HomeMy WebLinkAbout04/14/20141.
FINANCE COMMITTEE
April 14, 2014
5:05 p.m.
Waterloo Center for the Arts, Law Court Theater
Roll Call: Members: Chairperson Carolyn Cole
Steve Schmitt
David Jones
Approval of Agenda, as proposed.
Approval of Minutes of April 7, 2014.
NEW BUSINESS
Pre Authorizations to Expend over $1,000.00
Dept.
AmountEst.
Expenditure
City Clerk/CATV
$36,763.25
Upgrade studio equipment for editing and airing
content for the public access channel.
Fire Department
$1,665.00
Bi-Annual Cardio/Pulmonary Examinations.
Leisure Services
$3,250.00
Annual Service Agreement on Membership
Management, Facility Scheduling and program
registration software.
Leisure Services
$4,967.99
Infield cover for Riverfront Stadium. The Waterloo
Bucks will be paying $2,600 towards this purchase.
Order will be placed after donation is received.
Leisure Services
$5,000.00 NTE
Material for baseball/softball fields.
Leisure Services
$2,026.92
Program tee shirts for our tee ball and coach pitch
programs.
Leisure Services
$1,300.00 NTE
Drying material for baseball/softball fields and field
marking chalk.
Leisure Services
$1,180.78
Player benches for Hellman Field dugouts.
Police
$3,805.40
Repair vehicle 405 after a car/deer accident.
Police
$10,000.00
A police K-9 to replace K-9 Spike.
BUDGET LINE ITEMS TO BE AMENDED
2. Approve the use of $10,000.00 in donations to the K-9 fund to be used for the Police Dog
K-9 project.
3. Approve the project budget for the Traffic Safety Improvements at the
Fletcher/University intersection, funded with a state grant in the amount of $50,000.00
and city bond funds of $5,000.00.
4. Approve the project budget for the Fair Housing Partnership funds in the total amount
of $120,000.00 provided by US Dept. of Housing and Urban Development, with
$30,000.00 anticipated to be spent during FYE2014 and $90,000.00 anticipated to be
spent during FYE2015.
5. Authorization to increase several line items on file in the City Clerk's office in the amount
of $210,200.00.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
FINANCE COMMITTEE
April 7, 2014
5:05 p.m.
Waterloo Center for the Arts, Law Court Theater
Members present: Cole, Schmitt, Welper. Absent: Jones.
Moved by Schmitt, seconded by Welper that the Agenda, as proposed, be approved. Ayes:
Three. Motion carried.
Moved by Schmitt, seconded by Welper that the Minutes of March 24, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Welper, that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Rebecca Johnson, Human
National Fair Housing
Washington,
05/04/14-
$2,900.00
Rights Specialist
Training Academy Week
D.C.
05/10/14
Two Investigation
Training
Sergeant Hoelscher & Inv.
Tactical Firearms
Defiance, MO
05/18/14-
$2,911.00
Girsch
Instructor (3 Gun)
05/23/14
Course
Michelle Weidner, Chief
Gov't Finance Officers
Minneapolis,
05/18/14-
$1,360.00
Financial Officer
Assn Annual Conference
MN
05/21/14
Mr. Schmitt questioned why Rebecca is going to a housing conference when she does EEOC
complaints.
Mayor Clark noted that this is for Human Rights and the Director must have a plan for her to use
the certification.
Mr. Schmitt questioned if the tactical firearms was for certification.
Dan Trelka, Director of Safety Services, explained that this will allow them to train the other
officers and prevents having to hire an instructor.
Ayes: Three. Motion carried.
Finance Committee
April 7, 2014
Page 2
Moved by Welper, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Airport
$1,800.00
Steam jet to attempt to thaw water line to fire station.
Building
Maintenance
$14,076.68
Purchase of chairs for Mollenhoff room and City
Council Chambers; tables for Mollenhoff room and
furnishings.
Building
Maintenance
$2,510.00
Spring & fall cleanup; monthly maintenance for five
Sullivan Bros Convention Center.
Central Garage
$13,680.00
Rebuilt motor for garbage truck 007.
Central Garage
$6,450.00 +
$1,221.00 S/H
Building refurbishments to accommodate change of
use (animal control).
Human Rights
$11,000.00
Amendment to original approved 03/10/14. To cover
the cost of honorariums and rental/technical
assistance at the Building Healthy Communities
Symposium. (amended from $9,000.00)
Leisure Services
$1,800.00 NTE
Equipment parts from Great American Outdoor.
Leisure Services
$5,490.63
Golf course supplies from Standard Golf.
Leisure Services
$16,370.00
Two 300 gallon golf course sprayers, 2 sprayers will
be traded in.
Leisure Services
$4,400.00 NTE
Genie AEP-40S lift.
Leisure Services
$1,414.00 NTE
Group Barbell Set.
Leisure Services
$2,545.00
Two (2) rowing machines.
Leisure Services
$9,932.25
Trees purchased for the Plant Some Shade project.
This is a project with the Iowa DNR and
MidAmerican Energy.
Leisure Services
$24,564.00
Video equipment and accessories for the Cedar
Valley SportsPlex (amended from $23,716.00 to
allow for larger screen TV in weight cardio area).
Leisure Services
$2,300.00 NTE
Wall padding underneath 4 main baskets on
basketball courts.
Leisure Services
$3,450.54
Sign and stand manufacturing for signage related to
the Byrnes drainage project.
Police
$6,500.00 NTE
Microsoft SQL Server Standard Core Additional
license and software assurances.
Traffic
Operations
$4,000.00 NTE +
$100.00 S/H
18" and 12" Globes for decorative lights on 4th
Street.
Finance Committee
April 7, 2014
Page 3
Traffic
Operations
$5,668.30
Various sizes of aluminum blanks.
Waste
$2,060.00 +
Belt filter press belts, two belts.
Management Srv.
$120.00 S/H
Waste
$16,897.00 +
PR3300-SK Pathfinder Reel with crate 1200 ft. for
Management Srv.
$300.00 S/H
camera trucks.
Waste
$4,277.00 +
Repair of ConAgra #2 influent pump.
Management Srv.
$150.00 S/H
Mr. Schmitt questioned if the expense for the chairs was in addition to the contract price for the
Council Chambers.
Craig Clark, Building Official, noted that this is separate and was not in the bid documents.
Mr. Schmitt questioned if moving animal control to the Central Garage has been approved by
Council.
Mayor Clark stated that it has been the plan for some time.
Mr. Schmitt questioned if the Human Rights increase was due to food.
Michelle Weidner, Chief Financial Officer, explained that the increase is for the speaker and
rental/technical assistance.
Ms. Cole noted that the Sportsplex items are being paid for by a gift from Mr. And Mrs. Winter.
Ayes: Three. Motion carried. Central Garage remodel and Building Maintenance Council
Chamber Furniture, Ayes: Two. Nays: One (Schmitt).
Moved by Cole, seconded by Schmitt that project budget for the Plant Some Shade project in the
total amount of $10,932.25, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Welper that authorization to increase Line Item Building
Improvement (1382) and decrease Line Item Hotel/Motel Reserves (3000) in the amount of
$25,000.00, for additional work to be done at the Five Sullivan Bros Convention Center, be
approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Welper that authorization to increase Line Item Recreational
Equipment (1567) and decrease Line Item Golf Course Improvements (3000) in the amount of
$1,767.00 for additional golf course supplies, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt, that Bills Payment, as contained in Accounts Payable
Invoice Report, dated April 7, 2014, in the amount of $2,566,110.19, be received, placed on file
and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Finance Committee
April 7, 2014
Page 4
With no further business before the committee, it was moved by Schmitt, seconded by Welper
that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried.
Suzy Schares, CMC
City Clerk/Human Resource Director
City Clerk Use Only
Finance Committee ,L
Approval Date q// 7/#
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk/CATV Department to expend
$ 36,763.25 plus est. shipping costs of $ to pay for or purchase
Upgrade studio equipment for editing and airing content for the public access channel.
This purchase or expenditure is being made because:
Camera technology has improved and is not compatible with our old equipment
Vendor selected for this purchase: ECS
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
ECS - Only provider locally that sells equipment compatible with the remainder of
our equipment. They did the initial install, this is just upgrading certain pieces.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
ri Bonds
❑
Road Use Tax
Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
413-22-8800-2t52 1 7
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respe tfully s fitted,
$
(Project Code)
$ 70,G4U'
(Signature ept. ead or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
Approval Date
City Clerk Use Only
Finance Committee c
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 1,665.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Bi- Annual Cardio/Pulmonary Examinations
This purchase or expenditure is being made because:
These respirator physicals are a contractual obligation:
Article XXIII-Health and Safety Section 23.02 (Page 35)
Vendor selected for this purchase: Allen Occupational Health
❑ Bids or written quotes were taken on this purchase, as follows:
There is a City wide contract with Allen Occupational Health for
all medical services for their employees.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax
Federal/other grants
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1314 (Health Services)
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
sub itted
$ 77000 00 IC,t)U C
$ 1,382.58
(Signature Dept Head or Desi nee) Date (Signature Finance Dept. Review)
Date
Sent over 040514.
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee t�
Approval Date �/�qr /
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,250.00 plus est. shipping costs of
$ NA to pay for or purchase
Annual Service Agreement on Membership Management, Facility Scheduling and program
registration software.
This purchase or expenditure is being made because:
Service and technical support is crucial to ensure that the software functions properly
in order to best serve our customers.
Vendor selected for this purchase: Maximum Solutions (Plymouth, MN)
n Bids or written quotes were taken on this purchase, as follows:
xj
Bids or quotes were not taken on this purchase because:
Maximum Solutions is the only vendor that canoffer service on their software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
n
Road Use Tax n Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4180-1-390 / 3
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Resubmitted
(Project Code)
$ 40,000.00
$ 3 278e- �..
`TSignature or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\software service agreement 14 (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,967.99 plus est. shipping costs of $ to pay for or purchase
Infield cover for Riverfront Stadium. The Waterloo Bucks will be paying $2,600 towards
this purchase. Order will be placed after donation is received.
This purchase or expenditure is being made because:
Replacing the old cover that is worn out.
Vendor selected for this purchase: BSN Sports Dallas TX
❑ Bids or written quotes were taken on this purchase, as follows:
BSN Sports Dallas TX $4,967.99
Beascon Athletics Middleton WI $5,238.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax
I ^ I Bonds ❑ Federal/other grants
❑X
Sewer ❑ Sanitation
Other (specify)
This expenditure is to be coded to the following budget line -item:
412-37-4400 2170 37STA.0001
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 100,000.00
$ 87,824.00 V
'4-/P) 14- )(7,/i.iii-c.
(Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services
$ me $5,000 plus est. shipping costs of $ na
material for baseball/softball fields.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
to upkeep the playing surface of baseball/softball fields
Vendor selected for this purchase: Falkstone (St. Ansgar, IA)
❑x
Bids or written quotes were taken on this purchase, as follows:
Falkstone (St.Ansgar, IA) $4390.00
Dakota Transport, Inc. (Hampton, MN) $4525.00
Bryan Rock Products, Inc. (Shakopee, MN) $4750.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund n Road Use Tax n Sewer n Sanitation
❑X Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
413-37-4202 2178
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 60,000.00 v
and the current available balance is
Respectfully submitted,
C3.0a,,r — —
(Signature Dept. Head or Designee)
$ 56 .00 I 'Z+ £=
Pa/14 22/1/c/ tc' /lj, 4
ate (Signature Finance Dept. Review)
Date
K:\shared goodies\forms\Ball Field Material Pre-Auth (Mar 2010)
04/09/2014 06:48 3192914297
WATERLOO LEISURE SER
PAGE 02/04
City Clerk Use Only
Finance Committee
City of Waterloo
Expenditure Pre -Authorization Request Form
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 2,026.92 plus est. shipping costs of
Leisure Services
$ N/A
program tee shirts for our tee ball and coach pitch programs.
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
these shirts serve as the team uniform for the participants
Vendor selected for this purchase: Advantage Screen Print (Waterloo, IA)
❑x Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print (Waterloo, IA) 2,026.92
Shirt Shack (Waterloo, IA) 2,032.00
l l Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget Tine -item:
010-37-4200-1556
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Deg . ead or Designee)
K:\shared goodies \forms\tee ball shirts (Mar2010)
4/
(Project Code)
$ 9,350.00 `7
$ 7,905.00
/ (4 21' r l , ll,! . , ts.� ,U.-4w)
ate (Signature Finance Dept. Review) Date
04/09/2014 08:17 3192914297
WATERLOO LEISURE SER PAGE 02/02
City Clerk L(se Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me $1,300 plus est. shipping costs of $ na to pay for or purchase
drying material for baseball/softball fields and field markin chalk.
This purchase or expenditure is being made because:
to dry wet playing surface of baseball/softball fields and to provide foul lines and batter's boxe
Vendor selected for this purchase: Pace Supply (Fairfax, IA)
a
Bids or written quotes were taken on this purchase, as follows:
Pace Supply (Fairfax, IA) $ 1,209.60
Agrium (Winthrop, IA) $ 1,640.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund 0 Road Use Tax Sewer El Sanitation
EBonds E Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200 1567
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 23,000.00 V
and the current available balance is $ 4,215.00 ✓
Respectfully submitted,
1-2>sv Q_ 47V' „ivi,..L,,, Ile &,/,6462-1 1 'if -6/ -;-‘114
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forrns\MVP and Chalk Material Pre-Auth (Mar 2010)
City Clerk Use Only
Approval Date
Finance Committee /*
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,180.78 plus est. shipping costs of $ na to pay for or purchase
player benches for Hellman Field dugouts.
This purchase or expenditure is being made because:
users could run into the walls while playing basketball, need to be able to protect them.
Vendor selected for this purchase: BSN Sports (Dallas, TX)
xI
Bids or written quotes were taken on this purchase, as follows:
BSN Sports (Dallas, TX) $1,180.78
Kay Park (Janesville, IA) $1,312.40
Beacon Athletics (Middleton, WI) $1,937.20
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
nBonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
426-37-4202 2178 37SPT HFDUG
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 14,400.00
$ 5,290.00 r
4/a/t�- � ,��� �� (jz.4,644eL
(Signature Dept. Head or Designee) Date Signature Finance Dept. Review)
Date
K:\shared goodies\forms\Player Bench's Pre-Auth (Mar 2010)
City Clerk Use Only
Finance Committee t
Approval Date 67L /0*
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,805.40 plus est. shipping costs of $ 0.00 to pay for or purchase
repair vehicle 405 after a car deer accident.
This purchase or expenditure is being made because:
Vehicle 405 was involved in an accident with a deer.
Vendor selected for this purchase: Droste Auto
Bids or written quotes were taken on this purchase, as follows:
Droste Auto 3805.40
Cedar Vally Motors 3999.41
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund ❑ Road Use Tax ❑ Sewer
Bonds
El
❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378-Other Equipment Repair (Vehicles)
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
uljy submitted,
—/
Sanitation
(Project Code)
$
$ .1
to/G.,�
; 7i44
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 10,000.00 plus est. shipping costs of $ to pay for or purchase
a police K-9 to replace K9 Spike.
This purchase or expenditure is being made because:
K9 Spike suffered an injury while conducting a vehicle search and veterinary staff
say he will not recover to a full duty status.
Vendor selected for this purchase: Vohne Liche Kennels
❑ Bids or written quotes were taken on this purchase, as follows:
Vohne Liche Kennels $10,0000
Adlerhorst Kennels $11,150
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund 0 Road Use Tax ❑ Sewer n Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1160-1528 11PRO PDK9
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ /6,;
and the current available balance is $ /2.
Respe ull submitted,
(Signa u Dept. Head or Designee) Date (Signature Finance Dept. Review)
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
Date
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Copimittee approval required?
YES V/NO �/ ,/ 'h
If so, date approved: Y'/lY�'T
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 14 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3000
K-9 Fund
11PRO.PDKE
10,000.00
010 11 1160 1528
K-9 Fund
11PRO.PDKE
10,000.00
do cash
TOTAL
This amendment is being requested because:
To conform with the City's budget line item control policy.
$10,000.00
TOTAL
$10,000.00
Prior Committee Actions (Dates):
`7 �o.�/, r h (t 1 i,_,E%iiAA
ature Dept. Head or Designee) Date (Signature Finance Dept. Review)
Date
Date Posted (Finance Dept.)
K:\users\shared goodies\formslcsbudgetamendregform (Apr 2003)
Budget Amendment Descriptions for 4/14/2014 Finance Committee Meeting Agenda:
1. Approve the use of $10,000 in donations to the K-9 fund to be used for the Police Dog K-9
project.
2. Approve the project budget for the Traffic Safety Improvements at the Fletcher/University
intersection, funded with a state grant in the amount of $50,000 and city bond funds of $5,000.
3. Approve the project budget for the Fair Housing Partnership funds in the total amount of
$120,000 provided by US Dept of Housing and Urban Development, with $30,000 anticipated to
be spent during FYE2014 and $90,000 anticipated to be spent during FYE2015.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue
City Contract No.
Project Manager
Project Budget Total
Mohammad Elahi
$ 55,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
x
CFDA #
B. State Grant Yes x No
Grant Name TRAFFIC SAFETY
C. City Match Source of Funding
D. Other Entities Yes No C
Name
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
100.00%
Grant Agreement Number 2015-TS-007
% Paid by City 0.00%
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list Design & CRS
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
The proposed improvements will consist of improving traffic signal and sign installations.
Done None
0 ❑
Yes No
❑ 0
El 0
0 El
❑ 0
❑ ❑
0 ❑
❑ 0
Page 2 must be attached and signed.
K:\shared goodies\forms\2014-March-Copy of Fletcher & University Budget Worksheet (1).xls\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance CommitteeWight,-
Approval Date r (i /�2
ht,-
Project Name (from page one) Traffic Safety Improvements at the Intersection of Fletcher Avenue and University Avenue
Department No. project will be budgeted under
Activity No. project will be budgeted under
REVENUES:
3000 Cash on Hand
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
114-1
!' 7
(Each column should only include amounts by fund)
Fund: 290 Fund: 1//- Fund: Fund:
Total
50, 000.00 50, 000.00
5,000.00 5,000.00
TOTALS $ 50,000.00 $ 5,000.00 $ $ - $ 55,000.00
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
50, 000.00
$ 5,000.00
$ 5,000.00
50, 000.00
TOTALS $ 50,000.00 $ 5,000.00 $ $ - $ 55,000.00
PifIALte' ' 4i1)..0-) '.:.3// V/V '
Signature Dept. H d) ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2014-March-Copy of Fletcher & University Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)
•
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name HUD Fair Housing Grant FY14 and 15
City Contract No.
Project Manager
Project Budget Total
Abraham Funchess
$ 120,000.00
1. How will this project be funded?
A. Federal Grant Yes
Grant Name
x
No
CFDA #
B. State Grant Yes
Grant Name
No
C. City Match Source of Funding
D. Other Entities Yes
Name
No
Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
100.00%
Done None
0 ❑
Yes No
❑ 0
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑x
❑ ❑
0 ❑
Page 2 must be attached and signed.
K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee ���
Approval Date ithWir
Project Name (from page one) HUD Fair Housing Grant FY14 & 15
Department No. project will be budgeted under 27
Activity No. project will be budgeted under 2510
(Each column should only include amounts by fund)
Fund:
Fund: _FY14_ _FY15 Fund: Fund:
REVENUES:
Total
3000 Cash on Hand $
3350 Federal Grant
3352 Federal HUD Grant 30,000.00 90,000.00 120,000.00
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
TOTALS $ 30,000.00 $ 90,000.00 $ $ $ 120,000.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1301 Temp Services 37,200.00 37,200.00
1303 Meetings/Workshops 18,000.00 15,000.00 33,000.00
1343 Postage 200.00 300.00 500.00
1351 Advertising 11,800.00 37,500.00 49,300.00
T - LS $ 3.;000.00 $ 90,000.00 $
(
g ture Dept. Head)
$ $ 120,000.00
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Project Budget Worksheet HUD Fair Housing Grant FY14.xls\Page 2 (Donat or NON-constr) (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance C mittee approval required?
YES NO
If so, date approved: 46//40 i'
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 6/30/2014 submitted by the Community Development Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
224 32 5850 1346
Travel
BG21AADMh
200.00
224 32 5850 1343
Postage
BG21AADMh
200.00
224 32 5853 1523
Program Supplies
3GLED ADMN
5,000.00
224 32 5853 1390
Other Contractual
3GLED ADMF'
10,000.00
224 32 5853 1346
Travel
BGLED TRVL
5,000.00
224 32 5854 3373
Fed.Pass through
32NC4 DPA4
200,000.00
224 32 5854 1706
Housing Asst
32NC4 DPA4
200,000.00
TOTAL
This amendment is being requested because:
Balance line items
$210,200.00
TOTAL
$210,200.00
Increase in revenue because 8 houses are closing in April and May at the Hummingbird/Mockingbird site. Federal funds are available
to draw down to cover this.
Prior Committee Actions (Dates):
(Signalre"Dept. Head •esignee)
F�L�YL�C�C 7/ 1�eA, 2.1L'/L
(Signature finance Dept. Review)
I/ /
Date
Date Posted (Finance Dept.)
K:luserslshared goodies\forms\Budget Amendment Request 4-7-2014.xlsx (Apr 2003)