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Home My WebLink About02/03/20141. 2. 3. 4. FINANCE COMMITTEE February 3, 2014 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 27, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt. Payne, Sgt. Feaker, Inv. Iowa Narcotics Officer W. Des 03/25/14- $1,370.00 Girsch Assoc. Conference Moines, IA 03/27/14 Abraham L. Funchess, Jr., National Fair Housing Washington, 03/09/14- $3,150.00 Executive Director Training Academy D.C. 03/15/14 Week Five Investigations Training Officer Morley & Officer Crash Investigation 1 Evanston, IL 03/09/14- $4,442.00 Jacobson 03/21/14 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $1,491.56 Removal of transformers & disconnect power to old airfield lighting vault. Airport $1,200.00 Sand for use on the runways, taxiways, and ramps to improve braking action. Building Maint $3,749.18 Preparation of pool surface for painting; application of red break lines at Byrnes & Gates pools; application of black racing lines at Byrnes pool. Building Maint $14,490.00 Asbestos removal of ceiling texture in City Hall Council Chambers & Frank Mollenhoff room. Building Maint $2,500.00 Painting & touch up of walls & columns on second floor of Library. Central Garage $2,793.44 + $97.68 Freight 1" Hydraulic Hose (Roll). Central Garage $1,593.16 Replacement manifold for DF#1 Pump. Central Garage $3,718.50 Replacement controller Board for Fuel Site Card Reader System. Clerk/Finance $2,160.00 + $80.00 Shipping 6-Waterloo Polk City Directories; 2-Cedar Falls Polk City Directories. Engineering $3,990.16 Autocad Infrastructure Design Suite Software support. Leisure Services $1,160.00 Baseball/Softball socks. Leisure Services $3,082.00 Baseball/Softball pants. Leisure Services $7,312.00 Major League replica jerseys for participants in Optimist Baseball & Softball offered for grades 2-8. Leisure Services $7,313.00 Major League replica hats & visors. Leisure Services $4,495.00 A walk behind scrubber for the Cedar Valley SportsPlex. Planning $2,000.00 Appraisal services for 619 Franklin Street (American Legion) & parking lot near intersection of East 5th & Franklin Streets. Public Works $2,236.98 Fiber optic rack & switches. Traffic Operations $1,052.00 + 150.00 Freight 1-Valmont aluminum pole & truss arm. WFR $15,600.00 Uniforms & accessories expenditures for firefighters for the remainder of this fiscal year & next fiscal year. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment request by Leisure Services to use donated funds received in prior years and not spent for the SportsPlex to purchase furniture, fixtures and equipment in the total amount of $905,036.00. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director 1. 2. 3. 4. FINANCE COMMITTEE February 3, 2014 5:05 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 27, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt. Payne, Sgt. Feaker, Inv. Girsch Iowa Narcotics Officer Assoc. Conference W. Des Moines, IA 03/25/14- 03/27/14 $1,370.00 Abraham L. Funchess, Jr., Executive Director National Fair Housing Training Academy Week Five Washington, D.C. 03/09/14- 03/15/14 $3,150.00 Officer Morley & Officer Jacobson Crash Investigation 1 Evanston, IL 03/09/14- 03/21/14 $4,442.00 Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est S/H Expenditure Airport $1,491.56 Removal of transformers & disconnect power to old airfield lighting vault. Airport $1,200.00 Sand for use on the runways, taxiways, and ramps to improve braking action. Building Maint $3,749.18 Preparation of pool surface for painting; application of red break lines at Byrnes & Gates pools; application of black racing lines at Byrnes pool. Building Maint $14,490.00 Asbestos removal of ceiling texture in City Hall Council Chambers & Frank Mollenhoff room. Building Maint $2,500.00 Painting & touch up of walls & columns on second floor of Library. Central Garage $2,793.44 + $97.68 Freight 1" Hydraulic Hose (Roll). Central Garage $1,593.16 Replacement manifold for DF#1 Pump. Central Garage $3,718.50 Replacement controller Board for Fuel Site Card Reader System. Clerk/Finance $2,160.00 + $80.00 Shipping 6-Waterloo Polk City Directories; 2-Cedar Falls Polk City Directories. Engineering $3,990.16 Autocad Infrastructure Design Suite Software support. Leisure Services $1,160.00 Baseball/Softball socks. Leisure Services $3,082.00 Baseball/Softball pants. Leisure Services $7,312.00 Major League replica jerseys for participants in Optimist Baseball & Softball offered for grades 2-8. Leisure Services $7,313.00 Major League replica hats & visors. Leisure Services $4,495.00 A walk behind scrubber for the Cedar Valley SportsPlex. Planning $2,000.00 Appraisal services for 619 Franklin Street (American Legion) & parking lot near intersection of East 5th & Franklin Streets. Public Works $2,236.98 Fiber optic rack & switches. Traffic Operations $1,052.00 + 150.00 Freight 1-Valmont aluminum pole & truss arm. WFR $15,600.00 Uniforms & accessories expenditures for firefighters for the remainder of this fiscal year & next fiscal year. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment request by Leisure Services to use donated funds received in prior years and not spent for the SportsPlex to purchase furniture, fixtures and equipment in the total amount of $905,036.00. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE January 27, 2014 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of January 21, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Greg Ahlhelm, Plans Examiner Fire Plans Examiner Des Moines, 05/04/14- $1,770.00 IA 05/09/14 Jeff Siebel, Property Safety Fire Plans Examiner Des Moines, 05/04/14- $1,770.00 Inspector IA 05/09/14 Lieutenant, Campbell Supervision & St. Paul, MN 02/11/14- $703.00 Management-Mentoring 02/13/14 & & Coaching Greg Ahlhelm, Plans Examiner; Jeff Siebel, Property Safety F3-2012 Fire Plans Examination Des Moines, IA 05/13/14 $360.00 Inspector Sgt. McClelland Interdiction for the Johnston, IA 02/05/14- $157.00 Protection of Children 02/06/14 Ms. Cole explained that items 1, 2, and 4 are required certifications. Mr. Schmitt questioned if item 3 is critical. Pat Treloar, Chief of Fire Services, noted that it was deemed that it would be beneficial. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maint $3,865.00 Asbestos removal for Police Dept. flooring Building Maint $3,500.00 Professional Service Agreement for Library restroom renovation — services shall be based on an hourly basis not to exceed $3,500.00 Building Maint $3,407.26 Air conditioner for IT Server room at City Hall Engineering $5,009.00 2014 Annual Dues-ISWEP-IA Stormwater Education & Outreach Leisure Services $6,500.00 NTE Rules signage within the Cedar Valley SportsPlex Amended from $4,000.00 NTE Leisure Services $6,000.00 Additional free weights & racks for the weight cardio area. Leisure Services $7,500.00 NTE Shelving in multiple areas throughout the Cedar Valley Finance Committee January 27, 2014 Page 2 SportsPlex MIS $6,003.00 Mcafee end -point anti -virus software renewal for all city computers Ms. Cole clarified that the SportsPlex items are being funded by a gift. Mr. Jones questioned if the Stormwater annual dues are necessary. Eric Thorson, City Engineer, noted that it is a statewide organization and has been beneficial. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated January 27, 2014, in the amount of $2,978,716.42, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget in the total amount of $8,800.00 for the Airport Zoning Ordinance to be funded with a grant through IDOT in the amount of $7,480.00, $440.00 from Black Hawk County and $440.00 from the airport operations budget, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the budget amendment submitted by Planning to use general fund reserves (fund balance) in the amount of $30,800.00 to cover property maintenance expenses for mowing, utilities and snow removal for city -owned properties, be approved. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director and the current available balance is Respectfully submitted, 41/44,1 0,1 A (Signature Dept. Head or Designee) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,491.56 plus est. shipping costs of $ to pay for or purchase removal of transformers and disconnect power to old airfield lighting vault. City Clerk Use Only Finance Committee� Approval Date all.///4'`' This purchase or expenditure is being made because: airport received FAA grant for new airfield lighting vault, which is now operational. Vendor selected for this purchase: MidAmerican Energy n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: transformers belong to MidAmerican Energy so they need to remove them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer 0 Sanitation Bonds n Federal/other grants n Other (specify) PFC fund (10%) This expenditure is to be coded to the following budget line -item: 291-29-77_60-2169 / 291-29-7755-2169 29AIP0040 (Fund - Department - Activity - Account Number) r (Project Code) in which the budgeted amount is t rtfl&II T� An riot oCN 1 $ �,809 800.00 ' $ qu7 ate (Signature Finance Dept. Review) 26, 5i ,1/0i Date K:\shared goodies\forms\MidAm Energy Transformers.xls (Mar 2010) City Clerk Use Only Finance Committee ?/) Approval Date 3//lt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 1,200.00 plus est. shipping costs of $ to pay for or purchase Sand for use on the runways, taxiways, and ramps to improve braking action. This purchase or expenditure is being made because: Sand creates traction on runway surfaces to assist aircraft landing and taking off. Vendor selected for this purchase: BMC Aggregates ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: FAA requires a special grade of sand that is only available through BMC. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 114,973.00 and the current available balance is $ 73,079.00 Respectfully submitted, A (Signature Dept. Head or Desiee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Runway Sand 2013.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 9-) 3// t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,749.18 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Preparation of pool surface for painting; application of red break lines @ Byrnes and Gates pools; application of black racing lines at Brynes Pool Vendor selected for this purchase: ACCO E Bids or written quotes were taken on this purchase, as follows: ACCO - 3,749.18 (only bid received) 1 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds n FederaVother grants Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resptsgtfully s mitted, (Stgrtafure Dept. Head or Designee) Date (Sig lature Finance Dept. Review) Date (Project Code) $ $ 34,In O d ; / ✓ K:\shared goodies\forms\Pre-Auth - Pools Painting -Racing lines.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 2 , Approval Date a ✓1�-7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 14,490.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Asbestos removal of ceiling texture in City Hall Council Chambers and Frank Mollenhoff room Vendor selected for this purchase: Advanced Environmental ❑X Bids or written quotes were taken on this purchase, as follows: Advanced Enviornmental $14,490.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-02-8100-2127 & 412-22-8100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res p9tfull jbmitted, O8' (Project Code) $ hi -Do ,75iac:ZV �Lzz.zz�� c t.�,z ,-y-fV (Signature Dept. Head or Designee) Date ( ignature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date "2 / 3//il The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting and touch up of walls and columns on second floor of Library Vendor selected for this purchase: Michael's Painting E Bids or written quotes were taken on this purchase, as follows: Michael's Painting $ 2,500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax 0 Sewer 0 Sanitation EBonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-3100-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ L) and the current available balance is $ .21 3 (j Revd' byhitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 2,793.44 plus est. shipping costs of $ 97.68 1" Hydraulic Hose (Roll) Department to expend to pay for or purchase This purchase or expenditure is being made because: Stock for making hydraulic lines Vendor selected for this purchase: Tri-State Truck Equipment ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Weatherhead Supplier Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds ❑ Federal/othergrants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 `V /-2-7-1V 7,):�`w',L1.( ��'�.: LI fi Y.,P'% K:\shared goodies\forms\Central Garage - 1 in Hydraulic Line - 1 Roll (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 431e1y The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,593.16 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement manifold for DF#1 Pump This purchase or expenditure is being made because: Manifold fractured Vendor selected for this purchase: Dicks Petroleum ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Emergency repair - Local vendor Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds pi Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-18-7950-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullsubmitted, /-z7-�i (Project Code) $ 447984.62- 011� $ % c/S 2 /;47%/c% K:\shared goodies\forms\Central Garage - Pump 8 Manifold Replacement (Mar 2010) City Clerk Use Only Finance Committee Approval Date c-I 3//q- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,718.50 plus est. shipping costs of $ 0.00 Replacement Controller Board for Fuel Site Card Reader System Department to expend to pay for or purchase This purchase or expenditure is being made because: Board would not authorize fuel dispensing Vendor selected for this purchase: Dicks Petroleum pi Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Original system vendor - Only local vendor for emergency repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 408-18-7950-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, -z3-�y� (Project Code) $ 10 {,984.62 $ -a 1,982.43. /0. 45;2z /-a•.2eiy" K:\shared goodies \forms\Central Garage - I -SITE Controller Board - Fuel (Mar 2010) City Clerk Use Only Finance Committee 2 Approval Date 'l 3/ +7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the c let lc \ t,( ti r:_ Department to expend $ 2,160.00 plus est. shipping costs of $ 80.00 to pay for or purchase 6-Waterloo Directories - $1,680.00 +2- Cedar Falls Directories This purchase or expenditure is being made because: Vendor selected for this purchase: Polk City Directories n Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Please see attached spreadsheet (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful) ml ted, (Signature ept. Head or Designee) Sanitation (Project Code) $ / r%4-04f2>j 1 29 g i Gtzt /A'f.( iLi Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Directories.Expenditure Pre-Authorization.xls (Mar 2010) +s q1 it 0 4.1 .••1 4.1 0 O 0 J U tysi 00000 0 0 00 N 0 0 o0 N 0 0 00 N 0 0 t- 00 0 0 l0 In 0 0 0 C N N Contact Rita Bollans Eric Thorson Mary Ratkovich Kim Chapman DeAnne Kobliska Fund 520-14-5200-1584 266-07-7830-1561 010-03-8400-1351 010-33-3100-1584 010-03-8400-1351 Cedar Falls ,--1 ,-1 $540.00 0 O 0 N ER- N 0 0 0 q0 In fR O O . R 0 0 O N o O 0 0 O CO Department Waste Management Engineering Water Works OS • • 1-1 Clerk/ Finance $270.00 each Shipping Total Order TOTALS POLK ITi CITY i� =Qoi DIRECTORIES -MMa*o,Ia e,d IVO Phone: (866) 478-8104 Please fax your signed contract to: (866) 735-4758 1413882 Market Number 5204-23 Market Name Waterloo, IA Customer Number 14102809 Company Name Bill to Address CITY OF WATERLOO 715 Mulberry St Waterloo IA 507035783 Remit to infogroup 1020 East 1st Street Papillion, NE 68046-7611 INVOICE/ SALES CONTRACT Order Number 1413882 (Please indude this number on yourMedi) Sales Rep Number 10012990 Sates Rep Name DRESSLAR, JEN Customer Phone # (319) 291-4323 Customer Fax # Ship to Address Source Code Tax Exempt # (319) 291-4571 715 Mulberry St Waterloo IA 507035783 TFI RI 1 Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION LIST UNIT PRICE OUANrITY ACTUAL PRICE 101 City Directory: AP 270.00 6 1620.00 8 Bundle Shipping 10.00 6 60.00 Credit Card # P.O. Number Subtalat Tax Total Order Amount 1680.00 .00 1680.00 Due Upon Sale NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS COPYRIGHTO 2003-2013 CITY DIRECTORIES, INC. PCD On Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. ALL RIGHTS RESERVED. PCD on Demand AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR 8ACKUP PURPOSES- (SEE'2- LICENSE RESTRICTIONS' ON THE REVERSE) I HAVE READ AND : ICE T • - TERMS14NDD CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT. 1v � Signature Salesperson Signature SUZY SC ARES Signer's Tide Dale / Money Order/ChedcAnaunt $ .00 Maley OrdedChedcAmounl $ .00 DRESSLAR, JEN • Money OrderiChedc Amount $ .00 Maley Orden'Chedc Amount $ .00 POLK P CITY DIRECTORIES Remit to infogroup 1020 East 1st Street Papiltion, NE 68046-7611 Please fax your signed contract to: (866) 735-4758 1413881 Markel Number 4192-24 Market Name Cedar Falls, IA Customer Number 14102809 Customer Fax # Phone: (866) 478-8104 Company Name CITY OF WATERLOO Bill to Address 715 Mulberry St Waterloo IA 507035783 Ship to Address Source Code Tax Exempt # INVOICE/ SALES CONTRACT Order Number 1413881 (Please include this number on yourched() Sales Rep Number 10012980 Sates Rep Name MEYER, ZACH Customer Phone # (319) 291-4323 (319) 291-4571 715 Mulberry St Waterloo IA 507035783 TFIRI Please Attach if Applicable PRODUCT CODE CLASS CODE DESCRIPTION! LIST UNIT PRICE QUANTITY ACTUAL PRICE 100 City Directory 270.00 2 540.00 8 Bundle shipping 10.00 2 20.00 -- — Credit Card # Subtotal P.O. Number Tax Total Order Amount 560.00 .00 560.00 Due Upon Sale NOTIFICATION OF COPYRIGHTIPROPRIETARY RIGHTS COPYRIGHT® 2003-2013 CITY DIRECTORIES. INC. PCD on Demand IS A REGISTERED TRADEMARK OF CITY DIRECTORIES. INC. ALL RIGHTS RESERVED. PCD on Dymond AND THE DIRECTORY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on Demand OR THE DIRECTORY FOR ANY REASON OTHER THAN ONE COPY OF PCD on Demand ONLY FOR BACKUP PURPOSES. (SEE '2. LICENSE RESTRICTIONS" ON THE REVERSE) 1 HAVE READ AND E TO THE ERVS—AD CONDITIONS OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT. Signature UZYSCHA'ES Salesperson Signature MEYER, ZACH Signer's Tine Date / / PCD onDemand Received Morley OrderiChedt Mtotnt $ .00 Money OMer&CheckAmount $ .00 Money OrderChed(Maunt $ .00 Money ordetiChed(Amount $ .00 (customer ininals) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ,y Approval Date 13/! -1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,990.16 plus est. shipping costs of $ 0.00 to pay for or purchase Autocad Infrastructure Design Suite Software support. This purchase or expenditure is being made because: Or current support contract expieres on March 5, 2014. This change in software has been difficult and keeping the support in place will allow us to complete our projects. Vendor selected for this purchase: DLT Solutions ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: DLT Solutions is the only government supplier of AutoCad software. All vendors must go through DLT Solutions for pricing when supplying software to government agencies. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-07-7830-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5,591.00 and the current available balance is $ 4,151.00 Respectfully submitted, (Signature Dept. Head or Designee) 12qelu - l/r.�kc`l%t�/ / i54A,q Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Autocad 2015 Pre-Authorization.xlsx (Mar 2010) Dalin S Price Quotation Quote: 4340106 Reference: 952231 Date: 01/23/2014 Expires: 02/22/2014 To: Mr. Jamie Knutson Waterloo City of (IA) 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4312 Fax: (319) 291-4262 Email: jamie.knutson@waterloo-ia.org From: Michael Palatiello DLT Solutions, LLC 13861 Sunrise Valley Drive Suite 400 Herndon, VA 20171 Phone: (703) 708-9688 Fax: (866) 708-6705 Email: michael.palatiello@dlt.com # DLT Part No. 1� 9701-8802NR1 OM 4 ! $997.54 Autodesk Infrastructure Design Suite Premium 2014 Subscription Renewal - 1 year PoP: 3/6/2014 through 3/5/2015 This quote is being sent on behalf of IMAGINiT Technologies, your Autodesk Solutions Provider. Contract Qty Unit Price Ext. Price $3,990.16 Total: $3,990.16 Contract Number: OPEN MARKET DUNS #: 78-646-8199 Federal ID #: 54-1599882 CAGE Code: OSOH9 FOB: Destination Terms: Net 30 (On Approved Credit) DLT accepts VISA/MC/AMEX DLTs standard Terms & Conditions apply PLEASE REMIT PAYMENT TO: ACH: DLT Solutions, LLC SunTrust Bank ABA # 061000104 Acct# 1000032705898 -OR- Mail: DLT Solutions, LLC PO Box 102549 Atlanta, GA 30368 Customer orders subject to applicable sales tax in: CA, CO, CT, DC, FL, GA, HI, IL, IN, KS, KY, LA, MA, MD, MI, MO, MS, NC, NM, NJ, NV, NY, OH, OK, PA, RI, SC, TN, TX, VA, WA, WI The terms and conditions of the Manufacturer's standard commercial license and subscription agreement are made a part of this quotation and shall govern purchaser's use of any Manufacturer product. Contact the DLT Sales Rep if further information is required. Documentation to be submitted to validate Invoice for payment: a. Authorized Services shall be invoiced with a corresponding time report for the period of performance identifying names, days, and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense report, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where applicable the name of attendees. Page 1 of 1 City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date ) 7/rtf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,160.00 plus est. shipping costs of $ na to pay for or purchase Baseball and Softball socks. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive socks as part of their registration fee. Vendor selected for this purchase: BSN Sports (Cedar Falls, IA) ❑x Bids or written quotes were taken on this purchase, as follows: BSN (Cedar Falls, IA) $1,160.00 AD Starr (Pittsburgh, PA) $1,287.60 Craft -Cochran (Waterloo, IA) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 42,000.00 V. $ 33,587.00 31.1 7`�0 ' ~ � Ydr i'l y.ciuilt, 7A.)&(1.4=41-61, / ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization-2014 socks (Mar 2010) City Clerk Use Only Finance Committee Approval Date ;f 3I14- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,082.00 plus est. shipping costs of $ na to pay for or purchase Baseball/softball pants. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive pants as part of the registration fee. Vendor selected for this purchase: BSN Sports (Cedar Falls, IA) ❑x Bids or written quotes were taken on this purchase, as follows: BSN Sports (Cedar Falls, IA) $3,082.00 AD Starr (Pittsburgh, PA) $3,110.00 Craft -Cochran (Waterloo, IA) did not submit bid nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D (Project Code) $ 42,000.00 $ .33,587.00 �' ��JcatO " l � 4.! `' eec., G.!o.424urL ead or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2014 pants (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee y Approval Date v--/ 3//'7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,312,00 plus est. shipping costs of $ na to pay for or purchase Major League Replica jerseys for participants in Optimist Baseball and Softball offered for grades 2-8. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive jerseys as part of their registration fee. Vendor selected for this purchase: AD Starr (Pittsburgh, PA) ❑x Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $7,312.00 BSN Sports (Cedar Falls, IA) $7,475.00 Craft -Cochran (Waterloo, IA) did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds n Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 42,000.00 $ 0-3;�ee d 5 38 ,- l,< .-Li a i-;fr90i4. (Signatur pt. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization-2014 jerseys (Mar 2010) City Clerk Use Only Finance Committee I / Approval Date al 3T / f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,313.00 plus est. shipping costs of $ na to pay for or purchase Major League replica hats and visors. This purchase or expenditure is being made because: Participants in our baseball, softball, tee ball and coach pitch programs receive a hat as part of their registration fee. Vendor selected for this purchase: AD Starr Pittsburgh, PA 17 I Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $7,313.00 BSN Sports (Cedar Falls, IA) $7,720.25 Craft -Cochran (Waterloo, IA) did not submit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax Federal/other grants Sewer ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ 42,000.00 and the current available balance is Respectfully submitted, (Signature . Head or Designee) Date (Signature Finance Dept. Review) Date $ -327-0 -/4aA K:\shared goodies\forms\Expenditure Pre-Authorization-2014 hats (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Approval Date Finance Committee 3)11 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 4,495.00 plus est. shipping costs of $ na a walk behind scrubber for the Cedar Valley SportsPlex. Department to expend to pay for or purchase This purchase or expenditure is being made because: this item will be used to assist in the cleaning of the facility, especially around the weight and cardio machines. Vendor selected for this purchase: Martin Brothers (Cedar Falls, IA) x Bids or written quotes were taken on this purchase, as follows: Martin Brothers (Cedar Falls, IA) $4,495.00 Weber Paper (Cedar Falls, IA) did not submit complete bid Capital Supply (Des Moines, IA) did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted ignature Dep or Designee) Date Signa $ 1,984,192.00 V $ 273,315.00 V ure Finance Dept. Review) Date K:\shared goodies\forms\walk scrubber pre auth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date .Z' ;/i r The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 2,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Appraisal services for 619 Franklin Street (American Legion) & parking lot near intersection of East 5th & Franklin Streets This purchase or expenditure is being made because: As part of the KWWL Dev. Agreement; it is crucial the city find out value of building for potential purchase Vendor selected for this purchase: Rally Appraisal Services QX Bids or written quotes were taken on this purchase, as follows: Rally Appraisal - $2,000 Valuation Services - $2,000 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax Bonds El Federal/other grants ❑X Sewer ❑ Sanitation Other (specify) Logan TIF This expenditure is to be oded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount and the current available Respec (Signature Dept. Head or Desig $ /d O&v $ ply Cl��.Ca Z11L/ 77''li.414LE.'&. /l.i. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) TIM ANDERA From: Jim Herink <jherink@rallyappraisal.com> Sent: Monday, January 20, 2014 8:50 AM To: TIM ANDERA Subject: APPRAISAL BID, AMERICAN LEGION Tim, The cost to complete this appraisal will be $2,000 and the required due date of February 21, 2014 is acceptable. Sincerely, Jim Herink Certified General Appraiser FHA Certified Rally Appraisal, L.L.C. 2302 W. 1st Street, Suite 201D Cedar Falls, IA. 50613 319-266-9373 319-277-5218 (Fax) jherinkCa?rallyappraisal.com "Consistently Exceeding Expectations" 1 VALUATION SERVICES, INC. D. Keith Jones, ASA Denyce Gallagher President / Senior Appraiser Office Manager REAL PROPERTY APPRAISERS AND CONSULTANTS Peery J. Miller Certified Residential Appraiser Sherman B. McNeal Gregory Kohn Certified General Appraiser Research Assistant Richard Henry Research Assistant Phone: (319) 277-0477 — Fax: (319) 277-0479 715 W. 1" Street, P.O. Box 861, Cedar Falls, Iowa 50613 keith@valueservice.com January 15, 2014 Mr. Tim Andera, Associate Planner City of Waterloo, Community Planning and Development 715 Mulberry Street Waterloo, Iowa 50703-5783 RE: APPRAISAL BID — American Legion — 619 Franklin St., Waterloo, Ia. Dear Mr. Andera: Valuation Services proposes to complete an appraisal of the market value of the fee simple interest in the subject property for an amount of $2,000 to be completed by February 21, 2014. Please feel free to contact me for comments or additional information. Respectfully submitted, D. Keith Jones, ASA, Urban Properties American Society of Appraisers Certified General Real Property Appraiser Iowa License # 01228 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ..1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 2,236.98 plus est. shipping costs of $ 0.00 to pay for or purchase Fiber optic rack and switches This purchase or expenditure is being made because: Connect telephone and computer outlets to network Vendor selected for this purchase: Van Meter, Waterloo, IA ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Equipment requires compatibility with other existing systems Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund E Road Use Tax ❑ Sewer El Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 8,700.00 ✓ $ zo4f3 "� y - 2 3 "Y il.F,ti�r,Lf.�� , i.C.trS•-1'u L /- o?li/`/ K:\shared goodies \forms\Public Works - Fiber Connection to Satellite Cabinet (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ff• Approval Date 2/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,052.00 plus est. shipping costs of $ 150.00 to pay for or purchase 1 - Valmont aluminum pole and truss arm. This purchase or expenditure is being made because: To replace damaged pole on Conger St. Vendor selected for this purchase: Echo Electric Supply OX Bids or written quotes were taken on this purchase, as follows: Echo Electric Supply Cedar Falls, IA $1,052.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund �X Road Use Tax Sewer Sanitation ❑ Bonds Federalother grants El Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re pectfully submitted, (Signature Dept. ead or Designee) c ate (Signature Finance ept. Review) Date (Project Code) $ 32,00013G $ 24,42-7.00 /9 K:\shared goodies\forms\2014-January-Expenditure Pre -Authorization - Valmont aluminum pole & arm -Conger St..xls (Mar 2010) (Fund - Department - Activity - Account Number) (Project Code) JtoTc.) r?ILI 645: c2x'..4� tJtt ,y v $ 6r4 4963 + 9,000 /, O' C $ 6,405.43/"9JDL''� 2 /54/(is5 (119t)L- _gCw Ei It7)16-44MiCAlflSC- mitted, t,l &,L7) cr) ,/- Sq,,JO GrIAK (r//a fr'� ,E� a- 0� l_9"1-1,/ , s. �� (Signature Dell Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 27, 2014. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee�l Approval Date ,74 4:4 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 15,600.00 plus estshipping costs of $ N/A to pay for or purchase Uniforms and accessories expenditures for firefighters for the remainder of this fiscal year and next fiscal year. This purchase or expenditure is being made because: This is a contractual obligation to purchase uniforms for our firefighters. Vendor selected for this purchase: Robins Surplus, Wertjes Uniforms, Advantage Screenprint Q Bids or written quotes were taken on this purchase, as follows: The bids are attached to this document. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1579 in which the budgeted amount is and the current available balance is BID PROPOSAL FY14-15 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: "— SC(ee) p e?>� `r' , or an individual doing business affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3rd Street, Waterloo, Iowa, until end of business, on the 17th day of January 2014. Bids may also be submitted via email, sent to Firefighter Mike Schipper. Any bids submitted after the specified time and date shall be rejected. Bids will be opened and examined by the Chief on January 20th, 2014 at 9:00 AM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460, 319-415-0521, or ffschip@ yahoo.com. Revised 12-2013 Sam Broome CIO Neckties or Equivalent • Polyester/wool blend CIO necktie with buttonholes • Sizes: 3" x 14.5" 3" x 18" 3" x 20" Or • Sizes: 3.5" x 14.5" 3.5" x 18" 3.5" x 20" 3.5" x 22" T-Shirt Specifications or Equivalent: • Port & Company® Eslential T Shirts (NAVY) o Cost of S-XL � o Cost ofXXL-4XL7 71 o Cost of LT- 4XLT S—yC(✓ 5-1?_ ■ Heavyweight 6.1 ounce, 100% cotton • Long sleeve and short sleeve t^ • WFR logo on front left chest 40_44 % B • Waterloo Fire Rescue on the back of the T-Shirt quantity if required for price) Uniform pants Specifications or Equivalent: • • . • Dickies (DARK NAVY) 8038 DN (Cell Pocket) work pants 8' oz. Twill 65 % polyester- 35% cotton Flat front Permanent crease Distinctive tunnel belt loops Non -roll waist bard_ Lock stitched hem Scotch guard stain released. Shorts or Equivalent: • Dickies #43259 DN • Dark navy • 11 inch work short with cell pocket to ote if minimum 4 Revised 12-2013 Polos or Equivalent: • Comer Stone Tactical Polo ■ 100% cotton to 100% polyester, or any combination thereof ■ Dark navy • 6.0 oz. To 7.2 oz. ■ WFR Logo on front left chest (embroidered) • Rank on left sleeve (embroidered) (Captain, Lieutenant, Paramedic, etc.) for short sleeve ■ Rank on front right chest (embroidered) for long sleeve • Long sleeve and short sieve o Cost of S-XL of J ` • o Cost ofXXL-4XL• `��"' .— KO/ L o Note if minimum quantity needed to receive puce. Stormtech 3-in-1 Bomber Jacket or Equivalent: • #67848 Navy/Navy • Embroidered "Watertoo Fire Rescue" Left Chest of outer and inner Jackets. • Patch sewn on left shoulder (patch provided). • Cost S-4XL. Is�z: Revised 12-2013 From: Wertjes Uniforms 219 E 112h St. Cedar Falls, IA 50613 319-266-3392 deberg efu.net Option #1 Blouse Coat & Trouser 1. 55/45 Horace small Poly/Wool Dress Coat — Dark Navy 2. # 2123 Horace Small Poly/Wool Trouser — Dark Navy Option #3 Blouse Coat & Trouser 1. 38800 Fechheimer Polyester Blouse Coat — Dark Navy 2. 38200 Fechheimer Polyester Trousers — Dark Navy Bid Proposal FY 14-15 Uniforms and Accessories City of Waterloo, Iowa Fire Department $120.00 $ 73.95 $145.00 $ 55.00 Blouse Coats purchased without trousers are matched up to the trousers they have with the best of the two options. The same is true if they are purchasing new trousers only, they will be matched up with the best of the two options. Any questions on that, please call. Elbeco Duty Plus L/S Shirt — Colors: Blue/White Elbeco Duty Plus S/S Shirt —Colors: Blue/White Bell Crown Fireman Dress Hat — Dark Navy *** Gold/Silver Metal Expansion Hat Band (do not make vinyl) Belts-1ayPee (Black Leather 1 W' or 1'/" —w/silver or brass buckles $ 51.95 $ 48.95 $ 61.50 $ 11.00 $ 23.95 Sam Broome Poly/wool Ties C/O necktie with buttonholes (all sizes) $ 6.50 **10 % Oversize Charge: Shirts: Size 18/19 or 2XL/3XL Pants: Size 44 - 48 Blouse Coats: Size 48 — 50 **20% Oversize Charge: Shirts: Size 20 & up Pant: Size 52 & up Blouse Coats: Size 52 & up Sew on patches: $1.50 each Alterations: Outsource (whatever the Tailor Shop charges) (any alterations that can be done in-house will be done at no -charge) Pricing good thru February 2015 BID PROPOSAL FY14-15 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partership consisting of the following partners: �.,eA,v,S\)." $O)jor an individual doing business affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3rd Street, Waterloo, Iowa, until end of business, on the '7th day of January 2014. Bids may also be submitted via email, sent to Firefighter Mike Schipper. Any bids submitted after the specified time and date shall be rejected. Bids will be opened and examined by the Chief on January 2Crth 2014 at 9:00 AM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. 1 Revised 12-2013 Elbee.oDul i f .t iS Eauiva .nt •Bf�lrhite • Tropical weave rayon blend provides better absorption and airflow for superior breathability and comfort • Top -fused banded dress collar, internal collar stays • Pleated pockets, scalloped flaps, hook and loop closures • Pen opening in left pocket and pocket flap • Badge eyelets with internal support strap • Cotton -blend collar band and inner yoke • Creaset Permanent military creases • Cross-stitched shoulder straps with functional button • Extra -long tail stay tucked in • 9.5-10 oz. 65% polyester/35% rayon single ply, tropical weave • Machine washable • Eibeco DutyPles°SIS Shirts or Equivalent • BkueAA bite • Tropical weave rayon blend provides better absorption and airflow for superior breathability and comfort • Top -fused convertible collar with internal collar stays • Pleated pockets, scalloped flaps, hood and loop closures • Pen opening in left pocket and pocket flap • Badge eyelets with internal support strap • Cotton -blend collar band and inner yoke • Cross-stitched shoulder straps with functional button • Extra -long tails stay tucked in • 9.5-10 oz. - 65% polyester/ 35% rayon single poly, tropical weave • Machine washable Bell Crown Fireman Dress Cap with black visor or Equivalent: • One-piece construction with vinyl cap strap. • Choice of silver or gold vinyl cap strap. • Choice of silver or gold "FD" cap buttons. • Sizes 6%to8. Belts -Jay Pee Company (choice of) or Equivalent • 1" Black genuine leather dress belt with silver or brass buckle 3 Revised 12-2013 If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460, 319-415-0521, or ffschio(a yahoo.com. SPECIFICATIONS A( 55/45 Horace Small Poly/Wool Dress CoaterEquivalent X Dark -Navy • 55% polyester/ 45% wool • 13-13.5 oz. Poly/ Wool serge • Fully lined • 4 button front with notched lapels • Two box pleated breast pockets with scalloped flaps • Two lower simulated pockets with scalloped flaps • Two back side vents with snap closure • Shoulder pads with coat front tailoring to enhance the shape of coat • Inside breast pocket • Lined inside sweat shields • Badge tab • Cross-stitched shoulder straps. Heraoe Small TrouserorEguirafent Dirk -Navy • 55% polyester/ 45% wool • 13-13.5 oz. per linear yard, serge weave • Home wash or dry clean • 2" wide Ban -Rol continuous closed, Flex-tex wickable waistband • %" wide lined belt loops • Crush proof hook and eye closure • Solid brass ratcheting zipper • French fly tab on men's styles • Quarter -top front pockets • Double welt, topstitched hip pockets, button tab left hip pocket closure and triangle bar tacks • Bar tacks at all stress points • Crotch lining 2 Revised 12-2013 • 1 %4" black genuine leather dress belt with silver or brass buckle • 1 1/2" Black genuine leather dress belt with silver or brass buckle Sam Broome C/O Neckties or Equivalent • Polyester/wool blend CIO necktie with buttonholes • Sizes: 3" x 14.5" 3" x 18" 3" x 20" Or • Sizes: 3.5" x 14.5" 3.5" x 18" 3.5" x 20" 3.5" x 22" T-Shirt Specifications or Equivalent: ■ Port & Company® Essential T Shirts (NAVY) o Cost of S-XL o Cost of XXL - 4XL o Cost of LT- 4XLT • Heavyweight 6.1 ounce, 100% cotton • Long sleeve and short sleeve • WFR logo on front left chest • Waterloo Fire Rescue on the back of the T-Shirt (note if minimum quantity if required for price) Uniform pants Specifications or Equivalent: ■ Dickies (DARK NAVY) • 8038 DN (Cell Pocket) work pants ■ 8%4oz. Twill ■ 65 % polyester- 35% cotton • Flat front • Permanent crease • Distinctive tunnel belt loops • Non -roll waist band • Lock stitched hem • Scotch guard stain released. Shorts or Equivalent: 4 Revised 12-2013 • Dickies #43259 DN • Dark navy • 11 inch work short with cell pocket Polos or Equivalent: • Corner Stone Tactical Polo • 100% cotton to 100% polyester, or any combination thereof • Dark navy • 6.0 oz. To 7.2 oz. • WFR logo on front left chest (embroidered) • Rank on left sleeve (embroidered) (Captain, Lieutenant, Paramedic, etc.) for short sleeve • Rank on front right chest (embroidered) for long sleeve • Long sleeve and short sleeve o Cost of S-XL o Cost of XXL-4XL o Note if minimum quantity needed to receive price. Stormtech 3-in-1 Bomber Jacket or Equivalent: • #67848 Navy/Navy • Embroidered "Waterloo Fire Rescue" Left Chest of outer and inner Jackets. • Patch sewn on left shoulder (patch provided). • Cost S-4XL. s Revised 12-2013 Uniform bid #2 Page 1 of 1 Attached is a copy of the bid request for Waterloo Are Rescue uniform items. Please read and retum with the requested information. Please contact me with any questions. Thank you. Mike Schipper, Uniform Officer Waterloo Fire Rescue i https://email.landl.com/ox6/ox.html 1/7/2014 Robin's Surplus 110 E. 4th Street Waterloo, Iowa 50703 January 8, 2014 City of Waterloo Bid Proposal FY 14-15 ATTN: Chief of Fire Operations 425 E. 3rd Street Waterloo, Iowa 50703 Dickie Dark Navy Pants (#8038) - $22.00 each - Bill sent after 60 days or 25 pair ordered & received Dickie Dark Navy Shorts (#43-259) -$25 each If you have any questions please feel free to contact Brian @ 319-234-7011. Thanks you for your time, consideration and look for to working with you. Sincerely, Brian Ritter Robins' Surplus BID PROPOSAL FY14-15 UNIFORMS AND ACCESSORIES CITY OF WATERLOO, IOWA FIRE DEPARTMENT PREAMBLE The undersigned being a corporation existing under the laws of the State of Iowa; a partnership consisting of the following partners: Ro g,N's S� pu• s , or an individual doing business affecting the cost of this commodity, hereby offers to furnish said commodity to the City of Waterloo Fire Department, 425 E. Third Street, Waterloo, Iowa 50703. SUBMISSION OF BIDS Sealed bid proposals will be received by the Chief of Fire Operations, City of Waterloo, 425 E. 3rd Street, Waterloo, Iowa, until end of business, on the 17th day of January 2014. Bids may also be submitted via email, sent to Firefighter Mike Schipper. Any bids submitted after the specified time and date shall be rejected. Bids will be opened and examined by the Chief on January 20th. 2014 at 9:00 AM, at 425 E. 3rd Street, Waterloo, Iowa. If applicable, the bidder guarantees that title conveyed shall be good and goods shall be delivered free from security interest or other lien or encumbrance with the City at the time of purchase had knowledge. Bidders will only be considered for items they placed bids for, and not all items contained in this proposal. Items that are required to be ordered by vendor to fill order shall be delivered within a three week period from date of order by fire department. CANCELLATION The successful bidder understands that the City of Waterloo shall cancel this agreement, without notice, if the City has knowledge that all conditions as stated in this bid proposal have not been fulfilled. If you have any questions, please contact Firefighter Mike Schipper at 319-291-4460, 319-415-0521, or ffschio vahoo.com. 1 Revised 12-2013 Budget Amendment Descriptions for 2/3/2014 Finance Committee Meeting Agenda: 1. Approve the budget amendment requested by Leisure Services to use donated funds received in prior years and not spent for the SportsPlex to purchase furniture, fixtures and equipment in the total amount of $905,036. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT, ONLY Finance C mittee approval required? YES NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2014 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount T.48T1-�Z00 Cjk+N 37SPLX.GIFT 905,036.00"426 37 4202 2178 sports plex 37SPLX.GIFT 905,036.00 TOTAL This amendment is being requested because: $905,036.00 TOTAL $905,036.00 To budget the carry over balance from fiscal year 2013. %U e t'yOUe.-Y PAI S 4./ q8'/ /94 , ` -- 0,5 000 pAg bp.d e,,,ie.d it) -hh c Fri/V e e.n' (d /e4 v/ a a 9' 5L rid j fib/ � eiot re, titel t� hot spe -i ir-\ P// 3 ID 4.0 )c r°, , -1t FY / hL Prior Committee Actions (Dates): (Signature Dept Heald or eslgnee) Date ifkait (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003)