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Home My WebLink About05/05/20141. 2. 3. 4. 5. FINANCE COMMITTEE May 5, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of April 28, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tim Andera, Associate Basic ArcGIS Cedar Falls, 05/14/14- $454.00 Planner, Adrienne Voelker, Training Workshop IA 05/15/14 Associate Planner Wayne Castle, Assoc. Eng., Basic ArcGIS Cedar Falls, 05/14/14- $908.00 Ryan Shatek, Eng. Tech, Phil Training Workshop IA 05/15/14 Schuppert, StrmWtr Spec., and Ben Wagner, Draftsperson Craig Hintzman, Signal Tech Basic ArcGIS UNI — Cedar 05/14/14- $788.00 II; Brandon Hodgin, Signal Tech I; Jeremiah Luck, Training Workshop Falls, IA 05/15/14 Amended from 4/28/14 Equipment Operator, and Scott Krozek, Equipment Operator Mark Brandes, CMOM Basic ArcGIS Two UNI — Cedar 05/14/14- $394.00 Specialist and Laura Wolff, Clerk I Day Training Workshop Falls, IA 05/15/14 Amended from 4/28/14 Inv. Hesse & Officer Stratton Protection — Our Ames, IA 05/19/14- $295.00 Children — Train the 05/20/14 Trainer 6. Approval to dispose of the following vehicles via sealed bid: 121323-03 Chevrolet Minivan, 220863-03 Chevrolet Malibu, 791043-98 Ford F-250, 222A03-03 Ford Ranger, 510910-09 Ford Ranger (totaled), 111900-09 Ford Crown Victoria, 111094-09 Ford Crown Victoria, 111901-09 Ford Crown Victoria, 111902-09 Ford Crown Victoria, and 111904-09 Ford Crown Victoria —Submitted by Mark Rice, Public Works Director. 7. Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S/fI Expenditure Building Maintenance $5,561.26 Purchase of chairs for City Council Chambers remodel. Building Maintenance $8,000.00 Purchase of start-up pool chemicals for Byrnes & Gates Pools. Building Maintenance $3,500.00 Labor and misc. items to replace two compressors on the multi stack chiller at 5 Sullivan Brothers -City will provide compressors and refrigerant. Central Garage $5,625.00 Rebuilt motor — truck No. 151007. Engineering $4,250.00 Replacement pole & fixture along with all needed labor & materials per project specifications. Leisure Services $7,850.60 Removal of deteriorating limestone rock wall adjacent to Gates Pro Shop & replace with new block retaining wall. Leisure Services $2,160.00 Annual flowers to be planted in 24 of the saucer style planters at Riverloop Expo Plaza. Leisure Services $4,831.00 Three sets of the new style tree grates installed in & around Riverloop Expo area. Leisure Services $4,104.00 Installation of a retaining wall near the intersection of West 3rd Street & 218 Access Road. Leisure Services $8,000.00 Chemicals & fertilizer for turf management at city parks, right-of-ways, and ball diamonds. Sanitation $22,581.00 + $2,400.00 S/H 35-65-95 Gallon Garbage Carts. Street $23,760.00 Crack Sealer Sealant. Traffic Operations $5,425.00 2 decorative light poles & fixtures. Traffic Operations $1,150.52 25 foot street light pole with 15 ft. arm. Traffic Operations $7,665.00 Loops & Autoscope camera with hardware. Traffic Operations $2,730.00 Flush -Mount Wireless Sensor & Epoxy tube. Traffic Operations $3,629.20 40 sets of anchor bolts. Waste Management Srv. $5,209.00 Two SCBA units with airmasks, carring harness, air cylinder, and one space air cylinder. Waste Management Srv. $10,771.00 Replacement Pump at Cattle Congress Sanitary Lift Station. Waste Management Srv. $16,575.66 PowerEdge R820, Catalog No. en1089, WMS computer server. BUDGET LINE ITEMS TO BE AMENDED 8. Approve the project budget for Police overtime to be reimbursed by the Isle Casino Hotel at Waterloo in the amount of $8,500.00 for FYE2014. 9. Approve the project budget for the Fire Department for the purchase of 7 Medical Monitors, funded with $133,000.00 through a grant from the Black Hawk County Gaming Association and $57,000.00 in bond money. 10. Authorization to increase several line items on file in the City Clerk's office in the amount of $38,544.89. 11. Authorization to increase several line items on file in the City Clerk's office in the amount of $38,000.00. 12. Authorization to increase Line Item K-9 Fund (1528) and decrease Line Item K-9 Fund c/o cash (3000) in the amount of $10,000.00. 13. Authorization to increase Line Item Electric Supplies (1521) and decrease Line Item Misc Revenues (3800) in the amount of $3,125.00. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE April 28, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of April 21, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Michelle Weidner, Chief Financial Officer Iowa Governmental Roundtable Des Moines, IA 05/13/14 $300.00 Michelle Weidner, Chief Gov't Finance Officers Minneapolis, 05/18/14- $1,480.00 Financial Officer Association Annual MN 05/21/14 Conference -Amended Craig Hintzman, Signal Basic ArcGIS Training UNI — Cedar 05/13/14- $591.00 Tech II; Brandon Hodgin, Workshop Falls, IA 05/14/14 me Signal Tech I; Jeremiah Luck; Equipment Operator Buck Clark, Mayor Mayors' Volunteer Waterloo, IA 04/22/14 $600.00 Awards Luncheon; Mayors' Top Teen Awards Reception Buck Clark, Mayor; Meet with Moody's Chicago, IL 05/21/14- $890.00 Michelle Weidner, Chief Investor Services 05/23/14 Financial Officer Sergeant Farmer, Officer K9 Selection Denver, IN 05/13/14- $1,034.00 Bovy, and Officer Bose 05/15/14 Inv. Pohl ICAC Internet Evidence Neenah, WI 06/09/14- $1,553.00 Finder Training 06/11/14 Mark Brandes, CMOM Basic ArcGIS Two Day UNI — Cedar 05/14/15 $364.86 Specialist and Laura Wolff, Training Workshop Falls, IA Clerk I Finance Committee April 28, 2014 Page 2 Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Community Development $1,560.00 Training for Lead abatement worker class. Fire Department $16,163.07 Three (3) ambulance cots. Leisure Services $4,000.00 One John Deere CP48 Pulverizor. Leisure Services $8,891.28 Metal roofing package to replace damaged park restrooms. Traffic Operations $1,047.43 + $345.00 S/H One (1) — Valmont aluminum pole and truss arm. Waste Management Srv. $3,277.71 + $45.00 S/H Rebuild parts for digester sludge grinder. Waste Management Srv. $1,433.00 + $200.00 S/H Three (3) yard Self dumping hopper. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that authorization to use $2,500.00 in donations for the Library to be used for materials, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item Other Contractual Services (1390) and Line Item Claim & Co. (1710) in the amount of $2,000.00, requested by the Housing Authority to cover lawn care and elevator maintenance, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item Other Contractual Services (1390) and Line Item Claim & Co. (1710) in the amount of $500.00, requested by the Housing Authority to cover temp services for administrative assistance absences, be approved. Ayes: Three. Motion Carried. Moved by Cole, seconded by Schmitt that authorization to increase several line items on file in the City Clerk's office in the amount of $249,612.00, requested by the Finance Dept., be approved. Ayes: Three. Motion Carried. Finance Committee April 28, 2014 Page 3 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated April 28, 2014, in the amount of $1,612,603.50, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:10 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: May 5, 2014 Prepared: April 28, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Request authorization to dispose of excess equipment Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement: N/A Expenditure Required: N/A Source of Funds: N/A Policy Issue: N/A Alternative: N/A Background Information: Request authorization to dispose of the following vehicles via sealed bid: 121123 - 2003 Chevrolet Minivan 220863 - 2003 Chevrolet Malibu 791043 - 1998 Ford F-250 222A03 - 2003 Ford Ranger 510910 - 2009 Ford Ranger (Total) 111900 - 2009 Ford Crown Victoria 111094 - 2009 Ford Crown Victoria 111901 - 2009 Ford Crown Victoria 111902 - 2009 Ford Crown Victoria 111904 - 2009 Ford Crown Victoria City Clerk Use Only Finance Committee Approval Date 5 - G✓ —/ L� / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,561.26 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of chairs for City Council Chambers remodel Vendor selected for this purchase: Storey Kenworthy ❑ Bids or written quotes were taken on this purchase, as follows: State bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-8100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe ully su itted, / (Signature Dept. Head or Designee) Date (Signatu (Project Code) $ //5,060,a) $ i /Va. qi ✓ Q2_ —/fia4,16r nce Di Review P) 1Ji4i Date K:\shared goodies \forms\Pre-Auth - 5 Sull Bros - Compressors.xls (Mar 2010) BE NW KRTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 1 of 3 Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 37933 4/29/2014 CITYWL MP Waterloo House Accounts QUOTE TO: Terms: City of Waterloo Accounts Payable 715 Mulberry St Waterloo, IA 50703-5714 P: 319.291.2515 Net 10 EOM SHIP TO: City of Waterloo, Council Cham Craig Clark 715 Mulberry St Waterloo, IA 50703-5714 P: 1.319.291.4444 Sales Loc.: Waterloo Line Quantity Catalog Number/ Description Unit Price Extended Amount Invoice will include any vendor surcharges in effect at the time of order. 1 2 20 2 HIGS6 HON INDUST Ignition Guest/Multi-Purpose Chair Four -Leg Stacking IGARM .F Arm: Fixed IGCASTER .E Glide IGBACK .M Back: Mesh Select Upholstery $(4) GRADE: IV UPHOLSTERY .WP UPH: Whisper Vinyl 40 COLOR: Black Select Frame Color .T FRAME: Black CAP101 ERG INTERN Portable Tablet Table Surface Shape: C Laminate: Nevamar Silver Alu Metal, MXT003T Paint: Brushed Aluminum 171.89 354.23 3,437.80 708.46 ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOR KtIVW�FiY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 2 of 3 (coned) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 37933 9/29/2019 CITYWL MP Waterloo House Accounts Line - Quantity Catalog Numberl Description Unit Price : Extended Amount QUOTATION TOTALS Sub Total 4,146.26 STOREY KEN Installation Estimate 160.00 ERG INTERN Freight Estimate 130.00 Grand Total 4,436.26 *******End of Quotation******* ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOREY I<ENW6RTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 3 of 3 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 37933 4/29/2014 CITYWL MP Waterloo House Accounts TERMS AND CONDITIONS OF SALE I. ORDERS: [t is understood and agreed that an order cannot be cancelled except by mutual consent, subject to Vendor's approval, it a percentage cancellation charge is made by Vendor. (he percentage will be applied to the contract cost of the ileitis cancelled and will be invoiced to the Customer/Purchaser. If Vendor is unable to accommodate the request for cancellation. the sale will be final. 2. PRICE: All prices quoted are tarn for 30 days from the date of (his proposal. 3. TAX: Proposals and orders are subject no applicable sales tax. d. TERMS. Net 10days. 5. DELIVERY: In the event that de liverylinnaflation is provided as put of the sale- the following provisions shall apply. A. Job Site: The job site shall he clear and tree of debris prior to installation. Site preparation performed by Storey Kenworthy employee.:, including but not limited to, clearing debris or proving of Purchaser's furniture. shall be charged to the Purchaser at Storey Kenworthy's normal hourly rate. B. Job Site Services: Electric current. heat. hoisting and/or elevator service will he furnished without charge to Storey Kenworthy. Adequate facilities for offloading staging, moving. and handling of goods shall he provided by Purchaser. C. Delivery Hours: The purchase price is based ors the installation being made during the normal eight -hour. live -day work week. Monday through Friday. If delivery/installation is required at a time other than these. it will be done at overtime rate and Purchaser shall reimburse Storey Kenworthy the auawnt by which such overtime rates exceed normal rates. Reimbursement ovenirne rates charged to Purchaser shall include PICA and State and Federal unemployment compensation payments, as well as employee's hourly rate. D. Risk of Lass: Upon delivery of goods by Storey Kenworthy to Purchaser. all risk of loss or damage shall pass to Purchaser. including, but not limited to any loss or damage by weather, other trades such as painting. plastering. wall covering. drapes. curtains, window coverings- blinds and window treatments: telephone installation, fire or other elements; and Purchaser agrees to hold harmless Storey Kenworthy from loss for such reasons. 6. DELIVERY DELAYS: A. If premises of Purchaser are 1101 ready for installation/delivery. the Purchaser agrees to pay for ninety percent (90%) of the value of the delivered goods in storage and ready for installation/delivery. within 10 days of receipt of goods by Storey Kenworthy. B. STORAGE: If premises are not ready for installation/delivery within 30 days after receipt of goods by Storey Kenworthy. the Purchaser agrees to pay a monthly storage and handling fee to Storey Kenworthy. 7. SHIPMENTS: Storey Kcnwonhy continually expedites orders and will attempt to obtain the commitment of the manufacturer to meet the delivery schedule requirements. but can he held in no way responsible for delayed deliveries. Orders once entered cannot be cancelled due to delayed delivery unless manufacturers will accept cancellation from Storey Kenworthy. A. DEPOSITS: FS: A 50% deposit is required with the order. All deposits on goods purchased shall be retained by Storey Kenworthy until shipment- delivery and installation of entire order are complete, Deposit amounts will he deducted from the final invoice. No proration of deposit will be made on partial delivery or installation. 9. ACCEPTANCE: All goods shall be considered accepted after the Purchaser or his agent has signed the delivery copy of the "delivery receipt'. All claims or exceptions must be made in writing on this copy. 10, LIMITED LIABILITY: The goods and services incidental to their sale described in this proposal are sold subject only to such warranties as are made by manufacturers of the goods. Storey Kenworthy will cooperate with Purchaser in obtaining adjustments horn manufacturers for a breach of any such manufacturer's warranty. However, Storey Kenworthy neither guarantees nor warrants that the manufacturer will comply with the terns of its warranty: and Storey Kenworthy does not adopt, guarantee or warranty that the manufacturer will comply with its obligations. Storey Kenworthy shall not he liable for detects in. or loss to the goods sold. or caused by the goods sold. STOREY KENWORTHY HEREBY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION. IMPLIED WARRANTIES OF MERCHANTABIITY OR FITNESS FOR A PARTICULAR PURPOSE ANI) STOREY KENWORTIiY SHALL NOT BE LIABL' FOR ANY ACTUAL, INDIRECT. SPECIAL. INCIDENTAL.., OR CONSEQUENTIAL DAMAGES TO PURCHASER OR TO ANY THIRD PARTY AS A CONSEQUENCE OF THE ALLEGED BREACH OF ANY SUCH WARRANTY. Purchaser agrees to indemnify and hold harmless Storey Kenworthy and its agents and employees of and from any claims for damage of loss due to damage or injury caused by the goods after delivery to Purchaser. 11. LIEN AND SECURITY INTEREST: Storey Kenworthy shall have and retain a lien on and security interest in all goods until all goods described in this purchase order have been paid for in full. Upon nonpayment, Storey Kenworthy shall have the right, as its election, to recover possession of such goods: and in the event, Purchaser authorizes Storey Kenworthy to promptly enter upon its premises and to repossess and remove such goods at the expense of the Purchaser. 12_ COSTS AND ATTORNEYS' FEES: In the event the Purchaser should fail to comply with any of the terms. conditions or provisions hereof, and should it become necessary for Storey Kenworthy to hour costs or engage the services of others. Purchaser agrees to pay all costs and expenses incurred by Storey Kenworthy, including costs and reasonable attorneys' fees. whether out of court, at trial or appellate levels. or in bankruptcy/insolvency proceedings. or otherwise. I TRADE/MANUFACTURE STANDARDS: The goods shall be subjecl to reasonable variation from standard in color, quality, finish and variations allowed by the trade customs of the industry. l.l. LACK OF CONTROL-: Storey Kenworthy shall not he liable for any damages arising out of failure, delay or interruption in the performance of this proposal/oldcr caused by strike. flood. wind, war, civil disturbance, tire, act of God, shortage of labor or materials, or any other matter beyond its direct and sole control. 15 ADDITIONAL TERMS: Purchaser hereby authorizes Storey Kenworthy err inquire into and nmke investigation of the credit and credit history of the Custorner and its principals in connection with any orders of the Customer. Purchaser acknowledges that this proposal/order and performance hereunder, .shall he deemed severable. Purchaser shall he liable for any part of the gorxis described in the proposal/order and any invoice submitted hereunder, Purchaser shall pay the monies due hereunder and all invoices submitted hereunder in accordance with their terms, and shall not be entitled to any setoff or to withhold any payment or portion thereof. All Invoice,. not paid in accordance with the terms hereof shall accrue interest at the rate of 1.5 per month ( fs'T per annuni). All payments on past due invoices shall be first applied to accrued interest and then to open invoice amounts. ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE TOREY K-ENWRTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA 50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 1 of 2 Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 37885 4/25/2014 CITYWL MP Waterloo House Accounts QUOTE TO: Terms: City of Waterloo Accounts Payable 715 Mulberry St Waterloo, IA 50703-5714 P: 319.291.2515 Net 10 EOM SHIP TO: City of Waterloo, Council Cham Craig Clark 715 Mulberry St Waterloo, IA 50703-5714 P: 1.319.291.4444 Sales Loc.: Waterloo Line Quantity Catalog Number 1 Description Unit Price Extended Amount Invoice will include any vendor surcharges in effect at the time of order. 1 1 SUL482418 NORWINN Stand Up Lectern Note: Veneer Stain to match provided sample 1,085.00 1,085.00 QUOTATION TOTALS Sub Total STOREY KEN installation Charge Grand Total 1,085.00 40.00 1,125.00 *******End of Quotation******* ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE STOREY KRTHY Office interiors and products 1333 OHIO STREET DES MOINES, IOWA50314 PHONE: 515-288-3243 FURNITURE FAX: 515-883-3098 Quotation Page 2 of 2 (cont'd) Quote Number Quote Date Customer Order Number Customer Number Account Representative Project ID 37885 4/25/2014 CITYWL MP Waterloo House Accounts TERMS AND CONDITIONS OF SALE I. ORDERS: It is understood and agreed that all order cannot be cancelled except by mutual consent, subject to Vendor's approval. If a percentage cancellation charge is made by Vendor. the percentage will be applied to the contract cost of the items cancelled and will he invoiced to the Customer/Purchaser. If Vendor is unable to accommodate the request for cancellation, the sale will be final. 2. PRICE: Alt prices quoted are firm for 30 days from the date of this proposal. .. TAX: Proposals and orders are subject to applicable sales tax. 4. TERMS, Net 10 days. n DELIVERY: In the event that delivery/installation is provided as part of the sale, the following provisions shalt apply. A. Job Site: The job site shall he clear and fro: of -debris prior to installation. Site preparation performed by Storey Kenworthy employees, including but not limited to. clearing debris or moving of Purchaser's furniture. shall he charged to the Purchaser at Storey Kenworthy's normal hourly rate. B. Job Site Services: Electric current. heal. hoisting and/or elevator service will he furnished without charge to Storey Kenworthy. Adequate facilities for offloading, staging. moving. and handling of goods shall be provided by Purchaser. C. Delivery. Hour: The purchase price is based on the installation being made during the normal eight -hour. live -day work week. Monday through Friday. If delivery/installation is required at a time other than these. it will be done at overtime rate and Purchaser shall reimburse Storey Kenworthy the arrrwnt by which such overtime rates exceed normal rates. Reimbursement overtime rates charged to Purchaser shall include PICA and State and Federal unemployment compensation payments, as well as employee's hourly rate. D. Risk of Loss: Upon delivery of goods by Storey Kenworthy m Purchaser. all risk of loss or damage shall pass to Purchaser. including, but not limited to any loss or damage by weather, other trades such as painting. plastering. wall covering. drapes. curtains, window coverings. blinds and window treatments: telephone installation. fire or other elements: and Purchaser agrees to hold harmless Storey Kenworthy from Toss for such reasons. b. DELIVERY DELAYS: A. If premises of Purchaser are not ready for installation/delivery. the Purchaser agrees to pay for ninety percent (90'4) of the value of the delivered goods in storage and ready for installation/delivery. within 10 days of receipt of goods by Storey Kenworthy. B. STORAGE: If premises are not ready for installation/delivery within 30 days after receipt of goods by Storey Kenworthy. the Purchaser agrees to pay a monthly storage and handling fee to Storey Kenworthy. 7. SIIIPM ENTS: Storey Kenworthy continually expedil es orders and will attempt to obtain the eronunit ment of the manufacturer to meet the delivery schedule requirements. but can he held in no way responsible for delayed deliveries. Orders once entered cannot be cancelled due to delayed delivery unless manufacturers will accept canceilatiim from Storey Kenworthy. H. DEPOSITS: A 50% deposit is required with the order. All deposits on goods purchased shall be retained by Storey Kenworthy until shipment. delivery and installation of entire order are complete. Deposit amounts will he deducted from the final invoice. No proration of deposit will he made on partial delivery or installation. 9. ACCEPTANCE: All goods shall be considered accepted after the Purchaser or his agent has signed the delivery copy of the "delivery receipt'. All claims or exceptions muss be made in writing an this copy. 10. LIMITED LIABILITY: The goods and services incidental to their sale described in this proposal are sold subject only to such warranties as are made by manufactures of the goods. Storey Kenworthy will cooperate with Purchaser in obtaining adjustments frorn manufacturers for a preach or any such manufacturer's warranty. However, Storey Kenworthy neither guarantees nor warrants that the manufacturer will comply with the terms of its warranty. and Storey Kenworthy does not adopt. guarantee or warranty that the manufacturer will comply wi lh its obligations. Storey Kenworthy shall not be Liable for defects in. or loss to the goods sold, or caused by the goods sold. STOREY KENWORTHY HEREBY DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATION. IMPLIED WARRANTIES OF MERCHANTABIITY OR FITNESS FOR A PARTICULAR. PURPOSE AND STOREY KENWORTHY SHALL NOT BE LIABLE FOR ANY ACTUAL, INDIRECT, SPECIAL. INCIDENTAL, OR CONSEQUENTIAL DAMAGES TO PURCHASER OR TO ANY THIRD PARTY AS A CONSEQUENCE OF THE ALLEGED BREACH OF ANY SUCH WARRANTY. Purchaser agrees to indemnify and hold harmless Storey Kenworthy and its agents and employees of and front ally claims for damage of loss due to damage or injury caused by the goods after delivery to Purchaser. 11. LIEN AND SECURITY INTEREST: Storey Kenworthy shall have and retain a hen on and security interest in all goods until all goods described in this purchase order have been paid for in full. Upon nonpayment, Storey Kenworthy shall have the right. as its election, to recover possession of such goods: and in the event. Purchaser authorizes Storey Kenworthy to promptly enter upon its premises and to repossess and remove such goods at [he expense of the Purchaser. 12 COSTS AND A flORNEYS' FEES: In the event the Purchaser should fail to comply with any of the terms, conditions or provisions hereof, and should it become necessary for Storey Kenworthy to incur costs or engage the services of others. Purchaser agrees to pay all costs and expenses incurred by Storey Kenworthy, including costs and reasonable attorneys' fees. whether out of court, at trial or appellate levels, or in bankruptcy/insolvency proceedings, or otherwise_ 13, TRADE/MANUFACTURE STANDARDS, The goods shall be subject to reasonable variation from standard in color. quality. finish and variations allowed by the trade customs of the industry. 14 LACK OF CONTROL: Storey Kenworthy shall not be liable for any damages arising nut in -failure. delay or interruption in the performance of this proposal/order caused by strike. flood, wind. war, civil disturbance, lino, act of God, shortage of labor or materials, or any other matter beyond its direct and sole control. 15. AD DITION AL TERMS: Purchaser hereby authorizes Storey Kenworthy to inquire into and make investigation of the credit and credit history of the Customer and its principals in connection with any orders of the Customer. Purchaser acknowledges that this proposal/order and performance hereunder, shall he deemed severable- Purchaser shall he liahie for any part of the goods described in the proposal/order and any invoice submitted hereunder, Purchaser shall pay the monies due hereunder and all invoices submitted hereunder in accordance with their terms, and shall not be entitled to any set -off ur to withhold any payment or portion thereof. All invoices not paid in accordance with the terms hereof shall accrue interest at the rate of 1.5 per month i I Xr per annuls). All payments on past due invoices shall be first applied to accrued interest and then to open invoice amounts. ACCEPTANCE SUBJECT TO TERMS AND CONDITIONS ACCEPTED BY TITLE DATE City Clerk Use Only Finance Committee Approval Date j -5 -/I-1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of start-up pool chemicals for Byrnes and Gates Pools Vendor selected for this purchase: ACCO ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: ACCO is our current vendor for pool chemicals Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8000-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp tfully submitted, (Project Code) $ / aoe) tO / 3� ��J (Signature Dept. Head or Designee) Date (Sign ure finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5-5,/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Labor and miscellaneous items for to replace two compressors on the multi stack chiller at 5 Sullivan Brothers - City will provide compressors and refrigerant. Vendor selected for this purchase: Young Plumbing and Heating Company I I Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Young Plumbing has provided service on previous compressors. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation I I Bonds ❑ Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: _ Out - (Fund Res fully submitted, .11 eb/b-e(622- (Signature Dept. Head or Designee) Date (Signa Fir nce Dept. Review) Date K:\shared goodies \forms\Pre-Auth - Pool Chemicals.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5-5''� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 5,625.00 plus est. shipping costs of $ 0.00 Rebuilt motor - truck 151007 Department to expend to pay for or purchase This purchase or expenditure is being made because: Motor requires complete overhaul - less expensive to buy rebuild than individual parts Vendor selected for this purchase: Cummins Central Power n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Limited vendor access to rebuild warranted diesel engines Prior Committee Actions (Dates): $13,680 approved Apr 7, 2014 Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer n Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ - 220,000.00 ,;136 OIL KArn Ai&fi 7 /tJ K:\shared goodies\forms\Sanitation - Replacement Motor for Sanitation 007 - Core Charge - April 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 6 -5-/' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 4,250.00 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement pole and fixture along with all needed labor and materials per project specifications. This purchase or expenditure is being made because: An accident occurred on 1/1/14 where the vehicle sheared off the walkway light. See attached accident report. Vendor selected for this purchase: KWS, Inc. Qx Bids or written quotes were taken on this purchase, as follows: $4,250.00 - KWS, Inc Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund El Road Use Tax El Sewer ❑ Sanitation EBonds Federal/other grants1:1 Other (specify) Bonds This expenditure is to be coded to the following budget line -item: 411-07-7520-2165 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 163,000.00 $ 162,584.14 ✓ Signature e pt Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies \ forms1Hwy63WalkwayLightReplacementpre-Authorization (Mar 2010) WS Inc. 1125 Lincoln Street P.O. Box 96 Cedar Falls, Iowa 50613 Phone (319)277-7503 Fax (319)277-1418 E-mail kws.inc@kwsign.com 4364 360th Street P.O. Box 426 Emmetsburg, Iowa 50536 Phone (712)852-9077 Fax (712)852-8061 Rich Muller President Jeremy Brandt Vice President Kevin Martin Vice President Date: To: Attention: Regarding: 4/21/14 City of Waterloo Jeff Replacement pole and fixture We are pleased to provide the following quote. Pole and fixture are bid complete with all needed labor and materials per project specification installed on the existing footing. Sales tax is not included. This pole and fixture was damaged by a vehicle beyond repair. The vehicle owner did not have insurance. Items included in lump sum bid are: 1 Poles with fixture provided and installed Our lump sum bid is $4,250.00. If you accept this quote please sign below and return. If you have any question please feel free to call me at the office or at 319-240-1119. KEVIN MARTIN City of Waterloo Date s5/o3 MAIL REPORTS TIowa Department of Transportation O Iowa Department of Transportation MidiP.O. Box 9204 +It Officeof 92C4 Services INVESTIGATING OFFICERS REPORT OF Des Moines, Iowa50306-9204*NO MOTOR VEHICLE ACCIDENT Law Enforcement Case Noobor. W14-000055 Legal Intervention? ❑ Private Property? im I. L Date of Accident 1l1/2014 Time of Accident 01:58 Hrs. County BLACK HAWK - 07 Accident occurred within corporate limits of (city) WATERLOO - 8155 Location Literal Description E/LOGA STANDD9 LOUISE S AVE AND W LOUISE $T O c t accident occtrred outside of Emits µY show general vicinity: "WA" of nearest city "N/A" A T On Road, Street, or Highway "NIA" At Intersection with: "N/A" I O Note: Unless accident occurred at an intersection which is comp stay deserted above, use the space below to give to exact location from a milepost or definable intersection, bridge, or railroad crossing, using two distances and directions if necessary. X-Coordinate: 00554401 Y-Coordinate: 04708167 N Distance Direction Distance Direction .,N/A,. "wA�� .,WA.. "NIA.' of 0 Divided Highway, Provide Route (Cardinal) Travel Direction "NIA" Milepost Number Definable intersection, bridge, or railroad crossing "N/A" Cr "N/A" Drivers Name - Last First Middle Suffix Horne/Cell Phone Number CONGER STEPHANIE JO (319)p464-0295 crty 50 t1252 LINCOLN ST WATERLOO IA 703 Date of Birth 06/06/1983 Drivers License Number 796YY3573 Citation Charge Code 1 Citation Charge 1 Gender FEMALE State IA Class C Endorsements NONE Restrictions NONE Crtatan Charge Code 2 Citation Charge Citation Charge Code 3 Alcohol Test Given? 1-NONE Test Results: Drug Given? 1-NONE Test Test Results: Citation Charge 3 Citation Charge Code 4 Citation Charge 4 U Seating Position 01 Injury Status 5 Occupant Protection 9 Arbag Deployment 5 Airbag Switch Status 9 Ejection 1 Election Path 1 Trapped 1 N I Transported to: Transported by: T Owners Name - Last CONGER First STEPHANIE Middle JO Sulfa Owner Company Name 001 1262 LINCOLN ST sty WATERLOO a e 7�p 50703 Insurance Co. Name ALLSTATE Insurance 9 06 Poky # 709995 License 959YXB Plate # State IA Year 2012 VAN No. 1LNHM87A5YY919621 Year 2000 Make LINCOLN -LINC Model LS Style 4D Tow YES Approximate Cost to Repair or Replace Initial Travel Direction 3 Vehicle Action 01 Speed lmdt 35 Point of Initial Impact 07 Most Damaged Area 07 Extent of Damage 4 Undenide/ Override 1 Private? $1,500.00 Total 1 Traffic Controls 01 Vehicle Cow, 01 Cargo Body Type 01 Vehicle Defect 01 Driver Condition 1 Vision Obscured 01 Conbttutng Driver Circumstances,Occupants (up to two) 04 SEQUENCE OF EVENTS I First Evart 06 Second Event 01 Third Event 38 Fourth Event Most Harmful Event (by vehicle) 38 Commerdal Trager Attached to State Year Attached to State Year Emergency License Plate # Power Unit Trailer Unit Vehicle Type 1 Emergency Status 3 Carrier Name Address City State Zip US DOT It or MC # Number of Axles Gross Vehicle Weight Rating Placard it Hazardous Materials Released? If Propery other than vehicles damaged explain Object Damaged SIDEWALK LAMP Estimate of Damage 91,000.00 Was owner or tenant notified?yE5 Owners Name - Last First Middle Suffix Company Owner Name WATERLOO CITY STREET DEPT Street or RFD City State Zip Code 625 GLENWOOD WATERLOO IA 50701 ACCIDENT ENVIRONMENT Location of First Harmful Event 6 Weather Conditions Manner of CrastaCollslon 1 (up to two) 03 Light Conditions 4 Surface Conditions 4 ROADWAY CHARACTERISTICS Major Contributing Circumstances: Emnronment 2 Roadway 02 Type of Roadway Junction/Feature 01 WORKZONE RELATED? Location Type Workers Present? SEQUENCE OF EVENTS Fast Harmful Event of Crash (use codes l l-42 arty) 13 Printed Al: WATERLOO POUCE DEPARTMENT 1/2/2014 11:40 AM Page 1 of 2 Form it. W14-000055 D I A R A M ��'!`I ¢ S.BOUNO IN LOGO �. ' AVE NWY E3 ft NARRATIVE Describe what happened (refer to vehicles by number) On January 1, 2014 at about 0200hrs I was dispatched to Logan Ave was on the sidewalk next to the old school. I anived to the area and heading southbound on Logan Ave and lost control at about Louise. the sidewalk. The vehicle struck a decorative sidewalk lamp and sheared about another 20 yards before coming to rest in the snow bank, nearly The vehicle sustained quite a bit of damage to the midsection, drivers only one set of tracks leave the vehicle and continue southbound on Mid State Towing was contacted to remove the vehicle. Prior to there ended up living only a few blocks away and had walked home to get southbound on Logan at Louise. She went home to get her father before out himself with his truck. Mid State Towing recovered the vehicle from the snow bank. at about Louise on report of a vehicle that had spun out and found the vehicle unoccupied. It appeared the vehicle was The vehicle left the roadway and spun out of control up onto ii from the base. The vehicle continued sideways for reaching the Hwy. side. The left rear passenger window was shattered. I saw Logan Ave. arrival, the driver of the vehicle showed up. The driver her father. She said she lost control of her vehicle traveling calling anyone else because she thought he could pull It Officer WESSELS JOSHUA Badge No. W3654 Tune Officer Notified of Accident 01:58 Hrs. Thee Officer Arrived At Scene 02:02 Hrs. Name of Agency WATERLOO POLICE DEPARTMENT Date of Report 01/01/2014 Investigation made at scene? YES T.I. A Report Reviewed By. CAMARATA, ROB Date Reviewed 01/02/2014 Agency Specific Other Technical Investigation Agency Printed At WATERLOO POLICE DEPARTMENT 1/2/2014 11:40 AM Page 2 of 2 Form p: W14-0000S5 JEFF BALES From: JEFF BALES Sent: Wednesday, January 08, 2014 4:40 PM To: DENNIS GENTZ; SUZY SCHARES Subject: FW: Highway 63 Project - Accident Walkway Light Sheared Tracking: Recipient Read DENNIS GENTZ Read: 1/8/2014 5:07 PM SUZY SCHARES Read: 1/8/2014 7:11 PM Dennis/Suzy, Update on the walkway light that was struck on New Year's Eve night. Office Wessels has now discovered the driver "had not paid for her insurance for some time." Wessels cited her "for driving without valid insurance." I don't know where this should go from here — should the City pursue recovery of costs from her? Does Chris Wendland initiate? Jeff Bales Associate Engineer City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 319-291-4312 From: Kevin Martin [mailto:kmartin@kwsign.com] Sent: Wednesday, January 08, 2014 7:00 AM To: JEFF BALES Cc: Loecher, Ron [DOT] Subject: FW: Highway 63 Project - Accident Walkway Light Sheared Jeff, Officer Wessels followed up with me last night (voice mail) about this accident. He told me that the driver provided an insurance card which is the one listed on the report. He made contact with the diver Monday night and found out that she had not paid for her insurance for some time. Officer Wessels then sighted her for driving without valid insurance. So there is no insurance company to work with. I will get you a quote today. I am guess the next step would be for the city to contact her and let her know she is liable for the damage street light pole. I think someone form the city needs to do that since it might have to end up going to court if she doesn't pay. (guess she will not pay since she did pay her insurance) From: Loecher, Ron [DOT] [mailto: Ron.Loecher@dot.iowa.gov] Sent: Monday, January 6, 2014 1:18 PM To: Kevin Martin Subject: RE: Highway 63 Project - Accident Walkway Light Sheared Kevin, the point is since this is a city item the DOT's process of collecting from an insurance company can't be used. From: Kevin Martin [mailto:kmartin@kwsign.com] Sent: Monday, January 06, 2014 1:16 PM 1 DATE: TO FROM: RE: CITY OF WATERLOO, IOWA WATERLOO ENGINEERING DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4312 Fax (319) 291-4262 City Engineer • email. eity.engineer@waterloo-ia.org April 25, 2014 The Honorable Mayor Clark Eric Thorson, City Engineer NEWS RELEASE: 2014 CITY ROAD CONSTRUCTION UPDATE It should be noted that all dates listed in this press release are tentative only and are subject to change due to unforeseen circumstances or weather delays. You may visit our website at httpl/ci:waterloo.ia,us for updates and maps. Click on the Construction Closures & Updates link under Engineering on the right hand side of the website homepage. FY 2014 4T" STREET BRIDGE SLOPE PROTECTION AND RIVERWALL REPAIRS, Contract No. 855 The contractor has closed Cedar Street from W. 4th Street to 150 feet southeast. FY 2014 BRIDGE DECK REPAIR AND OVERLAY PROGRAM, Contract No. 777 The contractor has begun work on the bridge deck overlay on the Conger Street Bridges over the Cedar River. Two-way traffic is being maintained. The contractor continues work on the 5th Street Bridge. Through traffic is being maintained. FY 2013 STREET RECONSTRUCTION PROGRAM, Contract No. 832 TENTATIVE STREET FROM TO START DATE Lafayette St. Division St. Verdian Credit Union Under Construction (includes Division St. intersection) Park Lane Edgemont Ave. intersection 100' west Under Construction Temporary access will be provided at Edgemont Ave: for access north of Park Lane. Access to Highview Avenue and Edgemont Avenue south of Park Lane will be from the W. 9th Street end of Park Lane. Hillside Ave. Frederic Ave. 206/207 Hillside Ave: Under Construction (Intersections of Frederic & Carolina will be closed.) Charles St. E. 4th St. N. Barclay St. April 28, 2014 FY 2014 STREET RECONSTRUCTION PROGRAM, Contract No. 859 STREET Bertch St. TENTATIVE FROM TO START DATE W. 8tt' Street W. 9th Street Under Construction CITY WEB SITE: www.cityofwaterlooiowa.com WE'RE WORKING ffFOR YOU! An Equal OpportunityfAfflrrhdbAction Employer FY 2013 U.S. HIGHWAY 63 IMPROVEMENTS - FROM CONGER/NEWELL STREET TO DONALD STREET. CONTRACT NO. 790 Traffic converts to head -to -head on the new northbound lanes from Conger/Newell to the railroad crossing where it then switches to head -to -head traffic on the southbound lanes from the railroad tracks to Donald Street, where traffic converts back to four lanes. Side street closures: Currently dosed WCF&N Dr. (W) Arlington St. (W) Parker St. (W) Esther St. (E) Dale St. (E) Louise St. (E) FY 2014 ASPHALT OVERLAY PROGRAM, Contract No. 857 STREET Kern Street Lark Lane TENTATIVE FROM TO START DATE Burton Avenue Scott Avenue Oakland Avenue Wren Road Under Construction Under Construction I-380/US 218 RESURFACING PROJECT The contractor has closed the outside northbound lane and the outside southbound lane, from Mitchell Avenue to the south project limits. Motorists are advised to use caution and be on the lookout for machinery, trucks, and workers. 2 of 2 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee el - The This purchase or expenditure is being made because: Old wall is deteriorating and new wall will be re -shaped to allow for better cart traffic near #10 tee. Vendor selected for this purchase: Matthias Landscaping Co. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Matthias was able to engineer and design the wall for free, additionally they have new excess block from another project that is offered at considerable discount. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑X Other (specify) Golf Imp Surcharge Fund This expenditure is to be coded to the following budget line -item: A 48-37-4125-1537 3164% i()O(j 1 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 12,331.00 V $ 12,331.00 ✓ v^ �� „cid 71/.L tz,) /`F (Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth John Deere CP48 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,160.00 plus est. shipping costs of $ to pay for or purchase Annual flowers to be planted in 24 of the saucer style planters at Riverloo Expo Plaza. City Clerk Use Only Finance Committees Approval Date This purchase or expenditure is being made because: Leisure Services no -longer grows flowers "in house" and flowers are needed to fill planters. Vendor selected for this purchase: Kiefer's Produce QX Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. Waterloo, IA $4,218.00 Kiefer's Produce Waterloo, IA $2,160.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax El Sewer n Sanitation Bonds I 1 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respct€al+y-sybm itted, (Signature Dept or Designee) Date (Project Code) $ ,2e 000 98 $-t}050.09 C✓G' (Signature Finance Dept. Review) Date K:\shared goodies\forms\Downtown Pre-Auth 4-15-14 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Ony Finance Committee Approval Date 5-5-1 Li - The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,831.00 plus est. shipping costs of $ to pay for or purchase Three sets of the new style tree grates installed in and around Riverloop Expo area. This purchase or expenditure is being made because: Tree grates get broken and become trip hazards and must be replaced. Vendor selected for this purchase: Ironsmith, Palm Desert, CA • Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Tree grates and brackets poured into the sidewalk were manufactured by Ironsmith and replacement pieces must come from the same manufacturer to fit. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund ❑ Road Use Tax 0 Sewer Ej Sanitation O Bonds Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ubmitted, ignature Dept - -d or Desigrfee) (Project Code) $ _-2rwee7ee- ,� 3 }q& $ - 6T050.00-- 3 ✓ Gt.,dr ff ?'I' ate (Sign ure ginance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Tree Grates (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,104.00 plus est. shipping costs of $ to pay for or purchase Installation of a retaining wall near the intersection of West 3rd Street & 218 Access Road. This purchase or expenditure is being made because: There is a significant grade change that must be fixed in order to properly maintain the landscaping in this area. Vendor selected for this purchase: Wapsie Pines Lawn Care & Landscaping Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: Wapsie Pines is the landscaping contractor already doing work in this area as part of the Sportsplex construction contract. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund 0 Road Use Tax Li Sewer Sanitation DBonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully, , ubmitted, (Signature Dept. He esignee) (Project Code) $ -20 000 OO- /5, 56 $ &3,060.00 6)066 (Signa re F. ance Dept. Review) 9y Date K:\shared goodies\forms\Pre-Auth Downtown Retaining Wall (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5—J —I 41 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management at city parks, rights of ways, and ball diamonds. This purchase or expenditure is being made because: These products are needed to properly maintain the above listed facilities. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various El Bids or written quotes were taken on this purchase, as follows: Bids were received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds ❑ Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Signature Dep . Head or Designee) Da (' naturFinance Dept. Review) Date Sanitation (Project Code) $ 22,000.00 $—A)//$4 K:\shared goodies\forms\Pre-Auth Expo Flowers (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �( Approval Date 5 "'S -/ t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 22,581.00 plus est. shipping costs of $ 2,400.00 to pay for or purchase 35-65-95 Gallon Garbage Carts This purchase or expenditure is being made because: Extremely hard winter on collection carts. Vendor selected for this purchase: Otto Environmental Systems I I Bids or written quotes were taken on this purchase, as follows: Otto Environmental (35ga1-$33ea/ 65ga1-$43ea/ 95ga1-$48ea Mid Iowa (35ga1-42.14ea/ 65ga1-$46.88ea/ 95ga1-53.98ea ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Sewer n Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 130, 500.00 V: $ 74cez/ ' 2a -it` 7.77 fI (i& („.% «��u ti /t:29 air K:\shared goodies\forms\Sanitation - Replacement Garbage Carts - Otto - May 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5 - 5 -/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 23,760.00 plus est. shipping costs of $ 0.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program Vendor selected for this purchase: Logan Contractors n Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer ❑ Sanitation n Bonds pi Federal/other grants E Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 190,000.00 and the current available balance is $ 51,041.55 17 Respectful) submitted, ,Vurtedlii 364 K:\shared goodies\forms\Street Dept - Crack Sealer Sealant (15 Pallet) - May 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5-6 ^� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,425.00 plus est. shipping costs of $ to pay for or purchase 2 decorative light poles and fixtures This purchase or expenditure is being made because: Spare poles for the reconstructed Hwy 63 project. Vendor selected for this purchase: KWS, Inc. n Bids or written quotes were taken on this purchase, as follows: KWS, Inc. Cedar Falls, IA $5,425.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer n Sanitation �X Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ do i9 1/ 6° 2- G /-,l (;)fr $ nature Dept. .ea: or Designee) late (51gl4ature Finance Dept. Review) Date K:\shared goodies\forms\2014-April-Expenditure Pre-Authorization-2 spare decorative poles and fixtures for 63 project.xls (Mar 2010) City Clerk Use Only Finance CommitteeJ s Approval Date -5 'I`f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,150.52 plus est. shipping costs of $ to pay for or purchase 25 ft. street light pole with 15 ft. arm This purchase or expenditure is being made because: To replace a damaged pole due to a traffic accident on Conger St. Vendor selected for this purchase: Echo �X Bids or written quotes were taken on this purchase, as follows: Echo Cedar Falls, IA $1,150.52 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Approved 3/24/14 - $1,133.00 Please check the following box(es) as appropriate to describe the funding for this expense: pi General Fund ❑ Road Use Tax I I Sewer pi Sanitation nBonds Federal/other grants ❑ Other (specify) This __e��x1penditure is to be coded to the following budget line -item: 266-14-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Si. nature Dept. He. d or Designee) (Project Code) $ 32,000 00 :,i6P, 3::46 (Signdture Finance Dept. Review) Date K:\shared goodies Worms \2014-April-Expenditure Pre -Authorization -Pole and Arm -Echo -Conger Accident-2nd pre-auth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 5-5 ---/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 7,665.00 plus est. shipping costs of $ to pay for or purchase Loops and Autoscope camera with hardware This purchase or expenditure is being made because: Replace loops being torn out due to street overlay project. Autoscope camera - Ansborough & Olympic - Loops - various intersections Vendor selected for this purchase: Traffic Control Corporation n Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $7,665.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax 0 Sewer n Sanitation nBonds n Federal/othergrants n Other(specify) JCJ Upt� 'kx This expe diture is to be coded to the following budget line -item: )5=07— 711 -rl' and - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, a (Signature Dept. a or Designee) Jbc� ate (Signatur Finance Dept. Review) ) Date $ //5bo/ c L K:\shared goodies \forms\2014-April-Expenditure Pre -Authorization -Loops & Camera replacements for street overlay project.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5 5-1 1f- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,730.00 plus est. shipping costs of $ to pay for or purchase Flush -Mount Wireless Sensor and Epoxy Tube This purchase or expenditure is being made because: Replace sensors being torn out due to street overlay project at W. 4th & Ridgeway Vendor selected for this purchase: Sensys Networks ❑X Bids or written quotes were taken on this purchase, as follows: Sensys Networks Seattle, Washington $2,730.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax n Sewer El /d/ 4,pLju_Sanitation nBonds Federal/othergrants �X Other(specify) Jax This expenditure is to be coded to the following budget line -item: 9-0 'G7-752 - Zizs (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re pectfully submitted, ad or Designee) ate (Signature nance Dept. Review) Date 2S7h244.. (Signature Dept. � g ) ( 9 F� p $ // 5ZiD Ott K:\shared goodies \forms\2014-April-Expenditure Pre-Authorization-Sensys - wireless sensort - overlay project-W. 4th & Ridgeway.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5 _6 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,629.20 plus est. shipping costs of $ to pay for or purchase 40 sets of anchor bolts This purchase or expenditure is being made because: Anchor bolts for installation of street light poles Vendor selected for this purchase: Echo M Bids or written quotes were taken on this purchase, as follows: Echo Cedar Falls, IA $3,629.20 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax ❑ Sewer n Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re$pectfully submitte (Project Code) ri 't/'r/`� %�, % u iti�l L Tau 1- 5� y alp/ (Signature Dept. 'ead or Designee) at (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-April-Expenditure Pre -Authorization -Anchor Bolts & hardware-Echo.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5-5 -I I{' City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 5.209.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Two SCBA units with airmasks, earring harness, and air cylinder and one space air cylinder. This purchase or expenditure is being made because: The two SCBA units we currently have are at the end of their operational life and should be replaced. Vendor selected for this purchase: Sandry Fire Supply, L.L.C. X Bids or written quotes were taken on this purchase, as follows Sandry Fire Supply, L.L.C. Total cost including freight $5,209.00 and Grainger Total cost $6,901.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: 'Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) $ 5-40A49e 124) 0 2 fi 640 D $ 69.10 ' 6 Lit) 0 61cv9 in which budgeted amount is and the current available balance is Respectfully submi d, � 429-/y 1 c!,0 �L ..Ly(.• 6-tCc9�t'L (Signature ept. ead Or Designee) Date Signature Finance Dept. Review) Date Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO lr so, data approved. City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item b get amendment for FYE 14 submitted by the Waste Management Services ! Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 520 14 5200 2119 Plant Equipment 6,400.00 520 14 5200 1573 Safety & Protective 6,400.00 TOTAL $6,400.00 TOTAL $6,400.00 This amendment is being requested because: Need to replace SCBA units, two each & one spare air tank cost of $5209.00; Safety vests one for each employee and other safety items. Prior Committee Actions (Dates): None V2-12014 (Signature Dept. or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\userslshared goodieslfomis\LI #1573 Safety & Protective Equipment; BAR 4-24-14.xts (Apr 2003) 04.4.1V2014 03:19 5E3659:.147 Sandry Fire Supply, L.L,C, 618 6th Street DeWitt, IA 52742 Voice: 888-586-2938 Fax: 563-659-8147 Waterloo Waste Manag QUOTATION t�iu�te Number: 024/ ()tote Date Apr 3, 2014 Page: 5/3/14 2.00 msaA-A2H (.0o .979; msa 1012 7944 Net 30 Days MSA- Alrhawk AirMask, Industrial SCI1A High Pressure 4500 poi, 30 min carbon cylinder, w/ hard case (A-A2HB11A00C13AA1) MSA- 1-130 4500 psi, 30-min Lightweight Cylinder, 61h 9oz (_S P2r El ifClE" awducteAt Subte-cal Sz.,Iss Tax Freight IS-totC,076.0C VVP102389 Industrial SCBA - Grainger Industrial Supply Page 1 o 1. 2 GRAINGER. Industrial SCBA MSA Technical Specs Grand MSA Cylinder Malenal Aluminum Carbon Fiber 2 Products Product # Cylinder Material Availability Price 4A1116 Aluminum Typically m Shock $2,636_00 leach 4AF07 Carbon Fber Item ships within 5 business $3,345. 00/ each days from supplier Customers Also Viewed Industrial SCBA,A Iuminum,Universal Item # 4AFU6 MSA Price: $2535.00 1 0tc N Customers Also Purchased it SCBA,Carbon Fibe 30 min. 00 psi Item E9 MSA Price: $1075.00 30 min. 2216 Full Faro Respirator M 1 of 2 •a4r Industrial SCBA,Carbon SCBA Cylineer,Carbmr Fiber,60 min. Fiber,Gray,4500 psi Item # 5LWN2 Item # 2YRE6 SCOTT MSA Price: $4835.00 Price: $2835.00 1 Ai] 10 U[ar! 2 ee. rTrtcii 4rtcl S (DPr fF k ip ¢ 5, 2Zo .06 - cy ilno e,r Ca 6m Fiber, .Uc"'4RE 3 a I Io 3I.00 .6col.00 Prey i Next Prev i Next http://www.grainger.coin/product/MSA-Tn�t1,crr;ai_cnp A _Um1 n,-)1 • ;VISA SCBA Cylinder,Carbon Piber,7.5 Ib. - S('IRA and Breathing Air cylinders - 2YRI?7... Page 1 of 3 GRAINGER uu Back to Product Family SCBA Cylinder, Carbon Fiber, 7.5 Ib. MSA Price $1.631 00 r each Product ships within 5 business days from supplier AddRepair 8 Replacement Coverage for $199 00 oath Item # 2VRE7 Mfr Model # 10127944- UNSPSC # 46182004 SP Catalog Page # 2376 Shipping Weight 7.3 lbs. Country of Origin USACountry of Origin is subject to change Technical Specs Item SCBA Cylinder Cylinder Mahn inl Carbon Fiber Pressure 4500 psi Colo, Gray Duration 30 min. Weight Empty 7.5 Ib. Compliance and Restrictions Hazardous material - Non -Flammable Gas View the Material Safety Data Sheet (MSDS) for this item http://www.grainger.com/product/MSA-SCBA-Cylinder-2 YRE7?functionCode=P2IDP2P... 4/22/2014 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 10.771.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Replacement Pump at Cattle Congress Sanitary Lift Station. This purchase or expenditure is being made because: One of the current pumps worn-out and needs replaced. Vendor selected for this purchase: Zimmer & Francescon, Inc. nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is rep. for this pump. Total cost including freight $10,771.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense. nGeneral Fund: nRoad Use Tax: X Sewer: Sanitation: II Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: S20-14-5200-1571 (Fund - (Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept Head Or Designee) (Project Code) $ 25a0.04100 .3G 6 $ 9 e0 64,,7 0,t,c>4-/2vL `a `! 945- Date (Signature Finance Dept. Review) Date 04/24/,4014 THU 14:25 FAX 877 244 2508 Zimmer b, Nrdnconcon 4,1001/002 ZIMMER & FRANCESCON, INC. QUOTATION 6200 65th Avenue Moline, IL 61265 1-800-621-1118 309-797-1117 tel TO: Waterloo WPCP 877-244-2508 fax 3504 Easton Avenue Waterloo, IA 50702 QUOTATION NO: 140405AL DATE: 4/24/14 SUBJECT: Replacement Pump Cattle Congress Gentlemen: We are proposing to furnish the following equipment at the prices indicated and in accordance with the terms set forth herein. Net Each One 1 Fairbanks 4" B5414 non clog centrifugal standard fitted $10,771.00 Unit has 16" diameter impeller assembled CCW # 13 and Includes 5" suction elbow and vertical pump stand NOTES 1 Installation of equipment is NOT included 2 Materials of construction Duplicate to sn 1515126 3 Freight is included Schedule 12 Weeks for equipment after receipt of order ��. L c'G's2L; ✓�✓�� %c' S/�L/� C �! Z <-�. / ✓''f1 �"' Water. Sewage and Industrial Waste—reattmeni, Pumps Blowers City Clerk Use Only Finance Committee Approval Date 5 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 16.575.66 plus ext. shipping cost of $ 0.00 to pay for or purchase PowerEdge R820, Catalog Number: en 1089, WMS Computer Server This purchase or expenditure is being made because: Computer Server does not have enough storage capacity and is slow in processing. Vendor selected for this purchase: Dell, Inc. nBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: Dell, Inc. is rep. for computer equipment. Total cost including freight $16,575.66 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense 11 General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants Other(specify): This expenditure is to be coded to the following budget line -item: 5?0-14-5?002-)106 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 19-6t3 /1. 76 and the current available balance is Respectfully submitted, $ 41-et /1; 7'(' /3iiJZs4-( G cif AC 2 I r i`f (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MARK BRANDES From: Sent: To: Subject: Dell (please do riot reply) ,automated c:ofn • on behalf of Dell Inc. <dell_automated_email@dell.conr= Tuesday, April 29, 2014 9:53 AM Matt OBrien Dell Computer - Saved Quote Information 10E50/7168916 Equote #1015077168976 Dear Customer An eQuote containing items from Dell, Inc. has been saved in your Dell Online Store and sent to you from Dell. The eQuote will be held for 30 days to allow for completion of the order. The eQuote will expire on 5/29/2014. Per your request, this eQuote has been forwarded to the following recipients: Name Email O'Brien Matt Matt.OBrien@WATERLOO-IA.ORG Your Comments: To retrieve this eQuote: 1. Navigate to http://www.dell.com/account 2. Sign in to Waterloo, Iowa. 3. Select eQuote Number 1015077168976 from the eQuote module on your Premier Dashboard or by clicking the eQuotes link at the top of your Premier home page. A summary of this eQuote as of 4/29/2014 is provided below: eQuote Details eQuote Number: eQuote Name: Description: Saved: Expires: Created By: Premier Pages: ARRA funding designation: Purchasing Agent: Ship to Address; OBrier matt 1015077168976 WM w 4 hour 4/29/2014 5/29/2014 O'Brien Matt Matt.OBrien@WATERL00-IA.ORG Waterloo, Iowa NO stimulus funding 1 City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 319-2914598 eQuote Contents Item Module PowerEdge R820 Chassis Configuration Processor Additional Processor Memory Configuration Type Memory DIMM Type and Speed Memory Capacity Opdratirg System 0:, tarta'r;it= PAIL? Cr): ;:ro Description PowerEdge R820 Catalog Number: en1089 Description PowerEdge R820 2.5" Chassis with up to 16 Hard Drives 2x Intel®Xeon a E5-4610 Processor 2.40GHz, 15M Cache,7.2GT/s QPI,Turbo, 6 Core, 95W, Max Mem 1333MHz Dual Processor Only Performance Optimized 1600 MHz RD1MMS (2) 16GB RD1MM, 1600MT/s, Data Width Windows Server 2008 P2 SP Includes 5 CA! S Low Volt, Dual Rank, x4 1, Standard Fdition,x64, `WTh n s ,r 20C; P2 S''' Me d Ki 1 Un ns.n, 5&S - 14 �iJDs PEP, i,7;0 Adap'ier RAIL) C.ontroer, 7312M. 0 (13) 1TE 7.2K RPM Near-1-in and Ur;y,.-, (3) a , 1 i x ;.r Edi n i.,. , i05i I %1n/t1 R tiV 4y 6G2 ps 2. n Product Code R820 Unit Price Quantity Subtotal 523,346.00 1 $23,346.00 Sku ID [225-2607] 1 16H [331 6543] 1530 E54610 DUAL PEOPT 1600RD 16GEUR4 `N58555`.: P i710 t,;., j,, [317-9325] [331 - 6161] [317-3293] [317- 8688] [318 1887] 1550 1551 [331-4428] 1562 [331-4424] 1561 [319-1943] 1560 [421 54331 165P [,,I f r,s7 [ 1 '' (3,1 4,0,13] 15^1 157fj Rea Rack Rails ArmdYRails°" Sliding Rail; VIRh C��ble M.ura ao�o�:'�'1 RI1[ MA [331 44131 16Io Bezel Bezel 1117fI [31813751 I'iU Internal Optical DVD ROM, SATA, Internal DVD [ 31 3 7'i411 1600 Drive System Electronic System Documentation and OpanMauago FDOCS [331 6812j 1590 Documentation DVD Kit for R820 Shipping PowerEdge R820 Shipping SHIP [331 6156] 1500 Hardware [934-6664] [934- Support 5 Year ProSupport 4HR 7x24 Onsite: Non Mission 1J51P4ft 6704] [936 1997] 29 Services Critical [939-4938] [989- 3439] [989.6441] Remote Consulting Declined Remote Consulting Service NORCS [973 2426] 3� Service Installation No Installation NOINSTL [900 99971 32 Services Proactive Mai Maintenance ntenance Declined HOMA!NT [926 2979 33 eQuote subtotal $23,346.00 promotional discounts* -$6,770.34 shipping* $0.00 shipping discount* $0.00 tax* $994.61 Environmental Disposal Fee* $0.00 eQuote Total* $17,570.27 •r c�auer^ tie' e�.,-:;�-, ppl fees may be viewable onLne. 'Tax — 9`l`l.bl no . C 15. b 10 Thank you for shopping and creating your eQuote online. We hope you find it useful in making your purchase and will continue to think of Dell for all of your technology needs. Sincerely, Dell Online Sales Shipments to California: Fa. r_ita`n products, a State E v rogfne Fee of to ;' D _am may be_ .. . , y _,r iraj c:e beg'n g Ja:-.ra ' 2Ceo Prices 'r you✓ car_ do ,r re -cr this fee. For ITICCE inTormejoi:r fe, tc N httrp://www.dell.com/environmentalfee S .,,„ents i] 4!berta,T J :oot a n produ ,3, -.., Jv1 _ -�' v .,-s y ❑. or re;e, o htt_p://www.deLca/canadaenvironmentallee ., do no r_ Budget Amendment Descriptions for 5/5/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for police overtime to be reimbursed by the Isle Casino Hotel at Waterloo in the amount of $8,500 for FYE2014. 2. Approve the project budget for the fire department for the purchase of 7 Medical Monitors, funded with $133,000 through a grant from the Black Hawk County Gaming Association and $57,000 in bond money. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Isle of Caprl' Overtime Project Director Trelka $ 8,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Yes No Grant Name C. City Match D. Other Entities Name X CFDA # Source of Funding Yes ' , 1 No Isle of Capri Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None ❑ 0 Yes No ❑ ❑X ❑ 0 El El 0 CI ❑ 0 ❑ El 1w (o 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will be providing security at the Isle of Capri at an overtime rate on Friday and Saturday evenings 7:00 pm to 3:00 a.m. Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget Worksheet101Page 1 All Projects (2) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee C� Approval Date Project Name (from page one) Isle of Capri Overtime Project Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3873 Reimburse for services 3800 Misc. Rev. EXPENDITURES: 11 vrs611(;0 //'1)(Each column should only include amounts by fund) L�/ Fund: 0 Fund: Fund: Fund: 8,500.00 1160 Total 8,500.00 TOTALS $ 8,500.00 $ - $ $ $ 8,500.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 8,500.00 8,500.00 TOTALS $ 8,500.00 $ $ $ $ 8,500.00 (Signatur Dep(. Head) Date (Sighature Finance Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (2) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Waterloo Medical Monitors /A $ 190,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding BOND MONIES D. Other Entities Yes No Name Black Hawk Gaming Association 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Praje Subproject e assignedbrthe Finance Dept,:' 12GRT % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 30.00% 70.00% Done None ❑X ❑ Yes No El ❑ 0 ❑ ❑X ❑ El ❑ ❑X ❑ ❑X ❑ 0 We are purchasing (7) seven, 12-Lead Cardiac Monitors. These monitors are being purchased to replace our existing outdated monitors. Black Hawk County Gaming Association is providing funding in a form of a 70% match up to $150,000.00. Page 2 must be attached and signed. K:\shared goodies\forms\Medical Monitors Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Waterloo Fire Rescue Medical Monitors Department No. project will be budgeted under 12 Activity No. project will be budgeted under Ailute 117l ) REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State City Clerk Use Only Finance Committee Approval Date 5 rIT (Each column should only include amounts by fund) Fund:1047 (p Fund:410- ilaAb ad, Fund: Fund: 3361 State Grant 3720 Donations - Restricted 133,000.00 3750 Sale of Bonds rcfb c J EXPENDITURES: TOTALS $ 133,000.00 $ 57,000.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2116- Medical Laboratory Equip. 133,000.00 Total 190,000.00 $ $ 190,000.00 57,000.00 190,000.00 TOTALS $ 133,000.00 $ 57,000.00 $ 14—a `r/I (Signature D t. Head) Date $ $ 190,000.00 (Signature Finance Dept. Review) Date K:\shared goodies \forms\Medical Monitors Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financa Co dtee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 14 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount and Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3350 11GRT STIM 1, 24,883.54 010 11 1150 1302 11GRT STIM 24,883.54 010 11 1160 3720 11PRO SPEECH 10,760.00/p.m 11 1160 2125 11PRO SPEED! 10,760.00" 010 11 1150 3873 11GRT ATFT 2,901.351j010 11 1150 1114 11GRT ATFT 2,901.35 TOTAL $38,544.89 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. dad-'01)i ec S ?fey 4 OLLS Ge j-ve�e Co- ple: d i' fL/i3 --Gat Ca ,ed weir $38,544.89 Prior Committee Actions (Dates): n Dept. Head or Designee) Ubate (Signature Finance Dept. Review) %S -),d/ ri Date Date Posted (Finance Dept.) K fusers\shared goodies\forms\csbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES y NO If so, date approved: 5 - 6 - / f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 12 1410 3414 REVENUE ti3Oa3p,poeTee Q ID I - / 4i,) IS 3 3 d ' ..r II 3A0 010 12 1410 3414 REVENUE 3,000.00 010 12 1410 1116 HOLIDAY 3,000.00 010 12 1410 3414 REVENUE 2,837.00 010 12 1410 1130 EMPLOY REIMB 2,837.00 010 12 1410 3414 REVENUE 20,000.00 010 12 1410 1311 CLERICAL 20,000.00 010 12 1410 3414 REVENUE 4,000.00 010 12 1410 1533 FUEL 4,000.00 010 12 1410 3414 REVENUE 50.00 010 12 1410 1391 DUES/MEMBERS 50.00 010 12 1410 1315 TRAINING 5,000.00 010 12 1410 1533 FUEL 5,000.00 010 12 1400 1111 Salaries 3,000.00 010 12 1410 1551 MEDICAL SUPPLIES 3,000.00 TOTAL This amendment is being requested because: BALANCE MEDICAL ACCOUNTS. _ 'r r; or,t ;TO al.` ,„Y. TOTAL 437,007.00 -? i7 4 C is / ra'I. ;)/( Y r:rr}L I'+r4,4Ut?c v�GC,. TfC is !I U)riC "k)e, )VE G s/rr;, ' or pryr'?u41 Tura- 7G L ,1UL cijt GAP GG' r •' i:• r' 131 ,)v: C 4J, 2Jly Prior Committee Actions (Dates): (Signature ept. Head or Designee) Date G ,`;�� c�c (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Sent over April 24, 2014. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? ired/ YES NO If so, date approved 5 _5 r 9- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 14 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1160 3000 K-9 Fund 11PRO PDK9 10,000.00 010 11 1160 1528 K-9 Fund 11PRO PDK9 10,000.00 do cash TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. $10,000.00 TOTAL $10,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\csbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance,Co ittee approval required? YES NO If so, date approved: 5--5 r/if City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Building Maintenance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount , Fdnd Dept Activity Acct # Acct Name Proj Code Amount 010-22-8800-3800 3,125.00 010-22-8800-1521 ElecSupplies 3,125.00 rv'/ hJLke(/ TOTAL $3,125.00 This amendment is being requested because: Lights being purchased for ramp - tranferring monies from MidAmerican Rebates received TOTAL $3,125.00 Prior Committee Actions (Dates): ---------(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\formslBudget Amendment Request Form.xls (Apr 2003)