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Home My WebLink About11/17/20141. 2. 3. FINANCE COMMITTEE November 17, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of November 10, 2014. NEW BUSINESS Travel Requests Name & Tide of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Moore Tactical Medicine for Johnston, IA 12/9/14- $355.00 Patrol 12/11/14 Nancy Gulick, Community NCDA 2015 Winter Washington, 01/20/15- $2,390.00 Development Coordinator Legislative & Policy D.C. 01/23/15 Meeting Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est S/tI Expenditure Building Maintenance $2,813.13 Installation of gas furnace at UNI-Cue (Emergency repair). Building Maintenance $24,400.00 100 LED Lights — Park Avenue Ramp. Fire Rescue $2,876.85 Automatic External Defibrillator. Human Rights $2,500.00 Honorarium for International Human Rights Day. Human Rights $1,554.00 Advertising (amended from 8/11/14 agenda). Human Rights $1,620.00 Radio Advertising. Police $6,424.00 To install carpet on walls & floors of 4 interview rooms. BUDGET LINE ITEMS TO BE AMENDED 4. Approve request to seek bids for One (1) 2015 Forklift for the Public Works Division -Submitted by Mark Rice, Public Works Director. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE November 10, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Schmitt, Welper, Morrissey. Absent: Jones, Cole. Moved by Welper, seconded by Morrissey that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Morrissey that the Minutes of November 3, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Welper, seconded by Morrissey that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Tina Schellhom, Electrical Foreman, Roger Wooden, Kelby Haines, & Nate Alderman — Electricians; Matt Vlasak, Signal Technicial Foreman, & Craig Hintzman — Signal Tech II 2014 National Electric Code Update Class Waterloo, IA 12/10/14 $675.00 Mike Schipper Haz Mat Technician Recertification Marshalltown, IA 11/13/14- 11/14/14 $152.25 Ayes: Three. Motion carried. Moved by Morrissey, seconded by Welper that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount 14+ Est. Expenditure Building Maintenance $2,625.00 Window cleaning: 2 skywalks-parking garage to Ramada; Ramada to 5 Bros; 5 Bros Exhibit Hall; Parking garage 4th & Cedar; 3 stairwells. Central Garage $3,419.58 Upgrade control board in card reader system. Fire Rescue $1,400.00 Five (5) MMPI Evaluations for new recruits. Leisure Services $5,326.76 Replacement of clutch & other repairs to Forestry chipper #311. Finance Committee November 10, 2014 Page 2 . Leisure Services $1,550.00 + One 6 '/2 foot snow roller with compactor. $275.50 S/H Leisure Services $2,700.00 NTE Marketing commercials for the Cedar Valley SportsPlex on Mediacom throughout the college football bowl season. Leisure Services $3,001.65 Fifteen (15) Emergency lighting battery backup kits for Young Arena Management $2,383.92 OfficeProPlus TrueUp licenses. Information Systems Sanitation $25,000.00 Replacement garbage carts. Sewer $5,365.14 Replacement parts for Hayward Gordon pump digester sludge recirculation pump. Traffic Operations $2,137.50 Light fixture, dual post top arm & hardware. Ayes: Three. Motion carried. Mr. Schmitt explained that the Sportsplex marketing is coming from Hotel/Motel Grant funds. He questioned how many carts are still behind and if individuals could come exchange their carts. Mark Rice, Public Works Director, explained that the department is currently 176 carts behind and individuals should not bring the carts in as there is no one available to exchange them. Moved by Schmitt, seconded by Welper that project budget amendments for the mall security project in the amount of $4,500 and for the Isle Hotel Casino Waterloo security project in the amount of $4,000, be approved. Ayes: Three. Moved by Schmitt, seconded by Welper that Bills Payment, as contained in Accounts Payable Invoice Report, dated November 10, 2014, in the amount of $3,202,230.21, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Morrissey, seconded by Welper that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �7 Approval Date ! //r !//174 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,813.13 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Installation of gas furnace at UNI-Cue (emergency repair) Vendor selected for this purchase: Bergen Plumbing, Heating and Cooling Inc. Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Bergen was low bid and had previously repaired air handlers due to lightning strike This was an emergency repair. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax Sewer E Sanitation ElBonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date 7 (Signatu e Finance Dept. Review) (Project Code) $ 70()Liu $ .3. 9Ul 3 //-8 /41 Date K:\shared goodies\forms\Pre-Auth - Uni-Cue Furnace.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 24,400.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee �7 1 Approval Date II If / //( 7 This purchase or expenditure is being made because: 100 LED Lights - Park Avenue Ramp Vendor selected for this purchase: Van Meter QX Bids or written quotes were taken on this purchase, as follows: Van Meter - 100 lights @ 244.211 ea Crescent Electric - 100 lights @ 250.00 ea Electrical Engineering - 100 lights @ 252.27 ea 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund D Road Use Tax 0 Sewer ❑ Sanitation ❑X Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RespIly subrprxfed, (Project Code) $ t t' c� / (Zct. $ /t' 3 . ? �rl %419 i;S: . )2 tir t--ckjtc (Signature Dept. Head or Designee) Date (Signa ure Finance Dept. Review) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) Date ergen Plumbing Heati g Cooling INC. S�S Cnnnnercia l Street, Waterloo, us, Name Address Email Address Phone Phone: 3 t 9-.234. t-lt! TRAM it's Hard Zb Stop ATune! OPTION # I: - 4.I Fax: 319-233-8426 info@litirgenphc.com Proposal Date f% <<-3 f ! 7 1. *Quote valid for 14 days �.:_._. .JCnIC Trane Equipment: Air d loner / Heat Pump Clas Furnace'/Air Handler Comfort Coil TOTAL INVESTMENT Monthly Payment: $ Model: for Size: C Efficiency: SEER AFUE C? , r months f' 77 Warranty: J Yrs. Compressor Yrs. Coil Yrs. Heat Exchanger / . Yrs. Parts Yrs. Labor OPTION #2: Trane Equipment: Air Conditioner / Heat Pump Gas Furnace / Air Handler Comfort Coil TOTAL INVESTMENT Monthly Payment: $ Model: Size: Efficiency: SEER AFUE for months Warranty: Yrs. Compressor Yrs. Coil Yrs. Heat Exchanger Yrs. Parts Yrs. Labor SYSTEM ENHANCEMENTS: CleanEffectsTM: ComfortLinkTM II Control: Whole -House Humidifier: + Programmable Thermostat: + NexiaTM Home Intelligence: + Extended Warranty: INCLUDED IN INSTALLATION: Ptng: Flue Pipe - All New /*econnect` % ❑t�Refrigerant Lines - ew / Reconnect r .1Condensate Drain PiTrii y / Safety Pan Condensate Pump -.-- AGas Pipe 0 Propane Kit 0 Liquid Line Drier Controls and Electrical: LI Thermostat: Electrical Service II.- t, .. G-Disconnect (1nsiTe/ Outside / Both Air Distribution and .nctwprk: eiKL,Supply Plenum o ransition ❑ Return Plenum(s) ❑ Easy Access Filter Caselir_.0 ❑ Filter Grille(s) 0 Supply Duct(s) to ❑ Retum Duct(s) to 0 Complete Duct System: supply and return outlets ,$ .Duct Material - tl e eettal / Flexible 0 Duct Installation ❑ Combustion Air Miscellaneous: lIl required permits „II..All work done in accordance with existing codes �CItemoval of existing equipment ,.Clean up of job site JtSLPad for outside unit ❑ Pump -up legs for outside unit Gl=All necessary labor ,JEI-1 PA mandated refrigerant recovery 0 Applicable sales tax :Fully licensed, insured, and bonded Special Instructions: Approval: Approval: 1.111.111W) 6.A:.il (Company} Acceptance. of Proposal: The prises and specification contained herein are satisfactory and accepteet Setter is authorizedto complete this contract as specified and payment in full will be made upon completion. Work stoppages caused by the customer or other contractors will result in partial payment due... amount to be determined by seller. Lien rights may be exercised if payment in full is not made by customer upon completion. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 2,876.85 plus est. shipping costs of $ n/a to pay for or purchase Automatic External Defibrillator. Approval Date City Clerk Use Only Finance Committee 1(1II7//4f- This purchase or expenditure is being made because: Replacing worn and outdated automatic external defibrillator. Vendor selected for this purchase: Zoll Medical Corporation n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase bec u e: Single Source/ & CV h 'r s a' CI -SC ccrJr.i Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation QX Bonds I I Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1410-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 265,000.00 '' $ 36,.196.75 ✓ (Signature Dep)/Heas or Designee) ate (Signs ure Finance Dept. Review) Date Sent over 110714. ZOLL® TO: Waterloo Fire Rescue 425 East Third Street Waterloo, IA 50703 Attn: Barbara McBride Medical Supervisor email: Barb.McBride(rDwaterloo-ia.org Tel: 319.291.4460 ZOLL Medical Corporation Worldwide HeadQuarters 269 Mill Rd Chelmsford, Massachusetts 01824-4105 (978) 421-9655 Main (800) 348-9011 (978) 421-0015 Customer Support FEDERAL ID#: 04-2711626 QUOTATION 177058 V:1 DATE: November 04, 2014 TERMS: Net 30 Days FOB: FREIGHT Shipping Point Free Freight ITEM MODEL NUMBER DESCRIPTION QTY. UNIT PRICE DISC PRICE TOTAL PRICE 1 9 01 1 0 2 0 0 4 9 9 9 91 01 0 AED Pro Semi-Auto/Manual. Includes: Backlit LCD screen, soft carry case, rugged over -molded outer housing, multi -patient internal memory, IrDA port, operator guide, five year factory warranty, limited lifetime outer housing warranty. 1 $3,795.00 $2,580.60 $2,580.60 2 8000-0838 AED Pro ECG CableAAMI 1 $160.00 $120.00 $120.00 3 8 9 0 0- 0402 CPR statpadz HVP Multi -Function CPR Electrodes - 1 pair 1 $75.00 $56.25 $56.25 * 4 8000-0860-01 AED Pro non -rechargeable lithium battery pack 1 $160.00 $120.00 $120.00 * *Reflects National Purchasing Partners (NPP) Contract Pricing. This quote is made subject to ZOLL's standard commercial terms and conditions (ZOLL T's + C's) which accompany this quote. Any purchase order (P.O.) issued In response to this quotation will be deemed to TOTAL a2,$7$.$5 incorporate ZOLL T's + C's. Any modification of the ZOLL T's + C's must be set forth or referenced in the customer's P.O. No commercial teens or conditions shall apply to the sale of goods or services governed by this quote and the customer's P.0 unless set forth in or referenced by either document. 1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER. 2. PRICES QUOTED ARE VALID FOR 60 DAYS. 3. APPLICABLE TAX WILL BE ADDED AT THE TIME OF INVOICING. 4. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTABLE BY ZOLL. 5. FAX PURCHASE ORDER AND QUOTATION TO ZOLL CUSTOMER SUPPORT AT 978-421-0015 OR EMAIL TO ESALESZOLL.COM. 6. ALL DISCOUNTS OFF LIST PRICE ARE CONTINGENT UPON PAYMENT WITHIN AGREED UPON TERMS. 7. PLACE YOUR ACCESSORY ORDERS ONLINE BY VISITING www.zollwebstore.com. Randy Curran EMS Territory Manager 800-242-9150, x9227 Page 1 Council Work Session October 27, 2014 4:10 p.m. Harold E. Getty Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1.. FOG (Fat, Oil and Grease) Program - Submitted by Larry Smith, Waste Management Services Superintendent ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee I Approval Date i (/ I17/i� The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 2,500.00 plus est. shipping costs of $ N/A to pay for or purchase honorarium for International Human Rights Day. This purchase or expenditure is being made because: of International Human Rights Day. Vendor selected for this purchase: Dr. Kenneth Adderley 0 Bids or written quotes were taken on this purchase, as follows: I Bids or quotes were not taken on this purchase because: Dr. Adderly is who we wanted to use for this event. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax El Sewer 0 Sanitation Bonds ❑X Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 27FHAP-FY13PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 15,000.00 $ 6,805.00 r/ f1—Io-2-oIL( 22 / L& C.i 'ccn, /i ie -2.0/q' ignature Dept. Hea or D signee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expendit e P e-Authorization Adderley.xls (Mar 2010) Dr. Kenneth Adderley 1320 Prospect Avenue Waterloo , IA 50703 Invoice No. 121014 Customer Name Waterloo Commission on Human Rights Address 620 Mulberry Street City Waterloo State IA 50703 Phone (319) 291-4441 INVOICE - Date Order No. Rep FOB 11/10/2014 Qty Description 1 I Speaker for International Human Rights Day Payment Details O Cash O Check Name Unit Price $2,500.00 SubTotal Shipping & Handling Taxes State Please remit upon receipt. Thank you. TOTAL $2,500.00 $2,500.00 $0.00 $0.00 TOTAL $2,500.00 Office Use Only XVII-6 Amended City Clerk Use Only Finance Committee Approval Date 1 i f i 711 f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,554.00 plus est. shipping costs of $ N/A to pay for or purchase advertising This purchase or expenditure is being made because: we would like to place a full page ad in Inclusion magazine. Vendor selected for this purchase: Inclusion magazine Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Inclusion magazine covers the Cedar Valley and surrounding areas. Prior Committee Actions (Dates): i' „Au ¢L5 - Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds ❑X Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FY13PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 37,500.00 V C(_(o. 14 //)CLLI1( � C .Ir. // /ti /`` Signature Dept. -ad or iesignee) Date (Signature Finance Dept. Revieuli) Date K:\shared goodies\forms\Expe ditur' re -Authorization Inclusion Amended.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,515.00 plus est. shipping costs of $ N/A to pay for or purchase advertising City Clerk Use Only Finance Committee ` Approval Date 1 I 1 I This purchase or expenditure is being made because: we would like to place a full page ad in Inclusion magazine. Vendor selected for this purchase: Inclusion magazine O Bids or written quotes were taken on this purchase, as follows: • Bids or quotes were not taken on this purchase because: Inclusion magazine covers the Cedar Valley and surrounding areas. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund 0 Road Use Tax 0 Sewer Sanitation O Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FY13PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 37,500.00 and the cur t available balance is $ 37-30M �" f pe •sjn' sub ' tt: d, 73,) ,. GtY14..bG 1, 6 • iL ature Dept. Head De •nee) Date (ignature Finance Dept. Review) Date K:'shared goodieslforms\Expenditure Fire uthorization Inclusion.xls (Mar 2010) www.wuruourler.com ACCOUNT NUMBER PAGE NO. _ 178-60002360 1 of 1 OUR' ER BILLING PERIOD 1 TERMS OF PAYMENT COMMUNICATIONS 09/01/2014 -- 09/28/2014 Net30 ADVERTISER NAME ADVERTISER NUMBER CEDAR VALLEY BUSINESS MONTHLY / INSIDER i PULSE i WHEELS FOR YOU ADVERTISING INVOICE AND STATEMENT WATERLOO HUMAN RIGHTS COMMISSION 178-60002360 Date Order Number Newspaper Reference Description Other Comments Sau Size Billed Units Times Run Net Amount 08/31/2014 09/24/2014 09/26/2014 17139 Online Inclusion Balance Brought Forward Search Boost Inclusion 6.550x 0.00 39.00 1 1,515.00 Lee EnterOrises Please use to a secure' no longer the coupon below fax at 319-291-4014. accepts credit card payments to send credit card sent via e-mail. Emails containing credit payment to our lockbox in the envelope provided. card numbers You Will may also be blocked. send the coupon CURR NET AMT DUE 30 DAYS 60 DAYS 90 DAYS OVER 120 DAYS TOTAL AMOUNT DUE 1,554.00 0.00 0.00 0.00 0.00 1,554.00 Please send only the payment slip with payments. Allow 5 bus'ness days for payment to be applied to account. We reserve the right to apply finance charges to past due balances. Questions? Please call our Finance Dept at 319-291-1400, or contact your sales rep. Courier Communications PO Box 540 Waterloo IA 50704-0540 Return this portion with your payment Acct #: Check # 7 VISA I Credit Card 11 Exp. Date: Name on credit card j 1 Signature Please make checks payable to: The Courier 1 000541 ai WATERLOO HUMAN RIGHTS COMMISSION 620 MULBERRY ST. WATERLOO IA 50703 Courier Communications PO Box 540 Waterloo IA 50704-0540 Account # 178-60002360 Billing Date 09/28/2014 Amount Due 1,554.00 Amount Enclosed $ COURIER COMMUNICATIONS c/o LEE NEWSPAPERS PO BOX 742548 CINCINNATI OH 45274-2548 1.In111111111111n.f 1'rll rr',I1I.I.1I,I I11I.1I.1I InI.Iu.I I 178600023604001554000015540000D0000000000000000000000928142013 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,620.00 plus est. shipping costs of $ N/A to pay for or purchase Radio Advertising City Clerk Use Only Finance Committee �� Approval Date (1 This purchase or expenditure is being made because: as part of our advertising campaign to affirmatively further fair housing Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: we feel that KBBG is a good arena to help us affirmatively further fair housing. Fec'G.u'rh1 viritC69 1104 —�cc Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds a Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 2,1 FNAP - F\J 13PAIZT (Fund - Department - Activity - Account Number) (Project C de) in which the budgeted amount is $ 37,500.00 V and the . nt available balance is Ily su nature Dept. Head ed, gnee) v- $ 16C O0 /c( &fL U-to - 20( � tud d.CL- � L tic z d Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditu uthorization KBBG 11.14.xls (Mar 2010) THE -Ci E , Vt AFRO AMERICAN COMMUNITY BROADCASTING, INC Communicate to Educate 918 Newell Street, Waterloo, Iowa 50703 Phone 319-235-1515 Fax 319-234-6182 www.kbbgfm.org BILL TO Waterloo Commission on Human Rights Abraham Funchess 620 Mulberry Street Waterloo, Iowa 50703 INVOICE STATEMENT # WCHR 0614 DATE: NOVEMBER 4, 2014 COMMENTS Due within 30 days of receipt Thank you DATE DESCRIPTION BALANCE AMOUNT 11/4/14 "Human Rights Presents" Mondays at 2 p.m. 7/21 /14 - 10/2114 15-30 minute programs @ $120 per show 10% discount for non-profit organization $1,800.00 $180.00 CURRENT 1-30 DAYS PAST DUE 31-60 DAYS PAST DUE 61-90 DAYS PAST DUE OVER 90 DAYS PAST DUE AMOUNT DUE $1,620.00 REMITTANCE Statement # WCHR 0614 Date 11/4/14 Amount Due $1,620.00 Amount Enclosed Make all checks payable to Afro American Community Broadcasting, Inc. THANK YOU FOR YOUR BUSINESS! • City Clerk Use Only Finance Committee Approval Date it / 17/ i If City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,424.00 plus est. shipping costs of $ 0.00 to pay for or purchase to install carpet on walls and floors of 4 interview rooms This purchase or expenditure is being made because: The carpet in four of the Police Department Interview rooms is old and in need of replacement. It has been damaged due to water from overflowing from toilets Vendor selected for this purchase: Carpetland USA ❑x Bids or written quotes were taken on this purchase, as follows: Carpetland USA $ 6424.00 Floor Decor $8271.40 Riley's Floors $ 8642.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R, pectfu)ly suitted, (Project Code) >6 $ /t),Ot20 (Signs re Dept. ead or D;.ign Date ( ign ture Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) CARPETLANDuSA C<O.LORiT. Visit our website www.carpetlandusa.net or follow us on facebook d' twitter s ` pAU-G Y3or,sCa • wq GZ L c) r— f� 1 HOME PHONE 00000000L Burlington, IA 52601 •905 Wellshire Drive • 319-754-1000 Cedar Rapids, IA 52403.4700 Tama St. SE • 319-373-9700 Clinton, IA 52732 1650 Lincolnway • 563-242-7320 Davenport, IA 52806.4337 Brady Street • 563-391-4744 Dubuque, IA 52003-5249.4095 McDonald Drive • 563-582-1200 Waterloo, IA 50702.1234 Flammang Drive • 319-433-1400 Galesburg, IL 61401 •1936 N. Henderson St. • 309-344.3377 Moline, IL 61265.4201 44th Avenue • 309-764-4341 Sterling, IL 61081 2929 E. Lincolnway • 815-626-6300 CONTRACT NO. PAGE - CONTRACT DATE ie. J R..U0' CELL PHONE CUSTOMER DEPARTMENT NUMBER 1 STORE SLMNI INSTALL DATE SALES ASSOCIATE TERMS ITEM NUMBER DESCRIPTION SIZE/OTY UNIT PRICE SALES AMOUNT SCE /J C ®$ . ) O'^ Poi o ee j_') 1 ,rl 3-4&,t CAt- * S� 5is-`r-4 oZ GutO'rS :JL) {JLLS )^0 f.='r 'C T&. I t L 3 Rua / Pc. Ic. c, v._ G. O0."S I •( F UO0 -r S V O c 1C o-- SALES TAX INCLUDED SUBJECT TO MEASURE — CUSTOMER RESPONSIBLE FOR REMOVAL OF PREVIOUS FLOOR COVERINGS AND FURNITURE UNLESS OTHERWISE INDICATED. THE TERM "SELLER" MEANS CARPETLAND USA.THE TERM "BUYER" MEANS ALL WHO SIGN THIS CONTRACT BELOW AS A BUYER. IF THERE IS MORE THAN ONE BUYER, EACH IS JOINTLY AND SEVERALLY LIABLE FOR THE AMOUNTS DUE TO SELLER UNDER THIS CONTRACT. THE BUYER(S) ACKNOWLEDGE AND ACCEPT THE CONDITIONS OF THIS CONTRACT AND ACKNOWLEDGE RECEIPT OF A COPY OF IT. PERFORMANCE OF THIS CONTRACT IS SUBJECT TO DELAY DUE TO STRIKES AND/OR OTHER CAUSES BEYOND SELLER'S CONTROL. THE TERMS AND CONDITIONS ON THE REVERSE SIDE OF THIS CONTR , T ARE SPECIFICALLY INCL DED IN THE CONTRACT.THIS CONTRACT SHALL NOT BE BINDING ON THE s / R UNTIL IT HAS BEEN AP OVED BY AN OFFICER OF SELLER. NOTICE: SEE OTHER SIDE FOR I • NT INFRMATI BUYER: Sign a Title DATE: BALANCE-IOUE Your Local I Bef `cn Cabinet Store 706 Ansborough Avenue Waterloo, Iowa 50701 Phone (319) 232-9242 • FAX (319) 232-1516 10/23/2014 City Of Waterloo Waterloo Police Dept. Interview Rooms Proposal for carpet replacement in 4 interview rooms Shaw Pentex Gray wood & Ocean blue Walls Mohawk Dynamic Form tile floors English Channel We propose to remove and replace with above mentioned products in 4 interview rooms all material and labor Total: $8,271.40 Sincerely, Mark S. Frost www.floordecorwaterloo.com CABINETS • CARPET • VINYL • CERAMIC TILE Riley's Floors 3230 Mamie Avenue Waterloo, Iowa 50701 Phone: 319-233-9911 - Fax: 319-287-9160 Proposal Date 10/29/2014 Name/Address 215-0757 Job Location Waterloo Police Dept. Dave Boesen 715 Mulberry St. Waterloo, IA 50703 Description Amount 4 Interview Rooms: Floors: We will take up the existing carpet and install Mohawk Channel 555 carpet tiles 1 Wall in Each Room (Back Wall): We will take off the old carpet and install Shaw Summer color: carpet Design Medley color: English Stock Stock $ 100to$150 2,295.00 1,556.00 4,641.00 3 Walls in Each Room: We will take off the old carpet and install Shaw Summer color: carpet * Moving furniture is not included * We will fill in 1 wall where window was covered Material Only Orders: To be paid in full at time of order placement Installed Orders; 50% down payment due at timc of order placement We Propose to hereby furnish material and/or labor complete in accordance with above specifications, within 30 days: Acceptance - Above prices, specifications and conditions are Signature: satisfactory and are hereby accepted. I authorize to do the work as specified. Payment will be made as outlined above, I agree to quantities being ordered and understand that ALL Special Order items are NOT returnable, Date: CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: November 17, 2014 Prepared: November 7, 2014 Dept. Head Signature: "4-----' # of Attachments: SUBJECT: Request authorization to seek bids for One (1) 2015 Forklift for the Public Works Division Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Summary Statement Expenditure Required Source of Funds: GO Bond Proceeds Policy Issue Alternative //q-'715'---)//7 6. Background Information: Request authorization to seek bids to replace the forklift supporting operations at Public Works. Funds to support this replacement were budgeted in the current CIP Program.