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03/10/2014
1. 2. 3. 4. 5. 6. FINANCE COMMITTEE March 10, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of March 3, 2014. NEW BUSINESS Travel Requests Name & Title of. f Class/Meeting Destination Date(s) Amount not to Exceed Mark Boesen, Manager of IAHO Spring Waterloo, IA 04/02/14- $900.00 Rehabilitation Services, Matt Conference 04/04/14 Chesmore & Jon Martin, Rehabilitation Specialists Certification & Recertification Craig Denner, Facilities Aquatic CEU Cedar Rapids, 05/05/14- $270.00 Specialist, Katy Moeller, Workshop IA 05/05/14 Aquatic & Member Services Specialist Mike Wilson, Airport Iowa Aviation West Des 04/22/14- $259.00 Director Conference Moines, IA 04/23/14 Dr. Harold Trulear, Director Building Healthy Waterloo, IA 04/10/14- $200.00 of the Healing Communities Communities 04/12/14 Prison Ministry & Prisoner Symposium Reentry Project of the Philadelphia Leadership Foundation Dr. Monica A. Coleman, Building Healthy Waterloo, IA 04/10/14- $200.00 Associate Professor of Communities 04/12/14 Constructive Theology & Symposium African American Religions Hy-Vee Catering Building Healthy Waterloo, IA 04/11/14- $2,700.00 Communities 04/12/14 Symposium e 7 Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Building Maintenance $1,000.00 Fire Alarm Plan Review — Fairfield Inn & Suites. Building Maintenance $1,930.00 Purchase of (2) laminate banquet tables for Five Sullivan Brothers Convention Center. Central Garage $4,659.34 Pack Panel — Garbage Truck 710. Central Garage $2,774.41 + $500.00 S/H Under body supports — Fire Engine 304. Cultural & Arts $2,700.00 Lithographic print by Grant Wood for permanent collection display at Waterloo Center for the Arts. Engineering $38.62 Refreshments for Stormwater public outreach workshop. Human Rights $9,000.00 To cover expenses for The Building Healthy Communities Symposium April 11-12, 2014 at the Area Education Agency 267. Leisure Services $7,500.00 NTE Emergency replacement of Young Arena HVAC heating unit for Black Hawks locker room area. Leisure Services $1,974.00 NTE Projector for the Multi -Purpose Room at the SportsPlex. Police $2,900.00 Five EoTech XPS2-0 MOA with five Troy folding rear sights. Police $5,375.00 Five LMT Defender M4 patrol rifles with 16" inch barrel. Police $2,500.00 2014 Police Officer Cop Cards. WMS $25,784.50 + $800.00 S/H New Impeller & Wear rings for a KRT Easton Raw Wastewater Pump. WMS $24,420.00 Vogelsang VX 136-140OD rotary Lobe Pump, Primary Sludge Pump #2. BUDGET LINE ITEMS TO BE AMENDED 8. Approve the budget amendment requested by the Police Department to use discretionary hotel/motel funds in the amount of $25,000 to fund police overtime used for community events. 9. Approve the project budget for the LaPorte Road/San Marnan Traffic Safety Improvements project, funded with a Traffic Safety Grant in the amount of $56,800 and city bond funds of $5,000. 10. Approve the project budget for the Downing/Ansborough Traffic Safety Improvements project, funded with a Traffic Safety Grant in the amount of $47,000 and city bond funds of $4,000. 11. Approve the project budget for the Ridgeway/W. 11`h Street Pedestrian Safety Improvements project, funded with a Traffic Safety Grant in the amount of $38,000. 12. Approve the project budget for the Radio Broadcast Traffic Safety Awareness Campaign, funded with a Traffic Safety Grant in the amount of $15,000. 13. Approve the budget amendment to increase the project budget for Youth Pavilion Tours Bus Transportation, funded with a donation from the McElroy Trust in the amount of $12,600. 14. Approve the budget amendment for the portion ofhe.new EEOC contract budgeted to be spent in the current fiscal year in the amount 15. Approve the budget amendment to increase the project budget for the Young Arena Improvements for a rebate received from MidAmerican Energy in the amount of $7,806 to be used for HVAC repair. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director 1. 2. 3. 4. FINANCE COMMITTEE March 3, 2014 5:10 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of February 24, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Steve Grimm, Rental IAHO Spring Waterloo, IA 04/02/14- 300.00 Housing Inspector Conference Certification 04/04/14 & & Recertification Paul Huting, Leisure Iowa Park & Recreation Cedar Rapids, 04/07/14- 461.00 Services Director Assoc. Conference IA 04/09/14 Phillip Schuppert, Storm CPESC Certification Davenport, IA 04/28/14- 325.00 Water specialist Review Course 04/29/14 Phillip Schuppert, Storm CPESC Certification Davenport, IA 04/30/14- 275.00 Water specialist Exam 05/01/14 Ayes: Three. Motion carried. 5. Moved by Schmitt, seconded by Jones that refund request from Dharam Patel, 4719 Luxley Drive, for garbage refund in the amount of $126.00, be approved. Ayes: Three. Motion carried. 6. Moved by Jones, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Engineering $1,362.89 Additional materials needed during repairs of the 11th Street bridge expansion joint in January 2014. Leisure Services $4,945.00 A walk behind scrubber for the Cedar Valley SportsPlex. Amended preapproval original submitted at $4,495.00. Leisure Services $46,532.65 Chemicals and Fertilizers for turf management at municipal golf courses. Leisure Services $1,330.00 Materials and labor to insulate rooms in the office at 1101 Campbell Ave. Police $5,100.00 Two LMT LM8MWS .308 semi -auto rifles with stainless steel barrel. Police $31,158.00 + Six L3 Mobile Vision, Inc. flashback 3 digital video systems with back seat infrared camera and cable kit. Police $3,800.00 Two MPH Industries Bee III Ka -Band Dual Antenna Radar unites with accessories. Police $18,100.00 Six Panasonic Toughbook laptop computers for police patrol cars. Finance Committee March 3, 2014 Page 2 WMS $6,017.81 + 200.00 Repair of Aries PR3300 Reel, S/N 11070281 for TV Van #141114. WMS $5,558.00 + 150.00 Repair of 4" Hydramatic pump for Hackett or Garden S/H lift station. WMS $2,682.00 Diaphragm Metering pump Model #DC2C2AP to pump sodium hypochlorite. Ayes: Three. Motion carried. Mr. Lind questioned the cost of the rifles. Director Dan Trelka explained that these rifles will increase accuracy. Moved by Cole, seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice Report, dated March 3, 2014, in the amount of $609,571.10, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:12 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,000.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee • Approval Date 3// 6' //4f This purchase or expenditure is being made because: Fire Alarm Plan Review - Fairfield Inn & Suites Vendor selected for this purchase: Lund Protection Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund 0 Road Use Tax 0 Sewer 0 Sanitation Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ ACC' 0 and the current available balance is ubmitted, 5 ignature Dept. Head or Designee) $ a7/.c.Cic4Lt- (r/-u� y[� L (o 'li/ Date (Signe Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization. xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,930.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date /%G/i /[� This purchase or expenditure is being made because: Purchase of (2) laninate banquet tables for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Black Hawk Rental 0 Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax 0 Sewer ❑ Sanitation 0 Bonds n Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re,ectfully suit miffed, ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslfomis\Pre-Auth - Library Security Camera System.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 71 / L /J 4/ The Finance Committee of the City Council purchase or expenditure submitted by the $ 4,659.34 plus est. shipping costs of Pack Panel - Garbage Truck 710 is hereby requested to authorize the following Central Garage Department to expend $ 0.00 to pay for or purchase This purchase or expenditure is being made because: Panel worn out. Non -repairable Vendor selected for this purchase: Wayne Engineering n Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund D Road Use Tax El Sewer Li Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget Tine -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is Respectfully submitted, $ 15,304.76- /a,, ;0L K:\shared goodies Worms \Central Garage - Sanitation Truck 710 Pack Panel (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,774.41 plus est. shipping costs of $ 500.00 to pay for or purchase Under body supports - Fire Engine 304 City Clerk Use Only Finance Committee Approval Date ?// i./, / This purchase or expenditure is being made because: Under mount supports cracked & corroded Vendor selected for this purchase: Global Emergency Products El Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: Limited vendor availability Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 66,000.00 ✓ $ 25,54-6.65 Qq,36.- K:\shared goodies Worms \Central Garage - Fire Engine 304 Under body Mounts (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/fit: e/ / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2,700.00 plus est. shipping costs of $ N/A to pay for or purchase lithographic print by Grant Wood for permanent collection display at Waterloo Center for the Arts This purchase or expenditure is being made because: The center presents an ongoing display of Wood's work which draws many visitors and reflects local cultural heritage. Purchase will further initiative to complete this collection. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: Kiechel Fine Art: $2,700 William P Carl Fine Prints: $5,500 Abigain Furey Fine Prints & Drawings: $6,000 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El E General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federa/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1331 New Accquisitions 26-STG-OSTG (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2,700.00 and the current available .: ance is $ 2,700.00�' (Signature Dept. Head or D signee) et/ L,)1I )i7,,) /! Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) Wood, Grant - Artist Works - Kiechel Fine Art Page 1 of 3 Artist List CURRY HOME ARTISTS SEARCH CONTACT ABOUT SHOPPING CART SALE RENT KFA BENTON EXHIBITIONS CATALOGUES PRINTS GICLEES APPRAISALS Prints 1 Other 1 Paintings i Drawings i All Wood, Grant , Available Work 10 works http://kiechelart.com/artistdetail.php?artistlD=55295&artist=Wood, Grant 3/4/2014 . Wood, Grant - Artist Works - Kiechel Fine Art Page 2 of 3 Approaching Storm December Afternoon Fertility GrantWood 'Wig" trunk with metal objects Landscape with a River and Hills March Seed Time and Harvest 4 tx Shrine Quartet The Pulse December Aftemoon, 1940 Lithograph 8.87 x 11.75 inches $3,000.00 BUY NOWI click image to enlarge C� 1 1 � ��o f21-d0. http://kiechelart.com/artistdetail.php?artistID=55295&artist=Wood, Grant 3/4/2014 December Afternoon - GRANT WOOD - william p. carl - fine prints Page 1 of 1 william p carl ❖ fine prints search inventory: Home About Us Fine Prints Recent Acquisitions Artist Spotlight Complete Artist Catalog How to Purchase December Afternoon GRANT WOOD American, (1891-1942) Lithograph, 1940, Cole 16, edition 250. 9 x 11 7/8 in. Signed in pencil, lower right. This is a fine impression with full margins. The condition is also fine other than remnants of the original AAA hinges at the top corners of the sheet, recto. This is a stellar example of Wood's work in lithography. $5,500 Reouest Ordering Information Back William P. Carl Fine Prints P.O. Box 14688, Durham, NC 27709 TEL: 919-294-8228 - CELL: (413) 221-2383 E-mail: WPCARL(n.aol.com contact us 4 selling a print? v upcoming shows At Contents Copyright © 2014 William P. Carl Fine Prints http://www.williampcarlfineprints.com/imgview.php?piece=1079_December Afternoon 3/4/2014 Welcome to Abigail Furey Fine Prints and Drawings Page 1 of 2 f-rr). l`rtr f� ,l- P'rr7(7c Lew inventory Exhibition Artists Search About Us Home Inventory 6 to 7 of 7 Grant Wood, (1891-1942) December Afternoon Lithograph, 1941, edition of 250, published by Associated American Artists, signed in pencil. Full sheet with deckled edges. 9 x 11 7/8 inches. To purchase this item call (617) 782-1382 or email abigailfurevCa.aol.com. Cole 16 US$6000.00 Click the picture to see larger size image Click the picture to see larger size image Grant Wood, (1891-1942) Sultry Night Lithograph, 1939, edition of 100, published by Associated American Artists, signed in pencil. Sultry Night is the rarest of Wood's prints. At the time of publication (1939) the Post Office deemed the piece pornography which made it illegal to mail. Since Associated American Artists was a print publisher that relied on mail order sales for the bulk of it's business, this made the print very difficult to sell. The piece ended up being printed as Wood's smallest edition (only 100) and could only be sold on location at their NY Gallery. At the time of Wood's death, many of the prints in this edition remained unsigned. This print is extremely rare, and even more difficult to locate signed. Full sheet with deckled edges. 9 1/16 x 11 5/8 inches. To purchase this item call (617) 782-1382 or email abiciailfureyeaol.com. Cole 6 < Prey 5 http://www.abbyfurey.com/inventory.lasso?-SkipRecords=5&Artist=Grant%20 Wood&actin... 3/4/2014 Welcome to Abigail Furey Fine Prints and Drawings Page 2 of 2 Abigail Furey Fine Prints and Drawings, LLC. PO Box 35645 Tel: 617-782-1382 Brighton, MA 02135 Fax: 617-787-6469 abioailfurev@aol.com Tuesday, 03/04/2014 time snvclurt and desiga (2000 - 2014 /'each/'healher,c x All Righl.c Reserved/. ,{ll dnmeni ('opyrighi 2001 - 2014 .lhignil Izirer 1-'ine Prink and Urau inge, 11(`, a All Righl. Reverved. http: //www. abbyfurey. c om/inventory.lasso?-S kipRecords=5 &Artist=Grant%20 W nod&actin... 3/4/2014 City Clerk Use Only Finance Committee,/`c/y Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 38.62 plus est. shipping costs of $ 0.00 Refreshments for stormwater public outreach workshop. to pay for or purchase This purchase or expenditure is being made because: The city's storm sewer system permit requires the city to conduct public outreach activities. Vendor selected for this purchase: Hy Vee pi Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: low cost item Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax ❑ Sewer ri Sanitation Federal/other grants ri Other (specify) Stormwater This expenditure is to be coded to the following budget line -item: 5-21—c2-r7`$30-1 3s (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 000. 00 and the current available balance is $ / y0O , rn Respectfully submitted, �yf (mature ept. Head or Designee) ,ZzLibuL (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xlsx (Mar 2010) 7 7 : 3.35 nq!oe EMPLOYEE OWNED A3 College Square Mall Cedar Falls IA 50613 Email Comments to: .isesker@hy-vee,com Bakery CHOC CHIP COOKIES W/ ENGLISH TOFFEE COOKI Grocery HYV COMBO HVY DUTY 2 @ 1.79 3.99 F 3,99 F 3.58 T Produce CRYSTAL BOWL FRUIT 25.06 T F Tax Rate Tax 1...7% Total Tax: Taxable Amount 28.64 Tax Amount 2.00 $2,00 Debit $38..62 [S] XXXX XXXX XXXX 7677 Auth# 780161 Ref# 5680739035 BALANCE DUE 38.62 CHANGE $0.00 Total number of items sold = 5 Cashier:0248 Name:Emil9 H. Store:1052 POS:010 Transaction:0173 Feb 27 2011 05:47 PM Thank you for shopping at your Cedar Falls H9-Vee cif City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee��/ Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $-1-2490-90 gale) plus est. shipping costs of $ N/A to pay for or purchase the Building Healthy Communities Symposium April 11 - 12, 2014 at the Area Education Agency 267. This purchase or expenditure is being made because: to cover the cost honorariums, and rental/technical assistance at the Building Healthy Communities symposium. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: as siectea oy the committee for ations. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds QX Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 / 010-27-2510-1346 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) /?SLY% $ -$0.0& I $494 Ay) $ a' i:'w/$6669,84 61 u 0 S? 2.°t yya :if!! / EMI ' 3 5 Si. ature Dept. Head or De gnee) Date (Si nature Finance Dept. Review) Date K:\shared goodies \forms\Expenditu Pre uthorization BHC 4.11-12.xls (Mar 2010) Workshop #1 with Dr. Coleman Power and control are central to the issue of domestic violence and sexual assault. Tactics used to establish control include economic abuse, emotional abuse, isolation and threats, particularly around the victims' fears of los- ing children. Other tactics are isolation, reli- gious manipulation, minimizing, denying and refusing to take responsibility for his/her actions (e.g., "look what you made me do"). In this workshop Dr. Coleman will discuss (1) the history and philosophy of the battered women's movement, (2) the effects of do- mestic violence and sexual assault on hous- ing opportunities for survivors and their fam- ilies, and (3) clarify any myths, discuss why people batter and why victims stay, and ren- der explanations of both stages of victims leaving as well as the cycle of violence. Workshop #2 with Dr. Trulear Healing Communities is an innovative ap- proach to prison ministry and prisoner reentry that begins with the caring resources of the lo- cal congregation. Since its development by the Annie E. Casey Foundation (AECF) in 2006, Healing Communities has been adopted by congregations across the country. Incarcera- tion often stigmatizes, sometimes relegating persons to second-class citizenship and making it difficult for persons to procure housing, em- ployment, public assistance, jury service or the right to vote. Dr. Trulear will share important statistical data and help participants learn to create a sense of welcome and inclusion for returning citizens, reduce stigma and shame, foster transformation of hearts and minds, and thereby strengthen families and communities. Rev. Dr. Monica A. Coleman Rev. Dr. Harold D. Trulear Dr. Monica A. Coleman serves as Associate Professor of Constructive Theology and African American Reli- gions at Claremont School of Theology. She is an ordained elder in the African Methodist Episcopal Church and active ecumenist, having served as a staff minister in AME churches, interdenominational churches, and on the USA Faith and Order Commis- sion at the National Council of Churches. Her re- search interests include process theology, new movements in black and womanist theologies, Afri- can traditional religions (Yoruba -based traditions in the Americas), mental health and theology and reli- gious pluralism. She is an ordained elder in the Afri- can Methodist Episcopal Church, has served as a staff minister in AME churches and on the USA Faith and Order Commission at the National Council of Church- es. Dr. Coleman is author of Ain't! a Womanist Too? Dr. Harold D. Trulear serves as Director of the Heal- ing Communities Prison Ministry and Prisoner Reentry Project of the Philadelphia Leadership Foun- dation. He is an ordained American Baptist minister, serves as an Associate Professor of Applied Theology and Director of the Doctor of Ministry program at Howard University School of Divinity, and is a Fellow at The Center for Public Justice. His research inter- ests include religion and culture, the church and do- mestic violence, and religion and criminal justice. Dr. Trulear is co-author of Healing communities: A frame- work for congregations in their ministry to families affected by incarceration (Annie E. Cassey Founda- tion, 2010) and co-editor of Ministry with Prisoners & Families: the Way Forward (Judson Press, 2011). Symposium Schedule Friday, April 11, 2014 o 5:30 - 6:30 p.m. - Registration & Exhibits 0 6:30 - 8:30 p.m. - Program Introduction/Symposium Purpose Life Stories Drs. Coleman and Trulear "Training Teasers" Expectations for Saturday Training Saturday, April 12, 2014 0 8:30 - 9:00 a.m. - Registration & Exhibits o 9:00-12:00 - Workshop #1 (Coleman) o 12:00-1:00 - Lunch o 1:00-4:00 - Workshop #2 (Trulear) REGISTRATION INFORMATION Please note brochure registration insert or online registration at www.ci.waterloo.ia.us/humanrights SYMPOSIUM INFORMATION This symposium is designed for religious lead- ers, landlords, childcare providers, law en- forcement, educators, administrators, policy makers, social workers, health professionals, business leaders, community activists — anyone committed to (1) ending sexual and domestic violence in community; and (2) end- ing the social and bureaucratic challenges as- sociated with incarceration and returning to community with stigma and shame that dimin- ishes quality of life for many persons. This symposium aims to promote a better un- derstanding of socioeconomic status, culture, gender, race, ethnicity, and the needs of vul- nerable individuals and populations in our communities affected by sexual and domestic violence and incarceration. Come and learn first hand as we explore survivors' stories and take away valuable information from trainers who are experts in their respective fields. To- gether, we can change our communities for the better! Symposium Co -Sponsors • Iowa Accountability Project • Peace & Justice Center of the Cedar Valley • Riverview Center • Waterloo Community Development • Waterloo Housing Authority • Waypoint DV Victims Services Program Symposium Partners • Black Hawk County Coalition Against Domestic Violence and Sexual Assault • Cedar Valley Citizens for Undoing Racism • Cedar Valley Interfaith Council • Community Partnerships for Protecting Children (CPPC) • Eastside Ministerial Alliance • N.A.A.C.P., Black Hawk County Chapter • New Jerusalem Ministries • YWCA For Additional Information Waterloo Commission on Human Rights 319-291-4441 Note: April is designated as National Sexual Assault Awareness Month as well as National Fair Housing Month. National Crime Victims Rights Week is April 6- 12, 2014. Building Healthy Communities Symposium April 11-12, 2014 Area Education Agency 267 3712 Cedar Heights Drive Cedar Falls, IA 50613 Sponsored by Waterloo Commission on Human Rights "Free Registration — All participants encouraged to register. Continuing Education Credits also available. General Budget - Building Healthy Communities Honor Monica A. Coleman Honorarium Harold D. Trulear Honorarium Hotel Accomodations (Hampton Inn) M. Coleman (two nights) H. Trulear (two nights) Food (Hv-Vee Catering Refreshments (Friday) Breakfast (Saturday) Lunch (Saturday) Rental, Technical Assistance (AEA 267) Symposium $3, 500.00 $5, 000.00 $200.00 $200.00 $300.00 $1, 200.00 $1, 200.00 $500.00 $12,100.00 Sez 5 pa So 3[ t 5.11 x2 c.L<. . City of Waterloo Expenditure Pre -Authorization Request Form Approval Date City Clerk Use Only Finance Committee 3/'tH The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $7,500.00 plus est. shipping costs of $ n/a to pay for or purchase Emergency replacement of Young Arena HVAC heating unit for Black Hawks locker - room area. This purchase or expenditure is being made because: The current heating unit is no longer operational, leaving the Black Hawk locker room without heat. Vendor selected for this purchase: Young Plumbing and Heating, Waterloo Iowa x Bids or written quotes were taken on this purchase, as follows: Young Plumbing and Heating, Waterloo la. Not to exceed $7,500.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds ❑ Federal/other grants L1 Sewer ❑ Sanitation Other (specify) YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105 1382 37RST.YAMI (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectf illy si bmitted, $ 11,984.00 V $ 11,984.00 Y!i�(ceLir��1. /le./.rr«/,7 3-6- >/y� (Signa ure Dept. -..�Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\BH locker Room HVAC heater replacement 2014 Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 1974.00 plus est. shipping costs of $ na to pay for or purchase projector for the Multi -Purpose Room. Approval Date This purchase or expenditure is being made because: with meetings and other uses in the MPR, 2 projectors were needed. Vendor selected for this purchase: Maximum Sight and Sound (Waterloo, IA) nBids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: This vendor won the bid for all of the other equipment for the MPR. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature De $ 1,984,192.00 ✓ $ 236,8-7-0.00 ,2 any oalT ��a,r�tiGtL /tidF.r.2�Llr;ty':t41� ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Projector Pre-Auth (Mar 2010) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sign ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,900.00 plus est. shipping costs of $ 0.00 to pay for or purchase five EoTech XPS2-0 MOA with five Troy folding rear sights. City Clerk Use Only Finance Committee Approval Date 7?// 1)// This purchase or expenditure is being made because: these sights are mounted to department issued patrol rifles that are used by patrol and investigations officers. Vendor selected for this purchase: Law Enforcement Solutions ❑x Bids or written quotes were taken on this purchase, as follows: Law Enforcement Solutions $2900.00 Brownells $3110.90 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2128/413-11-1100-2128 (Fund - Department - Activity - Account Number) (Project Code) $ 3? $ 514), City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,375.00 plus est. shipping costs of $ 0.00 to pay for or purchase five LMT Defender M4 patrol rifles with 16" inch barrel City Clerk Use Only Finance Committee Approval Date ?//L?//q This purchase or expenditure is being made because: these rifles will replace and supplement the rifles that are used in the patrol car fleet, as well as the investigations division. Vendor selected for this purchase: Law Enforcement Solutions Bids or written quotes were taken on this purchase, as follows: Law Enforcement Solutions $5375.00 Lewis Machine and Tool (LMT) $5875.75 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund El Road Use Tax Sewer n Sanitation Qx Bonds I I Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 413-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ $ / Si:(:) , Respectfully sub itted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) purchase or expenditure submitted by the $ 2,500.00 plus est. shipping costs of 2014 Police Officer Cop Cards City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following Police Department to expend to pay for or purchase City Clerk Use Only Finance Committee Approval Date j // $ This purchase or expenditure is being made because: The "cop cards" are a very popular community relations tool for the department. They act as a conduit for citizens to casauly engage with officers. Vendor selected for this purchase: McKenna Printing ❑x Bids or written quotes were taken on this purchase, as follows: McKenna $0.06 per card Pioneer $.116 per card ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRIWPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respect II ubmitted, L $ 4sj66 /3,(13 (Signatlfre Dept. Head or Designee) Date (Signature Finance Dept. Revw) Date I K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Comrnittee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 25,784.50 plus ext. shipping cost of $ 800.00 to pay for or purchase New Impeller & Wear rings for a KRT Easton Raw Wastewater Pump. This purchase or expenditure is being made because: Pump worn-out, not pumping to capacity. Vendor selected for this purchase: Quality Pump & Control X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the rep. for this pump. Total cost with freight $26,584.50 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X ISewer: Sanitation: Bonds: I Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00 L/ $ a.9S6e-so l✓ � ZW : k f� (.,. L-i Jz, L (Signature Dept. Head Or Designee) (Date (Signature Finance Dept. Review) �{(c ;4,'i5L Date Quality Pump & Control 840 15th Street S.W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Item 1 1 art Freight Quotation (] iot.. 11 181 P.O No. Project Description Oty Cost Impeller & Wear Ring For KRT K500-500 Stationary Wear Ring For KRT 500-500 4-5 months delivery Freight Total 19,68)_ itl 6,(199 00 FJ10.0u City Clerk Use Only Finance Committee Approval Date 3/it/Pt City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 24.420.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Vogelsang VX 136-1400D rotary Lobe Pump Primary Sludge Pump #2. This purchase or expenditure is being made because: To Replace #2 Primary Sludge pump because of pump wear. Vendor selected for this purchase: Zimmer & Francescon, Inc. X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is Rep for purchasing and repair parts of the Vogelsang pump. Total cost with freight $24,420.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: I (Road Use Tax: nSewer: nSanitation: Bonds: nFederal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $-00- -/�_ o'c and the current available balance is $ 77.012.92 Respectfully submitted, 3.,`, r`�"� l,;1.1_e1,.: ( Gt �C c c -;.r'l =2-.5 �t��yF (Signature Dept. Head Or Designee) F Date (Signature Finance Dept. Review) Date _25/2013/MON 11:01 AM ZIMMER & FRANCESCON FAX No, 877 244 2508 F. 002 ZIMMER & FRANCESCON, INC. 6200 66th Avenue Moline, IL 61265 1-800-621-1118 QUOTATION 309-797-1117 tel TO: Waterloo WWTP 877-244-2508 fax 3505 Easton Avenue Waterloo, IA 50702 QUOTATION NO: 130302AL DATE: 3/25/13 SUBJECT: Primary Sludge Pump Gentlemen: We are proposing to furnish the following equipment at the prices indicated and in accordance with the terms set forth herein. One 1 Vogelsang VX136-140QD rotary lobe pump designed to deliver 150 gpm @ 60 psig when operated at 286 rpm from Nord Gear Motor for 230/460Vac 3 phase service. Pump and Motor are . mounted on common base with coupling and guard. 6" straight flange adapters are included for mounting to suction and discharge. Grand Total Net Price $24,420.00 NOTES 1 . Installation of equipment is NOT included 2 Motor Control is NOT included 3 Anchor bolts, leveling wedges and grout NOT included 4 .Attached data is speicific to the proposal. 5 Installation inspection and start -up is included Schedule 2 Weeks for subrnitttals after receipt of order 8 Weeks for equipment afterreceipt of order • 4,7 5 /wiz i0-27 .� //b G 4 et 0,1,1 5 5 e- lea) Gt- Water, Sewage and Industrial Waste Treatment, Pumps Bowers Budget Amendment Descriptions for 3/10/2014 Finance Committee Meeting Agenda: 1. Approve the budget amendment requested by the Police Department to use discretionary hotel/motel funds in the amount of $25,000 to fund police overtime used for community events. 2. Approve the project budget for the LaPorte Road/San Marnan Traffic Safety Improvements project, funded with a Traffic Safety Grant in the amount of $56,800 and city bond funds of $5,000. 3. Approve the project budget for the Downing/Ansborough Traffic Safety Improvements project, funded with a Traffic Safety Grant in the amount of $47,000 and city bond funds of $4,000. 4. Approve the project budget for the Ridgeway/W 11th St Pedestrian Safety Improvements project, funded with a Traffic Safety Grant in the amount of $38,000. 5. Approve the project budget for the Radio Broadcast Traffic Safety Awareness Campaign funded with a Traffic Safety Grant in the amount of $15,000. 6. Approve the budget amendment to increase the project budget for Youth Pavilion Tours Bus Transportation, funded with a donation from the McElroy Trust in the amount of $12,600. 7. Approve the budget amendment for the portion of the new_EEOC contract budgeted to be spent in the current fiscal year in the amount of $�;T29`. i L', )2:7' 8. Approve the budget amendment to increase the project budget for the Young Arena Improvements for a rebate received from MidAmerican Energy in the amount of $7,806 to be used for HVAC repair. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/, O/, q Project Name (from page one) Hotel Motel Tax f 7 ;2q ) - Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3873 Reimburse for services 3800 Misc. Rev. EXPENDITURES: (Each column should only include amounts by fund) Fund: 010 Fund: 1150 1160 25,000.00 Fund: Fund: Total $ 25,000.00 TOTALS $ 25,000.00 $ $ $ $ 25,000.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 25,000.00 25,000.00 TOTALS $ 25,000.00 $ - $ $ $ 25,000.00 r ti z4./ 3- t77;eof (Signatur Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Police Grant /-f7) L—/)/G% �Z it/Niq City Contract No. Project Manager Project Budget Total Director Trelka $ 25,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City Yes )( No 46 % Paid by other entity /6: I��SCk'Ei` /61.M4 y rk-re2--mbilL FeouDS 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None 0 ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to offset overtime incurred for specific community events. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl0\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO 1e'&Pork Rd. City Clerk Use Only Finance Committee Approval Date 3/M'/� Project Name (from page one) flar aatg& San Marnan Traffic Safety Improvements Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State To be assignedby the Finance Dept Project No. nix 7e, Subproject No. 7".5F6/ (Each column should only include amounts by fund) Fund: 290 Fund: "// Fund: Fund: Total 3361 State Grant 56,800.00 56,800.00 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 5,000.00 5,000.00 EXPENDITURES: ( TOTALS $ 56,800.00 $ 5,000.00 $ - $ $ 61,800.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc gnture Dept. Hea 56,800.00 $ 5,000.00 $ 5,000.00 56, 800.00 TOTALS $ 56,800.00 $ 5,000.00 $ $ $ 61,800.00 �r C &/ /y ate gnature Finance Dept. Review) 3' S ;W Date K:\shared goodies\forms\San Marnan LaPorte Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name LaPorte Rd & San Marnan Drive Traffic Safety Improvements City Contract No. Project Manager Project Budget Total Mohammad Elahi $ 61,800.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes x No Grant Name C. City Match Traffic Safety Improvement Program Source of Funding GOB D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant 92% of total (100% constr) Grant Agreement Numbe{ 2015-TS-005 % Paid by City 8% of total (100% eng) % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Add near side signal heads to traffic signals at the intersection of San Marnan Drive & LaPorte Rd. Done None 0 ❑ Yes No ❑ ❑ ❑ 0 ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date j/i&' st Project Name (from page one) Downing and Ansborough Traffic Safety Improvements Department No. project will be budgeted under � fl Activity No. project will be budgeted under 7/ I REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 290 Fund: / /4)--- Fund: Fund: Total 47,000.00 47,000.00 4,000.00 4,000.00 TOTALS $ 47,000.00 $ 4,000.00 $ $ - $ 51,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 47, 000.00 TOTALS $ 47,000.00 $ 4,000.00 $ 4,000.00 47,000.00 $ 4,000.00 $ $ $ 51,000.00 (Sic nature Finance Dept. Review) Date K:\shared goodies\forms\2014-February-Downing Ansb Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Downing & Ansborough Traffic Safety Improvements City Contract No. Project Manager Project Budget Total Mohammad Elahi $ 51,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes Grant Name C. City Match x No Traffic Safety Improvement Program Source of Funding GOB D. Other Entities Yes Name No 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number % Paid by state grant 92% of total (100% constr) Grant Agreement Number 2015-TS-006 CS -73[42455 (W) % Paid by City 8% of total (100% eng) % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Replace existing pedestal signal with new mast arm with signal phasing upgrade at the Intersection of Ansborough Avenue and Dowing Avenue. Done None ❑ Yes No ❑ 0 ❑ ❑ ❑ Q ❑ Q ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 71 r' L' I /`f Project Name (from page one) Pedestrian Safety Improvements at Ridgeway & W.11th Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 38, 000.00 38, 000.00 TOTALS $ 38,000.00 $ $ - $ $ 38,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc ignature Dept. Hea 38, 000.00 38, 000.00 TOTALS $ 38,000.00 $ $ - $ $ 38,000.00 r2/r). Date ( ignature Finance Dept. Review) Date K:\shared goodies Worms \RIDGEWAY 11TH Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Pedestrian Safety Improvements at Ridgeway & W.11th Mohammad Elahi $ 38,000.00 1. How will this project be funded? A. Federal Grant Yes 1 No Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes Name x CFDA # Yes x No 7/2/ 7C J iif 7Y //i)YV- f �616, Source of Funding No % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Agreement Number 201fTS-Qe50, 62 Cs .-Tsf ��/53"l'I3y % Paid by City 0.00% % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Install HAWK signals on Ridgeway Avenue east of W.11th Street. Done None O ❑ Yes No ❑ 0 ❑ ❑ ❑ ❑X ❑ ❑ ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\RIDGEWAY 11TH Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee 1 Approval Date ,4 IL(/,`l Project Name (from page one) Radio Broadcast Traffic Safety Awareness Campaign. Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: Total 15,000.00 15,000.00 TOTALS $ 15,000.00 $ - $ $ - $ 15,000.00 2103 Engineering & Consulting $ 15,000.00 $ 15,000.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 15,000.00 $ $ $ 15,000.00 ).41 1-1... Piej .12/r) 1711/ 1 . Signature Dept. He ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Radio Campaign.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Radio Broadcast Traffic Safety Awareness Campaign. City Contract No. Project Manager Project Budget Total Mohammad Elahi $ 38,000.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Name x No Source of Funding Yes No % Paid by federal grant Grant Agreement Number % Paid by state grant 100.00% Grant Ag ement Number. 201-TS-DASGL3 L ei-/sF-PS-;-(N)) % Paid by City 0.00% % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Conduct a Radio Broadcast Traffic Safety Awareness Campaign. rvc JciQi) pedeSir111is14104reYucif T Done None 0 ❑ Yes No ❑ 0 ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\Radio Campaign.xls\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financmittee approval required? YES NO• If so, date approved: -2)l 1 C1 / City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE FY2014 submitted by the GRANTS BUDGET-WCA Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount . yfind Dept Activity Acct # Acct Name Proj Code Amount 010 26 4265 3720 Restricted Donat 26GFT SBUS 12,600.0 010 26 4265 1390 Other Contractual 26GFT SBUS 12,600.00 TOTAL $12,600.00 TOTAL $12,600.00 This amendment is being requested because: additional donation has been received from the McElroy Trust for the busing reimbursement program for the Youth Pavilion Tours. This donation was not included in the FY14 certified budget. Prior Committee Actions (Dates): c (Signature Dept. Hea o signee) 2/Z8%l-1 tt Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\FY2014-Amendments Grants 2-21-14 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES NO If so, date approved: ?' .( it 01) 1 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Human Rights Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 27 2505 3376 Fed. Contract 10,727.00 010 27 2505 1301 Temp Services 6,645.00 010 27 2505 1346 Travel/Training 1,400.00 010 27 2505 1111 Salaries reg 2,682.00 TOTAL This amendment is being requested because: to amend the budget. $10,727.00 TOTAL $10,727.00 Prior C. mitte ons (Dates): (Signature Dept. !dead or De- gnee) ate (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\formslBudget Amendment Request Form EEOC.bs (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance mmittee approval required? YES NO If so, date approved: ) L City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3720 donations 37RST.YAMI 7,806.00 010 37 4105 1382 Bldg Improve 37RST.YAMI 7,806.00 TOTAL This amendment is being requested because: $7,806.00 TOTAL $7,806.00 to budget funds received from MidAmerican Energy electrical upgrade rebates. Funds to be spent on emergency repairs to HVAC in the Black Hawks locker room area. Prior Committee Actions (Dates): 3- 7 /V LL/ G' Sol �lY� (Signature ead or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodies \forms\Budget Amendment Request Form (Apr 2003)