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HomeMy WebLinkAbout02/24/20141. 2. 3. 4. FINANCE COMMITTEE February 24, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of February 17, 2014. NEW BUSINESS Travel Requests Name & Title of- Personnel Class/Meeting Destination Date(s) Amount not to Exceed Julie Snider & Beverly Cosby -Coordinators, and Sonia Mayer, Bookkeeper Iowa NAHRO training Des Moines, IA 04/30/14- 05/02/14 $2,047.28 Six (6) Waterloo Police Officers Governor's Traffic Safety Bureau Dubuque, IA 04/08/14- 04/10/14 $622.00 Ed Abben & Joel Shepard, Building Maintenance State of Iowa Mechanical Code, Waterloo, IA 03/22/14- 03/22/14 $240.00 Bob Osgood, Chief Plumbing Inspector State of Iowa Mechanical Code, Industry & Safety Waterloo, IA 03/22/14- 03/22/14 $120.00 5. Dixon Stuelke, 932 W. Mullan Ave., has requested a garbage refund in the amount of $63.00 as he has been charged for two (2) garbage carts, when the property only had one (1). 6. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Central Garage $4,100.00 + Replacement of differentials — garbage truck 903 Central Garage $3,855.76 Pack assembly — garbage truck 710 Clerk/Finance $7,928.00 Annual service billing 04/01/14-03/31/15 Midwest Automated Time Systems. Fire Rescue $4,300.00 NTE Forty four (44) replacement batteries for portable radios Human Rights $1,256.13 Catering for the 2013 CV Conference on Human Rights Leisure Services $6,240.00 Aerway shatter airifier 60 inch Leisure Services $28,700.00 John Deere 2653B tee mower Leisure Services $2,652.00 Golf course advertising Leisure Services $4,000.00 NTE Professional services for Cross Training and XL Sports Acceleration programs Leisure Services $4,306.00 NTE Equipment for kick boxing classes MIS $5,286.66 A Dell r620 server Planning $1,500.00 Appraisal services for Baltimore Field -Intersection of Vermont St. & Eureka St. Police $2,786.00 Replace tile flooring on the first floor of the Police Department in City Hall Public Works $10,590.00 Web based customer support help desk software Safety Committee $3,000.00 NTE 2- AED Units (Public Works/Leisure Services) and replacement Pedi Pads Traffic Operations $3,550.00 + 40.00 S/H Radar recorder with Bluetooth Waste Management Services $2,782.00 Repair of mixer & mixer propeller, ConAgra Flygt 4640 BUDGET LINE ITEMS TO BE AMENDED 7. Approve amendments to the city travel and meeting guidelines -Submitted by Michelle Weidner, CFO. 8. Approve request to seek bids for a cutter plotter -Submitted by Sandie Greco, Superintendent of Traffic Operations BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Cleric/Human Resource Director FINANCE COMMITTEE February 17, 2014 5:05 p.m. Council Chambers Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of February 10, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Inv. Sadd & Inv. Wittmayer CTK Advanced Waterloo, IA 05/28/14- $450.00 Interview & 05/29/14 Interrogation School Eight (8) Sworn Waterloo CTK Interview & Waterloo, IA 04/21/14- $1,800.00 Police Officers Interrogation School 04/23/14 Director Trelka International Assoc. of Orlando, FL 10/24/14- $1,720.00 Chiefs of Police 10/29/14 Conference Inv. McFarland Death & Homicide Kansas City, 04/13/14- $1,735.00 Investigation MO 04/18/14 Sgt. McClelland -Amended Interdiction for the Johnston, IA 02/05/14- $187.01 Protection of Children 02/06/14 Todd Derifield, City Forester Shade Tree Short Ames, IA 02/25/14- $250.00 Course & INLA 02/27/14 Tradeshow Nancy Gulick, Community Region 7 & 8 Lead & Kansas City, 03/24/14- $870.00 Development Coordinator Healthy Homes MO 03/26/14 Conference Director Trelka & Inv. Hesse Child Abduction Des Moines, 02/24/14- $370.00 Response Team IA 02/25/14 Training Officers Jurgensen, Nissen, Midwest Gang Minneapolis, 05/04/14- $3,447.00 Frein, Sullivan & 2 Cedar Investigators MN 05/07/14 Falls Police Officers Conference Capt. Leibold & Lt. Payne FBI National Academy Dubuque, IA 04/23/14- $676.00 Iowa Chapter Spring 04/25/14 Training Conference Brian Rath -Treatment Upgrading Your Madison, WI 03/23/14- $3,280.00 Operator Supervisor & Mark Sanitary Sewer 03/25/14 Brandes — CMOM Specialist Maintenance Program Wayne Castle, Assoc. 77th Annual SLSI Ames, IA 03/06/14- $320.00 Engineer Land Surveyors 03/07/14 Conference Eric Thorson, PE, City 2014 APWAJISOSWO West Des 04/02/14- $451.00 Engineer Joint Spring Moines, IA 04/04/14 Conference Phillip Schuppert, Storm Iowa Storm Water Ames, IA 03/03/14- $269.49 Water Specialist Conference Making 03/04/14 Connections — Solving Problems Finance Committee February 17, 2014 Page 2 Mark Boesen, Manager of National Healthy Nashville, TN 05/27/14- $6,437.00 Rehabilitation Services; Homes Conference 05/30/14 Megan Hoskins & Penny (Lead Grant) Gerholt, BH County Health Dept., Environmental Health Officers Suzy Schares-HR Director, 2014 Iowa Altoona, IA 04/23/14- $908.00 Nicole Fischels-HR Specialist, and Nancy Employment, Training, Benefits & Wellness 04/24/14 Culpepper-HR Conference Administrative Secretary Ayes: Three. Motion carried. Mr. Jones questioned if training that police employees attend generates overtime. Dan Trelka, Director of Safety Services, explained that we are very mindful of not incurring a situation of overtime when scheduling employees for training. Ms. Cole, stated that outside of the police department requests, several of the requests for other departments were to maintain certifications. Moved by Schmitt, seconded by Jones that Lloyd Allen, 1103 W. Mullan Ave., is requesting garbage reimbursement in the amount of $73.50 because he had been paying for two (2) garbage cans and only had one -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that Pamela Martin, Executor for Kent M. Stephen, 918 Williston Ave., is requesting a refund of overcharges on garbage in the amount of $40.50 because he has passed away and the home is vacant -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Leisure Services $3,467.00 Ten (10) park benches. Leisure Services $2,000.00 NTE Updates to website to make it easier to navigate & find facility & program schedules. Leisure Services $3,860.00 An additional card reader access point for the Cedar Valley SportsPlex. Police $1,695.00 Five L-Tron 4910LR Microphone style driver license readers with accessory kit. Street $9,415.00 Replacement 1" plow blades. Traffic Operations $13,000.00 NTE + 45.00 S/H Conflict Monitor Tester. Traffic Operations $2,000.00 NTE + 100.00 S/H 18" and 12" Globes for decorative lights on 4th Street. WMS $2,129.15 Portable Pump suction hose 6"- 6 each, 6" male coupler — 5 each, and 4" and 6" Tbolt clamps Ayes: Three. Motion carried. Ms. Cole noted that the card reader at the Sportsplex is being paid for with a gift. Finance Committee February 17, 2014 Page 3 Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated February 17, 2014, in the amount of $1,043,790.80, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by jones that the meeting be adjourned at 5:21 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward l CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 SUZY SCHARES • Ciry Clerk MICHELLE WEIDNER, CPA • Chief FinancialOfcer Finance Committee Communication City Council Meeting: February 24, 2014 Prepared: February 19, 2014 Dept. Head Signature: Number of Attachments: SUBJECT: Submitted by: One Travel Policy Amendment Michelle Weidner, CFO Recommended Committee Action: I recommend that the Finance Committee approve an amendment to the city travel and meetings guidelines. Summary Statement: The amendment addresses situations where employees travel for time periods exceeding five days. Employees will be expected to look for extended -stay lodging including cooking facilities. Meal reimbursements will then be paid at a flat rate of $25 per day. Reimbursements for non-work/class days will be made only if Tess expensive than reimbursing for costs to return home for those days. Secondarily, I would also like to change the per diem meal reimbursement provision of the policy. Most departments do not use the per diems, which are discouraged by the Finance Department. However, in cases where it is requested, it would simplify the system if we use the same per diem amount, regardless of the size of the city the employee travels to. We want to clarify that the total per diem would be $30 per day regardless of location and that the per diem is pro -rated for travel days. Expenditure Required: There is no cost to adopt this policy, although it is expected to reduce travel expenses paid by the city. Source of Funds: N/A Policy Issue: The city's existing travel policy was designed for short-term trips where cooking facilities aren't provided or practical. The policy needs to be amended to address situations where travel includes more than a five-day period. Alternative: Reimbursements could be made at higher cost to the city's taxpayers. Background Information: The intent of the City's existing travel policy is to permit employees to be reimbursed for reasonable costs incurred while traveling on city business while being prudent consumers of taxpayer dollars. This amendment addresses situations not currently addressed adequately in the policy. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer TRAVEL AND MEETING GUIDELINES — Amendment # 1 — Dated February 24, 2014 Travel Requiring Stays of More than One Week On occasions when employees are attending training or traveling on city business for more than a five-day period, accommodations with cooking facilities should be used whenever possible. In that event, meal reimbursements will be paid using a flat fee of $25 per day. In cases where an employee's travel is longer than a five-day period and includes days that are not either work or class days, the city reimbursement shall follow these guidelines. If it's more economical to pay any additional lodging costs and additional meal costs than to pay travel expenses to return home for those days (typically the weekend), the city will pay the additional costs if the employee chooses to remain at the travel site. If it's more economical to return home for those days, the city will not reimburse the employee for the additional lodging and meals for the non work/class days. Meal Allowances In lieu of turning in actual expenses, a per diem of $30 per day (including beverages, taxes and gratuities) is allowed for meals. IRS regulations require that the employee be traveling for a full 24-hour period in order to receive the full daily per diem. Therefore, for the day that the employee leaves, the per diem will be reduced to the portion of the day needed for travel (typically reduced to 75% of the daily per diem amount). For the day that the employee returns home, the per diem will be reduced to the portion of the day spent in class or in route (typically reduced to 60% of the daily per diem amount). Because of reimbursement limitations by other agencies or other budget constraints, department heads may authorize lower meal allowances. Any reimbursements exceeding departmental allowances require approval by the department head. In any event, reimbursements cannot exceed amounts established by city policy. General ■ If meals are provided without charge at a meeting or while in transit (meals served on a plane, for example), appropriate deductions must be made from the per diem meal allowance. Approved by the City Council Travel and Meetings Policy Amendment # 1 CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 17, 2014 Prepared: February 11� 014 Dept. Head Signature: (�i Jtbi # of Attachments: SUBJECT: Submitted by: Approval of request to seek bids for one (1) Cuttinq Plotter Sandie Greco, Traffic Operations Superintendent Recommended City Council Action: Approve request to seek bids for a cutter plotter. Summary Statement Expenditure Required: Not to exceed $20,000.00 Source of Funds GO Bonds Policy Issue Alternative ASSUi ,4' (<, y/ 3 11 71a 0 Background Information: This cutter plotter will allow Traffic Operations to fabricate signs meeting MUTCD requirements along with specialty signs for various departments and other entities. CITY OF WATERLOO Committee Communication Finance Committee Meeting: February 24, 2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for overcharges on garbage Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Dixon Stuelke, 421 Belmont Ave. is requesting a refund of overcharges on a garbage cart in the amount of $63.00 because he has only had one at his rental, 932 W. Mullan and has been charged for two (2). Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. KO-o R Uzi e,tl rya''x. atpf-eir 61; 1/0- mulece-L_ puore,sLs,v, ct� two,c.Qn ° DATE TIME ❑ AM 0 PM . TO While You Were Out M OF PHONE ❑ TELEPHONED ■ WILL CALL AGAIN ■ CALLED TO SEE YOU ■ RETURNED YOUR CALL ■ WANTS TO SEE YOU ■ URGENT • PLEASE CALL ■ VISITED YOUR OFFICE MESSAGE: BY• DEANNE KOBLISKA From: Annette Shepherd Sent: Friday, February 14, 2014 8:58 AM To: DEANNE KOBLISKA Subject: RE: 932 W. Mullan Deanne, Mr Stuelke has only been billed for garbage for this address thru 12/2/13. He paid $31.50 per quarter for 2 quarters totaling $63.00. Please let him know that if one of the units remains empty on his next bill — he needs to call me before he pays it to get the credit. His next billing will be March 11`h, this wil be for the time period 12/2/13 — 3/2/14. Let me know if you need anything else. Annette From: DEANNE KOBLISKA Sent: Thursday, February 13, 2014 2:36 PM To: Annette Shepherd Subject: 932 W. Mullan Annette, Per Suzy we will be crediting the account of Mr. Dixon Stuelke for the additional garbage cart he was charged for from May 2013 thru February 10. Could you please forward those charges to me. Thank you, it is appreciated! O DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 1 DEANNE KOBLISKA From: Sent: To: Subject: EMILY PEARCE Tuesday, February 11, 2014 11:05 AM DEANNE KOBLISKA RE: 932 W Mullan Ave. We actually do not show anything on file for a 2nd medium. I talked to the landlord today and he said they have only had 1 medium and he requested a 2"d one to be delivered out so we are getting one out tomorrow to him. From: DEANNE KOBLISKA Sent: Tuesday, February 11, 2014 11:01 AM To: EMILY PEARCE Subject: 932 W Mullan Ave. Emily, Can you tell me when sanitation delivered a second garbage cart to 932 W. Mullan. Thank you, DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 1 DEANNE KOBUSKA From: Sent: To: Subject: EMILY PEARCE Tuesday, February 11, 2014 11:05 AM DEANNE KOBLISKA RE: 932 W Mullan Ave. We actually do not show anything on file for a 2nd medium. I talked to the landlord today and he said they have only had 1 medium and he requested a 2nd one to be delivered out so we are getting one out tomorrow to him. From: DEANNE KOBLISKA Sent: Tuesday, February 11, 2014 11:01 AM To: EMILY PEARCE Subject: 932 W Mullan Ave. Emily, Can you tell me when sanitation delivered a second garbage cart to 932 W. Mullan. Thank you, DeAnne Kobliska Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 i City Clerk Use Only Finance Committee Approval Date 9•121-/oxJ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,100.00 plus est. shipping costs of $ 110.00 to pay for or purchase Replacement of differentials - garbage truck 903 This purchase or expenditure is being made because: gears excessively worn and cracked Vendor selected for this purchase: Sadler Equipment Co Q Bids or written quotes were taken on this purchase, as follows: Sadler Truck Parts - Des Moines, IA - $4100 Inland Truck Parts - Des Moines, IA - $4450 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 200,000.00 1''- $ 4,q qlv `l v �z t a .elf c c /1- :.1-/ere'P.tjl K:\shared goodies\forms\Sanitation - Differentials - Truck 903 - Feb 14 (Mar 2010) City Clerk Use Only Finance Committee 1 Approval Date I 1.-/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,855.76 plus est. shipping costs of $ 0.00 Pack assembly - garbage truck 710 Department to expend to pay for or purchase This purchase or expenditure is being made because: Worn beyond limits - nonrepairable Vendor selected for this purchase: Wayne Engineering ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer l l Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 2-'q-'y K:\shared goodies\forms\Sanitation -Packer Assembly - Truck 710 - Feb 14 (Mar 2010) (Project Code) $ 200,000.00✓ City Clerk Use Only Finance Committee I Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 7,928.00 plus est. shipping costs of $ to pay for or purchase Annual Service Billing 04/01/14-03/31/15 This purchase or expenditure is being made because: Annual Expense Vendor selected for this purchase: Midwest Automated Time Systems I I Bids or written quotes were taken on this purchase, as follows: ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, gnatur (Project Code) $ $ ih 1/�°° / n����r �� Cc (� a-). r.1/) 'fir end or Designee) Date (Signature Finance Dept.Review) Date K:\shared goodies \forms\Copy of Expenditure Pre-Authorization.midwest time.xls (Mar 2010) City Clerk Use Only ❑X Finance Committee Approval Date al,wii41 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,256.13 plus est. shipping costs of $ N/A catering for the 2013 CV Conference on Human Rights to pay for or purchase This purchase or expenditure is being made because: The conference was a 2-day conference. Continental breakfast and snacks were provided. $633 was collected in registration fees, this should go towards that as well. Vendor selected for this purchase: • Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Catering was done by UNI which is where the conference was held. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2500-1303 (Fund - Department - Activity - Account Number) in which the budgeted amount is and t - current available balance is l submitt1, (Si .nature Dept. Head or Desi• ee) (Project Code) $ 1,500.00 *' $ 1,500.00 ✓ ate (Signature Finance Dept. Review) Date K:\shared gbodies\forms\Expenditure Pre -Authorization 2013 Conference.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 2013 CV Conference on Human Rights City Contract No. Project Manager Project Budget Total $ Director, Abraham Funchess 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes X No Name Registration Fees - $4000.00 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 100.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Waterloo Commission on Human Rights, Cedar Falls Commission & UNI Center for Multicultural Education present the Annual Human Rights Conference featuring scholar -activist, Angela Davis. Davis' focus has always emphasized the importance of building communities of struggle for economic, racial, and gender justice. Davis is author of eight books and has recently addressed the range of social problems associated with incarceration and generalized criminalization of those communities most affected by poverty and racial discrimination. A theme that grounds Davis' work is helping young people identify structures and systems of oppression and creating vehicles to change those in order to make this society a much better place in which to live. The conference will also feature discussions by Christine Seyboe Tour, Jessica Garraway and Erica Littlewolf. This year's conference will be held on Thursday, November 7th and Friday, November 8th at the Gallagher- Bluedorn Performing Arts Center. Done None ❑ ❑X Yes No ❑ El ❑ 0 ❑ 0 El El ❑ 0 ❑ El ❑ 0 Page 2 must be attached and signed. K\shared goodies\forms\Project Budget Worksheet 11-13 Conference.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / 2 Approval Date \C)/(H O 3 Project Name (from page one) 2013 CV Conference on Human Rights Department No. project will be budgeted under 27 Activity No. project will be budgeted under 25--;or) REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3831 Registration EXPENDITURES: (Each column should only include amounts by fund) Fune1: Fund: Fund: Fund: 4,000.00 Total 4,000.00 TOTALS $ 4,000.00 $ $ - $ $ 4,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1303 Workshops - Ira>i) c),l 14 4,000.00 ignature Dept. He 4,000.00 TOTALS $ 4,000.00 $ $ $ $ 4,000.00 2l3 Date (Signature Finance Dept. Review) i0-cj .-zot 3 Date K:\shared goodies\forms\Project Budget Worksheet 11-13 Conference.xls\Page 2 (Donat or NON-constr) (Mar 2010) � Northern lo Human Rights Commission Shelly Kruger City Hall 715 Mulberry Street WATERLOO, IA 50703 LTne.p�p�oA 1 Catering Takeouts Comments Human Rights Commission Event, 11-8-13 Remit To: University of Northern Iowa Office of Business Operations - Cashier 103 Gilchrist CEDAR FALLS, IA 50614-0008 Please include the invoice number on all remittances and include invoice copy with postal payments. Billing Date 10-Dec-2013 Invoice Number 12505785 Terms 30 NET Due Date 09-Jan-2014 UNI Department Location Commons Catering UNI Contact UNI Contact Phone Stone, Betsy J 319-273-2333 Customer. Number Purchase Order Number 16336 133992 SubTotal Tax Shipping Total Payments and Credits Finance Charges Outstanding balance as of 10-Dec-2013 in USD pount 729.75 729.75 0.00 0.00 729.75 0.00 0.00 729.75 Electronic Check Conversion Notice When you provide a check as payment, you authorize us either to use information from your check to make a onetime electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payments, and you will not receive your check back from your financial institution. Thank you! We appreciate your business. * Office of Business Operations * Accounts Receivable * 103 Gilchrist Hall * Cedar Falls, IA * 50614-0008 * 319-273-2164 * Page 1 of 1 Northerofnlowa Human Rights Commission Shelly Kruger City Hall 715 Mulberry Street WATERLOO, IA 50703 Lns . . 1 Catering Takeouts Comments Human Rights Commission Conference, 11-7-13 Remit To: University of Northern Iowa Office of Business Operations - Cashier 103 Gilchrist CEDAR FALLS, IA 50614-0008 Please include the invoice number on all remittances and include invoice copy with postal payments. in* xi ;. Billing Date 12505946 31-Dec-2013 Terms 30 NET Due Date 30-Jan-2014 UNI Department Location Commons Catering UNI Contact UNI Contact Phone Stone, Betsy J 319-273-2333 Customer Number Purchase Order Number 16336 133990 p ity -- , Uni ice _. r s /mount 1 526.38 526.38 SubTotal Tax Shipping Total Payments and Credits Finance Charges Outstanding balance as of 31-Dec-2013 in USD 526.38 0.00 0.00 526.38 0.00 0.00 526.38 Electronic Check Conversion Notice When you provide a check as payment, you authorize us either to use information from your check to make a onetime electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payments, and you will not receive your check back from your financial institution. Thank you! We appreciate your business. * Office of Business Operations * Accounts Receivable * 103 Gilchrist Hall * Cedar Falls, IA * 50614-0008 * 319-273-2164 * Page 1 of 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee l Approval Date Oy.2 —/I L/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,240.00 plus est. shipping costs of $ to pay for or purchase Aerway shatter airifier 60 inch. This purchase or expenditure is being made because: to maintain turf at golf courses. Vendor selected for this purchase: Van Wall Equipment nBids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: This equipment was previously bid State of Iowa DOT pricing through Van Wall Equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 4192 37-4120 2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, iggnature 13ept' ad or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ a&7,eoe.80 100, Ce-O K:\shared goodies\forms\Preauth State of IA bid pricing (Mar 2010) City Clerk Use Only Finance Committee . Approval Date )/02111 Lf City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 28,700.00 plus est. shipping costs of $ to pay for or purchase John Deere 2653E tee mower This purchase or expenditure is being made because: to maintain turf at golf courses. Vendor selected for this purchase: John Deere Company ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: This equipment was previously bid State of Iowa DOT pricing through Van Wall Equipment. We are asking Council to accept the State of Iowa bids rather than conduct a new public hearing. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds n Road Use Tax Sewer n Sanitation Federal/other grants FIX I Other (specify) This expenditure is to be coded to the following budget line -item: 412-37-4120 2113 413-37-4120 2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) -{<g Ai/ 3 167000100000 ✓ 76894 `1 100000/ (Signature Dept. He or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Preauth State of IA bid pricing (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form Approval Date City Clerk Use Only Finance Committee ? t// L{ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,652.00 plus est. shipping costs of $ to pay for or purchase Golf course advertising. This purchase or expenditure is being made because: To market the golf courses in an effort to increase rounds at the courses. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OnMedia is the only regualr cable provider in the City. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Bonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) hotel motel discrectionary. This expenditure is to be coded to the following budget line -item: 010-37-4105 1351 37HMT- GA13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signs ut a Dept./ Hea r Designee) Date (Signa'ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ 6,000.00 ✓ $ 5'160, -✓ 02/19/2014 07:04 3192914297 WATERLOO LEISURE SER PAGE 02/03 City Clerk Use Only Finance Committee Approval Date f<-1 _29-1 a City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ rite $4,000.00 plus est, shipping costs of $ na to pay for or purchase professional services for Cross Training and XL Sports Acceleration programs. This purchase or expenditure is being made because: the SportsPlex is attempting to offer a wide range of fitness classes to both our members and our guests. Vendor selected for this purchase: The Gym/Cross Fit Kilo (Cedar Falls, IA) Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: staff at the SportsPlex researched potential partners for these types of classes and decided this was the best match. We plan to evaluate class sizes this week to make a determination on this partnership in the next 10 days. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund � Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants 1=1 Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1319 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Sign ure Des CFI" d or Designee) Date (SQnature Finance Dept. Review) Date $ 10,000.00 $ 9,825.00 K:\shared goodies\forms\gym pre Guth (Mar 2010) 02/19/2014 07:04 3192914297 WATERLOO LEISURE SER PAGE 03/03 City Clerk Use Only Finance Committee 1 Approval Date ) / i/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ me 4,306.00 plus est. shipping costs of equipment for kick boxing classes. Leisure Services Department to expend $ na to pay for or purchase This purchase or expenditure is being made because: membership_ and potential members have expressed a strong interest in this type of class. Vendor selected for this purchase: Title Boxing (Lenexa, KS) ❑x Bids or written quotes were taken on this purchase, as follows: Title Boxing (Lenexa, KS) $4,306.00 Power Sytems (xville, TN) $6,951.50 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund E Road Use Tax 0 Sewer n Sanitation ElBonds Federal/other Brenta Li Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 ,/ and the current available balance is Respectfully submitted, �O �TJ, , �,,'t'.?�: (Signature Dept. I r Designee) Date (Sig ature Finance ept. Review) Date K\shared goodies\forms\kick box pre auth (Mar 2010) $ 238,100.00 ✓ City Clerk Use Only Finance Committee Approval Date City of Waterloo Request Form Expenditure Pre -Authorization hereby requested to authorize the following Council is Department to expend The Finance Committee of the City MIS urpend expenditure submitted by the to pay for or p purchase or exp in costs of $ 0.00 chase $ 5,286.66 plus est. shipping a Dell r620 server This purchase or expenditure is being made because: Server will host work order s stem for •ublic works/buildin C3 suntiatverl . Vendor asummer/ ll when that is rolled into server virtualization. It will then re lace DVendor selected for this purchase: Dell Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: A uote was taken from Dell, our com uter su lier. B makin urchases with a sin le vendor, we save considerable mone b receivin volume discounts. Additional) , we save ci resources b standardizin• and sim•li in' su• •ort. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer Sanitation Bonds El Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 100,000.00 $ 587105.96 S/7 )- ✓ Respectfully submitted, (Signature Dept. Head or Designee) Date (Sfgriature Finance Dept. Review) Date K:\shared goodies \forms\Dell helpdesk-dc server 2-24-14.xls (Mar 2010) Matt OBrien From: Sent: To: Subject: Dell (please do not reply) <automated_email@dell.com> on behalf of Dell Inc. <dell_automated_email @dell.com> Tuesday, February 18, 2014 8:43 AM Matt OBrien Dell Computer - Saved Quote Information - 1016419711135 Equote #1016419711135 Dear Customer An eQuote containing items from Dell, Inc. has been saved in your Dell Online Store and sent to you from Dell. The eQuote will be held for 30 days to allow for completion of the order. The eQuote will expire on 3/20/2014. Per your request, this eQuote has been forwarded to the following recipients: Name Email O'Brien Matt Matt.OBri en@ WATERLOO- IA.ORG Your Comments: To retrieve this eQuote: 1. Navigate to http://www.dell.com/account . 2. Sign in to Waterloo, Iowa. 3. Select eQuote Number 1016419711135 from the eQuote module on your Premier Dashboard or by clicking the eQuotes link at the top of your Premier home page. A summary of this eQuote as of 2/18/2014 is provided below: eQuote Details eQuote Number: eQuote Name: Description: Saved: Expires: Created By: Premier Pages: ARRA funding designation: Purchasing Agent: Ship to Address: OBrien Matt City of Waterloo 1016419711135 Helpdesk-DC Revised 2/18/2014 3/20/2014 O'Brien Matt Matt.OBrien@WATERLOO- IA.ORG Waterloo, Iowa NO stimulus funding i 715 Mulberry St Waterloo, IA 50703-5714 319-2914598 eQuote Contents Item Module PowerEdge R620 Processor Additional Processor Memory Configuration Type Memory DIMM Type and Speed Memory Capacity Operating System ©S Media Kits. Chassis Configuration RAID Configuration RAID Controller Hard Drives Power Management BIOS Settings Embedded Systems Management Description PowerEdge R620 Catalog Number: en1288 Description PowerEdge R620, Intel® Xeon® E-26XX Processors Intel® Xeon® E5-2620 v2 2.10GHz, 15M Cache, 7.2GT/s QPI, Turbo, HT, 6C, 80W, Max Mem 1600MHz Intel® Xeon® E5-2620 v2 2.10GHz, 15M Cache, 7.2GT/s QPI, Turbo, HT, 6C, 80W Performance Optimized 1333 MHz RDIMMs (2) 8GB RDIMM, 1333 MT/s, Low Volt, Dual Rank, x4 Data Width Windows Server 2008 R2 SP1, Standard Edition,x64, Includes 5 CALS Windows Server 2008 R2 SP1, Standard Edition,x64, Media Kit Chassis with up to 8 Hard Drives and 3 PCIe Slots RAID 0 for H710P/H710/H310 (1-10 HDDs) PERC H710 Integrated RAID Controller, 512MB NV Cache (3) 300GB 10K RPM SAS 6Gbps 2.5in Hot -plug Hard Drive Dual, Hot -plug, Redundant Power Supply (1+1), 495W (2) NEMA 5.15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet (3m), Power Cord Power Saving Dell Active Power Controller iDRAC7 Enterprise Unit Price Quantity Subtotal $ 7,446.00 1 $ 7,446.00 Product Code R620113 E52620V 2E52621 PEOPT 1333RD BR3LDR W58SE5C WSSTDEM 8H3P ROH7H3 PH710IR 300A106 RP5495 125V10F DAPC Sku ID [210-BB Q] [591- 1 [331-4762] [338- 1550 BCZV] [317-8688j [331- 1551 4762] [338-BDBL] [331.4428] 1562 j331-4422] 1561 [317-9644] 1560 [421-5433] 1650 [421-5440] 1652 [331-4823] [342- 36661 1530 [331-4223] 1540 [342-3529] 1541 [342-0429] 1570 [331-4603] 1620 [310-8509] 1621 [330-5116] 1533 DRAC7E [421-5339J 1515 2 Select Network Broadcom 5720 QP 1Gb Network Daughter Card 5720QP Adapter '; [430 4418) 1518 Rack Rails RertdyRails'A Sliding Rails With Cable Management RRCMA [331 4765] 1610 Ar Bezel Bezel - 4/8 Drive Chassis 8E2E48 [318-1431] 1532 Internal Optical DVD ROM, SATA, Internal DVD [318-1390) 1600 Drive System No System Documentation, No OpenManage DVD Kit NODOCS 310-5171 1590 Documentation [ ) Shipping PowerEdge R620 Shipping - 4/8 Drive Chassis SHtP48 [331-4761] 1500 [934-6164] [936- Hardware 5Yr Basic Hardware Warranty Repair. 5x10 HW 1787] [939 4668] Support 1150S [939-4768] [989- 29 Only, 5x10 NBD Onsite Services 5121] [991-2878] [994-4©19) InServiceion No Installation NOINSTL [900-9997] 32 Remote Consulting Declined Remote Consulting Service NORCS [973-2426] 35 Service Proactive Maintenance Declined NOMAINT 33 Maintenance [ 926-2979 ) eQuote subtotal $ 7,446.00 promotional discounts* -$ 2,159.34 shipping* $ 0.00 shipping discount* $ 0.00 („cr.,1 )-rh1rct) tax* $ 317.23 eco fees* $ 0.00 eQuote Total* $ 5,603.89 *The eQuote total, including applicable taxes and additional fees, may be viewable online. Thank you for shopping and creating your eQuote online. We hope you find it useful in making your will continue to think of Dell for all of your technology needs. Sincerely, Dell Online Sales Shipments to California: For certain products, a State Environmental Fee of up to $10 per item may be applied to your invoice beginning January 1, 2005. Prices in your cart do not reflect this fee. For more information refer to URL: http://www.deU.com/environmentalfee Shipments to Alberta, Canada: For certain products, a Provincial Environmental Fee will be applied to your invoice. Prices in your online order do not reflect this fee. For more information refer to URL: http://www.dell.ca/canadaenvironmentalfee Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation in the United States and other countries. Intel and Intel Core are trademarks or registered trademarks of Intel Corporation in the U.S. and/or other countries. 3 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date <-74I Gf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase Apraisal services for Baltimore Field - intersection of Vermont St & Eureka St. This purchase or expenditure is being made because: City in process of obtaining space in the Enterprise Zone to assist new housng developers with incentives to construct new single-family houses. Vendor selected for this purchase: Rally Appraisal Services n Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $1,500 (only bidder) El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 2 .1. 4 . 6.1'06- /3/67 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ f4699766 ,9,061C, and the current available balance is $ 1 .042& vU%4) i yk L CINLe of (AID An_i -r# 461 r 3_ 15 p o Respe/tfa�+Fq sal rests 1 (Signature Dept. Head or—DesigrT T Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Baltimore Field Appraisal.xls (Mar 2010) Rally Appraisal, L.L.C. 2535 Tech Drive, Suite 102 Bettendorf, IA 52722 Invoice Contact Info: Accounts Receivable 515-226-8733 0 H J n1 City of Waterloo 715 Mulberry St Waterloo IA 50703 7Zi7J:IS1 Baltimore Field Waterloo IA 50702 CUSTOMER NO. LOAN NO. LOAN OFFICER INVOICE DATE INVOICE NUMBER 20186 12/17/2013 C3K2WH25 DESCRIPTION PRICE INFO MISC. INFO INV. AMOUNT Appraisal report $1,500.00 Comments/Notes: Misc. Charges/Spec. Handling: (It applicable) Sales Tax: Total: Payments: Balance Due: $1,500.00 - $1500.00 (Office Copy - Clients Copy - Lenders Copy) (Return Tear Off) CUSTOMER NO. LOAN NO. LOAN OFFICER INVOICE DATE INVOICE NUMBER 20186 12/17/2013 C3K2WH25 Borrower: Property address: Baltimore Field Billed To: City of Waterloo Amount Due: $1500.00 715 Mulberry St Waterloo IA 50703 Remit To: Rally Appraisal, L.L.C. Contact: Accounts Receivable 2535 Tech Drive, Suite 102 Phone: 515-226-8733 Bettendorf, IA 52722 (Signature Dept. Head or Designee) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 2 t / )-tL The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,786.00 plus est. shipping costs of $ 0.00 to pay for or purchase replace tile flooring on the first floor of the Police Department in City Hall. This purchase or expenditure is being made because: the floor tile has aged and is breaking apart, requiring replacement in the hallways and officer work areas of the department. Vendor selected for this purchase: Floor Decor ❑x Bids or written quotes were taken on this purchase, as follows: Floor Decor $2786.00 Rileys Floors $3924.30 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer I I Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, D 2-1% Date (Signature Finance Dept. Review) (Project Code) .i✓ $ /h"tV?') Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 10,590.00 plus est. shipping costs of $ 0.00 to pay for or purchase Web based customer support help desk software This purchase or expenditure is being made because: Designed to automate customer requests for service and track services completed Vendor selected for this purchase: Solar Winds n Bids or written quotes were taken on this purchase, as follows: Solar Winds - $10,590 Yellowfish Software - $25,649.06 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund E Road Use Tax n Sewer n Sanitation Bonds I I Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: /S2v 010-18-7950-1 //S} i / 266-19-7100-4-385 / 010-22-6860-1520 (Fund - Department - Activity - Account Number) (Project Code) /g- i '9 `' -' /Q' J/.0 ,, .) hfsci' .fit & Soo and e current available balance is $ '/)Q/' °' jc/6, r� lU/;LI 7-) , in which the budgeted amount is b itted, 44 •) :z- 20 K:\shared goodies\forms\Public Works - Request for Service Software - Garage - Street - Traffic - Bldg Maint - Oper Budget (Mar 2010) /3`7 City Clerk Use Only Finance Committee Approval Date J< 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Safety Committee Department to expend $ NTE 3000.00 plus est. shipping costs of $ 0.00 to pay for or purchase 2 - AED Units (Public Works / Leisure Services) and replacement Pedi Pads This purchase or expenditure is being made because: Required for OSHA compliance Vendor selected for this purchase: AED Professionals I ^ 1 Bids or written quotes were taken on this purchase, as follows: AED Professionals - Palatine, IL - $2930.00 Allied 100 - Woodruff, WI - $2955.50 AED Brands - Kennesaw, GA - $3791 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-09-8255-1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 2—! 3 r� • (Project Code) $ 4,000.00 'r-- $ 4,000.00 `," ?2,veiLdJ Lrir c u-i 7qf i� K:\shared goodies\forms\Safety Committee - Purchase of AED Units and Pads -Feb 2014 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee +J �} Approval Date ,^-I-1 r The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,550.00 plus est. shipping costs of $ 40.00 to pay for or purchase Radar Recorder with Bluetooth This purchase or expenditure is being made because: Replace obsolete traffic counter. Vendor selected for this purchase: Jamar Technologies, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Jamar Technologies, Inc. Hatfield, PA $3,550.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation nBonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 45, 000.00 4- Cp 0) z 't LZ) ) 9,000.00 Respectfully submitted, ig ature Dept. Hea�€i4u-1 esignee) Dat �gnature Finance Dept. Review) Date K:\shared goodies\forms\2014-February-Expenditure Pre -Authorization - TO -Radar Recorder - Jamar Technologies.xls (Mar 2010) City Clerk Use Only Finance Committee +J Approval Date ? -1 I II - City The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ NTE $4,300.00 plus est. shipping costs of $ TBD to pay for or purchase (44) FORTY FOUR REPLACEMENT BATTERIES FOR OUR PORTABLE RADIOS. This purchase or expenditure is being made because: We have 44 batteries that are in need of replacement. (2009) Vendor selected for this purchase: RACOM Corporation E Bids or written quotes were taken on this purchase, as follows: We are utilizing the price the E911 Board negotiated with RACOM. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 410-12-1400-2112 / 412-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is <.-Respe I -Witted, (2_it-iii iii,„/:,iiii„c 7.,),L„.L/) ;2_,,r_26.,f Y (Signature Dep Head or Designee) Date (Signature Finance Dept. Review) Date Sent over February 18, 2014. (Project Code) $ 25,000 40,000.00 $ 151.02 `, 11,869.27 '� City Clerk Use Only Finance Committee �y �( Approval Date 3) ? -t I i I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.782.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Repair of mixer & mixer propeller. ConAgra Flygt 4640. This purchase or expenditure is being made because: Damaged mixer from object in the tank. Vendor selected for this purchase: Quality Pump & Control []Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the rep. for mixer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 'General Fund: Road Use Tax: []Sewer: []Sanitation: Bonds: []Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 / and the current available balance is %O ` 0// -- Respectfully submi d, a -/7-/r titt.-1'Ec, 61../ Le-Ale/L. 18 �i�i 5G gnatu a Dept. Head Or Designee) Date Sig ature Finance Dept. Review) Date Quality Pump & Control 840 15th Street S.W. Mason City, IA 50401 311-/91- q6-1,?3 Name / Address Waterloo, City of Waste Water Department 715 Mulbeny Street • Waterloo, IA 50703-5783 Date Quote 2/12/2014 189 P.O. No. Project Item Description Qty Cost Total Part Part Shop Labor . Flygt 4640 repair Prop. came in contact with something very hard. Jet ring has huge crack and 2 jet ring supports have hair line cracks. Shaft sleeve contacted bearing housing walls and tore itself up. Steel shaft sleeve Rebuild Kit w/ plug seal Repair of pump Tig welding of jet ring and supports. $230.00 Replacement jet ring. $3,562.65 and 6wk delivery 1 1 11 32.00 1,530.00 90.00 32.00 1,530.00 990.00 2 5D,41 27S 2. be Subtotal S2 s5-z-01- Sales Tax (5.0%) so.00 Total