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HomeMy WebLinkAbout01/21/2014January 21, 2014 1. 2. 3. 4. AMENDED FINANCE COMMITTEE January 21, 2014 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 13, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed John Hyman-ICT Tech; Kevin 2014 171h Annual DMACC 01/28/14- $630.00 Kuenstling-ICT Tech Maintenance Conference Campus, Ankeny, IA 01/29/14 Chris Pett-Maintenance Basic Wastewater Cedar 02/12, $870.00 Mechanic; Mike McDonald- Training Rapids, IA 02/13, Maintenance Mechanic 02/18, 02/20/14 Nancy Gulick, Community E-Con Planning Suites Ames, IA 02/14/14 $310.00 Development Coordinator Training Luke Even — Forestry Foreman MW Chapter of The Dubuque, IA 01/29/14- $270.00 Int'l Society of Arbori culture's Annual Conf 01/31/14 & Trade Show 5. Lynette Riley located at 626 Keystone St is requesting yard waste can reimbursement in the amount of $72.00 because can was removed from her property several months ago - Submitted by Suzy Schares, City Clerk. 6. Amended Pre Authorizations to Expend over $1,000.00 Dept. Amo . Est Expenditure Airport $8,616.00 Emergency Repair -New engine for deicer truck Building Maintenance $7,898.00 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center January 21, 2014 Building Maintenance $5,114.25 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center Building Maintenance $3,631.00 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center Central Garage $8,964.99 Cylinder head reconditioning & brake /clutch replacement on 624 Wheel Loader Central Garage $3,034.51 Replacement I/O Relay Box — Sanitation truck 903 Center for Arts $32,750.00 NTE FY2014-Blanket authorization for advertising & promotion for the Center for the Arts & the Phelps Youth Pavilion for FY2014 Center for Arts $5,000.00 NTE FY2014-Blaket authorization for collection conservation of the permanent collection artwork Center for Arts FY2014-Blanket authorization for food purchases (see attached estimates) $7,000.00 NTE Clerk/Finance $2,509.49 2014 Letterhead for all departments; Business cards for new councilmembers, Schmitt & Schares Engineering $3,000.00 NTE Further repairs to the expansion join plate at the SE end of the 11`h St. bridge Leisure Services $6,000.00 Flower seed for park & golf course flower beds, flats & supplies needed to start the seeds Leisure Services $3,175.00 One 300 gallon self-contained pressure washer unit Planning $1,568.00 Acquisition & delivery of 28 concrete pods (jersey barriers) to the Sherwood Park area WMS $3,109.00 + $50.00 Shipping Repair of Virginia Lift Station Pump #1 Waterloo Fire $6,150.00 + $300.00 Shipping Rescue strut & ram/Jack Conversion Kit BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director January 21, 2014 1. 2. 3. 4. FINANCE COMMITTEE January 21, 2014 5:00 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 13, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed John Hyman-ICT Tech; Kevin 2014 17th Annual DMACC 01/28/14- $630.00 Kuenstling-ICT Tech Maintenance Conference Campus, Ankeny, IA 01/29/14 Chris Pett-Maintenance Basic Wastewater Cedar 02/12, $870.00 Mechanic; Mike McDonald- Training Rapids, IA 02/13, Maintenance Mechanic 02/18, 02/20/14 Nancy Gulick, Community E-Con Planning Suites Ames, IA 02/14/14 $310.00 Development Coordinator Training Luke Even — Forestry Foreman MW Chapter of The Dubuque, IA 01/29/14- $270.00 Int'l Society of Arbori culture's Annual Conf 01/31/14 & Trade Show 5. Lynette Riley located at 626 Keystone St is requesting yard waste can reimbursement in the amount of $72.00 because can was removed from her property several months ago - Submitted by Suzy Schares, City Clerk. 6. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building Maintenance $7,898.00 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center Building Maintenance $5,114.25 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center January 21, 2014 Building Maintenance $3,631.00 VFD & Motor replacement emergency repair — 5 Sullivan Brothers Convention Center Central Garage $8,964.99 Cylinder head reconditioning & brake /clutch replacement on 624 Wheel Loader Central Garage $3,034.51 Replacement I/O Relay Box — Sanitation truck 903 Center for Arts $32,750.00 NTE FY2014-Blanket authorization for advertising & promotion for the Center for the Arts & the Phelps Youth Pavilion for FY2014 Center for Arts $5,000.00 NTE FY2014-Blaket authorization for collection conservation of the permanent collection artwork Center for Arts $7,000.00 NTE FY2014-Blanket authorization for food purchases (see attached estimates) Clerk/Finance $2,509.49 2014 Letterhead for all departments; Business cards for new councilmembers, Schmitt & Schares Engineering $3,000.00 NTE Further repairs to the expansion join plate at the SE end of the 111h St. bridge Leisure Services $6,000.00 Flower seed for park & golf course flower beds, flats & supplies needed to start the seeds Leisure Services $3,175.00 One 300 gallon self-contained pressure washer unit Planning $1,568.00 Acquisition & delivery of 28 concrete pods (jersey barriers) to the Sherwood Park area WMS $3,109.00 + $50.00 Shipping Repair of Virginia Lift Station Pump #1 Waterloo Fire $6,150.00 + $300.00 Shipping Rescue strut & ram/Jack Conversion Kit BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. FINANCE COMMITTEE January 13, 2014 5:00 p.m. Council Chambers Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of January 6, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Todd Derifield-City Forester Midwestern Chapter of Dubuque, IA 01/29/14- $500.00 the International Society of Arboriculture's 01/31/14 Annual Conf & Trade Show Office Justin Brandt Trial Preparation, Kansas City, 02/18/14- $633.00 Presentation, and MO 02/21/14 Testimony Officer Adam Liddle Roadside Interview Johnston, IA 03/18/14- $575.00 03/21/14 Officer Nathan Watson Tactical Medicine for Johnston, IA 02/11/14- $405.00 Patrol 02/13/14 Inv. Newell, Duncan and Officer Law Enforcement Countryside, 02/10/14- $404.00 Erie Response to School IL 02/11/14 Violence Aric Schroeder, City Planner Main Street Board Waterloo, IA Jan -Dec $120.00 Lunchesfor2014 2014 Steve Jordan, Fire Marshal R0615 Hazardous Emmitsburg, 01/17/14- $167.32 Materials Code MA 01/25/14 Enforcement Dan Youngblood, Combination State of Iowa Plumbing Waterloo, IA 02/08/14 $120.00 Inspector Code, Industry & Safety Noel Anderson, Community 2014 Cedar Valley Washington, 03/09/14- $1,670.00 Planning & Development Coalition DC 03/11/14 Director Rudy D. Jones, Community 2014 Cedar Valley Washington, 03/06/14- $1,820.00 Development Director Coalition DC 03/11/14 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that Approval to dispose of Sharp AR 235 copier which does not work Serial #20507393-submitted by David R. Zellhoefer, Asst. City Attorney, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. 11. Finance Committee January 13, 2014 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $2,750.00 Professional Services for Police Evidence Storage — (previously approved for $2,065.00) Cultural & Arts $2,130.00 15 folding tables Leisure Services $2,157.00 Misc cross training equipment Leisure Services $4,000.00 Rules signage within the Cedar Valley SportsPlex Leisure Services $1,700.00 Office supplies including; pens, paper, laminating pouches, binders, markers, etc. Leisure Services $6,000.00 Equipment parts from Great American Outdoor Police $4,050.18 Repair police patrol car (092) Traffic Operations $12,592.39 + $300.00 4 — Mast Arm Poles and hardware Traffic Operations $6,308.51 Boring tool for under driveways & sidewalks Waterloo Fire $3,334.00 Carbon monoxide monitors for ambulances Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Authorization to increase revenue Line Item 3350 (federal grants) and increase expenditures Line Item 1327 (residential rehab) in the amount of $250,000.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated January 13, 2014, in the amount of $3,058,358.36, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director i City Clerk Use Only Finance Committee Approval Date ///// /t� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,616.00 plus est. shipping costs of $ 250.00 to pay for or purchase c new engine for deicer truck. f 4 This purchase or expenditure is being made because: deicer broke down 1/15/14. Deicer is used by airline employees to deice aircraft for winter operations. Only alternative equip available does not deice for all winter events. Vendor selected for this purchase: Altorfer, Inc El Bids or written quotes were taken on this purchase, as follows: Altorfer $8,616 plus shipping Ziegler Cat $8,616 plus shipping (exact replacement not available, so may not align) Midwest Diesel, Ground Support Spec - no response Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EX General Fund El Road Use Tax El Sewer El Sanitation ❑ Bonds n Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 ram'" and the current available balance is $ 10,376.48 Respectfully submitted, (4PL) 1iq lc idi; % (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodleslforms\Deicer Engine 2014.xls (Mar 2010) CITY OF WATERLOO Committee Communication Finance Committee Meeting: 1/21/2014 Prepared: Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refund of overpayment for yard waste can. Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refund: Lynette Riley of 626 Keystone Street is requesting yard waste can reimbursement in the amount of $72.00 because the can was removed from her property several months ago. Waste Management Services confirmed that the can was removed in 2011 and provided the dollar amount to be refunded. Summary Statement: The above individual has requested a reimbursement. The letter and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None YARD WASTE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. City Clerk Use Only Finance Committee Approval Date ( 1 raj City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,509.49 plus est. shipping costs of $ 2014 Letterhead for all departments to pay for or purchase Business cards for Pat Morrissey, Steve Schmitt, Tom Lind & Suzy Schares This purchase or expenditure is being made because: New Councilmembers Vendor selected for this purchase: Safeguard Business Systems Bids or written quotes were taken on this purchase, as follows: Quotes received from Dicky's - $2,855.00; Karen's Print -Rite - $2,992.91 Waterloo Print Shop - Green only - $1,957.82 Business cards - Karen's Print rite - $47.40/500 qty; Safeguard - $40.00/500 qty Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8970-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ubmrtte(1 (Project Code) de—X0 P/N (Signature Dept. Head or Designee) Date (Si'grIature Finance Dept. Review) Date K:\shared goodies \forms\Copy of Expenditure Pre-Authorization.xls (Mar 2010) KAREN'S PRINT WATERLOO LETTERHEAD DICKEY'S RITE SAFEGUARD SCHOOLS DEPT COLOR QUANTITY GREEN ONLY 1 ANIMAL CONTROL BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 2 BUILDING INSPECTION BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 3 CITY ATTORNEY BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 4 CITY CLERK & FINANCE BLACK -color logo 1-REAM 4 200.00 225.88 177.32 147.76 5 COMM PLANNING BLACK -color logo 1-REAM 4 200.00 225.88 177.32 147.76 6 COMMUNITY DVLPMNT BLACK -color logo 6-REAMS 6 295.00 338.82 265.98 221.64 7 ENGINEERING BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 8 FIRE BLACK -color logo 4-REAMS 4 200.00 225.88 177.32 147.76 9 HOUSING AUTHORITY BLACK -color logo 10-REAMS 10 455.00 564.70 443.30 369.4 10 HUMAN RESOURCES BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 11 HUMAN RIGHTS BLACK -color logo 3-REAMS 3 170.00 169.41 132.99 110.82 12 LEISURE SERVICES BLACK -color logo 2-REAMS 2 120.00 112.94 88.66 73.88 13 MAYOR BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 14 MEMORIAL HALL BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 15 POLICE DEPT BLACK -color logo 6-REAMS 6 295.00 338.82 265.98 221.64 16 PUBLIC WORKS BLACK -color logo 1-REAM 1 70.00 56.47 44.33 36.94 17 TRAFFIC BLACK -color logo 2-REAMS 2 120.00 112.94 88.66 73.88 18 WASTE MANAGEMENT SERVICES BLACK -color logo 2-REAMS 2 120.00 112.94 88.66 73.88 19 WCTV-CABLE BLACK -color logo 2-REAMS 2 120.00 112.94 88.66 73.88 TOTAL 52 2855.00 2992.91 2349.49 1957.82 BUSINESS CARDS STEVE SCHMITT 500 40.00 TOM LIND 500 40.00 PATRICK MORRISSEY 500 40.00 SUZY SCHARES 500 40.00 TOTAL 160.00 GRAND TOTAL 2509.49 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 1/21/2014 Prepared: Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refund of overpayment for yard waste can. Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refund: Lynette Riley of 626 Keystone Street is requesting yard waste can reimbursement in the amount of $72.00 because the can was removed from her property several months ago. Waste Management Services confirmed that the can was removed in 2011 and provided the dollar amount to be refunded. Summary Statement: The above individual has requested a reimbursement. The letter and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None YARD WASTE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. January 15, 2014 Evelyn @ Waste Management confirmed that the yard waste can was removed from 626 Keystone St. in 2011 and the following amounts should be refunded to Ms. Riley. 2011 - $18.00 (for 2 quarters) 2012 - $36.00 (for 4 quarters) 2013 - $18.00 (tor 2 Quarters) The $9 charge for the 3rd quarter of 2013 was credited off of her account by WaterWorks and they stopped billing for yard waste at that time. Total amount to refund to Ms. Riley is $72.00. Ms. Lynette Riley 626 Keystone St. Waterloo, IA 50703-1526 .WA...i.-E R LOCH IA 50 144 .AN 2014 PM .1 T L � q5 11,1jhIIlip' 11, iiJ1i.1111111iivmIIllill�teril, City Clerk Use Only Finance Committee . Approval Date 1(Z.//f 1 % City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,898.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: VFD and Motor replacement emergency repair - 5 Sullivan Brothers Convention center Vendor selected for this purchase: K & W Electric ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Emergency repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �( General Fund ❑ Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ _ '76; c ,Z, and the current available balance is $ — , 6-6-6 Respectfully submitted, l=- (— (z(/y 1 l i �t (L / . . ��� L-`"-o&Vy (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\formslExpenditure Pre-Authorization.xls (Mar 2010) January 10, 2014 Mr. Brian DeVries K & W Electric Cedar Falls, Iowa Quote: K140110BIM RE: Sullivan Brothers Center Dear Brian, We are pleased to offer the following quotation for your consideration: Toshiba Q94750EER3, 460V, 75HP, 96FLA, ASD Assembly Unit HUPP ENGINEERED PRODUCTS Circuit breaker disconnect Three -contactor bypass Input line reactor BCN001Z, BACnet communication card Start-up service, one trip 59.8"H X 16"W X 14.6"D Net price: $ 7,898.00, factory stock, 2-4 days ARO Terms: Net 30 Freight prepaid and added Any price, quantity, or condition of sale stated in this quotation shall be effective until 30 days from date of this quotation unless changed by notice. This quotation shall not have any force or effect after 30 days from date of this quotation unless seller expressly extends its effective period in writing. We appreciate this opportunity. Please give me a call if you have any questions. Sincerely, Ignacio C. Mendieta HUPP ENGINEERED PRODUCTS, a division of Hupp Electric Motors, Inc. 275 33rd Ave. S.W. Cedar Rapids, Iowa 52404-4690 Phone (319) 366-0761, Toll Free: 1-888-366-0761, Fax: (319) 491-8222 City Clerk Use Only in which the budgeted amount is $ and the current available balance is Finance Committee • '_/ Approval Date IN, // 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,114.25 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: VFD and Motor replacement emergency repair - 5 Sullivan Brothers Convention center Vendor selected for this purchase: Electrical Engineering & Equipment Co. I I Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Emergency repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation 0 Bonds ❑ Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) 1U,O` U $ /2,1125s " Respectfully submitted, (—(7 `Te{ �,,.n, '?J, /L1u � (-/.t.. ,ci, (Signature C t. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 ELECTRON ENGINEERING www.3e-co.com E EQUIPMENT COMPANY COSTA: 156734 SHIPTO: K & W ELECTRIC INC 1127 LINCOLN STREET CEDAR FALLS, IA 50613 BILLTO: K & W ELECTRIC CEDAR FALLS ACCOUNT PO BOX 967 CEDAR FALLS, IA 50613 CORRESPONDENCE TO: QUOTE TAKEN BY QUOTE DATE QUOTE NO. tfis 01/10/14 3791237.00 P.O. NO. PAGE # 5 SULLIVAN BROS 1 PLACED BY MARK M Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO 3E TRUCK LINE Na PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. QTY. SHIPPED QTY. UIM NET PRICE AMOUNT (NET) 1 SOD FAL34100 42344 MOLDED CASE CIRCUIT 2 SOD MGA36600 42874 MOLDED CASE CIRCUIT 2 Lines Total 1 1 E 519.75 519.75 E 4594.50 4594.50 Total 5114.25 Taxes f-r 3r,8.01 Invoice Total 5477226 Si11Id%3 Last Page City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,631.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date / This purchase or expenditure is being made because: VFD and Motor replacement emergency repair - 5 Sullivan Brothers Convention center Vendor selected for this purchase: Janda Motors E Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Emergency repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ %6 00r) $ ,, ‘ ,1LI _(/11 )/L V r ILL /„ ?c [. o/'i,A /-f4-;tc,4{ Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) '(319)393-1230 (319)393-..6911 Fax JANDA MOTOR SERVICES 901 17TH STREET NE P.O. BOX 10045 CEDAR RAPIDS, IA 52410 Quotation Mail To: Quote: 002948 Department: AM NEW AC MOTORS Cust #: 132769 CITY OF WATERLOO 715 MILBERRY STREET WATERLOO, IA WATERLOO, IA 50703 Job Desc: 75141365TITEFC1230/460ITE Type: A2 NEW 3 PHASE MOTOR SALE Ship To #: 000002 Quote Date CITY OF WATERLOO 01/06/14 WASTE MANAGEMENT SERVICE 3505 EASTON AVENUE WATERLOO, IA 50702 Nameplate Data: HP:75, POLES:4, FRAME:365T, ENCLOSURE:TEFC, VOLTAGE:230/460, MAKE:TECO, MODEL:EP0754, FL RPM:1775 Special Instructions: Description Price (1) ONE TECO 75HP 4 POLE MOTOR EP0754 $3631.00 FREIGHT IS PREPAID AND ADDED MOTOR IS STOCK IN DES MOINES Total: 3,631.00 Quote valid for 30 calendar days Plus Sales Taxes, from the above date. If Applicable. By: Date: Based Upon Our Standard Terms And Conditions. City Clerk Use Only Finance Committee Approval Date �fr'Ji City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 8,964.99 plus est. shipping costs of $ 0.00 to pay for or purchase Cylinder head reconditioning and brake/clutch replacement on 624 Wheel Loader This purchase or expenditure is being made because: Loader had severe power loss Vendor selected for this purchase: Murphy Tractor Co n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: OEM Repair Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax Sewer Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 200,000.00 V $ K:\shared goodies\forms1A05 Loader - Cylinder Reconditioning and Clutch Replacement - Jan 2014 (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee e�j Approval Date ! (yl The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 37024_51 -30-3i 5 1plus est. shipping costs of $ 0.00 to pay for or purchase Replacement I/O Relay Box - Sanitation truck 903 This purchase or expenditure is being made because: Inoperative / non -repairable Vendor selected for this purchase: Wayne Engineering Co n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM repair part Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ElBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 V and the current available balance is Respectful submitted, I $ 64,548760 K:\shared goodies\forms\Sanitation - Replacement 1-0 Relay Box - 150903 (Mar 2010) City of Waterloo Expenditure Authorization Request Form J. 4 (r<y>14 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ up to $32,750 plus est. shipping costs of $ 0.00 to pay for or puchase FY2014-Blanket authorization for advertising and promotion for the Center for the Arts and the Phelps Youth Pavilion for FY2014. This purchase or expenditure is being made because: To promote the Center's programs, classes, workshops and exhibits. To promote the Phelps Youth Pavilion. ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: These purchases may be with a combination of media outlets. Grants/projects advertising budget is $32,750 Prior Committee Actions (Dates): approved annually Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund n Road Use Tax ❑ Sewer ri Sanitation n Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Grants Budget-Advertising010-26-4265-1351 26-HMT.ADVF14 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re c Ily s bmit 7545 l / 101i41 '-71,'( JLki_ iz)i.t., 1 e-i4z1/4 He �d or Designee) Date (Signature Finance Dept. Review) Date Signature Dept g ) ( 9 P $ 32,750.00 tV $ 3,2'/53r users\shared goodies\forms\Blanket authrz-Advertising.-FY2013(Oct 2004) TO: Michelle Weidner FROM: Laura Stammler RE: Blanket Pre-auths, Advertising January 10, 2014 The current fiscal year advertising budget for the Waterloo Center for the Arts is $32,750, awarded through a City of Waterloo Hotel -Motel Tax Grant. For those grant dollars, I would recommend with your authorization that we continue to submit a blanket pre-auth at the time the money is awarded. The grant necessitates using specific or pre -determined vendors including a variety of media outlets in accordance with the approved Hotel -Motel grant marketing plan. At the time grant dollars are awarded, a general marketing plan is established and agreed upon with the Waterloo Convention and Visitor's Bureau. In implementing this budget, some of the individual projects with media contractors have ad deadlines that are somewhat unknown and unpredictable throughout the year. For example, the Courier may run a special rate to place an ad within a week's deadline. A finance request can take up to two weeks for approval which makes it not feasible to submit a request at the time the ad is purchased in order to make the ad deadline. A blanket pre-auth at the time the grant dollars are awarded will allow for us to make necessary ad deadlines and effectively utilize grant dollars to promote the Waterloo Center for the Arts and attract visitors to Waterloo. Laura Stammler Marketing/Development Manager Waterloo Center for the Arts laura.stammler@waterloo-ia.org City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ up to $5,000. plus est. shipping costs of $ 0.00 to pay for or purchase FY2014-Blanket authoization for collection conservation of the permanent collection artwork. This purchase or expenditure is being made because: The importance of perserving the value of the permanent art collection, requires constant upkeep. We will use the annual $5,000 and also any carryover funds in project. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: see attached We receive an annual appropriation of $5,000 from the Comm.Foundation to help support the ongoing conservation care and maintenance. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): approved annually Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds ❑ Federal/other grants E Other (specify) Comm.Fnd. Grant This expenditure is to be coded to the following budget line -item: 010-26-4265-1337 Collection Conservation 26-GFT.0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5,000.00 and the current available balance is $ 5,000.00x R ectf ly itte , /� (/ 1 f ID / (i � l� e��;I ( /A), Signatu a Dept. He esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Blanket authrz-CollectionConsv-FY2014 (Mar 2010) From: Kent Shankle RE: Collection Conservation Care The following is the note to accompany the blanket authorization request: Each year the Waterloo Center for the Arts receives an annual appropriation of $5,000.00 from the Community Foundation to support ongoing collection conservation care and maintenance. We usually work on pieces in small batches throughout the year. The reasons for this are many- it is easier to safely transport smaller batches of work, it is relatively slow and tedious work, we like to keep our potential loss liability limited, and contractors typically have limited storage and work space available. For collection conservation projects we generally choose contractors on a case -by -case basis. While we sometimes use other vendors for specific projects, for our higher value pieces we usually prefer to work with Van Doren's Custom Picture Framing as they have special training in museum standards, offer services such as conservation sewing, and we are satisfied with the professional handling and security that they provide, something that we have not found with other vendors. Kent Shankle, Curator Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Email kent.shankle(a waterloo-ia.org City Clerk Use Only Finance Committee Approval Date r/7A/tit City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ up to $7,000 plus est. shipping costs of $ 0.00 to pay for or purchase FY2014 Blanket authorization of food purchases (see attached estimates) This purchase or expenditure is being made because: list of estimated food purchase are attached Vendor selected for this purchase: pi Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: variety of vendors to be used for different events Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: Arts 26-4250-, & Yth Pay 26-4250, & Grants/prj 26-4265- various codes (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ubmitted (Signature Dept. Head or Designee) $ $7,000 for all $ Af L (.i ,�/,r 11 (V/' 1 ?� zkr i' /-//k, `i`f Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Blanket authrz-FOOD pur-FY2014 (Mar 2010) Finance Committee City of Waterloo Waterloo Center for the Arts & Youth Pavilion & Grant Budgets RE: FY2014 Blanket Authorization of Food Purchases Please authorize the following estimated food purchases that could occur in FY2014: 1. Youth & Adult Class supplies for classes that have food purchases. Food costs are paid for by the registrations fees paid to take the class. RANGE: $1-$100. (per each class) Annual Budget: #1524 010-26-4250-1524 $1000 ' 010-26-4208-1524 $1000 2. Food purchases for: Special Events, programs, promotional Shop Sales, Opening receptions, Art Festival patron party food expenses, Volunteer Events and receptions, Food for Volunteers working on mailings. RANGE: $1-$800. (per each event) Annual Budget: #1390 010-26-4250-1390 $1000 v 3. Visiting Artists food and travel expenses related to programming at the Arts. RANGE: We will use the City's current travel policy rates for guidelines when Reimbursing the Visiting Artist for food and other travel expenses. Annual Budget: #1346 (A travel request will be filled out for each person.) 010-26-4265-1346 unto $1000 4. Food purchased for meetings that are reimbursed by participants attending the meeting. RANGE: $1-$300. (Per each event) Annual Budget: #1390 010-26-4250-1390 $1000 5. Food purchased for building rentals such as coffee/sugar and cream products. People who rent rooms at the Center pay for coffee for their meetings. The rental cost for the room adds on extra charges for coffee and/or any equipment used. RANGE: $1-200. (per each purchase) ANNUAL BUDGET# 1539 10-26-4250-1539 $1000 ✓ 6. Food purchased for special events, Riverside luncheons, symposiums, meetings, and conferences that are funded by registrations. RANGE: $1-500 ANNUAL BUDGET: #1390 010-26-4250-1390 $1000 / RECAP: Budget Amt. Food Amt. 010-26-4250- 1390 Art Center Budget 5000 3,000 1524 3750 1,000 1539 4750 1,000 010-26-4265-1346 Grants/Projects 010-26-4208-1524 Yth. Pay. Budget 7040 1,000 2000 1.000 7,000 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 1 Approval Date (I P /4" The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 2,509.49 plus est. shipping costs of $ to pay for or purchase 2014 Letterhead for all departments Business cards for Pat Morrissey, Steve Schmitt, Tom Lind & Suzy Schares This purchase or expenditure is being made because: New Councilmembers Vendor selected for this purchase: Safeguard Business Systems XBids or written quotes were taken on this purchase, as follows: Quotes received from Dicky's - $2,855.00; Karen's Print -Rite - $2,992.91 Waterloo Print Shop - Green only - $1,957.82 Business cards - Karen's Print rite - $47.40/500 qty; Safeguard - $40.00/500 qty Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8970-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subrrritte�i1 _ate (Signature De Head or Designee) Date (SigrJeture Finance Dept. Review) Date (Project Code) $ .5C)C10 $ 65C.6 K:\shared goodies\forms\Copy of Expenditure Pre-Authorization.xls (Mar 2010) WATERLOO to LO LC; LO Ln Ln 00 LIS U) a LD Q1 Ni LO Lc; 00 lD N Ni N N Z 1_ Le) Lf1 Ln N N M Ln N LO Ln lD a--i U) In re) u1 a-1 a --I a-i 01 LU CC Z Lu N N M N Lf) a-i ci M a --I N %-I 01 Q 5 F- N Y Cl_ K O O 00 O 00 O O O 00 O O O 00 O O O VI O O O O op O O O O O O O O O O O O O O } L7 0 0 0 0 ul 0 0 Ln 0 0 0 0 0 Ln 0 0 0 0 LA LuN N N O O Cr) N O Lf1 N N. N N N 01 N N N N N Y N Ni N N V a-1 ai N a--1 %-I a--1 00 _U N 0 J 0 0 U SAFEGUARD GREEN ONLY V ▪ V LC) LO LO d N CO C' d • V CO 00 CO N 01 • N lD Ol n tT 00 00 01 01 LD O1 00 CO CO 00 LD lO to N N N lD N LO LD O m O lD ai lO m m m n M M 1 Ni m-1 m M a --I N M m N M N n n Ln ai a-i N a-i a-i N 01 a-L M M M N N CO M N O M Q1 tD M M CO M l0 LO LD 01 O O O O O O1 m m M M m 01 m m M M 01 O m In 01 m LD LO LO 0 0 0 0 0 V V 4 n n u1 V n M V N 00 V V Lf1 4 00 00 00 01 O O O O O 01 ✓ V CY N ID a --I ci N a▪ ni 4-• m co 4 4 N ▪ DO 00 00 R V 'I' LO M a-1 Ln N N LETTERHEAD n n n 00 00 N n CO O N ci • n n N N V 4 V rl V 4- 4-00 00 00 4-00 N. V 4- al G 4 00 a Ol 01 Ol 01 V aH d' O ati M N a-i a- 1 LO a--1 N N N N ci Ln O 00 O O O 00 Le) VI Lf) Ln Z a a a a ui a a a LL a a a a a a a a a a Q W W L1J LU Lu W Lu Lu cC LAJ LL LU W LL Lu Lu Lu W Lu cC z K z 2' cC cc cC O' cc s cc oc cC cC cC cc cCLY 0' ei eti ei e1 1-1 LD a-1 a e1 a -I m N a1 a1 lD e-i N N N O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 00 00 00 00 00 OD 00 00 O0 00 00 00 00 O0 O0 00 00 O O O O O O O O O O O O O O O O O O 0 L L L L L L L L L L L L L. L L L L L 0 0 0 0 0 0 0 O L 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L) 0 CC Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y O J U U U U V U U V U U U V U U V U U U U J 4 O J J J J J J J J J J J J J J J J J J J 0 0 U 00 CO CO CO m m CO CO CO 00 CD CO m CO m CO CO CO m F I- - 0 W 0 1 ANIMAL CONTROL BUILDING INSPECTION CITY ATTORNEY COMM PLANNING 6 COMMUNITY DVLPMNT 7 ENGINEERING 8 FIRE 9 HOUSING AUTHORITY 10 HUMAN RESOURCES 11 HUMAN RIGHTS 12 LEISURE SERVICES cc 0 } Q 2 m ci 14 MEMORIAL HALL 15 POLICE DEPT 16 PUBLIC WORKS 18 WASTE MANAGEMENT SERVICES 19 WCTV-CABLE BUSINESS CARDS STEVE SCHMITT 0 Z J 0 1- PATRICK MORRISSEY SUZY SCHARES GRAND TOTAL City Clerk Use Only Finance Committee Approval Date I iJ I f'f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,000 NTE plus est. shipping costs of $ N?A to pay for or purchase further repairs to the expansion joint plate at the southeast end of the 11th St. bridge. This purchase or expenditure is being made because: The recent extreme cold weather broke the welds on the previous temporary repairs done in November. Joint plat needs to be rewelded to the structure. Vendor selected for this purchase: Peterson Contractors, Inc of Reinbeck, Iowa ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: PCI made the previous repairs and has worked with AECOM to determine the best temporary repair for this joint. PCI estimate 1-day of work. Traffic control to be provided by the City. Prior Committee Actions (Dates): Temporary repairs - 11/12/2013 Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 4.13-07-7400-2161 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfusub (Project Code) $ 180,000.00'' $ 177,980.841/ (,/_l e_C„ ite/t / -e i '/`/ (Signature Finance Dept. Review) Date K:\shared goodies \forms\11th St Bridge Repairs_1-20-14.xlsx (Mar 2010) City Clerk Use Only Finance Committee i'� Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,000.00 plus est. shipping costs of $ to pay for or purchase flower seed for park and golf course flower beds, flats, and supplies needed to start the seeds. This purchase or expenditure is being made because: to beautify the parks. Vendor selected for this purchase: Park Seed, Greenwood, SC n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Park Seed Wholesale, Greenwood SC, has the varieties we use. By placing the order now, we receive a 43% discount. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax Bonds Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is . - submitted, ignature De Head or Designee) (Project Code) $ 22,000.00 ./ $ 15,644.005 - i/// I:Lr, / /t �' `i Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Park Seed Preauth (Mar 2010) City Clerk Use Only Finance Committee Approval Date i f Z1 114 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,175.00 plus est. shipping costs of $ to pay for or purchase One 300 gallon self contained pressure washer unit. This purchase or expenditure is being made because: to clean Leisure Services facilities where running water is not available, such as to clean park restrooms. Vendor selected for this purchase: Campbell Supply Waterloo IA Bids or written quotes were taken on this purchase, as follows: Campbell Supply, Waterloo $3,175.00 Hotsy, Denver IA $3,258.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4100-2113 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submi ed, ignature $ 100,000.00 $ 62,889.00 ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date r /zi / / `1- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,568.00 plus est. shipping costs of $ to pay for or purchase Acquisition and delivery of 28 concrete pods (jersey barriers) to the Sherwood Park area This purchase or expenditure is being made because: Barriers are needed to place by gates and around parking area to prevent vehicular access to the area. Vendor selected for this purchase: Benton's Sand & Gravel, Inc ❑x Bids or written quotes were taken on this purchase, as follows: Only two area vendors supply this product (Mannats and Bentons) and only one vendor (Benton's) has the product currently available in stock ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds E Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) REAP Grant This expenditure is to be coded to the following budget line -item: '6 a; (1 / -) (L/Li Og ("1 i ! &C1 i) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecgully su (Signature D- t' ead or Designee) $ 193,400.00 ;!{3`, v. it(( U y)./.P h I /Ij 4/(_C.WJLC/2 /-/5 )/9 Date (Sighature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization - REAP Grant Concrete Pods Bentons.xls (Mar 2010) ARIC SCHROEDER To: Subject: Aric, Jim Snodgrass RE: Concrete Barriers 14 each on a load, $56.00 per block Delivered. Would need Tractor Backhoe or larger to unload on your end. Jim James D Snodgrass Benton's Sand and Gravel Inc. 905 Center Street Cedar Falls, Iowa 50613 Office 319-266-2621 Fax 319-266-5926 Cell 319-415-4490 ag (A)As, �6 >oc I / 5 -6g- From: ARIC SCHROEDER Sent: Thursday, December 12, 2013 4:10 PM To: mailto:J.Snodgrass@abentonsandandgravel.com Subject: FW: Concrete Barriers Jim, It is my understanding that you have about 50 2x2x6 "pods" (jersey barriers) for sale at $35 apiece. If I can purchase some of those from you and have you deliver them, how many would fit on a single load, and how much would the delivery cost per load be? Delivery location would be to the Sherwood Park Area (Greenwood Road and North Hackett Road). Thanks, Aric From: TRAVIS NICHOLS Sent: Thursday, December 12, 2013 2:49 PM To: ARIC SCHROEDER Cc: PAUL HUTING; NOEL ANDERSON; cnorthrup©aco.black-hawk.ia.us Subject: RE: Concrete Barriers Aric, Benton concrete has about 50 2x2x6 on hand. Benton Sand and Gravel can deliver them. The "pods" as they call them are $35 apiece. You would have to contact Benton sand and gravel for delivery price. The pods weigh approximately 3300-3500# a piece. Our equipment will only allow us to move 3-4 at a time. It would be best to have them delivered and unloaded. Manatt's is out for the winter and I'm sure Benton's will not be making any more this year. The City of Waterloo has an account with both I think. 1 Travis Nichols Facilities/Project Manager Waterloo Leisure Services 319.291.4370 office 319.291.4297 fax Travis.nichols@waterloo-ia.org From: ARIC SCHROEDER Sent: Thursday, December 12, 2013 1:59 PM To: TRAVIS NICHOLS Cc: PAUL HUTING; NOEL ANDERSON; cnorthruo@co.black-hawk.ia.us Subject: FW: Concrete Barriers Travis, We are going to need some jersey barriers (we have already talked about this some). We may have to use some permanently at the trail head at N Hackett because of the buried rubble and difficulty in being able to install bollards...but we will also need some immediately for temporary use with the temporary gates that will be getting installed next week. These should be REAP grant eligible, so I would say we should move forward and get as many as we can for under $1,000 right now (over that and we'll have to do a pre-auth). Can you do some checking who has some and if more than one source does, who is cheapest. I'm fine placing the order or running somewhere with the City credit card again, but I'll need to involve you anyway on the pickup/delivery details. Will Leisure Services have the ability to pick them up and drop them off at sites needed in Sherwood? Thanks, Aric 2 City Clerk Use Only Finance Committee Approval Date 1 1 Z' 1/ 1 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3.109.00 plus ext. shipping cost of $ 50.00 Repair of Virginia Lift Station Pump #1 Departmant to expend to pay for or purchase This purchase or expenditure is being made because: Pump worn-out, no longer pumping its pump capacity I I Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. our rep for these pump parts Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: 111Road Use Tax: Sewer: Sanitation: Bonds: nFederaUothergrants: nOther(specify): This expenditure is to be coded to the following budget line -item: 5?0-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitt (Project Code) $ 250,000.00 $ 122,729.69 (Si tur ept. Head Or Designee) Date (Signature Finance Dept. Review) Date 01/10/2014 FRI 9:19 FAX 877 244 2508 Zimmer & Francescon Z001/002 Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 309-797-1117 877-244-2508 Fax rexIt zimmerfrancescon.com Job Description: FM 6" B5413, sn 1050634 QUOTATION # 140106 Amended Date: 01/10/2014 To: Waterloo WWTP Attention: Richard Olson Fax # 319-291-4523 From: REX LARSON QUANTITY UNIT DESCRIPTION PRICE TOTAL Item 1 ea Impeller, CCW, 11.0" dia. $3,050.00 $3,050.00 1 ea Volute gasket $8.00 $8.00 1 ea Hand hole cover $42.00 $42.00 1 ea Hand hole gasket $9.00 $9.00 Wlti°Liiv//9 45- 7/ /-lls7i� _. Delivery 3-4 weeks ARO Materials Total —$371-09700 3, /5-�%.04' City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 6,150.00 Waterloo Fire Department to expend plus est. shipping costs of $ 300.00 Rescue strut and ram/Jack Conversion Kit. to pay for or purchase This purchase or expenditure is being made because: Waterloo Fire Rescue currently does not have struts that are capable of lifting. Vendor selected for this purchase: Danko ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single source provider/Danko is the only supplier for Iowa. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund ❑ Road Use Tax ❑ Sewer Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ctft.tl"y bmitt , Sanitation (Project Code) $ 40,000.00 / $ 11,869.27"/ 1 cw vw yG (Signature D pt. Head or Designee) Date (Signature Finance Dept. Review) Date Sent over January 15, 2014. y Danko Emergency Equipment Co. 109 Ash Street, PO Box 218 Snyder, NE 68664 Phone # 402-568-2200 866-568-2200 Fax 402-568-2278 Web Page: www.danko.net E-mail: sales@danko.net Manufacturer of Fire -Rescue and Industrial Equipment Sold To: WATERLOO FIRE & RESCUE 425 E. 3RD ST. WATERLOO IA 50703 Attention Mr. MIKE MOORE Quote Date January 13th 2014 Item No. Description Terms NET 30 DAYS Ship Via GROUND DEST. QUOTATION Page: 1 January 13th 2014 Ship To: WATERLOO FIRE & RESCUE 425 E. 3RD ST. WATERLOO IA 50703 Payment Type Sales Rep 911 911TOOLS FSWACC FULL SET STRUT PACKAGE W/ ACCESSORIES. SET INCLUDES 2-HDY LIFTING STRUTS, 2-TELESCOPING ADJ STRUTS, 4-TUBE ADAPTER, 4-STD HEADS, 4-RATCHET STRAPS, 2-5/16" GRADE 70 ATTACHMENT CHAINS, 1-3/8" GRADE 80 LIFTING CHAIN, 2-15" J-HOOK, 2-MULTI HOOK CLUSTERS 911 911TOOLS RJCK16 RAM/JACK CONVERSION KIT WITH RKRPNL ROCKER PANEL SUPPORT Terms Net 30 Days Delivery F.O.B. WATERLOO, IA. This quotation is valid for a period of 30 days. Quote No. Price Qty Extension $5,668.75 1.00 $481.25 Sub Total TAX EXMPT Total Price 1.00 $481.25 $6,150.00 $0.00 $0.00 $6,150.00 Division of Big River Companies Inc. The latest technology in vehicle stabilization is available now. Our patent pending design incorporates the strength, speed, control and dependability of hand powered hydraulics integrated into the structural components of the strut. •%4 Time is critical in a life saving situation. A full lift can be achieved in less than 30 seconds. Don't be caught short needing more lift capacity. With a maximum lift capacity of 6000# most any stabilization situation can be handled with ease. Our supplied Universal End Adaptor is configured to be able to handle most underbody situations along with also accepting our standard 5/16" lifting chain. Other end adaptors are available for specific scenarios such as structural collapse, special chain rigging, and tripod setups. The standard base provides 80 square inches of surface area for soft materials along with a diamond plated face for asphalt or concrete. The base also has dedicated attachment points for ratchet straps, chains or earth pins. Life saving tools for the rescue professional Big River Companies Inc. 1828 State Hw 9 Lansin• Iowa 52151 563.538.9211 • 2 - Hydraulic Lifting Struts 2 - Stationary Struts 4 - Universal End Adaptors 2 - Structural Support End Adaptor 4 - Ratchet Straps 4 - Frame Hooks 2 - Grade 80 Lifting Chains 4 - Multi Tool Hooks Lift capacity Stroke Weight Minumum Height Maximum Height 6000# 16" 60# * 73" * 104" * All RescueStrut products are made from the highest quality materials. State of the art design and manufacturing techniques provide for precision and quality in manufacturing. Aircraft quality aluminum is used in many components for it's strength and light weight. RescueStrut product sets can be supplied configured to meet your particular needs. They can also be purchased individually for custom applications. Typical RescueStrut set configurations are shown below. 1 - Hydraulic Lifting Strut 1 - Stationary Strut 2 - Universal End Adaptor 1 - Structural Support End Adaptor 2 - Ratchet Straps 2 - Frame Hooks 1 - Grade 80 Lifting Chain 2 - Multi Tool Hooks Holding capacity Weight Minimum Height Maximum Height * Standard configuration 6000# 30# * 73" * 110" * Life saving tools for the rescue professional Big River Companies Inc. 1828 State Hwy 9 Lansing, Iowa 52151 563.538.9211