HomeMy WebLinkAbout12/01/2014FINANCE COMMITTEE
November 24, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of November 17, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Beverly Cosby, FSS
Family Self -Sufficiency
Des Moines,
01/26/15-
$1,397.00
Coordinator
Training
IA
01/28/15
Kent Shankle, Cultural &
Museum Visits
Chicago, IL
12/09/14-
$320.00
Arts Director
12/10/14
Michelle Weidner, Chief
19th Annual
Webinar in
12/4/14
$180.00
Financial Officer
Governmental GAAP
office
Update
Director Trelka, Lt. Payne,
Narcotics Update
Denver, CO
12/9/14-
$2,402.00
DNE Agent Austin & Inv.
Training
12/13/14
Berry
Mr. Schmitt questioned if there are different levels of trainings at the training in Denver.
Dan Trelka, Director of Safety Services, explained that it is a custom training.
Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Finance Committee
November 24, 2014
Page 2
Building
Maintenance
$4,250.00
1 — Overhead drop fire door for Five Sullivan
Brothers Convention Center.
Central Garage
$13,500 + $200.00
S/H
Pallet Shelving.
Clerk/Finance
$5,401.00
National League of Cities annual membership dues.
City Clerk
$700.00 NTE +
$1,300.00 S/H
Mailing postcard reminders for pet licensing.
Leisure Services
$2,360.00 +
$200.00 S/H
Interlocking rubber flooring for the free weight area
at the Cedar Valley SportsPlex.
Leisure Services
$2,759.00
One grapple loader attachment for skid loader.
Leisure Services
$50,000.00
Fairview Cemetery annual operating assistance.
Management
Information
Systems
$3,717.38
Symantec Backup Exec Licenses.
Mayor
$2,000.00
Participation fees for the development of a Nutrient
Strategy Coalition.
Police
$4,403.00
Renewal of extended maintenance agreement for
mobile vision in car system server.
Sewer
$3,811.78 + $37.86
S/H
Rebuild kit with seals, bearing, and accessories for
Digester Sludge Mixer.
Traffic
Operations
$32,000.00 NTE
White and yellow fast dry water base traffic paint &
beads reflectorize spheres.
Traffic
Operations
$2,101.00
100 — Telespar posts.
Mr. Jones questioned the building maintenance door expense. Craig Clark, Building Official/
Maintenance Administrator, explained that it is replacing an existing door with a new door. Mr.
Jones questioned the pet reminder post cards and does the revenue for pet license warrant the
expense of cards. Suzy Schares, City Clerk, responded that the revenues exceed the expense.
Mr. Jones questioned the Nutrient Coalition strategy. Michelle Weidner, Chief Financial
Officer, explained that this is being done collaboratively with several cities through the Iowa
League of Cities and is for attorney fees.
Mr. Schmitt questioned the NLC membership fees. Michelle Weidner, Chief Financial Officer,
explained the fees are based on population. Membership benefits include access to materials and
training which benefits the staff.
Mr. Lind questioned the cemetery fees. Michelle Weidner, Chief Financial Officer, explained
that the City could be required to take over the operations of the cemetery we cannot sustain the
cost so we subsidize the operating assistance.
Finance Committee
November 24, 2014
Page 3
Paul Huting, Leisure Services Director, explained that if the City had to take over the operations
it would be significantly more expensive.
Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that authorization to increase Line Item 1310 (Professional
Fees) and Line Item 3000 (Fund Balance) in the amount of $2,000.00 to participate in League
Nutrient Strategy Coalition, be approved. Ayes: Three. Motion carried.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated November 24, 2014, in the amount of $3,308,418.07 be received, placed
on file and approved and forwarded to the full council for approval. Ayes: Three. Motion
carried.
With no further business before the committee, it was moved by Cole, seconded by Jones that the
meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried.
Suzy Schares, CMC
City Clerk/Human Resource Director
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: December 1, 2014
Prepared: November 20, 2014
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Amend Travel Meeting Procedure Summary
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Amend Travel Meeting Procedure Summary to allow Finance
committee and Council to approve Travel Requests concurrently.
Summary Statement: This will increase efficiency and allow staff to book travel arrangements
sooner to reduce costs.
Expenditure Required: N/A
Source of Funds:
Policy Issue: Travel Meeting Procedure Summary
Alternative:
Background Information:
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 121 f /1
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint
$ 4,230.00 plus est. shipping costs of $
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Remove failing brick and shelf angle, flashing, drip edge weeps & brick for East 5th
Street Parking Ramp
Vendor selected for this purchase: Carl Schuler Masonry Construction Co.
❑ Bids or written quotes were taken on this purchase, as follows:
E Bids or quotes were not taken on this purchase because:
Emergency repair
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund 0 Road Use Tax Sewer ❑ Sanitation
nBonds l l Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
413-22-7960-2180
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res fullyed,
(Project Code)
$ /Su,Oc c
$
/ 741clidZiL /, �L '����L // ds7 q
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
u13-?...1960-
atO
Carl Schuler Masonry Construction Co. INVOICE
P.O. Box 1015
Waterloo, IA. 50704 DATE: 11/20/14
Phone 319-232-8113 Fax 319-291-8601 CSM JOB NO.: 1491
PROJECT: E 5th Parking Ramp
City of Waterloo
715 Mulberry St.
Waterloo, IA. 50703
Removed failing brick & shelf angle.
Reinstall new galvanized shelf angle, thru-wall flashing, drip edge weeps & brick
Labor
Material
Total
$2,443.00
$1,787.00
AMOUNT
$4,230.00
AMOUNT DUE
$4,230.00
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date /Z//
04
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the C14-t1 de,v1,4— Department to expend
$ 2,160.00 plus est. shipping costs of $ 80.00 to pay for or purchase
6-Waterloo Directories - $1,680.00 +2- Cedar Falls Directories
This purchase or expenditure is being made because:
Vendor selected for this purchase: Polk City Directories
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund nX Road Use Tax n Sewer n Sanitation
Bonds ri Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
Please see attached spreadsheet
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(�ignatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
7-1
K:\shared goodies \forms\Directories.Expenditure Pre -Authorization (Mar 2010)
2014 Polk City Direct
Department
Waterloo
Cedar Falls
Fund
Contact
Waste Management
1
520-14-5200-1584
Evelyn Russell
$280.00
Engineering
1
266-07-7830-1561
Eric Thorson
$280.00
Water Works
1
010-03-8400-1351
Mary Ratkovich
$280.00
Library
2
1
010-33-3100-1584
Kim Chapman
$840.00
Clerk/Finance
1
1
010-03-8400-1351
DeAnne Kobliska
$560.00
$270.00 each
$1,620.00
$540.00
Shipping
$60.00
$20.00
Total Order
6
2
TOTALS
$1,680.00
$560.00
$2,240.00
. Nov, 25, 2014 8:23AM
No, 0826 P. 2
POLK
CITY Tti.
DIRECTORIES
nA*00IW1'4RVI1W
Phone:
(866) 470-8104
Please fax your signed contract to: (066) 735-4758
1426236
Market Number 5'204-24
Markel Name Waterloo, XA
Customer Number 14102809
Company Name CITY OF WATERLOO
eIII to Address
715 Mulberry St
Waterloo XA 5070357133
Remit to
infogroup
1020 East 1st Slreel
Papilllon. NE 68046.7611
INVOICE/
SALES CONTRACT
Order Number 1426236
(Please Include this number on yourMerk)
Sales Rep Number 10013003
Bales Rep Name REZNIKOV, JUSTIN
Customer Phone # (319) 29i-4323
Customer Fax 6
Ship to Address
Source Code
Tax Exempt Si
(319) 281-4571
7i6 Mulberry St
Waterloo IA 507035783
TFI RI I
Please Attach if Applicable
PROBUCTCODE
CLASS CODE
DESCRIPTION
UST DIET PRICE
QUANTITY
' ACIUALPRICE
100
City Directory
270.00
6
1020.00
B
BundleShijWny
10,00
6
60.00
Credit Card # Subtotal
P.O. Number Tax
Total Order Amount
1680.00
.00
1680,00
Due upon Salo
NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS
COPYRIGHTS) Zoo -20I3 CITY PIRECTORIEB. INC. pCO oe DemAlM IS A REGISTERED TRADEMARK OF CITY DIRECTORIE8. INC. ALL RIGHTS RESERVED.
PCO en Dymond AND THE DIRECTORY ME PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED AY COPYRIGHT AND TRADE SECRET
LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MARINO ADDITIONAL COPIES OF PCD on Demand CRT ILE DIRECTORY FOR ANY REASON
OTHER
THIN ONE COPY OF PCO an Demand ONLY FOR BA kUP PURPOSES. (SEE '2_ LICENSE RESTRICTIONS' ON THE REVERSE)
I HAVE READ AND AGREE TOT ETERMS AND . • I N 1•FYII • ICENSE.AOREEMENT ON THE REVERSE SIPE OF THIS CONTRACT.
Signature
Slavers Ttlie Date L� /Zee /
MwreyOnier&CbeckArnounl $ .00
Money OrderiCbeckAmount $ .00
Salesperson Signature
RETNIKOV, JUSTIN
STANDING ORDER
• COnenlodds locked rayear overyear
• ' YourwtgbenoorledDoclays (mfnlmum)RINI°yourrenewaIdale loSubmh
any.thenges
Inhial here to epprwallanding order
ov, 25. 2014 8:23AM
No.0826 P. 3
POLK
CITY Phone: Remit to
In
DIRECTORIES (066) 478-8104 1020roup East 1st Skeet
Papllllon, NE 66040-7611
Please fax your signed contract for (668) 736-4750
1426235
Market Number 4192-25
Markel Name Cedar Falls, IA
Customer Number 14102809
Company Name
Bill to Address
CITY OF WATERLOO
715 Mulberry At
Waterloo IA 507035753
INVOICE/
SALES CONTRACT
Order Number 1426235
(Please indude Ws number on your check)
Sales Rep Number 10012980
setae Rep Name MEYER, ZACH
Customer Phoned (319) 291-4323
Customer Fax d (319) 291-4571
Ship Io Address 715 Mulberry St
Waterloo IA 507036763
Source Code TFIRI I
Tax Exempt S Please Attach if Applicable
FRot(JCTf.0oE
0 ASS CODE
De$CHIPTI0N
LISTUHIr PRICE
0UANIIIY
ACTUAL PRICE
100
Oty Dlreclary
270.00
2
540.00
8
BundleShlpping
20.00
1
20,00
Credit Card i1 Sublo(al
P.O. Number ,
. Tax
• Total Order Amount
580.00
00
560.00
Due Upon Sale
NOTIFICATION OF COPYRIGHT/PROPRIETARY RIGHTS
COPYRIGHT® 20032013 CITY DIRECTORIES, INC. PCD on bamardiS A REGISTERED TRADEMARK OF CITY DIRECTORIES, INC. AU. RIGHTS RESERVED,
PCP on Demand AND THE DIRECYoIY ARE PROPRIETARY PRODUCTS OF POLK CITY DIRECTORIES AND ARE PROTECTED BY COPYRIGHT AND TRADE SECRET
LAWS AND INTERNATIONAL TREATY. COPYRIGHT LAWS PROHIBIT MAKING ADDITIONAL COPIES OF PCD on 0emend0 R THE DIRECTORY FOR ANY REASON
OTHER
THAN ONE COPY OF PCO on Demand ONLY FOR'ACKUP PURPOSES. (SEE "2_ LICENSE RESTRICTIONS' ON THE REVERSE)
I HAVE READ AND TOT ETERMS AN r 0 DI (0 OF THE LICENSE AGREEMENT ON THE REVERSE SIDE OF THIS CONTRACT.
Sign elute Salesperean Signature
EANNE KOULI A
Sieneys Title Data L. /40/ /i
Mona/ OrderIChedr Amount $ .00
money O dc.0„d(Mtaalt $ .00
MEYER, ZACH
STANDING ORDER
• Current pioe !M ed In year over year
• Your WI be nobled all days (minimum) prior toyour renewaldeleklsubmll
enycrangw.
Iridtal hom to approve glandng order
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee Approval Date /.21/ff /4
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Equipment Parts from R&R Products.
This purchase or expenditure is being made because:
To replace worn out or broken parts on golf course turf equipment during winter
maintenance.
Vendor selected for this purchase: R&R Products, Tucson, AZ
QX Bids or written quotes were taken on this purchase, as follows:
R&R Products- Tucson AZ, P&K Midwest- Waterloo, Van Wall Equipment -
Urbandale, Turfwerks- Johnston. Each provided a price per part. Parts are being
ordered from the lowest bidder per part.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund ❑ Road Use Tax n Sewer n Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
��� . ) 0,0 _ kt/ZV14- pia C� 1,C 2. //-:45-A/
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
(Project Code)
$ 16,804.00
$ 4979e3'18 /U7 bj
City Clerk Use Only
Finance Committee
Approval Date /2//0 et
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 5,000.00 plus est. shipping costs of $ to pay for or purchase
Equipment Parts from Van Wall Equipment.
This purchase or expenditure is being made because:
To replace worn out or broken parts on golf course turf equipment during winter
maintenance.
Vendor selected for this purchase: Van Wall Equipment, Urbandale IA
❑X
Bids or written quotes were taken on this purchase, as follows:
R&R Products- Tucson AZ, P&K Midwest- Waterloo, Van Wall Equipment -
Urbandale, Turfwerks- Johnston. Each provided a price per part. Parts are being
ordered from the lowest bidder per part.
111 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund n Road Use Tax n Sewer n Sanitation
▪ Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120-1569
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. Head or Designee) Date (Sign'ature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
(Project Code)
$ 16,804.00
s
$ 1-0,963.18 57ge".j
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date /2/i fit(
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,098.99 plus est. shipping costs of $ 0.00 to pay for or purchase
renewal of Cellebrite software licensing.
This purchase or expenditure is being made because:
Cellebrite software extracts data and passcodes from mobile devices, This is critical
for investigation of criminal cases involving cell phones or other data devices.
Vendor selected for this purchase: Cellebrite USA, Inc.
n Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
Cellebrite USA, Inc. software is proprietary to their company
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants E Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1150-1512 11TRIWPDF
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Re
ectfuly sub
(Signatu e Dept. Head d esignee)
ate (Signature Finance Dept. Review) Date
K:\shared goodies\forms\ Expenditure Pre -Authorization (Mar 2010)
Cellebrite USA, Inc.
7 Campus Drive
Suite 210
Parsippany, NJ 07054
Tel: 201-848-8552
Fax: 201-848-9982
Tax ID#: 22-3770059
Invoice to:
Waterloo Iowa Police Dept
715 Mulberry St
Waterloo, IA 50703
Contact: Jeremy Pohl
Phone #: 319 291 4349
Pro Forma Invoice
Invoice Ship to:
Waterloo Iowa Police Dept
715 Mulberry St
Waterloo, IA 50703
Number:
Q-41222-K
Date:
11/24/2014
Customer ID
Good Thru
Payment Terms
Sales Rep
WATERLOOPOLI-715
24/Dec/14
Net 30
Evan Hiatt
uantity
Item
Description
List Price I Ext. Price
1 SWUFULT-1
UFED Touch Ultimate Software Renewal - 1
Year
Renewal of Cellebrite UFED Ultimate SN#
5906594 and dongle 476096842 with expiration
02-20-15. New expiration is 02-20-16.
$3,098.99 $3,098.99
Please Include the following Information on your PO for Cellebrite UFED purchase:
= Please include the ORGINAL QUOTE NUMBER (For example - M777) on your PO
= CONTACT NAME & NUMBER of individual purchasing and bill to address
E-MAIL ADDRESS of END USER for monthly software update as this is critical for future functionality
Terms and conditions:
Payment terms: Net 30; 1.5% per month interest on late payment
= Shipping: FCA, Parsippany, NJ, USA : Limited Warranty: Hardware: 12 Months; Software: 60 days; Touch
Screen: 30 days
12 months software support included in initial purchase. The next support period purchased begins
immediately at the end of the 12 months, i.e., no gaps in support period are allowed.
Complete Terms and conditions of sale available upon request (or available at: http:l/www.cellebrite.comlus/tc)
Subtotal:
S&H Amount:
Sales Tax:
Total:
$3,098.99
$0.00
$3,098.99
24/Nov/14 12:36 PM Prepared by Evan Hiatt
Page 1 of 1
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Police Suicide and Awareness Training
This purchase or expenditure is being made because:
8 hour training for 30-40 Waterloo Police Officers on Police Suicide and Awareness
Vendor selected for this purchase: National Police Suicide Foundation
❑ Bids or written quotes were taken on this purchase, as follows:
QX Bids or quotes were not taken on this purchase because:
The Police Suicide Awareness class is propreitary to the National Police
Suicide Foundation Inc.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
QX General Fund ❑ Road Use Tax n Sewer ❑ Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1346
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully ubmitted,
(Project Code)
11101/N XICL.1-4/A6 .
(g ature ept. or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
Course Instructor:
Course Duration:
Teaching Method:
Materials:
Setting:
Course Objectives:
The National POLICE Suicide Foundation, Inc.
7015 Clark Road
Seaford, DE 19973
POLICE SUICIDE AWARENESS
8 HOUR PRESENTATION
Course Development: Robert E. Douglas, Executive Director
National Police Suicide Foundation
Robert E. Douglas
8 hours (8 career development hours)
Lecture, interactive student participation
LCD projector and laptop connection, screen
Standard table for support materials
Handout materials for students
Classroom
This course is divided into 8 - 1 hour modules that include research
materials, articles of interest, case studies and a recommended reading list.
Module 1:
Introduction and overview of the National Police Suicide
Foundation, (NPSF). Students will understand the goals and
mission of the NPSF
Historical roots of Law Enforcement as it relates to suicide
Students will gain knowledge of the historical problem of police
suicide and what role law enforcement agencies play when there is
a police suicide.
Module 2:
• Statement of the problem
Facts & Fables
Comparison study of police suicide in major cities
• Reasons why police officers commit suicide
Module 3:
• Stress in Police Officers
• Discuss 3 primary stresses in law enforcement
Module 4:
• Overview of CISM/PTSD as it relates to officer related suicides
Module 5:
• Response to the problem
Address the issue of police suicide within the agency and what to
do when one occurs
Module 6:
Pro -active training approaches to police suicide prevention
Early warning signs
• Alternative stress relievers
• Intervention techniques
• How to communicate with a suicidal officer
Module 7:
• Issues and responsibilities of officers and agency when a suicide
occurs
• Debriefing
• Department's role
• Funeral protocol
• Survivors -family and fellow officers
Module 8:
• Breaking the Blue Wall of Silence
Expenses for the Police Suicide Awareness Program 1 days @ 8 hrs.
Waterloo Police Department, Waterloo, IA
Mental Health/Suicide Prevention
Program $1,500.00
Total Cost. $1,500.00
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
//Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ NTE 2150.00 plus est. shipping costs of $ 0.00 to pay for or purchase
2015 Yard Waste and Recycle Calendar Printing
This purchase or expenditure is being made because:
Annual mailing of yard waste and recycle schedule calendar
Vendor selected for this purchase: Pioneer Graphics
E Bids or written quotes were taken on this purchase, as follows:
Pioneer Graphics - Waterloo, IA - $1999.10
Karen's Print Rite - Waterloo, IA - $2284.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1343
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
$ 21 ee87so
$ 1-7,317.38 /4,
K:\shared goodies\forms\Sanitation - 2015 Yard Waste and Recycle Calendar Printing - November 2014.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee, /
Approval Date /2{ ///'
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 3,800.00 plus est. shipping costs of $ 400.00 to pay for or purchase
36 Jersey Barricades
This purchase or expenditure is being made because:
Concrete barricades
Vendor selected for this purchase: Iowa Concrete Products, Maquoketa, IA
0 Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Items to be used to support salt/sander units. Only manufacturer able to pour 4' tall
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax Sewer n Sanitation
nBonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
414-18-7950-2464 , / u O
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 140,000.00 t/
$ 78,890.00 ✓
/i/t.C412&Uei
K:\shared goodies\forms\Street Department - Jersey Barricades - 36 ea.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date (21 f / / 7'
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 5,890.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Motor Grader Tires
This purchase or expenditure is being made because:
Tires worn excessively
Vendor selected for this purchase: Wingfoot Commercial Tire
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Priced based on State Bid
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund E Road Use Tax n Sewer n Sanitation
O Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-795i-1569
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectful) submitted,
$ 200, 000.00 iV
$ ic4 3/6,
K:\shared goodies\forms\Street Department - Motor Grader Tires.xls (Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: December 1, 2014
Prepared: November 20, 2014
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Increase Petty Cash for the City Clerk's Office by $100
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval to increase the petty cash for the Clerk's Office the
back office cash drawer by $100.
Summary Statement: With the new building permit program it will be more efficient to have four
cash drawers.
Expenditure Required: $100
Source of Funds: 010-03-8400-1710
Policy Issue: None
Alternative:
Background Information: