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12/22/2014
1. 2. 3. 4. FINANCE COMMITTEE December 22, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of December 15, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Police Lt. Campbell Supervisor Survival St. Paul, MN 01/20/15 — $683.00 01/22/15 Wayne Castle, Associate SLSI Workshop Ames, IA 01/16/2015 $130.00 Engineer Garrett Gingrich 48 Hour EMS Marion, IA 02/27/15 — $300.00 Refresher 02/28/14 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est S/H Expenditure Bldg Maint. $3,459.10 Additional Drywall and painting for service corridor for Five Sullivan Brothers Convention Center Bldg Maint $11,853.08 103 LED lights, 4 dimmers for Five Sullivan Bros. Convention Center Bldg Maint. $7,400.00 Painting & Sheetrock for 2°d floor library Bldg Maint. $9,180.00 Replace Sewer at Fire Station #6 Bldg Maint. $5,458.00 Six (6) IP Video Cameras for Five Sullivan Brothers Convention Center Leisure Services NTE $6,000 Equipment parts for golf course turf equipment Leisure Services $6,655.00 One Henderson FSP Salt/Sand Spreader Police $1,344.00 4 MK Battery sealed 6 volt solar batteries Traffic $1,325.00 + 100 — 12" Brackets $120.00 Traffic $1,820.00 + 35 —150 watt 120V Ballasts $150.00 Waste Mgmt $44,269.20 Replacement parts for disinfection unit 5. Approve project budget amendments for the purchase of a snow compactor/roller project in the amount of $1,825.00 funded with a donation from the Cedar Trails Partnership — submitted by Leisure Services Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk City Clerk Use Only Finance Committee Approval Date 1D'd. - I y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,459.10 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Additional drywall and painting for service corridor for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Michael Painting & Deco Inc. E Bids or written quotes were taken on this purchase, as follows: Michael Painting was low bidder on previous pre -authorization for this project ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): 414-22-4900-2152 Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation FederaVother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 4 2-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp ' ully s • fitted, (Project Code) $ /SZ), 00 $ i/ 3(s`%3' t a —1)'/y >tidito (Sig a ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) MICHAEL PAINTING & DECO. INC. 1008 JEFFERSON STREET P.O. BOX 44 WATERLOO, IOWA 50704 PH. 319-232-3755 FAX 319-232-4940 Bill To: CITY OF WATERLOO CLERKS OFFICE 715 MULBERRY WATERLOO, IA. 50703, PO Number Invoice Number: 6381 Date: December 11, 2014 Ship To: Terms CRAIG CLARK Date Description Tax 1 Amoun 12/11/14 Labor and material for painting Sullivan Brothers upper level 5,906.34 Labor and material for painting service corridor 3,352.7(j Sub -Total $9,259.1( State Tax 7.00% on 0.00 0.04 Total $9,259.1i City Clerk Use Only Finance Committee Approval Date ee/5/64 City of Waterloo Expenditure Pre Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,800.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting & drywall repair - upper corridor for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Michael's Painting and Decorating Inc. �X Bids or written quotes were taken on this purchase, as follows: Michael's Painting - $ 5,800.00 Personified - $6,950.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax 0 Sewer 0 Sanitation pX Bonds � Federaltother grants Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res • - .' ' y submi (Project Code) $ ;.J911f)6— $ 4:0,R6`_ .-717/ t q 'c LiJ Zl ' 7 ro ( I ( ure Dep ' ead or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\formslExpendure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date i?- :).".;?--- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 11,853.08 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 103 LED lights; 4 dimmers for Five Sullivan Brothers Convention Center Vendor selected for this purchase: K & W ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: K & W was low bidder for FY 2015 electrical for Five Sullivan Brothers Convention Center Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax r7 Sewer El Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ctfully s�bmitted, (Project Code) $ ?55; ; / `� 3( i��Y L1A,i1 L /,2- /ce (Signature Dept. Head or Designee) Date (ignature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) EIECMICK ENGMEERING 8 EQUIPMENT COMPANY CUST.#: SHIP TO: ELECTRICAL ENGINEERING & EQUIPMENT CO. 953 73RD ST WINDSOR HEIGHTS, IA 50324 (319)234-4000 FAX (319)234-9997 281720 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 BILL TO: 000380 L2T3E144 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 INVOICE NVOICE DATE ORDER NO. 12/10/14 4124628-00 P O. NO PAGE 5 SULLIVAN BROS 1 CORRESPONDENCE TO: Electrical Engineering & Equipment Company P.O. Box 310365 Des Moines, IA 50331-0365 ;)-Lick()— CIS PLACED BY INSTRUCTIONS REI-tRENCE CASH D1SC0 CRAIG CLRK CRAIG CLARK 237.06 SHIP POINT SHIP VIA SHIPPED F PAID BY 3E - WATERLOO 3E TRUCK 12/10/14 01/10/15 LINE No PRODUCT AND DESCRIPTION ***A AAAA AAAA A**AAAAA k**A AA AAAkAA AAhA A**** HOLD FOR RELEASE LET NATE KNOW WHEN IN SO HE CAN CALL MARK *k:F***A AA AA A A A A A A k 1 LTH 2GTL4 LP640 2X4 LED TROFFER 43W 4000 2 LUT NTSTV-DV-WH LUT NTSTV DV WH 8A 0-10 V DIMMER 2 Lines Total QUANTITY ORDERED 103 4 Qty Shipped Total QUANTITY SHIPPED OTY U/M NET PRICE 103 E 112.00 4 each 79.27 107 Total Invoice Total AMOUNT Cash Discount 237.06 If Paid By 01/10/15 Last Page City Clerk Use Only Finance Committee Approval Date l)" ,9-.2 Ili City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,400.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Painting & sheetrock for 2nd floor of Library Vendor selected for this purchase: Michael Painting & Decorating Inc. QX Bids or written quotes were taken on this purchase, as follows: Michael Painting & Decorating Inc. - $7,400.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation EBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-3100-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ % .2 c; vv c' and the current available balance is $ // /y Respectfully sub itted, r- 14 (Signature Dept. Head Designee) Date ( ign'ature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Fire Stat #6 - Sewer Repair.xls (Mar 2010) CRAIG CLARK From: MPC <mpdco@qwestoffice.net> Sent: Monday, December 01, 2014 6:06 AM To: CRAIG CLARK Subject: library Follow Up Flag: Follow up Flag Status: Flagged Craig, Labor and material for the 2nd floor repair and painting not to exceed $7400.00. I figured the drywall repair, priming as needed, painting the open area and columns, and removing vinyl. I came up with about $5700.00 but had to leave us both a little room, neither one of us arte sure what we're getting into with some of that. Thanks,Jim MICHAEL PAINTING AND DECORATING, INC. 1008 Jefferson Street P.O. Box 44 Waterloo, IA 50704 Phone (319) 232-3755 Fax (319) 232-4940 mpdco@owestoffice.net 1 ti City Clerk Use Only Finance Committee Approval Date I Iy City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 9,180.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace sewer at Fire Station # 6 Vendor selected for this purchase: Young Plumbing & Heating Co. E Bids or written quotes were taken on this purchase, as follows: Young Plumbing & Heating Co. - $9,180.00 (only 1 bid received) 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax ❑ Sewer ❑ Sanitation EBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22 1. 0.�2152 & 414-22 414042152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 14/ $ /, // /e) Respeptfulllyy s.ubmitted, (Signature Dept. Head or Designee) Date (Signatu)e Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) -1D-2014 WED 05:02 AID Young Plumbing and Htg P. OU1 PLUMBING & HEATING CO. Mechanical Contractors December 9, 2014 Edward Abben City of Waterloo 715 Mulberry St Waterloo IA 50703 Re: Fire Department—Ansborough Ave. Ed: As per our conversation we propose the following: 1. Furnlsh and Install 80' — 4" PVC pipe from building to manhole. 2. Iowa wall to cut concrete. 3. Bower Masonry will patch back. TotalPrice .................................... ..._........................................... ...$9,180.00 PLUMBING HEATING AIR CONDITIONING SHEET METAL PROCESS PIPING EXCAVATING q13— (O—L.I0- )6A We appreciate the opportunity to be of service to you, and hope to have more In the future. If you have any questions please contact the office. Thank you. Sincerely, Young Plumbing & Heating Co. aZigi Phil Irvine 760 SOUTH HACKITT ROAD RQ SOX 10n WIC17.11L00, 101VA507% PHONE (019) 2944411 FAX (319) 294 4640 City of Waterloo Form Expenditure Pre -Authorization Request Council is hereby requested to authorize the following Buildin Maint_ Department to expend The Finance Committee of the City purchase purchase or expenditure submitted by the to pay for or $ 5,458.00 plus est. shipping costs of $ This purchase or expenditure is being made because: Six IP Video Cameras for Ave Sullivan Brothers Convention Center Vendor selected for this purchase: Hawkeye Alarm & Signal Compan ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Hawkeye Alarm is current ro ieta servicer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑❑ ❑ Sewer ❑ Sanitation General Fund Road Use Tax Li Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) F� L $ cc 6 $ a G. c; Cl �[ Resp etfully submitted, ( ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodiestforms\Pre-Auth - 5 Sull Bros - Six Sony Cameras.xls (Mar 2010) February 10, 2014 City of Waterloo 715 Mulberry St. Waterloo, IA 50703 RE: Bid for IP Video Cameras at the Five Sullivan Brothers Convention Center • Six Sony IP dome style cameras #DH-120 • Six IP camera licenses • All labor needed to hook up and program cameras Hawkeye Alarm's bid for the above equipment is $5,458.00. If you have any questions, please call me at 232-0490. Thank you. Submitted by, Ken Samek Hawkeye Alarm & Signal Company City Clerk Use Only Finance Committee Approval Date \ ) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase Equipment Parts from Van Wall Equipment. This purchase or expenditure is being made because: To replace worn out or broken parts on golf course turf equipment during winter maintenance. Vendor selected for this purchase: Van Wall Equipment, Urbandale IA Bids or written quotes were taken on this purchase, as follows: R&R Products- Tucson AZ, P&K Midwest- Waterloo, Van Wall Equipment - Urbandale, Turfwerks- Johnston. Each provided a price per part. Parts are being ordered from the lowest bidder per part. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, '-(Signature Dept. egd-6r Designee) Date (ignature Finance Dept. Review) Date Sanitation (Project Code) $ 16,804.00`' $ 10,789.50 /0,?tP K:\shared goodies \forms\Pie-Auth Winter Parts Order.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date \ r) t I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,655.00 plus est. shipping costs of $ to pay for or purchase One Henderson FSP Salt/Sand Spreader. This purchase or expenditure is being made because: Unit is needed to salt the parking lots at various Leisure Services facilities. Vendor selected for this purchase: Don's Truck Sales Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Don's Truck Sales Inc. Henderson FSP $6,655.00 C&C Welding Inc Western Icebreaker $8,733.00 C&C Welding Inc Buyers Salt Dogg-Does NOT meet specs $4,512.20 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4100-2113 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully_submitted, ignature Dep(H Sanitation (Project Code) $ 100,000.00 r� $ 7,724.06 esignee) Date (S(gnature Finance Dept. Review) Date K:\shared goodies \forms Pre- Auth Salt & Sand Spreader.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 , ).7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,344.00 plus est. shipping costs of $ 0.00 to pay for or purchase 4 MK Battery sealed 6 volt solar batteries This purchase or expenditure is being made because: Rechargable solar batteries for electronic portable traffic sign Vendor selected for this purchase: Batterystuff El Bids or written quotes were taken on this purchase, as follows: Batterystuff $1344.00 Solarconduit.com $ 1362.21 ecodirect $1507.68 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is pectfully su tted, (Signa re Dept. Head Des' nee) Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Krogh, Frank From: Fangman, Greg Sent: Friday, November 14, 2014 8:07 AM To: Krogh, Frank Subject: FW: www.batterystuff.com Frank The info below is from the Traffic Department reference the Digital Message Board. We need four new batteries and the only way to order them are with a credit card. Apparently no part of the City has any accounts with this vendor. Leibold instructed me to forward you the information to get a pre -authorization. If you need anything else let me know. Thanks Fangman From: CRAIG HINTZMAN [mailto:CRAIG.HINTZMAN@WATERLOO-IA.ORG] Sent: Thursday, November 06, 2014 11:47 AM To: Fangman, Greg Subject: www.batterystuff.com Your CartContinue Shopping Top of Form MK Battery 6 Volt 180 AH Deep Cycle Gel Battery 8GGC2 Part#: 8GGC2 QTY x $336.00 Subtotal: $1,344.00 4 Returning Customer Login Subtotal Total $1,344.00 $1,344.00 Calculate Shipping Cost Select country you're shipping to. Zip/Postal Code: Get Shipping 1 • Items will be shipped to: WATERLOO, IA, US Shipping Method Flat Rate Ground - $0.00 Free -OR- -OR- Bottom of Form Having trouble with our cart? Try Resetting it using the button below. Return & Exchange Policies Empty & Reset Shopping Cart Batteries Battery Chargers Power Inverters Solar Chargers Battery Restoration Battery Accessories Cables and Connectors Fuel Treatments MADE in USA Emergency Power Supplies All Products by Brand Motorcycle Batteries ATV Batteries Battery Tender About Us Product Directory Knowledge Base Tutorials FAQ Policies Contact Us VETERAN rru I BB13. ACcneoir10 BV51MEM .. RI,tIIFRll3rf1J oN COAuTION "eons'wwr,> MEMBER r., .wx— Copyright © 1997-2014 BatteryStuff.com LLC. All Rights Reserved. Order Line: 1-800-362-5397 M—F 6 AM-5 PM PST / Tech Help: 541-474-4421 / Fax: 541-471-6014 276 Tech Way, Suite A, Grants Pass, OR 97526 2 . Shopping Cart Page 1 of 2 Questions? Advice? Contact Ust Home Sun Wind Water Light Heat/Cool Batteries Electrical Consumer Shopping Cart Specials Policies Dealers Log In Checkout My Cart (4 items) My Account Please allow 1 business day for order processing. If expedited service Is needed, please contact us. PRODUCT NAME MK BATTERY SEALED GEL DEEP -CYCLE SOLAR BATTERY - 6 VOLT DC, 180 AMP HOUR, UT POST (T881), 8GGC2-DEKA Continue Shopping Discount Codes Estimate Shipping and Tax Enter your destination to get a shipping estimate. PROCEED TO CHECKOUT UNIT PRICE QTY SUBTOTAL REMOVE $309.00 4 $1,236.00 J UPDATE QTY Enter your coupon code if you have one. APPLY Country United States State/Province Iowa Zip/Postal Code 50703 GET QUOTE United Parcel Service Ground $126.21 r 3 Day Select $324.92 C 2nd Day Air $443.37 C Next Day Air Saver $871.40 r Next Day Air $886.73 C Next Day Air Early AM $958.01 UPDATE TOTAL Subtotal $1,236.00 Shipping & Handling (United Parcel ,,..----$126�2T-- Service -,gcor> d) G Total $1,362.21 caw /R QE.,EN https://solarconduit. com/shop/checkout/cartl 12/4/2014 Shopping Cart Page 1 of 2 Request a Quote! ecodirect HOME ACCESSORIES CHARGE CONTROLLERS ELECTRICAL • SAFETY SUPPLIES LED LIGHTS DEEP CYCLE BATTERIES POWER INVERTERS SOLAR ATTIC FANS SOLAR COMBINER BOXES SOLAR PANELS SOLAR PANEL KITS SOLAR PANEL MOUNTS TANKLESS WATER HEATERS TUBULAR SKYLIGHTS WIND TURBINES MANUFACTURERS Bizrate CUSTOMER CERTIFIED 12/02/14 bizrateta "I enjoyed ordering what I needed. It was simple and fast, no issues what so ever Iflneed something else and its at a good price, I will defiantly order from here again. Also the shipping is at a good price." - Simon GRID -TIE Toll Free:(8881O] .J8]Local: (168) J]1.8438 My Account I Contact Us Subn OFF•GRID HYBRID ENERGY EFFICIENCY LEARN \'l .f seer MY CART CHECKOUT RECEIPT > shop for more Items MKDelp. B.tteryeGGCa>6Volt 160Arno Hour GEL 4 Dater/ Ili OEM $310.42 $1,241.68 Click 0 to remove an item from your cart Empty My Entire Cart D Show gift options during checkout Newsletter coupon? apply Shipping Rates (Freight FAQ): (change my address) Freight - Commercial Zone $266.00 United States, IA, 50703 Tax: $0.00 Total: �_._ $1,507.68 recalculate New Customers Returning Customers During checkout you can register an account with us, or use simple checkout to make purchases on our site. Registering an account will allow you to view your order history and make future purchases faster. Simple checkout does not ask you to create a password, but makes order tracking more difficult. 1 proceed to checkout Checkout Sign in for faster checkout and to review previous orders. OR Email Address Password Forgot your password? > login & checkout UPS, THE UPS SHIELD TRADEMARK THE UPS READY MARK, THE UPS ONLINE TOOLS MARK AND THE COLOR BROWN ARE TRADEMARKS OF UNITED PARCEL SERVICE AMERICA, INC. ALL RIGHTS RESERVED. I'iportant: Expedited Shipping Notice To ensure an expedited order (2-day or 3-day) is shipped the same day it is placed, it must be placed before 10AM PST. If your expedited order is placed after this cutoff time, it will not be shipped until the next business day. Thank you for your understanding. https://www.ecodirect.com/ShoppingCart.asp 12/4/2014 City Clerk Use Only Finance Committee Approval Date \ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,325.00 plus est. shipping costs of $ 120.00 to pay for or purchase 100 - 12" Brackets This purchase or expenditure is being made because: For installation of street name signs. Vendor selected for this purchase: Newman Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Newman Signs, Inc. Rice Signs The Traffic Sign Store Bids or quotes were not taken on this purchase because: $1,325.00 $1.445.00 $1,850.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Ti Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 5,000.00 J. $ 2,465.86 Respectfully submitted, Sig ature Dept. H ad or Designee) Da Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-December-Expenditure Pre -Authorization -Newman signs-12 in. Brackets-$1,325..xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee CI Approval Date 1 „,/ * The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,820.00 plus est. shipping costs of $ 150.00 to pay for or purchase 35 - 150 watt 120V Ballasts This purchase or expenditure is being made because: Change ballasts in street lights that are reported out. Vendor selected for this purchase: Crescent Electric Supply co E Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Company Waterloo, IA $1,820.00 3E Waterloo, IA $2,388.75 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax n Sewer n Sanitation nBonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: g6,4 17- 106) /5- , (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, `i ✓ $ ..20 59e90 ?19Yv $ .1-7,832.95 h7,5':,? ignature Dept. He d or Designee) Dat ( ignature Finance Dept. Review) Date K:\shared goodies\forms\2014-December-Expenditure Pre -Authorization -Crescent Electric - 150W-$1,820.00.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 LA City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waste Mgmt Department to expend $ 44,269.20 plus est. shipping costs of $ 0.00 to pay for or purchase **No shipping cost if ordered by 12/30/14. Replacement parts for disinfection unit. This purchase or expenditure is being made because: Unit was operated while not being submerged. Vendor selected for this purchase: MC2 (MC Square) I I Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: MC Square is the representative for this area for Trojan Mfg; the parts are proprietary. Trojan has and is working to ensure we get the lowest price possible. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax Qx Sewer 0 Sanitation 0 Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520/14/5200/2119 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 119,500.00 and the current available balance is $ 119,500.00 Respectfully submitted, � ✓f i�y � /2-/l-/y /(/)-/-71 " Date (Signature Finance Dept. Review) Date gnatu Dept. Head or Designee) K:\shared goodies\forms\Copy of Expenditure Pre -Authorization (Mar 2010) BRIAN RATH From: BRIAN BOWMAN Sent: Tuesday, December 02, 2014 8:36 AM To: BRIAN RATH Cc: LARRY SMITH Subject: FW: RFQ - Waterloo, IA Pricing from MC2 on UV. From: Tony Bilek [mailto:tony@mc2h2o.com] Sent: Monday, December 01, 2014 9:51 AM To: BRIAN BOWMAN Cc: 'Roger Gellhaus' Subject: FW: RFQ - Waterloo, IA Brian, Attached are the discounted pricing schedule for the replacement parts for the Trojan UV4000PIus system. Typically special pricing proposals like this carry a 30-day validity. Let us know if you need additional time for approvals, etc. Please feel free to call with any questions. Thank you. Anthony P. Bilek Me Inc. 2320 South 156th Circle Omaha, NE. 68130 PH: 402-333-9660 FX: 402-333-9663 EM: tony@mc2h2o.com From: TrojanUV Western US Municipal Territory [mailto:westernus@trojanuv.com] Sent: Friday, November 28, 2014 1:23 PM To: Tony Bilek Subject: RFQ - Waterloo, IA Tony, below is a chart for the recommended/optional parts with approved discounts. I Discounted Pricing Customer Part Number Description 2014 List Price 441143-028 Sleeves (90 pcs) $ 457.00 $ 405.60 445045 Wiper Seals (180 pcs) $ 43.00 $ 32.80 441169-028 Lamps (10 pcs) Optional $ 511.00 $ 396.80 1 442427 Hydraulic Cylinders (5 pcs) Optional $ 2,203.00 $ 1,898.35 445024 Wiper Seal Tool (1 pc) Recommended $ 695.00 $ 564.70 441055-007 Lamp Plug Assy (10 pc) Recommended $ 120.00 $ 107.15 / 002181-230 Oring (9 pkg/10) Recommended $ 8.25 $ 8.25 002181-216 Oring (18 pkg/10) Recommended $ 7.50 $ 7.50 002190-210 Oring (90 pcs) -Recommended $ 0.75 $ 0.75 I have included o-rings for the 90 lamps on the bank that was damaged per our technician's recommendation. The following shows where they are located on the lamp base. P/N 002181-216 0-RING, 1.11ID X .14NBR TEFLON BLUE (2 per lamp assembly) P/N 002181-230 0-RING, 2.481D X .14NBR TEFLON BLUE (1 per lamp assembly) P/N 002190-210 0-RING,3/4 X 1/8 VITON BLACK (1 per lamp assembly) New Lamp Base External Features New Base AssenbIV Face 0-ring Prevent water intrusion icorrosi Secondary 0- ring • Provide extra sealing ileaking Ceramic Disc •Protect plastic material off -gassing Fixture Index •Production assembly Mold coring •Reduce cost, improve moldabiity 2 Budget Amendment Descriptions for 12/22/2014 Finance Committee Meeting Agenda: 1. Approve project budget amendments for the purchase of a snow compactor/roller project in the amount of $1,825 funded with a donation from the Cedar Trails Partnership submitted by the Leisure Services Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST 010-11-1100-1346 i Ld(/ Una DATE /1: /'71 Original - Clerk/Finance Cop - De•artment NAME(S) AND POSITION(S): Lt. Lisa Campbell DATE: December 15th, 2014 NAME OF CLASS / MEETING: Supervisor Survival DESTINATION: St. Paul, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 20d', 2015 Return Date: January 22"d , 2015 DATE(S) OF MEETING: Jan. 21 st - 22nd' 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Lisa Campbell to Supervisor Survival, which is one section of eight classes in Supervision and Management Training, being held in St. Paul, Minnesota, and is being put on by BCA Criminal Justice Training on January 21- 22nd, 2015. This two day class will instruct supervisors on how to identify behaviors that impact employee performance, understand the basics of motivation, analyze techniques and activities that will improve productivity, develop a fair and effective personnel evaluation system, identify strategies for intervention, follow corrective discipline procedures, understand case law and legal issues and identify factors that bind employers to "just casue" standards. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING $93.00 MEALS $240.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 683.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 683.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO OA- I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR (z- t 1. 2 t /2,V DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2.1/ 5-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST /S3 DATE 7i1-/7-! Ori • inal - Clerk/Finance Co • - be • • rtment STAFF ONLY ,ZG 6 ;' 75' 6. /3cf6: 3 ``J /3 NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: December 16, 2014 NAME OF CLASS / MEETING: SLSI Workshop DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: January 16, 2015 RETURN DATE: January 16, 2015 DATE(S) OF MEETING: January 16, 2015 PURPOSE OF TRAVEL/TRAINING: Society of Land Surveyors of Iowa Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 130.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 130.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 130.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME HEAD December 16, 2014 I APPROVE THIS TRAVEL REQUEST 721/4 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 2015 SLSI January Workshop - Registration by Check Submission Date Registrant's Name Registrant's Company Registrant's E-mail: Registrant's Phone Mailing Address 2014-12-16 16:06:57 Wayne Castle City of Waterloo wayne.castle@waterloo-ia.org (319) 2914312 Street Address: 715 Mulberry Street City: Waterloo State: Iowa Zip Code: 50703 SLSI MEMBER Rates Registering by January 12 @ $130 Sent over12/16/14 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED • jO / „i / H (t 3 ` of FYI 5BUDGETED ieley} EXPENDED YTD THIS REQUEST 1C t LEFT AFTER THIS REQUEST `a ! G' 6r 3- / / r 7 of NAME(S) AND POSITION(S): Garrett Gingrich DATE: December 15, 2016 NAME OF CLASS / MEETING: 48 Hour EMS Refresher DESTINATION: Marion, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 27, 28, March 1 RETURN DATE: February 27,28, March 1 DATE(S) OF MEETING: February 27,28, March 1 PURPOSE OF TRAVEL: Attend 48 hour refresher course. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 275.00 REGISTRATION 25.00 MILEAGE/FUEL TOTAL FOR ALL: $ $300.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010-12- - 81346 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE CNDSARY BENEFICIAL THE CI OF WATE LOA DEPARTMENT HEAD DATE I APPROVE THIS TRAVEL REQUEST MAYOR /ZA/V DATE courses sign in FAQ teaching search Kirkwood CONTINUING EDUCATfON Last 48-hour EMS Paramedic I 48-hour EMS Paramedic ( 48-hour EMS Paramedic Viewed Refresher Refresher Refresher 48-hour EMS Paramedic Refresher 6'0 Buy Nr!Cart eGift (0) Card search for a class... 48-hour EMS Paramedic Refresher Like j 0 j' Tweet 0; Add To Cart I Send to Friend This 48-hour program is sponsored by University of Iowa EMSLRC and Kirkwood Community College and follows the latest national registry refresher curriculum. It meets renewal standards for the National Registry of Emergency Medical Technicians and is approved for 48 CEHs for paramedics. Content includes lecture, hands-on skills and online leaming. Ten hours of this refresher is completed online. Internet access is required. Lunch is provided on -site all three days. Please read: Price through February 1st is $275. February 2nd the price will increase to $299. Class ID: 64947 CEU's: 4.8 Tuition: $299.00 Schedule Information: Dates Class Days Times Location Instructors) 2/27/2015-3/1/2015 Weekly -Sun, Fri, Sat 8:00 AM - 8:00 PM Marion, Kirkwood Training & Outreach Services Center May Room: 100 TBA TBA Registration Closes On: February 27, 2015 12:00 AM Back to Class Listing nacre You may also be interested in these classes EMT Practical By Brian Rechkemmer EMT Test Prep (online) By TBA TBA Paramedic Test Prep (online) By TBA TBA CODE 1 Conference - Both Days By TBA TBA Advanced EMT Test Prep (online) By TBA TBA [Go ,! [ Advanced i Shopping Cart 0 Items in Cart Recommended Classes EMT Practical 48-hour EMS Paramedic Refresher CODE 1 Conference - Both Days More recommendations Home I Courses I Sion in I FFM I Contact Us I Search for a Class 7725 Kirkwood Blvd. SW I Cedar Rapids, Iowa 52404 1319-398-1022 or 1-800- 332-8833 I email Us PROJECT BUDGET WORKSHEET -ALL PROJECTS 4,oP{ ° 'z--s2-i1 PAGE ONE Project Name Cedar Trails Partnership Snow Roller City Contract No. Project Manager Project Budget Total JB Bolger $ 1,825.50 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes X No Name Yes I 1 No Source of Funding Cedar Trails Partnership To be assigned by the Finance Dept. Project No. Subproject No. 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 0.00% 0.00% 0.00% 100.00% Done None Q ❑ Yes No ❑ ❑ ❑ ❑ ❑ ❑ ❑ El ❑ Q ❑ Q ❑ ❑X 6. Include a brief description of the project in the space below: (REQUIRED) The Cedar Trails Partnership has awarded a grant to cover 100% of the cost of a snow compactor/roller to be used while grooming cross country ski trails on the City golf courses. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget -Snow Roller.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Cedar Trails Partnership Snow Roller Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 3 City Clerk Use Only Finance Committee Approval Date i r�' 3., - I Lt To be assigned by the Finance Dept. Project No. ter. Subproject No. (Each column should only include amounts by fund) Fund: O(//D Fund: Fund: Fund: 1,825.50 Total 1,825.50 TOTALS $ 1,825.50 $ $ $ $ 1,825.50 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1555 Snow Roller (lb not \ Equip (Signature Dept. He 1,825.50 1,825.50 TOTALS $ 1,825.50 $ $ $ $ 1,825.50 At /.2- /6 iY Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget -Snow Roller.xls\Page 2 (Donat or NON-constr) (Mar 2010) City of Waterloo Finance Committee Open Invoice Report For December 22 2014 Approval Finance Committee Accounts Payable Open Invoice Report Total As of Friday, December 19, 2014 EFT Transactions: Add: Wellmark EFT Friday Total 769,434.30 665, 798.08 103,636.22 207,831.39 Subtotal - as of Monday, December 22, 2014 977,265.69 Workers Compensation Issued by TPA Housing Authority Housing Assistance EFT's Housing Authority Housing Assistance EFT's Payroll 1,136.76 1,890.03 332,823.40 Bill Payment Total - Monday, December 22, 2014 1,313,115.88 Payment to Council members or related entities: