HomeMy WebLinkAbout12/08/20141.
2.
FINANCE COMMITTEE
December 8, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Approval of Agenda, as proposed.
Approval of Minutes of December 1, 2014.
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Jeff Siebel, Property Safety
Inspector
ICC Legal &
Management Exam
Coralville, IA
12/29/14
$116.00
Pre Authorizations to Expend over $1,000.00
Dept
AmountEst.
Expenditure
Airport
$3,180.00 +
$293.40 S/H
Deicing product required to deice runways during
inclement weather to provide safe operating conditions
on runways, taxiways, and ramps.
Airport
$1,800.00
Sand for use on the runways, taxiways, and ramps to
improve braking action.
Airport
$2,400.00
Urea for parking lots, sidewalks, and public roads to
melt ice.
Engineering
$34,484.00 +
$200.00 S/H
A Trimble S6 robotic total station (GPS Surveying
equipment).
Engineering
$150.00
Rain barrel for home -owners workshop.
Management
Information Systems
$10,276.00
4 Windows Server Standard 2012 R2 licenses & 360
Windows Server 2012 user CAL licenses.
Police
$6,374.00
Renewal hardware warranty of IBM ServicePac onsite
maintenance.
Public Works
$27,197.32
Mezzanine Caging materials & installation.
Safety Committee
$3,000.00 NTE
2 — AED Unites (Public Market, Expo Plaza, and
Amphitheatre area and replacement Pedi Pads.
Safety Committee
$1,000.00 NTE
Safety Fair prizes.
Sewer
$3,821.00 +
Replacement parts for Hayward Gordon pump,
$100.00 S/H
Digester Sludge Recirculation pump #1.
Traffic Operations
$4,404.80
Directional bore along Park Ave. and Jefferson Street.
Traffic Operations
$2,817.00
Sheeting & film.
BUDGET LINE ITEMS TO BE AMENDED
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
1.
2.
3.
FINANCE COMMITTEE
December 1, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as amended, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of November 24, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Bob Ball, Chief Bldg.
Inspector; Brian Baker,
2015 IRC Code Seminar
Des Moines,
IA
01/08/14
$375.00
Chief HVAC Inspector;
Dan Youngblood,
Combination Inspector
Kent Shankle, Director &
Haitian Art Society
Paris, France
01/30/15-
$4,870.00
Chawne Paige, Curator
Conference
02/08/15
Mohammad Elahi, Traffic
Brown Traffic 2014
Davenport, IA
12/02/14-
$330.00
Engineer
Davenport User's Group
12/04/14
Ayes: Three. Item #2. Ayes: Two. Nays: One (Schmitt). Motion carried.
Ms. Cole explained that the travel cost for Culture and Arts will be paid for by the grant funds.
Kent Shankle, Culture and Arts Director, explained that this is an organization the City has been
active in for nine years and there is an annual conference. As the president of the organization it
is important for the staff to attend. The conference is being held in France due to a large
collection being in Paris.
Mr. Schmitt expressed concern with the travel to France even though not covered by the budget,
the travel to France sends the wrong message to the public.
4. Moved by Schmitt, seconded by Jones that the request to amend Travel Meeting Procedure
Summary to allow the Finance Committee to approve Travel Requests concurrently at both
5.
Finance Committee
December 1, 2014
Page 2
Finance meeting and Council agenda meeting, be approved. Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$4,230.00
Remove failing brick & shelf angle, flashing, drop
edge weeps & brick for E. 5th Street Parking Ramp.
City Clerk
$2,160.00 + $80.00
S/H
6 — Waterloo City Directories & 2 — Cedar Falls City
Directories.
Leisure Services
$5,000.00 NTE
Equipment parts from R & R Products to replace
wom out or broken parts on golf course turf
equipment during winter maintenance.
Leisure Services
$5,000.00 NTE
Equipment parts from Van Wall Equipment to
replace worn out or broken parts on golf course turf
equipment during winter maintenance.
Police
$3,098.99
Renewal of Cellebrite software licensing.
Police
$1,500.00
Police suicide & Awareness Training.
Sanitation
$2,150.00
2015 Yard Waste & Recycle Calendar printing.
Street
$3,800.00 +
$400.00 S/H
36 Jersey Barricades.
Street
$5,890.00
Motor Grader tires.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that request for approval of increase of petty cash for the
Clerk's Office the back office cash drawer by $100, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated December 1, 2014, in the amount of $3,384,386.56 be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
Mr. Jones abstained from the bills payment to himself in the amount of $565.00.
With no further business before the committee, it was moved by Schmitt, seconded by Cole that
the meeting be adjourned at 5:18 p.m. Ayes: Three. Motion carried.
Suzy Schares, CMC
City Clerk/Human Resource Director
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY24"16- BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Orioinal- Clerk/Finance
STAFF ONLY
/G ;3YG-,
` /0:
/)-/- obi,
Copy- Department
NAME(S) AND POSITION(S):
Jeff Siebel, Property Safety Inspector
DATE:
11/26/14
NAME OF CLASS / MEETING:
ICC Legal and Management Exam
DESTINATION
DEPARTURE POINT Coralville, Iowa
IF NOT WATERLOO
DEPARTURE DATE:
12/29/14
RETURN DATE:
12/29/14
DATE(S) OF MEETING:
12/29/14
PURPOSE OF TRAVEL/TRAINING
Exam
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
X CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
116.00
(exam) REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 116.00
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 010-22-5100-1346
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 116.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OFYWATERL
DEPARTMENT HEAD
DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
I APPROVE THIS TRAVEL REQUEST
/‘(0/-
MAYOR
DATE
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,400.00 plus est. shipping costs of $ to pay for or puchase
urea for parking lots, sidewalks, and public roads to melt ice.
This purchase or expenditure is being made because:
urea is used to coat parking lots, sidewalks, and roads to control ice.
❑ Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Urea in 50 Ib. bags only available from Dunkerton Coop.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010 29 7700 1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 110,473.00'�
and the u ent available balance is $ 74,49g.3b
R
(Signature Dept.
tted, 1Z/Z�
l ire' /t (4')/L.i?UU4
esignee) Date (Sigrtature Finance Dept. Review) Date
users\shared goodies\forms\Dunkerton Coop_Urea 2014-15.xls(Oct 2004)
City Clerk Use Only
Finance Committee
Approval Date jr l o I/ `1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 1,800.00 plus est. shipping costs of $ to pay for or purchase
Sand for use on the runways, taxiways, and ramps to improve braking action.
This purchase or expenditure is being made because:
Sand creates traction on runway surfaces to assist aircraft landing and taking off.
Vendor selected for this purchase: BMC Aggregates
Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
FAA requires a special grade of sand that is only available through BMC.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund Road Use Tax n Sewer ❑ Sanitation
0 Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 29 7700 1371
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the c rent available balance is
(Signature Dept
bmitted, /2/L
LL l�
Designee) Date
(Project Code)
$ 110,473.00
$ 74,499.3fi 7/ o,15is-
. /.�t-u)
( ighature Finance Dept. Review)
0'3-14
Date
K:\shared goodies\forms\Runway Sand 2014-15.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date i//
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 34,484.00 plus est. shipping costs of $ 200.00 to pay for or purchase
a Trimble S6 robotic total station.
This purchase or expenditure is being made because:
Engineering needs to upgrade our GPS/Surveying equipement. The dealer is having a
hudge sale on the survey equipment. The GPS will be purchased in the spring.
Vendor selected for this purchase: Precision Midwest
❑x
Bids or written quotes were taken on this purchase, as follows:
Precision Midwest: $34,484.00
Martin Instrument: 38,161.00
Tiger Supplies: $35,012.95
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax ❑ Sewer ❑ Sanitation
EBonds ❑ Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
413-07-7830-2111
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 52,000.00
$ 38,276.61
A P Vai -r 12 / 3/PI 7' 7 L`u d ( 71 JAr ia1 /2 -3
(Signature Dept. Head or Designee) Date (Sigrture Finance Dept. Review) Date
K:\shared goodies\forms\Timble S6.xlsx (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date j I g'fir-/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 150.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Rainbarrel for home -owners workshop 'Itz /a; ut; 1Z-& (-
This purchase or expenditure is being made because:
Purchasing materials for stormwater outreach program, Black Hawk Conservation
District will pay printing costs and Green Iowa Americorps providing other materials
Vendor selected for this purchase: rainbarrelsandmore.com
pi Bids or written quotes were taken on this purchase, as follows:
ri Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds
I I Federal/other grants ri Other (specify) Stormwater - Eng
This expenditure is to be coded to the following budget line -item:
521-07-7830-1335 Public Information and Outreac
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 2,000.00
and the current available balance is $ 1,695.00 V
Respectfully submitted,
(Signature 'Dept. Head or Designee) bate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization for Rainbarrel.xlsx (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ) /(//L/
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 10,276.00 plus est. shipping costs of $ 0.00 to pay for or purchase
4 Windows Server Standard 2012 R2 licenses and
360 Windows Server 2012 user CAL licenses
This purchase or expenditure is being made because:
Server licenses are needed for new backup server, doc mgmt, etc. All of our newer
servers also require us to license each user who uses the network with a "CAL".
Vendor selected for this purchase: Insight
❑X Bids or written quotes were taken on this purchase, as follows:
Insight: $10,276.00
CDWG: $13,621.72
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax n Sewer n Sanitation
ElBonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
413 01 8225 2106
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 485,000.001"'
and the current available balance is
Respectfully submitted,
1163e- OP) -
(Signature Dept. Head or Designee)
Date
$ 1-3G,"o-1-Go j 2 V
J�:1 rd:L
,�jt/� t J�� yU L-
(Signature Finance Dept. Review) Date
�'if
K:\shared goodies\forms\Server licenses and CALs 12-8-14.xls (Mar 2010)
City of Waterloo
November 25, 2014
State of Iowa COTS
Microsoft Select Plus (USD)
Qty Extended
Product Price
R18-04302
P73-06309
WinSvrCAL 2012 SNGL MVL UsrCAL
WinSvrStd 2012R2 SNGL MVL 2Proc
Total:
22.21 360 $
7,995.60
570.10 4 $ 2,280.40
10,276.00
Q39.3, Lidk5
Solutions & Services Account Centel Av
Shopping Cart
Microsoft Windows Server 2012 - license
•
Iowa Educators Consortium : $30.79
day
Microsoft Windows Server 2012 R2 Standard - license
Iowa Educators Consortium : $634.33 •
day fnUErnd00,....?e 4PM
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City Clerk Use Only
Finance Committee
Approval Date I� /g/ L'
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 6,374.00
plus est. shipping costs of $ 0.00
renewal Hardware warranty of IBM ServicePac onsite Maintenance
to pay for or purchase
This purchase or expenditure is being made because:
this is a renewal of Hardware service agreement for the servers used by departments
computer network
Vendor selected for this purchase: Aces
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Aces is the support and hardware provider of the computer network
for the Police Department
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0
General Fund n Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
pectfully mitted,
(Signature Dept. Hea
(Project Code)
$ 33, 8c. G ''
DesigneVac, ft y -e_t DI" 1_ / 1
e) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
Main: (319) 266-9800 Fax: (800)-610-1793
AtEMPOWERING TECHNOLOGY
aces
Email: rhahn@acesiowa.com Web: https://www.acesiowa.com
We have prepared a quote for you
Waterloo Police Department
Main: (319) 266-9800 Fax: (800)-610-1793
Prepared For
Waterloo Police Department
Wendy Drinovsky
715 Mulberry St.
Waterloo, IA 50703
Drinovskyw@waterloopolice.com
2914500
Renewals
81 EMPOWERING TECHNOLOGY
Email: rhahn@acesiowa.com
Prepared By
Rachelle Hahn
Phone: (319) 266-9800
Email: rhahn@acesiowa.com
IBM ServicePac - 1 Year - 24 x 7 x 4 - On -site -
Maintenance - Physical Service (1726-HC4 - IBM
System Storage DS3400 - Hardware Warranty)
aces
Web: https://www.acesiowa.com
Price Qty Ext. Price
$2,458.00 1
$2,458.00
IBM ServicePac - 1 Year - 24 x 7 x 4 - On -site -
Maintenance - Physical Service - (7233-AC1 - System
X3950 M2 - Hardware Warranty)
$1,958.00
2
$3,916.00
Renewals Subtotal
$6,374.00
Prices subject to change without notice. All delivery, training or consulting services, to be billed at published
rates or rates quoted herein. Hardware
components carry only standard manufacturer warranty unless otherwise stated. ACES specifically disclaims
any and all warranties, express or implied,
including but not limited to any licensed products. ACES shall not be liable for any loss of profits, business
goodwill, data, interruption of business, nor for
incidental or consequential merchantability or fitness of purpose, damages related to this agreement. -
Minimum 15% restocking fee with original
packaging. Authorization to order may be made by returning the signed quote, or, In lieu of a signature,
acceptance of the quote by e-mail will constitute
a legally binding obligation, subject to the terms set forth herein. For hardware and software orders over
$1,000, a 50% down payment for these components must
accompany the order. All other payments are due on receipt of invoice. Finance charges will be assessed on
past -due accounts over 30 days at the rate
of 1.5% monthly. I agree to these terms and conditions and authorize purchase of the items detailed herein.
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing
or other errors.
Tue=day, October 2s, Z213
Page 2 of 3
Main: (319) 266-9800 Fax: (800)-610-1793
aces
EMPOWERING TECHNOLOGY
Email: rhahn@acesiowa.com Web: https://www.acesiowa.com
Signature
Date
FL:e,d,
quc[c = 7F613E Page 3 of 3
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Public Works Department to expend
$ 27,197.32
plus est. shipping costs of $ 0.00
Mezzanine Caging materials and installation
to pay for or purchase
This purchase or expenditure is being made because:
Provide secure storage for 8 departments
Vendor selected for this purchase: Miller Fence & Flag Co
n Bids or written quotes were taken on this purchase, as follows:
Miller Fence - $27,197.32
Iowa Fence Masters - No Bid
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
426-18-7950-2152 / 1961,14 M/07
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 70,561.32
and the current available balance is
Respectful) submitted,
,--/-..,!
$ 62,704.31
E iVL C /„.i( L v,, e L
K:\shared goodies\forms\Public Works - Mezzanine Caging - Dec 2014.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 1 c irk)
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Safety Committee Department to expend
$ NTE 3000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
2 - AED Units (Public Market/ Expo Plaza + Amphitheatre area and replacement Pedi Pads
This purchase or expenditure is being made because:
Required for OSHA compliance
Vendor selected for this purchase: AED Professionals
Bids or written quotes were taken on this purchase, as follows:
AED Professionals - Palatine, IL - $2684.00
Allied 100 - Woodruff, WI - $3478.00
AED Brands - Kennesaw, GA - $3696
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8255-1573
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
2/tice d,Z,C. 6/1/-4/5.1Y,4
K:\shared goodies\forms\Safety Committee - Purchase of AED Units and Pads -Dec 2014.xls (Mar 2010)
(Project Code)
$ 10,000.00 r-
and the current available balance is
Respectfully submitted,
is-r
K:\shared goodies\forms\Safety Committee - FY 2015 Safety Fair - Dec 2014.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date / f �� �L
Safety ran
The Finance Committee of the City Council
purchase or expenditure submitted by the
$ NTE 1000. plus est. shipping costs of
Safety Fair.
is hereby requested to authorize the following
Safety Committee Department to expend
$ 0.00 to pay for or purchase
This purchase or expenditure is being made because:
Safety Fair Eenses
Vendor selected for this purchase: Various
I I Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Various items, various vendors
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund ❑ Road Use Tax
❑I ❑ Sewer ❑ Sanitation
Bonds 1 Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8255-81r?S 13, y—
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
$ 10,000.00'/
(Project Code)
$—(fit,�,
C
Expenditure Authorization Waterloo
The Finance Committee of the City Council is here by requested of Form
purchase or expenditure submitted bythe authorize the following
$ 3,hase Sewer
plus ext. shipping cost of $ 100.00 Department to expend
Re lacement arts for Ha and Gordon urn Di to pay for or purchase
� ester Slud � e Recirculation um #1
This purchase or expenditure is being made because:
P mr warn • dne-, to 'er-, ilt.
Vendor selected for this purchase:
Electric Pump
❑Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Electric Pump is rep. for these pump parts. Total cost including freight $3,921.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: ❑Road Use Tax:
❑X Sewer: ❑Sanitation:
❑Federal/other grants:
❑Other(specif y):
This expenditure is to be coded to the following budget Tine -item:
(Fund Department Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
❑Bonds:
City Clerk Use Only
/Finance Committee
;Approval Date L
(Signature Dept. Head Or Designee)
3 24
Date Finance ture �:_
Dept. Review) Date
(Project Code)
$ 250 000.00
$aza2a62✓
41E-"")/P1
ELECTRIC PUMP
QUOTED TO:
CITY OF WATERLOO
7I5 MULBERRY STREET'
WATERLOO IA 50703
CONFIRM TO:
LARRY SMITH
CUSTOMER P.O,
R.ICIIARD saw VIA
UPS
ITEM NUMBER UNIT ORDERED
*4016607801 EACH
1.00 0.00
*50623270 HAYWARD GORDON SHAFT 0.00 1,831.00
EACH 1.00 1,831A0
HAYWARD GORDON 0-00 I 0.00
*2046704501 EACH RING VOLUTE 6.00 6.00
1.00 0.00
*50623120 HAYWARD GORDON SHAFT SLEEVE 0 00 1,958.00
EACH 1.00 1,958.00
0.00 0.00
HAYWARD GORDON ORING SHAFT 1.00
SLEEVE *50523006 1.00
EACH 1.00
0.00
HAYWARD 0.00
GORDON SLINGER 25.00 25.00
DELIVERY IS APPROX. 3 - 4 WEEKS AFTER RECEIPT OF ORDER.
FREIGHT IS NOT INCLUDED IN ABOVE PRICES.
mlong@elechicpump.com
THANK YOU, MARQUITA LONG
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SALESPLIt.ON: JOHN MILLER
CUSTOMER NO: 2914323
QUOTED BY: MJL
MARQUIT'A
JOH LOCATION:
CITY OF WATERLOO
71.5 MULBERRY STREET
WATERLOO, IA 50703
*** QUOTE ORDER - DO NOT PAY ***
TERMS
Net 30 Days
SIIIPPRD BACK ORDER
RICHARD, PLEASE FIND BELOW OUR OFFER ON THE PARTS FOR PRICE AMOUNT
A HAYWARD GORDON PUMP WITH SERIAL NUMBER 285835.
A 1.5% LATE CHARGE WILL BE ADDED TO
ACCOUNTS 30 DAYS AND OLDER.
ABOVE PRICING EFFECTIVE FOR 30 DAYS
Net Order
Less Discount:
Freight:
Sales Tax:
Order Total:
3,821.00
0.00
0.00
0.00
3,821.00
s.ui"0",, er ac. o c
3 9a; .1
City of Waterloo ✓�� Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereb re
purchase or expenditure submitted b y quested to authorize the following
$ 4 404 80 y the Traffic Operations
Pius est. shippingDepartment to expend
Directional bore along costs of $
Park Ave. and Jefferson St. to pay for or purchase
This purchase or expenditure is being made because:
Repair underround for street lihts alon.
Park Ave.
and alon Jefferson St. between Park Ave. and W. 4th Steen Commercial and Bluff St.
Vendor selected for this purchase: Hoffman & Hoffman
0 Bids or written quotes were taken on this purchase, as follows:
Hoffman & Hoffman Trenchin., Inc Cedar Falls, IA
$4,404.80
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
❑Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑X Road Use Tax ❑
❑ Sewer ❑ Sanitation
❑
Bonds Federal/other grants
❑ Other (specify)
This expenditure is to be coded to the following budget Tine -item:
414-17-7105-2129
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res.ectfully submitted,
(Signature Dept.
6"1
ad or Designee)
(Project Code)
$ 20,000.00d/
$ 17,832.95
e i,'-3-/y
(Signature Finance Dept. Review) Date
K:\shared goodies \forms\2014-December-Expenditure Pre -Authorization -Hoffman -boring Park Ave. & Jefferson streets.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,817.00 plus est. shipping costs of $ to pay for or purchase
Sheeting and film
City Clerk Use Only
Finance Committee
Approval Date ) /f// ( f
This purchase or expenditure is being made because:
Designing and fabricating signs.
Vendor selected for this purchase: 3M
QX Bids or written quotes were taken on this purchase, as follows:
3M St. Paul, MN
Traffic Control & Protection West Chicago, IL
$2, 817.00
$3,035.00
ri Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
0 General Fund n Road Use Tax n Sewer 0 Sanitation
Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
414-17-7120-249-- ;t-vd u i
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 10,000.00 ✓
and the current available balance is $ 7,174.09,i
Respectfully submitted, f nature Dept. ea or Designee) ate (Signature Finance Dept. Review) Date
K:\shared goodies \forms\2014-December-Expenditure Pre-Authorization-3M - sheeting & film $2,817.00.xls (Mar 2010)