Loading...
HomeMy WebLinkAbout01/06/20141. 2. 3. 4. 5. 6. 7. 8. 9. 10. FINANCE COMMITTEE January 6, 2014 Immediately Following Organization Meeting Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of December 16, 2013. Approval of Minutes of December 30, 2013, via -email NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Kent Shankle, Director Haitian Art Society Port -Au- 01/23/14- $4,525.00 Chawne Paige, Curator Annual Conference Prince, Haiti 01/31/14 Mayor Buck Clark Cedar Valley Coalition Washington, 03/08/14- $2,085.00 DC 03/11/14 Officer Al Bovy & unnamed To Choose a new K9 Denver, IN 01/27/14- $706.00 Police Officer 01/29/14 Sgt. Augustin Farmer National Dual Purpose Denver, IN 01/26/14- $748.00 K9 Trainer's 01/29/14 Recertification Brad VanderWerff, Golf Iowa Turfgrass Des Moines, 01/28/14- $195.00 Superintendent Conference & IA 01/30/14 Tradeshow JB Bolger, Golf Manager Iowa Turfgrass Des Moines, 01/28/14- $110.00 Conference & IA 01/30/14 Tradeshow Bob Jorgensen, Golf Iowa Turfgrass Des Moines, 01/28/14- $195.00 Superintendent Conference & IA 01/30/14 Tradeshow Tom Klein, Golf Iowa Turfgrass Des Moines, 01/28/14- $150.00 Superintendent Conference & IA 01/30/14 Tradeshow Officer Jeremy Pohl ICAC Internet Neenah, WI 01/13/14- $1,432.00 Evidence Finder 01/15/14 Training Sgt. Michael Rasmussen Advanced Less Mankato, MN 04/07/14- $1,328.00 Lethal/Chemical 04/10/14 Munitions Instructor Recertification 11. 12. 13. 14. 15. Officer Erie, Inv. Gergen, Sgt. McClelland, Sgt. Richter ILEETA Training Conference Lombard, IL 03/23/14- 03/28/14 $3,582.00 Wayne Castle, Associate Engineer SLSI Workshop — To Accept or Not to Accept; That is the Question Ames, IA 01/17/14- 01/17/14 $130.00 Mike Moore, Battalion Chief Command & Control Incident Operations Wichita, KS 01/19/14- 01/26/14 $1,380.65 Captain Joe Leibold Law Enforcement Executive Development Seminar Des Moines, IA 01/26/14- 02/08/14 390.00 Pre Authorizations to Expend over $1,000.00 Dept. AmountEst Expenditure Airport $8,157.00 Airport general liability insurance for CY 2014 Cultural & Arts $3,000.00 Construction services for "Great Bicycle Recycle" exhibit Leisure Services $21,927.73 Amended Preapproval-Kitchen equipment for the Cedar Valley SportsPlex. (784.78 additional items needed) Leisure Services $2,100.00 Renewal of annual subscription to Tree Keeper 7.7 Mayor $4,780.79 FY 2014 Metro Coalition Membership MIS $3,525.00 Edge network switches (2X Extreme X440-24p switches) for SportsPlex Police $68,203.00 Electronic document management system to include hardware for processing previous paper documents and Laserfiche software assurance program Traffic Operations $36,090.75 Water Base Traffic Paint — Yellow, White and Reflectorize Spheres (beads) Traffic Operations $24,704.60 20 — black street light poles and anchor bolts BUDGET LINE ITEMS TO BE AMENDED 16. Approve the project budget for insurance — Police Car Repairs funded by the insurance proceeds in the amount of $2,599.56. 17. Approve the project budget for the Danes Field Improvements #2, to be funded with $72,000.00 from the Black Hawk Co. Gaming Association; $10,000.00 from Build Our Ballpark; and $50,000.00 in bonds. BILLS PAYMENT ADJOURNMENT Motion to adjourn. Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE December 16, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 9, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Cheryl Huddleston, Human National Public Scottsdale, 04/26/14- 1000.00 Resources Manager Employer Labor AZ 05/01/14 Relations Assoc. Annual Conference Andrea Frana, Investigator Iowa Sex Crimes Des Moines, 02/03/14- 725.00 Conference IA 02/06/14 Jeremy Pohl, Investigator Computer and Las Vegas, 05/18/14- 2892.00 Enterprise NV 05/23/14 Investigations Conference Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that Approval to dispose of a Sharp MX5500 Copier Serial #75002422-Submitted by Pat Treloar, chief of Fire Services, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $252.00 for property located at 2300 Idaho St -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that yard waste refund in the amount of $61.00 for property located at 1015 Heartland Hills Drive -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $223.66 for property located at 226 Home Park Blvd -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that sewer refund in the amount of $1,041.48 for property located at 1257 Ravenwood Road -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $1,441.50 for property located at 1434 Rainbow Drive -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $48.00 for property located at 715 Lorraine Ave -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Hart that garbage refund in the amount of $101.13 for property located at 1625 E 4th Street -Submitted by Suzy Schares, City Clerk, be approved. Ayes: Three. Motion carried. Finance Committee December 16, 2013 Page 2 Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $14,850.00 Painting interior of the banquet hall. Central Garage $3,255.09 Inner arm assembly for truck #151007. Central Garage $3,255.09 Inner arm assembly for truck #150903. Central Garage $2,500.00 + Replacement of front differential — Garbage truck #102. City Clerk $554.31 + Mailing pet license reminders. Leisure Services $11,480.00 Materials for three roof systems for three shelters. Leisure Services $1,500.00 Uniform shirts for participants in our 4th-6th grade basketball program. Leisure Services $3,000.00 Miscellaneous toys and play equipment for the child care area at the Cedar Valley SportsPlex. Leisure Services $1,663.00 Audio equipment and accessories for the Cedar Valley SportsPlex. Leisure Services $1,815.45 Miscellaneous baseball/softball protective netting. Leisure Services $1,181.48 Child care pagers, charging unit and transmitter for the Cedar Valley SportsPlex. Planning $3,400.00 Sand and gravel for Sherwood park parking lot Police $2,998.99 Renewal of Cellebrite software licensing Traffic Operations $1,402.89 HPS Ballasts and lamps Traffic Operations $5,500.00 Completed sidewalk patches Traffic Operations $17,115.18 15 — Street Light Poles including hardware. Waste Management Services $12,479.69 + $200.00 shipping Repair/rebuild parts for #2 Easton Aeration Blower. Waste Management Services $2,725.00 + $55.00 shipping Pump repair/rebuild parts for #1 or #3 Voglesang Primary Sludge pump. Waste Management Services $5,558.00 Parts and labor to rebuild mixer and motor for Flygt Mixer 4640 at ConAgra EQ tank. Ayes: Three. Motion carried. Ms. Cole noted that the Sportsplex items are being paid for by gift funds. Moved by Cole, seconded by Hart that project budget for Wrestling Mats funded by the Cedar Valley SportsPlex Commission in the amount of $2,068.27, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that project budget for the Hellman Field Dugouts in the amount of $14,400.00 funded with donations from Build Our Ballpark, the Waterloo Optimist Club and Dick's Sporting Goods, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that project budget for the Shaulis & 218 Advance Warning Flashing System, funded 55% with a state Traffic Safety grant, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 16, 2013, in the amount of $2,875,419.35, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Schmitt abstained from a bill Finance Committee December 16, 2013 Page 3 With no further business before the committee, it was moved by Cole, seconded by Hart that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk December 30, 2013 The Finance Committee of the City of Waterloo, Iowa, met in Special Session via email on Monday, December 30, 2013. Roll Call: Cole, Schmitt, Hart. Cole/Hart that the Agenda, as proposed, for the Special Session on Monday, December 30, 2013, be accepted and approved. Vote -Ayes: Three. Motion carried. AGENDA ITEMS Cole/Hart Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 30, 2013, in the amount of $3,568,760.70, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. ADJOURNMENT Cole/Hart that the Council adjourn at 10:00 a.m. Vote -Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director 1)(1 { (-62-i17 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,157.00 plus est. shipping costs of $ to pay for or puchase Airport general liability insurance for CY 2014. This purchase or expenditure is being made because: Liability insurance is necessary for risk management of airport operations. x Bids or written quotes were taken on this purchase, as follows: The City has bid Insurance and PDCM is currently the City's insurance agent. PDCM has bid our insurance through several aviation insurance companies. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1361 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, Sanitation (Project Code) $ 12,000.00 $ 12,000.00 kZ30/15 • (11/4 11/2 /-3/'�oi3 (Si ure Dept. Head or Designee) n ture Finance Dept. Review) Date Date ( ig users\shared goodies\forms \PDCM-14.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date /6. ly City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts $ 3,000.00 plus est. shipping costs of $ N/A Department to expend to pay for or purchase construction services for "Great BiCYCLE ReCYCLE", a new interactive exhibition to open February 7 in Phelps Youth Pavilion McElroy Junior Art Gallery 3 This purchase or expenditure is being made because: Junior Art Gallery 3 exhibitions are changed annually to attract and serve visitors to the Youth Pavilion. Contractual services are required for construction of special exhibits. Vendor selected for this purchase: Tom Klenske ❑ Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Mr. Klenske was selected for the project because he has created special exhibits for the Youth Pavilion in the past and is familiar with the facility and project. He is working at well below standard professional construction rates. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund ❑ Road Use Tax ❑ Sewer El Sanitation Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010 26 4208 1350 YP Exhibition Expense (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Re ctfu y s rutted, ✓�) i nature ( g ur Dept. Head or Designee) (Project Code) $ 8,000.00 ;� $ 5 ,9AA-6g 5 (4 / 1,7 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization klenske.xls (Mar 2010) INDEPENDENT CONTRACTOR AGREEMENT WITH THE WATERLOO CENTER FOR THE ARTS This agreement is entered into this 3rd day of January 2014, by and between the Waterloo Center for the Arts, a department of the City of Waterloo and Tom Klenske, an independent contractor (hereafter "Contractor"), collectively referred to as the "Parties." In consideration of the mutual promises hereinafter made, the Parties agree that independent contractor shall provide construction services for the creation of an interactive children's exhibit for the Phelp's Youth Pavilion's McElroy Junior Art Gallery III. Work will take place at the Waterloo Center for the Arts to begin January 6, 2014 with completion by February 7, 2014. In consideration of the Contractor's services, the Center agrees to pay Contractor the sum of $3,000 for the services to be performed between January 6, 2014 and February 7, 2014. Contractor is expected to provide documentation of billable work hours of at least 200 hours. Compensation will be payable in two installments, the first in the amount of $1,500.00 will be payable upon submission of invoice and documentation of completion of 50% of project and at least 100 logged work hours. A final payment, in the amount of $1,500.00, will be payable upon completion of services and submission of final invoice and documentation of at least 100 additional logged work hours. This Agreement shall not render the Contractor an employee, partner, agent of, or joint venturer with the Center for any purpose; the Contractor is and will remain an independent contractor in his/her relationship with the Center. In accordance therewith: 1) The Contractor shall execute a W-9 form (Request for Taxpayer Identification Number and Certification) at the time of signing this Agreement for purposes of providing the Center with the Contractor's taxpayer identification number and relevant information; 2) On behalf of the Center, the City of Waterloo shall issue an IRS 1099 statement to the Contractor for any sums paid under this Agreement on or before January 31 of the following calendar year; Agreement 3) The independent contractor shall be responsible for paying all applicable federal and state taxes and FICA (Social Security and Medicare taxes) incurred while performing services under this Agreement; and 4) The independent contractor shall have no claim against the Center hereunder or otherwise for vacation pay, sick leave, retirement benefits, social security, worker's compensation, health or disability benefits, unemployment insurance benefits, or employee benefits of any kind. In the event the independent contractor is unable to fulfill his/her commitment the Contractor may re -negotiate another contract with the approval of the Center's Director, Kent Shankle. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party hereto, or anyone acting on behalf of any party hereto, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement shall be effective only if it is in writing, signed and dated by all parties hereto. Signatures: Center: The Waterloo Center for the Arts By: Contractor: Tom Klenske Signed By: 255 Commercial Street Taxpayer I.D. No. Waterloo, IA 50701 Address: City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,927.73 plus est. shipping costs of $ to pay for or purchase AMENDED PREAPPROVAL Kitchen equipment for the Cedar Valley Sports Plex. Additional items were needed after bids were received. This purchase or expenditure is being made because: These supplies (ovens, griddle, fridge, freezer, work tables, concession equipment) are needed for the operation of the Cedar Valley Sports Plex. Vendor selected for this purchase: Wilson Restaurant Supply (Cedar Falls IA) X Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls $21,142.95 Rapids Food Service, Cedar Rapids $22,283.00 Martin Bros, Cedar Falls $24,237.30 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10/14/13 approved at $21,142.95 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants ❑ Sewer Other (specify) X Sanitation This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 $ 354,849.00 2 -79l3 21i.4)-"11.6,L « /(1-: )/ (Signature Deptead or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date / - G /41 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 2,100.00 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase Renewal of annual subscription to Tree Keeper 7.7 This purchase or expenditure is being made because: Tree Keeper 7.7 software is used by Leisure Services personnel to efficiently manage Waterloo's tree inventory. Data and software avalable at any internet accessable site. Vendor selected for this purchase: Davey Resource Group X Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Davey Resource Group was chosen in 2010 to manage Waterloo's tree inventory with Tree Keeper 7.7 software after evaluating all vendors and bids. This payment is an annual renewal of that subscription. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1319 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted Sanitation (Project Code) $ 14,552.00 ✓ $ 988 -0 ldyy.y�. /9?-✓aZ-/j ) .rn ,i/YJ h)/., /Z`L(— /, iS ;d1/3 or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Davey Tree Preapproval.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,927.73 plus est. shipping costs of $ to pay for or purchase AMENDED PREAPPROVAL Kitchen equipment for the Cedar Valley Sports Plex. Additional items were needed after bids were received. This purchase or expenditure is being made because: These supplies (ovens, griddle, fridge, freezer, work tables, concession equipment) are needed for the operation of the Cedar Valley Sports Plex. Vendor selected for this purchase: Wilson Restaurant Supply (Cedar Falls IA) X Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply, Cedar Falls $21,142.95 Rapids Food Service, Cedar Rapids $22,283.00 Martin Bros, Cedar Falls $24,237.30 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 10/14/13 approved at $21,142.95 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds Federal/other grants X Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 37SPLX.GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 $ 354,849.00 l2 -79l3 ) /..67A L /2 / ;»f (Signature Dept. Head or Designee) Date (Signture Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 4,780.79 plus est. shipping costs of $ to pay for or purchase FY 2014 Metro Coalition Membership This purchase or expenditure is being made because: Annual dues Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund EBonds Road Use Tax n Sewer ❑ Sanitation FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp�ul�bmi / /3-1/6��/ �,Gt'kizLC ( e ept. Head or Designee) Date Signature Finance Dept. Review) Date (Project Code) 9,060.00 ✓ $ 8,965.00 ir K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date G ' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 3,525.00 plus est. shipping costs of $ 0.00 to pay for or purchase Edge network switches (2X Extreme X440-24p switches) for sportsplex (It has been determined that additional switches than what was originally spec'ed are needed) This purchase or expenditure is being made because: These POE switches are needed to provide for network and phone systems for sportsplex Vendor selected for this purchase: Networks Inc ❑X Bids or written quotes were taken on this purchase, as follows: Networks Inc: $3525.00 CDWG: $5787.48 Newegg: $4523.97 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-01-8225-2106 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 330,000.00 '� `_1)o"' - �l L—/ 0,143!„ /if I . A /,) 3c .-4-1 a (Signature Dept. Head or Designee) Date ignature Finance Dept. Review) Date K:\shared goodies\forms\Extreme switches 12-13 (Mar 2010) NetWorks,Nc. Customer City of Waterloo, Iowa (C01471) 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Customer PO: None Special Instructions: None NetWorks Inc / ItNetGear 2255 73rd Street Windsor Heights , Iowa 50324 United States http://www.networks-inc.com Bill To City of Waterloo, Iowa Accounts, Receivable 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Terms: Undefined Ship Via: FedEx Ground Date Expiration Dec 26, 2013 10:23 AM s Date'. CST Jan 10, 2014E Doc # _._.... 30715-rev l of Description 3 / Extreme Networks Summit X440-24p SalesRep Penniman, Christine (P) 515-222-2281 ext. 3 (F) 515-221-0175 Customer Contact O'Brien, Matt (P) 319-291-4598 matt.obrien@waterloo-ia.org Ship To City of Waterloo, Iowa O'Brien, Matt 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Carrier Account #: None Item Description Part # QtyTax Unit Price Total. 1 Extreme Networks Summit X440-24p 16504 3 No $1,175.00 $3,525.00 Switch - L3 - managed - 24 x 10/100/1000 (PoE) + 4 x shared SFP - rack -mountable - PoE Subtotal: $3,525.00 Tax (0.000°/0): $0.00 Shipping: $0.00 Total: $3,525.00 Quotes are valid for 15 days. Pricing and/or availability is subject to change without notice. These prices do NOT include applicable taxes, shipping, delivery, labor, project time or cabling service fees unless specifically listed above. For rush overnight order requests, please notify the Networks Sales Team by 1:00 (CST) to better guarantee overnight delivery. Credit Card transactions will incur a 3% processing fee. Returns: Up to a 30°/0 restocking fee may apply to all unopened product returns; no return is allowed on opened items unless agreed -to in writing by NetWorks, Inc. 12/26/2013 Nenegg .com Shopping Cart Home > My Shopping Cart Move Selected To • QtY. Product Description 13 111 Extreme Networks Summit X440-24p Layer 3 Switch Item #: N82E16833384029 Return Policy: Standard Return Policy Calculate Shipping Zip Code Choose a delivery method Gi V APO/FPO-Military ONLY (J FedEx International Economy -PR ONLY (> Newegg 3 Business Days (J Newegg 2 Business Days C1 Newegg Next Business Day My Wish Lists I Print Cart I Email Cart Savings Total Price $4,523.97 Subtotal: $4,523.97 Shipping: $0.00 Redeem Newegg Gift Cards / Google Offer Code Card Number: 1 Security Code:' Redeem Eggpoints Apply Promo Codes Promo codes have usage limitations that require you to enter your email address to enable Promo Codes. E-Mail Address: 1 We value your privacy. You wont get any emails from us unless you place an order or sign up for our newsletter. No Paymet - No Inte z, , Nevi in dl :fa up to 7 2 N_,ral Grand Total:* 34,523.97 * Above total does not include shipping or taxes. Please input zip code to calculate your grand total. Having problems with your cart? Check FAQ for help or try emptying your cart to start over. I• view important shipping information. FIND MORE DEALS SECURE CHECKOUT ► Or Checkout with: ----- ---- MasterPass http://secure.neeegg.com/Shopping/ShoppingCart.aspx 1/1 12/26/2013 CDW Shopping Cart C•j ;xry r:t 4'e Account Need Help? Shopping Cart 0 = 8.4239 Follow us Quick Unks Software Brands Loa On, to Save this Cart, View Sawd Carts or E-mail this Cart Extreme Networks Summit X440-24o - switch - 24 ports - manaaed - rack -mount MFG Part#: 16504 CDW Part#: 2624107 Ut+SFSC: 43222612 Pricing Option Applied: Advertised Rice 0 Show Accessories °Show Warranties °Show Services Continue Sho Cart ;:i; - 1 ,78 ,4e More search options • All Product Catalog v Search for... i.� Best Beats Product Finders Favorites Add Item to Cart: I Enter CDW# or bFG# Quantity Availability Unit Price I3 Update 1-3 days $1,929.16 Customers Who Bought Products in Your Cart Also Bought... (12) Belkin High Speed HDMI StarTech.com DisplayPort to Cable - HDMI to HDMI - M/M HDMI Video Adapter 10 ft Converter M/F -... $9.99 Advertised Price $18.94 Advertised Price =l Belkin High Speed HDMI Cable - HDMI to HDMI - M/M 25 ft $35.90 Advertised Price Add Multiple Items Item Total $5.787.48 Remove Subtotal: $5,787.48 Tax and shipping will be calculated in checkout Lease Option ($180.57 /month) Tripp Lite 3ft High Speed HDMI Digital Audio Video Gold Cable... $9.97 Advertised Price Customers Who Bought Items from Fixed (Managed) Switches Also Bought Items from Cables (12) StarTech.coni 2 Port USB to Belkin 16' Gold Series Hi- ! CDW 10' CAT5e or CATS RJ45 I: Belkin network adapter Serial R145 Adapter - Wall... Speed USB 2.0 Cable Patch Cable Blue $75.80 Advertised Price $13.96 Advertised Price 2.98 Advertised Price $4.98 Advertised Price https:/Awm.cdwg.cornishop/cart/defatitaspx 1/2 City Clerk Use Only Finance Committee ApprevahDate mill City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 68,203.00 plus est. shipping costs of $ 0.00 to pay for or purchase electronic document management system, to include hardware for processing the previous paper documents and Laserfiche software assurance program. This purchase or expenditure is being made because: the police department will be processing all records electronically for future strorage and retreival. We will also convert older paper documents to an electronic version. Vendor selected for this purchase: Advanced Systems, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: The City of Waterloo Water Works department has established an agreement with Advanced Systems, Inc. and is currently using their product for document management. This would ensure continuity of the system between departments. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ri Road Use Tax ❑ Sewer n Sanitation EBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /ov cc 0 r ✓ $ /')d. dvtJ (L\ (LZ3 (3 f1 ign DC� �Ld�1U7L id 3�^:!0/3 (Sept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date �q City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 36,090.75 plus est. shipping costs of $ to pay for or purchase Water Base Traffic Paint - Yellow, White and Reflectorize Sphears (beads) This purchase or expenditure is being made because: Annual paint, marking of streets and lots project. Vendor selected for this purchase: IDOT - STATE BID El Bids or written quotes were taken on this purchase, as follows: Iowa Department of Transportation Ames, Iowa $36,090.75 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Road Use Tax 0 Sewer 0 Sanitation ❑ Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, !! ���� %�9 l3 7 1�CGrrt (,.(d�'7L,) i�Z ;44r3 Signature Dept. H d or Designee) Da (Signature Finance Dept. Review) Date (Project Code) $ 28,500.00 y•J/ 7J ' _73c�,, 6Dd ,4-ni6,J() $ 36,278.33 d K:\shared goodies\forms\2013-December-Expenditure Pre -Authorization - Paint and Beads -DOT state bid.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ( / y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 24,704.60 plus est. shipping costs of $ to pay for or purchase 20 - black street light poles and anchor bolts This purchase or expenditure is being made because: Replace rusted and deteriorated street light poles. Vendor selected for this purchase: Crescent Electric Supply Company E Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $24,704.60 3E Waterloo, IA $25,682.20 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer ❑ Sanitation EBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ectfully submitted, (Signature Dept. ad or Designee ate Si ature Finance Dept. Review) Date (Project Code) $ 50,000.00 $ 50,000.00 K:\shared goodies\forms\2013-December-Expenditure Pre -Authorization - 20-black street light poles & bolts.xls (Mar 2010) • 4 Project Budget Descriptions for 1/6/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for Insurance - Police Car Repairs funded by the insurance proceeds in the amount of $2,599.56. 2. Approve the project budget for the Danes Field Improvements # 2, to be funded with $72,000 from the Black Hawk Co. Gaming Association; $10,000 from Build Our Ballpark; and $50,00 in bonds. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date /` 1 Project Name (from page one) _lVP.cieANCT e :/iU-,(? -- Port DE/T (/ 5 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1160 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3873 Reimburse for services (Each column should only include amounts by fund) Fund: Fund: i!/ © Fund: Fund: -Sly 1160 - 2 TOTALS $ EXPENDITURES: 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1302 Outside Agencies 1114 Overtime 1378 Equipment Veh. PIO TOTALS $ 121049,66' (Signatureept. Head) Date Total 2,599.56 2,599.56 $ 2,599.56 $ - $ $ 2,599.56 isle 5b 2,599.56 $02Sff' 6-6 $ $ $ 2,599.56 ri`7ir1t, tilt /.c%ued,'i� (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet101Page 2 (Constr Proj) (Mar 2010) Project Name City Contract No. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Insurance reimbursement -- ('ouc (ociP7 Project Manager Director Trelka Project Budget Total $ 2,599.56 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes X No Name Yes No Source of Funding Reimburse from Insurance Company % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None ❑ ❑X Yes No 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will use the balance of an insurance payment for damaged vehicle to reinstall police equipment and signage Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet101Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Danes Field Improvements #2 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 City Clerk Use Only Finance Committee Approval Date To be assigned by the �Finance Dept. i Project No. ' P Subproject No. 0/E2 (Each column should only include amounts by fund) Fund: Fund: 413 Fund: 426 426 Fund: REVENUES: 413-37-4202 426-37-4202 426-37-4202 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 72,000.00 Total 10,000.00 82,000.00 50,000.00 50,000.00 TOTALS $ 50,000.00 $ 72,000.00 $ 10,000.00 $ - $ 132,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Facility Imp Electrical Supplies $50,000.00 72,000.00 10,000.00 132,000.00 TOTALS $ 50,000.00 $ 72,000.00 $ 10,000.00 $ $ 132,000.00 {Si nature De r/44A.11..- ‘de d M2 - 9 p Date (Signature Finance Dept. Review) K:\shared goodies\forms\danes project budget.xls\Page 2 (Constr Proj) (Mar 2010) Dept. / .30 Date PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Danes Field Improvements #2 City Contract No. Project Manager Project Budget Total Mark Gallagher $ 132,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x To be assigned by the Finance Dept. Project No. Subproject No. CFDA # % Paid by federal grant B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No Grant Agreement Number % Paid by state grant Grant Agreement Number CIP-Sports Facility Imp. % Paid by City BHCGA $72,000 Build our Ballpark $10,000 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 38.00% 62.00% Done None ❑x Yes No x 6. Include a brief description of the project in the space below: (REQUIRED) This project includes installing field lighting at Diamond #3 and electronic scoreboards on diamonds #-1-#2. Page 2 must be attached and signed. K:\shared goodies\forms\danes project budget.xls\Page 1 All Projects (Mar 2010)