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Home My WebLink About03/03/20141. 2. 3. 4. FINANCE COMMITTEE March 3, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of February 24, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Grimm, Rental IAHO Spring Waterloo, IA 04/02/14- 300.00 Housing Inspector Conference 04/04/14 Certification & Recertification Paul Huting, Leisure Services Iowa Park & Cedar Rapids, 04/07/14- 461.00 Director Recreation Assoc. IA 04/09/14 Conference Phillip Schuppert, Storm CPESC Certification Davenport, IA 04/28/14- 325.00 Water specialist Review Course 04/29/14 Phillip Schuppert, Storm CPESC Certification Davenport, IA 04/30/14- 275.00 Water specialist Exam 05/01/14 5. Dharam Patel, 4719 Luxley Drive, has requested a garbage refund in the amount of $126.00 as he has been charged for garbage before he took occupancy of residence. 6. Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est. S/H Expenditure Engineering $1,362.89 Additional materials needed during repairs of the llth Street bridge expansion joint in January, 2014. Leisure Services $4,945.00 A walk behind scrubber for the Cedar Valley SportsPlex. Amended preapproval original submitted at $4,495.00. Leisure Services $46,532.65 Chemicals and Fertilizers for turf management at municipal golf courses. Leisure Services $1,330.00 Materials and labor to insulate rooms in the office at 1101 Campbell Ave. Police $5,100.00 Two LMT LM8MWS .308 semi -auto rifles with stainless steel barrel. Police $31,158.00 + 300.00 S/H Six L3 Mobile Vision, Inc. flashback 3 digital video systems with back seat infrared camera and cable kit. Police $3,800.00 Two MPH Industries Bee III Ka -Band Dual Antenna Radar unites with accessories. Police $18,100.00 Six Panasonic Toughbook laptop computers for police patrol cars. WMS $6,017.81 + 200.00 S/H Repair of Aries PR3300 Reel, SIN 11070281 for TV Van #141114. WMS $5,558.00 + 150.00 S/H Repair of 4" Hydramatic pump for Hackett or Garden lift station. WMS $2,682.00 Diaphragm Metering pump Model #DC2C2AP to pump sodium hypochlorite BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE February 24, 2014 5:10 p.m. The Law Court Theater Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of February 17, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Julie Snider & Beverly Cosby -Coordinators, and Sonia Mayer, Bookkeeper Iowa NAHRO training Des Moines, IA 04/30/14- 05/02/14 $2,047.28 Six (6) Waterloo Police Officers Governor's Traffic Safety Bureau Dubuque, IA 04/08/14- 04/10/14 $622.00 Ed Abben & Joel Shepard, Building Maintenance State of Iowa Mechanical Code, Waterloo, IA 03/22/14- 03/22/14 $240.00 Bob Osgood, Chief Plumbing Inspector State of Iowa Mechanical Code, Industry & Safety Waterloo, IA 03/22/14- 03/22/14 $120.00 Ayes: Three. Motion carried. Michelle Weidner, Chief Financial Officer, explained that the NAHRO training is required housing training and is paid for by federal funds. Mr. Schmitt questioned if the police training was grant funded. Capt. Joe Liebold reported that it is grant funded. Ms. Cole mentioned that the last two trainings are for required certification. Moved by Schmitt, seconded by Jones that request for refund to Dixon Stuelke, 932 W. Mullan Ave., in the amount of $63.00 as he has been charged for two (2) garbage carts, when the property only had one (1) , be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $4,100.00 + Replacement of differentials — garbage truck 903 Central Garage $3,855.76 Pack assembly — garbage truck 710 Clerk/Finance $7,928.00 Annual service billing 04/01/14-03/31/15 Midwest Automated Time Systems. Finance Committee February 24, 2014 Page 2 Fire Rescue $4,300.00 NTE Forty four (44) replacement batteries for portable radios Human Rights $1,256.13 Catering for the 2013 CV Conference on Human Rights Leisure Services $6,240.00 Aerway shatter airifier 60 inch Leisure Services $28,700.00 John Deere 2653B tee mower Leisure Services $2,652.00 Golf course advertising Leisure Services $4,000.00 NTE Professional services for Cross Training and XL Sports Acceleration programs Leisure Services $4,306.00 NTE Equipment for kick boxing classes MIS $5,286.66 A Dell r620 server Planning $1,500.00 Appraisal services for Baltimore Field -Intersection of Vermont St. & Eureka St. Police $2,786.00 Replace tile flooring on the first floor of the Police Department in City Hall Public Works $10,590.00 Web based customer support help desk software Safety Committee $3,000.00 NTE 2- AED Units (Public Works/Leisure Services) and replacement Pedi Pads Traffic Operations $3,550.00 + 40.00 S/H Radar recorder with Bluetooth Waste Management Services $2,782.00 Repair of mixer & mixer propeller, ConAgra Flygt 4640 Ayes: Three. Motion carried. Moved by Cole, seconded by Jones that amendments to the city travel and meeting guidelines, submitted by Michelle Weidner, Chief Financial Officer, be approved. Ayes: Three. Motion carried. Michelle Weidner reviewed the proposed amendment to the policy adopted in 2002. This changes the per diem for long term training and the per diem rate. Mr. Hart expressed concern with the requirement to stay at an extended stay hotel. Mr. Morrissey questioned whether this was a contractual benefit. Mayor Clark clarified that there is discretion on the hotel chosen and the attorneys have confirmed that it is permissible to change the policy. Moved by Cole, seconded by Schmitt that request to seek bids for a cutter plotter, submitted by Sandie Greco, Superintendent of Traffic Operations, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated February 24, 2014, in the amount of $3,164,988.21, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt seconded by Cole that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: 03/03/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Dharam Patel, 4719 Luxley Drive is requesting a garbage refund in the amount of 150.00 as he has been charge for garbage since the beginning of 2013, but took occupancy on the 1' of December, 2013. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. UUG6DFR DISPLAY Di Account No 08 90 4997 66867 Customer PATEL)DHARAM Address 4719 LUXLEY 5=Payments ? Billing Consu Date 2/20/14 15 11/22/13 145 218.89- 8/22/13 248 351.14- 5/22/13 2 29.53- 2/21/13 0 34.75- Water Payment splay Account History Billing Date Ph 610-7150 Activity DR WATERLOO Sewer Payment 37.50- 37.50- 37.50- 37.50- 112(fr Garbage STORM Payment Payment 5.00- 31.50- 31.50- 31.50- 31.50- rrnau F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS pay- tal LA CuAU(v Cu'l d 1-f+ ' VL 8.25- 8.25- 8.25- 8.25- 2/24/14 16:39:47 Total Payment 5.00- 0 296.14- P 428.39- P 106.78- P 112.00- P F18=Bill/Pmt F19=Cust St Cnd '1a--��EDo) Cc rocs x -' i 01 ca(aAvoeu-o F s1c FI i v /04) C � &All ohtiad ,";4)/3. (C ' SHELLIE CRISMAN Sent: Thursday, December 26, 2013 8:11 AM To: SHELLIE CRISMAN Subject: Re: Garbage charges From: Dharmendra Patel <pateldharam7l@me.com> Hi January to November last bill I got garbage can December end week thanks Dharmendra patel Sent from my iPhone > On Dec 26, 2013, at 7:56 AM, SHELLIE CRISMAN <SHELLIE.CRISMANPWATERLOO-IA.ORG> wrote: > > From 1/2013 until when? > > Shellie L. Crisman > > Clerk II - Clerk/Finance Department > > City of Waterloo > > 715 Mulberry St. > > Waterloo, IA 50703 > > (319)291-4323 > > Original Message > From: Dharmendra Patel f mailto:pateldharam7l@me.coml > Sent: Wednesday, December 25, 201311:45 AM > To: SHELLIE CRISMAN > Subject: Re: Garbage charges > > Hi > From January o1/2013 thanks > > Dharam patel > 4719 Luxley Dr > > > Sent from my iPhone > » On Dec 16, 2013, at 9:05 AM, SHELLIE CRISMAN <SHELLIE.CRISMANPWATERLOO- IA.ORG> wrote: » Thank you for your email. i • » Please send to me exact dates for the request you are making. » Sincerely, » Shellie L. Crisman » Clerk II - Clerk/Finance Department » City of Waterloo » 715 Mulberry St. » Waterloo, IA 50703 » (319)291-4323 » Original Message » From: Dharmendra Patel f mailto:pateldharam7lPme.coml » Sent: Friday, December o6, 2013 5:21 PM » To: SHELLIE CRISMAN » Subject: Garbage charges » I recently checked the monthly bills for my home and I am being charged for garbage every month and have been for the past year. We began building this house last year around October and just recently moved in. We still have not received a garbage can from the city and have not had a single pick up. I would like to be reimbursed all of the charges to the date where they drop off my garbage can. » Here is my home address. » Dharmendra Patel » 4719 Luxley Dr. » Waterloo, IA 50701 » 319-610-7150 » Sent from my iPhone 2 Black Hawk County Detailed Parcel Report Page 1 of 2 BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION I' Parcel ID Deed Holder PATEL,DHARMENDRAKUMAR K P PDF No. Map Area Contract Buyer 5 SWTLO-10 Property Address Current Recorded Transfer 4719 LUXLEY DR WATERLOO, IA 50701-0000 Date Drawn Date Filed Recorded Document type l7/26/2012 12013 7/23/2012 001746 ID I SALES 1I BUILDING PERMIT Date Amoun NUTC / Type Date Number Amount Reason 7/23/201256,500 LOT ASSESSED AS UNPLATTED LAND YEAR 6/17/2013 FC 0 Photo (5 PLAT RULE) - 12 / Deed 12/31/2012 WA 09327 31,100 Fireplace 8/10/2012 6/30/20090 UNUSEABLE SALE OTHER WA 05645 280,000 New Dwlg - - 09/11 / Deed Year Class 2013 R [67,5801001_and 'Dwelling /E 'Building0 Value 93,010 l0 160,590 lAcres Partial Type Land 'Dwelling Acres Exemption UR 0 193,010 ruilding 'OWE Taxable Land l0 Dwelling (Building M/E 'Total Value 36,764 0 l0 6,764 Year (Class 2012 R 100% Land 'Dwelling Building otal Value 80 0 0 IM/E 080 4 i(dcres Partial Exemption Taxable Value Land Dwelling Building M/E 'Total 54 0 0 0 54 Year (Class 2011 R 100% Value Land Dwelling 0 'Building 0 M/E 10 otal 160,820 rres 0,820 Partial Exemption Taxable Value Land 'Dwelling lBuilding M/E otal 30,867 0 0 10 130,867 trax District TAX INFORMATION ASSESSMENT YEAR 2012 PAYABLE 2013/2014 940001 - WATERLOO Gross Value "Taxable Value 'Military Exemption "Levy Rate 'Gross Tax 'Net Tax http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=881307401020 2/25/2014 Black Hawk County Detailed Parcel Report Page 2 of 2 Corp 80 r154 0.61203 1510.32 1510.00 0 $0.00 Nocorp I0 0 0 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Farm Credit Corp $0.00 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL 'NOTTINGHAM SECOND ADDITION LOT4 1 LAND Basis Front Rear Side 1 Side 2 Lot ,Area Acres Front Foot 150 150 170 170 0 25500 0.585 otals: 25500 0.585 DWELLING CHARACTERISTICS Type Style Total Living Area Single -Family / Owner Occupied 1 Story Frame 2874 Year Built Area Heat AC Attic 2012 2874 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 8 3 3 2 Basement Basement Finished Area No Basement Floor Full 2500 0 Foundation Flooring Iceblock Carp / Tile / Hdwd Exterior Walls Interior Finish Other Drwl Roof Asph / Gable Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Full Bath Type Count < 2 Shower Stall Bath Fireplace 2 Toilet Room 1 Story Gas/Elec-Side 1 Style (Area Porch 1S Frame Open 100 Plumbing 1 Lavatory 2 Sink 1 Shower Stall/Tub 1 Whirlpool Bathroom 1S Frame Open 333 Style Area Deck Concrete Patio -Low 407 GARAGES ear Built Style idth IO Length Area Basement Qtrs Over Area AC 012 Att Frame 0 971 0 None 0 0 BASEMENT STALLS None (Entry Status: Inspected 1 http://www2.co.black-hawk.ia.us/website/bhmap/bhRepDet.asp?apn=881307401020 2/25/2014 Black Hawk County Property Photos Page 1 of 1 There is 1 photo of parcel 881307401020. http://www2. co.black-hawk.ia.us/website/bhmap/bhParImages.asp?apn=8813 07401020&a... 2/25/2014 SHELLIE CRISMAN From: EVELYN RUSSELL Sent: Tuesday, February 25, 2014 1:38 PM To: SHELLIE CRISMAN Subject: RE: 4719 LUXLEY DR We're showing the can delivered dec 9, 2013. From: SHELLIE CRISMAN Sent: Monday, February 24, 2014 4:51 PM To: EVELYN RUSSELL Subject: 4719 LUXLEY DR Good afternoon! Wondering if you can tell me the date that a garbage can was delivered to 4719 Luxley Dr. I have been told by the owner that it was delivered the week of December end, 2013. Thanks Ev! Shellie L. Crisman Clerk 77 - Clerk/Finance Department City of Waterloo 715 Mulberry St. Waterloo, IA 50703 (319)291-4323 1 City Clerk Use Only Finance Committee Approval Date /N/� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,362.89 plus est. shipping costs of $ N/A to pay for or purchase additional materials needed during repairs of the 11th Street bridge expansion joint in January 2014 This purchase or expenditure is being made because: Existing joint plate was in too poor of a condition to be reused. Contractor obtained new plating for joint plate raising total cost beyond previously approved amount of $3,000. Vendor selected for this purchase: Peterson Contractors, Inc of Reinbeck, Iowa ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: additional work needed beyond limit of previously approved expenditure Prior Committee Actions (Dates): Further Bridge repairs - 1/14/2014 Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-07-7400-2161 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ,f.c .2%1,O/Yt-t] 2/a.5// 7/� s�1 /l't , (. fia7 �%/L1�; ( ignature ept. Head or Designee) Date ('Sig ature Finance Dept. Review) Date K:\shared goodies \forms\11th Street bridge_additional money.xlsx (Mar 2010) (Project Code) $ 180,000.00 $ 176,617.95 Peterson Contractors, Inc. INVOICE 104 Black Hawk Street E. P.O. Box A Ej�V Invoice # 94004 Reinbeck, Iowa 50669 :=' G t`. ,, Invoice Date 2/20/2014 Phone: 319-345-2713 �� . %Q7 P.O. # Fax: 319-345-2991 C; �� Ordered by Wayne Castle General and Grading Contractors Phone Number Bill to City of Waterloo Engineering Department Address 715 Mulberry Street City Waterloo, IA 50703 Job Name and Location 11th Street Bridge Repair 1-22 & 1-24-14 Description of Work Quantity Description of Work Price Amount Supervisor Time (Ron) $ 400.00 Weld Expansion Joint $ 291.20 Portable - shim bridge for new abuttment plate $ 2,366.69 torch holes for plug welding, weld top side of lip across 2 lanes 14.50 Hours Labor - snow removal/assist with plates and $ 90.00 $ 1,305.00 welders No Sales Tax - New Construction Subtotal $ 4,362.89 ',' Taxable $ - Iowa State Sales Tax 6% $ - Local Option Tax 1 % - District: TOTAL DUE $ 4,362.89 '/ obt.'to cx�+ WwL. 21r- 24-11{ City Clerk Use Only Finance Committee Approval Date W'ate o uthpri ation Request Form Tr''' JFinance Com ee pf the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,000 NTE plus est. shipping costs of $ N?A to pay for or purchase further repairs to the expansion joint plate at the southeast end of the 11th St. bridge. This purchase or expenditure is being made because: The recent extreme cold weather broke the welds on the previous temporary repairs done in November. Joint plat needs to be rewelded to the structure. Vendor selected for this purchase: Peterson Contractors, Inc of Reinbeck, Iowa X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: PCI made the previous repairs and has worked with AECOM to determine the best temporary repair for this joint. PCI estimate 1-day of work. Traffic control to be provided by the City. Prior Committee Actions (Dates): Temporary repairs -11/12/2013 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation Bonds n Federal/other grants X Other (specify) This expenditure is to be coded to the following budget line -item: 413-07-7400-2161 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 180,000.00 and the current available balance is Respectfurq sub $ 177,980.84 or Itleeignee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\11th St Bridge Repairs_1-20-14.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date 5/3//y- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,945.00 plus est. shipping costs of $ to pay for or purchase a walk behind scrubber for the Cedar Valley Sports Plex. AMENDED preapproval originally submitted at $4495 should have been $4945.00 This purchase or expenditure is being made because: this item will be used to assist in the cleaning of the facility, especially around the weight and cardio machines. Vendor selected for this purchase: Martin Brothers Cedar Falls ❑X n Bids or written quotes were taken on this purchase, as follows: Martin Brothers, Cedar Falls $4,945.00 Weber Paper did not submit a complete bid Capital Supply did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 2/3/2014 Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte 37SPLX.GIFT (Project Code) $ 1,984,192.00✓ $ ass, / eth.., /JP c.>< /L. 29 d// (&gnature Dept I-d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 02/26/2014 08:49 3192914297 WATERLOO LEISURE SER PAGE 03/03 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 46,532.65 plus est. shipping costs of $ to Chemicals and fertilizers for turf management at munici algolf coursespay for or purchase City Clerk Use Only Finance Committee Approval Date 3/3`/7 This purchase or expenditure is being made because; These roducts are needed to ro erl maintain Waterloo's three munici al golf courses. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various Bids or written quotes were taken on this purchase, as follows: Bids received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny Q Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer n Sanitation EIBonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, fit✓ (Project Code) $ 61,000 aft budget amend $ 46, 532.65 >/ Date (Si nature Finance Dept. Review) Date (Signature Dept. Head or Designee) K\shared goodies\forms\Goff chemical preauth (Mar 2010) City Clerk Use Only Finance Committee /f `/ Approval Date ✓/ /�`i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,330.00 plus est. shipping costs of $ to pay for or purchase Materials and labor to insulate rooms in the office at 1101 Campbell Avenue. This purchase or expenditure is being made because: rooms are being updated to better accommodate current staff. Better insulation should help with utilities and keep the offices more comfortable. Vendor selected for this purchase: Ceilley Insulation Waterloo n Bids or written quotes were taken on this purchase, as follows: Ceilly Insulation, Waterloo $1,330.00 Midwest Foam, Cedar Falls $2,140.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 23,500.00 V $ 15,753.00 ✓ l — / 721 // I /7",, (/).//.G6"12/i ead or Designee) Date '(Sighature Finance Dept. Review) Date K:\shared goodies\forms\Office insulate (Mar 2010) City Clerk Use Only Finance Committee Approval Date 77 ?7 it City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 5,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase two LMT LM8MWS .308 semi -auto rifles with stainless steel barrel. This purchase or expenditure is being made because: these rifles are replacing two older and worn rifles used by the departments tactical team snipers. Vendor selected for this purchase: Law Enforcement Solutions x Bids or written quotes were taken on this purchase, as follows: Law Enforcement Solutions $5100.00 Lewis Machine and Tool (LMT) $6353.14 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax C Sewer n Sanitation nBonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2128 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 4, ✓ $ at71 U $ 57ci3 3x Respectfully submitted, �!a ' J•f (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Approval Date City Clerk Use Only Finance Committee / /3! /q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 31,158.00 plus est. shipping costs of $ 300.00 to pay for or purchase six L3 mobile vision, Inc. flashback 3 digital video systems with back seat infrared camera and cable kit. This purchase or expenditure is being made because: these cameras will be replacing older and outdated video equipment for patrol vehicles that record incidents used for court purposes. Vendor selected for this purchase: L3 Mobile -Vision, Inc. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: L3 Mobile -Vision, Inc. is the equipment that the department uses for video recording for police patrol vehicles. It is proprietary to the equipment installed in the department for processing the recorded videos. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer n Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2127 , (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Regpectfully submitte Lf/2 '-/13 w- $ /57c\C $ hL (xTe 6/)C7 L,1:/21J t�I%�. /Az - & /y ure D€rpt. Head or Designee) Date 1 nature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/ 31 % - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase two MPH Industries Bee III Ka -Band Dual Antenna Radar units with accessories. This purchase or expenditure is being made because: the two units will replace two older units. These units are used by the patrol division to for traffic enforcement, specifically speed violations. Vendor selected for this purchase: MPH Industries. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: MPH Industries is the sole provider of the Bee III Ka -Band radar units that the department issues, as well as the units that the officers are certified to operate. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2120/413-11-1100-2120 (Fund - Department - Activity - Account Number) (Project Code) 402 $ $ f(o-5 �3 ✓ �,rJt� in which the budgeted amount is and the current available balance is Respectfully submitted, �� - 22mil �a�,�- cc um_ a-a:-/�{ (SignaturDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee p Approval Date 3j3// f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 18,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase six Panasonic Toughbook laptop computers for police patrol cars. This purchase or expenditure is being made because: these computers will replace aging and outdated laptop in the police patrol cars. These are essential to the daily operations of the officers working from their vehicles. Vendor selected for this purchase: CDW-G ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: CDW-G has the state bid for in car computers from Panasonic. The price listed is the state bid price. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-21 O6 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /C')O) ) (Signa re Dep . Head or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee ) ) Approval Date 30 Zl J/ 4- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 6,017.81 plus ext. shipping cost of $ 200.00 Repair of Aries PR3300 Reel, S/N 11070281 for TV Van #141114. Department to expend to pay for or purchase This purchase or expenditure is being made because: Damaged wire. reel cable wear and manual clutch not releasing. Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment Co, Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa is the rep. for Aries camera equipment. Total cost with freight $6,217.81 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund: Road Use Tax: nSewer:Sanitation: ▪ Bonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submit 02—ay �y Dept. Head Or Designee) Date $ 250,000.00 a✓ s2; $ 102.011 15- 8 Sig riature Finance Dept. Review) Date Mid -Iowa Solid Waste Equipment Co, Inc. 5105 NW Beaver Drive Johnston, Iowa 50131 515-276-3352 Fax 515-276- 2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 [Quote To: Ship To: Kent Quinn City of Waterloo 3505 Easton Ave. Waterloo, IA 50702 Qty Description Quote to repair Aries PR3300 Reel. S/N 11070281. Reported problem - Badger tractor would not work with the Pathfinder PR3300 Reel. The technician inspected the reel and found the reel cable had significant wear and also had a bad wire about 600 feet from the end. To help with reliable operation replacement of the cable is recommended. The technician also found the manual clutch was not releasing and the bearing had pushed passed the snap ring. The clutch assembly was disassembled, cleaned and reassembled with thread lock. 1 1000 Foot cable - Installed 1 Clutch Repair - Completed Note: Quote does not include freight. Note: prices above do not includes sales tax. Sincerely, John Hurley QUOTE Quote it JMH02149 Date 02/21/14 Sales Rep. John This quote good for 30 days, subject to surcharges Unit Price Ext. Price $5,612 81 $5,612.81 $405.00 $405.00 SubTotal Sales Tax Shipping Total $6,017.81 $0.00 $0.00 2oo,ao $6,4'N:81 blz�1.$� City Clerk Use Only (Finance Committee �l Approval Date 341 / City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 5.558.00 plus ext. shipping cost of $ 150.00 to pay for or purchase Repair of 4" Hydramatic pump for Hackett or Garden lift station . This purchase or expenditure is being made because: Pump worn-out. not pumping to capacity. Vendor selected for this purchase: Quality Pump & Control Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the rep. for this pump. Total cost with freight $5,708.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: IIIRoad Use Tax: Sewer: []Sanitation: []Bonds: []Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is Respectfully submitted, nA;42- T'e 212-42frAi LI =Ewc.e:._, (2.;:ea46= t a6- 6;1 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $ $9.868.80 `� Quality Pump & Control 840 15th Street S. W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Item l'ai I'arl fart Pill 1 Part Part Par! Shop Labor Quotation (LIM (Molt N 2/ 19/201 1 159 P_() No. Project Description (fly Hydramatic Repair 35' Cord assembly Bearing kit Seal probe Impeller screw Impeller washer Mech. Seal kit Motor rewind 20 hp Frei y ht- I 12 Cost 22_ 7.00 696 O)) 71.00 19.00 Oti.00 388 00 1.012.00 90.0(1 Total 2,2 696.00 71 011 19.00 65.0(1 388.00 1,012.00 I,080.00 Sp, 00 City Clerk Use Only in which budgeted amount is Finance Committee Approval Date 3I4 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,682.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Diaphragm Metering pump Model #DC2C2AP to pump sodium hypochlorite. This purchase or expenditure is being made because: Emergency purchase of a cheical feed pump for the control filamentous bacteria. Vendor selected for this purchase: Grainger nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: A specialty pump for this application. Grainger, Total cost with freight $2,682.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) $ 250,000.00 and the current available balance is $ 79.868.80 Res eptfully submitte natur6ept. Iad Or esignee) Date(S1gnaZure Finance Dept. Review) Date ' 'OMNI Diaphragm Metering Pump,576 (iPD,1 50 PSI - Chemical Mete" ing Pumps - fik Page I of i; GRAINGER. 1111=1 I k lo Product Family Technical Specs Diaphragm Metering Pump, 576 GPD, 150 PSI OMNI nice 900 00 /0:101 Typically in SIOCk Addltnpair & fthpl.t, onteul Covomuu fot 00 item 6KYF7 Catalog Page 11 3727 Mb Model 11 DC2C2AP (INSPX 6 41105105 Shipping Magill 48.97 lbs. Country Of Origin United States Of AmericaCountly of Origin r; sublect change Repair Parts Available for thts item Diaphragm Metering Pump F• M SST Motor Driven 111.0111 Jun. II PITT r'oo (GPD) 576 , I 11, I SST 150 • . (-3,tv 1000 CPS 6 60 At lc,c 115V/230V (pH', (I 13 10 t, 1/2 6 70 No “i I 1 10 44-2 I I 24 00 10:1 1514 0 1725 150 Aluminum 60 PTFE Compliance and Restrictions CL CE ikinov."± 41° 2.,(0 tb2. o A. FRI ht.