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Home My WebLink About11/18/20131. 2. 3. AMENDED FINANCE COMMITTEE November 18, 2013 5:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Steve Schmitt Quentin Hart Approval of Agenda, as proposed. Approval of Minutes of November 12, 2013. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Todd Henrich, Building Maintenance State of Iowa Plumbing Code, Industry and Safety Waterloo, Iowa 2/8/14 $120.00 Officer Brandt Highway Drug Investigations for Patrol Des Moines, Iowa 12/2/13- 12/4/13 $355.00 Michelle Weidner, Chief Financial Officer 18th Annual Governmental GAAP Update Webinar — in office 12/5/13 $180.00 4. Authorization to seek bids for the Purchase of Six (6) 2014 Police Patrol Vehicles —Submitted by Mark Rice, Public Works Director 5. Approval of garbage refund in the amount of $441.00 for Varsity Cleaners located at 212 West 10th Street —Submitted by Suzy Schares, City Clerk 6. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $2,150.17 Custom signage at City Hall. Building Maintenance $2,625.00 Window cleaning. Central Garage $2,838.38 + $178.42 shipping Boom coupler and elbow for Sewer Dept. vacuum truck Engineering $2,279.54 + Production & mailing of Fall 2013 Storm Water Education Brochures. Fire Rescue $7,432.12 Sharp copy machine to replace old copy machine due to age and frequency of maintenance calls. Fire Rescue $9,000.00 New tires for fire trucks. Fire Rescue/Haz Mat $1,950.00 + $50.00 Scout temperature meter for Burn Building. Leisure Services $7,725.00 + $70.00 Wireless network system for the SportsPlex. Leisure Services $1,787.00 Labor & materials to fabricate 12 dugout columns for Hellman Field. Planning & Zoning $4,720.50 Replacement of sidewalk and approach at 820 Sycamore Street. Planning & Zoning $1,913.51 Dell Mobile Workstation (laptop) to replace old laptop. Waste Management Services $439.89 Twelve months of service from On -Board Communications for Code Enforcement vehicle GPS system. BUDGET LINE ITEMS TO BE AMENDED 7. Approve the project budget for the FYE13 Capital Funds Allocation, with $45,153 in grant funding from HUD for improvements at Ridgeway Towers —Submitted by Housing Authority. 8. Approve the project budget for the Hellman Field Dugouts project, funded with $11,000 in donations Submitted by Leisure Services. 9. Authorization to decrease Line Item 3873 (11GRT TRNG) and increase Line Item 1346 (11GRT TRNG) in the amount of $5,000.00—Submitted by Police Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 6'iC' n 2 - 6f FY A c rBUDGETED /5 GC C; EXPENDED YTD THIS REQUEST / A - LEFT AFTER THIS REQUEST DATE Ori.inol - Clerk/Finance Co. - be. •rtment NAME(S) AND POSITION(S): Todd Henrich, Building Maintenance DATE: 11/7/13 NAME OF CLASS / MEETING: State of Iowa Plumbing Code, Industry and Safety DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 2/8/14 RETURN DATE: 2/8/14 DATE(S) OF MEETING: 2/8/14 PURPOSE OF TRAVEL/TRAINING IAPMO Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 120.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 120.00 BUDGET LINE ITEM: 010-22-510O=4346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 120.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2014_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /2/4/ - //7c-i //-/i'�%!.'/.) Copy - Department NAME(S) AND POSITION(S): Officer Justin Brandt DATE: Nov. 13,2013 NAME OF CLASS / MEETING: Highway Drug Investigations for Patrol DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Dec. 2,2013 Return Date: Dec.4, 2013 DATE(S) OF MEETING: Dec. 2-4,2013 PURPOSE OF TRAVEL: Lt Campbell is requesting authorization to send Officer Justin Brandt to the Highway Drug Investigations for Patrol Seminar at the Midwest Counter drug Training Center on Dec 2-4,2013, in Johnston, Iowa. This 3-Day course presents skill sets designed to enhance the proficiency of Officers who make drug interdiction stops. This class is taught through MCTC so there is no registration cost. The only cost to the city of Waterloo will be meals and lodging. A city vehicle will be needed for travel to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $200.00 LODGING $105.00 MEALS $0.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 355.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 355.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF YiriERLOO I APPROVE THIS TRAVEL REQUEST DEPA EI T HEAD MAYOR //7r, / t DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY ILI BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 03884001346 r4S1. () 6 . 6u (Olca) _TK /3- y - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 11/15/2013 NAME OF CLASS / MEETING: 18th Annual Governmental GAAP Update DESTINATION: Webinar— in office DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 12/5/2013 RETURN DATE: 12/5/2013 DATE(S) OF MEETING: 12/5/2013 PURPOSE OF TRAVEL: Class covers governmental auditing and accounting principles update. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 180.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 180.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010 03 8400 1346 x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 180.00 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD //-/5'5'03 I APPROVE THIS TRAVEL REQUEST MAYO ee&a.d /J DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13 2013 Dept. Head Signature: # of Attachments: SUBJECT: Request for authorization to seek bid for six (6) 2014 Police Patrol Vehicles Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Request authorization to seek bids for six (6) 2014 Police Patrol Vehicles. CIP funds were budgeted for these expenditures. Expenditure Required: Estimate $25,775 each Source of Funds: GO Bond Proceeds Policy Issue: NA Alternative: NA Background Information: Vehicles being replaced exceed the established guidelines for replacement, i.e., mileage, age and/or overall condition. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, El, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle PLS, El Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13, 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EI, Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO Committee Communication Finance Committee Meeting: November 18, 2013 Prepared: November 13. 2013 Dept. Head Signature: Eric Thorson, PE, City Engineer # of Attachments: 0 SUBJECT: Fall 2013 Storm Water Education Brochure Submitted by: Wayne Castle, PLS, EL Associate Engineer Recommended City Council Action: Accept low bid from Pioneer Graphics to design and produce the Fall 2013 Storm Water Education Brochure. Summary Statement The Fall 2013 Storm Water Education Brochure is the first of two educational mailings for the 2013-2014 permit year as required by our Iowa DNR NPDES General Permit No.2. As stated in previous communications to this committee, the winning bidder would mail the brochures for the City using the winning bidder's bulk mail postage rate. The City will reimburse the winning bidder for the cost of postage. Expenditure Required Design and printing: $2,279.54 The City would pay postage upon receipt of an invoice after the brochures had been mailed. Estimated mailing cost: 35,000 brochures @ $0.20/ea = $7,000.00 Total Estimate Cost: $9,279.54 Source of Funds: Storm Water Utility Fee Policy Issue N/A Alternative N/A Background Information: The actual mailing cost will not be known until mailing is complete, but is not anticipated to be more than $7,000. Mailing costs for the last brochure was approximately $7,000 for 35,000 pieces mailed. The remaining pieces were distributed to various offices or at public events. CITY OF WATERLOO VENDOR VENDOR NAME: Varsity Cleaners PAYMENT VOUCHER Temp KEYED BY: BATCH #: DEPT: City Clerk & Finance GRANT/ PROJECT CODE: INV DATE INVOICE NO. AMOUNT DESCRIPTION G/L DISTRIBUTION E41.00 refund for overpayment on garbage bill - Private Hauler see attached) TOTAL 441.00 SUBMITTED BY DATE APPROVED BY DATE 11/12f13 13:55:01 UUG6DFR DISPLAY Display Account History Account No 13 10 1010 18450 Billing Date Customer VARSITY CLEANERS INC Ph 233-3571 Activity Address 212 W 10TH ST WATERLOO 5=Payments Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 9/23/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P 6/21/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P 3/21/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P 12/20/12 32 51.01- 100.74- 63.00- 16.50- 231.25- P 9/21/12 35 55.15- 100.74- 63.00- 16.50- 235.39- P 6/22/12 29 46.87- 96.78- 63.00- 16.50- 223.15- P + 3/21/12 31 49.63- 100.74- 63.00- 16.50- 229.87- P 12/21/11 33 48.66- 104.70- 16.50- 169.86- P 9/22/11 30 44.81- 96.78- 16.50- 158.09- P 6/22/11 30 44.81- 96.78- 16.50- 158.09- P 3/21/11 29 43.53- 96.78- 16.50- 156.81- P 12/21/10 28 39.80- 94.80- 63.00- 16.50- 214.10- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F2O=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS (a•::G + r:•nn + r; + t'6.1•7CG+ Waterloo Water Works Bill Adjustment 1 41-c95/1 *Note that there is a week turn around time IN / -3 Date (p - a 7 - /3 Account number / 3 - /0 - 10 i o - O / g y 5-o Property address requesting adjustment for .2/ 02 Contact name & number 5+Q n N P m .e S a4/ 3 3%Y. -�,�� - %� Adjustment request details p • � For Office Use Only Date request processed Status Amount credited Notes V A' R• M I 1, I N C MILROY'S ©TUXEDOS STAN P. HEMESATH BUSINESS MANAGER 800.982.1963 319.233.3571 FAX 319.833.1937 Custom Shirt Laundry CLEANERS w. varsitycleaners. com (319) 233-3571 (800) 982-1963 Fax (319) 833-1937 216 West 11 th Street l Waterloo, Iowa 50702 e-mail: sphvarsity@aol.com City Clerk & Finance Office 715 Mulberry Street Waterloo, IA 50703 2120 Kimball Avenue CEDAR FALLS: 323 Washington June 27, 2013 As I was reviewing my quarterly water bills I noticed I was being charged a garbage fee for one of our rental properties at 212 W 10th St. I had previously requested an exemption for that rental as well as three others about 2-3 years ago, but for some reason the garbage fee was added back to this one property since December 6th, 2011. I visited with an employee from your office and was told the exemption is for one year only and must be renewed annually, so I have begun that process for the rest of calendar year 2013. Since the city has not hauled garbage from the property at 212 West 10th street for the past 6 quarters I was billed, I would like to request a refund of $378.00. I have included statements from Waterloo Water Works which shows the charges for garbage fee, I have also included a statement from Blackhawk Waste Disposal verifying they have and continue to haul our garbage. Please feel free to give me a call if you have any questions or need additional information. Sincerely, Stan P Hemesath Business Manager Varsity Cleaners, Inc. (319) 233-3571 "You Look Better In Everything We Do" • Professional Complete Drycleaning & Shirt Laundry Service • Garment Repairs & Alterations • Featuring ADJUST -A -DRAPE Service City Clerk & Finance Office 715 Mulberry Street Waterloo, IA 50703 June 27, 2013 This is to verify that Black Hawk Waste Disposal, Inc. hauls garbage for Varsity Cleaners from the address at 216 West 1 lth Street, including the time period from Dec 2011 thru the present time. Black Hawk Waste Disposal P.O. Box 2592 Waterloo, IA 50704 Exemption year: Z () PRIVATE HAULER GARBAGE EXEMPTION APPLICATION RESIDENTIAL CUSTOMERS ONLY CITY OF WATERLOO, IOWA Date 49 1 .2 j / 13 Applicant's Name: Billing Address: Address of Exe`m tion: V% lsrt' araANIETg�, ) ti> Telephone No. ti-233-3s-7/ 21( 14 . 04'`` sT 1,1 wo IA s o1 e2- 2a Wick" sr. (700con 8ZCiAt-sr Z1-3 W•lc/ C'�.--. LJR" A0 IR St1o2- I wfswycotIA, 5a702 1 t} tt0, IR-4357a. Water Works Account No.: ( 1 1010 WE'S-LW ('a 20 1050.)0(I'5D3 13 10 10' (V-KI otiftwwol I 10,6-0'1o2, itt 13-20-Z040-0M-K1 I request an exemption from Garbage Fees during the current Calendar Year. I employ the services of a licensed trash hauler. Only the location where the trash hauler picks up garbage and trash will qualify for the exemption. Applicant's Signature TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER: (We) ‘4. ask T;4oS Company Nam a licensed trash hauler in the City of Waterloo, garbage and refuse at the following location: Customer's Name Y 1'1 O ,4 J4 Address Location of Garbage/Trash Pick -Up hereby declare that we are Iowa, and that Beginning Date of Contract Zlb iv 11* Si 1N)' ( - I - (3 CONTRACT PERIOD MUST COVER AT LEAST CURRENT CALENDAR we pick up Ending Date of Contract (a-31-(3 YEAR We understand that the above information is used by the Clerk's Office in fl+�.. rr_l, -71r ww_ . ,.. e enONJlz ? - TI)c -Nec-cuts POB 27 WATERLOO IA 50704 READINGS 6/04/13 3/05/13 USAGE PER 100 CU FT UNITS: GARBAGE 2 GROSS 50. 24 103. 70 66.15 WATER SEWER GARBAGE STORMWATER TAX TOTAL. 17. 33 1462 1432 SEWER 30 NET 47. B5 98.76 63.00 16. 50 2.35 3.35 240. 77 229. 46 TOTAL DUE 240.77 22946 ACCOUNT 13-10-1010-018450 0 ADDRESS RW ST TERMS:30 DAYS -THANK YOU BILLING DATE 6/21/13 NET MUST BE RECEIVED BY 7/12/13 PRESORT 0 RETURN SERVICE REQUESTED ¢' GROSS DUE AFTER 7/12/13 C, 0, w' 1' al fIRSTCIASSIWL US 0081.41E FAO POB 27 WATERLOO IA 50704 W S ST 53. 59 51. N20 103. 70 98. 76 66.15 63.00 17.33 16.50 240. '77 229. 46 RETURN WITH PAYMENT QUARTERLY **AUTO151DIGITT450702t. VARSITY CLEANERS INC 216 W 11TH ST WATERLOO IA 50702 1116 l' 1'l llll'll111 ull l' 1111011ll'lillll'1 it I1llill rll 1p illu 11 READINGS 6/04/13 3/06/13 UNITS; GARQAGECU F1 Wg RRR pGGROSSSS GARBAGE 131. SO STORMWATER 17.33 EXEMPTION 2'11.89- 1172 PRESORT 1140 . 0. 32 Sc SEWER NET 2 0 RETURN SERVICE,.1QIJESTED 50.61 GROSS WE AFTER 7 / 1 102.72 GROSS 31. S0 56. 68 115.05 16.50 2 0 11.89 213.22 31. 50- w Y US POSTAGE RUO \TOTAL DUE 190.22 ACCOUNT 13-20-1080-018503 0 AOORItB pMERCIAL ST ERMS:30 DAYS -THANK YOU S ST 18,49 17.66 NET 54. 15 109. 91 190. 22 181. 72 RETURN WITH PAYMENT «AUYoig-LLp�p�55070q4N2 BiLLIN6 DAT 6/a /1 4�TRLO IAS50702ERs I1116 NC NET MUST BE RECEIVED DY 7/11'/10 111111i1111'11" 111'IIIP'111,1111,L,Illl,lll" 11I111111iiililu 181. 72; YUC 2/ WAI ERLOO IA 50704 ,v‘s' READINGS 6/04/13 3/06/13 USAGE PER 100 CU FT UNITS: GARBAGE 1 GROSS WATER 45.93 GARBAGE 31.5E STORMWATER 2.66 TAX TOTAL EXEMPTION B. 76 171. 65 50- 319 292 SEWER 2! 43. 73. 14 31. 50 B. 25 . 76 1 • S. 39 1. 50- `TOTAL DUE 140. 15 ACCOUNT 13-20-112 -018505 0 ADDRESS 1216 COMMERCIA .,T A WATERLOO TERMS--0 DAYS -THANK YOU ILLING DATE 6/21/13 NET MUST cE RECEIVED BY 7/12/13 89 POB 27 WATERLOO IA 50704 READINGS 6/04/13 3/06/13 UNITS:PGARBAGECU F1 GROSS 6 SEWER 39.38 GAR AGE 31. 50 0 0 0 DI 9, 0 w, 0 1 1- w', PRESORT RETURN SERVICE REQUESTED GROSS WE AFTER 7/12/1'3 i W G ST 9.24 S.83 GROSS 48. 99 81. 92 NET' 46.80 78. 26 140.15 133.89 RETURN WITH PAYMENT _ �: QUARTERLY ( #*AUTT01S-DIGITT556702` MILROY'S FORMAL WEAR 1216 COMMERCIAL ST WATERLOO IA 50702 1142 pgnpli-pli11 niidnlli 4,11'ililliA" illllli'1'l VV 1 Pfir 0 SEWER NEET119. 5 31. STORMWATER 129. 94 23. 75 'TAX OTAL_ EXEMPTION TOTAL DUE ACCOUNT 13 20 ADDRESS WATbERLOOERR 233. 31.5 - 12.63 4. 48 ;..SO- 20 . 01 192.98J 1100-018505 0 AL ST S:30 DAYS -THANK YOU NET MUST BEBRECEIVEDABY 7/12/13 0. RETURN SERVICE REQUESTED ▪ GROSS OUE AFTER 7/12/13 o, cc. 0; w'. 0' G a v Y▪ ' W 2R.40 2_0.4N4 G • 42. 01 40. 13 ST 138. 60 132. 41 202. 01 192.98 RETURN WITH PAYMENT =.> QUARTERLY ;.( 13-20-1100-018505 **AUTO 5-DIGIT 50702 MILROY'S FORMAL WEAR 1216 COMMERCIAL ST WATERLOO IA 50702 1142 ""I'1'IIIIIIlllli{1'I'1linhl"Il'11'll'IPII'llllpllinlilh POB 27 WATERLOO IA 50704 I READINGS 6/04/13 3/ 05/ 13 USAGE PER 100 CU FT UNITS: ARBAGE 1 GROSS SEWER 39.38 GARBAGE 31. 50 STORMWATER 8.66 TAX TOTAL EXEMPTION 106. 25 31. 50- 7 8 73 SEWER 1 NET 23. 85 37. 50 31.50 8. 25 10<-. 777 31. 50-- TOTAL DUE 74. 75 71. 27 ACCOUNT 13-10--1040-018451 0 ADDRESS 223 W 10TH ST WATERLOO, TERMS:30 DAYS -THANK YOU BILLING DATE 6/21/13 NET MUST BE RECEIVED BY 7/12/13 PRESORT RETURN SERVICE REQUESTED ¢, GROSS DUE AFTER 7/i2/13 9 0 W 0 0 N 0.n Y W G ST GROSS 26. 71 39. 38 NET 25. 52 37. 50 8. 66 S. 25 74. 75 71. 27 RETURN WITH PAYMENT --.. QUARTERLY << **AUTOt5-DIGITT450702 VARSITY CLEANERS INC 216 W II IITH ST WATERLOO IA 50702 1199 �)l ICI nll1111111 I l��lli 11 nl !Ili 11 hllll l"PI111111111i III§ POB 27 WATERLOO IA 50704 READINGS 6/04/13 467 3/06/13 440 USAGE PER 100 CU FT 27 UNITS: GARBAGEGROSE SEWER NET2 WATER 45.93 43.74 GARBAGE 63.00 63.00 STORMWATER 17. 33 16. 50 TAX 3.06 3.06 TOTAL 226.78 219. 12 EXEMPTION 63.00- 63.00- TOTAL DUE 163.78 156.12) ACCOUNT 13-20-2040-018451 0 ADDRESS 121D JEFFERSON ST WAT -RL TERMS:30 DAYS -THANK YOU BILLING DATE 6/21/13 NET MUST BE RECEIVED BY 7/12/13 PRESORT 0 RETURN SERVICE REOUESTED ¢¢. OROSS DUE AFTER 7/12/13 a'. 0 O 0, w a w FIRST GA. MSS S G ST GROSS 48. 99 97.46 46.80 92.82 17.33 16.50 163. 78 156. 12 RETURN WITH PAYMENT QUARTERLY 13-20-2040-018451 **AUTO 5-DIGIT 50702 VARSITY CLEANERS INC 216 W 11TH ST WATERLOO IA 50702 1199 rl l 11 h �11r111�i�llb �l��h np�Irl�l�q,��u��Illil�9Pl� 111'1 POB 27 WATERLOO IA 50704 READINGS ig//gi//1 ipt USAGE PER 100 CU FT 31 UNITS: GARBAGE 2 SEWER '1 GROSS NET WATER 105. 78 100. 74 48. 70 46. 38 GARBAGE 66. 15 63 00 STORMWATER 17. 33 16. 50 TAX 3.25 TOTAL 241.21 25 22: 87 TOTAL DUE 241 21 22.87 ACCOUNT 13-10-1010-018450 0 ADDRESS 212 W trTH ST WATERLO ERMS:30 DAYS -THANK YOU BILLING DATE 3/21/12 NET MUST BE RECEIVED BY 4/11/12 KEEP THIS SIDE FOR YOUR RECORDS READINGS 6/01/1 3/02/12 USAGE PER 100 CU FT UNITS: GARBAGE 2 WATER GROSS 45. 99 GARBAGE 101.62 b6,15 STORMWATER 17.33 POB 27 WATERLOO IA 50704 TOTAL ADpRESS 212 W 1OTH ST WATERLOO TERMS:30 BAYS -THANK YOU NET MUST BE RECEIVED 7/13/12 1306\ SEWER `2 43. 80 96. 78 63. 00 16.50 3.07 234. 16 223. 115 TOTAL DUE ACCOUNT 13-10--1010-018450 0 POB 27 WATERLOO IA 50704 READINGS 9/0S/12 1370 \ 6/01/12 133S UNNITS: PGARBAAGEOU FT 3 GROSS SEWER NET WATER 54.12 51.54 SEWER E 105. 78 100. 74 66. 15 63. 00 STORMWATER 17. 33 16. 50 TOTAL OTAL DUE ACCOUNT ADDRESS 13-10-1010-018450 0 WAT . 2WDO IOTH ST ii RE TERMS:30 DAYS -THANK YOU NET MUST BE RECEIVED 10/12/12 3. 61 246. 99 3.61 235. 39 KEEP THIS SIDE FOR YOUR RECORD PQB 27 WATERLOO IA 50704 READINGS 19f8Eig US'AG PER 00 CU FT JNITs: GAR AGE WATR GARRBAGE 66.15 STORMWATER 17.33 57.33 TAX OTAL 334 242.65 231.25 1370 SEWER 32 N- a 8 16.50 OTAL DUE 242.65 ACCOUNT A T ADDWESS 13-10-1010_018450 0 WA 2TERL0007 H S'T TERMS:30 DAYS —THANK YOU NET MUST BE BILLING DATE 12/20/12 RECEIVED BY 1/10/13 .,i,i,.,l „st 3. 34 0 rr 9 LL O c • POB 27 WATERLOO IA 50704 READINGS 3/05/13 12/05/12 USAGE PER 100 CU FT UNTTS: GARBAGE GROSS WATER 50.24 SEWER 103.70 66. IS STORMWATER 17.33 TAX TOTAL 1432 1402 30R SEWER NET 47. SS 63: (.78 16.50 3.35 3.35 240.77 229.46 TOTAL DUE 240. 77 rk KEEP THIS SIDE FOR YOUR RECORDS ACCOUNT 13-10-1010-018450 ADDRESS 2I2 W 10TH ST WATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE 3/141/13 NET MUST BE RECEIVED BY 4/09/13 111111111111a 111 la) POB 27 WATERLOO IA 50704 READINGS 6/04/13 3/05/13 USAGE PER 100 CU ET UNITS: GARBAGE 2 GROSS WATER 18S:9ti GARBAGE 66.15 STORMWATER 17.33 TAX 3.35 TOTAL 240.77 1462 1432 3R SEWER NET0. 47. 85 98. /6 63. 00 16, 50 3.35 229. 46 TOTAL DUE 240.77 ACCOUNT 13-10-1010-018450 0 229. 46 ADDRESS 212 W 10TH ST WATERLOO TERMS:30 DAYS -THANK YOU BILLING DATE 6/21/13 NET MUST BE RECEIVED BY 7/12/13 PRESOR 0 0 RETURN Lu cc• GROSS DUE AFTER 7 GR o uJ 0. w w o w u_ (.7 53 103 66 ST 17 240 RFTURN I 13-10-101i **AUTO 5-1 VARSITY CI 216 W 1111 WATERLOO EP. en 0 ro n. /4, pi 0 a, cn co • 0 - cm CO rc. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee o Approval Date 1(j p 113 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,150.17 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Custom signage - City Hall Vendor selected for this purchase: Signs by Tomorrow ❑X Bids or written quotes were taken on this purchase, as follows: Signs by Tomorrow - $2150.17 Nagle Signs Signs & Designs ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation OX Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 407-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Retfull miffed, (Project Code) $ l 7- 7 Les. -.71 , //i/-,ti1,3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Ramp - Window Cleaning 10-31-2013.xis (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,625.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date ► ► I a (3 This purchase or expenditure is being made because: Window cleaning: 2 skywalks-parking garage to Ramada; Ramada to 5 Bros; 5 Bros Exb Hall; Parking garage 4th & Cedar, 3 stairwells Vendor selected for this purchase: Miller Window Service QX Bids or written quotes were taken on this purchase, as follows: Miller Window Service - $2,625.00 pi Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ill Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds El Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1379- &-411-22-7960-24 03. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ted, $ (Signature Dept. Head or Designee) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) igature Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date 11 1 1%113 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,838.38 plus est. shipping costs of $ 178.42 to pay for or purchase Boom coupler and elbow for sewer dept vacuum truck This purchase or expenditure is being made because: Coupler and elbow non repairable Vendor selected for this purchase: Elliott Equipment Co ❑ Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: OEM Equipment only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑X Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, —/3 (Project Code) $ 200,000.00 K:\shared goodies\forms\Central Garage - Boom Elbow and Coupler - Camel Vacuum Truck - Nov 2013 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ti jt8 t t3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering $ 2,279.54 plus est. shipping costs of $ 7,000.00 Department to expend to pay for or purchase the production and mailing of the Fall 2013 Storm Water Education Brochure. This purchase or expenditure is being made because: Required by Iowa DNR NPDES to mail two storm water educational brochures to the public each permit year. Vendor selected for this purchase: Pioneer Graphics El Bids or written quotes were taken on this purchase, as follows: Pioneer Graphics - $2,279.54 (production only) Woolverton Printing - $2685.00 (production only) Postage to be paid by printer with reimbursement by City. I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds El El Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 521-07-7830-1353 521-07-7830-1343 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, .a r9r\_2 ///i /R (Signature Dept. Head or Designee) Date Storm Water Fee (Project Code) f?r€+ur),46 3,470— l0 1"ifi4& - r41Z. 72UpO $ 10,000.00'/& $25,000.00 $ 10,000.00/& $22,114.54 (Signature Finance Dept. Review Date K:\shared goodies\forms\Fall 2013 brochure pre-auth.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date I (1 t$ / t3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Department to expend $ 7,432.12 plus est. shipping costs of $ none to pay for or purchase SHARP copy machine. This purchase or expenditure is being made because: Current machine was a used machine from the WPD. Due to age and frequency of maintenance calls, we are replacing it . Monthly maintenance contract will also be less. Vendor selected for this purchase: Access Systems Bids or written quotes were taken on this purchase, as follows: Advanced Systems- $11,890/maintenance contract 122.10 per month Access Systems- $7,432.12/maintenance contract 114.00 per month. (State Bid) Access Systems received the State Bid on October 1, 2013. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1400-2112 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully $ 40,000.00 $ 24,458.82 / (Signature Dept. -a. or Designee) Date (Signature Finance Dept. Review) Date Sent over November 7, 2013. SiHI RP, Copies Product Per Model Category Minute Number Segment 5H Promotional Pricing Available Through 12/31/13 WSCA State of Iowa Contract #WSCA SE 4558-14 Segment 5H Description 51 PPM Networked 8&W / Color Digital Copier, 10.1" High - Resolution Touch Screen Display with tilt, 1200 x 1200 dpi Print Resolution, Multitasking Controller, 320 GB Hard Drive with Document Filing System, PCL6/PS3 Network. Print, Network 51 MX-5140N Scanning, (1) Sharpdesk user license, MX-AMX2 Application Communication Module, MX-AMX3 External Accounting Module, 100-Sheet Reversing Single -Pass Feeder, Auto Duplexing, 2 x 500 Sheet Paper Drawers and 100-Sheet Bypass Tray. (1,100 sheets total paper supply) Options & Accessories Output Options (Must Choose 1) MX-TU13 Center Exit Tray Unit Or MX-FNX9 Inner Finisher MX-PNX1B 3 Hole Punch Module or MX-FN11 Stacking Finisher- 4,000 Sheets (requires MX-RB20) MX-R820 Paper Pass Unit MX-PNX6B 3 Hole Punch Module or MX-FN10 Saddle Stitch Finisher - 1,000 Sheets (requires MX-R820) MX-RB20 Paper Pass Unit MX-PNXSB 3 Hole Punch Module or MX-FN18 Saddle Stitch Finisher - 4,000 Sheets (requires MX-RB20) MX-RB20 Paper Pass Unit MX-PNX6B 3 Hole Punch Module Paper Tray Options MX-DS18 Deluxe Copier Cabinet MX-DE22 Stand with (1) x 500 Sheet Paper Drawer MX-DE23 Stand with (2) x 500 Sheet Paper Drawers MX-DE21 Stand with 2,000 Sheet Tandem Paper Drawer MX-LC11 Large Capacity Tray - 3,500 Sheets (requires MX-DS18, MX- DE21, MX-DE22 or MX-DE23) MX-LT10 Long Paper Feeding Tray (for use with banner paper) Exit Tray Retail Purchase PROMO Price Price Price $19,600.00 $9,305.05 $75.00 $35.61 $35.35 1,795.00 852.17 698.00 331.37 303.03 2,895.00 447.00 698.00 2,895.00 447.00 698.00 5,995.00 447.00 698.00 250.00 890.00 1,130.00 1,550.00 1,495.00 1,374.39 212.21 331.37 1,374.39 212.21 331.37 2,846.11 212.21 331.37 118.69 422.53 536.46 735.86 709.75 1,343.43 196.97 303.03 1,343.43 196.97 303.03 2,777.78 196.97 303.03 590.91 606.06 210.00 99.70 83.84 MX-TRX2 Security Right Side Exit Tray 150.00 71.21 69.70 MX-FR42U Print Commercial Data Security Kit (available 1st Quarter 2014) 575.00 272.98 267.68 MX-PF10 Bar Code Font Kit MX-PUX1 XPS Expansion Kit MX-EB11 Enhanced Compression Kit (Compact PDF) MX-EB12N Mirroring Expansion Kit AR-SU1 Stamp Unit (requires AR-SV1 Stamp Cartridge) Sharp OSArM 595.00 625.00 1,230.00 795.00 170.00 282.47 296.72 583.94 377.42 80.71 276.77 287.88 570.71 353.54 78.79 MX-AMX1 Fax OSA Application Integration Module MX-FX11 Facsimile Expansion Kit with 8MB Memory MX-FWX1 Internet Fax Kit Miscellaneous 349.00 165.69 1,295.00 614.80 545.00 258.74 252.53 161.62 AR-D5143NT Digital 120 Volt, 20 Amps, 5 Outlets, Power Surge Protector MX-KB11N Retractable. Keyboard Kit MX-AM10 Web Browsing Expansion Kit SERVICE PRICING Zero Base Service and Supplies' Pricing (cost per copy charge for each copy) 175.00 725.00 500.00 83.08 344.19 237.37 B&W CPC $0.0090 Color CPC $0.0535 81.82 333.33 237.37 Service and Supplies' Included Pricing (copies included specified + CPC overage) Black Copies Included Black Excess Copies Color Copies Included Color Excess Copies Monthly Cost: $193.43 7,500 $0.0081 2,500 $0.0515 10/29/13 ac&ss Access Systems 1050 SE Olson Drive Suite 1 Waukee, IA 50263 Ph: 515.987.6227 Far 515.987.6228 www. re c c e s s syste m s. c re m Proposal and Investment Plan For: Waterloo Fire Recue The contents of this proposal are a confidential trade secret information and intended for the use of Waterloo Fire Recue only. The contents herein may not be reproduced with out the specific written permission of Access Systems. This is a proposal only and informative in nature. Actual contract terms and conditions, as well as final pricing, will be submitted upon your request. Pricing in this proposal is good 30 days from October 23, 2013 Wloo Fire Rescue Rusty Ruth October 23, 2013 www.Accesssystems.com access Qty Equipment 1 Sharp MX-5140N 1 1 MX-DE22 1 MX-FNX9 1 MX-FX11 Access Systems 1050 SE Olson Drive Suite 1 Waukee, IA 50263 Ph: 515.987.6227 Fax: 515.987.6228 www. ❑cCPsssystP, ms.cnm Description 51 PPM B&W / 51 PPM Full -Color Workgroup System Connectivity, Training, and Delivery 500-sheet Paper Feed Desk Unit Inner Finisher Facsimile Expansion Kit Please see attached brochure or specification sheet for more details Purchase Monthly Price Maintenance $7,432.12 $1 14.00 Maintenance Agreement Includes: • All parts, labor, toner and service calls. • 5,000 Mono images per month. All additional Black images billed at $0.00810000 per image. • 1,400 Color images per month. All additional Color images billed at $0.05250000 per image. • 4 hour guaranteed response time. • EXCLUDES: Paper and Staples Best Regards, Rusty Ruth Access Systems //A ADVANCED SYSTEMS, INC. Business Solutions and the Personal Touch Product Proposal Prepared for City of Waterloo Fire Department Canon IR C5250 Package Includes: • IR C5250 Digital, Multifunctional Imaging System Features: • 50 pages per minute • 4 - 550 sheet paper trays • 100 sheet bypass • Automatic document feeder • Automatic duplexing • Network printing(PCL6, PS3, UFR) • Universal Send (Scan -to -email / scan -to -folder) • Multi position stapling finisher • Department IDs(account tracking capability) • Super G3 fax capability with fax forwarding • Network power filter • All set up and installation included • All required training Purchase Price $ 11,890 Canon l irnageRUNNER' IR C5250 (shown with optional equipment that may not be included in this or000sal) ASI Service Agreement $ 122.10/mo Includes: • All parts, including drums • All labor charges • Toner • 5,000 BW prints included monthly with quarterly overages, any additional prints would be $0.0079 BW and $0.059 Color. Thank you for choosing Advanced Systems, Inc. This proposal includes cancellation of your current service agreements. Please contact Mark Brown at 800-274-2047 or 319-415-0519 with questions. This pricing is valid through September 24, 2013. ADVANCED SYSTEMS, Inc. 319-232-6621 / 800-274-2047 www.asiowa.com 2945 Airport Blvd. Waterloo, Iowa 50703 Digital Multifunctional Copiers Digital Color Copiers Document Management Facsimiles City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ilit8 f t3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 9,000.00 plus estshipping costs of $ N/A to pay for or purchase Tires for fire trucks. This purchase or expenditure is being made because: We have a number of tires that are worn to the point of being unsafe and need replacement. Vendor selected for this purchase: Black's Tire Company ❑ Bids or written quotes were taken on this purchase, as follows: State Bid n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 12,000.00 an. . - current available balance is (Signature D-.t. Head or Designee) $ 11- 8'98: 3 /0$-A 6%1 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Truck tires correct.xls (Mar 2010) vatxae: IklkSli3 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the HMRTC/WFR Department to expend $ 1,950.00 plus est. shipping costs of $ 50.00 to pay for or puchase a Scout temperature meter. This purchase or expenditure is being made because: This meter is used on the Burn Building and is necessary for safe operation Bids or written quotes were taken on this purchase, as follows: []X Bids or quotes were not taken on this purchase because: This meter will replace the broken one and is sole source for our building design. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: UGeneral Fund Road Use Tax 0 Sewer 0 Sanitation Bonds 0 Federalothergrants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 290-12-1415-2152/12G RTPAD8 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully at mitt $ 100,000.00 $ 12,974.03 V /- Z-2_133 (Signature D. eadH or Designee) Date (Signature Finance Dept. Review) Date users\shared goodiestforms\Expenditure Authorization.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Ili 181 13 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 7,725.00 plus est. shipping costs of $ 70.00 to pay for or purchase Wireless network system for sportsplex This purchase or expenditure is being made because: Wireless network to allow guests Internet access. Eventually, this system may also be used to provide secure internal network access for City devices. Vendor selected for this purchase: Aercor wireless ❑X Bids or written quotes were taken on this purchase, as follows: $7,725 (made up of 2 quotes) -- Aercor Wireless $13,640.39 -- Networking solutions ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑x Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 1,984,192.00 $ x6t:.r1A5 u (Sigria re p r Designee) Date t � g ) (Signature Finance Dept. Review) g� >�‘� i_. A�_,1, r r� K:\sh oo ie c ortsplex Date 1 2 QUOTE: Company Contact Address City, State, Zip Phone E-mail 14 110713AR-1 City of Waterloo Matt O'Brien 715 Mulberry St Waterloo, IA 50703 obrien m@waterlooschools. orq oesstirdion Aruba 802.11 n Wireless Deployment IAP-105 Aruba IAP-105 Wireless Access Point (802.11 n Dual Radio). Integrated Management Aruba Care Annual Maintenance 14 SN1-IAP-105 NEXT -DAY SUPPORT FOR IAP-105 (1 YEAR) Lead time is typically 10 business days from date of order Freight: FOB Origin. Terms: Net 30 Unless otherwise Noted. All applicable taxes and shipping fees related to this order are the responsibility of the customer. Pricing is valid for 30 days. Returns: All returns must be approved. Custom products are non -returnable and non-refundable. ***Attach Your Purchase Order When Placing Orders*** Customer Signature Validates Acceptance of Quote Date PO# Tax Rate Date 11/7/2013 $ 417.00 $ 5,838.00 $ 28.00 $ 392.00 Total $ 6,230.00 Derrick Hoffmann (651) 289-4211 (651) 200-7538 mobile (651) 209-7694 Fax drhoffmann@aercor.com 3459 Washington Drive Suite 205 Eagan, MN 55122 Aercor Wireless, Inc. Confidential Submit PO's via fax or e-mail. 1 QUOTE: Company Contact Address City, State, Zip Phone E-mail 1 110713AS-2 City of Waterloo Matt O'Brien 715 Mulberry St Waterloo, IA 50703 obrienm@waterlooschools.orq AERCOR Aruba 802.11 n Wireless Deployment (Optional) Aercor Professional Services - Implement and Configure Aruba Instant WLAN. Includes Configuration, Hot -Spot Verification Survey, and Knowledge Transfer (training). Lead time is typically 10 business days from date of order Freight: FOB Origin. Terms: Net 30 Unless otherwise Noted. All applicable taxes and shipping fees related to this order are the responsibility of the customer. Pricing is valid for 30 days. Returns: All returns must be approved. Custom products are non -returnable and non-refundable. ***Attach Your Purchase Order When Placing Orders *** Customer Signature Validates Acceptance of Quote Date PO# Tax Rate Date 11/7/2013 $ 1,495.00 $ 1,495.00 Total $ 1,495,00 Derrick Hoffmann (651)289-4211 (651) 200-7538 mobile (651) 209-7694 Fax drhoffmann@aercor.com 3459 Washington Drive Suite 205 Eagan, MN 55122 Aercor Wireless, Inc. Confidential Submit PO's via fax or e-mail. City of Waterloo Matt Obrien Attn: Maint Dept, 715 Mulberry St Waterloo. IA 50703 fETWORKIf G BENEFIT FROM THE EXPERIENCE Quotation Details Quote Number 28502 Quote Date 11-7-13 Account Number 6108 Presented By Mark Oliver Quote Expires After 12-7-13 Product Name Description Qty Price Total Professional Fees Professional Fees (Gov Rates): 1 $1600.00 $1600.00 Project management Setup of controller and up to 1 hour of Admin training Upgrade to latest firmware on all hardware Testing of all hardware offsite Labling and documentation of all hardware "any onsite work is not included in the professional fees quoted. Ruckus Support - Redundant WATCHDOG REDUNDANT CONTROLLER SUPPORT 1 $ 112.20 $112.20 FOR ZDI100- 1 YEAR Ruckus Support - License WATCHDOG SUPPORT FOR ZD 25 LICENSE UPGRADE - 1 $431.20 $431.20 1 YR Ruckus Support -Controller WATCHDOG PREMIUM SUPPORT FOR ZD 1106 - 1 1 $184.80 $184.80 YEAR Ruckus License ZONEDIRECTOR 1100 LIC UPGRADE TO 25 MANAGED 1 $215611 $2156.11 AP'S Ruckus Wireless Controller 1100 SERIES ZONE DIRECTOR FOR 6 APS'S 2 $924.04 $1848 08 RUC-9011106UN00 Ruckus Access Point ZONEFLEX 7372 INDOOR AP, 2X2:2 802 11N, DUAL 14 $522.00 $7308.00 BAND RUC-9017372US00 (CDW price is 649.00 plus S&H) Please DO NOT pay from quote. An invoice will be generated after authorization_ Net Amount $13,640.39 A prepayment in the amount shown is required before items will be ordered. Networking Solutions 100 East Park Avenue, Suite 300 Waterloo, Iowa 50703 Ph: 319.234.0521 Fax: 319.234.6287 plus tax and shipping Prepay Amount $6821.00 Thank You For Your Business City of Waterloo Matt Obrien Attn: Maint Dept, 715 Mulberry St Waterloo. IA 50703 11ETWORKIfl BENEFIT FROM THE EXPERIENCE Authorization Quote Number 28502 Quote Date 11-7-13 Account Number 6108 Presented By Mark Oliver Quote Expires After 12-7-13 By signing and returning this Quotation, I authorize Networking Solutions to order the above products. I also agree, upon delivery of the above products, to pay Networking Solutions any and all amounts due. Unless explicitly specified in the above quotation details, labor hours required to deliver, install, configure, and/or support the above products is not included in the quoted price. In some cases, an amount will be due prior to ordering. Additional shipping charges may apply. Prices are subject to change without notice. Signature Date WARRANTIES AND DISCLAIMERS A) Limitation of liability. Networking Solutions shall not be liable to client under any circumstances for clients loss of the use of it's network or related systems. In no event shall vendor be liable to customer for any indirect, special or consequential damages or loss profits arising out of or related to this agreement or the performance of services hereunder or any breach thereof even if vendor has been advised of the possibility thereof. Vendor's liability to customer hereunder, if any, shall in no event exceed the total amount paid to the vendor hereunder. In no event shall vendor be liable to customer for any damages resulting from or relate to any failure or delay of vendor in the performance of services hereunder. B) Negation of Warranty. Vendor does not warrant the services performed hereunder or the accuracy or correctness of the results of the services, and Mere are no warranties, express or implied, including, but limited to warranties of the merchantability or fitness for any particular purpose. INDEMNIFICATION CLIENT hereby agrees to indemnify and defend at its sole expense'. Networking Solutions, LLC., its employees, agents, representatives, directors and shareholder:, from and against any and all claims arising out of or based upon CLIENTS use of all services, software or hardware provided or serviced hereunder, including, but not limited to, claims based on software licensing violations, copyright infringement, trademark infringement and patent infringement. In addition, CLIENT agrees to pay any judgment and casts associated with such claim. RETURNS Eligible returns must be made vfth 15 days in the original packaging in like new condition. There may be shipping costs as well as 20% restocking fee on items Mat can be returned. Networking Solutions reserves the right tc deny any retums or exchanges. Check with your account manager for details. Networking Solutions 100 East Park Avenue, Suite 300 Waterloo, Iowa 50703 Ph: 319.234.0521 Fax: 319.234.6287 Thank You For Your Business City Clerk Use Only Finance Committee Approval Date '\ 1181 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,787.00 plus est. shipping costs of $ to pay for or purchase Labor and materials to fabricate twelve (12) dugout columns for Hellman Field. This purchase or expenditure is being made because: to construct dugouts at Hellman Field. Vendor selected for this purchase: Grosse_ Steele Cedar Falls IA X Bids or written quotes were taken on this purchase, as follows: Grosse Steele, Cedar Falls $1,787.00 LJs Welding, Waterloo $2,040.00 Custom Blacksmithing, Waterloo $3,24000 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El Road Use Tax Federal/other grants ❑X Sewer Sanitation Other (specify) donate Hellman & Optimis This expenditure is to be coded to the following budget line -item: 426-37-4202 2178 project worksheet sumbitted 1 C (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 11,000.00 $ 11,000.00 ✓ I L � �r�3 „it )jI,,r��1 /V/5-1or3 (Signature Dept. d or : gnee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) PipixogrA tt/t8/13 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning and Zoning Department to expend $ 1,913.51 plus est. shipping costs of $ 0.00 to pay for or puchase One Dell mobile workstation (laptop). This purchase or expenditure is being made because: The existing mobile workstation (laptop) is almost 10 years old and is in need of replacement. This mobile workstation would run the newest version of ArcGIS, which would allow us to take our data and mapping capabilities on the go. The mobile workstation would also be used to to display information for our numerous boards and commissions if needed, as well as the general public. ❑x Bids or written quotes were taken on this purchase, as follows: One Mobile Workstation (laptop): Dell - $1,913.51; HP - $2,500.00; Lenovo - $2,055.00 No additional quotes were taken, as no other companies had a comparible product. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 410-08-5700-2111,411-08-5700-2111 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available bala Respectf (Signature Dept. Head or Designee) ✓ ✓ $ 3,000 for 410, $5,000 for 411 $ 1,812.28 for 410, $5,000 for 411 /10 0G , Date (Signature Finance Dept. Review) Date users\shared goodies\forms\[File] (April 2003) 11/6/13 Find a Laptop, Notebook Desktop, Sereer, Printer, Software, Service, Monitor or TV at Dell. View/Print Cart rei Print Page Waterloo, Iowa E-quote Number: 1015032147156 E-quote Name Saved By: Saved On: Expires On: Premier Page Name =Date & Time: November 06, 2013 10:14 AM CST plant Matt O'Brien Matt.OBrien @WATERLOO- IA.ORG Wednesday, November 06, 2013 Friday, Decerrber 06, 2013 Waterloo, Iowa E-Quote Description plan2 Phone Number: (319) 433-1800 Purchasing Agent: Notes/Comments: Additional Comments: Dell Precision M4800 Mobile Workstation— Build Your Own Dell Precision M4800 Mobile Workstation — Build Your Own Dell Precision M4800 CTO Base, Windows 7 Professional English 64bit (Includes Windows 8 Pro license) Catalog Number: 84 CUPMWS4800W7PB Module Mobile Precision M4800 Operating System Memory Keyboard Video Card Driver Hard Drive Mouse Optical Drive Wireless Power Cord Documentation/Disks Camera Software Hardware Support Services Description Dell Precision M4800 CTO Base Windows 7 Professional English 64bit (Includes Windows 8 Pro license) 16GB (2x8GB) 1600MHz DDR3L Internal English Dual Pointing Keyboard AMD FirePro M5100 w/2GB GDDR5 Dell Wireless 1550 Driver 256GB Solid State Drive Full Mini Card No Mouse 8X DVD+/-RW Drive Tray Load Dell Wireless 1550 2X2 802.11ac + Bluetooth 4.0 US Power Cord English Shipping Docs No Camera Software 3 Year ProSupport with 3 Year NBD Limited Onsite Service After Remote Qty Unit Price 1 $1,886.32 Show Details premier ecommdell.cornldelistore/PopUps/popupjrint cart.asp:C?c=us&cs=rc1158091&1=en&s=slg&itemype= 1/3 11/6/13 Find a Laptop, Notebook Desktop, Serer, Printer, Software, Ser ice, Monitor or TV at Dell. Diagnosis Systems Management No Out -of -Band Systems Management RDVD Resource DVD PalmRest USH w/Smart Card only System Set Up Document No Quick Reference Guide RRD Label No RFID Label Canada Ship Options US No Canada Ship Charge Primary Battery 9-cell (97Wh) Lithium Ion battery with ExpressChargeTM Additional Battery No Additional Battery Mobile Broadband No Mobile Broadband Chassis Options Smartcard Reader Base for HD/FHD Panel E-Star Energy Star Processor Intel Core i7-4700MQ (Quad Core 2.40GHz, x.xGHz Turbo, 6MB 47W, w/HD Graphics 4600) Encryption Software No DDPE Encryption Software Optical Bay Hard Drive No Optical Bay Hard Drive Back Cover Back cover HD+ panel no WiGig Camera Bezel no camera, no microphone Display Adapters No Accessories Optical Software PowerDVD Software not included Secondary Hard Drive No Additional Hard Drive Label Regulatory Label Processor Branding Intel® CoreTM i7 Processor Label LCD 15.6" HD(1366x768) Anti -Glare LED -backlit Office Productivity Software Microsoft® Office Trial, MUI Non -Microsoft Application Dell Applications for Windows 7 Downgrade English OS Only Software Raid Connectivity No Raid Configuration for Solid State Mini -card Drives only Protect your new PC McAfee 30 Day Trial Power Supply 180W AC Adapter SHIPPING SHIP, NB K, M4800, DAO, Mix -model Operating System Recovery Options Dell Backup & Recovery Transportation from ODM to region Windows 8 Home/PRO (64Bit) DVD Dell Backup and Recovery Basic Standard shipment Dell Wireless Mouse, WM514 (UV Lite) Qty Dell Part# 332-1399 Unit Price premierecorrm.del I.comfdel Istore/PopU ps/popup_print_cart.asp?c=us&cs=rc1158091 &1=en&s=slg &itemtype= $27.19 2/3 11/6/13 Find a Laptop, Notebook Desktop, Server, Printer, Software, Service, Monitor or TV at Dell. Manufacturer Part# 09WRN Dell Part# 332-1399 TOTAL: $1,913.51 Sub -total $1,913.51 Tax Total Pricel In the event that you are subject to a tax holiday, you w ill not be charged tax. As low as $52/month*2 I Apply Now I Learn More Why should I apply? snCM55 premierecorrxn.dell.corrydellstore/PopUps/popup_print cart.aspX.?c=us&cs=rc1158091&1=en&s=slg&itemtWe= 3/3 HP EliteBook 8570w Mobile Workstation (ENERGY STAR) - Page 1 of 3 You are here: Workstations & Thin Clients > HP Mobile Workstation > 15" Mobile Workstations > HP EliteBook 8570w Mobile Workstation > HP EliteBook 8570w Mobile Workstation (ENERGY STAR) HP EliteBook 8570w Mobile Workstation (ENERGY STAR) (E1Z06UT) Overview Specifications HP Recommends Accessories, Supplies & Services Price and buy Price: $2,500.00* ® As low as $72/mo."" » Find a local reseller va.au Dees Download the Datasheet System Features See detailed specs: US QuickSpecs » pdf Operating system: Windows 7 Professional 64 (available through downgrade rights from Windows 8 Pro) Processor. Intel® Core"" i7-3740QM (2.7 GHz, 6 MB cache, 4 cores) Processor technology: Intel® Core'*" i7 with vPro technology Chipset: Mobile Intel® QM77 Express Featured Model: SmartBuy Dimensions and Weight Weight: Starting at 6.69 lb (Starting at 3 kg) Dimensions (w x d x h): 1.36 x 15 x 10.1 in (3.45 x 38.2 x 25.75 cm) Memory Memory: Memory slots: Storage Internal drive: Flash Cache: Optical drive: Graphics Graphics: Display: 16 GB 1600 MHz DDR3 SDRAM (2 x 8 GB) 2 or 4 SODIMM 750 GB 7200 rpm SATA Intel 24 GB mSATA DVD+/-RW SuperMulti DL NVIDIA Quadro K2000M (2 GB dedicated DDR3) 15.6" diagonal LED -backlit FHD VNVA anti -glare (1920 x 1080) Expansion features Ports: 2 USB 3.0 1 USB 2.0 1 USB 2.0 charging 1 eSATA/USB 2.0 combo 1 DisplayPort 1 1394a 1 stereo microphone in 1 stereo headphone/line-out 1 AC power 1 RJ-11 1 RJ-45 1 docking connector 1 secondary battery connector 1 VGA Slots: 1 Express Card/54 1 Secure Digital 1 Smart Card Reader Audio: SRS Premium Sound PRO (Windows OS only); Integrated stereo speakers; Integrated microphone (dual -microphone array when equipped with optional webcam); Button for volume mute; function keys for volume up and down; Stereo headphone/line out; Stereo microphone in Integrated camera: 720p HD webcam Keyboard: Spill -resistant keyboard and drain http://shoppingl.hp.com/is-bin/INTERSHOP enfinity/WFS/WW-USSMBPublicStore-Site/... 11/7/2013 HP EliteBook 8570w Mobile Workstation (ENERGY STAR) - Page 2 of 3 Input devices: Touchpad with on/off button, two-way scroll, gestures, three pick buttons; Pointstick with three additional pick buttons; Image sensor touchpad for enhanced performance and improved precision on scroll and gesture Communications Wireless: Intel Centrino 802.11a/b/g/n HP Integrated Module with Bluetooth 4.0 + EDR Network interface: 10/100/1000 Power and operating requirements Energy efficiency: ENERGY STAR® qualified; EPEAT® Gold Power supply: 150W Slim Smart AC adapter; HP Fast Charge Battery type: 8-cell (83 WHr) Li -Ion battery Battery life: Up to 6 hours and 30 minutes Security Management Security management: Standard: HP Client Security Dashboard (Windows 8 only) HP ProtectTools Security Manager includes: Credential Manager, Device Access Manager, Drive Encryption, Face Recognition (webcam configurations only), File Sanitizer (Windows 7 only), Privacy Manager (W ndows 7 only), Embedded Security (Windows 7 only) HP Fingerprint Sensor Integrated Smart Card Reader Enhanced Pre -Boot Security HP Spare Key One -Step Logon TPM 1.2 Embedded Security Chip Security lock slot Support for Intel AT (requires Absolute Computrace subscription) (select models) Optional: HP Privacy Filter Computrace (sold separately and requires the purchase of subscription) What's Included Manageability features: HP 3D DdveGuard Warranty: HP Services offers limited 3-year standard parts and labor warranty, pick-up or cany-in, and toll -free 24x7 hardware technical phone support (depending on model); On -site service and warranty upgrades are also available. Customers who bought also bought HP EliteBook 8570w Mobile Workstation (ENERGY STAR) GNP 11111P HP 120W Advanced HP 120W Advanced HP EliteBook 8570w Docking Station Docking Station Mobile Workstation (ENERGY STAR) HP 2005pr USB 2.0 Port Replicator * HP is not liable for pricing errors. If you place an order for a product that was incorrectly priced, we will cancel your order and credit you for any charges. In the event that we inadvertently ship an order based on a pricing error, we will issue a revised invoice to you for the correct price and contact you to obtain your authorization for the additional charge, or assist you with retum of the product. If the pricing error results in an overcharge to you, HP will credit your account for the amount overcharged. Lease products available through Hewlett-Packard Financial Services Company (HPFS) to qualified commercial customers in the U.S. and are subject to credit approval and execution of standard HPFS documentation. Lease prices shown are based upon HPFS' current lease rates for premium risk rating customers (as determined by HPFS in its sole discretion). All customers may not qualify for this pricing. HPFS lease rates may vary depending upon HPFS' credit review and approval of the customer and the transaction. Other restrictions may apply. HPFS reserves the right to change or cancel this program at any time without notice. # Intel's numbering is not a measurement of higher performance. The following Microsoft Windows footnotes apply only to PCs and are not applicable to Servers & Storage products: For products with the Windows 7 Professional downgrade: This system is preinstalled with Windows 7 Professional software and also comes with a license and media for Windows 8 Pro software. You may only use one version of the Windows software at a time. Switching between versions will require you to uninstall one version and install the other version. You must backup all data (files, photos, etc.) before uninstalling and installing operating systems to avoid loss of your data. For products with Windows 7: Systems may require upgraded and/or separately purchased hardware to take full advantage of Windows 7 functionality. Not all features are available in all editions of Windows 7. See IAD Il n w miaosoft oomn.;neoWwndows-n for details. For products with Windows 8: Not all features are available in all editions of Windows 8. Systems may require upgraded and/or separately purchased hardware to take full advantage of Windows 8 functionality. See http r/www.morosoft.corNwindowst for details. http://shopping 1.hp.com/is-bin/INTERSHOP.enfinity/WFS/W W-US SMBPublicStore-Site/... 11/7/2013 Page 1 of 3 ThinkPad W530 Laptop SAVE 10% on select ThinkPad W530 Laptop with eCoupon 7DAYDEALS through November 12. Customize This PC lac mmteel ThinkPad W530 Summary Oper [ISC5 Web price S2.284.00 After eCoupon: $2,055.60 Yor4larroresor - 8228,40 Use eCoupon: 7DAVDEALS Estimated ship date: 1127/13•• Add m,s Iddw li.�.�v ra s:mos Processor (6M Cache, up to 3.70 GHz) Features [Mr eamres] mize This PC Reviews[areacwel Al Processor (8M Cache, up to 3.80 GHz) Processor (6M Cacho, up to 3 40 GHz) ocessor (4MB Cache, up to 3.60(41z) 1 WORKSTATION FUNCTIONALITY IN UNDER 6 LBS This portable 15 6-inch workstation is under 61bs, yet can plow through graphics -intensive, ISV-certified applications with lightning -fast processors, advanced graphics, cutting - edge technology and the rock -solid reliability you expect from Lenovo and the industry's fastest and lightest mobile workstation. Explore Features lafeaturesl As Configured VIEW OR CUSTOMIZE $2,055.60 L sp ize, ****1 Read all 410eat Rua [ r crkx J!IA as Nn vrl'_,19m ))t,N7alc,121 6 s.va r41) Write a fencef 1 .: ,.,.. .r us X2.911)971 101NA»F71A')I n,91}a7J9C 5 12}6IM19( 1 141M1n14117,11[II1,11. vuFmiaxinu lilo:' 26h,a.lpxnncwvus�.il)rnlm: FAST answers from customers ASK A QUESTION Ijavascrirt:voa(011 327 questions 1525 answers [lasascrlpe.oidrtgl Tech Specs latampecsl Accessories & Services lae«udessemsaal 1pioea,e+rhunll [subtract $285.00] [subtract $235.00] [subtract $200.00] nrso ra .Intel'Carea21323408Zb1Proceawr (BM Cache, op to 3.80 GHz) Mal mi fltll b ,,6oil.r. ,P.,nsl cu 1. vohnw 1.1 , Jl - oimi eaJ l�\\Wlui 1m h 1a,mro. a u er.ocenul.na.pyyhysop=Est onkai 4ittod{.F4Cache. up to 3.80 GHz) [add $55000] ara la..ntna.a .,ronLbr, ;n tlP.CQhq4.,,tvow. ADD TO CART IusleMaptops/IhinkparLW- m 00000075:00003717.] Add accessories and upgrade your warranty after clicking Add to Cart. Windows 7 Professional (64 bit) o. Wind s 8 ro le standardpon W530: 1 d Ft ,ltap. o lm gwiem-7,n n eh1-720 Battery Life Up to 7.4 hours with standard 'reload: None removable &cell ba tos Weight Starting at 5.761bs. Speakers .111-5 1n„ roc,' [subtract $50.00] [subtract $50.00] [$0.00) http://shop.lenovo.com/us/en/laptops/thinkpad/w-series/w530/ 11/7/2013 Page 2 of 3 Stereo with Dolby*, Home Theater* v4 Microphone Dual raise-cancelliv HD Mrcro%nfi,8ellpalue9 is Itr .oftss an' Preload gielp me deride Ixs c Porte rap hdpmc m-utllnc_ rcl,0 rvmewLVY 65unarin 1 Mini DisplayPort with • \ ov,audio, 1 VGA port, 2 USB 3 0, 1 USB 2.0 (1 always -on), 1 3 5mm combo micvheadphone jack 2013 (North America) - English s 2013 (North America) - English Microsoft Office Home and Business 2013 (North America) and Adobe Acrobat XI Standard - English Microsoft Office Professional 2013 (North America)- English Microsoft Office Professional 2013 (North America) and Adobe Acrobat XI Standard - English i nil Display Type: 15.6" HD+ (1600 x 900) LED Backlit AntiGlare Display, Mobile Broadband Ready System Graphics: NVIDIA Cluadro K1000M Graphics with 2GB DDR3 Memory Color Sensor: No Color Sensor with/Bezel Total Memory: 16 GB DDR3 - 1600MHz (2 DIMM) Total Memory Blelp me deride 1 Iss 8 GB DDR3 - 1600MHz (2 DIMM) 8 GB DDR3 - 1600MHz (1 DIMM) 16 GB PC3-12800 DDR3 (4 DIMM) • 16 GB DDR3 - 1600MHz (2 DIMM) 32 GB PC3-12800 DDR3 (4 DIMM) d, kip I;v popul•. link, hcl mvi ,..IU,nl „kith Rel,h Keyboard: Keyboard (Backlit) US English Pointing Device: UltraNav with Fingerprint Reader for Color Sensor, Smart Card Reader Camera: 720p HD Camera with Microphone Storage Subsystem: Internal RAID - Not Enabled Hard Drive: 256GB Solid State Drive, OPAL SATA3 Hard Drive fa{elp me decide) tis s„ue ww Alim.mn 500GB Hard Disk Drive, 7200rpm 1TB Hard Disk Drive, 5400rpm 128GB Solid State Drive, SATA3 e 256GB Solid State Drive, OPAL SATA3 m ztkk, hn [add $139.00] [add $219.00] [ add 1:528:00 $249.00] [add $379.00] [add 8648600 $399.00] Optical Device: DVD Recordable 8x Max, Dual Layer, Uttrabay Enhanced w/ SW Royalty for Windows 8 System Expansion Slots: Express Card Slot & 4-in-1 Card Reader & Smart Card Reader Battery: 9 Cell Li -Ion TWL 70++ Power Cord: 170W Slim AC Adapter - US (3pin) Bluetooth: Bluetooth 4.0 with Antenna Integrated WiFi Wireless LAN Adapters: Intel Centrino Advanced-N 6205 AGN Integrated Mobile Broadband: Mobile Broadband upgradab[e Adobe Elements: None Adobe Acrobat: None Adobe Lightroom: 0 items selected Security Software: None Warranty: 1 year Depot/Express Warranty Add accessories and upgrade your warranty after clicking Add to Cart. ir.,lik r♦ I,-6.6 n I [subtract $260.00] [subtract $210 00] [subtract $120.00] [add $360.00] [subtract $260.00] [subtract $160.00] [subtract 520:00 $150.00] http://shop.lenovo.com/us/en/laptops/thinkpad/w-series/w530/ 11/7/2013 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date � tg 113 The Finance Committee of the City Council is hereby requested to authorize the following pur o eenditure submitted by the Planning Department to expend $ plus est. shipping costs of $ 0.00 to pay for or purchase Sidewalk & approach replacement This purchase or expenditure is being made because: During demo of 820 Sycamore, it was discovered foundation was attached to sidewalk therefore needed to be removed with the building Vendor selected for this purchase: Benton's Sand & Gravel Ei Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Replacement of sidewalk was considered part of the demo as Benton's was already under contract for demo of property Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer Sanitation EBonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 413 08 5150 1396 (Fund - Department - Activity - Account Number) (Project Code) 413 $$s `Ott 1550,000 and the current avail- • - balance is $ ,3 t SSj� / 000 in which the budgeted amount is / 0 9,1a `b lel.a4.41] ;�o/3 (Signature Dept. d or Designee) Date (Signture Finance Dept. Review) Date K:\shared goodies\forms\209 Jefferson - asbestos abatement.xls (Mar 2010) BENTON'S SAND & GRAVEL, INC 905 CENTER STREET CEDAR FALLS, IA 50613 UNITED STATES NOV 6 Voice: 319/266-2621 Fax: 319/266-5926 CITY OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 cs p 2013 INVOICE Invoice Number: Invoice Date: Page: Duplicate 7TH & SYCAMORE SIDEWALK AND APPROACH REPLACEMENT - REVISED 21476 Oct 31, 2013 1 WATERLOO Net30 Days pPln9Aett 11/30/13 1.00 1.00 SIDEWALK AND APPROACH REPLACEMENT SIDEWALK WAS A TUNNEL FROM THE BLDG DEMO AND THE APPROACH WAS FROM THE ENTRANCE OF THE BLDG DEMO -COPY OF INVOICE ENCLOSED EQUIPMENT AND DUMP TRUCK -PREP SITE Unrt price 3,278.00 1,442.50 3,278.00 1,442.50 Check/Credit Memo No: Subtotal 4,720.50 Sales Tax Total Invoice Amount 4,720.50 Payment/Credit Applied 20'50; Overdue invoices are subject to late charges. Carrie Lewis From: ARIC SCHROEDER Sent: Monday, November 18, 2013 10:12 AM To: PATTIE MAGEE; Carrie Lewis; SUZY SCHARES; CAROL FAILOR Cc: MICHELLE WEIDNER; NOEL ANDERSON; CHRIS WESTERN Subject: RE: correction to the correction to Finance item This is a correction to the correction. The correct amount should be $4,720.50 Pattie accidently dropped of the $0.50. Aric From: PATTIE MAGEE Sent: Monday, November 18, 2013 10:07 AM To: Carrie Lewis; SUZY SCHARES; CAROL FAILOR Cc: MICHELLE WEIDNER; NOEL ANDERSON; ARIC SCHROEDER; CHRIS WESTERN Subject: correction to Finance item Everyone, Please note a correction on the Finance agenda tonight for sidewalk & approach from Planning for $4,270. The correct amount should be $4,720. I apologize for transposing the digits. Thanks. Pattie 1 City Clerk Use Only Finance Committee Approval Date I t I it 13 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 439.89 plus est. shipping costs of $ 0.00 to pay for or purchase Twelve months of service from On -Board Communications for Code Enforcement vehicle GPS system. This purchase or expenditure is being made because: To refer to vehicle locations, monitoring of fuel efficiency and driving pattern efficiency. Under contract with On -Board Communications for vehicle GPS system Vendor selected for this purchase: On -Board Communications ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: On -Board Communications is the Rep for this service and equipment. Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑X Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5125-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 40,000.00 ''/ and the current available balance is $ 22,071.60 Respectfully submitted, fl%r $ 2ot3 �u i��' .�;zt, � // 3 (Signature Dept. Head or Designee) Date ('Signature Finance Dept. Review) Date K:\shared goodies \forms\On-Board Communications GPS Service; CM 11-18-13.xls (Mar 2010) board 12720 Hillcrest Road COMMUNICATIONS Suite 300 Dallas, TX 75230 rBILL TO City of Waterloo Public Works Department Mark Rice 625 Glenwood Street Waterloo, IA 50702 Invoice DATE INVOICE # II/2/2013 55775 SHIP TO City of Waterloo Public Works Department Mark Rice 625 Glenwood Street Waterloo, IA 50702 P.O. NUMBER S.O. No. REP SHIP VIA Terms N-VGM 10/29/20I3 Special QTY Cust. Part # OBC Part # Description Price Ea. Srvc Mo. Amount I F-Ann439.89... Unlimited annual digital plan offering 12 months of service for the prepaid cost of I I months of service. 1431126740 Annual Renewal - December 2013 - November 2014 Out-of-state sale, exempt from sales tax 439.89 0.00% December 439.89T 0.00 Total $439.89 Phone# Fax# Balance Due $439.89 214-346-0300 214-346-0361 Project Budget Descriptions for 11/18/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for the FYE13 Capital Funds Allocation, with $45,153 in grant funding from HUD for improvements at Ridgeway Towers. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Project Name Wate City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE F ! ij fir f'luvLs LIc:7 f\ S 43,153.00 1. How will this project be funded? A. Federal Grant Yes No i ')1, `l,Uc 6 C To be assigned by he Finance Dept. Project No. ) j, Subproject No. f 7i CFDA # 14.872 % Paid by federal grant Grant Name Capital Fund Grant # IA05P0505013 B. State Grant Yes Grant Name C. City Match D. Other Entities Name No X Source of Funding Yes No % Paid by state grant Paid by City % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 5. Include a brief description of the project in the space below: (REQUIRED) The above is a 2013 Capital Fund Grant will fund operations. 100.00% Done None X Yes No X Done None Yes None X Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_Revised.xls\Page 1 All Projects (Feb 2007) Project Name (from page one) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO 0l3 C, I f_ti&a5 /7uOC/1-i/d rki Department No. project will be budgeted under 13 Activity No. project will be budgeted under 5451 To be assigned by the Finance Dept. Project No. 13 CAP Subproject No. .12 F Y/ 3 (Each column should only include amounts by fund) Fund: Fund: 283 283 Fund: REVENUES: 13 CAP 2013 3000 Cash on Hand 3112 Local Option Sales Tax 3352 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3750 Sale of Bonds 3800 Miscellaneous Revenue 3352 Federal Grant EXPENDITURES: $45,153.00 Fund: Total $45,153.00 TOTALS $ 45,153.00 $ - $ - $ - $ 45,153.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2156 Bikeway Construction 2161 Bridges 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1302 IPripr Ih� rjiAl(+J7es ci C. $ 45,153.00 45,153.00 TOTALS $ 45,153.00 $ $ - $ 45,153.00 /(Signature Dept Head) /G/2 �- ` r%L)a l i p -; irk <1.c..2. Date (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_Revised.xls\Page 2 (Constr Proj) (Feb 2007) Project Budget Descriptions for 11/18/2013 Finance Committee Meeting Agenda: 1. Approve the project budget for the FYE13 Capital Funds Allocation, with $45,153 in grant funding from HUD for improvements at Ridgeway Towers. 2. Approve the project budget for the Hellman Field Dugouts project, funded with $11,000 in donations. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date '\ 11 I ( 3 Project Name (from page one) Hellman Field Dugouts Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 . To be assigned by the Finance Dept. Project No. 1 5fi Subproject No. (Each column should only include amounts by fund) FunfJ t:RT- 2L2 Fund: Fund: Fund: REVENUES: 426-37-4202 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: Total 11,000.00 11,000.00 TOTALS $ 11,000.00 $ - $ - $ - $ 11,000.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2178 Sports Facility Improve 11,000.00 11,000.00 TOTALS $ 11,000.00 $ - $ - $ - $ 11,000.00 "AC l %ei7 A,e (Signature Dept. <.d) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\hellman dugouts proj bdgt.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Hellman Field Dugouts City Contract No. Project Manager Project Budget Total Travis Nichols $ 11,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name No. x C. City Match Source of Funding D. Other Entities Yes Name x No Build our Ballpark and Waterloo Optimist Club 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? To be assigned by the Finance Dept. Project No. �J /sa Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑ ❑X Yes No ❑ ❑x ❑ ❑ x 6. Include a brief description of the project in the space below: (REQUIRED) Bob Hellman and Build our Ballpark along with the Waterloo Optimist Club have agreed to fund new dugouts at Hellman Field. Build our Ballpark has pledged $10,000 and the Waterloo Optimist Club has pledged an additional $1,000. The current dugouts are basically a fenced area. The project will build dugouts with roof, benches, like others in the Riverfront Sports park area. Page 2 must be attached and signed. K:\shared goodies\forms\hellman dugouts proj bdgt.xls\Page 1 All Projects (Mar 2010) MADONNA WELSH From: Errol Brown <ebrown@berganpaulsen.com> Sent: Friday, October 11, 2013 11:18 AM To: MARK GALLAGHER Subject: RE: Hellman Field Mark - The Board has approved $1000.00 to the Hellman Field project. Our fiscal year ended 9-30 & after reviewing our financial reports, we have been showing deficits each year for the past 3 years so felt this was all that we could do at this point. According to my calculations we have contributed over $33,000. over the past tour years to various baseball field projects. With our declining membership it's becoming harder each year to staff our various fund raisers consequently our income has also declined. Hopefully Bob will understand our situation. Do we make our this check to Build Our Ballpark or Leisure Services ? Errol From: MARK GALLAGHER [mailto:MARK.GALLAGHER@WATERLOO-IA.ORG] Sent: Thursday, October 03, 2013 12:24 PM To: Errol Brown; R.V. REVIVE (rvreviveCa aol.com) Subject: Hellman Field Ryan/Errol Bob Hellman had asked me to check in regarding his request for funding for the Hellman Field Dugout project that he made the evening of the meeting he and I attended. Bob has committed $10,000 and I think he asked your crew to match it. The actual cost will probably be more like $17,000—so the ask would be $7,000. Anyway, I told Bob I would check in with you tow for him. Thanks Mark Gallagher Sports Manager Waterloo Leisure Services (319) 291-4370 www.waterlooleisureservices.orq To ensure compliance with requirements imposed by the Internal Revenue Service, we must inform you that, unless specifically indicated otherwise, any tax advice contained in our written or electronic communications with you is not intended or written to be used, and cannot be used, to either 1) avoid tax -related penalties under the Internal Revenue Code; or 2) promote, market or recommend to another party any transaction or matter addressed in such communication. 1 MADONNA WELSH From: Bob Hellman <bob©hellman.com> Sent: Tuesday, October 15, 2013 7:48 AM To: MARK GALLAGHER Subject: Letter of commitment Mark please consider this e-message as my letter of commitment for $10,000 to be applied to Hellman field dugouts. Bob Hellman Sr. www.hellman.com Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Co ittee approval required? YES NO If so, date approved: i i ( i I City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 14 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1150 3873 11 GRT TRNC 5,000.00 010 11 1150 1346 11 GRT TRNC 5,000.00 TOTAL $5,000.00 TOTAL $5,000.00 This amendment is being requested because: To conform with the City's budget line item control policy. 7`f /_S ,'/&CG % 1J/? nJdr //i/(L.G(,Q( /t /' //' (7Cf7/F/E/) # 6 (T. Prior Committee Actions (Dates): 11 (Sig Lure Dept. Head or Designee) I L3© lLt', ‘V- Date (Signature Finance Dept. Review) // ' /i' "26.7 Date Date Posted (Finance Dept.) K:lusers \shared goodiestforms\csbudgetamendregform (Apr 2003)