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HomeMy WebLinkAbout12/16/20131. 2. 3. AMENDED FINANCE COMMITTEE December 16, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 9, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Cheryl Huddleston, Human National Public Scottsdale, 04/26/14- 1000.00 Resources Manager Employer Labor AZ 05/01/14 Relations Assoc. Annual Conference Andrea Frana, Investigator Iowa Sex Crimes Des Moines, 02/03/14- 725.00 Conference IA 02/06/14 Jeremy Pohl, Investigator Computer and Las Vegas, 05/18/14- 2892.00 Enterprise NV 05/23/14 Investigations Conference 4. Approval to dispose of a Sharp MX5500 Copier Serial #75002422—Submitted by Pat Treloar, chief of Fire Services. 5. Percy L. Greer located at 2300 Idaho St is requesting garbage reimbursement in the amount of $252.00 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property —Submitted by Suzy Schares, City Clerk. 6. Thomas E. King located at 1015 Heartland Hills Drive is requesting yard waste reimbursement in the amount of $61.00 because said property does not have a can nor have they utilized city services —Submitted by Suzy Schares, City Clerk. 7. Dan D. Buchanan located at 226 Home Park Blvd is requesting garbage reimbursement in the amount of $223.66 because said property is vacant and city services are not utilized —Submitted by Suzy Schares, City Clerk. 8. Metro Investments — Howard Allen located at 1257 Ravenwood Road is requesting sewer reimbursement in the amount of $1,041.48 for charges incurred due to a severe water leak at said property —Submitted by Suzy Schares, City Clerk. 9. Harland C. Robinson located at 1434 Rainbow Drive is requesting garbage reimbursement in the amount of $1,441.50 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property — Submitted by Suzy Schares, City Clerk. 10. Jubilee United Methodist Church located at 715 Lorraine Ave is requesting garbage reimbursement in the amount of $48.00 because said property is vacant and city services are not utilized —Submitted by Suzy Schares, City Clerk. 11. Jubilee United Methodist Church located at 1625 E 4th Street is requesting garbage reimbursement in the amount of $101.13 because there was and is currently an active private hauler service contract at said property —Submitted by Suzy Schares, City Clerk. 12. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Building Maintenance $14,850.00 Painting interior of the banquet hall. Central Garage $3,255.09 Inner arm assembly for truck #151007. Central Garage $3,255.09 Inner arm assembly for truck #150903. Central Garage $2,500.00 + $125.00 Shipping Replacement of front differential — Garbage truck #102. City Clerk $554.31 + $1,074.47 mailing Mailing pet license reminders. Leisure Services $11,480.00 Materials for three roof systems for three shelters. Leisure Services $1,500.00 Uniform shirts for participants in our 4ih-6th grade basketball program. Leisure Services $3,000.00 Miscellaneous toys and play equipment for the child care area at the Cedar Valley SportsPlex. Leisure Services $1,663.00 Audio equipment and accessories for the Cedar Valley SportsPlex. Leisure Services $1,815.45 Miscellaneous baseball/softball protective netting. Leisure Services $1,181.48 Child care pagers, charging unit and transmitter for the Cedar Valley SportsPlex. Planning $3,400.00 Sand and gravel for Sherwood park parking lot Police $2,998.99 Renewal of Cellebrite software licensing Traffic Operations $1,402.89 HPS Ballasts and lamps Traffic Operations $5,500.00 Completed sidewalk patches Traffic Operations $17,115.18 15 — Street Light Poles including hardware. Waste Management Services $12,479.69 + $200.00 shipping Repair/rebuild parts for #2 Easton Aeration Blower. Waste Management Services $2,725.00 + $55.00 shipping Pump repair/rebuild parts for #1 or #3 Voglesang Primary Sludge pump. Waste Management Services $5,558.00 Parts and labor to rebuild mixer and motor for Flygt Mixer 4640 at ConAgra EQ tank. BUDGET LINE ITEMS TO BE AMENDED 13. Approve the project budget for Wrestling Mats funded by the Cedar Valley SportsPlex Commission in the amount of $2,068.27. 14. Approve the project budget for the Hellman Field Dugouts in the amount of $14,400.00 funded with donations from Build Our Ballpark, the Waterloo Optimist Club and Dick's Sporting Goods. 15. Approve the project budget for the Shaulis & 218 Advance Warning Flashing System, funded 55% with a state Traffic Safety grant. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE December 9, 2013 5:10 p.m. Council Chambers Members present: Cole, Schmitt, Hart. Moved by Hart, seconded by Schmitt that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the Minutes of December 2, 2013, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt seconded by Hart that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Sgt. Melissa Ludwig Traumas of Law St. Paul, MN 2/23/14- 633.00 Enforcement 2/26/14 Michael Wilson, Director of Interview Aberdeen, SD 12/9/13- 860.00 Aviation Candidate to Waterloo 12/10/13 Michael Clow, Director of Interview Morgantown, 12/16/13- 795.00 Aviation Candidate WV to 12/17/13 Waterloo Ayes: Three. Motion carried. Moved by Hart, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maint $1,125.00 Rental of Power washer for power washer at E 5th Parking Ramp Building Maint $2,065.00 Professional Services for Police Evidence Storage Building Remodel Leisure Services $1,125.00 Miscellaneous janitorial equipment to be utilized at the Cedar Valley SportsPlex Parking Maint $4,500.00 4 double and 1 single meter and hardware Police $24,000.00 Eight Panasonic laptop computers with docking stations for police patrol cars Police $20,384.00 Thirty two cradlepoint broadband units with power supply & antenna Police $5,600.00 + $100 S/H Flashback DVR collision sensors for all patrol vehicles Traffic Operations $1,200.00 Replace failing or burnt out Yellow, Green and Yellow arrow LEDS WMS $3,936.20 Body repair work on 2008 Ford Ranger #220803 Ayes: Three. Motion carried. Mr. Schmitt questioned the potential for selling the old Food Bank building. Finance Committee December 9, 2013 Page 2 Craig Clark, Building Official, noted that there is a potential to use the building for evidence storage. This will give us a layout of the building and will address the building code and egress issues. Noel Anderson, Community Planning and Development Director, said there are no plans at this point for the building. The City is exploring all options. Dan Trelka, Director of Safety Services, noted that there are concerns with the amount of space needed for property storage. Moved by Cole, seconded by Hart that Bills Payment, as contained in Accounts Payable Invoice Report, dated December 9, 2013, in the amount of $1,466,123.81, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Hart, seconded by Schmitt that the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried. Suzy Schares City Clerk 1. 2. 3. FINANCE COMMITTEE December 16, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of December 9, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Cheryl Huddleston, Human National Public Scottsdale, 04/26/14- 1000.00 Resources Manager Employer Labor AZ 05/01/14 Relations Assoc. Annual Conference Andrea Frana, Investigator Iowa Sex Crimes Des Moines, 02/03/14- 725.00 Conference IA 02/06/14 Jeremy Pohl, Investigator Computer and Las Vegas, 05/18/14- 2892.00 Enterprise NV 05/23/14 Investigations Conference 4. Approval to dispose of a Sharp MX5500 Copier Serial #75002422—Submitted by Pat Treloar, chief of Fire Services. 5. Percy L. Greer located at 2300 Idaho St is requesting garbage reimbursement in the amount of $252.00 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property —Submitted by Suzy Schares, City Clerk. 6. Thomas E. King located at 1015 Heartland Hills Drive is requesting yard waste reimbursement in the amount of $61.00 because said property does not have a can nor have they utilized city services —Submitted by Suzy Schares, City Clerk. 7. Dan D. Buchanan located at 226 Home Park Blvd is requesting garbage reimbursement in the amount of $223.66 because said property is vacant and city services are not utilized —Submitted by Suzy Schares, City Clerk. 8. Metro Investments — Howard Allen located at 1257 Ravenwood Road is requesting sewer reimbursement in the amount of $1,041.48 for charges incurred due to a severe water leak at said property —Submitted by Suzy Schares, City Clerk. 9. Harland C. Robinson located at 1434 Rainbow Drive is requesting garbage reimbursement in the amount of $1,767.00 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property — Submitted by Suzy Schares, City Clerk 10. Jubilee United Methodist Church located at 715 Lorraine Ave is requesting garbage reimbursement in the amount of $48.00 because said property is vacant and city services are not utilized —Submitted by Suzy Schares, City Clerk. 11. Jubilee United Methodist Church located at 1625 E 4th Street is requesting garbage reimbursement in the amount of $101.13 because there was and is currently an active private hauler service contract at said property —Submitted by Suzy Schares, City Clerk. 12. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $14,850.00 Painting interior of the banquet hall. Central Garage $3,255.09 Inner arm assembly for truck #151007. Central Garage $3,255.09 Inner arm assembly for truck #150903. Central Garage $2,500.00 + $125.00 Shipping Replacement of front differential — Garbage truck #102. City Clerk $554.31 + $1,074.47 mailing Mailing pet license reminders. Leisure Services $11,480.00 Materials for three roof systems for three shelters. Leisure Services $1,500.00 Uniform shirts for participants in our 4th-6th grade basketball program. Leisure Services $3,000.00 Miscellaneous toys and play equipment for the child care area at the Cedar Valley SportsPlex. Leisure Services $1,663.00 Audio equipment and accessories for the Cedar Valley SportsPlex. Leisure Services $1,815.45 Miscellaneous basebalUsoftball protective netting. Leisure Services $1,181.48 Child care pagers, charging unit and transmitter for the Cedar Valley SportsPlex. Planning $3,400.00 Sand and gravel for Sherwood park parking lot Police $2,998.99 Renewal of Cellebrite software licensing Traffic Operations $1,402.89 HPS Ballasts and lamps Traffic Operations $5,500.00 Completed sidewalk patches Traffic Operations $17,115.18 15 — Street Light Poles including hardware. Waste Management Services $12,479.69 + $200.00 shipping Repair/rebuild parts for #2 Easton Aeration Blower. Waste Management Services $2,725.00 + $55.00 shipping Pump repair/rebuild parts for #1 or #3 Voglesang Primary Sludge pump. Waste Management Services $5,558.00 Parts and labor to rebuild mixer and motor for Flygt Mixer 4640 at ConAgra EQ tank. BUDGET LINE ITEMS TO BE AMENDED 13. Approve the project budget for Wrestling Mats funded by the Cedar Valley SportsPlex Commission in the amount of $2,068.27. 14. Approve the project budget for the Hellman Field Dugouts in the amount of $14,400.00 funded with donations from Build Our Ballpark, the Waterloo Optimist Club and Dick's Sporting Goods. 15. Approve the project budget for the Shaulis & 218 Advance Warning Flashing System, funded 55% with a state Traffic Safety grant. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 16, 2013 Prepared: December 6, 2013 Dept. Head Signature: # of Attachments: SUBJECT: Disposal of Fire Department Copier Machine Submitted by: Pat Treloar, Chief of Fire Services Recommended City Council Action: Approve Summary Statement: We are seeking permission to dispose of a Sharp MX5500 Copier Serial#75002422 Expenditure Required Source of Funds Policy Issue Alternative Background Information: Approximately two years ago we were in need of a new copier. We acquired a copier from WPD. It was "gently' used with well over 1.5 million copies on it when we received it. The copier is now not functioning properly and we have purchased a new copier. The old machine is a 2006 and is large and heavy. The company we are purchasing the new copier from will take the copier away for free. The copier has minimal value if any. CITY OF WATERLOO Committee Communication Finance Committee Meeting: December 16, 2013 Prepared: December 10, 2013 Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for several properties Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Percy L. Greer located at 2300 Idaho St is requesting garbage reimbursement in the amount of $252.00 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property. Thomas E. King located at 1015 Heartland Hills Drive is requesting yard waste reimbursement in the amount of $61.00 because said property does not have a can nor have they utilized city services. Dan D. Buchanan located at 226 Home Park Blvd is requesting garbage reimbursement in the amount of $223.66 because said property is vacant and city services are not utilized. Metro Investments - Howard Allen located at 1257 Ravenwood Road is requesting sewer reimbursement in the amount of $1,041.48 for charges incurred due to a severe water leak at said property. Harland C. Robinson located at 1434 Rainbow Drive is requesting garbage reimbursement in the amount of $1,441.50 because said property was billed for two (2) cans when staff believes only one can was delivered to and utilized at the property. Jubilee United Methodist Church located at 715 Lorraine Ave is requesting garbage reimbursement in the amount of $48.00 because said property is vacant and city services are not utilized. Jubilee United Methodist Church located at 1625 E 4th Street is requesting garbage reimbursement in the amount of $101.13 because there was and is currently an active private hauler service contract at said property. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND YARD WASTE REFUND SEWER REFUND Alternative: Not give the reimbursements 525-15-5400-1785 525-15-5400-1785 520-14-5200-1785 Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. Name Address Refund Amount Reason for refund Percy L. Greer 2300 Idaho St - Waterloo 50707 $ 252.00 incorrectly charged for 2 garbage containers - WMS confirmed Thomas E. King 1015 Heartland Hills Dr. - Waterloo 50701 61.00 incorrectly charged for a yard waste container - WMS confirmed Dan D. Buchanan 226 Home Park Blvd - Waterloo 50701* 223.66 vacant house - no garbage service Metro Investments - Howard Allen 1257 Ravenwood Rd. - Waterloo 50702 1,041.48 adj. Sewer rates due to severe water leak at property Harland C. Robinson 1434 Rainbow Dr - Waterloo 50701 1,767.00 incorrectly charged for 2 garbage containers - WMS confirmed Jubilee United Methodist Church 715 Lorraine Ave - Waterloo 50703 48.00 vacant house - no garbage service Jubilee United Methodist Church 1625 E. 4th St - Waterloo 50703 101.13 billed for garbage service - has private hauler service contract * Send Refund to 1004 Rosewood Dr. - CF ivvo tuti,e� a-n4 NAA.oluidiAra ;rt //- //-/3 i CAA @ hit° arms. tt A5a at) UUG6DFR DISPLAY Di Account No 05 40 2630 15046 Customer GREER PERCY LEE Address 2300 IDAHO 5=Payments ? Billing Consu Water Date Payment 11/05/13 25 8/07/13 5/06/13 2/04/13 11/02/12 _ 8/06/12 30 25 32 23 23 UUG6DFR DISPLAY 51.20- 43.85- 54.15- 38.58- 38.58- splay Account History Billing Date Ph 234-4515 ST WATERLOO Sewer Garbage STORM Payment Payment Payment 72.64- 47.50- 72.64- 66.15- 58.09- 66.15- 49.67- 48.83- 49.67- 48.83- Display Account History Account No 05 40 2630 15046 Billing Date Customer GREER PERCY LEE Ph Address 2300 IDAHO 5=Payments ? Bi lling Consu Water Date Payment 5/04/12 11 22.02- 18 2/03/12 ST Sewer Payment 37.22- 31.68- 49.67- _ 11/03/11 19 30.69- 60.17- 8.66- 8.66- 8.66- 5.51- 5.51- 234-4515 WATERLOO Garbage Payment 48.83- 48.83- 65.10- STORM Payment 5.51- 5.51- 8.66- 11/13/13 14:41:26 Activity Total St Cnd Payment 0 RT 180.00- P RT* 191.30- P RT 187.05- P RT 142.59- P RT 142.59- P RT 11/13/13 14:41:26 Activity Total St Cnd Payment 113.58- P RT 135.69- P RT 164.62- P RT 8/03/11 5/04/11 2/01/11 22 13 19 34.54- 22.98- 30.69- 60.17- 46.34- 59.70- 33.08- 33.08- 33.08- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F20=Meter F21=Cust His F22=Bill His 5)AL n a 30 (D (A0 S L co4 a op).' ,56LAA,c),_vLica_ryc.) 8.66- 8.66- 8.66- 136.45- P RT 111.06- P RT 132.13- P RT F18=Bi11/Pmt F19=Cust d-�-P - w\ aGLd ci 11 t- arE Co-14) rya, it-dtd /Q. 11 'nhS.A'1"1FRi_OO IA 507 14NOV 2013PM 1i. 0 47 4F- 11),04.7ce. Le1.1-. 474 J, -5c7'3 _ +E-7 oho! pip pill ini�tliiili'li��ll'�i'�i"�'e� UUG6DFR DISPLAY 12/12/13 14:57:53 Display Account History Account No 11 60 0490 52564 Billing Date Customer ROBINSON HARLAND C Ph Activity RB Address 1434 RAINBOW DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 12/12/13 9 9/12/13 7 20.44- 37.50- 78.00- 8.25- 144.19- P 6/11/13 6 20.44- 37.50- 78.00- 8.25- 144.19- P 3/11/13 9 20.44- 37.50- 78.00- 8.25- 144.19- P 12/11/12 7 19.26- 37.50- 78.00- 8.25- 143.01- P 9/12/12 10 20.64- 37.50- 78.00- 8.25- 144.39- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Mr. Robinson was incorrectly billed for two garbage cans when he, in fact, was only using one medium sized can. This was verified by Waste Management. He has been overcharged since 2005 - November. The amount owed to Mr. Robinson is $1,441.50. Amount incorrectly charged per quarter to Mr. Robinson $ 78.00 Amount that should have been charged per quarter.. . 31.50 Difference.... ......... $ 46.50 Number of quarters overcharged31 Total amount to be refunded S 1,441.50 UUG6DFR DISPLAY 12/12/13 14:57:53 Displ Account No 11 60 0490 52564 Bi Customer ROBINSON HARLAND C Address 1434 RAINBOW 5=Payments ? Billing Consu Water Date Payment 6/12/12 9 19.26- 3/12/12 12/12/11 9/12/11 6/10/11 3/09/11 ay Account History lling Date Ph DR Sewer Payment 37.50- WATERLOO Garbage Payment 78.00- 9 19.26- 37.50- 78.00- 10 19.13- 39.48- 78.00- 8 17.87- 37.50- 78.00- 9 17.87- 37.50- 78.00- 9 17.87- 37.50- 78.00- Activity RB STORM Total St Cnd Payment Payment 8.25- 143.01- P 8.25- 143.01- P 8.25- 144.86- P 8.25- 141.62- P 8.25- 141.62- P 8.25- 141.62- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY Display Account History Account No 11 60 0490 52564 Billing Date Customer ROBINSON HARLAND C Ph Activity RB Address 1434 RAINBOW DR WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 12/09/10 8 16.85- 37.50- 78.00- 8.25- 140.60- P 9/09/10 7 16.85- 37.50- 78.00- 8.25- 140.60- P 6/10/10 8 16.85- 31.65- 78.00- 8.25- 134.75- P 3/10/10 10 18.04- 33.33- 78.00- 8.25- 137.62- P 12/09/09 7 15.30- 31.65- 78.00- 124.95- P 9/10/09 8 15.30- 31.65- 78.00- 124.95- P 12/12/13 14:57:53 F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY 12/12/13 14:57:53 Display Account History Account No 11 60 0490 52564 Billing Date Customer ROBINSON HARLAND C Ph Address 1434 RAINBOW DR WATERLOO 5=Payments ? Billing Consu Date 6/10/09 10 3/09/09 10 12/09/08 33 9/10/08 20 6/10/08 11 3/11/08 10 Water Sewer Payment Payment 16.37- 33.33- 16.37- 33.33- 34.80- 71.97- 22.86- 33.33- 14.57- 33.33- 13.61- 33.33- Garbage STORM Payment Payment 78.00- 78.00- 78.00- 78.00- 78.00- 78.00- Activity RB Total St Cnd Payment 127.70- P 127.70- P 184.77- P 134.19- P 125.90- P 124.94- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY 12/12/13 14:57:53 Display Account History Account No 11 60 0490 52564 Billing Date Customer ROBINSON HARLAND C Ph Address 1434 RAINBOW DR WATERLOO 5=Payments ? Billing Consu Date _ 12/10/07 11 9/07/07 33 6/08/07 8 3/12/07 8 12/11/06 10 _ 9/08/06 10 Water Payment 13.35- Sewer Garbage STORM Payment Payment Payment 35.01- 78.00- 31.94- 31.65- 78.00- 11.66- 31.65- 78.00- 11.89- 33.32- 81.90- 11.46- 33.33- 78.00- 17.48- 31.65- 78.00- Activity RB Total St Cnd Payment 126.36- P 141.59- P 121.31- P 127.11- P 122.79- P 127.13- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His UUG6DFR DISPLAY 12/12/13 14:57:53 Display Account History Account No 11 60 0490 52564 Billing Date Customer ROBINSON HARLAND C Ph Address 1434 RAINBOW DR WATERLOO 5=Payments ? Billing Consu Date 6/09/06 6 3/09/06 0 12/09/05 1 Water Sewer Payment Payment 10.70- 31.65- 10.70- 31.65- 7.49- 10.55- Garbage Payment 78.00- 78.00- 26.00- STORM Payment Activity RB Total St Cnd Payment 120.35- P 120.35- P 44.04- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Harland C. Robinson 1434 Rainbow Drive Waterloo, Iowa 50701-1145 October 17, 2013 Office of the City Clerk Attn: Finance Committee City Hall 715 Mulberry Street Waterloo, Iowa 50703 Re: Request for Refund of Overpayment of Garbage Collection Fees from November 1, 2005 to August 26, 2013 Dear Sir or Madam, On Wednesday, October 16, 2013, I was approached by my garbage collection route driver who informed me that he was verifying containers on his route and had noticed that I was only using a medium container (#04-600702) while his route collection forms indicated that I was being charged for both a large and medium container on my billing. He further stated that he had been in contact with the Solid Waste Department by radio to verify my current billing at two containers. He also indicated that my neighbors at 1444 Rainbow Drive were using a large container (#04-000726) and a medium container (#97-691297), but were only being charged for one medium container. He asked that I contact the Solid Waste Department to confirm that my billing for garbage collection had been changed to reflect one medium container vice a large and medium. 1 immediately contacted the Solid Waste Department and was informed that my billing would be corrected and that the next billing cycle would reflect a garbage collection fee of S31.50 for one medium container vice S81.90 for one large and one medium container and that I should contact the City Clerk's Office for information on submitting a request for refund of the overpayment of garbage collection fees. After reviewing all of my garbage collection bills, I have determined that I have been charged for two garbage containers since purchasing my home at 1434 Rainbow Drive on November I, 2005. I have never had more than one medium container at my home and have never requested additional or larger containers. I can only assume that either my neighbors had requested an additional container to be delivered to 1444 Rainbow Drive and my account was erroneously billed for the additional container; or, that the container was moved from my home to 1444 Rainbow Drive during the period between the time the previous owners vacated the residence on September 15, 2005 and the mortgage closing and my occupancy on November 1, 200i phone: 319-233-3924 11434 Rainbow Drive, Waterloo, Iowa 50701-1145 I email: robbyhcr@mchsi.com In substantiation of my claim to have overpaid for garbage collection from November 1, 2005 to August 26, 2013, I have enclosed with this letter a copy of each of my quarterly billing stubs for my account as well as a current photograph showing my single medium container at 1434 Rainbow Drive; a current photograph showing the large and medium containers currently located at 1444 Rainbow Drive: and, a copy of the Black Hawk County Property Photo for 1444 Rainbow Drive showing that, at the time the photo was taken by Black Hawk County, there was only one medium container located at that address. In view of the above, I request that the City of Waterloo refund the amount of monies overpaid in garbage collection fees during the period from November 1, 2005 to August 26, 2013. Your consideration in this matter is greatly appreciated. Sincerely, Harland C. Robinson phone: 319-233-3924 11434 Rainbow Drive, Waterloo, Iowa 50701-1145 I email: robbyhcr@mchsi.com Photo of Medium Container #04-600702 located at 1434 Rainbow Drive Photo of Large Container #04-000726 and Medium Container #97-691297 located at 1444 Rainbow Drive Black Hawk County Property Photos http://www2.co.black-hawk.ia.us/website/bhmap/bhParlmages.asp?ap... There is 1 photo of parcel 891316377002. 1 of 1 10/17/2013 9:33 AM rub et V011 CI-SLAJU I ll/U4 11/21/0c-1 P0827 WATERLOO IA 50704 • CCOUNT .DDRESS r 0:17 KEEP THIS SIDE FOR YOUR RECORDS If I II if: ill POB 27 WATERLOO IA 50704 Gt---1;AG17 •ARY4AC*7 CCOUNT DDRESS "_.";-• FOR YOUR RECORDS KEEP THIS S 2V 11 HI H C04,6 hUniiHOHOHnuliu • ACCOUNT ADDRESS FOR YOUR RECORDS KEEP THIS Si Hu1d4H1L”U1t POB 27 WATERLOO IA 50704 ACCOUNT ----- ADDRESS 0 14; 2 CC LL_ I'Ub 2/ VVHItMiLUUIH bU/U4 PUB 2/ WA I tHLUU IA bU/U4 EADi:NGS 11/27/06 8/25/06 7.4 IA TER t 1. a10 NET 7 8. 00 ..... 02' 116. CCOUNT D4RESS_ 1 MUST 'ti _ - r.: - r t 1 i;ERNS:'.30 DAYS—THANK YOU .LNd L CE t Er. .�r..T u�. KEEP THIS SIDE FOR YOUR RECORDS 'OB 27 WATERLOO IA 50704 EADINGS 5/23/07 2/23/07 CAGE PER 100 CU FT NIT GARBAGE 2 GROSS EWER 33. 2� AREA -Tr 81.9E 1182 1174 8 SEWER 1 NET 10300 31. 65 78. 00 Ft.ti .76 . 76 DTAL 127.34 121. 31 RREARS ?EDITS DRESS 434 RAINBOW DR ATERLOO TERMS:30 DAYS —THANK YOU BILLING DATE 6/08/07 ET MUST BE RECEIVED BY 6/29/07 DTAL DUE 127.34 121. 31 COUNT 11--60.0490-052564 K /n 0 0 0 U w 0 0 v 02 KEEP THIS SIDE FOR YOUR RECORDS I11111III11Ili1IIIIII111IIi POB 27 WATERLOO IA 50704 READINGS 8/23/07 5/23/07 USAGE UNITS:GARBAGER 100 E�2 E WATER GROSS 31.23 SEWER GARBAGE 81.90 TAX TOTAL ARREARS CREDITS 2.09 148. 56 1215 1182 33 SEWER NET1 29. 85 31. 65 78. 00 2.09 141. 59 ADDRESS 1434 RAINBOW DR WATERLOO TERMS:30 DAYS —THANK YOU NET MUST BE RECEIVED 9/28/07 TOTAL DUE 148. 56 I 141. 59 ACCOUNT 11-60-0490-052564 K KEEP THIS SIDE FOR YOUR RECORDS 1 1 l 1 ill iiii l iill, i11111111111I z POB 27 WATERLOO IA 50704 POB 27 WATERLOO IA 50 /04 EADIN(.3i8 11/27/07 8/23/07 JBAGE PER 100 CO FT iNITS! GARBAGE GROSS 4ATER 3EWER 3'6.76 ;'-ARBAGE 81.90 FAX FOTAL VRREARS EDITS .R7 nn TOTAL DUE 1.32.63 CCOUNT DDRESS L434 RAINBOW DR 4ATERLOO TERMS: 30 DAYS -THANK 126.36 ../.7.)0 0490 0S2S64 K KEEP THIS SIDE FOR YOUR RECORDS ACCOUNT APPRESS- — YOU BILLING DATE 12/1D/07 ,IET MUST BE RECEIVED BY 12/31/07 '• KEEP THIS SIDE FOR YOUR RECORDS . . . . 111111111111i11111111111111111111111 POB 27 WATERLOO IA 50704 2a/08 r =r.. 4.....-.., 1.....1 ft )NITS: GARBAGE 2 1.72:ROSS 41 3 F; WE R :. ,-,nv; 14 A R B A G E ,.....1,..ff . 90 C1C 1 5 SEWER . NET AC 79, 00 95 12c 90 KEEP THIS SIDE FOR YOUR RECORDS -OTAL 7 132.IS -\128.90 /\ 11-4.)0-0490-052564---1 Ni , - TER 1.1S DWI= T ;--0,N;!K YOU BILLING DATE 6./.18 ET MUST BE RECT7IT) 2Y 6/3008 CCOUNT POB 27 WATERLOO IA 50704 REAnINGP 8/22/08 5/23/08 W:3AGP PPR 100 CU FT UNITS: GARBAGE n c... GROSS WATER C. SEWER 35. 00 GARBAGE 81.90 ARREARS CREDITS 1267 1 SEWER NET , 34 33. 23 78. 00 1. SO • 50 140. 83 134.1 TOTAL DUF 140. 83 134. 19 ACCOUNT 11-60-0490-052564 K ADDRESS 14:-14 RAINBOW DR WAT-FRLOO TERMP.:20 DAYEi -THANK YOU BILLING DATE 9/10/06 NET MUST BE RECEIVED BY 9/2970S KEEP THIS SIDE FOR YOUR RECORDS PUB 27 WAI EHLUL) IA 50/04 POB 27 WATERLOO IA 50704 READINGS 11/24/08 1300 8/22/08 1267 rAx TOTAL RREAR.P. ^DFTT'Tra JSAGE PER 100 CU FT 33 _NITS: GARBAGE 2 SEWER 1 GROSS NET C. mmt. " . 15 . -3,-, c.-7 BEWER '7-g. 57 71.97 ..l C . . . ..1 GARBAGE p9Q t, 78.00 am lamakpy 400? 2.2e 2.28 193.90 184.77 TOTAL DUE 193.90 184.77; CCOUNT 11-60-0490-052564 K .DDRESS 1434 RAINBOW DR 4ATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE 12/09/08 4ET MUST BE RECEIVED BY 12/30/08 KEEP THIS SIDE FOR YOUR RECORDS 111111111i111111111:1111111111113111 POB 27 WATERLOO IA 50704 ..:::ADINGR 8/24/05' 9/Pi,,/09 P1L:..R 1011 A\I..i.tEi GARBAlaE 2 iAT4.3 I. ,..-; ,)- i ,...3 . • iesiFR (--..,, W1.90 7H 00 =NO 0.? 5 9/10 o :R. EDIT 'DIAL DUE 1T1L.1.'•3 CCOUNT DDRESS .424 R.'-INBOW DP ,(ATEPLUU ERiE;:2t. UJILL1N,2- 11 M2T 1 ;24. 9!•:. KEEP THIS SIDE FOR YOUR RECORDS 11111111111111111111111111111111111, RFADIN1=-S 2/23/09 11/24/00 USAgE PER 100 CU FT UNITS: GARBAGE -) = 174ROSR WATER 16. 07 SEWER 3B. 00 GARBAGE 01.90 ty7 124. 04 ARRFAR.Jq cpFnITR 10 Nzi r-, 79. 00 TE)TAL DUE 13LL 04 1..117.70 ACCOUNT 4 ADDRESS 1434 RA1NBuw tArr...-mr nn DR TFRMS:30 DAYS -THANK YOU 241144Y2FR 3/n9/09 NET MUST RF 3/30/09 KEEP THIS SIDE FOR YOUR RECORDS POB 27 WATERLOO IA 50704 S/26/.0'7: 61 PAI CUM 41/3/0 ? 1. ravo 30A, T lisUE 1;3 4 04 7 ACCOUNT ADDRESS 7, p, N f;1 D F.! W4TFRLnn KEEP THIS SIDE FOR YOUR RECORDS 11111111111111110inif 111111111 POB 27 WATERLOO IA 50704 ' POB 27 WAI tHLLAJ IA bU/U4 EADINGS 11/19/09 9/24/09 -AX -OTAL ,E)RFARP RED11 ;SAGE PER 100 r-U -T GARBAaE- GROSS /ATER ARBAGE et.1`.3 ;EWER . 90 JONE) 303z, iowey 1235 1328 EEWER NET 14. 30 31. 65 79. 00 1. 00 124. 9L; -OTAL DuF 131. 15 124. 95 CCOUNT 1-6 1490-04 DDRESS .434 RAINBOW DR )ATERLOO TERMS:20 DAYS -THANK YOU BILLING DATE 12/09/09 .!ET MUST BE RECEIVED BY 1./30/09 II all i 1111111111111111111111111 POB 27 WATERLOO IA 50704 READINGS 8/24/10 5/24/10 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS 16.54 39.38 81.90 WATER SEWER GARBAGE STORMWATER 8.66 TAX 1.10 TOTtlim 47.58 309/ OAP 1360 1353 7 SEWER 1 NET 15. 75 37. 50 78. 00 8.25 I. 10 140. 60 DDRESS 1434 RAINBOW DR WATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE 9/09/10 NET MUST BE RECEIVED BY 9/30/10 TOTAL DUE 147. 58 140. 60j CCOUNT 11-60-0490-052564 K KEEP THIS SIDE FOR YOUR RECORDS KEEP THIS SIDE FOR YOUR RECORDS 11111111111111111i111111111111i111 ACCOUNT ADDRESS 01. OR DATL 3/ KEEP THIS SIDE FOR YOUR RECORDS Ili h IIIH i I 1i 11 1111111I POB 27 WATERLOO IA 50704 READINGS 5/24/10 2/24/10 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS WATER 16.54 SEWER 33.23 GARBAGE 81.90 STORMWATER 8.66 TAX TOTAL 1353 1345 8 SEWER NET I 15. 75 31. 65 78. 00 8.25 1. 10 1. 10 141. 43 134. 75 TOTAL DUE 141.43 134 75 ACCOUNT ADDRESS 11-60-0490-052564 K 1434 R WATER 5 Aft affoRW,,„0 D YS-THANK YOU DATE 6/10/10 NET MUST BE RECEIVED BY 6/29/10 coc' cc w 0 LL uJ cf, 1- 0. w uJ 11 Hill 11111111i111111111111! POB 27 WATERLOO IA 50704 POB 27 WATERLOO IA 50704 WA I. 17.;Atom`. ' PER GARBAGE we- 3ia0 D' L7. CCOUNT DDRESS Jrs `LOO i1I1111I131i133i1i133313ii113II333-. POB 27 WATERLOO IA 50704 THIS SIDE FOR Y `N80W D . TERMS'. - - :HANK WA) 11111111,111"1)11113,11111,31huli READINGS 2/25/11 11/30/10 ;^AGE PER 100 CU FT UNITS: GARBAGE 2 GROSS WATER 17.54 SEWER 39.38 GARBAGE 81.90 STORMWATER 8.66 TAX TOTAL }. 17 48. 65 .: .'sJLJa` SEWER NET " 70 79. TOTAL str� 14.8.65 ACCOUNT 1�^ _049Q_T52564 ADDRESS I. T3 R DR WATERLOO TERMS:30 DAYS —THANK. NET TBit EIVED BY :3/30/ 11 j iliIllll,3/I133NI33313311311II1131 MD DATE, 3/1/1/ 141. 6r YOU KEEP THIS SIDE FOR YOUR RECORDS BILLING DATE 3/09/11 POE 27 WATERLOO IA 50704 READINGS 8/30/11 5/31/11 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS WATER 17. 54 SEWER 39.38 GARBAGE 81.90 STORMWATER 8. 66 TAX 1. 17 1394 13E36 SEWER 1 NET 16. 70 37. 50 78. 00 17 TOTAL 148. 65 141. 62 TOTAL DUE 148. 65 141. 62 ACCOUNT 11-60-0490-052564 K ADDRESS 1434 RAINBOW DR WATERLOO TERMS:30 DAYS —THANK YOU KEEP THIS SIDE FOR YOUR RECORDS B.I.LLING DATE 9/12 / 11 NET MU=T BE RECEIVEDE2'? 9/30/11 I113I31I3i31111)IIjII111111/11I1i33. 6 POB 27 WATERLOO IA 50704 POB 27 WATERLOO IA 50704 11-7-.ADINGS 11/30/11 1404 8/30111 1394 1SAGE FER 100 I.:U FT 10 )NITS: GARBAGE 2 SEWER L. gROSS „. - JATER . . , , 17 OR 3EWER 41. 4S 39. 4R ;.'AR BAGS R 1 . 90 78. 00 3TOR MWA TFR. S. 6A 3. 25 O TAL. "7" S 152 OR 144. 86 DIAL DUE I 7,. 02 •144. 96 CCOUNT ii_6r1_64p0_0„7,7564 DDRESS ,434 RAINBOW OR ATERLOO TERMS:SO DAYS -THANK YOU BILLING. ATE 12/121,11 ET ,-7. MUST 77( RECIVED BY 12/30r33 POB 27 WATERLOO IA 50704 NY; E / 39S 2 /271/ i 2 S A 0- P 5E2. ). 00 CU FT MITS GARBAGE D ;1i4Z B AGE • •.tt-;.74 1TORMWAT ER 2.25 L. S4 14 . 3•9 )DRESS 24 RAINBO„ir IATERLf1r, 7.71.RmE fT,O -372 1)-1T MUST 3ThEEC1.7V7D BY 10t.. -JE) 3/7S' _407AZ KEEP THIS SIDE FOR YOUR RECORDS KEEP THIS SIDE FOR YOUR RECORDS kwriinn 91Z.WER CMR 13 AGE STORt'fWAT ER ACCOUNT AMMSS. . 7:4„A RATWUM DM :4ATERLUi; 1)AYE-tHAN1/., YOU 3ILLIN0 11TE Mt sT RFCEIVED 73Y KEEP THIS SIDE FOR YOUR RECORDS POB 27 WATERLOO !A 50704 RFADTNGS 5/25112 2/24/12 USAGE PER 100 CU FT UNITS: GARBAGE GROSS; 1O.,2(1, 29.3R 81.90 3/0/ 1422 1413 SEWER NE V 1-8. 00 37, SO 78. 00 2 25 1 . 26 I K.3. 01 TOTAL DtiE 150. 10 1 143 01 ACCOUNT 11-671-O4?0-0c2564 K ADDRESS 1434 RAINBOw DR WATERLOG TERMS:30 DAYS -THANK YOU BILLING DATE ,?_,/12/12 NET MUST BE RECEIVED BY 7/02'12 KEEP THIS SIDE FOR YOUR RECORDS II 111111111111111.11111111111111 7 POB 27 WATERLOO IA 50704 06 POB 27 WATERLOO IA 50704 EADINGS. JSAGE PER INITS: GAR 4ATER 3EWER ;ARBAGE 3T0PNWA.TE'. rAx roTAL 'TIT AI CCOUNT DDRESS 1434 RAINBOW Di• \IATERLOO TER1S:30 DAYS -THANK YOU 4TLLIN0 DATT-' MUST B'c REi-IEIVED BY 12/'11/1'2 11/301:.2 8/30112 100 CU FT BAGE F I2 1. 93 I 7i 143 • i C&NO ID= /24,43/12...- ______ PAID POB 27 WATERLOO IA 50704 fp iEADINGS 8/26/13 5/27/13 JSAGE PER 100 CU FT JNITS: GARBAGE 2 GROSS 4ATER 20. 06 SEWER 39.38 3ARBAGE 81.90 5TORMWATER 8.66 14413. 0 0 w 0 u. uJ a. uj w 1454 7 SEWER NET 19. 10 37. 50 78. 00 8.25 FAX 1.34 1.34 TOTAL 151.34 144. 19 TOTAL DUE CCOUNT 11-60-0490-052564 K DDRESS 1434 RAINBOW DR 4ATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE 9/12/13 4ET MU E_RECEIVED BY 10/03/13 f am DATE . 3.23f 9,1/..s.3 144. 19 Ili READINGS • 3/01/13 11/30/12 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS WATER 20.06 SEWER 39.38 GARBAGE 81.90 STORMWATER A, TOTAL ca.o ' '6 4 34 r A 1 .++ 1448 1439 9 SEWER NET 19. 10 37. SO 78. 00 8.25 4 1)11 144. 19 TOTAL DUE 151.34 144. 19 ACCOUNT 11-60-0490-052564 KEEP THIS SIDE FOR YOUR RECORDS ADDRESS 1434 RAINBOW DR WATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE a/11/13 NET MUST BE RECEIVED BY 3/29/12 PAID 9r7 POB 27 WATERLOO IA 50704 READINGS . 5/29/13 3/01/13 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS WATER 20.06 3 SEWER 9.38 GARBAGE 81.90 STORMWATER 8.66 N-AW 1NA TOTAL 1454 1446 6 SEWER WET 19. 10 37. 50 78. 00 8.25 1.24 1.34 151. 34 144, 19 TOTAL DUE 151.34 144. 19 ACCOUNT 6 11-0-0490-052564 K ADDRESS 1434 RAINBOW DR WATERLOO TERMS: 30 DAYS -THANK YOU BILLING DATE 6/11/13 NET MUST BE RECEIVED BY 7/02/13 KEEP THIS SIDE FOR YOUR RECORDS DATE � is 13 r •l� TO TIME AM ❑ PM While You Were Out M OF PHONE ❑ TELEPHONED ❑ CALLED TO SEE YOU ❑ WANTS TO SEE YOU Q PLEASE CALL ■ R URGENT VISITED RC R OFFICE MESSAGE: { yid a U BY: lDla1,3 ID:51I a- 5-Le coltothIJO cuacuil- 71--, • /i 10;27 '12-17L- 6: L(.1/1") ,127/ .41)V -6-)i-e,_il 6-2 ,•:•1._7(-:-- ----71-p -71-2.1'.. ( h ,... /-2 /---",; (70 i-e ' , i'l.:' / 7-- 6 / — 6/ ,7)5,-, 6.- /q-e-t _st 'e-(-..) e 4._ tt-_,.s '.•X- cd, oz ,--'' izJ,,z (i) ia• ,-/) i., ol,/et /le,/e_ . -\ e 13 4 zee 6-:H--- ef:{}1 /1 ,e.: A.) ..71.___ /2./o:-, . ie-- //u' / 4-Z )1,1) _._-,4, -ki ' ; z,. 7-7 ,:,,-; e--t_ /n' - / 77 A:A'. 7 c). /7 436 A: 7 -„C , ,_....i.-- -1,:: A-i,, y f---- /4"-- (.,i- -6--` . -/--,:r. 6, 5 , / / /7C--.,.\ c: 4 1'1 7' ti 1-/ /7 711 VC /17 I-- / A )) //1=5 ) /4/775 t_k /6" jx. ( 77c)- 9- DATE 6111 II TIME ILO/4% AM 0 PM TO. While You Were Out M FyYli Qt,a-- OF lArLi-2 ,Vku+Laie.".k , , PHONE • LL . - • Ok' UR CA OFFICE • TELEPHONED a k 44. 1111 CALLED TO SEE YOU • R ly. • WANTS TO SEE YOU NI URGENT • PLEASE CALL al VISIy�1R MESSAGE: CZTVarblek -tiled- it pAr, 16„i'la kg-', iiiii) LfISIAC6L.ft- T kliked iitud CG,4,1 furw 11,4:-.0 utetiCA1 cLuj11:4114\ 4.- 44:""" BY. Silt 56-tta ,..bricc I a ‘ I thi-, o \tr () 1Dig- t3 1,01)1 cc--11.„00, Yu/ cf otuj-- bit) pet,_' fAjO S l 31.50 + 31.50 + 31.50 + i.TO + 4.0E + 21.5C + :3.0F + �3.F,F 6+ o1, as 3• coc0 LA.s ci-4 e CO pct. - ' -ac-Y awl e r Y G10 h,l Elrl .2vco /,' i Ark sLlip $/114.5‘ /D-/- // F��� ©� •may fir T covt,p �� T �' � /0 a'1 /QG)5f 1A/ o ) /%' c Prn /79L L S S, s QC/_5 2 i ! i ' i' sa-AILIS * ** � y y *n * avve/ * *id.. ****N1 ** * //°I° 01 ** i Y Y ^*1 ter #* #*i * ** # Illustration by ©Peggy To Ackley DSW Licensing 60 RECYCLABLE MADE IN THE USA t2013 PVA300SK13010 UUG6DFR DISPLAY 10/02/13 8:49:41 Display Account History Account No 09 20 1290 31634 Billing Date Customer BUCHANAN DAN D Ph 234-3753 Address 226 HOME PARK BLVD WATERLOO 5=Payments ? Billing Consu Date 8/28/13 0 5/29/13 0 21.40- 2/28/13 0 20.44- 11/29/12 0 20.16- 8/28/12 0 19.26- 5/29/12 0 19.26- Water Payment 20.44- Sewer Garbage STORM Payment Payment Payment 37.50- 8.25- 39.38- 33.08- 8.66- 37.50- 31.50- 8.25- 39.38- 33.08- 8.66- 37.50- 31.50- 8.25- 37.50- 31.50- 8.25- Activity Total St Cnd Payment 66.19- P 102.52- P L 97.69- P 101.28- P RT 96.51- P 96.51- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Disp1 Account No 09 20 1290 31634 Bi Customer BUCHANAN DAN D Address 226 HOME PARK 5=Payments ? Billing Consu Dat e 2/28/12 0 11/29/11 2 8/26/11 8 5/27/11 6 2/25/11 7 11/24/10 22 ay Account Hi lling Date Ph BLVD 10/02/13 8:49:41 story 234-3753 Activity WATERLOO Water Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment Payment 19.26- 37.50- 31.50- 8.25- 96.51- P 17.87- 37.50- 31.50- 8.25- 95.12- P 17.87- 37.50- 31.50- 8.25- 95.12- P 18.71- 39.38- 33.08- 8.66- 99.83- P RT 17.87- 37.50- 31.50- 8.25- 95.12- P 34.07- 39.38- 33.08- 8.66- 115.19- P RT + F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS ING6DER` DISPLAY C &\ Account No 16 64 0545 8543Display Billingcount Date History Customer METRO INVESTMENTS-H ALLEN Ph 961-0420 Address 1257 RAVENWOOD RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Date Payment Payment P ePayment 10/22/13 387 act 9/24/13 390 506.26- 824.68- (W .641) _ 8/23/13 209 287.41- 466.30- 1"10 _ 7/23/13 143 203.34- 335.62- (140.50bLi'�� 6/24/13 72 112.18- 195.04-/ ' g _ 5/23/13 48 81.36- 147.52- l 10/30/13 10:58:39 Activity Total St Cnd Payment 0 22.00- 1352.94- P 23.12- 776.83- P 21.98- 560.94- P 22.00- 329.22- P 22.00- 250.88- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS antoud futLoAd, I 04( iqg . 4E- lacli brie, 611, clam ` b '` Wool, . [ 57 -loll, e+, 4ap ems— c ld. �lw 01-11 -1-e-� ^- - Z�� ( r 3 WBIDERi. Account 1257 Type opt DISPLAY lling Info 16 64 0545 008543Select METROBINVESTMENTS-Hation ALLEN RAVENWOOD RD WATERLOO ions, press Enter. 1=Select _ Billing Date WATER NET 502.63 GRS 526.12 _ Billing Date WATER NET 506.26 GRS 506.26 _ Billing Date WATER NET 287.41 GRS 287.41 F3=Exit F9=Add Due Date 11/12/13 Bill GARBAGE SERV MISC 10. 50 r - 101 10.50 / Due Date 10/15/13 Bill GARBAGE SERV MISC 10.50 10.50 11p' 50 C ��' I A New Bill 10/22/13 SEWER 818.74 859.68 9/24/13 SEWER 824.68 824.68 8/23/13 SEWER 466.30 466.30 10/30/13 10:57:20 Bill Date Status 0 Non Ctl STORM FIRE PROT TOTAL 22.00 1353.87 23.10 1419.40 Status P Non Ctl STORM FIRE PROT TOTAL 22.00 1363.44 22.00 1363.44 Due Date 9/13/13 Bill Status P Non Ctl GARBAGE SERV MISC STORM FIRE PROT TOTAL 10.50 22.00 786.21 10 22.00 786.21 + UUBIDFR- DISPLAY lling Info Account 16 64 0545 008543Select METROBINVESTMENTS-Hation ALLEN 1257 RAVENWOOD RD WATERLOO Type options, press Enter. 1=Select tt _ Billing Date 7/23/13 Due Date 13/13 Bill WATER SEWER GARBAGE SERV MISC NET 203.34 335.62 10.50 GRS 203.34 335.62 10.50 ._1-1 Billing Date WATER NET 112.18 GRS 112.18 Billing Date WATER NET 81.36 GRS 81.36 F3=Exit F9=Add 10/30/13 10:57:20 Bill Date Status P Non Ctl STORM FIRE PROT TOTAL 22.00 571.46 23.10 572.56 6/24/13 Due Date 7/15/13 Bill Status P Non Ctl SEWER GARBAGE SERV MISC STORM FIRE PROT TOTAL 195.04 10.50 22.00 339.72 195.04 10.50 22.00 339.72 5/23/13 Due Date 6/13/13 Bill Status P Non Ctl SEWER GARBAGE SERV MISC STORM FIRE PROT 147.52 10.50 22.00 147.52 10.50 22.00 A New Bill TOTAL 261.38 261.38 /)_ lifIC / Olt e 5, /Le e / /44"i 7//O) I &' /7 (). 1// ,P/ (-e /2--Y ert, 7-e_ W-e /le tr,L ,cliA For- 4_44) .?p/3 v fry (7 1 4r, 5/ - UUG6DFR. DISPLAY Account No 05 10 2290 5574D=splay Billingcount Date History Customer JUBILEE UNITED METHODIST CHURCH Ph 504-0081 Address 1625 E 4TH ST WATERLOO 5=Payments ? Billing Date 11/05/13 8/07/13 5/06/13 2/04/13 11/02/12 _ 8/06/12 Consu 270 Water Sewer Garbage STORM Payment Payment Payment Payment 183.19- 6 20.44- 5 20.44- 4 20.44- 8 19.26- 5 19.26- 40.13- 40.13- 40.13- 40.13- 40.13- 33.71- 33.71- 33.71- 52.97- 52.97- 52.97- 52.97- 52.97- 12/05/13 15:50:16 Activity Total St Cnd Payment 183.19- 0 RT 147.25- P 147.25- P 147.25- P 112.36- P 112.36- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS A to Exemption year: D-013 PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date 11-1p-1T5 Applicant's Name: (AL,b 11-e- e l l Ve+kl4 S I-C: Telephone No. Billing Address: \(owl 14Th. 4-. 1k)C \e:(t00, 1flt Address of Exemption: Water Works Account No.: M toa 1 urrbSF 4laler Ioo, I n r 2 -9 o cO 55-74 I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash hauler. Only the location where the trash iyav�er piickkss uAp garbage and trash 1 qualify for the exemption. t3 plicants Signature TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) aCk(aS i.Ji S�DSG.1 hereby declare that we are Company Nam a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Address Location of Beginning Ending onte of Date of Contract Name Garbage/Trash Pick -Up Contract tto2,1E II-1Lock \-0Ih0 `t-13-a1 \-ee. ',„;cc!, 11-31-13 CONTRACT PERIOD MUST COVER A. LFASP CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury .that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during the current calendar year, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. 11-Via-VS Date O1e-g Signature o Aut orized Company Representative � 11 UQar. \Dorn. c\-Ve GJakilY 1-11 Company's Address Garbage & Trash Ruler's Permit License (issued by Black Hawk County) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy - white Customer's Copy - yellow Exemption year: DOI5 PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY . CITY OF WATERLOO, IOWA Date I1--1 --05 +co. Applicant's Name: <,kb 11-teln-C-1-N\1606a .` C Telephone No. 3i 91- a 6i 3�L �53 Billing Address: i(Q'A1 .(toot I j� Address of Exemption: ! („ X i 1_. b I Ua c too, Water Works Account No. . _I j =--I (r 22 c9 , to 55-A, I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash hauler. Only the location where the trash er picks up garbage and trash 1 qualify for the exemption. It plicants Signature TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) hereby declare that we are Company Nam a licensed trash hauler in the City of Waterloo, Iowa, and that we pick up garbage and refuse at the following location: Beginning Ending Address Location of Date of Date of Customer's Name ` Garbage/Trash Pick -Up Contract Contract \ : lv;0; \-t2, V)0A,ACU 1b.1 C'-1 S- WcA\c►1t50 4--13-b1 CONTRACT PERIOD MUST COVER AT: LEAST CURRENT CALENDAR YEAR We understand that the above information is used by the Clerk's Office in Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for exemption from garbage fees for the current calendar year. I, the undersigned, declare under penalty of perjury .that I have examined this claim, including all statements and above schedule, and to the best of my knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I agree to comply with all ordinances and policies of the City of Waterloo and the Black Hawk County Solid Waste Commission. In the event that the above person discontinues service with said company during the current calendar year, we hereby agree to notify the Clerk's Office of this event by calling 291-4323. Date '1J,1O _ m0 ( Signature of Aut orized Company Representative 11 DQar cVeVJalicito0( Company's Address Garbage & Trash Hauler's Permit License (issued by Black Hawk County) PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE 715 MULBERRY STREET WATERLOO, IOWA 50703 City Clerk's Copy - white Customer's Copy - yellow //- /)-/3 (0 ef-ep tt. e, S Gt j`‘ s o nay.. -Pc L arra_ 01 P �t Y %lam / ( 7/(71 s/ i1(c.� !y-) 1;.e (43; 43_9Q, /-s-Z 21, ) A «L� G'ia- - 0o s. /c UNX DFR 'DISPLAY Display Account History Account No 15 60 1620 5574 Billing Date Customer JUBI EE UNITED METHODIST CHURCH Ph Address 715 LORRAINE AVE 5=Payments ? Bi 1 l ing Cons,n Date _ 10/03/13 0 Water Sewer Payment Payment 18.08- 25.00- 504-0081 WATERLOO Garbage Payment Payment 48.00- 5.50- STORM 12/05/13 16:00:47 Activity Total St Cnd Payment 96.58- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 81/ ,,/c s City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /2'4(0-'13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 14,850.00 plus est. shipping costs of $ to pay for or purchase Painting interior of the banquet hall This purchase or expenditure is being made because: the banquet hall needs to be repainted Vendor selected for this purchase: Personified Inc. E Bids or written quotes were taken on this purchase, as follows: In addition to existing bids - (Personified was low bidder on the ceiling) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Ei General Fund El Road Use Tax IEI Sewer Sanitation Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: ii/ `/YCZ .2/'. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp jay submitted, (Signature Designee) $ //.L,, C ✓ y -/3 —4 j 6e4-4:-t e— ��:ti 1�� Z /2% ,26,3 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth 5 Sull Bros - Banquet Hall - painting.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /2-'144 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,255.09 plus est. shipping costs of $ 0.00 Inner arm assembly for truck 151007 Department to expend to pay for or purchase This purchase or expenditure is being made because: Arm worn beyond repair limits Vendor selected for this purchase: Wayne Manufacturing n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Accessory Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund n Road Use Tax n Sewer n Sanitation • Bonds I I FederaUother grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /Z-io-i3 �'✓kC<L�t�-� �ti. �c LE Z /,2-//- /3 (Project Code) $ 200,000.00/ K:\shared goodies\forms\Sanitation - Replacement Inner Arm Assembly - 151007 (Mar 2010) City Clerk Use Only Finance Committee Approval Date (2 -(4.-f 3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,255.09 plus est. shipping costs of $ 0.00 to pay for or purchase Inner arm assembly for truck 150903 This purchase or expenditure is being made because: Arm worn beyond repair limits Vendor selected for this purchase: Wayne Manufacturing Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Accessory Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 '1-- / /s - S -i3 ;1 r1f 11.1,1,Z.,C /, K:\shared goodies\forms\Sanitation - Replacement Inner Arm Assembly - 150903 (Mar 2010) City Clerk Use Only Finance Committee Approval Date (2'I fP—l3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 2,500.00 plus est. shipping costs of $ 125.00 Replacement of front differential - garbage truck 102 Department to expend to pay for or purchase This purchase or expenditure is being made because: gears excessively worn and cracked Vendor selected for this purchase: Sadler Equipment Co ❑X Bids or written quotes were taken on this purchase, as follows: Sadler Truck Parts - Des Moines, IA - $2500 ( Next Day Delivery) Inland Truck Parts - Des Moines, IA - No Call Back - Emergency Repair - Route Truck ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 / K:\shared goodies \forms\Sanitation - Front Differential - Truck 102 - Dec 13 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (2—(40-13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ 554.31 plus est. shipping costs of $ 1,074.47 to pay for or purchase Mailing pet license reminders This purchase or expenditure is being made because: Annual pet license renewal is due Vendor selected for this purchase: Click - 2- Mail ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Vendor used by United States Postal Service Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation riBonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010 - 0-BgOo —aa3 i ' (Fund - Department - Activity - Account Nu ber) (Project Code) 60 / in which the budgeted amount is $ ,3CJOC3— �,(,� 9v' and the current available balance is $ 2' , g� ✓ 17rY57S Respectfull submitted, a- I (- t'> eZe tzz._ / 2 (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Cfuond Gude it. Internet Start ClickMail Shopping Cart co, net d .:.-e'S % 6 - S✓eceS,yer Furma• t 'h,:'e a,atte Peerage' Fr;t Gas Automated card. nesa^R - F St _la.. Unsorted Card ur menu. nude it yen neue .. e. scrnzrzi 1 Product seieeuVn 6ekQMai<om Mating Deane Mai,/ lasts mesa amwil pennon dennide,en - „same, ath-; Ideas Nog maize ansmees Specie, effera T»pea of "refers xn pent P. wr e. ,t,- us p tut Teal Drepe,ta' Ls. Paatai Redo,: es - LeMra Now Quids:.6s Resources - Frert Aim Week Movers Week Mew Masers green pne-H W::t ,s,ss Sem Sisfseanner -Bpoi.'W arise Weak Para Wmeow:er • Repli Mali Jeer- p..a:a: a °Fare fats Seery a, 1St rum. M Of Uiti'pai non. Repuest free aencishamlet-ter s:4 up Emai-b-Ma/ Maa)eck print Omer i:_e SIVEC llAMXIi➢ , 41:2E .17 YES: n bumotal... 31623.7E Grand Total $1628.78 Sendi Memptlsob O1Y- w.,n eprm igdes„ahlnlpematipe wlAnp feria Letter Ideas e Eem,r CVOs wee It +ma..ers a^e PosP' Mohi wae4al,y -pweo2 Advanced Services €eapese.„eee Yelp from Ae prig Cents, us Iota -eel Protected Tuesday, Dec 10, 2013 09:10 AM City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee /� 2 Approval Date 1 2'1 Cc 1 7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,480.00 plus est. shipping costs of $ to pay for or purchase Materials for three roof systems for three shelters. This purchase or expenditure is being made because: to replace worn out roof systems on three shelters in City parks. Work will be completed by Leisure Services staff. Vendor selected for this purchase: Bell Structural Solutions, New Brighton MN Bids or written quotes were taken on this purchase, as follows: Bell Structural Solutions, New Brighton MN $11,480.00 Leslie Structural Sales, Omaha NE $13,966.00 ABC Supply did not send a quote. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2168 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 75,000.00 and the current available balance is $ 36,046.00 Respectfully submitted,( 3 QD Q.,. X..-- 27,0/i3 i r� . t%u.erL. �a}iI /Iu2 /, // (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council purchase or expenditure submitted by the $ me 1,500.00 plus est. shipping costs of uniform shirts for participants in our 4th-6th Finance Committee Approval Date l2r%rv-wfr D is hereby requested to authorize the following Leisure Services Department to expend $ NA to pay for or purchase grade basketball program. This purchase or expenditure is being made because: uniform shirts are included as part of the price of registration for the program. Vendor selected for this purchase: Shirt Shack (Waterloo, IA) x Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Shirt Shack is the only vendor that has our artwork ready to go to print and the ability to meet our deadline. The price we are paying is well below what we paid last year. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax Sewer Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is Sanitation (Project Code) $ 42,000.00 `'/ and the current available balance is $ 33,587.00 / Respectfully submitted, i 20 (Signature Dept. Head or Designee) `Z/' ODate� (Signature Finance Dept. Rev ew) /� //Dat /j K:\shared goodies \forms\Pre-Authorization hoops uniforms.xls (Mar 2010) City Clerk Use Only City of Waterloo Finance Committee Approval Date 12-/ `—/ Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $3,000.00 plus est. shipping costs of $ NA to pay for or purchase miscellaneous toys and play equipment for the child care area at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: Various vendors throughout Waterloo Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Items will be purchased from various vendors throughout Waterloo depending on price and availability. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants X J Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D Sanitation 37SPLX-GIFT (Project Code) $ 1,984,192.00V $ 810,521.00 /?- %( ,?'y' i.(i1L/.tli>l7 (.:`),,i,a!/z/2 /:z-//-, 0/3 ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\day care preauth.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,663.00 plus est. shipping costs of $ NA to pay for or purchase Audio equipment and accessories for the Cedar Valley SportsPlex. City Clerk Use Only Finance Committee Approval Date /Z^{1p-1 3 This purchase or expenditure is being made because: various audio equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. This includes projectors, televisions, message boards, etc. Vendor selected for this purchase: Maximum Sight & Sound (Waterloo, IA) Ixl Bids or written quotes were taken on this purchase, as follows: Maximum Sight & Sound (Waterloo, IA) $1,663.00 DB Acoustics (Marion, IA) did not submit a bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: II General Fund Bonds Road Use Tax Sewer Federal/other grants x Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-2178 Sanitation 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, / j �e�'c��'i %ram sup /a-//- A0/3 tg ature Dep'`':d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\audio preauth.xls (Mar 2010) $ 1,984,192.00 $ 8-1-0, 52-1.90�'] City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,815.45 plus est. shipping costs of $ NA to pay for or purchase miscellaneous baseball/softball protective netting. City Clerk Use Only Finance Committee Approval Date (24(0,4 This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: BSN Sports (Cedar Falls, IA) x Bids or written quotes were taken on this purchase, as follows: BSN Sports (Cedar Falls, IA) $1,815.45 Beacon Athletics (Middleton, WI) $2,972.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: J General Fund Bonds Road Use Tax Federal/other grants x Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 $ 8@ 521-fie- Head or Design /_? c(; ft ? 427/ 2 is Date ( g lature Finance Dept. Review) Date K:\shared goodies\forms\misc protective netting.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date (2.—I (P^l 'j City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,181.48 plus est. shipping costs of $ NA to pay for or purchase child care pagers, charging unit and transmitter for the Cedar Valley SportsPlex. This purchase or expenditure is being made because: This equipment is called out as part of the FF&E of the Cedar Valley SportsPlex project. Vendor selected for this purchase: Long Range Systems (Addison, TX) x Bids or written quotes were taken on this purchase, as follows: Long Range Systems (Addison, TX) $1,181.48 HME Wireless (Suwanee, GA) $1,333.00 Jteach (Boca Raton, FL) did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax nFederal/other grants x Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLX-GIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully u bm fitted, % /�2-y/.Y )) ,/cl,..C'z_ C �� <<L�u /-//✓ei:3 Signature Dept., ea or Designee) Date (Signature Finance Dept. Review) Date $ 1,984,192.00 $ 8+6 5i.00' »"ri4/ 0 - s ` K:\shared goodies \forms\d/care pager preauth.xls (Mar 2010) ity er Finance Committee Approval Date Ise •ny City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the toexpend purchase or expenditure submitted by the PLANNINGDepartment $ 3,400.00 plus est. shipping costs of $ 0.00 SAND AND GRAVEL FOR SHERWOOD PARK PARKING LOT to pay for or purchase This purchase or expenditure is being made because: TRAIL HEAD PARKING LOT THAT IS PART OF THE SHERWOOD REAP GRANT Vendor selected for this purchase: BMC AGGREGATES LC OX Bids or written quotes were taken on this purchase, as follows: BMC - $3,324.90 + $75.10 in overage allowance BENTON'S - $3,540 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax 1E1 Sewer n Sanitation ElBonds n Federal/other grants n Other (specify) REAP GRANT This expenditure is to be coded to the following budget line -item: 290 08 6110 2144 08GRT SHERWD (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respep ully itte (Signature Dept. Head or Designee) $ 8 00OrQO /43, ett c $ 757�{5�i Y�v kc i -/f ;4&I3 • ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) .3,47,mrt'arah iNipBMC L.(' Aggregates L.C. Waterloo Office P.O. Box 2277 Waterloo, IA 50704 Off (319) 235-8583 Cell (319) 231 1843 Fax (319) 235-7065 E-mail: garyr§bmcaggregates.com QUOTATION AND CONTRACT Date December 6, 2013 TO: City of Waterloo Attn: Aric Schroeder k PROJECT: Sherwood Park Parking Lot LOCATION OF WORK: North Hackett Road THE FOLLOWING QUOTATION 1S SUBJECT TO TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF. MATERIAL DESCRIPTION APPROXIMATE TONS MATERIAL PRICE PER TON (SEE NOTE BELOW) TRANSPORTATION CHARGES SUBJECT TO PARAGRAPH #14 LOCATION CHARGES PER TON ' 3" Clean 120 $ 9.89 Raymond Quarry $ 4.00 1" Roadstone 90 $ 9.17 Raymond Quarry $ 4.00 Fill Sand 60 $ 5.23 Waterloo Sand $ 2.65 c 0z1/45 ,,z a 110Lt,24Kce ;, • THESE HAUL RATES ARE FOR 4 OR MORE CONSECUTIVE LOADS BY EACH TRUCK THE SAME DAY. THE HAUL RATE SHALL BE $85.00 PER LOAD FOR ANY ORDER OF 3 OR LESS CONSECUTIVE LOADS BY EACH TRUCK THE SAME DAY. THESE LOADS ARE BASED ON A 15 TON MINIMUM. ($95.00 PER LOAD FOR RIP RAP) - CLEAN BROKEN CONCRETE WILL BE ACCEPTED AT THE BMC AGGREGATES L.C. WATERLOO RECYCLE SITE AT 3545 WEST AIRLINE HIGHWAY AT $30.00 PER LOAD. (some materials not allowed please call for restrictions) NOTE: Prices are net and are quoted on a basis of 2,000 tbs. per ton F.O.B. Shipments shall be via truck and shall begin approximately Fall Seller shall not be obligated to ship in excess of 2,000 tons of matenai Invoices are due and payable on or before the 20th of the month Past due invoices are subject to a 1 1P2% per month late payment ACCEPTANCE: This quotation, and addendum if any, is for your acceptance below, and when signed by BMC AGGREGATES L.C. this quotation becomes INCLUDES ALL THE TERMS AND CONDITIONS APPEARING ON THE REVERSE ACCEPTED: Company: above stated location. 2013 and be completed on any one day. following month issued. charge. in writing below. Upon the Contract between SIDE HEREOF. BMC By. on or about Spring 2014. your written acceptance us and SPECIFICALLY AGGREGATES L.C. (Seller) C BY: 02- �� G ankh, aI ep bye / y Date:/J / / .. Title: Date: ARIC SCHROEDER From: Jim Snodgrass<j.snodgrass@bentonsandandgravel.com> Sent: Monday, December 09, 2013 10:30 AM To: ARIC SCHROEDER Subject: Re: Request for Quote Aric, 3" Clean = $14.50 per ton Delivered X 0.0 ->'v = 1" Roadstone = $14.50 per ton Delivered $. av \- _ # t '3o.S Fill Sand = $8.25 per ton Delivered X bD \✓ - yqs James D Snodgrass Benton's Sand and Gravel Inc. 905 Center Street Cedar Falls, Iowa 50613 Office 319-266-2621 Fax 319-266-5926 Cell 319-415-4490 From: ARIC SCHROEDER Sent: Monday, December 09, 2013 10:00 AM To: Jim Snodgrass Subject: RE: Request for Quote Jim, I'm quite sure it is, but can you please verify that the below amounts are "per ton" amounts. Thanks, Aric From: Jim Snodgrass f mailto:j.snodgrass(a bentonsandandgravel.comj Sent: Monday, December 09, 2013 9:58 AM To: ARIC SCHROEDER Subject: Re: Request for Quote Aric, 3" clean = $14.50 Delivered 1" roadstone = $14.50 Delivered Fill Sand = $8.25 Delivered Thanks Jim James D Snodgrass Benton's Sand and Gravel Inc. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (2-'gi^I3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,998.99 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of Cellebrite software licensing. This purchase or expenditure is being made because: Cellebrite software extracts data and passcodes from mobile devices. This is critical for investigation of criminal cases involving cell phones or other data devices. Vendor selected for this purchase: Cellebrite USA, Inc. l l Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Cellebrite USA, Inc. software is proprietary to their company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax Sewer Bonds nFederal/other grants ❑x Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11 TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ •1'� � 7, 879 Respectfully submitted, / /( / (Signature Dept. Head or Designee) Date (S�gnature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date /Z^-ileq The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,402.89 plus est. shipping costs of $ to pay for or purchase HPS Ballasts and lamps This purchase or expenditure is being made because: Replace Airport street lighting - Airport Blvd. Vendor selected for this purchase: Van Meter El Bids or written quotes were taken on this purchase, as follows: Van Meter Waterloo, IA $1,402.89 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Bonds Road Use Tax ❑ Sewer ❑ Sanitation FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte /46 l,3 7 6(tl.th_ 7e1,rcti! 2 i.2-i/- i_3 rc nature Dept. H-ad or Designee) Date ( ign ture Finance Dept. Review) Date (Project Code) $ 50,000.00 " $ 50,000.00 V' K:\shared goodies \forms\2012-December-Expenditure Pre -Authorization -Airport Blvd Street Lighting -Van Meter.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (Z-141.43 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 5,500.00 plus est. shipping costs of $ to pay for or purchase Completed sidewalk patches This purchase or expenditure is being made because: Sidewalk replacement after street light bases were installed for new poles. Used contractor from engineer's bid Vendor selected for this purchase: Boulder Contracting QX Bids or written quotes were taken on this purchase, as follows: Boulder Contracting Grundy Center, IA $5,500.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7105-2129 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. (Project Code) $ .se ee0'IIQ7 o� �, DG L) $ se;eeo:oII /lj: ead 41 .,A/zc.F�r G..r�.i'_ lt� 2 i� //—�c/3 ead or Designee) Date ?Sigrature Finance Dept. Review) Date K:\shared goodies\forms12012-December-Expenditure Pre -Authorization -Sidewalk patches-boulder.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form Cry Clerk Use Only Finance Committee Approval Datei/2141 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 17,115.18 plus est. shipping costs of $ to pay for or purchase 15 - Street Light Poles including hardware This purchase or expenditure is being made because: Replace street light poles in the downtown area. Vendor selected for this purchase: Crescent Electric Supply Company ❑X E Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA Van Meter, Inc. Cedar Rapids, IA Electrical Engineering & Equipment Co. Windsor Heights, IA Bids or quotes were not taken on this purchase because: $17,115.18 $17,625.00 $18, 000.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7)5-2129 & 413-17-7105-2129 ( and - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 20,QO0 & 50,000 $ 16,�L�2.88 & 50,000 `' (Si nature Dept. I- ad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies \forms\2012-December-Expenditure Pre -Authorization -Black Light Poles-Crescent.xls (Mar 2010) City Clerk Use Only Finance Committee ^1 Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here byrequested to authorize the to folexpend lowing purchase or expenditure submitted by the $ 12.479_69 Re air/rebuild arts for # 2 Easton Aeration Blower This purchase or expenditure is being made because: in plus ext. shipping cost of $ 200.00 To rebuild blower from hi h vibration riBids or written quotes were taken on this purchase, as follows to pay for or purchase Bids or quotes were not taken on this purchase because: Gardner Denver is the area Rep for the Easton Blowers. Total Cost of $12,479.69 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: ❑X Sewer: ❑Sanitation: nBonds: ❑Federal/other grants: 00ther(speclfy): This expenditure is to be coded to the following budget line -item: 570/14/5700/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitt�d, /) (3ignature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 250,000.00 $ 150891723 /3 Z; 3 VA ..724-239-1502 12:23:38 p.m. 11-27-2013 1/2 tunorainenor Customer Information Co/Ship Name Attention Ship City Ship State/Province Phone: Fax: Rep Name Rep Company WATERLOO RICHARD OLSON WATERLOO IAilowe 319-291-4553 319-291-4523 Qty P/N 1 306RGN006 1 307RGN006 1 BC4649020000 1 BC4649010000 1 HF00485060 1 HF00485052 0 0 0 0 0 0 0 0 Aftermarket CentrifuiaiProducts Quote ID Number Quote Date 24248 11/26/2013 Sales Rep Information CSR Name Linda Smith CSR Phone # 724-239-1617 CSR Fax #: 770-486-5530 Application Code 610lnd Paris Order Machine Model 2006-0-0-4-2-0-0ADOI Serial Number P001744 Quote Details .Description Lead -Time HOUSING-BRG 2000 W/ 1 HOUSING-BRG 2000 W/O RESERVOIR,BRG,LHNG RESERVOIR,BRG,SHOR 18" EXP. JOINT 20" EXP JOINT /9'f ,4T!a.� Gardner Denver Engineered Products Division U0 Gardner Park, P eachtree City, GA 30269 Phone:800-982-3009/ 770-632-5000 Fatc770-486.5628 E-mail:blowersmktg@gardnerdenvecco m 05/2008 Pagel of 2 12-14 Weeks 12-14 Weeks 9-11 Weeks 9-11 Weeks 8-10 Weeks 8-10 Weeks Price Each $2,042.54 $1,914.02 $2,731.01 $2,731.01 $1,345.38 $1,515.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Total $2,042.54 $1,914.02 $2,731.01 $2,731.01 $1,345.35 $1,515.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $12,279.69 ypp,0 012tgii,loR F'g 5+1:L'ie's9 ® 2008 Gardner Denver, --9924-23'4-1502 12:23:46 p.m. 11-27-2013 2/2 garAUf . ......... Afterntarket Centrifugal Products Quote ID Quote Date General Quote Terms and Conditions: 24248 11/28/2013 Quote is in accordance 'pith Gardner Denver Terms/Conditions (copy attached) Returns subject to 25% restock charge. Please note, we cannot restock certain custom made parts. This quote is valid for 30 days and does not include freight. Domestic Orders: Prices are each. Stock is subject to prior sale. Minimum order amount is $100.00 Net 30 Days / Credit Card /Cash In Advance International Orders: Prices are each. Stock is subject to prior sale. Minimum order amount is $100.00 Net 30 Days / Credit Card /Cash In Advance. Ex Works, Peachtree City, GA 30269 Export Handling - Additional charge applies, mandatory on all export orders. Please include on your purchase order 1$1- $9,999 Handling Charge is 6% of total order) 1$10,000 - $49,999 Handling Charge is 4% of total order) ($50,000 - $100,000 Handling Charge is 2%J Gardner Denver Engineered Products Division 00 Gardner Park, Peachtree City, GA 30269 P ho ne:800-982-2009 / 770-632-5000 Fax770-486-5628 E-mail:blowersmktg©gardnerdenver.co m 05/2008 Paget oft (kW 41INSTERERVISag 02008 Gardner Denver, City Clerk Use Only Finance Committee Approval Date /2 !( / City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 2,725.00 plus ext. shipping in cost of $ 55.00 Pump repair/rebuild parts for # 1 or 3 Voglesang Primary Sludge Dump to pay for or purchase This purchase or expenditure is being made because: To rebuild a Primary sludge pump nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is the area Rep for these pumps. Total Cost $2,780.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: riSewer: (Sanitation: nBonds: nFederal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00 +i $ 150,841.23 // l SG. ` ` ✓ ,c�,�y, , la /r-a6i3 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 12/03/2013 TUE 10:00 FAX 877 244 2508 Zimmer & Franceecon ®002/003 Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 800-621-1118 TEL 877-244-2508 FAX Job Description: Fax Quotation Voglesang Parts assembly # 11-05197 QUOTATION # 131202AL Date: 12/3/13 To: Waterloo WWTP Attention: Richard Olson Fax # 319-291-4523 From: ANDREW LARSON VX136-140H4QD QUANTITY UNIT DESCRIPTION PRICE TOTAL 1 ea Lobe Kit with the following parts 1,155.00 1,155.00 2 2 Fitting Key 2 2 O Ring 2 2 0-Ring 2 2 Strain Screw 1 1 O Ring 1 1 Rotary Lobe NBR L 1 1 Rotary Lobe NBR R 2 2 O Ring 2 2 Shim 2 2 Cover 2 ea Mechanical Seal, cartridge 785.00 1,570.00 1 ea Estimated Freight (billed at cost) 55.00 55.00 .0 "k/s4/,g/LY 5444n(..E .- - :.+/o /f ' -i,'? 'W75 Delivery is 1-2 weeks ARO Materials Total 2,780.00 City Clerk Use Only Finance Committee Approval Date l2.-I C:713 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Departmant to expend $ 5,558.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Parts and labor to rebuild mixer and motor for Flygt Mixer 4640 at ConAgra BQ tank This purchase or expenditure is being made because: Mixer is worn-out ❑ Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is the area Rep and repair company for the Flygt Mixer. Total Cost of $5,558.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: oaTax: Sewer: ❑Rd UseQ ESanitation: Bonds: nFederauother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520/14/5200/1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submit ed, r i Z-" '3 7/A2AILL-CAL_ ( tgnatur Dept. Head Or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 250,000.00 $ 1-504A 2-3-- '-/Y c1/J Date Quality Pump & Control 3' 9 `0261 1" '53 84015tht Street S. W. Mason City, IA 50401 Name 1 Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Quotation Dale Quote # 12/6/2013 186 P.O. No. Project Item Description Qty Cost Total SS 3hp Flygt Mixer 4640 repair Motor was full of sewage and thrust bearing had tom itself apart. The shaft is severely worn and runout is over .009 well over manufactures spec of less then .002. ' Mixer did not have FLS sensor installed for sensing moisture. One of the brackets on shroud is broken- Patt Shaft and rotor 1 995.00 995.00 Part Steel shaft sleeve 1 32.00 32,00 Part Terminal board 1 141.00 141.00 Part Stator 1 1,669.00 1,669.00 Part Rebuild kit 1 1,346.00 1,346.00 Fart FLS sensor 1 251.00 251.00 Part bearing cover 1 69.00 69.00 Part welding of shroud bracket 1 65.00 65.00 Shop Labor Repair of pump 11 90.00 990.00 Replacement flygt mixer $14,467.00+freight 10 week delivery, Subtotal • $5,558, 00 Sales Tax (5.0%) $0.00 Total $5,558.00 Project Budget Descriptions for 12/11/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for Wrestling Mats funded by the Cedar Valley Sports Commission in the amount of $2,068.27. 2. Approve the project budget for the Hellman Field Dugouts in the amount of $14,400 funded with donations from Build Our Ballpark, the Waterloo Optimist Club and Dick's Sporting Goods. 3. Approve the project budget for the Shaulis & 218 Advance Warning Flashing System, funded 55% with a state Traffic Safety grant. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 1 7-'1(c "1 3 Project Name (from page one) Cedar Valley Sports Commission donation toward Wrestling Mats Department No. project will be budgeted under 37 Activity No. project will be budgeted under 356/ L/ 105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary EXPENDITURES: To be assigned by the Finance Dept. Project No. 3 l i s 1 Subproject No. wafr1fi-r5 /� (Each column should only include amounts by fund) Fund: NO Fund: Fund: Fund: $ 2,068.27 Total $ 2,068.27 TOTALS $ 2,068.27 $ - $ - $ - $ 2,068.27 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2177 Young Arena Improve 2,068.27 2,068.27 TOTALS $ 2,068.27 $ - $ $ - $ 2,068.27 ,6—y (Signature Depfjtad) Date �Ll(/if2/7/ ' (Signature Finance Dept. Review) /dt // Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Cedar Valley Sports Commision donation towards wrestling mats City Contract No. Project Manager Project Budget Total Chris Dolan $ 2,068.27 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Source of Funding Yes I x I No Cedar Valley Sports Commission 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. Subproject No. YAM ifrr-5 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None Yes No ❑ El ❑ ❑ ❑ ❑ ❑ 0 ❑ 0 These funds were donated by the Cedar Valley Sports Commission to be used toward the USTA Missouri Valley Tennis Tournament. This balance has been on our books for a few years under project 37RST,MVLC. We have received approval from the Cedar Valley Sports Commission to use the balance of the funds toward the purchase of wrestling mats and associated equipment. Their letter is attached. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) 0 CEDAR VALLEY SPORTS COMMISSION Mark Gallagher Waterloo Leisure Services 1101 Campbell Ave Waterloo, Iowa 50701 Mark, Please accept this letter as proof of Cedar Valley Sports Commission consent of the transfer of remaining grant funds from the USTA Missouri Valley Tennis Tournament to Young Arena. The purpose of the transferred funds ($2,068.27) will be to cover additional expenses associated with the Cedar Valley Sports Commission's purchase of wrestling mats and associated equipment. Sincerely, Jim Marlin Executive Director Cedar Valley Sports Commission WO, iN 37 R T- MV . w PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Hellman Field Dugouts Amended 11/27/2013 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 City Clerk Use Only Finance Committee Approval Date (Z ^( (4' ( '3' To be assigned by the Finance Dept. Project No. 37SPT Subproject No. HFDUG (Each column should only include amounts by fund) Fund: _426 Fund: 426 Fund: 426 Fund: REVENUES: 426-37-4202 426-37-4202 426-37-4202 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 Hotel Motel Discretionary 3722 Rebate EXPENDITURES: 11,000.00 Total 1,000.00 12,000.00 2,400.00 2,400.00 TOTALS $ 11,000.00 $ 1,000.00 $ 2,400.00 $ - $ 14,400.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2178 Sports Facility Imp 11,000.00 1,000.00 2,400.00 14,400.00 TOTALS $ 11,000.00 $ 1,000.00 $ 2,400.00 $ $ 14,400.00 (Signature Dept. Hea Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Hellman Field Dugouts AMENDED 11/27/13 City Contract No. Project Manager Project Budget Total Travis Nichols $ 14,400.00 Mark Gallagher 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No x Source of Funding Build Our Ballpark, Wloo Optimist, Dicks, MIDA rebatE 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. iSf r Subproject No. /(� % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ 0 Yes No ❑ ❑X ❑ ❑ ❑X ❑X Bob Hellman and Build Our Ballpark along with the Waterloo Optimist Club have agreed to fund new dugouts at Hellman Field. The current dugouts are basically a fenced area. The project will build dugouts with roof, benches, like others in the Riverfront Sports park area. Funds have also been received from Dick's Sporting Goods. We have received a rebate from MidAmerican Energy for the lights at Riverfront Sports Park. The rebate funds will also go towards the Hellman Field dugouts. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE /26,r is 1 /c 4d1414G /JJtfl1A lli MAP- %. erv�- $ 25,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name x USTEP No To be assigned by the Finance Dept. Project No. Subproject No. %fyis- % Paid by federal grant 0.00% Grant Agreement Number % Paid by state grant 55.00% US'4.537'/3, (-1/1 -07 Grant Agreement Number 2-13-USTEP-017 Source of Funding No x G.O. AtNOS % Paid by City 45.00% % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Installing advance end of green wireless solar warning system on 218. 0.00% Done None 0 ❑ Yes No ❑a ❑ Q ❑ 0 ❑ 0 ❑ 0 ❑ ❑ x Page 2 must be attached and signed. K:lshared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 2 4, -IS Project Name (from page one) Shaulis & 218 Safety Improvements Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: (0 I To be assigned by the Finance Dept. Project No. r% /�%F Subproject No. UST/7 (Each column shouldlonly include amounts by fund) Fund: O 2 Fund: L Oa Fund: Fund: Total 13, 750.00 13, 750.00 11,250.00 11,250.00 TOTALS $ 13,750.00 $ 11,250.00 $ $ - $ 25,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 4i041-71LJ ature Dept. tea 13, 750.00 11,250.00 25, 000.00 TOTALS $ 13,750.00 $ 11,250.00 $ $ $ 25,000.00 ///,i,L,-%0! ���.C��G✓ /ot /l oiU�3 Sighature Finance`Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)