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HomeMy WebLinkAbout11/24/20141. 2. 3. 4. 5. FINANCE COMMITTEE November 24, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of November 17, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Beverly Cosby, FSS Family Self -Sufficiency Des Moines, 01/26/15- $1,397.00 Coordinator Training IA 01/28/15 Kent Shankle, Cultural & Arts Museum Visits Chicago, IL 12/09/14- $320.00 Director 12/10/14 Michelle Weidner, Chief 19th Annual Webinar in 12/4/14 $180.00 Financial Officer Governmental GAAP office Update Director Trelka, Lt. Payne, Narcotics Update Denver, CO 12/9/14- $2,402.00 DNE Agent Austin & Inv. Training 12/13/14 Berry Pre Authorizations to Expend over $1,000.00 Dept. Amo Est. Expenditure Building Maintenance $4,250.00 1— Overhead drop fire door for Five Sullivan Brothers Convention Center. Central Garage $13,500 + Pallet Shelving. $200.00 S/H Clerk/Finance $5,401.00 National League of Cities annual membership dues. City Clerk $700.00 NTE + Mailing postcard reminders for pet licensing. $1,300.00 S/H Leisure Services $2,360.00 + Interlocking rubber flooring for the free weight area at $200.00 S/H the Cedar Valley SportsPlex. Leisure Services $2,759.00 One grapple loader attachment for skid loader. Leisure Services $50,000.00 Fairview Cemetery annual operating assistance. Management Information Systems $3,717.38 Symantec Backup Exec Licenses. Mayor $2,000.00 Participation fees for the development of a Nutrient Strategy Coalition. Police $4,403.00 Renewal of extended maintenance agreement for mobile vision in car system server. Sewer $3,811.78 + $37.86 S/H Rebuild kit with seals, bearing, and accessories for Digester Sludge Mixer. Traffic Operations $32,000.00 NTE White and yellow fast dry water base traffic paint & beads reflectorize spheres. Traffic Operations $2,101.00 100 — Telespar posts. BUDGET LINE ITEMS TO BE AMENDED 6. Authorization to increase Line Item 1310 (Professional Fees) and Line Item 3000 (Fund Balance) in the amount of $2,000.00 to participate in League Nutrient Strategy Coalition. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. 2. 3. FINANCE COMMITTEE November 17, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Schmitt, Jones, Morrissey. Absent: Cole. Moved by Morrissey, seconded by Jones, that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Morrissey, seconded by Jones, that the Minutes of November 10, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Morrissey, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Officer Moore Tactical Medicine for Johnston, IA 12/9/14- $355.00 Patrol 12/11/14 Nancy Gulick, Community NCDA 2015 Winter Washington, 01/20/15- $2,390.00 Development Coordinator Legislative & Policy D.C. 01/23/15 Meeting Ayes: Three. Motion carried. Moved by Jones, seconded by Morrissey that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. p Amount + Est. S/H Expenditure Building Maintenance $2,813.13 Installation of gas furnace at UNI-Cue (Emergency repair). Building Maintenance $24,400.00 100 LED Lights — Park Avenue Ramp. Fire Rescue $2,876.85 Automatic External Defibrillator. Human Rights $2,500.00 Honorarium for International Human Rights Day. Human Rights $1,554.00 Advertising (amended from 8/11/14 agenda). Human Rights $1,620.00 Radio Advertising. Finance Committee November 17, 2014 Page 2 Police $6,424.00 To install carpet on walls & floors of 4 interview rooms. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that request to seek bids for One (1) 2015 Forklift for the Public Works Division, be adopted. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Morrissey that Bills Payment, as contained in Accounts Payable Invoice Report, dated November 10, 2014, in the amount of $3,045,870.76, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Morrissey, seconded by Jones that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Carol Nemmers Deputy City Clerk City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,250.00 plus est. shipping costs of $ to pay for or purchase 1-overhead drop fire door for Five Sullivan Brothers Convention Center City Clerk Use Only Finance Committee uL Approval Date ��/Z�% it/ This purchase or expenditure is being made because: This door is replacing a non operating fire door at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Overhead Door Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: No bids were taken - Overhead door currently tests two other drop doors annually at the Five Sullivan Brothers Convention Center Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax Sewer Sanitation ❑X Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900--2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su itted, (silo_ t� t re Dept. Head or Designee) (Project Code) $�/,G'(� (4-1 Yl�� /� ��-/ Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Pre-Auth - 5 Sull Bros - Fire Drop Door.xls (Mar 2010) 1-$1 vvdtoiwv Mill FOR-illI. idly ADL'RESS 11/13/2014 DATE: TERMS- WE PROPOSE TO FURNISH THE FOLLOWING b Sullivan tSrotners Convention Center PROJECT: 1 Overhead Door Model 630 Rolling Steel Fire Door 8'5" x 8'10" 22 gauge slats angle iron guides double steel angle bottom bar primed steel hood interior chain hoist operation electro- mechanical fire sentinal door release *opening work by others A Finance Charge is Computed on a Periodic Rate DI 1 V;°,‘ Per Month which is an Annual Percent of 18°> on any Previous Balance Not Paid within 30 Days. WE ACCEPT THE ABOVE PROPOSAL: BY DATE installed, no tax included no wiring AMOUNT 54,250.00 This proposal must be accepted within 30 days from date or it may be subject to renegotiation. OVERHEAD DOOR COMPANY OF WATERLOO, INC. Lra �,�a i City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I/476 9 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 13,500.00 plus est. shipping costs of $ 200.00 to pay for or purchase Pallet Shelving This purchase or expenditure is being made because: Equipment / repair parts storage Vendor selected for this purchase: Welter Storage ❑x Bids or written quotes were taken on this purchase, as follows: Welter Storage - $1465 per section Menards - $ 2180.22 per section ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax n Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-18-7950-2118 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 25,000.00 $ 25,000.00 K:\shared goodies Worms \Central Garage - Pallet Shelving - November 2014.xis (Mar 2010) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Central Garage - Pallet Shelving - November 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee u/ Approval Date / //2 / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 5,401.00 plus est. shipping costs of $ to pay for or purchase National League of Cities annual membership dues. This purchase or expenditure is being made because: Vendor selected for this purchase: ri Bids or written quotes were taken on this purchase, as follows: I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ fg,,A0e:`� t �2�/1vgd 7)114Ai 111,4, t%/Ai.,&i.4,2 Date (Signature Finance Dept. Review) Date IflsAaed goodies\forms\Pre-Authorization.National League of{',ities (Mar 2010) City of Waterloo Expenditure ..Pre -Authorization Request Form City Clerk Use Only Finance Committeee pproval Date `i/A4/14 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ NTE 700 rtx Pr0 lints est. shipping costs of $ 1,300.00 to pay for or purchase Mailing postcards reminders for pet licensing This purchase or expenditure is being made because: to inform citizens to license their pets Vendor selected for this purchase: Click 2 Mail n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Done through US Post Office Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1343 $1300. 010-03-8970-1353 $700. (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully skit d, (Signature De Sanitation (Project Code) /3343 /3= $ jD; V 55 ooD $ l;0,5 6)* ( //9 7 t. Head or Designee) Date ' (Slg a`ture�Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk use Only Finance Committee ''` Approval Date /llu14/i `4 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,360.00 plus est. shipping costs of $ 200.00 to pay for or purchase interlocking rubber flooring fo; thefree weight area at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: usage of free weights is higher than anticipated and additional flooring surface is needed to better serve our members. Vendor selected for this purchase: Push, Pedal, Pull (Cedar Rapids, IA) Bids or written quotes were taken on this purchase, as follows: Push, Pedal, Pull $2,560.00 Power Systems (Knoxville, TN) $2,598.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax Sewer Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted,. 4 e (Project Code) $ 12,000.00 v $ 11,706.30 ///'150Z. `f6 (Signature Dept. Ind or Designee) Date (Signature I nance Dept. Review) PlAtM Date K:lshared goodieslforms\weight flooring pre euth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ��/ Approval Date ///2'r//1( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,759.00 plus est. shipping costs of $ to pay for or purchase One grapple loader attachment for skid loader. This purchase or expenditure is being made because: This item is needed to assist Forestry Operations in the splitting of wood waste at the Falls Ave firewood site. Vendor selected for this purchase: Patten Equipment, Urbana Iowa ❑ Bids or written quotes were taken on this purchase, as follows: Patten Equipment $2,759.00 Black Hawk Rental $4,097.83 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Dupont Imprelis Funds This expenditure is to be coded to the following budget line -item: 010-37-4100-1555 $520.99 010-37-4105- $2,238.01 37RST.DUPONT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 82, 800.00 " 11, 700.00 $ 66,902.430/ 9,628.25 d C2D tt/ /t4. i,44. (sire i/ i7 iy (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Skid Loader Grapple.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 50,000.00 plus est. shipping costs of $ to pay for or purchase Fairview Cemetery annual operating assistance City Clerk Use Only Finance Committee Approval Date .49//11 This purchase or expenditure is being made because: Fairview Cemetery continues to need financial assistance from the City to operate. It would cost the taxpayers more to have the City run the cemetery directly. Vendor selected for this purchase: NA Bids or written quotes were taken on this purchase, as follows: EX Bids or quotes were not taken on this purchase because: NA Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Qx General Fund 0 Road Use Tax 0 Sewer 0 Sanitation 0 Bonds Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010 01 4405 1393 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 50,000.00 $ 50,000.00 / (Signature De Head r Designee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Copy of Pre-Auth 24' BB Trailer (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / �y Approval Date // 2 6/// The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 3,717.38 plus est. shipping costs of $ 0.00 to pay for or purchase Symantec Backup Exec licenses This purchase or expenditure is being made because: The volume of data the city is needing to backup has increased. This software will allow us to manage the backup of additional servers and data. Vendor selected for this purchase: CDWG ❑X Bids or written quotes were taken on this purchase, as follows: CDWG: $3717.38 SoftwareMedia.com: $5505.00 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund n Road Use Tax ❑ Sewer Sanitation ❑X Bonds n Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 413 01 8225 2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 485,000.00 ✓ and the current available balance is Respectfully submitted, [� 0 i 1' bate 17 /-1 // / 7-/`T (Signature Dept. Head or Designee) (Signature Finance Dept. Review) Date $ 160, 809.1-U / ; z/6 - 3 a K:\shared goodies \forms\SYmantec Backup Exec 11-24-14.xls (Mar 2010) corn J 800.594.4i39 SALES QUOTATION FRXJ978 BILL TO: CITY OF WATERLOO 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 SHIP T0: CITY OF WATERLOO Attention To: JAMES SANTEE 715 MULBERRY ST WATERLOO , IA 50703-5783 Contact: JAMES SANTEE 319.433.1850 Customer P.O. # SYM BE ADD ON LIC Customer Phone #319.291.4598 QUOTE OE400SPS ACCOUNT NO. DATE 8405954 11/10/2014 ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE CASEY CRONIN 877.495.7178 ELECTRONIC DISTRIBUTION Net 30 Days-Govt State/Local GOVT-EXEMPT QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE 1 4 1 3374645 SYG BE 14 SVR LIC BS 1Y Mfg#: OL3LWZC1-EI1GS Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA 337458C SYG BE 14 AGT VM H-V SVR LIC BS 1Y Mfg#: E39FWZC1-EI1GS Contract National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA 337469C SYG BE 14 OPT LE DEV LIC BS 1Y Mfg#: 4P 1 LWZC 1-EI 1 GS Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax 312.705.4675 SUBTOTAL FREIGHT TAX This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. 461.53 698.58 461.53 461.53 2,794.32 461.53 3,717.38 0.00 0.00 IJS Curr9Rfp TOTAL * 3.717.38 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Shopping Cart I SoftwareMedia.com v 0 n 0 c 0 Proceed To Checkout a 0 d ce T d Product Name VIW N 0 0 a 0 N 0 v` ent for VM.vare and H u m c a Unit Price: $1117 Subtotal: $4468 :±i a m 0) 0 c 2 Months Essential S er Device - Versi -o J Exec 2014 0 Subtotal: $5,505.00 https://www.softwaremedia.comicheckouticart/ Shopping Cartl SoftwareMedia.com 0 0 n 0 0 Subtotal: $5,505.00 Apply Coupon / Gift Card 0) 0 O 0 0 r U Continue Shopping Proceed To Checkout Need Help With Your Order? Sales@SoftwareMedia.com CO CO J 1.800.474.1045 Office Professional 2010 Office 2007 Standard Office Home & Business 2013 N d C N to 0 a y m W4yp d co o O = O a o co co p NIP V) o N ER 2 0 N Zat N cc i O O9f''pl$; `o am }a 00 ce https://www.softwaremedia.com/checkout/cart/ Shopping Cart I SoftwareMedia.com Shop With Confidence KA © Copyright 2014 - SoftwareMedia.com, your one stop discount software shop https://www.softwaremedia.comicheekouticart/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 2,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase participation fees for the development of a nutrient trading strategy. This purchase or expenditure is being made because: Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: The League of Cities is coordinating a group effort to develop a nutrient trading strategy to reduce costs of de -nitrification for cities. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax Qx Sewer 0 Sanitation ❑ Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1310 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 2,000.00 ^' and the current available balance is Respectfully, sub • (Signature Dept. Head or Designee) $ 2,000.00 ✓ r.14i.i�-L! ;%i �G Guti //17 /� Date (S�Ighature Finance Dept. Review) Date users\shared goodies\forms\Exp Auth Hall & Assoc for League litigation July 2014(Oct 2004) ❑X City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee `� Approval Date 1 //2-"ll�4 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 4,403.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase renewal of extended maintenance agreement for mobile vision in car system server This purchase or expenditure is being made because: the aggreement covers the mobile video cameras server that stores all the video for the patrol vehicle fleet Vendor selected for this purchase: L3 Communications ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: L3 Communications is the provider of the video systems that are used by the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 17 Road Use Tax pi Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully stt¢mitted, (Signature Dept. Head (Project Code) $ v /76/ 1//.7/ Mzekdil &)-66,-hz/L_ D to (Signature Finance Dept. Review) 71/ Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) communications Mobile -Vision, Inc. 90 Fanny Road Boonton, NJ 07005 Phone: (800) 336-8475 Fax: (973) 257-3024 Sold To: Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 Quote i QUOTATION NUMBER: 0134008 QUOTATION DATE: 10/22/2014 SALESPERSON: ZLC CUSTOMER NUMBER IAWATER Ship To: Waterloo Police Department 715 Mulberry Street Waterloo, IA 50703 Bill -To Phone: (319) 291-4383 Page: 1 Customer P.O. EMA QUOTE Ship VIA UPS GROUND F.O.B. BOONTON, NJ Terms Net 30 Days Item Number Unit Ordered Unit Price Amount (EMA) EXTENDED MAINTENANCE AGREEMENT FOR YOUR MOBILE VISION BACK OFFICE SOLUTION / EMA DEP EACH 1.00 LSMVDR505DEP EMAYR4 ECCN No: HS Tariff No: SN 7PSHCP1 COVERAGE DATES: 4/ 14/ 15 - 4/ 13/ 16 NOTE: This is the last yeara hardware EMA can be offered on the above mentioned serial number. A sotware only warranty will still be available to purchase. / EMA DVD EACH 1.00 Bravo EMAYR4 ECCN No: HS Tariff No: SN 21101200229 COVERAGE DATES: 4/ 14/ 15 - 4/ 13/ 16 NOTE: This is the last year an EMA can be offered on the above mentioned serial number NOTE: All customers are required to have a valid EMA contract to receive technical support. Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pricing and product: Sign: Date: **** QUOTATION IS VALID FOR 60 DAYS **** 3,903.00 500.00 Subtotal: Shipping and Handling: Sales Tax: Order Total: 3,903.00 500.00 4,403.00 0.00 0.00 4,403.00 'These commodities, technology or software were exported from the United States in accordance with the Export Administration Regulations. Diversion contary to U.S. law is prohib City Clerk Use Only Finance Committee � Approval Date !//z' r (/ /41- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 3,811.78 Department to expend plus ext. shipping cost of $ 37.86 to pay for or purchase Rebuild kit with seals. bearing. and accessories for Digester Sludge Mixer. This purchase or expenditure is being made because: Mixer seals bad. Prior Council approval 8/25/14 freight had not been included in quote, freight cost of $37.86. Vendor selected for this purchase: Ovivo USA, LLC. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Ovivo USA, LLC. is rep. For this mixer. Total cost including freight is $3,849.64 Prior Committee Actions (Dates): 8/25/2014 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: EIRoad Use Tax: Sewer: ❑Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 590-14-5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 ✓ s and the current available balance is $ AaT✓�91-90- r'S /73 Respectfully submitted, f--Lje,-,nZb\--- Mu- - / O Lool 7 GC Ii � �,}tL4 t ,? //'/d' 1 Y (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date FY15—IS City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3.811.78 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase Rebuild kit with seals, bearing. and accessories for Digester Sludge Mixer. This purchase or expenditure is being made because: Mixer seals bad. Vendor selected for this purchase: Ovivo USA, LLC Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Ovivo USA, LLC. is rep. For this mixer. Total cost including freight is $3,811.78 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: nSewer: Sanitation: nBonds: nFederavother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 `f and the current available balance is Respectfully submitted, urq $ 188.979.75 V (Signature Dept. Head Or Designee) Date (Sigrature Finance Dept. Review) Date OVIV Bringing water to hie Ove3, I Ir;.A I I C 421r rboat Road, Suite 3/1 Sall I oI, e( 3 Ly, UT 34121 Phuoe 1 `I1)1)93 1-3000 Fax I6U1)931-3080 REMIT TO VIA CFIECK °vivo USA, LLC P 0 Box 673076 Dctrnit, MI 43237 :107 g 102243 I Waterloo, City of 1, Waste Management Services Dept. L 3505 Easton Ave. Waterloo IA 50702 T USA 0 Order ('uslomer PO REMIT TO VIA WIRE INV( )I('i. NI ► ,.L Coniorice Bank I t131, ._... _.. 500 Woodward Avon'I" Page 1 ..I I . . Detroit, MI 48225 AV.countp '1851355101 fioutlllq # 072000096 SWIFT # MNBOUS33 Tclox: 3772134 MNU IN f l Df.l S 0 11 Waterloo, ('ily of 1 Waste'Management Services l)cpl 35051?aston Ave Waterloo LA 5071) 1' tISA Ship Via 1cams 0II.. II, al lii I Currency SSW0007292 Line 1 Item/Description W I' 15-048 Preig,t (I'I'A) Net 30 drys 11 SD Or), Ordered 1(I-71) 4 —JvA,a,ACLA ik)1 r w - Oty Shipped (py Back Ord 11/NI 111111 Prier iks-1-14&c.4:\uk_ ws11,A) Extended Price WE HEREBY CERTIFY THAT THESE GOODS WERE PRODUCED IN COMPLIANCE WITH ALL APPLICABLE REQUIREMENTS OF SECTION 6, 7, & 120F THE FAIR LABOR STANDARDS ACT AS AMENDED AND REGULATORS AND ORDERS OF THE UNITED STATES DEPARTMENT OF LABOR ISSUED UNDER SECTION 14 THEREOF. MATERIAL RETURN POLICY: WRITTEN AUTHORIZATION IS REQUIRED FOR ALL RETURNED MATERIAL. MATERIAL MUST BE RETURNED F.O B TO OUR PLANT OF ORIGIN.. Sales Amount 3,811.78 Misc Charges Freight Sales Tax Prepaid Amount 0.00 37.86 0.00 0.00 0.00 Total 3,849.64 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Y/2-* The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE $32,000.00 plus est. shipping costs of $ to pay for or purchase White and Yellow Fast Dry Water Based Traffic Paint Beads Reflectorize Spheres This purchase or expenditure is being made because: Annual street striping, marking, painting project Vendor selected for this purchase: IDOT n Bids or written quotes were taken on this purchase, as follows: IDOT Ames, Iowa NTE $32,000.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 40,500.00 $ 40,328.09 ✓ /LZC'.� ill /a e ��.1vee_ �/.1 _ .fluty'_ /1-1x /c( (Si nature Dept. ad or Designee) D( ig ature Finance ept. Review) Date K:\shared goodies\forms12014-November-Expenditure Pre-Authorization-IDOT - White & Yellow fast dry paint & glass beads.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,101.00 plus est. shipping costs of $ to pay for or purchase 100 - Telespar posts City Clerk Use Only Finance Committee Approval Date 11/2#01— This purchase or expenditure is being made because: Installing signs Vendor selected for this purchase: IDOT n Bids or written quotes were taken on this purchase, as follows: IDOT Ames, Iowa $2,101.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund El Road Use Tax ❑ Sewer ❑ Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,500.00 and the current available balance is $ 4,892.54 1 ' Res ectfully submitted, A-teixi /07 /Y Si ature Dept. H ad r Designee) // 9 ) to Finance Dept. Review) Date K:\shared goodies \forms\2014-November-Expenditure Pre-Authorization-IDOT - Telespar Posts 1.75 x 12 14 gauge.xls (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cymmittee approval required? YES V NO �1 If so, date approved: t rt2� ti City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 520 3000 Fund Balance 2,000.00 520 14 5200 1310 Prof Fees 2,000.00 TOTAL $2,000.00 This amendment is being requested because: Budget to participate in League Nutrient Strategy coalition. TOTAL $2,000.00 Prior Committee Actions (Dates): // "N� is` ;rL[.G (Signature Dept. Head or Designee) /1- 7-1' Date (ignature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\shared goodies\forms\Bdgt Amnd Req Animal Control for CF Revenue FYE2015 (Apr 2003)