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Home My WebLink About01/13/20141. 2. 3. 4. 5. 6. 7. 8. 9. FINANCE COMMITTEE January 13, 2014 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 6, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Todd Derifield-City Forester Midwestern Chapter of Dubuque, IA 01/29/14- $500.00 the International 01/31/14 Society of Arboriculture's Annual Conf & Trade Show Office Justin Brandt Trial Preparation, Kansas City, 02/18/14- $633.00 Presentation, and MO 02/21/14 Testimony Office Adam Liddle Roadside Interview Johnston, IA 03/18/14- $575.00 03/21/14 Officer Nathan Watson Tactical Medicine for Johnston, IA 02/11/14- $405.00 Patrol 02/13/14 Inv. Newell, Duncan and Law Enforcement Countryside, 02/10/14- $404.00 Officer Erie Response to School IL 02/11/14 Violence Aric Schroeder, City Planner Main Street Board Waterloo, IA Jan -Dec $120.00 Lunches for 2014 2014 Steve Jordan, Fire Marshal R0615 Hazardous Emmitsburg, 01/17/14- $167.32 Materials Code MA 01/25/14 Enforcement Dan Youngblood, Combination Inspector State of Iowa Plumbing code, Industry & Waterloo, IA 02/08/14 $120.00 Safety Noel Anderson, Community 2014 Cedar Valley Washington, 03/09/14- $1,670.00 Planning & Development Coalition DC 03/11/14 Director 10. Rudy D. Jones, Community 2014 Cedar Valley Washington, 03/06/14- $1,820.00 Development Director Coalition DC 03/11/14 11. Approval to dispose of Sharp AR 235 copier which does not work Serial #20507393- submitted by David R. Zellhoefer, Asst. City Attorney 12. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Erpenditure Building Maintenance $2,750.00 Professional Services for Police Evidence Storage — (previously approved for $2,065.00) Cultural & Arts $2,130.00 15 folding tables Leisure Services $2,157.00 Misc cross training equipment Leisure Services $4,000.00 Rules signage within the Cedar Valley SportsPlex Leisure Services $1,700.00 Office supplies including; pens, paper, laminating pouches, binders, markers, etc. Leisure Services $6,000.00 Equipment parts from Great American Outdoor Police $4,050.18 Repair police patrol car (092) Traffic Operations $12,592.39 + $300.00 4 — Mast Arm Poles and hardware Traffic Operations $6,308.51 Boring tool for under driveways & sidewalks Waterloo Fire $3,334.00 Carbon monoxide monitors for ambulances BUDGET LINE ITEMS TO BE AMENDED 13. Authorization to increase revenue Line Item 3350 (federal grants) and increase expenditures Line Item 1327 (residential rehab) in the amount of $250,000.00. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. FINANCE COMMITTEE January 6, 2014 Immediately following Organization Meeting Council Chambers Members present: Cole, Schmitt, Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of December 16, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of December 30, 2013, via e-mail, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Haitian Art Society Port -Au- 01/23/14- $4,525.00 Chawne Paige, Curator Annual Conference Prince, Haiti 01/31/14 Mayor Buck Clark Cedar Valley Coalition Washington, 03/08/14- $2,085.00 DC 03/11/14 Officer Al Bovy & unnamed To Choose a new K9 Denver, IN 01/27/14- $706.00 Police Officer 01/29/14 Sgt. Augustin Farmer National Dual Purpose Denver, IN 01/26/14- $748.00 K9 Trainer's 01/29/14 Recertification Brad VanderWerff, Golf Iowa Turfgrass Des Moines, 01/28/14- $195.00 Superintendent Conference & IA 01/30/14 Tradeshow JB Bolger, Golf Manager Iowa Turfgrass Des Moines, 01/28/14- $110.00 Conference & IA 01/30/14 Tradeshow Bob Jorgensen, Golf Iowa Turfgrass Des Moines, 01/28/14- $195.00 Superintendent Conference & IA 01/30/14 Tradeshow Tom Klein, Golf Iowa Turfgrass Des Moines, 01/28/14- $150.00 Superintendent Conference & IA 01/30/14 Tradeshow Officer Jeremy Pohl ICAC Internet Neenah, WI 01/13/14- $1,432.00 Evidence Finder 01/15/14 Training Sgt. Michael Rasmussen Advanced Less Mankato, MN 04/07/14- $1,328.00 Lethal/Chemical 04/10/14 Munitions Instructor Recertification Officer Erie, Inv. Gergen, Sgt. ILEETA Training Lombard, IL 03/23/14- $3,582.00 McClelland, Sgt. Richter Conference 03/28/14 Wayne Castle, Associate SLSI Workshop — To Ames, IA 01/17/14- $130.00 Engineer Accept or Not to 01/17/14 Accept; That is the Question Mike Moore, Battalion Chief Command & Control Wichita, KS 01/19/14- $1,380.65 Incident Operations 01/26/14 Captain Joe Leibold Law Enforcement Des Moines, 01/26/14- $390.00 Executive Development IA 02/08/14 Seminar 15. Finance Committee January 6, 2014 Page 2 Mr. Jones questioned several items. Captain Joe Leibold explained the need for three officers to travel to get the new Police K-9. Paul Huting, Leisure Services Director, explained the need for the forestry software. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following expenditures be approved. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Airport $8,157.00 Airport general liability insurance for CY 2014 Cultural & Arts $3,000.00 Construction services for "Great Bicycle Recycle" exhibit Leisure Services $21,927.73 Amended Preapproval-Kitchen equipment for the Cedar Valley SportsPlex. (784.78 additional items needed) Leisure Services $2,100.00 Renewal of annual subscription to Tree Keeper 7.7 Mayor $4,780.79 FY 2014 Metro Coalition Membership MIS $3,525.00 Edge network switches (2X Extreme X440-24p switches) for SportsPlex Police $68,203.00 Electronic document management system to include hardware for processing previous paper documents and Laserfiche software assurance program Traffic Operations $36,090.75 Water Base Traffic Paint — Yellow, White and Reflectorize Spheres (beads) Traffic Operations $24,704.60 20 — black street light poles and anchor bolts Kent Shankle, Cultural and Arts Director, explained that due to a termination the position that would generally construct the exhibit, however, that position has not been filled, therefore, a contractor is needed. Jones/Schmitt To table the document management system until further information can be provided. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for insurance — Police Car Repairs funded by the insurance proceeds in the amount of $2,599.56, be approved. Ayes: Seven Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the Danes Field Improvements #2, to be funded with $72,000.00 from the Black Hawk Co. Gaming Association; $10,000.00 from Build Our Ballpark; and $50,000.00 in bonds, be approved. Ayes: Seven. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated January 6, 2014, in the amount of $774,573.74, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt seconded by Jones that the meeting be adjourned at 5:51 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE CITY OF WATERLOO Council Communication City Council Meeting: January 13, 2014 Prepared: December 17, 2 Dept. Head Signature: �1--� (David R. Zellhoefer) # of Attachments: SUBJECT: Permission to Dispose of Copier Submitted by: David R. Zellhoefer, Asst. City Attorney Recommended City Council Action: Approve action to dispose of old copier. Summary Statement Expenditure Required Source of Funds Policy Issue Alternative Background Information: The legal department has a Sharp AR 235 copier which does not work. The cost of fixing a machine for which they no longer make parts far outweighs the cost of a new copier. Therefore, legal asks for permission to dispose of old copier. There is no maintenance contract for said machine. Serial No. 20507393 City Clerk Use Only Finance Committee Approval Date / /q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,750.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Professional Services for Police Evidence Storage (previously approved for $2,065.00) Vendor selected for this purchase: Structure Architects ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax ❑ Sewer 0 Sanitation ❑X Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respeptfully sub $ ?�� , L /'l1+%i�i (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Prof Sery for PD-Animal Control.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date / 2' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2,130.00 plus est. shipping costs of $ N/A to pay for or purchase 15 folding tables This purchase or expenditure is being made because: Currently inventory of tables used for programs and event rentals is dwindling with a high proportion in poor condition from long-term use. Vendor selected for this purchase: Iowa Prison Industries ❑x Bids or written quotes were taken on this purchase, as follows: Iowa Prison Industries: $2,130.00 Kirk Gross Company: $3,258.79 Storey Kenworthy: $3,977.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund I I Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-26-4205-2152 Capital Bonds (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 38122@0 11a;aec.1 $ -38,. 00 �l� &,;(4 G c R� ectfull su t ed, .�. ! /i/iy ` t��l �CCc /. ( ignature e . ead or Designee) Date ( igna ure Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 1 2 3 4 5 6 7 9 _ 10 11 12 13 14 15 16 Iowa Prison Industries ys 1445E Grand Ave Des Moines, IA 50316 http://www.iaprisonind.com Phone: 800-670-4537 Fax 515-242-5779 Plant Promise Date: IPI ORDER #: BILL TO: WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST WATERLOO IA 52701-1313 Office Use Only Order Form Sales Representative: Michael O'Brien, #2 Prepared By: Ann Baughman DATE: 9/3/2013 SHIP TO: SAME SPECIAL INSTRUCTIONS: Please contact customer 24 hours in advance of shipment. Plant: ❑ Anamosa Wood Anamosa Metal ❑ Mitchellville ❑ Fort Madison PO NO: PLANT QUOTED SHIP DATE: ## DAYS FROM RECEIPT OF ORDER 60 DAYS CONTACT PERSON & NUMBER MIKE GUILD 319-291-4490 MIKE: GUILD @' WATERLOO-IA.ORG PRODUCT NUMBER QTY PRODUCT DESCRIPTION UNIT PRICE TOTAL COLOR OR STAIN $ FTBLFLD2472 24"X72" STANDARD FOLDING TABLE 75 LB $ 125.00 $ - GRAY CHROMATIX LAMINATE $ - DARK NEUTRAL PAINT SPE2144E 24"X72" LITE FOLDING TABLE 65 LB $ 172.00 $ - FTBLFLD3072 30"X72' STANDARD FOLDING TABLE 93 LB $ 142.00 - SPE2144H 30"X72" LITE FOLDING TABLE 71 LB $ 199.00 $ - FTBLFLDPLY3072 30"X72" PLASTIC TOP LITE TABLE 35 LB $ 96.00 $ - LIGHT GRAY TOP $ - GRAY FRAME $ $ - .- _ $ $ - $ SUBTOTAL' $ _ Shipping is FREE for furniture orders over $ 1000 per address. Shipping charges of 10% of the order total (minrnum $8.50) will be added to all orders under $1,000) SHIPPING: $ - INSTALLATION: $ - Customer Signature TOTAL COST: $ - Ship Date: Page 1 of 1 KIRK GROSS COMPANY 4015 Alexandra Dr. P.O. Box 2097 ..- Waterloo, IA 50704 Fax 319-234-7901 Phone 319-234-6641 Quotation Page 1 of 1 Quote Number Quote Date CustomerOrderNumber Customer Number Account Representative P Project Number 11616 04/15/13 72W TABLES WAT222 PATRICK SULLIVAN QUOTE TO: Terms: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 NET 15 DAYS SHIP TO: CAMMIE SCULLY WATERLOO CENTER FOR THE ARTS CITY OF WATERLOO 225 COMMERCIAL STREET Waterloo, IA 50701 P: 1.319.291.4490 Line Quantity Catalog No./Description Unit Price .- - Extended Amount 1 15 MIDWESTFOL 185.88 2,788.20 Midwest Folding Products: 30"Wx72"Lx29H" w/ Premium Laminate Model #630EF Fusion Maple Laminate w/ Grey Metal/Edge QUOTATION TOTALS Sub Total 2,788.20 MIDWESTFOL FREIGHT CHARGE 370.59 KIRKGROSS DELIVERY CHARGES 100.00 Grand Total 3,258.79 *******End of Quotation******* Accepted by Title Date MIKE GUILD From: Lori Knaack <Iknaack@storeykenworthy.com> Sent: - Wednesday, April 17, 2018 11:00 AM To: MIKE GUILD Subject: Folding Table pricing Attachments: Hexalite Series Folding Tables.pdf Hello Mike Pricing for the tables is as follows: 30" x 72": $244.50ea 30" x 96": $263.35ea Freight on 15 of the heaviest option would be $310.00. I've attached the spec sheet on the table. If you decide to move forward. give me quantities and I can formalize the. quote. Thanks for contacting me Mike! Don't float away today!!! 3 b? Lori Knaack 1 Interior Designer [P] 319-433-4308 [F] 319-234-6199 514 Bratnober Street I Waterloo, IA 50703 °INN, W,t no and fx«hwta MATT i ARRO.1 1 A Storey Kenworthy Company 1 City Clerk Use Only Finance Committee Approval Date / ( 11 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 4,000.00 plus est. shipping costs of $ n/a to pay for or purchase rules signage within the Cedar Valley SportsPlex. This purchase or expenditure is being made because: Rules signage is necessary to inform patrons and visitors of facility rules. Vendor selected for this purchase: Signs & Designs ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: Signs & Designs is handling exterior signage for the project. In order to keep a level of consistencty in the appearance of signage in the building we have continued on with them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund riBonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,984,192.00 ✓ and the current available balance is Respectfully submitted, Signature Dep $ $01,878.00 ✓ /,4,r4%i-(J &- l4 jLi44( d or Designee) Date (Signature Finance Dept. Review) Date / -' K:\shared goodies\forms\rule sign preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date / L/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,157.00 plus est. shipping costs of $ NA to pay for or purchase miscellaneous cross training equipment. This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: Jesup Gym (Jesup, IA) ❑x Bids or written quotes were taken on this purchase, as follows: Jesup Gym (Jesup, IA) $2,157.00 Rogue Fitness (Columbus, OH) $2,342.48 (no estimate for shipping) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants Ox Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respect:hilly submitted, $ 1,984,192.00 ✓ $ ,90 7;' 7 i (c //) (Signature Finance Dept. Review) /-7—; 2.i. Date K:\shared goodies\forms\cross training preauth.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date />"-i -/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,700.00 plus est. shipping costs of $ to pay for or purchase Office supplies including; pens, paper, laminating pouches, binders, markers, etc. This purchase or expenditure is being made because: to have supplies available at the Sports Plex for both sports and sports plex needs. Bills will be split 50/50 between the two budgets. Vendor selected for this purchase: Storey Kenworthy n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Storey Kenworthy has the contract with the City for office supplies. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nX General Fund ❑ Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1561 010-37-4200-1561 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 6,000/1,900 $ 5,993' 1,165 V /C/ ? ji�61 (.t4 / 7-;zol l gnature Dept. r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Storey Kenworthy sports supplies.xls (Mar 2010) 01/08/2014 09:07 3192914297 WATERLOO LEISURE SER PAGE 02/02 City. of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Commktee Approval Date 1—/ 3 -/L1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 6,000 plus est, shipping costs of $ to pay for or purchase Equipment parts from Great American Outdoor. This purchase or expenditure is being made because: To replace or repair worn out or broken parts to properly maintain the golf course mowing equipment. This is John Deere equipment. Vendor selected for this purchase: Great American Outdoor Rock Island IL n Bidsor written quotes were taken on this purchase, as follows: R&R Products (Arizona), Waterloo Imp (Waterloo), and Great American (Rock Island) each provided a price per part. Parts are being ordered from the lowest bidder per part. U Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer [J Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! submitted, (Project Code) $ 16,804.00 ✓' $ '//sal/ �`f ✓ nature Dept. e, . or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Winter parts order preauth Great American (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,050.18 plus est. shipping costs of $ 0.00 to pay for or purchase repair police patrol car (092) that was involved in a motor vehicle accident. This purchase or expenditure is being made because: vehicle repairs needed to return it to active patrol. Vendor selected for this purchase: Cedar Valley Motors & Collision Center Q Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors & Collision Center $4050.18 Droste Auto & Glass $4429.16 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ ;1Q /P.: - Respectfully submitted,4 / (SignatuDept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Lt Approval Date I i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,592.39 plus est. shipping costs of $ 300.00 to pay for or purchase 4 - Mast Arm Poles and hardware This purchase or expenditure is being made because: Upgrading the interesction of Baltimore St. and Mitchell Ave. Vendor selected for this purchase: Van Meter ❑X Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $12,592.39 3E Waterloo, IA $14,299.99 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El ❑X General Fund ❑X Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, J Sanitation (Project Code) $ 25,000.00 $ 25,000.00 (Signature Dept. Head or Designee) / /Date Sighature Finance Dept. Review) / -Yc/ `f Date K:\shared goodies\forms\2014-January-Expenditure Pre -Authorization - Mast Arm Poles -Van Meter -Mitchell & Baltimore.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Department to expend $ 6,308.51 plus est. shipping costs of $ 0.00 to pay for or purchase Boring tool for under driveways and sidewalks City Clerk Use Only Finance Committee Approval Date / This purchase or expenditure is being made because: More effective solution versus breaking up driveways and sidewalks to run conduit Vendor selected for this purchase: Ditch Witch n Bids or written quotes were taken on this purchase, as follows: Ditch Witch - Slater, Iowa - $6308.51 Vermeer Sales and Service - Pella, Iowa - $6385.00 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation ❑X Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7120-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully _ .mitted, (Project Code) $ 40,000.00 $ 30,340.97 /- C -' fr(/./1/11J �� /,� c �� / �'aw/' K:\shared goodies\forms\Traffic -Boring Tool - Jan 2014 (Mar 2010) City Clerk Use Only Finance Committee �1 Approval Date / / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 3,334.00 plus est. shipping costs of $ none to pay for or purchase Carbon monoixe montors for ambulances. This purchase or expenditure is being made because: See Attachments Vendor selected for this purchase: Sandry Fire n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Attached. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1410-2117 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respecu emitted, (Si. nature D:.t. Hea. or Designee) $ 265,000.00 ✓ $ 39,530.75 r/ Date (Signature Finance Dept. Review) Date Sent over January 7, 2014. CITY OF WATERLOO, IOWA WATERLOO FIRE RESCUE 425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 Fax (319) 291-4279 Pat Treloar • Chief of Fire Services Manor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward 1 CAROLYN COLE Ward 2 HAROLD GETTY Ward 3 QUENTIN M. HART Ward 4 RON WEEPER Ward 5 BOB GREENWOOD At -Large STEVE SCHMITT At -Large To: Chief Treloar From: Barb McBride Date: December 23, 2013 Re: CO Monitor purchase I am requesting to purchase CO monitors for each of the jump kits on each ambulance and Engine 306. (6 units) We have had numerous problems on our current units giving false readings and alarms. Due to the age of the units and their inaccuracy, we have removed them from the jump kits. Both dealers I spoke with recommended replacement of our current monitors rather than trying to fix them at this point. They are 3 years old or more and most manufacturers don't warranty those After 2 years. I feel the monitors are a very important part of our gear as they can be the first line of defense in alerting our medics to the presence of carbon monoxide when they respond to a residence. I feel we need to get these units replaced as soon as possible. I have enclosed the two quotes (Sandry Fire Supply and Grainger) I have collected for the units and it appears that Sandry Fire Supply, LLC is the cheapest price for the units and the calibration equipment to go with that. These units do not require battery changes or replacement of filters like in the past. They are virtually a turn on and go unit. If you have any questions please let me know. www.cedarnet.org/fire CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Quote Comparison Grainger Sandry Detector 262.00 x6 = $1575.00 213.00 x 6 = $1278.00 Regulator 161.25 303.00 Tubing 10.42 14.00 Gas cylinder 63.60 195.00 Totals $4616.97 $3334.00 Sandrvr Fire Supply, L.L.C. 618 6th Street DeWitt, IA 52742 Voice: 888-586-2938 Fax: 563-659-8147 Waterloo Fire Department 425 E 3rd Street Waterloo, IA 50703 QUOTATION Quote Number. m2345 Quote Date: Dec 11, 2013 Page: 1 6.00 msa10092522 1.00 1.00 1.00 1.00 msa10128644 msa710882 msa 10034391 msa10077384 MSA- Altair CO Detector, Maintenance free, Two year warranty, Cal gas and testing equipment- MSA- Altair Galaxy CX2 Automated Test Station MSA- Caliberation Gas (CO) Cylinder ,34 liters, 60 ppm MSA- Automatic Regulator for Galaxy Test System MSA- Caliberation Tubing 213.00 1,544.00 195.00 303.00 14.00 Subtotal Sales Tax 1,278.00 1,544.00 195.00 303.00 14.00 3,334.00 GRAINGER. r,rni 1657 Shermer Road Northbrook IL 60062-5362 Ph : (800) 323-0620 Fax: (800) 722-3291 Customer Information WATERLOO FIRE RESCUE 1925-.4EWE[L oT WATERLOO IA 50707-4109 Billing Information WATERLOO FIRE RESCUE 19�-T WATERLOO IA 50707-4109 Shipping Information WATERLOO FIRE RESCUE 425 E 3RD ST WATERLOO IA 50703-3511 Quotation Information Grainger Quote Number 2020011401 Validity Start Date 12/02/2013 Validity End Date 01/02/2014 Creation Date 12/02/2013 Grainger EIN Number 36-1150280 PO # QUOTE PO Create Date PO Release # Customer Number 882653066 Department Number Project/Job Number Requisitioner Name Attention Caller BARBARA MCBRIDE Telephone Number 3192914460 Page 1 /2 Freight Forwarder We will deliver according to the following terms and conditions: Incotenns® 2010: FOB ORIGIN Freight Terms: Prepaid Carrier. Payment Terms: Net 30 days after invoice date Special Instructions: Item Material PO -Line Description Quantity Unit Price Total in USD 10 2YA39 20 8TVN7 30 8WA79 40 9CUG7 50 23YE07 Single Gas Detector, Carbon Monoxide Gas Regulator, 0.25Lpm Calibration Gas Cylinder,34L Calibration Tubing,Tygon,3/16 In x 3 ft. Automated Test System, 100-240VAC 1.00 EA 1.00 EA 161.25 1.00 EA 63.30 1.00 EA 10.42 1.00 EA 2,807.00 262.50 262.50 ;(' 161.25 63.30 10.42 2,807.00 XRXR020 GRAINGER$ „II 1657 Shermer Road Northbrook IL 60062-5362 Ph : (800) 323-0620 Fax: (800) 722-3291 Quotation Information Grainger Quote Number 2020011401 Creation Date 12/02/2013 Customer Number 882653066 Page 2 /2 Item Material Description Quantity Unit Price Total in USD PO -Line Sub Total Total USD Please reference our Grainger Quote Number, your Grainger Customer Number, and method of payment when remitting payment. These items are sold for domestic consumption in the United States. If exported, purchaser assumes full responsibility for compliance with US export controls. 3,304.47 This transaction is subject to W.W. Grainger, Inc. sales terms and conditions. For a copy, please visit the website at www graingPr r r,.a or refer to the current catalog. $ 3,304.47 :_/(p r/r (7 '.j Thank you for the opportunity to provide this quotation. Please note that all the prices are based on products and quantities quoted. Any changes to the products and/or quantities may result in different pricing. The non -catalog freight policy applies unless freight amount is listed above. Please contact the Grainger office shown above if you have further questions or need to submit a new request. XRXR020 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co7mittee approval required? YES t NO If so, date approved: / 3 -_i t7 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2014 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5870 3350 fed grants HM21A 0001 250,000.00 224 32 5870 1327 Resid rehab BG2IAADMI% 250,000.00 TOTAL $250,000.00 This amendment is being requested because: Increase for rehabilitation - a � TOTAL $250,000.00 Prior Committee Actions (Dates): llt (Signature Dept. H1?a Designee) • Date (Signature FTn1nce Dept. Review) Date Date Posted (Finance Dept.) K: userslshared goodies forms\Budget Amendment Request fund 224-5870 11-12-2013.xlsx (Apr 2003)