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Home My WebLink About04/07/20141. 2. 3. 3. FINANCE COMMITTEE April 7, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of March 24, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rebecca Johnson, Human National Fair Housing Washington, 05/04/14- $2,900.00 Rights Specialist Training Academy Week D.C. 05/10/14 Two Investigation Training Sergeant Hoelscher & Inv. Tactical Firearms Defiance, 05/18/14- $2,911.00 Girsch Instructor (3 Gun) MO 05/23/14 Course Michelle Weidner, Chief Gov't Finance Officers Minneapolis, 05/18/14- $1,360.00 Financial Officer Assn Annual Conference MN 05/21/14 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $1,800.00 Steam jet to attempt to thaw water line to fire station. Building Maintenance $14,076.68 Purchase of chairs for Mollenhoff room and City Council Chambers; tables for Mollenhoff room and furnishings. Building Maintenance $2,510.00 Spring & fall cleanup; monthly maintenance for five Sullivan Bros Convention Center. Central Garage $13,680.00 Rebuilt motor for garbage truck 007. Central Garage $6,450.00 + $1,221.00 S/H Building refurbishments to accommodate change of use (animal control). Human Rights $11,000.00 Amendment to original approved 03/10/14. To cover the cost of honorariums and rental/technical assistance at the Building Healthy Communities Symposium. (amended from $9,000.00) Leisure Services $1,800.00 NTE Equipment parts from Great American Outdoor. Leisure Services $5,490.63 Golf course supplies from Standard Golf. Leisure Services $16,370.00 Two 300 gallon golf course sprayers, 2 sprayers will be traded in. Leisure Services $4,400.00 NTE Genie AEP-40S lift. Leisure Services $1,414.00 NTE Group Barbell Set. Leisure Services $2,545.00 Two (2) rowing machines. Leisure Services $9,932.25 Trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. Leisure Services $24,564.00 Video equipment and accessories for the Cedar Valley SportsPlex (amended from $23,716.00 to allow for larger screen TV in weight cardio area.) Leisure Services $2,300.00 NTE Wall padding underneath 4 main baskets on basketball courts. Leisure Services $3,450.54 Sign and stand manufacturing for signage related to the Byrnes drainage project. Police $6,500.00 NTE Microsoft SQL Server Standard Core Additional license and software assurances. Traffic Operations $4,000.00 NTE + 18" and 12" Globes for decorative lights on 4th $100.00 S/H Street. Traffic Operations $5,668.30 Various sizes of aluminum blanks. Waste Management Srv. $2,060.00 + Belt filter press belts, two belts. $120.00 S/H Waste Management Srv. $16,897.00 + PR3300-SK Pathfmder Reel with crate 1200 ft. for $300.00 S/H camera trucks. Waste Management Srv. $4,277.00 + Repair of ConAgra #2 influent pump. $150.00 S/H BUDGET LINE ITEMS TO BE AMENDED 4. Approve project budget for the Plant Some Shade project in the total amount of $10,932.25. 5. Authorization to increase Line Item Building Improvement (1382) and decrease Line Item Hotel/Motel Reserves (3000) in the amount of $25,000.00, for additional work to be done at the Five Sullivan Bros Convention Center. 6. Authorization to increase Line Item Recreational Equipment (1567) and decrease Line Item Golf Course Improvements (3000) in the amount of $1,767.00 for additional golf course supplies. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE March 24, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of March 17, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Officer Bram Hazardous Device Huntsville, AL 05/11/14- $200.00 School 05/17/14 Officer Saunders Midwest Cycle Urbana, IL 05/20/14- $413.00 Intelligence Conference 05/22/14 Ayes: Three (Hazardous Device School) Two (Midwest Cycle Intelligence Conference). Nays: One (Schmitt - Midwest Cycle Intelligence Conference). Motion carried. Mr. Schmitt questioned if these are certification requirements. Dan Trelka, Director of Safety Services, explained that the Alabama training is to receive FBI Bomb certification and is primarily paid for by the FBI. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $4,802.00 Installation of a 3 ton mini -split including electrical for the Fire Station Training Center. Building Maintenance $24,800.00 Saw, remove & replace 2'x2' concrete around drains at E. 5th Parking ramp — 64 drains. Building Maintenance $12,839.67 2nd Phase of Landscaping at Five Sullivan Brothers Convention Center. Cultural & Arts $1,792.84 Replacement ice machine. Cultural & Arts $2,200.00 Two -door reach -in commercial refrigerator. Engineering $7,500.00 Postage for the mailing of the Spring 2014 Storm Water Education Brochure. Engineering $2,193.60 The production of the Spring 2014 Storm Water Education Brochure. Engineering $1,650.00 Appraisal review, 2112 Kimball Ave. Engineering $1,500.00 Original appraisal, 2112 Kimball Ave. Engineering $9,600.00 + $50.00 S/H 2 GPS handheld units and carrying cases Leisure Services $100.00 per unit Portable handicap accessible restrooms placed in various parks. Approximately 13 units are rented per month. Leisure Services $3,100.00 NTE Updates to web site to make it easier to navigate and find facility and program schedules. Finance Committee March 24, 2014 Page 2 Traffic Operations $15,000.00 NTE Fujikura 70S Fusion Splicer. Traffic $11,394.00 + S2 Class T Series 48" cutter/plotter and Flexisign Operations $138.00 S/H software. Traffic $1,052.00 + $81.00 25 ft. street light pole with 15 ft. arm. Operations S/H Traffic $5,000.00 NTE 250 — Telespar sign posts. Operations Traffic $1,872.00 240 ft. of 24" Sonotube. Operations Waste $3,375.94 + Replacement fiberglass Blower, Admin. Bldg. Lab Management Sry $125.00 S/H exhaust fan. Waste $6,017.81 + From the purchase of Repair of Aries PR3300 Reel, Management Sry $246.72 S/H S/N #11070281 for TV Van #141114. Waste $11,793.90 + Repair of KSB 300-380/806XNG Satellite RWW Management Sry $400.00 S/H pump. Waste $2,416.71 VFD Drive for #2 Digester Sludge Transfer Pump. Management Sry Waste $2,782.00 + From the purchase of Repair of mixer & mixer Management Sry $150.00 S/H Propeller. ConAgra Flygt 4640. Ayes: Three. Motion carried. Mr. Schmitt questioned how many bids were received for the Fire Training Center and why the low bid was not being accepted for the ice machine for the Center for the Arts. Craig Clark, Building Official, noted that four bids were received. The drains at the E. 5th Street ramp are being replaced. Kent Shankle, Culture and Arts Director, noted that the local vendor was chosen because they could provide service. Mr. Jones questioned the use need and ability to use the cutter/plotter. Sandie Greco, Traffic Superintendent, noted that this is the new trend for sign posts and they are more efficient. Staff has been trained to use the cutter/plotter. Moved by Cole, seconded by Schmitt that request to seek bids for Three (3) Replacement Pickup Trucks for the Street Department Submitted by Mark Rice, Public Works Director, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item Ridgeway Towers (1390) and decrease Line Item Claim & Contingencies (1710) in the amount of $1,500.00 to cover snow removal & lawn care maintenance, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that authorization to use existing carryover cash balance in the amount of $25,000.00 for additional Tri-County Forfeiture Expenditures, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated March 24, 2014, in the amount of $3,492,604.52, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City Clerk Use Only Finance Committee�9/ Approval Date 7// ef City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,800.00 plus est. shipping costs of $ to pay for or purchase steam jet to attempt to thaw water line to firestation. This purchase or expenditure is being made because: water line to airport firestation froze. Vendor selected for this purchase: R.C. Manufactured Housing Services ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: emergency repair needed to restore water to firestation Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subm ' ted, (Signature Dept. Head or Designee) (Project Code) $ 108,473.00 / $ 50,080.50 / gr1ature Finance Dept. Review) Date K:\shared goodies \forms RFF Frozen Water Line.xls (Mar 2010) City Clerk Use Only Finance Committee/ Approval Date /c17/1 / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 14,076.68 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of chairs for Mollenhoff room and City Council Chambers; tables for Mollenhoff room and furnishings Vendor selected for this purchase: Storey Kenworthy E Bids or written quotes were taken on this purchase, as follows: State bid with Storey Kenworthy ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation EBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-8100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ully sub}ted, (Project Code) $ '76:49co 0 $ �r1_ /S 3 ✓ (Signature Depc l-ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) ($igfiature Dept. Head or Designee) Date City Clerk Use Only Finance Committee// Approval Date T/ 7/P1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,510.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Spring & fall cleanup; monthly maintenance for Five Sullivan Bros Convention Center ($2,010.00 plus $500.00 for plantings) Vendor selected for this purchase: Matthias Landscaping Co. ❑X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 1,2 & 4- Resp fully submitted, /OIr,-170-? i 1( / 1# I ,V-C (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Matthias Landscaping.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date *hi/ , Lt. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 13,680.00 plus est. shipping costs of $ 0.00 to pay for or purchase Rebuilt motor for garbage truck007 This purchase or expenditure is being made because: Motor requires complete overhaul - less expensive to buy rebuild than individual parts Vendor selected for this purchase: Cummins Central Power ❑ Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: Limited vendor access to rebuild warranted diesel engines Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑X Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 139,064.00 $ 20,401.40 3 -3f -/yV 7Z"" t Get t� t .j2L62.ict.L K:\shared goodies\forms\Sanitation - Replacement Motor for Sanitation 007 - March 2014.xls (Mar 2010) MARK RICE From: Steve Schmitt <sschmitt@schmitthouse.com> Sent: Thursday, March 27, 2014 5:35 PM To: MARK RICE; CAROLYN COLE; DAVID JONES Cc: MICHELLE WEIDNER Subject: RE: Pre-Auth Request You have my vote! Thanks Steve From: MARK RICE [mailto:MARK.RICE@WATERLOO-IA.ORG] Sent: Thursday, March 27, 2014 9:11 AM To: CAROLYN COLE; STEVE SCHMITT; DAVID JONES Cc: MICHELLE WEIDNER Subject: Pre-Auth Request All, As there is no Finance Committee meeting until Apr 7th, I request your consideration and approval to purchase a replacement (rebuild) motor for garbage truck 007 which, after analysis and testing will require complete overhaul. The cost of this rebuild is $13,680 after core. There is only one bid for this purchase as there are limited vendors able to provide rebuild Cummins diesel engines. The vendor will be Cummins Central Power LLC, Cedar Rapids, IA. The estimate I have for parts only to repair the existing motor is $15,470. A pre-auth will be submitted for your approval at the April 7th meeting. Thank you for your consideration, Mark Rice Public Works Director City of Waterloo, IA Mark.Rice@waterloo-ia.org 319-291-4445/319-291-4267 1 MARK RICE From: Carolyn Cole <Carolyn.Cole@vgm.com> Sent: Thursday, March 27, 2014 9:19 AM To: MARK RICE Subject: RE: Pre-Auth Request You have a "yes" from me. CC Carolyn Cole Vice president -communications VGM Group, Inc. P.O. Box 2817 Waterloo, IA 50704 319-274-6509 From: MARK RICE [mailto:MARK.RICE@WATERLOO-IA.ORG] Sent: Thursday, March 27, 2014 9:11 AM To: Carolyn Cole; STEVE SCHMITT; DAVID JONES Cc: MICHELLE WEIDNER Subject: Pre-Auth Request All, As there is no Finance Committee meeting until Apr 7th, I request your consideration and approval to purchase a replacement (rebuild) motor for garbage truck 007 which, after analysis and testing will require complete overhaul. The cost of this rebuild is $13,680 after core. There is only one bid for this purchase as there are limited vendors able to provide rebuild Cummins diesel engines. The vendor will be Cummins Central Power LLC, Cedar Rapids, IA. The estimate I have for parts only to repair the existing motor is $15,470. A pre-auth will be submitted for your approval at the April 7th meeting. Thank you for your consideration, Mark Rice Public Works Director City of Waterloo, IA Mark.Rice@waterloo-ia.org 319-291-4445/319-291-4267 1 City Clerk Use Only Finance Committee Approval Date �17117 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ -14-4 S) ' plus est. shipping costs of $ 1,221.00 to pay for or purchase Building refurbishments to accommodate change of use (animal control) This purchase or expenditure is being made because: Requirement to accommodate cats in separate location Remaining balance of $567.66 to be paid from donations. Vendor selected for this purchase: Ultra Lite Original Q Bids or written quotes were taken on this purchase, as follows: Ultra Lite Original Rogue River, Oregon Direct Animal Products Boyd, Texas $6,450.00 $11,465.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax ❑ Sewer Sanitation nBonds n Federal/other grants n Other (specify) D'Alexpenditure is to be coded to the following budget line -item: 16 18-7950-2152 & 010-17-2400-1555 010 11 'aa'46C 1 iS4-- 6 04o4M7,),4 ) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is �� ✓ 4f' $ *5,984.62 & 9,000.00 57,../r $ 4,382.34'/& 2,487.01; 7 �x ✓ Respectfully submitted, &// ,./-/i � ',1.r..e l ature Dept.I- d or Designee) l( ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-April-Pre-Auth-Copy of Central Garage - Cat Condo's for Garage conversion to Animal Control.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7// T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 11,000.00 plus est. shipping costs of $ N/A to pay for or purchase the Building Healthy Communities Symposium April 11 - 12, 2014 at the Area Education Agency 267. AMENDMENT TO ORIGINAL APPROVED 3/10/14 This purchase or expenditure is being made because: to cover the cost honorariums and rental/technical assistance at the Building Healthy Communities Symposium Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: vllJ" 1 (sr mid 0slaw? Lc c.7�7U,4) /-/ ; 4-( (FY i/GC r�cC lrz r, � H71J 4-J5fl,4G / IC, eg./f; .i.JU Prior Committee Actions (Dates): y Do v / c/ •1 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer Sanitation Bonds ❑X Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 / 010-27-2510-1346 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ $12,500/3100 / and the current available balance is e'tfu sub tted, ature Dept. Head or D--ign $ $12,500/3100 1-4 Li )11/14:eiCAIL Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -A th. ization BHC 4.11-12.xls (Mar 2010) General Budget - Building Healthy Communities Symposium Honorariums Monica A. Coleman Honorarium Harold D. Trulear Honorarium Hotel Accomodations (Hampton Inn) M. Coleman (two nights) H. Trulear (two nights) Food (Hy-Vee Catering Refreshments (Friday) Breakfast (Saturday) Lunch (Saturday) $3,500.00 $7,000.00 $200.00 $200.00 $300.00 $1,200.00 $1,200.00 Rental, Technical Assistance (AEA 267) $500.00 $14,100.00 City Clerk Use Only Finance Committee t/ �,�/ Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ a-24004)0 gait) plus est. shipping costs of $ N/A to pay for or purchase the Building Healthy Communities Symposium April 11 - 12, 2014 at the Area Education Agency 267. This purchase or expenditure is being made because: to cover the cost honorariums, and rental/technical assistance at the Building Healthy Communities symposium. Vendor selected for this purchase: Hy-Vee/Harnplon hi n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: ppaste y ecommitteefor tlo Jfr', /e/)IA fJ Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund Road Use Tax n Sewer Ei Sanitation nBonds QX Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 / 010-27-2510-1346 (Fund - Department - Activity - Account Number) (Project Code) 1 h is 'Ls 4 h-e Out) Eva,0- ' /a..57:6 in which the budgeted amount is $-$97®&/ $127,500. 3i��' and the current available balance is $ f OO/$8669,84 310 p Rl'p Ily sub ature Dept. Head or De .gnee) '5-.72-ot c Date (Si a..< / }/ f A'//1 n6ture Finance Dept. Review) Date K:lshared goodies\forms\Expenditur: Pre • uthorization BHC 4.11-12.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date `1/7H City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 1,800 plus est. shipping costs of $ to pay for or purchase Equipment parts from Great American Outdoor. This purchase or expenditure is being made because: parts needed to properly maintain golf turf equipment. Vendor selected for this purchase: Great American Outdoor Rock Island IL ❑X Bids or written quotes were taken on this purchase, as follows: R&R Products (Arizona), Waterloo Imp (Waterloo), and Great American (Rock Island) each provided a price per part. Parts are being ordered from the lowest bidder per part. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ubmitted, L c2-74f 7' f $ 22139 after amendment $-928-i39 537o3 r't LLW4 Li)ZG/L ure lep He jr Iesignee) Date (51`gn�ature Finance Dept. Review) Date K:\shared goodies\forms\Winter parts order preauth Great American (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,490.63 plus est. shipping costs of Golf course supplies from Standard Golf. $ NA to pay for or puchase This purchase or expenditure is being made because: To replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Standard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1567 $3724.17 010-37-4125-1567 $1766.46 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respecter submitted, ,r nature Dept, ead or signee) users\shared goodies\forms\Standard Golf Preauth(Oct 2004) _` S.` 7 02 (Project Code) 4592.00/ 1766.46 3724.17 1766.46 `. Date (Signature Finance Dept. Review) Date City Clerk Use Only Finance Committee,L Approval Date T 711A City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 16,370.00 plus est. shipping costs of $ to pay for or purchase Two 300 gallon golf course sprayers. 2 sprayers will be traded in. This purchase or expenditure is being made because: To replace late 1970's model sprayers. Sprayers are used to maintain turf at the golf courses. Vendor selected for this purchase: P&K Midwest Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: P&K Midwest, Waterloo $16,370.00 Van Wall, Urbandale, IA $20,480.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4120 2113 $7689.51 413-37-4120 2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RcpPrtft ILy submitted, nature Dept. H (Project Code) $ 167,000 100,000 $ 7,689.51 100,000 Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date '7 /� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $4,400.00 plus est. shipping costs of $ na to pay for or purchase Genie AEP-40S lift. This purchase or expenditure is being made because: it will help clean glass, change lights and general cleaning of the facility. Vendor selected for this purchase: Altorfer Rents (Cedar Falls, IA) Bids or written quotes were taken on this purchase, as follows: EBids or quotes were not taken on this purchase because: we found a very good condition used unit in the area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respec fully submitted,;' $ 1,984,192.00/- $ z y842-9aU a.62, 06) 3% (Signature Depj lead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms'AWP Lift Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee /(� `� Approval Date `7-4 If City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $1,414.00 plus est. shipping costs of $ na to pay for or purchase Group Barbell Set. This purchase or expenditure is being made because: we have had a high demand for weights in group classes and the ability to move them. Vendor selected for this purchase: Gtech Fitness (Montgomery, TX) ❑X Bids or written quotes were taken on this purchase, as follows: Gtech Fitness (Montgomery, TX) $1,414.00 Gopher (Owetonna, MN) $1,749.00 Perform Better (Cranston, RI) $1,595.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respctfull submitted $ 1,984,192.00 $ 210,01.2A0 A6 7, ./ 9 7 ‘,%c-cG%A.c2. ignature Deg . - -ad or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Group Barbell Set Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date ¥7 -( t� / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $2,545.00 plus est. shipping costs of Two (2) rowing machines. $ na to pay for or purchase This purchase or expenditure is being made because: we have had a higher demand for this piece of equipment. Vendor selected for this purchase: Push Pedal Pull (Cedar Rapids,IA) ❑ Bids or written quotes were taken on this purchase, as follows: Push Pedal Pull (Cedar Rapids, IA) $2,545.00 Gopher (Owetonna, MN) $3,348.98 Hayneedle (Omaha, NE) $3,53.96 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, t'(Sature d or Designee) Date (Signature Finance Dept. Review) Date $ 1,984,192.00 'V $ 210,042.00 K:\shared goodies\forms\Rowing Machine Pre-Auth (Mar 2010) City of Waterloo G ,'4 ` `f-7/e/ Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 9,932.25 plus est. shipping costs of Leisure Services Department to expend $ to pay for or puchase trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. This purchase or expenditure is being made because: The tree distribution project that offers trees to MidAmerican Energy customers at $30 per tree. Iowa DNR will reimburse the City for the remaining expense of the trees. Bid decision was made by Iowa DNR. n Bids or written quotes were taken on this purchase, as follows: Trees will be purchased from vendors as selected by Iowa DNR. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants �X Other (specify) DNR - MidAm customers This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 37RST-PS13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,932.25 and the current available balance is Respectfully submitted, ad or Designee) $-933,225. 2/2 (»hti),S'Glh ate (Signature Finance Dept. Review) Date users\shared goodies\forms\Pre Auth PS13 spring 2014(Oct 2004) City Clerk Use Only Finance Committee Approval Date T- 74 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,564.00 plus est. shipping costs of $ Video equipment and accessoriesa for the Cedar Valley SportsPlex. to pay for or purchase AMENDED from $23,716 to allow for larger screen tv in weight cardio area. This purchase or expenditure is being made because: various video eqiupment is called out as part of the FF&E of the Cedar Valley Sports Plex project. This includes projectors, televisions, message boards, etc. Vendor selected for this purchase: Maximum Sight & Sound Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: Maximum Sight & Sound (Waterloo IA) $24,564.00 DB Acoustics (Marios IA) $26,589.78 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): finance approved 10-7-13 at $23,716 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is submitted, $ 1,984,192.00 $ 212,583.00 Signature Dept. H- :. Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date `'r�7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $2,300 plus est. shipping costs of $ na to pay for or purchase wall padding underneath 4 main baskets on basketball courts This purchase or expenditure is being made because: users could run into the walls while playing basketball, need to be able to protect them. Vendor selected for this purchase: Iowa Direct Equipment & Appraisal, L.C. (Cedar Falis, IA) n Bids or written quotes were taken on this purchase, as follows: Iowa Direct Equipment & Appraisal, L.C. (Cedar Falis) $2,300 Jaypro Sports (Waterford, CT) $3,344.75 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, .377 ( ignature D j.ir'ead or Designee) Date 37SPLX.GIFT (Project Code) $ 1,984,192.00 ', $ 210,792.00 (Signature Finance Dept. Review) am Date K:\shared goodies\forms\Wall Padding Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee'i / !� Approval Date -7� f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 3,450.54 plus est. shipping costs of $ Department to expend to pay for or purchase Sign and stand manufacturing for signage related to the Byrnes drainage project. This purchase or expenditure is being made because: recognition signage is required by the gaming commission. Vendor selected for this purchase: Nagle Signs Waterloo n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Nagle is the only Waterloo vendor that can do this work. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Bonds nFederal/other grants n Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: V-2-37-4120 2174 37GLF BDRN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Ressubmitted $ 435,000.00 qv, ?0 0 $ 64; :60" (,a sc. (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ NTE $6500 plus est. shipping costs of $ 0.00 to pay for or purchase Microsoft SQL Server Standard Core Addition license and software assurances. This purchase or expenditure is being made because: This software purchase is required as the database for the EDMS for document storage. Vendor selected for this purchase: Insight Public Sector ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: This is purchased through the State of Iowa bidding process under State Bid contract 4276-12 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf Ily submi (Signature Dept. Head or Designee) 3 27-� Date (Project Code) $ /60, 0/ 0 i $ 56, 97‘24%`i )2 /Z,ft1 (A ),IA.O�-�,:'� (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE 4,000.00 plus est. shipping costs of $ 100.00 to pay for or purchase 18" and 12" Globes for decorative lights on 4th St. This purchase or expenditure is being made because: Replace globes damaged - weather related. Vendor selected for this purchase: Decralite n Bids or written quotes were taken on this purchase, as follows: Decralite, Inc. Owen Sound, Ontario Canada NTE $4,000.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7105-2129 & 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 18,C09 & 70,000.00 $ 1,135 & 33,195.24 Respectfully submitted, 14i1n1i'_- f41/ 3 . /y Date (Si nature Finance Dept. Review)Date (Signature Dept. He d or Designee) ( g p K:\shared goodies \forms12014-March-Expenditure Pre -Authorization - TO -Globes for 4th St. Lights-Decralite.xls (Mar 2010) City Clerk Use Only Finance Committee L Approval Date 7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,668.30 plus est. shipping costs of $ to pay for or purchase Various sizes of aluminum blanks This purchase or expenditure is being made because: Fabrication of signs. Vendor selected for this purchase: Hall Signs ❑X Bids or written quotes were taken on this purchase, as follows: Hall Signs Newman Signs Iowa Prison Industries Bloomington, IN Jamestown, ND Anamosa, IA $5,668.30 $5,858.75 $6,110.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer n Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 1t (SI nature Dept. H:ad or Designee) (Project Code) $ 15,000.00 $ 7,791.58 i ate (Signbture Finance Dept. Review) Date K:\shared goodies\forms\2014-April-Expenditure Pre -Authorization - Sign blanks - Hall Signs.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4"-7—il7L City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,060.00 plus ext. shipping cost of $ 120.00 to pay for or purchase Belt Filter Press belts. two belts This purchase or expenditure is being made because: Belt wear. only get around one year of belt life. Vendor selected for this purchase: National Filter Media �X Bids or written quotes were taken on this purchase, as follows National Filter Media, two belts, Total cost including freight $2180.00. Industrial Fabrics Co., two belts, Total cost including freight $3,251.00 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: lilRoad Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) -,f in which budgeted amount is $ 25070007N3�cc•' and the current available balance is $ 9`V2 Respectfully submitted, `T 00/V 2Ikc`LC.e&.- !CC{-/ c 2.. /'otcy (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date NATIONAL FILTER MEDIA / FILTER BELTS DIVISION 12 Winada Drive, Winthrop, ME 04364 Tel: 207-377-2626 Fax: 207-377-2629 800-321-5223 QUOTATION revised 4/1/14 Quote # W14-098RRG Waterloo Waste Management 3505 Easton Ave Waterloo, IA 50702 Attn: Brian Rath Email: brian.ratha,waterloo-ia.org DATE April 1, 2014 REFERENCES Rick Gallo PRICES, FOB Winthrop, ME TERMS NET 30 DAYS DELIVERY 2-3 Weeks DESCRIPTION The Waste Water Division of Filter Belts is pleased to offer the following: Replacement Komline press belts with sealed edges, urethane reinforced stainless steel clipper closures (8 clips/inch) and one extra stainless steel pin wire per belt. Size: 24/8X HD Upper 82" x 49' 5" $ 1013.00 Lower 82" x 51' 7" $ 1047.00 Shipping cost to Waterloo = $ 120.00 for both belts We care about your business and want to do all we can to help keep it operating at its most optimal level of performance. If you have any questions, please do not hesitate to contact us at 800-321-5223 or via email: r_gallo@ofm-filter.com RRG/If Product Manager CI EAR DuroLex' Po wn r c r r np B QUOTATION SQ_014041 To: Brian Rath Waterloo WWTP 3505 Easton Avenue WATERLOO, IA 50702 Dear Brian: Fax: 319-291-4523 Phone: 319-291-4553 Date: 3/31/2014 Thank you for your inquiry and the opportunity to quote the following products: ITEM P/N SEAM/EDGE SIZE QTY UNIT$ TOTAL 6093 82" x 49' 5" 2.32/41/HS 2.083x15.062 1 $1,591.000 $1,591.00 6093 82" x 51' 7" 2.32/41/HS 2.083x15.723 1 $1,660.000 $1,660.00 Subtotal Tax Total $3,251.00 Lead Time: Estimate 3 weeks from receipt of order Delivery lead time is base on receipt of immediate order. Freight: F.O.B. Shipping Point; Freight PREPAID Terms: Net 30 days This quotation, in US dollars, supersedes all other quotes for the above styles, is valid for 30 days and is covered under our standard terms and conditions. We shall be pleased to provide you with any further information you may require and look forward to serving you. Your business is appreciated and your order will receive careful and prompt attention. Sincerely, Barbara Skuzinski 763-531-8505 Email: bskuzinskiPifcfabrics.com cc: 7160 Northland Circle I r MinoMN 55428 Phhone:ne: 763-535-3220 Fax: 763-535-6040 www.ifcfabrics.com CLEAR j EDGE" Duro l)nwnfnr,nq flnlf i Conditions of Sale 1. SELLER MAKES NO WARRANTY OF ANY KIND, EXPRESSED OR IMPLIED, EXCEPT THAT THE GOODS SOLD HEREUNDER SHALL BE OF MERCHANTABLE QUALITY. 2. BUYER ASSUMES ALL RISK AND LIABILITY FOR RESULTS OBTAINED BY THE USE OF THE GOODS SOLD HEREUNDER. BUYERS SOLE REMEDY HEREUNDER SHALL BE A RETURN OF ALL MONEYS PAID ON ACCOUNT OR A REPLACEMENT OF THE GOODS, AT THE OPTION OF SELLER. FAILURE OF BUYER TO GIVE NOTICE OF A CLAIM WITHIN THIRTY (30) DAYS FROM THE DATE OF DELIVERY, OR THE DATE FIXED FOR DELIVERY, AS THE CASE MAY BE, SHALL CONSTITUTE A WAIVER BY BUYER OF ALL CLAIMS IN RESPECT OF SUCH GOODS. NO CLAIM SHALL BE ALLOWED AFTER THE GOODS HAVE BEEN PROCESSED IN ANY MANNER. 3. The buyer shall reimburse the Seller for all taxes, excises or other charges which the Seller may be required to pay to any Government (Federal, State, or Local) upon the sale, production or transportation of the commodities sold hereunder. 4. In the event Buyer fails to fulfill the terms of payment or in case Seller shall have any doubt at any time as to Buyers financial responsibility, Seller may decline to make further deliveries except upon receipt of cash or satisfactory security. All goods sold hereunder shall be subject to a security interest in the Seller for payment of the purchase price thereof by Buyer, and Seller shall have rights therein as are provided by the Uniform Commercial Code and other applicable laws. 5 Unless otherwise provided on the face hereof, prices specified may be adjusted by Seller to reflect increased costs or selling prices and terms in effect at the time of shipment by Seller. 6. No liability as set forth in Section 2 hereof shall result from delay in performance or nonperformance, caused by circumstances beyond the control of the Seller, including, but not limited to, act of God, fire, flood, war, Government action, accident, labor trouble or shortage, inability to obtain material, equipment or transportation. Except to the extent otherwise agreed to in writing between Seller and Buyer, quantities so affected may be eliminated from the order without liability, but the order shall remain otherwise unaffected. 7. It is further understood and agreed between Buyer and Seller that if this contract covers material that must necessarily be manufactured especially for Buyer and such manufacture is suspended or terminated for any reason, Buyer will take delivery of and make payment for such material as has been completed and such as is in process on the date notice of the operation of the contingency is received by Seller; provided that if Buyer, for any reason, cannot accept delivery of such material at Seller's option, Buyer will make payment therefore as though delivery had been made and Seller will store such material for Buyer's account and at Buyer's expense. 8. At shipments are to be made F.O.B., place of shipments, at which time and place the risk of loss shall pass to the Buyer. 9. This Agreement is not assignable or transferable by Buyer in whole or in part, except with the written consent of Seller. 10.This Agreement constitutes the entire contract of sale and purchase of the goods named herein. Seller expressly conditions any agreement on the acceptance by Buyer of the terms and conditions hereof without any additions or modifications. No modification hereof or addition hereto shall be of any force or effect unless in writing and signed by the party claimed to be bound thereby. Acceptance of any goods or other acts by Buyer which indicate an intention to proceed with performance shall be deemed to be an express acceptance of all terms and conditions hereof without modification or addition. 11.The Agreement shall be construed in accordance with the laws of the State of Minnesota. 7160 Northland Circle I r MiPhMN 55428 Phone: one:763-535-3220 Fax: 763-535-6040 www.ifcfabrics.com City Clerk Use Only Finance Committee Approval Date 4-7-4 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 16.897.00 plus ext. shipping cost of $ 300.00 to pay for or purchase PR3300-SK Pathfinder Reel with crate 1200 ft. for camera trucks. This purchase or expenditure is being made because: Need back-up reel for brake downs to continue to do CCTV inspection of pipes. Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment Co. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa Solid Waste Equipment Co. Inc. is rep. for CCTV inspection equipment. Total cost including freight $17,197.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [] General Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: []Federal/other grants: []Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 260,000Z0 and the current available balance is $ 34.139.90 Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Mid -Iowa Solid Waste Equipment Co.,lnc. 5105 NW Beaver Drive Johnston, Iowa 50131 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 Quote To: Ship To: City of Waterloo Iowa Mark Brandes 3505 Eastern Ave. Waterloo Iowa 50702 Same QUOTE Quote # Date Sales Rep. DJCQ1344 02/17/14 Dan Quote Good for 30 days We are pleased to propose the following Qty 'i' Description 1 PR3300-SK Pathfinder Reel with Crate 1200 ft Above quoted prices do not include State or Local Taxes. If applicable. "At Your Disposal", Dan Connell Unit Price $16,897.00 SubTotal Sales Tax Shipping Total Ext. Price $16,897.00 $16,897.00 $0.00 $300.00 $17,197.00 City Clerk Use Only Finance Committee t� Approval Date Li- -7 - City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,277.00 plus ext. shipping cost of $ 150.00 to pay for or purchase Repair of ConAgra #2 Influent pump. This purchase or expenditure is being made because: Found motor completely full of gray thick liquid. Vendor selected for this purchase: Quality Pump & Control nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. for this pump. Total cost including freight $4,427.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: nRoad Use Tax: ESewer: Sanitation: []Bonds: []Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 2250 700 A3' -SUO and the current available balance is $ 34.139.90 /a, [-/ 6' Respectfully submitted, 7": L{ f `Zf 2 ("( (<11,e c k kw )_ 4-.2-204 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date quality Pump & Control 840 15th Street S.W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 uotati o ! Date Quota it 3/21/2014 P.O. No. 193 Project Item Description Part Part Part Shop Labor Freight Repair Conagra pump found motor completely full of gray thick liquid Rebuild kit with scats, bearings, and o-rings Motor rewind FLS sensor Freight Qty 1 1 10 Cost 2,240.00 886.00 251.00 90.00 150.00 Subtotal 2 .5114( •.t ft, .e C�n�cjro. Sales Tax (5.0%) Iota' 1..240.00 886.00 25!.00 900.00 150.00 PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee '7 Approval Date Project Name (from page one) IA DNR - MidAmerican Energy Plant Some Shade #13 Department No. project will be budgeted under 37 Leisure ServicE Activity No. project will be budgeted under 010 37 4105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds Project No. Subproject No. To be assigned by the Finance Dept. 33/err 93 (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: 4,632.25 3712 Sale of Trees 6,300.00 EXPENDITURES: Total 4,632.25 6,300.00 TOTALS $ 10,932.25 $ $ $ - $ 10,932.25 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1536 Trees 1541 Cleaning Supplies 1,000.00 9,932.25 0.00 TOTAL $ 10,932.25 $ Date $ 1,000.00 9,932.25 $ $ 10,932.25 rSignature Finance Dept. Review) Date K:\shared goodies\forms\PSS Project Budget Workshee\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IA DNR - MidAmerican Energy Plant Some Shade #13 City Contract No. Project Manager Project Budget Total Todd Derifield $ ! o; g3).:9S 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes No Grant Name X C. City Match Source of Funding D. Other Entities Yes Name No Sale t -trees -Atid4m ChelytJ 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the�e/ Finance Dept. Project No. 3 1.4-f� Subproject No. Psi % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None Yes No ❑ ❑X ❑ ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑ This project is with the Iowa DNR and Mid -American Energy. Trees are offered for sale at $30.00 to customers of Mid -American Energy. IA DNR reimburses the City for the expense of the trees, plus an administrative fee. This will be the 13th time the City has participated in the Plant Some Shade project. Distribution date is May 1, 2014 Page 2 must be attached and signed. K:\shared goodies\forms\PSS Project Budget Workshee\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES V NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Building Maintenance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010-22-6860-3000 Cash.Acet-- 25,000.00 010-22-6860-138215Idc�,+mP(t! 25,000.00 LFo- i L.//4/of , �c�,J''. Ii w (i✓G t,.,i i/;Pr`,.( at/Zd.i. TOTAL $25,000.00 This amendment is being requested because: i�'✓f'Y c:G"YLL`L iC ::-. C'? .�.1--1� k'ri. GL-rfc :.Cc. c -Y(f-: 1— 2.1-L, -fa 0 v TOTAL $25,000.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form - 5 Sull Bros 3-26-14.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES ✓ NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount / 010 37 4125 3000 1,767.00 010 37 4125 1567 REC EQUIP 1,767.00 GOLF SET ASIDE TOTAL This amendment is being requested because: $1,767.00 TOTAL $1,767.00 to budget funds for golf course supplies Prior Committee Actions (Dates): (Signs ut fD . Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form (Apr 2003)