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Home My WebLink About11/25/20131. 2. 3. 4. 5. FINANCE COMMITTEE November 25, 2013 5:10 p.m. Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 18, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Troy Luck, Lieutenant Interviewing/Interrogation Emmetsburg, 4/5/14 — $300.48 Techniques & Courtroom Maryland 4/19/14 Ed Abben & Joel Shepard, Building State of Iowa Mechanical Code, Industry & Safety Cedar Falls, Iowa 12/7/13 $240.00 Maintenance Brian Baker & Bob Osgood, Inspectors State of Iowa Mechanical Code, Industry & Safety Cedar Falls, Iowa 12/7/13 $240.00 Wendy Drinovsky, Empower 2014 Laserfiche Anaheim, 1/14/14 — $1,556.00 Records Manager & Conference California 1/18/14 Rose Davis, Clerk Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Community Development $3,000.00 (up to) 8-Hour Lead Safe Renovator Training Building Maintenance $27,351.63 LED lights for E. 5`h Parking Ramp Leisure Services $12,560.00 Amended from $11,760.00 to allow for extra site prep due to current site condition for tree planting at the SportsPlex Police $4,324.75 + $35.00 shipping Five (5) Model X26E Tasers with Blackhawk Holsters Traffic Operations $3,980.00 + $100.00 shipping Video Detection Processing Board for Video Detection System Waste Management Services $1,689.23 + $120.00 shipping Abrasive Blasting Cabnet with Dust Collector for cleaning pumps & equipment parts Waste Management Services $3,059.75 + $150.00 shipping Parts for Tub Grinder Waste Management Services $5,415.00 Two (2) replacement tires on Deere Enloader Waste Management Services $23,231.25 + $1,750.00 shipping Garbage carts Waste Management Services $3,736.50 + $50.00 shipping Radio equipment, Zetron Alarm Processor and accessories for E. 6th Street Storm Lift Station BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO`-' FINANCE DEPT. STAFF ONLY LINE ITEM USED tAd; j /'%d /3 ` Ct FYmti 11 BUDGETED,,. EXPENDED YTD (; it). y THIS REQUEST LEFT AFTER THIS REQUEST /7 ,- /O NAME(S) AND POSITION(S): Troy Luck, Lieutenant DATE: DA I t /- November 13, 2013 NAME OF CLASS / MEETING: R0208 Interviewing/Interrogation Techniques & Courtroom Testimony DESTINATION: Emmetsburg, Maryland DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 04/05/14 RETURN DATE: 04/19/14 DATE(S) OF MEETING: 04/06/14 to 04/18/14 PURPOSE OF TRAVEL: Attend aforementioned class at the National Fire Academy. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: LODGING TAXI $300.48 MEALS PARKING REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 300.48 All other expenses covered by stipend monies from Academy. BUDGET LINE ITEM: 010-12-1400-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 0 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AN CESSARY AND BENEFICIAL TO THE TY OF W�T�RLO� DEPARTMENT WEAD MAYOR !I-I3-- -Di3 DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Records Manager Wendy Drinovsky & Records Clerk Rose Davis NAME OF CLASS / MEETING: Empower 2014 Lasencche Conference DEPARTURE DATE: Jan 14,2014 FINANCE DEPT. LINE ITEM USED FY _2014 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /.2,// r8 /rw // Cop - - .. rtment DATE: Nov. 8,2013 DESTINATION: Anaheim, California DEPARTURE POINT IF NOT WATERLOO: Return Date: January 18,2014 DATE(S) OF MEETING: January 14-17,2014 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Records manager Wendy Drinovsky and Records Clerk Rose Davis to the Empower 2014 Laserflche Conference at the Marriott Hotel on January 14-17,2014, in Anaheim, California. This conference, which is put on by Laserfiche Corporation, will provide the latest information in electronic document management. The Police Department is acquiring this electronic document management system and is purchasing it from Advanced System of Waterloo. Advanced System is offering to send Ms. Drinovsky and Ms. Davis to this conference to obtain training on how the system can better serve the Police Department. The only cost to the city of Waterloo will be for meals all other travel expenses will be either reimbursed or paid directly Advanced Systems. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: x COST $ YES NO CITY VEHICLE PRIVATE VEHICLE yX AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: $ 0.00 LODGING $/00.00 TAXI $606.00 MEALS $/00.00 Baggage Fees $0.00 REGISTRATION $750.00 AIRFARE $0.00 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 1556.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 778.00 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEP ENT-1iE MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ; �, 346 FY ,n3/ BUDGETED EXPENDED YTD THIS REQUEST (i (y' LEFT -AFTER THIS REQUEST /`a0•60 DATE ?.I(u // ,2? Ori.inal- Clerk/Finance Co. - be•• tment NAME(S) AND POSITION(S): Council Elect Tom Lind and Patrick Morrissey DATE: 11/25/13 NAME OF CLASS / MEETING: Iowa League of Cities Municipal Leadership Conference DESTINATION Independence, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: 12/7/13 12/7/13 PURPOSE OF TRAVEL: Attend the Municipal Leadership Conference. DATE(S) OF MEETING: 12/7/13 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo ESTIMATE OF COST: LODGING TAXI MEALS PARKING $175.00 ea. REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 350.00 BUDGET LINE ITEM: 010-02-8100-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 175.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE u4�/t3 K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community DevelDepartment to expend $ up to $3,000 plus est. shipping costs of $ to pay for or purchase training for 8-hour Lead Safe Rennovator Training City Clerk Use Only Finance Committee Approval Date //"- This purchase or expenditure is being made because: Training for sub -contractor workers, landlords, maintenance personnel Vendor selected for this purchase: Iowa Lead Safety Training , Inc Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Vendor is available for training on the date needed Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds X Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respe/fully submitted, $ 45,000.00 / $ 12,370.18 (Signature Dept. H ad or Designee) Date (Signature Finance Dept. Review) Date v K:\shared goodies \forms\Pre-Authorization 8-hr LSR 11-1 9-2013.xisx (Mar 2010) City Clerk Use Only Finance Committeee Approval Date l f I� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 27,351.63 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: LED lights - E 5th Parking Ramp Vendor selected for this purchase: Van Meter ❑X Bids or written quotes were taken on this purchase, as follows: Van Meter - 112 lights @ 244.211 ea Crescent Elec - 112 lights @ $250.00 ea Electrical Engineering - 112 lights @ 252.27 ea Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-7960-2103 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is mitted, ature Dept. Head or Designee) Date (Signature Finance Dept. Review) $ i`GU,JU0 $ ;2`i (9LJ(.7 Date K\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date f / —2-12 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,560.00 plus est. shipping costs of $ to pay for or purchase Amended from $11,760.00 to allow for extra site prep due to current site condition. Tree planting for the SportsPlex. This purchase or expenditure is being made because: to provide landscaping for the SportsPlex. Vendor selected for this purchase: Matthias Landscaping X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. $11,760.00 Jordan's Nursery $11,850.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 9-9-13 approved at $12,560.00 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Bonds ❑ Federal/other grants X Sewer Sanitation Other (specify) MidAmerican Funds This expenditure is to be coded to the following budget line -item: 010-37-4105 1536 37RST.MIDA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfully submitted, f"ICJ (l1 4 { // 0L1':;-03 (Signature Dept. Hea o esignee) Date (Signature Finance Dept. Review) Date $ 20,000.00 $ 20,000.00 `' K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,324.75 plus est. shipping costs of $ 35.00 to pay for or purchase five model X26E Tasers with five Blackhawk holsters. This purchase or expenditure is being made because: these Tasers will replace aging and worn out units that are carried by all uniformed patrol officers of the department. Vendor selected for this purchase: Ed Roehr Safety Products Co. ❑ Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Ed Roehr Safety Products Co. is the distributor in Iowa for Taser International, which is proprietary to that company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-11-1100-2128 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ and the current available balance is $ `� y l4 5; Respectfully submitted, (Signaturd Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1/- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,980.00 plus est. shipping costs of $ 100.00 to pay for or purchase 1 - Video detection processing board This purchase or expenditure is being made because: Part of the video detection system. Camera connects to this card to operate. Vendor selected for this purchase: Brown Traffic Products El Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Traffic Control Corporation General Traffic Controls, Inc. Davenport, IA Ankeny, IA Spencer, IA $3,980.00 $5,500.00 $4,350.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation QX Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7161-2103,2125 411-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) 16,400 & 90,000 3,135 & 1-9TZZELS 4 ;,<I 't I (Si.nature Dept. H: ad or Designee) Da - (Signa ure Finance Dept. Review) Date K:\shared goodies\forms\2013-November-Expenditure Pre -Authorization - TO -video detection process card.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �j Approval Date 1 1 � _I J The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1,689.23 plus est. shipping costs of $ 120.00 to pay for or purchase Abrasive Blasting Cabnet with Dust Collector This purchase or expenditure is being made because: for cleaning of pumps and equipment parts for rebuilding of pumps and equipment Vendor selected for this purchase: McMaster -Carr ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: The Abrasive Blasting Cabnet with Dust Collector cost is under $ 2,500.00 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1373 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000.001/ and the current available balance is $ 7,083.80 Respectfully submitted, it)DV 15. 2.0V3- ), ae/.4//� /,1ji's e/L. (Signature Dept. Head or Designee) ' Date (Signtature Finance Dept. Review) Date K:\shared goodies\forms\Abrasive Blasting Cabnet with Dust Collector for Maintenance; CM 11-25-13.xls (Mar 2010) McMASTER•CARR. 630-600-3600 630-834-9427 (fax) chi.sales@mcmaster.com City of Waterloo Water Treatment Plant 3505 Easton Ave Waterloo IA 50702-2000 Line Product 1 3463K24 Abrasive Blasting Cabinet with Dust Collector, Flip -Top with Side Door, 65" H X 46" W X 54" D Overall Notes Prices good through 12/15/13. Your order is subject only to our terms and conditions, available at www.mcmaster.com. Quote 34577 Quantity Available 1 today each (ships via freight) Quotation Date 11/15/13 Requested By Brian Rath Price Total 1,689.23 1,689.23 each Merchandise $1,689.23 Shipping Charges $ 120.00 McMaster -Carr Supply Company Page 1 of 1 City Clerk Use Only Finance Committee Approval Date (! Z I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,059.75 plus est. shipping costs of $ 150.00 to pay for or purchase Parts for Tub Grinder TG 525 This purchase or expenditure is being made because: Cylinder and four assembly - guide rollers worn-out, need replaced Vendor selected for this purchase: Vermeer Sales & Service, Inc. ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Vermeer is the Rep for Tub Grinder parts. Total cost $3,209.75 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer E Sanitation 0 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, Aro- I 24( 3 (Signature Dept. Head or Designee) Date $ 21, 000.00 $ 5,423.24 >/ O) 4 Igllature Finance Dept. Review) Date K:\shared goodies\forms\Vermeer Tub Grinder Parts; CM 11-25-13.xls (Mar 2010) VERMEER SALES & SERVICE, INC. 661 HIGHWAY T14 PO BOX 168 PELLA, IA 50219 VOICE: 641-628-2000 FAX: 641-628-4283 Account# Work Ord Brc Sls 31135 01 33 Sold To: CITY OF WATERLOO CITY CLERK & FINANCE DEPT 715 MULBERRY ST WATERLOO 001 SALES ORDER E S T I MAT E IA 50703 Date Time 11-14-13 10:45 Order # 243996 Page 1 Ship To: CITY OF WATERLOO WATERLOO WASTE MANAGEMENT 3505 EASTON AVE WATERLOO Ship Via DIRECT IA 50707 Entered By spence Customer Purchase Order Customer Contact Ord Date 11-14-13 Model Serial Number Equip ID Customer Job number Customer Phone # Ord Ship B/O Mfg Part Number Description Bin Unit Price UM Extended WE NOW ACCEPT MASTERCARD & VISA CARDS! 1 1 Y VER 124572001 1,039.67EA 1,039.67 CYLINDER 3 1/2X16 W/ 2 1/2 ROD 4 4 Y VER 160772001 N 505.02EA 2,020.08 ASSEMBLY - GUIDE ROLLER 1 FRT FREIGHT 150.00 150.00 EXEMPT01 Sales Tax Number - ALL PARTS ARE NON -RETURNABLE UNLESS AUTHORIZED. Total Amount TERMS: NET 30 DAYS NO WARRANTY CREDIT ON PARTS RETURNED AFTER 30 DAYS RECEIVED BY: Total Weight SIGNATURE 224.8 0.00 3,209.75 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS $ 5,415.00 plus est. shipping costs of $ 0.00 Two replacement tires on 544J Deere Enloader #144A03 Department to expend to pay for or purchase This purchase or expenditure is being made because: Tire wear on two tires Vendor selected for this purchase: Wingfoot Commercial Tire Systems, LLC ri Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Rep for tire repair and replacement Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax E Sewer ❑ Sanitation ❑ Bonds n Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 143,000.00 ✓ and the current available balance is $ 77,701.21 ✓ Respectfully submitted, Abv 1%i 2.13 , ` f (Signature Dept. ead or Designee) Date (ig ature Finance Dept. Review) Date K:\shared goodies \forms\D Enloader #144A03 Tire Replacement; CM 11-25-13.xls (Mar 2010) RepheckTorquoAfter 1 Torque Setting 50-100 Miles in Service Mileage of Unit Torqued It/Ibs I 1( Steer _ Drive t e Tech Signature & Svc ID# I Customer/Witness Signature Printed Customer/ Witness Name 105545-0001 CITY OF WATERLOO 625 GLENWOOD ST WATERLOO, IA 50703 319-291-4445 PO #:PER COLEEN QUANTITY PRODUCT NO. 2 2 2 2 4 1070 1070 OTHER WHEEL 1740359 5046308 5041290 5046293 5044599 5081200 5081200 CUSTOMER POSITION SERVICE TICKET Trailer COMMENCIAl TIRE SYSTEMIC EIC WINGFOOT 2721 LACKLAND DR WATERLOO, IA 50702 319-296-1899 Fax 319-296-1868 FEDERAL TAX ID# 34-0253240 INVOICE NO. ---119-1046049--- ****** VISIT US AT WWW.WINGFOOTCT.COM ****** DESCRIPTION VEHICLE ID: 144A03 REPLACE FRONT LOADER TIRES AND FOAM FILL SD 20.5-25 LOADER SL L2 L 16 M&D-E/M-1600-20.5CS(M OR D) GRADER VALVE STEM 25" 0-RING M&D-FOAM FILLED TIRE WINGFILL PER POUND WINGFILL PER POUND PAGE 01 INVOICE DATE:11/08/2013 PICKED UP AT SHOP LOCATION/SREP: 119/071 APPROVAL NUM : 2013-11-08 19.13.11 GD CLERK: GD BILLING REQUIREMENTS (WINGFOOT): LF RF NUMBER NA FET 0.00* TECH: HSE The Tire Industry Association (TIA) recommends re -torque Disposal fees may apply in some areas. UNIT PRICE 913.00 65.00 12.00 20.00 40.00 1.50 1.50 AMOUNT 1826.00 130.00 24.00 40.00 160.00 1605.00 1605.00 at 50-100 miles. Shop supply fees cover miscellaneous materials used in servicing y vehicle that do not appear elsewhere on this invoice and for profi Remit payment to Wingfoot Commercial Tire Systems, LLC. TERMS: NET 30 DUE : 12/08/2013 - 5,415.00 ** ur SHOP SUPPLIES FEE 25.00 SUB -TOTAL 5,415.00 SALES TAX (0.00) No further discounts allowed. It Is agreed that title to the above described property shall remain in the name of the seller until paid for in lull, and that upon default in payment, seller shall be entitled to take possession thereof without notice to the purchaser. If the total amount due is paid in full witbln terms, no FINANCE CHARGEw,Il be incurred on that amount, otherwise, a FINANCE CHARGE will be computed on the previous balance after deducting payments and credit received during the current month. The FINANCE CHARGE is computed at a periodic rate of 0. 82500 which is an annual percentage rate of 9 .90000 TOTAL AMOUNT SIGNATURE 5,415.00 PAYABLE IN U.S. FUNDS Seller warrants that the tires are the size and tread design as stated above. SELLER MAKES NO OTHER WARRANTIES EITHER EXPRESSED OR IMPLIED, SPECIFICALLY SELLER MAKES NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. Sellers sole obligation to Buyer for defective tires shall be prorated refund of the tire's purchase price. Seller shall not be liable for any indirect, consequential or other damages. No person is authorized to modify or waive the limitations herein, whether orally or in writing. All claims and returned goads must be accompanied by this bill. PULLED BY: CHECKED OUT BY: 1 CUSTOMER COPY City Clerk Use Only Finance Committee Approval Date /.' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 23,231.25 plus est. shipping costs of $ 1,750.00 to pay for or purchase Carts, Garbage 155 95-gallon, 320 65-gallon & 100 35-gallon This purchase or expenditure is being made because: To replace damaged carts and new accounts for garbage carts Vendor selected for this purchase: OTTO Environmental Systems E Bids or written quotes were taken on this purchase, as follows: Two written quotes. OTTO Environmental Systems total cost $24,981.25 and Mid -Iowa Solid Waste Co. Inc. total cost $28,231.75 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax 0 Sewer E Sanitation • Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 84,000.00 $ 32,100.50V 26 11.Ar' zi. (_,! t �',f, � � u t /i ;? 3 ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Carts, Garbage; CM 11-25-13.xls (Mar 2010) OTfO QUOTATION s. DATE November 12, 2013 TO City of Waterloo, IA COMPANY Brian Rath PHONE 319-230-4204 FAX FROM lull Applegate COMPANY Otto Environmental Systems 12700 General Drive Charlotte, NC 28273 OFFICE MOBILE 704-941-1808 CSR Heather McClimen 704-583-5214 Thank you for your interest in Otto's 2-wheel carts. I know you will find the highest quality in our products and services as well a high quality of service after the purchase of our product. (100) 35 gallon evolution cart $31.75 - $3175 (320) 65 gallon edge carts $41 - $13,120 (155) 95 gallon edge or millennium carts - $44.75 - $6936.25 Cart Subtotal - $23,231.25 Freight - $1750 TOTAL — Carts & Freight ---- $24,981.25 Please let me know if you have any questions. Best regards, Juli Applegate Area Sales Manager 704-941-1808 Due to constant fluctuations in the raw materials and freight markets, prices are good for 30 days. Mid -Iowa Solid Waste Co. Inc 5105 NW Beaver Drive Johnston, IA 515-276-3352 Fax 515-276-2976 Toll Free 800-733-8731 Helping you clean your Planet since 1975 [Ship To: Quote To: City of Waterloo 3505 Easton Ave Waterloo Iowa 50702 QUOTE Quote # MWDQ1209 Date 11/19/13 Sales Rep Mark City of Waterloo Quote good for 30 days 3505 Easton Ave Waterloo Iowa 50702 We are pleased to propose the following for your consideration Qty J [Description 155 Cascade 96 Gallon Olympia Green Refuse Carts, with Hot Stamp logo, 12" Wheels, Serial Numbers. 10 year warranty, delivery 8 - 9 weeks from date of order. 320 Cascade 64 Gallon Olympia Green Refuse Carts, with Hot Stamp logo, Serial Numbers. 10 year warranty, delivery 8 - 9 weeks from dale of order 100 Cascade 35 Gallon Olympia Green refuse carts with Hot Stamp Logo, Serial Numbers, 10 year warranty, delivery 12 - 13 weeks from date of order. Above prices do not include taxes. Customer must verify serial number sequence, FOB Waterloo, IA. Delivery is 8 - 9 weeks from date of order for 96 & 64 gallon carts. Delivery is 12 - 13 weeks from date of order for 35 gallon carts. Freight is for one load, if order is split additional freight would apply to second load. "At Your Disposal", Mark Davis Unit Price I I Ext. Price $53.65 $8,315.75 $46.50 $14,880.00 $42,35 $4,235.00 SubTotal $27,430.75 Sales Tax $0.00 Shipping $801.00 Total $28,231.75 City Clerk Use Only Finance Committee Approval Date t/-2 43 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 3,736.50 plus est. shipping costs of $ 50.00 to pay for or purchase Radio Equipment, Zetron Alarm Processor and accessorys for East 6th Street Storm Lift Station This purchase or expenditure is being made because: the need for notification of storm station failer's, to reduce response time for station failer corrections and posible area street flooding Vendor selected for this purchase: RC Systems Radio Commmunications Company ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: RC Systems Radio Commmunications Company is Rep for Lift Station Alarm system. Total Cost including freight $ 3,786.50 Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation O Bonds I I Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 408-07-5300-2122 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is �Cj $ / f ..u, $ 315: Respectfully submitted, 14)0V 20 ,2o 3 v - -6 Lc- /1 l -;2 / D (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\East 6th St. Storm Lift Station, Radio Communication System; CM Not to do at this time.xls (Mar 2010) Lhe. ff. gal NNW K C.' 11 Radio Name Waterloo Waste Management Attn Kent Quint %ldress. 3505 Easton Avenue Address Coo; ty Account u 1657 Falls Ave Phone: 319-234-3511 Waterloo, IA. 50701 Fax: 319-233-8292 Order Line: 800-728-2929 Afar' . (. Sixth ; • _> Lift Statiui Dry Waterloo sr Iowa 7if' 50702 Phone 319-291-4553 Fax i rtaikIny'e Sale's.Onder: 1 ;.: T.rack:idy:Datie' ..�.3.0..'Dafe fr ioice Date none ' •'Invoice- q �i1T,Y 1 MODEL atESCRIPTION UNIT PRICE TOTAL PRICE TK980 Kenwood Trunkir� Mobile Radio With KCT19 Accessory Cable 401.50 401.50 135.00 35.00 135.00 35.00' ICT12012-12A 12Volt Power Supply s 1 Ken5 BaseKen Cabinet 75.00 75.00 NPN Antenna System (No Ground Plane) 125.00 60.00 125.00l 60.00 1 A-1 Program Set up and Test TK980 and Site Programming T-1 One Year Radio Network Fee L1 S3K700 Sole UPS (Waterloo Waste Prefered UPS) WM to Supply 950-9287 Zetron Model 18+ Control Panel 1,535.00 695.00 1,535.00 695.00 1 Vista128 & 6160 Alarm Panel with Keypad Reader & Expansion Module 1 A-1 Installation of Alarm System 600.00 600.00' 3 1 75.00 Page Total 75.00 $3,736.50 1 Misc - r Mounting Shelf and Shop Tools i L; .'.'PBg_e'Tbthl'.' $3,736.50 INSTALLATION L4 L5 :. • SUB TOTAL .' $3,736.50 I. SALES TAX EXEMPT Ci SHIPPING 50.00 La II' :: TOTAi.:: $3,786.50 iI Delivery: 2-3 Week(s), ARO. Teens: Net-30 P.O Number: Delivery is based on manufacturers estimates and is subject to change. Down Paym't P.O. --_ -_- ""=_ ` Project: Service -Installations rr - _ v• _ _ .;: BY: E-Mail: E- tir-get Dave gresystems.com opwum-..a,u„ ...,,. ,.. NO Liability as a result of Equipment failure and/or loss of services Email: ictshop@waterloo-ia.org Accepted by: Name Date Valid for 60 Days The FUTURE is with RCSystems - Serving Iowa for over 40 years - Engineering, Sales, Service & Consulting L:1Proposelsl3lack Hank\Waterbo\Waterloo Wastellienit Lift Stations 3-271SbM Strtet Lift Station 10-21