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HomeMy WebLinkAbout04/21/20141. 2. 3. 4. FINANCE COMMITTEE April 21, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of April 14, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Paul Huting, Leisure Services Iowa Park & Recreation Cedar 04/07/14- $561.00 Director Assoc. Conf. Rapids, IA 04/09/14 Wendy Drinovsky, Records 2014 Shieldware Conf. Des 05/07/14- $185.00 Manager Moines, IA 05/08/14 Inv. Monroe & Inv. Hageman Marijuana Testing School Ankeny, IA 06/02/14- $1,150.00 06/05/14 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Human Rights $1,500.00 Honorarium for Joseph Cassis. The Life and Legacy of Alexander Clark & Housing Implications at Waterloo Center for the Arts. Leisure Services $6,930.00 + $770.00 S/H Seven litter receptacles to be used in the downtown area. Leisure Services $8,590.10 Landscaping for Public Works Facility. Leisure Services $4,000.00 NTE Production of television commercials & airing of commercials for all three municipal golf courses. Leisure Services $2,000.00 NTE Start/stop buttons to operate pool pumps in the pool manager's office. Waste Management Srv. $2,850.00 + $420.00 S/H Carbon 1000 Lbs CAT2. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE April 14, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of April 7, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure City Clerk/CATV $36,763.25 Upgrade studio equipment for editing and airing content for the public access channel. Fire Department $1,665.00 Bi-Annual Cardio/Pulmonary Examinations. Leisure Services $3,250.00 Annual Service Agreement on Membership Management, Facility Scheduling and program registration software. Leisure Services $4,967.99 Infield cover for Riverfront Stadium. The Waterloo Bucks will be paying $2,600 towards this purchase. Order will be placed after donation is received. Leisure Services $5,000.00 NTE Material for baseball/softball fields. Leisure Services $2,026.92 Program tee shirts for our tee ball and coach pitch programs. Leisure Services $1,300.00 NTE Drying material for baseball/softball fields and field marking chalk. Leisure Services $1,180.78 Player benches for Hellman Field dugouts. Police $3,805.40 Repair vehicle 405 after a car/deer accident. Police $10,000.00 A police K-9 to replace K-9 Spike. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the use of $10,000.00 in donations to the K-9 fund to be used for the Police Dog K-9 project, be approved. Ayes: Three. Finance Committee April 14, 2014 Page 2 Moved by Cole, seconded by Schmitt that the project budget for the Traffic Safety Improvements at the Fletcher/University intersection, funded with a state grant in the amount of $50,000.00 and city bond funds of $5,000.00, be approved. Ayes: Three. Moved by Cole, seconded by Schmitt that the project budget for the Fair Housing Partnership funds in the total amount of $120,000.00 provided by US Dept. of Housing and Urban Development, with $30,000.00 anticipated to be spent during FYE2014 and $90,000.00 anticipated to be spent during FYE2015, be approved. Ayes: Three. Moved by Cole, seconded by Schmitt that authorization to increase several Line Items in the amount of $210,200.00 on file in the Clerk's office, be approved. Ayes: Three. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated April 14, 2014, in the amount of $2,241,768.83, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:1 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,500.00 plus est. shipping costs of $ N/A to pay for or purchase honorarium for Joseph Cassis. The Life and Legacy of Alexander Clark and Housing Implications at Waterloo Center for the Arts. City Clerk Use Only Finance Committee Approval Date 9 - Z/ This purchase or expenditure is being made because: to pay the honorarium for Joseph Cassis Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Joseph Cassis is the amin person behind The Life and Legacy of Alexander Clark. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: DGeneral Fund ❑ Road Use Tax Sewer 0 Sanitation n Bonds QX Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 (Fund - Department - Activity - Account Number) in which the budgeted amount is a .'the current available balance is espectfu y ` ubmitted, `i —(6-)-c't 22.4 li,Le1( 44 -;4014 (Signature Dept. H==d or I -signee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expen•'ture re -Authorization Joseph Cassis.xls (Mar 2010) (Project Code) $ 4� i $ /S, Oe l) Relevant Education: The Life and Legacy of Alexander Clark and Housing Implications, Both Past and Present Notes about Alexander Clark 1. Clark was born Feb. 25, 1826, in Washington County, Pennsylvania, to John Clark, a former slave, and Rebecca Darnes Clark, of African descent. 2. At 13, he moved to Cincinnati, Ohio, to learn the profession of barbering from his uncle, William, who also made sure his nephew was well -schooled. 3. Clark left Cincinnati in October 1841, working for a few months as a bartender on the steamboat George Washington before arriving, at 16, in Muscatine (then called Bloomington, in Iowa Territory). The date was May 22, 1842. 4. Clark was a Black Iowan during the late 1800s who helped integrate the public school system in Muscatine, Iowa in 1868; the Iowa Supreme Court at that time determined that Clark was right —denying a good public education based on race is illegal based on the law, which "expressly gives the same rights to all the youths." 5. Clark was a barber by trade, but emerged as entrepreneur, human and civil rights activist, statesman, lawyer and newspaper owner and editor. 6. Clark was the second black man to graduate from University of Iowa College of Law at age 56 — Clark's son, Alexander, Jr., was the first. 7. Clark is believed to have had connections with Mark Twain, known in his earlier years as Samuel Clemens whose brother, Orion ran the Muscatine's newspaper, owned by Lee Enterprises. 8. Orion Clemens had come to the conclusion that slavery was morally wrong and had worked for the election of Republican Abraham Lincoln. Following Lincoln's election as President in 1860, Clemens was appointed Secretary to the new government of the Territory of Nevada. Clark and Douglas are believed to have had a connection with Abraham Lincoln and the Emancipation Proclamation (for certain, Douglass was part of Lincoln's advisory committee). 9. General — and later President — Ulysses S. Grant called Iowa the "bright radical star" of the abolitionist movement. 10. In 1848, Alexander and his wife Catherine protected a freed fugitive slave from potentially being taken back. Clark was known as a conductor on the Underground Railroad. 11. Clark was a real estate investor who not only made a good fortune from his investments, but also provided publicly subsidized apartment building for senior citizens. 12. Alexander Clark also had profitable contracts for the supply of firewood to various steamboat lines from his many acres of timberland. He was the most prosperous black in town with twelve hundred dollars worth of property. 13. On Oct. 9, 1848, Clark married Catherine Griffin of Iowa City, who had been freed from slavery in Virginia at age 3. The Clarks had five children, two of whom died in infancy. 14. Being thrifty and savvy, Clark had $10,000 in real estate holdings by 1860, which equates to today's money to $225,000. 15. Active in the Masonic Lodge. 1 16. In 1848, Clark, along with other trustees of the (African) Methodist Episcopal (AME) Educational and Church Society, purchased land from Adam Ogilvie and helped found the local AME church in Muscatine. 17. Alexander joined the first Iowa Colored volunteers in 1863 and was promoted to sergeant - major. Though he was not allowed to fight because of a physical defect; Clark still played a part. As it was known by historians, "This did not abate his ardor to labor for the country in her time of need. All through the West, he actively busied himself gathering recruits for the Union army." 18. Alexander Clark first house was burned to the ground, possibly by an arson, which prompted him to build the brick home located in Muscatine and listed on the National Register of Historic Places. It cost $4,000 in 1878 or about $90,000 in today's dollar value. 19. Clark was known as the "Colored Orator of the West"; Frederick Douglass was considered the "Colored Orator of the East"; both had owned a newspaper, Clark's in Chicago called The Conservator and Douglass' in Rochester, NY, called The North Star. Douglass developed it into the most influential black antislavery paper published during the antebellum era. It was used to not only denounce slavery, but to fight for the emancipation of women and other oppressed groups. 20. Alexander Clark was also active in the Republican Party. He was one of the few blacks recognized by the Republican Party. Alexander Clark was "asked to campaign for Republicans in Mississippi during the 1869 elections" In 1869, he was elected Vice -President of the Iowa State Republican convention, and in 1870 was a delegate to said body and served on a committee on resolutions. 21. Clark became delegate -at -large at the Philadelphia convention in 1872. 22. Clark, like other black politicians, spoke on racial justice and encouraged people to support the Civil Rights Bill of 1874. He also spoke out about the unfair treatment of black voters in the South. 23. Clark campaigned for Ulysses S Grant, traveling as far west as Kansas after the Civil War. 24. For twenty-five years of his life, Alexander Clark served as superintendent for Sunday school. 25. Clark was asked to be U.S. Minister (ambassador) to Haiti by then -president Ulysses S Grant (18th President); Clark turned the offer down, explaining that this opportunity did not pay and he was not going to work for free, which is like being a slave. Incidentally, Douglass later accepted the post under Benjamin Harrison (23rd President) and served as ambassador to Haiti from 1889- 1891; Clark accepted a post under Benjamin Harrison as ambassador to Liberia, 1890-91. Clark died in Liberia, 1891. 26. On his way to his post in Liberia, Clark visited Abraham Lincoln's son, Robert Lincoln, who was the Secretary of War, appointed by President Garfield. Lincoln was in London at the time. 27. Clark died in Monrovia, Liberia, on June 3, 1891. He was buried with honors at Muscatine's Greenwood Cemetery on Feb. 16, 1892. 28. Funchess is working with Joseph Cassis to take Clark's story to the silver screen. 2 City Clerk Use Only Finance Committee Approval Date T ' Z/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,930.00 plus est. shipping costs of $ 770.00 to pay for or purchase Seven litter receptacles to be used in the downtown area. Same model as units installed throughout the River Renaissance Design Area. This purchase or expenditure is being made because: Additional litter receptacles are needed. Vendor selected for this purchase: Landscapeforms, Kalamazoo MI ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Units need to match receptacles already installed in a number of areas. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitted Pf gna ure Dept. - - - • .r Iesignee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 18,790.00 4 '"A -CO •� ✓ $ ;765:O5 (amended to) y3-a2 5-5 K:\shared goodies\forms xpenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee 'L Approval Date `7 ' 2-/ ' / 174 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,590.10 plus est. shipping costs of $ to pay for or purchase Landscaping for Public Works Facility This purchase or expenditure is being made because: Landscaping of Public Works Facility Vendor selected for this purchase: Matthias Landscaping ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping $8590.10 Jordan's Nursery $8614.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds Federal/other grants LL Other (specify) fA,A.AmervCavtFun�S This expenditure is to be coded to the following budget line -item: 010--211- 1OS- 136 PSG'. M T •bA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectf submitted, G- $ L6I(o,cO $ `i 0 , o -)5 . cO / (Signature ep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\f• s\Public works landscaping (Mar 2010) City of Waterloo Q Expenditure Authorization Request Form frited.' ¥{z/i" The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000 plus est. shipping costs of $ to pay for or puchase Production of television commercials and airing of commercials for all three municipal golf courses. This purchase or expenditure is being made because: To market the golf courses in an effort to increase rounds at the courses. This advertising will run April May and June 2014. ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OnMedia is the only regular cable provider in the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds Sanitation ❑ Federal/other grants ri Other (specify) Hotel Motel funds This expenditure is to be coded to the following budget line -item: 010-37-4105-1351 37HMT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfully submitt d, • (Signature D pt iead or Designee) Date (Signature Finance Dept. Review) Date $-s,46e.00 5/6v� $ 5 400r:00 users\shared goodies\forms\Preauth OnMedia(Oct 2004) City Clerk Use Only Finance Committee Approval Date 1( ' ..2 '/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $2,000 plus est. shipping costs of $ na to pay for or purchase start/stop buttons to operate pool pumps in the pool managers office This purchase or expenditure is being made because: guards can turn pumps on for the pool slide, current channel from the managers office. Vendor selected for this purchase: KW Electric Inc. (Cedar Falls, IA) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: KW Electric ran all the electrical wiring for the building. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds ElFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2174 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submit 9---/G /V �2"..(:a/,L6t''a_. J,e.c6',e(-c--t— 4// i/q (Signature DOf. Head or Designee) Date (Signature Finance ept. Review) Date K:\shared goodies \forms\Pump Button's Pool Office Pre-Auth (Mar 2010) $ 1,984,192.00 $ 1,8-176sroo- /Vr, q7 7� City Clerk Use Only (Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 2.850.00 plus ext. shipping cost of $ 420.00 Carbon 1000 Lbs CAT2 Department to expend to pay for or purchase This purchase or expenditure is being made because: Replace carbon in carbon filter for odor control at Park Rd. Lift Station Vendor selected for this purchase: Carbtrol Corp. nBids or written quotes were taken on this purchase, as follows rx- Bids or quotes were not taken on this purchase because: Carbtrol Corp. is rep. for this product. Total cost including freight is $3,270.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: ❑X Sewer: Sanitation: nBonds: [Federal/othergrants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1513 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 300,000.00 "f $ 77.714.12 t (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MAINTENANCE From: Thomas Long I. longQ0carbtrol.cu Sent: Wednesday, April 02, 201.4 8:55 AM To: MAINT[NANCL Subject: Fwd: Carbtrol Richard, litre is the complete quote: ReT11014-234 Carbon 1000 lbs CAT2 in woven sack: $2,850. Freight & Handling to 50702 Waterloo IA $ 420. Lead time to shipment: 3-5 days from order receipt Terms: Net30 You can email or call in with a P.O. Thanks, Torn Forwarded message From: Thomas Long <t.longOcarbtrol.coni� Tue, Apr 1, 2014 at 4:49 PM Subject: Carbtrol To: dick.olsonjwaterloo-iao0g Richarc1, Pricing for the CAT2 carbon is $2.85 / Ib in 1000 lbs sacks. Will have to get the freight and send in separate email. 800 242 1150x3033 lvet 37.10.�m 1