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HomeMy WebLinkAboutCouncil Packet - 12/2/2019THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE HAR OLD E. GETTY COUNCIL CHAMBERS Monday, December 2, 2019 5:30 PM CITY OF WATERLOO GOALS 1. Support the creation of new, livable wage jobs through a balanced economic development approach of assisting existing businesses, fostering start-ups, attracting new employers and cultivating an adequate workforce. 2. Implement a Community Policing strategy that creates a safe environment in Waterloo. 3. Reduce the City's property tax levies through a responsible balance of cost reduction in City operations and increases in taxable property valuations to ensure that Waterloo is a competitive, affordable, and livable city. 4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the community. General Rules for Public Participation 1. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office you may speak one (1) time per item for a maximum of three (3) minutes. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. You may speak one (1) time for a maximum of five (5) minutes as long as you have registered with the City Clerk's office no later than 4:00 p.m. on the day of the Council Meeting. If not registered with the City Clerk's office a speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 4:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Page 1 of 105 Roll Call. Prayer or Moment of Silence Pledge of Allegiance Steve Schmitt, At -Large Council Member Agenda, as proposed or amended. Minutes of November 25, 2019, Regular Session, as proposed ORAL PRESENTATIONS Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not require cities to allow public participation except during public hearings. The City of Waterloo encourages the public to participate during the Oral Presentations by following the rules listed on the front of the agenda. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) A. Resolution to approve the following: 1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in the office of the City Clerk. 2. Resolution setting date of public hearing as December 30, 2019, to approve a request by Fred Rose, L.C. for a Site Plan Amendment to the "M-2,P" Planned Industrial District, to allow for the construction of a 14,300 square foot airport hangar, located east of 2790 Livingston Lane, and instruct the City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director 3. Resolution setting date of public hearing as December 16, 2019 to approve the request by the City of Waterloo to vacate 7,445 square feet of street right-of-way adjacent to 3070 West Airline Highway, and instruct the City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning and Development Director 4. Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as December 19, 2019 and date of public hearing as December 30, 2019, for the FY 2020 3200 block of W. Airline Highway Sanitary Sewer, Contract No. 979, and instructing the City Clerk to publish said notice. Submitted By: Matt Schindle, Associate Engineer 5. Resolution approving request to seek proposals for laundry services for Waterloo Page 2 of 105 Fire Rescue. Submitted By: Pat Treloar, Fire Chief 6. Resolution approving request to certify assessment to property for work performed by the Waterloo Water Works at three (3) locations, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Submitted By: Chad Coon, General Manager, Waterloo Water Works B. Motion to approve the following: 7. LIQUOR LICENSES a. XO Food and Liquor, 428 Franklin St. Class: B Wine/C Beer Renewal Application Includes Sunday Expiration Date: 12/14/2020 b. Golf Headquarters, 1850 W. Ridgeway Ave. Class: B Beer Renewal Application Includes Sunday Expiration Date: 12/30/2020 8. Motion to receive and place on file the 2020 Budget of the Waterloo Water Works, and authorizing City Clerk to file said documents with the Black Hawk County Auditor. Submitted By: Chad Coon, General Manager, Waterloo Water Works RESOLUTIONS 2. Resolution approving award of bid to Boulder Contracting, LLC, of Grundy Center, Iowa, in the amount of $136,315.75, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2020 Rip Rap Repairs Along Levee System, Contract No. 999, and authorizing the Mayor and City Clerk to execute said documents. Submitted By: Wayne Castle, PLS, PE, Associate Engineer 3. Resolution approving a Professional Services Agreement with Strand Associates, Inc., of Madison, Wisconsin, in an amount not to exceed $1,485,000, in conjunction with bidding and construction related services for the Wastewater Treatment Plant FY 2020 Biosolids Modifications, and authorizing the Mayor to execute said document. Submitted By: Brian Bowman, Treatment Operations Supervisor 4. Resolution approving award of bid to Boomerang Corporation of Anamosa, Iowa, in the amount of $4,267,662, and approving the contract, bond,and certificate of insurance in conjunction with the Dry Run Creek Interceptor, Contract No. 877, and authorizing the Mayor and City Clerk to execute said documents. Submitted By: Brian Bowman, Treatment Operations Supervisor 5. Resolution authorizing the transfer of $64,250 from Fund 010, General Fund, to Fund 101, Tax Increment Financing Fund, to reimburse the TIF fund for eligible contract expenses, effective June 30, 2019. Page 3 of 105 Submitted By: Michelle Weidner, Chief Financial Officer OTHER COUNCIL BUSINESS 6. Motion approving Change Order No. 1 for a net increase of $1,800, in conjunction with demolition services at 326 Crescent Place, and authorizing the Mayor and City Clerk to execute said document. Submitted By: Noel Anderson, Community Planning and Development Director ADJOURNMENT Motion to adjourn. Kelley Felchle City Clerk MEETINGS 4:10 p.m. Work Session, Harold E. Getty Council Chambers 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers PUBLIC INFORMATION 1. Community Development Board Meeting Minutes September and October 2019. 2. Airport Board Meeting Minutes, October 22, 2019. Page 4 of 105 CITY OF WATERLOO Council Communication Steve Schmitt, At -Large Council Member City Council Meeting: 12/2/2019 Prepared: REVIEWERS: Department Reviewer Action Clerk Office Felchle, Kelley Approved Submitted by: Submitted By: Date 11/26/2019 - 5:56 PM Page 5 of 105 CITY OF WATERLOO Council Communication Minutes of November 25, 2019, Regular Session, as proposed City Council Meeting: 12/2/2019 Prepared: REVIEWERS: Department Reviewer Action Clerk Office Felchle, Kelley Approved ATTACHMENTS: Description Type ❑ Minutes of November 25, 2019 Backup Material Submitted by: Submitted By: Date 11/26/2019 - 5:54 PM Page 6 of 105 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as December 30, 2019, to approve a request by Fred Rose, L.C. for a Site Plan Amendment to the "M-2,P" Planned Industrial District, to allow for the construction of a 14,300 square foot airport hangar, located east of 2790 Livingston Lane, and instruct the City Clerk to publish notice. City Council Meeting: 12/2/2019 Prepared: 11/25/2019 REVIEWERS: Department Planning & Zoning Clerk Office Reviewer Schroeder, Aric Even, LeAnn ATTACHMENTS: Description ❑ Staff Report ❑ Overview Map ❑ Aerial Map ❑ Site Plan ❑ Elevations Building Drawing ❑ Floor Plan ❑ Pictures ❑ Plat Map ❑ Lease Legal Description ❑ Application SUBJECT: Submitted by: Recommended Action: S ummary S tatement: Expenditure Required: Source of Funds: Action Approved Approved Type Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Cover Memo Date 11/27/2019 - 10:07 AM 11/27/2019 - 10:57 AM Resolution setting date of public hearing as December 30, 2019, to approve a request by Fred Rose, L.C. for a Site Plan Amendment to the "M-2,P" Planned Industrial District, to allow for the construction of a 14,300 square foot airport hangar, located east of 2790 Livingston Lane, and instruct the City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning & Development Director Approval Transmitted herewith is a request by Fred Rose, L.C. for a Site Plan Amendment to the "M-2,P" Planned Industrial District to allow for the construction of a 14,300 SF Airport Hangar located east of 2790 Livingston Lane. None N/A Page 7 of 105 Policy Issue: Strategy 1.3: Ensure that development ready sites exist and realistic, meaningful incentives are defined to attract new business and support existing businesses. Alternative: N/A Background Information: The request to construct a new 14,300 SF airport hanger would not appear to have a negative impact upon the surrounding area as it would appear to be compatible with other industrial and commercial development in the area. The proposed Site Plan Amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Betsworth Drive which is a local road and Airport Boulevard which is a collector. The site plan notes elevation contours, neighboring tracks of land, lot dimensions, hanger location, and road access. None of the property is located in the 100-year flood plain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 0167F, dated July 18, 2011 Therefore, staff recommends that the request for a Site Plan Amendment in the "M-2,P" Planned Manufacturing District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would appear to have a positive impact upon the surrounding area by infusing private investment into and airport related use at the Waterloo Regional Airport. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, landscaping, drainage, setbacks ,etc. LEASE AREA DESCRIPTION: Part of the Northwest Quarter of Section 4, Township 89 North, Range 13 West of the 5th Principal Meridian, City of Waterloo, Black Hawk County, Iowa, and more particularly described as follows: Commencing at the intersection of the Northerly Right of Way line of Betsworth Drive and the Westerly Right of Way line of Airport Boulevard; Thence North 67°00' 10" East (assumed bearing), 139.97 feet along Page 8 of 105 Legal Descriptions: the Northerly Right -of -Way line of said Betsworth Drive to the Easterly Right of Way line of Airport Boulevard; Thence North 58°47'49" East, 985.78 feet to the Point of Beginning; Thence North 13° 14' 31" West, 202.00 feet; Thence North 76°45'29" East, 154.00 feet; Thence South 13°14'31" East, 91.87 feet; Thence North 76°45'29" East, 68.85 feet; Thence South 13°14'31" East, 57.33 feet; Thence South 76°45'29" West, 68.85 feet; Thence South 13°14'31" East, 52.81 feet; Thence South 76°45'29" West, 154.00 feet to the Point of Beginning; containing 0.80 acre (35,055 SW. FT.), subject to other leases and easements of record. Page 9 of 105 December 16, 2019 REQUEST: APPLICANT(S): Owner: GENERAL DESCRIPTION: SURROUNDING LAND USES AND IMPACT ON NEIGHBORHOOD: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: RELATIONSHIP TO RECREATIONAL TRAIL PLAN AND COMPLETE STREETS POLICY: ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS/ SCREENING/ LANDSCAPING REQUIRED: DRAINAGE: DEVELOPMENT HISTORY: Request by Fred Rose, L.C. for a Site Plan Amendment to the "M- 2,P" Planned Industrial District to allow for the construction of a 14,300 SF Airport Hangar located east of 2790 Livingston Lane. Fred Rose, L.C., 7103 Chancellor, Suite 100, Cedar Falls, IA 50613 City of Waterloo, 715 Mulberry Street, Waterloo, IA 50703 The applicant is requesting to construct a new 14,300 SF airport hangar on City of Waterloo owned property at the Waterloo Regional Airport. The request to construct an airport hanger would not appear to have a negative impact upon the surrounding area as it would appear to be compatible with other industrial and commercial development in the area. The proposed Site Plan Amendment would not appear to have a negative impact upon vehicular or pedestrian traffic conditions in the area. The site is served by Betsworth Drive which is a local road and Airport Boulevard which is a collector. There are no trails or sidewalks in the immediate project area. The area in question has been zoned "M-2,P" Planned Industrial District since March 13, 1995, when the land was rezoned from "A-1" Agricultural District to allow for industrial and commercial development on the site. Surrounding land uses and their zoning designations are as follows: North — Hangar 4 and Airport, zoned "M-2,P" Planned Industrial District. South — Vacant Land, zoned "M-2,P" Planned Industrial District. East —Airport, zoned "M-2,P" Planned Industrial District. West — Parking and Airport, zoned "M-2,P" Planned Industrial District. No buffers are needed regarding this request. The applicant will need to submit and execute a landscaping plan for the site during the building permit approval process. It will be necessary that a storm water detention plan is submitted, as well as a SWPPP to the Engineering Department for review and approval. The proposed request would not appear to have a negative impact upon drainage in the area. The surrounding area is mostly vacant land, hangers, or runways to the north, south, and east. Land to the west consists of the SPA East of 2790 Livingston Lane Page 1 of Page 10 of 105 December4, 2019 FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: Waterloo Regional Airport with buildings constructed from the 1950's to the 2000's. None of the property is located in the 100-year flood plain as indicated by the Federal Insurance Administration's Flood Insurance Rate Map, Community Number 190025 0167F, dated July 18, 2011. Lincoln Elementary School is located 2.6 miles to the southeast, George Washington Carver Academy is located 3.43 miles to the southeast, and East High School is located 4.76 miles to the southeast. George Wyth State Park is located 0.5 miles to the south of the site. UTILITIES: WATER, There is an 8" sewer line that connects to the project site and 10" SANITARY SEWER, storm sewer underneath Betsworth Drive. In addition there is a 12" STORM SEWER, ETC. sewer line and 18" Storm sewer along Airport Boulevard. It should also be noted that the water lines are owned by the airport and not the Waterloo Water Works. The applicant will have to work with the airport to tie into their water main and work with Mid -American Energy to relocate existing power lines. There are multiple utilities located within the area of the proposed building that will need to be relocated as part of the project. RELATIONSHIP TO The Future Land Use Map designates this area to the North, East, COMPREHENSIVE and West as Parks, Open Spaces, Hospitals, Government Facility, LAND USE PLAN: Public Areas, and Government Facilities. Land to the south is designated as Industrial. The proposed site plan amendment would be in conformance with the Comprehensive Plan and Future Land Use Map for this area. STAFF ANALYSIS — The applicant is requesting to construct a 14,300 SF Airport ZONING Hangar. The area in question is zoned "M-2,P" Planned Industrial ORDINANCE: District, and this zoning is designed to permit the establishment of industrial parks and to provide for the orderly planned growth of industries on large tracts of land and allowing for greater flexibility and diversification of land uses and building locations. It is also intended that such industrial parks be developed to maximize the potentials of industrial areas and at the same time minimize any adverse effect upon adjacent properties in other zoning districts. The Zoning Ordinance requires 1 space for every 2 persons employed at the facility which is anticipated to only be 2 employees at the maximum. The site currently has a large hard surfaced area that can address parking needs. The site plan notes elevation contours, neighboring tracks of land, lot dimensions, hanger location, and road access. STAFF ANALYSIS — A plat will not need to be submitted for this area as part of this SUBDIVISION request, as the area will remain in the ownership at the City of ORDINANCE: Waterloo and leased to the applicant. The City will own the SPA East of 2790 Livingston Lane Page 2 of Page 11 of 105 December4, 2019 AIRPORT LAND USE AND HEIGHT OVERLAY DISTRICT TECHNICAL REVIEW COMMITTEE STAFF RECOMMENDATION: hanger once the lease period expires. The proposed Site Plan Amendment area is designated as Zone C on the Waterloo Airport Land Use and Height Overlay Map. The maximum elevation/height of the structure allowed at the Airport Hanger site is 993 feet and the base elevation of the site is only 885 feet. The height of the hanger is 29 feet and the base elevation plus the hanger height is only 914 feet, which is 79 feet less than what is the height maximum for the site. In addition no impacts are anticipated regarding the proposed land use for the building of an Airport Hanger and the proposed building is considered a compatible use in the the City of Waterloo Airport Land Use and Height Overlay Zoning Ordinance. Therefore all conditions are met. Therefore, staff recommends that the request for a Site Plan Amendment in the "M-2,P" Planned Manufacturing District, be approved for the following reasons: 1. The request is in conformance with the Comprehensive Plan and Future Land Use Map for this area. 2. The request would not appear to have a negative impact on traffic conditions in the area. 3. The request would appear to have a positive impact upon the surrounding area by infusing private investment into and airport related use at the Waterloo Regional Airport. And with the following conditions(s): 1. That the final site plan meets all applicable city codes, regulations, etc. including, but not limited to, landscaping, drainage, setbacks ,etc. SPA East of 2790 Livingston Lane Page 3 of Page 12 of 1 05 City of Waterloo City Council December 16, 2019 W. WASHINGTON ST C-Z GERopINE RD A-1 AIRPORT BLVD WAIRLINE HWY M-1 \eR0 qp '4ys LA -1 A=1 0 A-1 W.•BIG ROCK RD M-1 M-2 M-2 East of 2790 Livingston Lane Site Plan Amendment to "M-2,P" Fred Rose L.C. Page 13 of 105 [ City of Waterloo City Council December 16, 2019 Location of Proposed Airplane Hanger East of 2790 Livingston Lane Site Plan Amendment to "M-2,P" Fred Rose L.C. The Rose Companies FRED RQSH, L.C. air ARCfIIT[CTUR[ DEVELOPER FRED ROSE, LLC ADDRESS 7103 CHANCELLOR DRIVE, SUITE 100 CEDAR FALLS, IOWA 50613 P# 319.266.1110 ARCHITECT DAN LEVI, AIA FIRM LEVI ARCHITECTURE ADDRESS 7103 CHANCELLOR DRIVE, SUITE 100 CEDAR FALLS, IOWA 50613 P# 319.277.5636 DESIGN MANAGER ALEX J. BOWER ABOWER©FEHR-GRAHAM.COM DESIGN PROFESSIONAL NATHAN P. KASS, PE, PLS FIRM FEHR GRAHAM ADDRESS 200 5TH AVENUE SE, SUITE 100 CEDAR RAPIDS, IA 52401 P# 319.294.6909 30 0 s 30 N 60 90 FEET G:\C3D\19\19-902\19-902 Design.dwg, FG—Concept — 30 (2) PLOT DATE: 11/26/19 • i0-rn PROPOSED LEASE BOUNDARY vt 111 �I- — 0 154.00' al 15' _u— 130' 0 0 GPI c-P o ooccZN:5() PROPOSED ROLLER GATE 154.00' co T N 01 0 c 80.05' EXISTING HANGAR 4 L f L 68.85 X X 52.18' II II II II II II • 68' s GN I 1 1 64.4' PROPOSED FUEL STORAGE 1 NOTES: 1. RUNWAY PROTECTION ZONE ELEVATIONS ARE BASED ON MAP PREPARED BY INRCOG DATED FEBRUARY 2016. 2. IMPROVEMENT AREA IS WITHIN ZONE C, TRANSITIONAL SURFACE. THIS ZONE TAPERS ELEVATION AT 1'Vt/7'Hz. CORPORATE AIRCRAFT HANGAR CONCEPTUAL DRAWING WATERLOO REGIONAL AIRPORT (ALO) WATERLOO, IOWA November 26, 2019 E'.'RGR/'NAM ENGINEERING & ENVIRONMENTAL ILLINOIS IOWA WISCONSIN 1 Page 15 of 105 © 2019 FEHR GRAHAV ROOF COPING, TYP. $TOP OF EAVE +29.-0" Ain TOP OF WINDOW +24'-0" ALUM. CLERESTORY WINDOW FRAMING EXTERIOR WALL LIGHT, TYP. STYLWALL PANELS, TYP. INSUL. 10'x8' OVERHEAD DOOR Ain FINISHED FLOOR +0'-0" CONC. FOOTING & FOUNDATION, TYP. ROOF COPING, TYP. TOP OF EAVE +29'-0" ?TOP OF WINDOW Y+24.-0" ALUM. CLERESTORY WINDOW FRAMING STYLWALL PANELS, TYP. FINISHED FLOOR +0'—O" CONC. FOOTING & FOUNDATION, TYP. 111111 IIM1IIINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII11 INSUL. GALV. H.M. DOOR & FRAME W/ CONC. STOOP, TYP. [AST [LEVATION HYDRAULIC 80'x24' OVERHEAD DOOR OVERHEAD DOOR SUPPORT TRUSS Scale: 3/32" = 1'-0" WEST [LEVATION r T ARCilliiCTURE P.O. Box 1240 Cedar Falls, IA 50613 319.277.5636 319.277.56391ax www.leviarchitecture.com ©Copyright 2019 Drowings & specificolio s, ideos, designs, & arrangements represented ere & shdl remain the property of the architect & no part shall be copied or disclosed to others or used in connection with any wak a project other than the specified project for which they hove been prepared without the written consent of the architect. Visual contact with these drawings & specifications shall constitute conclusive evidence of acceptance of These restrictions. Waterloo, Iowa Proposed Exterior Elevations A3.O Date: Nov. 19, 2019 Page 16 of 1 ale: 3/32" = 1'-0" ROOF COPING, TYP. 4 TOP OF EAVE +29.-0" TOP OF WINDOW +24'-0" ALUM. CLERESTORY WINDOW FRAMING EXTERIOR WALL LIGHT, TYP. STYLWALL PANELS, TYP. ‘-Pr FINISHED FLOOR Y +0'-0" CONC. FOOTING & FOUNDATION, TYP. II V V 0 V V II 0 0 0 V I I Y I II V I III �,� `NSUL. 12'x 10' O.H. DOOR \ ` INSUL. GALV. H.M. DOOR & FRAME W/ CONC. STOOP, TYP. ALUM. WINDOW FRAMING ALUM. WINDOW FRAMING $OUTU [LEVATION Scale: 3/32" = 1'-0" TOP OFEAVE VIIIIIIIIVIIIIIIIIIIIIIIIIIIVIIVIIIIIIIIIIIIIIIIIIIIIIIIVIIVIIVIIIIII YIIYIIYIIIIIIVIIVIIIIIIIIIIIIIIIIIIIIIIIIIIIVIIVIIIIIIIIIIIIIIIIIIIIIIIIIIIVIIIIIIIIIIIIIIIIIVIIYIIIIIVIIIIIIIIIIIIIIVIIIIIYIIIIIVII A.+29.-0" TOP OF WINDOW 1 l +24.-0" ALUM. CLERESTORY WINDOW FRAMING STYLWALL PANELS, TYP. FINISHED FLOOR _, +0 0 a i_ J EXTERIOR WALL/ LIGHT, TYP \ ._ CONC. FOOTING & FOUNDATION, TYP. INSUL. GALV. H.M. DOOR & FRAME W/ CONC. STOOP, TYP. NORTU ELEVATION Sc,ag: 17 of/cW" — 1' 0„ INSUL. 12'x10' 0.H. DOOR + INSUL. GALV. H.M. DOOR & FRAME W/ CONC. STOOP, TYP. J P.O. Box 1240 Cedar Falls, IA 50613 319.277.5636 319.277.56391ax www.leviarchitecture.com ©Copyright 2019 Drawings & specifications, ideas, designs, & arrangements represented are & shall remain the property of the architect & no part shall be copied or disclosed to others or used in connection with any work a project other than the specified project for which they hove been prepared without the written consent of the architect. Visual contact with these drawings & specifications shall constitute conclusive evidence of acceptance of These restrictions. Waterloo, Iowa Proposed Exterior Elevations A3.1 Date: Nov. 19, 2019 777 Zvi ARCH IT[CIUR[ P.O. Box 1240 Cedar Falls, IA 50613 319.277.5636 319.277.5639fax www.leviarchitecture.com © Copyright 2019 Drawings & specifications, ideas, designs, & arrangements represented are & shall remain the property of the architect Sc no part shall be copied or disclosed to others or used in connection with any work or project other than the specified project for which they have been prepared without the written consent of the architect. Visual contact with these drawings & specifications shall constitute conclusive evidence of acceptance of these restrictions. 319.266.1091 fax 319.266.1110 www.designbuildrose.com ILI— cz L. U L. c co Q }, 0_ a) ° co o c2-0 C0 Q o u L. p o 0-0 0 cl 0 0 cn L.— (i) C13 0 O ctl c'3 0 o 0_ A2.0 Date: Nov. 13, 2019 fLOOR PLAN Scale: 1/8" = 1 -0" Page 18 of 105 Hanger — East of 2790 Livingston Lane Looking north from Betsworth Drive. Looking northwest toward the Waterloo Airport Control Tower. Looking south from the north side of the proposed location of the hanger. Looking southeast from the proposed location of the hanger. Page 19 of 105 SF -SW -NW 4-89-13 3 Slkl0' �E G� G ARP Page 20 of 105 MIDPORT AMERICA PARES PLAT NO, I TRACT D LEASE EXHIBIT LEASE AREA DESCRIPTION: PART OF THE NORTHWEST QUARTER OF SECTION 4, TOWNSHIP 89 NORTH, RANGE 13 WEST OF THE 5TH PRINCIPAL MERIDIAN, CITY OF WATERLOO, BLACK HAWK COUNTY, IOWA, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE NORTHERLY RIGHT OF WAY LINE OF BETSWORTH DRIVE AND THE WESTERLY RIGHT OF WAY LINE OF AIRPORT BOULEVARD; THENCE NORTH 67°00'10" EAST (ASSUMED BEARING), 139.97 FEET ALONG THE NORTHERLY RIGHT-OF-WAY LINE OF SAID BETSWORTH DRIVE TO THE EASTERLY RIGHT OF WAY LINE OF AIRPORT BOULEVARD; THENCE NORTH 58°47'49" EAST, 985.78 FEET TO THE POINT OF BEGINNING; THENCE NORTH 13°14'31" WEST, 202.00 FEET; THENCE NORTH 76°45'29" EAST, 154.00 FEET; THENCE SOUTH 13°14'31" EAST, 91.87 FEET; THENCE NORTH 76°45'29" EAST, 68.85 FEET; THENCE SOUTH 13°14'31" EAST, 57.33 FEET; THENCE SOUTH 76°45'29" WEST, 68.85 FEET; THENCE SOUTH 13°14'31" EAST, 52.81 FEET; THENCE SOUTH 76°45'29" WEST, 154.00 FEET TO THE POINT OF BEGINNING; CONTAINING 0.80 ACRE (35,055 SW. FT.), SUBJECT TO OTHER LEASES AND EASEMENTS OF RECORD. LEGEND • FOUND IRON PIN AND CAP NO. 8033 CALCULATED POSITION LEASE BOUNDARY S E APPROXIMATE SECTION LINE 200 0 200 FEET 11 11 GRAPHIC SCALE IN FEET `G:\C3D\19\19-902\19-902 Corp Hangar2.dwg, FG-11x8.5 PLOT DATE: 11/26/19 C/ POINT OF BEGINNING 64 LEASE AREA 0.80 ACRE 35,055 SF 6 45' 29 N QP S 13°14'31" E 91.87' N 76°45'29" E 68.85' S 13'14'31" E 57.33' S 76°45'29" W 68.85' S 1314'31" E 52.81' 11/26/2019 FEHR GRAAM ENGINEERING & ENVIRONMENTAL © 2019 FEHR GRAHAM Page 21 of 105 ILLINOIS IOWA WISCONSIN APPLICATION SITE PLAN AMENDMENT TO A "R-P", "M-P", "C-P", "B-P", "S-1" OR "C-Z" DISTRICT CITY OF WATERLOO PLANNING, PROGRAMMING, AND ZONING COMMISSION, WATERLOO, IOWA 319.291.4366 New or Overall Amendment X Individual Building Minor change (c eck one) (Minor Change must be approved by staff) 1. APPLICATION INFORMATION: a. Applicant's name (please print): P cir Q (I. as a L • e_ Address: 71°3 to lvaa4e..t-4e,� c5ttrt /c,Phone: 3 Jc ,p.( [ oc'ax: City: C State: Zip: 3 f 3 b. Status of plicant: (a) Owner (b) Other X (CHECK ONE):if other explain: DWar • l.(0)__P .40-1 0 le c. Property owner's name if different than above (please print): Address: e. r6� Uv Gk. era. oo Phone: Fax: City: State: Zip: 2. PROPERTY INFORMATION: a. General location of site plan to be amended: 0. i rn. a b. Legal description of property or portion to be amended: t'DD c. Dimensions of proposed site plan amendment: U s- ar cse"-F+ d. Area of proposed site plan amendment: ,3 `t / (4- 7 / S f f-4. [_ ¢ ciL.s a s.( dZI kira Why e. Current zoning: hi.ba, f. Reason(s) for site plan amen ment and proposed use(s) of property: cr./ u (`1 4r 1(d rX l3of cc 50,• f#r g. Conditions (if any) agree to (does riot affect existing conditions unless specifies): h. Other pertinent information (use reverse side if necessary): Please Note: If applicant is not the owner of the property, the signature of the owner must be secured. If it is the intent to subdivide (split) any land, vacant or improved in conjunction with this request it must go through a platting process (separate from site plan amendment request). The filing fee of $200 (for new or overall amendment), $100 (for individual Building), or $0 (for minor change) (payable to the City of Waterloo) is required. This fee is non-refundable. Under no condition shall said sum or any part thereof be refunded for failure of said amendment to be enacted into law. Any major change in any of the information given will require that the request go back through the process, with a new filing fee. If the request is denied no new petition covering the same or portion of the same property shall be filed with or considered by the Planning, Programming, and Zoning Commission until four (4) months have elapsed from the date of denial by the Waterloo City Council. The undersigned certify under oath and under the penalties of perjury that all information on this request and submitted along with it is true and correct. All information submitted will be used by the Waterloo Planning, Programming, and Zoning Commission and the Waterloo City Council in making their decision. The undersigned authorize City Zoning Officials to enter the property in question in regards to the request. 1/'/19 ",igna ure of App cant ate Signature of Owner Date Page 22 of 105 CITY OF WATERLOO Council Communication Resolution setting date of public hearing as December 16, 2019 to approve the request by the City of Waterloo to vacate 7,445 square feet of street right-of-way adjacent to 3070 West Airline Highway, and instruct the City Clerk to publish notice. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description ❑ Council Packet D Legal SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved Type Cover Memo Cover Memo Date 11/27/2019 - 9:59 AM 11/27/2019 - 11:20 AM Resolution setting date of public hearing as December 16, 2019 to approve the request by the City of Waterloo to vacate 7,445 square feet of street right-of-way adjacent to 3070 West Airline Highway, and instruct the City Clerk to publish notice. Submitted By: Noel Anderson, Community Planning and Development Director Approval Transmitted is a request to set the date of public hearing as December 16, 2019 for a request by the City of Waterloo to vacate 7,445 square feet of Airline Highway adjacent to 3070 West Airline Highway,. None N/A Right -of -Way N/A The request to vacate will not have an negative impact on the surrounding neighborhood. The request to vacate would not appear to have a negative impact on vehicular traffic in the area as the area to be vacated is not needed as city right-of-way. The nearest trail is located in George Wyth State Park which located south of US Highway 218 and there are no sidewalks in the area. Page 23 of 105 Background Information: The site is zoned "M-1" Light Industrial District and has been zoned as such since the adoption of the zoning ordinance in 1969. Neighboring land uses and zoning: North — Agricultural and the Waterloo Airport zoned "M-2,P" Planned Industrial District South — Industrial zoned "M-1" Light Industrial District. East — Industrial zoned "M-1" Light Industrial District. West — Industrial zoned "M-1,C-Z" Light Industrial Conditional Zoning District and "M-1" Light Industrial District. The request would not require any buffering by ordinance standards. The proposed vacate would not appear to have a negative impact on drainage. Industrial buildings built between 1968 and 2019. This area is not located in a flood plain as indicated by the Flood Insurance Rate Map No. 1900025 0167F Lincoln Elementary School is located 2.47 miles to the southeast, Central Middle School is located 3.26 miles to the south, and East High is located 4.67 miles to the southeast. The nearest open space is George Wyth State Park located to the south of US Highway 218. There is a 12" Sanitary Sewer Line, overhead electrical lines, and a possible gas line located in the section to be vacated therefore an easement will need to be maintained after the vacate. The Future Land Use Map designates the area as Industrial, and this request would be in compliance with the Future Land Use Map and Comprehensive Plan. The city is requesting to vacate 7,445 square feet of Airline Highway right- of-way. A portion of the right-of-way was acquired when there was a proposal to add a frontage road to Airline Highway. Additional portions of the right-of-way to be vacated were for the possible expansion of Airline Highway when it was US Highway 20. There is utilities in the vacate area therefore an easement will need to be maintained over the vacate area. On December 4, 2018 the Planning, Programming and Zoning Commission voted to vacate 65,490 square feet of the right of way located immediately to the west of this vacate request. The vacate request was approved by the City Council on January 22, 2019 with Ordinance 5479. This vacate request will extend the limits of the previous vacate an additional 80 feet to the east, allowing additional area for the redevelopment of the site. There will be a separate request to plat the land. Therefore, staff recommends the request to vacate 7,445 square feet of Airline Highway right-of-way located adjacent to 3070 West Airline Highway be approved for the following reasons: 1. The request to vacate would not appear to have a negative impact on the surrounding area. 2. The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3. The area to be vacated is not needed for right-of-way. 4. The right-of-way to the west was previously vacated, and the area is not needed for right-of-way purposes. Page 24 of 105 Legal Descriptions: With the following conditions: 1. That an easement be maintained under, upon, and above the proposed vacate. THIS PLAT REPRESENTS A SURVEY OF TRACT "E" That part of the Southeast Quarter (SE 1/4) of Section No. 5, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County Iowa, described as follows: Commencing at the Southeast corner of said Southeast Quarter, point being a found'/" rebar in P.C.C. pavement; thence along the South line of said Southeast Quarter South 89°40'50" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/23/2015 in the Office of the Black Hawk County Recorder; thence along said Southerly extension North 00°18'40" West a distance of 33.0 feet to a found %2" rebar with license #23212, also being the point of beginning; thence continuing along said Southerly extension North 00°18'40" West a distance of 27.05 feet to a found '/2" rebar with license #23212; thence North 89°41' 10" East a distance of 80.0 feet to a set'/2" rebar with license #23212; thence South 00°18'40" East a distance of 27.05 feet to a set %2" rebar with license #23212; thence South 89°40'50" West a distance of 80.0 feet to the point of beginning. Containing 2,165 sq. ft. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Southeast Quarter is assumed to bear South 89°40'50" West for this description. THIS PLAT REPRESENTS A SURVEY OF TRACT "F" That part of the Southeast Quarter (SE 1/4) of Section No. 5, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County Iowa, described as follows: Commencing at the Southeast corner of said Southeast Quarter, point being a found '/2" rebar in P.C.C. pavement; thence along the South line of said Southeast Quarter South 89°40'50" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/23/2015 in the Office of the Black Hawk County Recorder; thence along said Southerly extension North 00°18'40" West a distance of 60.05 feet to a found '/2" rebar with license #23212, also being the point of beginning; thence continuing along said Southerly extension North 00°18'40" West a distance of 66.0 feet to the North right-of-way line of West Airline Highway, point being a found ?" rebar with aluminum cap license #19715; thence along said North right-of-way line North 89°41' East a distance of 80.0 feet to a set'/2" rebar with license #23212; Page 25 of 105 thence South 00°18'40" East a distance of 66.0 feet to a set'/2" rebar with license #23212; thence South 89°41'10" West a distance of 80.0 feet to the point of beginning. Containing 5,280 sq. ft. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Southeast Quarter is assumed to bear South 89°40'50" West for this description. Parcel letter approved by County Auditor's Office Date of Survey: 02/20/2019 Page 26 of 105 December 3, 2019 REQUEST: APPLICANT(S): GENERAL DESCRIPTION: IMPACT ON NEIGHBORHOOD SURROUNDING LAND USE: VEHICULAR & PEDESTRIAN TRAFFIC CONDITIONS: Request by the City of Waterloo to vacate 7,445 square feet of Airline Highway adjacent to 3070 West Airline Highway. City of Waterloo, 715 Mulberry Street, Waterloo, Iowa 50703 Request by the City of Waterloo to vacate 7,445 square feet of surplus right of way. The request to vacate will not have an negative impact on the & surrounding neighborhood. RELATIONSHIP TO RECREATIONAL TRAIL PLAN and COMPLETE STREETS POLICY. ZONING HISTORY FOR SITE AND IMMEDIATE VICINITY: BUFFERS REQUIRED/ NEEDED: DRAINAGE: DEVELOPMENT HISTORY: FLOODPLAIN: PUBLIC /OPEN SPACES/ SCHOOLS: The request to vacate would not appear to have a negative impact on vehicular traffic in the area as the area to be vacated is not needed as city right-of-way. The nearest trail is located in George Wyth State Park which located south of US Highway 218 and there are no sidewalks in the area. The site is zoned "M-1" Light Industrial District and has been zoned as such since the adoption of the zoning ordinance in 1969. Neighboring land uses and zoning: North —Agricultural and the Waterloo Airport zoned "M-2,P" Planned Industrial District South — Industrial zoned "M-1" Light Industrial District. East — Industrial zoned "M-1" Light Industrial District. West — Industrial zoned "M-1,C-Z" Light Industrial Conditional Zoning District and "M-1" Light Industrial District. The request would not require any buffering by ordinance standards. The proposed vacate would not appear to have a negative impact on drainage. Industrial buildings built between 1968 and 2019. This area is not located in a flood plain as indicated by the Flood Insurance Rate Map No. 1900025 0167F Lincoln Elementary School is located 2.47 miles to the southeast, Central Middle School is located 3.26 miles to the south, and East High is located 4.67 miles to the southeast. The nearest open space is George Wyth State Park located to Vacate- Airline Highway Page 1 of 3 Page 27 of 105 December 3, 2019 UTILITIES: WATER, SANITARY SEWER, STORM SEWER, ETC. RELATIONSHIP TO COMPREHENSIVE LAND USE PLAN: STAFF ANALYSIS — ZONING ORDINANCE: STAFF ANALYSIS — SUBDIVISION ORDINANCE: STAFF RECOMMENDATION: the south of US Highway 218. There is a 12" Sanitary Sewer Line, overhead electrical lines, and a possible gas line located in the section to be vacated therefore an easement will need to be maintained after the vacate. The Future Land Use Map designates the area as Industrial, and this request would be in compliance with the Future Land Use Map and Comprehensive Plan. The city is requesting to vacate 7,445 square feet of Airline Highway right-of-way. A portion of the right-of-way was acquired when there was a proposal to add a frontage road to Airline Highway. Additional portions of the right-of-way to be vacated were for the possible expansion of Airline Highway when it was US Highway 20. There is utilities in the vacate area therefore an easement will need to be maintained over the vacate area. On December 4, 2018 the Planning, Programming and Zoning Commission voted to vacate 65,490 square feet of the right of way located immediately to the west of this vacate request. The vacate request was approved by the City Council on January 22, 2019 with Ordinance 5479. This vacate request will extend the limits of the previous vacate an additional 80 feet to the east, allowing additional area for the redevelopment of the site. There will be a separate request to plat the land. Therefore, staff recommends the request to vacate 7,445 square feet of Airline Highway right-of-way located adjacent to 3070 West Airline Highway be approved for the following reasons: 1 The request to vacate would not appear to have a negative impact on the surrounding area. 2 The request to vacate would not appear to have a negative impact on vehicular or pedestrian traffic in the area. 3 The area to be vacated is not needed for right-of-way. 4 The right-of-way to the west was previously vacated, and the area is not needed for right-of-way purposes. Vacate- Airline Highway Page 2 of 3 Page 28 of 105 December 3, 2019 With the following conditions: 1. That an easement be maintained under, upon, and above the proposed vacate. Vacate- Airline Highway Page 3 of 3 Page 29 of 105 City of Waterloo Planning, Programming and Zoning Commission December 3, 2019 1 I I G)—�7 ar�7 1 SUPI i/j I( WAY- rn RI ITTFRfII IT N HAZELWOOD LN lc. v A Lcn -71;- ^ r- r- z r- LAKE ; z o`'"DR n 0/v4 A-1 I W. BIG ROCK R A-1 M-1 A-1 Adjacent to 3070 Airline Highway Vacate Right -of -Way City of Waterloo Page 30 of 105 City of Waterloo Planning, Programming and Zoning Commission December 3, 2019 Area to be Vacated WAIRLINE HWY 3070 West Airline Highway Adjacent to 3070 Airline Highway Vacate City of Waterloo Page 31 of 105 Page 1 of 1111111111111111111111111111111111111111 I111111IIII 1111II INDEX LEGEND Genera/ Description: Sec. 5-T89N-R13W, SE 114 Surveyor. Kyle J. Holland Surveying Company/ Holland Engineering & Surveying, Ltd. Return To: 6109 Chancellor Drive Cedar Falls, Iowa 50613.6919 (319)-266-0161 Noel Anderson/City of Waterloo City of Waterloo Survey Requested By: Proprietor. ilEE SHEET 2 FOR DESCRIPTION, LEGEND AND LOCATION MAP LEGEND A FOUND NO. 4 MAR wIOPC #23212 B FOUND NO. 4 REBAR w(0PC #23212 {5.0' N 00°19'/' W OF TRUE CORNER) Doc ID: 009491550002 Type' GEN Recorded: 02/21/2019 at 04.11:04 Pn Fee Ant: $12.00 Page 1 of 2 Black Hawk County Iowa SANDIE L. SMITH RECORDER F11e2019. 00012692 This Plat or Subdivision has been reviewed by (CityICount t w` ,u tftniJ i.. ignature of (CilylCounty) Dale Ordinance Administrator CHICAGO, CENTRAL & PACIFIC RAILROAD (100' RAW) S 88°28' E 863.7' FOUND NO. 5 REBAR 80.05' wIALUMINUM CAP #19715 (TYPICAL, UNLESS NOTED OTHERWISE) SE 1/4 SEC. 5-T89N-R 13W PARCEL "E" PLAT OF SURVEY FILE2018-11511 DATED 12/23/2015 TRACT "8" PLAT OF SURVEY F1LE2019 9617 DATED 11/21/2018 TRACT °F" PARCEL "H" Erg O OD 4 N 00°18'40" W 126.05.-1 27.05' A_ 783.65' PARCEL PLAT OF SURVEY PILE2017--19479 DATED 04/28/2017 • • rr M "UNPLATTED" Fla 0°4 `4 EXISTING 128.0' R.O.W. TRACT "F"I 5,280 SQ. FT. N 89°41' E 863.35' S 00°19% E S 89°41'10" W 863.35' - _'• R.0' ,': 27.05` 783.35' �----t TRACT "El 2,165 SQ. FT. 80.0' s_-- 783.35' 33,0'S 89°40 50" W 1725,2' P.O.B. / — — — -. - 937.7' S 1/4 CORNER SEC. 5-T89N-R13W FOUND NO.4 REBAR IN P.C.C. PAVEMENT PER 344 MISC. 129 _TRACT "P _ _ S 89°40'50" W 2662.9' TRACT A" (ASSUMED SEARING] 82 Chains/2828.17a, (2861.5)b PLAT OF SURVEY (2682.89)c (N90°00'W)d, (2663.07e F1LE2019.9617 (2663,037/, (2663.0)g, (S 88"5820"W 2682.807h DATED 11/21/2018 WEST AIRLINE HIGHWAY (I.k.a. U.S. HIGHWAY#20) (R.O.W VARIES) THIS SURVEY MEETSIOR EXCEEDS CURRENT °MINIMUM STANDARDS FOR PROPERTY SURVEYS" (411. HELLAND ENGINEERING & SURVEYING, LTD. 6109 Chancellor Drive Cedar Falls. Iowa 50613-6919 (319)-266-0161 SHEET 1 OF 2 I hereby mrliry that tNs land surveying document was prepared and the related surveywork was performed by me or under my direct personal supuvision and that I am aduiylicensed Prole gslar}a1Land 1 eyorunder 1he tlso1the State ofIowa. L ceee Number23212 My license renewal date is December 31, 2019. Ail l pages or sheets ate covered by this seal except: P.O.C. SE CORNER SEC. 5-T89N-R13W FOUND NO.4 REBAR IN P.C.C. PAVEMENT PER 344 MISC. 129 • SET NO, 4 REAR X 24" LONG w/ORANGE PLASTIC CAP # (00) RECORDED AS FILE NAME: 19-110-VACATE.DWG SCALE: 1 ° =100' PROJECT # 19-110 DRAWN BY: CDR OPCPLASTIC CAP (O=ORANGE, R=RED, Y=YELLOW) (BEARINGS ARE ASSUMED) 0' 50' 100' 200' 23212 PLAT OF SURVEY OF PART OF SE 1I4 SEC. 5-T89N-R13W BLACK HAWK COUNTY, IOWA FOR A File NNGRQUINTSUCA12692 Secp3ge 32 of 105 OD') Page2of2 THIS PLAT REPRESENTS A SURVEY OF TRACT "E" That part of the Southeast Quarter (SE 1/4) of Section No. 5, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County lowa, described as follows: Commencing at the Southeast corner of said Southeast Quarter, point being a found'/2° rebar in P.C.C. pavement; thence along the South line of said Southeast Quarter South 89°40'60" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/2312015 in the Office of the Black Hawk County Recorder; thence along saki Southerly extension North 00°18'40' West a distance of 33,0 feet to a found /" rebar with license 423212, also being the point of beginning; thence continuing along said Southerly extension North 00°18'40° West a distance of 27.05 feet to a found'V' rebar with license 423212; thence North 89°41'10' East a distance of 80.0 feet to a set %" rebar with license #23212; thence South 00° 18'40" East a distance of 27.05 feet to a set'/z' rebar with license #23212; thence South 89°40'50' West a distance of 80.0 feet to the point of beginning. Containing 2,165 sq. f1. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Southeast Quarter Is assumed to bear South 89°40'50" West for this description. THIS PLAT REPRESENTS A SURVEY OF TRACT "F" That part of the Southeast Quarter (SE 1/4) of Section No. 5, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County Iowa, described as follows: Commencing at the Southeast corner of said Southeast Quarter, point being a found'/z" rebar in P.C.C. pavement; thence along the South line of said Southeast Quarter South 89°40'50" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/23/2015 in the Office of the Black Hawk County Recorder; thence along said Southerly extension North 00°18'40" West a distance of 60.05 feet to a found'/%" rebar with license #23212, also being the point of beginning; thence continuing along said Southerly extension North 00°18'40' West a distance of 66.0 feet to the North right-of-way line of West Airline Highway, point being a found 5/a" rebar with aluminum cap license #19715; thence along said North right-of-way line North 89°41' East a distance of 80.0 feet to a set'/z' rebar with license #23212; thence South 00°18'40" East a distance of 66.0 feet to a set'/z' rebar with license #23212; thence South 89°41'10" West a distance of 80.0 feet to the point of beginning. Containing 5,280 sq. ft. Subject to restrictions, easements, covenants, ordinances, and limited access provisions of record and not of record. Note: The South line of said Southeast Quarter is assumed to bear South 89°40'50" West for this description, Parcel letter approved by County Auditor's Office Date of Survey: 02/20/2019 LOCATION MAP-' CEDAR FALLS/ WATERLOO CORP. UMITS WATERLOO REGINAL AIRPORT LEGEND (0.02a PER ORIGINAL GOVERNMENT SURVEY BY GEORGE W. JONES DATED 1211511848 (0.0)b PER WPA NOTES (NO DATE) (0.02c PER PLAT OF SURVEY 281 MISC. 806 FILED 08118/1988 (0.01d PER PLAT OF SURVEY 297 MISC. 615 DATED 05104/1990 (0 d je PLA08fT SURVEY0344 MISC. 130 (0.02! PER PLAT OF SURVEY FEE BK #2006 17728 DATED 08l1912005 (0.02g PER PLAT 0 FSURVEY FILE 2013-1824 DATED 07/26/2012 (0.02h PER PLAT OF SURVEY FILE 2016-11511 DATED 12123/2015 HELLAND ENGINEERING & SURVEYING, LTD. • SET NO. 4 REBAR X 24" LONG w10RANGE PLASTIC CAP #23212 6109ChancellorDrive (009RECORDED AS FILE NAME: 19-110VACATE.DWG Cedar Falls, towa 50613-6919 SCALE: N/A PROJECT # 19-110 DRAWN BY: CDR (319)-266-0161 SHEET 2 OF 2 OPCPLASTIC CAP(0=ORANGE, R=RED,Y=YELLOW) PLAT OF SURVEY OF PART OF SE 1/4 SEC. 5-T89N-R13W BLACK HAWK COUNTY, IOWA FOR File N2Fo@1: 7T1E?O12692 SeWp a 33 of 105 SE.SE.SE.5 57 S'S7g 2.'' PRIvA-tE 864/ NO 'PLANS ' M No 0 0 14' ELECTRICAL EASEMENT ESMT BK 5 PG 436 10-12- 1976 I . C . R. R. to 8-I H�. MIDPORT AMERICA PARK wl PLAT NO. I 2I LOT 5 30'EASEMENT 14' EASEMENT 497.83' ESMT BK 5 PG 436 0 0 8913-c - 4-74, - bo It 1 1,717? v '0 M M (h M t a 0 N. 34 OF EASEMENT VACATED 9-11-95 I ORD.4124 8 '3, // 3 3D' - /2" O, 2 2% (0 N ± 353,8 WEST 863,2. *1963,2. Bs'z.38 9 .38 AI fLINE 30' — /,z"— D,22%a San i +a t ( Sewer- 1 1a e' HWY. 86.3.7 Iti• 66' UTILITY ESMT. 0 0 fD SE" Cote., 5 c5 89-t3 Page 34 of 105 64 SW.SW.SW. 4 O O MIDPORT AMERICA PARK PLAT NO. 1 LOT 5 30' EASEMENT 1 (ELECTRICAL) 14' EASEMENT 497.83, ESMTBK5 PG436 10—I2-1976 0 tn M 6 o> cr co 70' Li_. I— U 60' _plc\'r`i \v r v H` / VL y,µpt..hccl✓' VSo.- 3IO'a ST ^/A-tloNAc_f�u,�2r� ss\ ,S V s' Noi€ % N444o7lL s( Armory 5;4-e. is /nelucke4 1n !4'Eleefr cQJ aeema.'-t.f in ESVV t—BK5 P M3( I c Fj 1— 57 MISC. BK 319—478,479— — N. 34' OF EASEMENT VACATED 9-11-95 ORD.4124 66' UTILITY EASEMENT 194E MFItit gg (r.%M C m,bc) u( Y) 8643 8'/0.20 S14 8t9 WEST 6.0 AIRLINE_ BOULEVARD CC 0 0 CC 4, O O m, t a / 7 :>,.z.r- -e 35' UTILITY ESMT . 8K.442 PG. 295 & 8K. 563 PG. 87 HWY. 0 (0 (6 Page 35 of 105 SEC 9 Vacate — Adjacent to 3070 Airline Highway Looking northwest from Airline Highway. Looking southwest from the driveway of 3070 West Airline Highway. Looking east toward the vacate area. Looking east along Airline Highway toward Airport Boulevard. Page 36 of 105 City of Waterloo Planning & Zoning Department 715 Mulberry Street, Waterloo, Iowa 50703 (319) 291-4366 ❑ Offer to Vacate and Purchase City Right -of -Way ❑ Request to Vacate Easement, Vacate Sidewalk, or Encroachment Agreement U Sale of City -Owned Property _ 2 oO 1'i'ti� Applicant: L1�� W Address: ']I �v1��-22�1 57 �'j�Phone No.: -3Ici- .? 36' General Description of Property to Vacated (i.e.- alley between A St. & B St., South of C St.): 1-I-r (7-ki LA)A-4 a ! 7 of (ref Legal description of area to be conveyed, vacated, or encroached: 1. A non-refundable filing fee(s) shall be made as follows (checks payable to City of Waterloo): • Right-of-way vacation — One Hundred Seventy Five Dollar ($175.00) Filing Fee • Easement or sidewalk vacation — Seventy Five Dollar ($75.00) Filing Fee • Encroachment — One Hundred Dollar ($100.00) Filling Fee • Sale of city -owned property not required to be vacated — No Fee • Any request not meeting the Sale of Property Policy — One Hundred Dollar ($100.00) Fee 2. Offer Price*[Note: If the offer price meets the Sale of Property Policy (see attached) the request will not be required to be reviewed by the Building & Grounds Committee.] • Asking price (see attached Sale of Property Policy for how calculated): • Deductions • May decrease price by 50% for area Iocated within an easement: • May decrease price for the City tax that will be collected on the land within 5 yrs (8 yrs inside of the CURA): • Costs (surveying & misc., demolition, remove of curbs, etc): Asking price — Deductions = Value of Property: Offer Price for Entire Area: Note: The above information is a summary of the Sale of Property Policy (see attached). All requests to vacate and purchase City right-of-way must be accompanied by a signed "Intent to Vacate" form for each abutting property to the area to be vacated. Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City Council. Any such applicant shall need to request review to Building and Grounds through a City Council member. 3. Publication and Recording Fees*: At the time a buyer(s) has been selected, all publication costs and recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers. 4. Easement*: The following easement shall be retained: 5. Other: Please provide y site . a d/or aerial photo of the area to be vacated if the request involves additiona - • : uc ' , as a read for the request. Applicant /(,2(.(9 Date *Not required for easement vacates sidewalk vacates or Encroachment Agreements Page 37 of 105 THIS PLAT REPRESENTS A SURVEY OF TRACT "E" That part of the Southeast Quarter (S/E) of Section No. 5, Township No. 89 North, Range No. 13 West of Fifth Principal Meridian, Black Hawk County, describe as follows: Commencing a the Southeast corner of said Southeast Quarter, point being a found 1/2" rebar in P.C.C. pavement; thence along the South line of said Southeast Quarter South 89°40'50" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/23/2015 in the Office of Black Hawk County Recorder; thence along and Southerly extension North 00°18'40" West a distance of 27.05 feet to a found 1/2" rebar with license #232212; thence North 89°41' 10" East a distance of 80.0 feet to a set 1/2" rebar with license #23212; thence South 00°18'40" East a distance of 27.05 feet to a set 1/2" rebar with license #23212; thence South 89°40'50" West a distance of 80.0 feet to the point of beginning. Containing 2, 165 sq. ft. THIS PLAT REPRESENTS A SURVEY OF TRACT "F" That part of the Southeast Quarter (S/E) of Section No. 5, Township No. 89 North, Range No. 13 West of the Fifth Principal Meridian, Black Hawk County Iowa, described as follows: Commencing at the Southeast corner of said Southeast Quarter, point being a found 1/2" rebar in P.C.C. pavement; thence along the South line of Southeast Quarter South 89°40'50" West a distance of 937.7 feet to the Southerly extension of the East line of of Parcel "E" per Plat of Survey recorded in File 2016-11511 dated 12/23/2015 in the Office of the Black Hawk County Recorder; thence along said Southerly extension North 00°18'40" West a distance of 60.05 feet to a found 1/2 " rebar with license #23212, also being the point of beginning; thence continuing along said Southerly extension North 00° 18'40" West a distance of 66.0 feet to the North right- of-way line of West Airline Highway, point being a found 5/8" rebar with aluminum cap license #19715; thence along said North right-of-way line North 89°41' East a distance of 80.0 feet to a set 1/2" rebar with license #23212; thence South 89°41' 10" West a distance of 80.0 to the point of beginning Containing 5,280 sq. ft. Page 38 of 105 CITY OF WATERLOO Council Communication Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as December 19, 2019 and date of public hearing as December 30, 2019, for the FY 2020 3200 block of W. Airline Highway Sanitary Sewer, Contract No. 979, and instructing the City Clerk to publish said notice.. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Reviewer Action Engineering Felchle, Kelley Approved SUBJECT: Date 11/27/2019 - 10:12 AM Resolution approving preliminary plans, specifications, form of contract, etc., setting a date of bid opening as December 19, 2019 and date of public hearing as December 30, 2019, for the FY 2020 3200 block of W. Airline Highway Sanitary Sewer, Contract No. 979, and instructing the City Clerk to publish said notice. Submitted by: Submitted By: Matt Schindle, Associate Engineer Summary Statement: Plans prepared by CGA Page 39 of 105 CITY OF WATERLOO Council Communication Resolution approving request to seek proposals for laundry services for Waterloo Fire Rescue. City Council Meeting: 12/2/2019 Prepared: 11/25/2019 REVIEWERS: Department Reviewer Action Date Fire Rescue Treloar, Pat Approved 11/25/2019 - 4:41 PM Clerk Office Felchle, Kelley Approved 11/26/2019 - 5:45 PM ATTACHMENTS: Description Type ❑ Facility Services Cover Memo SUBJECT: Resolution approving request to seek proposals for laundry services for Waterloo Fire Rescue. Submitted by: Submitted By: Pat Treloar, Fire Chief Recommended Action: Approve Summary Statement: WFR is seeking permission to obtain proposals for laundry services for our six fire stations. We are seeking pricing on a variety of products including shop rags, dishtowels, bath towels, and bar mops. Page 40 of 105 Waterloo Fire Rescue (WFR) is seeking proposals for facility laundry service for bath towels, bar mops, dishtowels, and shop rags. WFR operates six fire stations throughout the City of Waterloo. REQUEST FOR PROPOSAL (RFP) (RFP) RFP WFR 20-321 WFR LAUNDRY SERVICE All proposals are due on or before 1:00 p.m., CST, December 19, 2019, and shall be valid for 120 days from the RFP due date. Bids will be opened at 1:00 p.m. December 19, 2019 in the first floor conference room of City Hall. City Hall is located at 715 Mulberry Street, Waterloo, Iowa, 50703. Bidders are to use enclosed bid sheet. One original and three (3) copies of the proposal shall be submitted to: City of Waterloo City Clerk's Office 715 Mulberry Street Waterloo, Iowa 50703 Items received for this RFP must be clearly labeled- WFR Laundry Service. ***Bidders must include a sample of each product along with the bid sheet. All samples will be returned after award of bid. Requests for clarification regarding this RFP must be done in writing and directed to fire.chief@waterloo-ia.org Page 41 of 105 WATERLOO FIRE RESCUE SPECIFICATIONS AND BID PROPOSAL FORM For WFR Laundry Service Waterloo Fire Rescue operates out of six fire stations. Our stations require weekly laundry service for bath towels, bar mops, dishtowels, and shop rags. Bar Mops -are used to wash dishes, counter tops, and tables. Dishtowels -are used to dry dishes, counter tops, and tables. Bath Towels -are used for personal hygiene. Shop Rags -are used for vehicle inspections, cleaning of oil leaks, and many other uses. Listed below are the total weekly inventory amounts that will be divided between our six fire stations. Bar Mops-280 Dishtowels-280 Bath Towels-600 Shop Rags-120 Page 42 of 105 BID SHEET Enter bid price per unit below. Price Per Unit Bar Mops $ Dishtowels $ Bath Towels $ Shop Rags $ Inventory Maintenance Fees -if the bidder utilizes an inventory maintenance fee it must be declared separate from the price per unit listed above. We will not pay a separate delivery charge. If you require a delivery charge, you must build that charge into the price per unit bid above. Contract Length- 36 month contract with a 2.5% price increase annually. If both parties agree, the length of contract may be extended. THE CITY RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS Page 43 of 105 CITY OF WATERLOO Council Communication Resolution approving request to certify assessment to property for work performed by the Waterloo Water Works at three (3) locations, together with recommendation of approval by the Waterloo Water Works Board of Trustees. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Reviewer Action Date Water Works Coon, Chad Approved 11/26/2019 - 12:43 PM Clerk Office Even, LeAnn Approved 11/26/2019 - 4:19 PM ATTACHMENTS: Description Type ❑ November 21, 2019 Board action assessment letter Cover Memo SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Resolution approving request to certify assessment to property for work performed by the Waterloo Water Works at three (3) locations, together with recommendation of approval by the Waterloo Water Works Board of Trustees. Submitted By: Chad Coon, General Manager, Waterloo Water Works Adopt a resolution approving communication from the General Manager of the Waterloo Water Works transmitting a request to certify repair amounts for work performed by the Waterloo Water Works. The Board of Trustees of the Waterloo Water Works adopted a resolution at their November 21, 2019 Board meeting, instructing the General Manager to forward the request to certify to the City Council of Waterloo, Iowa. The repairs were made to the private service lines of customers of the Waterloo Water Works. No City funds are required for this action. The Waterloo Water Works paid for the repairs to the referenced private water service line, and then recovers the cost of the repair through this assessment process. Waterloo Water Works operating funds, primarily generated from water sales. Page 44 of 105 WATERLOO WATER WORKS CHAD COON General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 21, 2019 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: MARY H. POTTER, Chair SCOTT WIENANDS, Vice -Chair THOMAS E. WALL The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Thursday, November 21, 2019. RESOLUTION WHEREAS, the General Manager, Chad Coon, presented a statement of $5,026.61, which is supported by invoice from Frickson Bros. Excavating, and the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owner was notified by the Waterloo Water Works to repair the service line at 518 E. 2na Street, which is located on the Southwesterly 37 feet in width of the Northwesterly One-half of Lot No. 3; and the Northeasterly 10 feet in width of the Northwesterly One-half of Lot No. 6; all in Block No. 63 in The Cooley Addition to Waterloo, Iowa, Black Hawk County, and owned by Kaneisha Harrington. WHEREAS, the property owner did not respond to the notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and the cost assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 45 of 105 Page 2 It was moved by Wall, second by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Potter, Wienands, Wall. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Chad Coon, General Manager CC/cm Page 46 of 105 WATERLOO WATER WORKS CHAD COON General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 21, 2019 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: MARY H. POTTER, Chair SCOT!' WIENANDS, Vice -Chair THOMAS E. WALL The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Thursday, November 21, 2019. RESOLUTION WHEREAS, the General Manager, Chad Coon, presented a statement of $1,229.32, which is supported by invoice from Chad's Plumbing, and the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to repair the service line at 1491 Newell Street, which is located on a part of the West Fractional Half of the Southwest Quarter of Section No. 18, Township No. 89 North, Range No. 12 West of the Fifth Principal Meridian, Black Hawk County, Iowa, described as follows: Commencing at the Southeast corner of said West Fractional Half; thence North 33 feet; thence South 88 degrees 23 minutes West 10.00 feet to the point of beginning; thence North 1 degree 37 minutes West 280.00 feet; thence South 88 degrees 23 minutes West 90.00 feet; thence South 1 degree 37 minutes East 280.00 feet; thence North 88 degrees 23 minutes East 90.00 feet to the point of beginning, and owned by Todd T. Eastman and Kristi A. Eastman. WHEREAS, the property owners did not respond to the notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and the cost assessed to the property. Page 47 of 105 Page 2 NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. It was moved by Wall, second by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Potter, Wienands, Wall. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS (IA Chad Coon, General Manager CC/cm Page 48 of 105 WATERLOO WATERWORKS CHAD COON General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 21, 2019 Honorable Mayor & Council City of Waterloo City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Honorable Mayor & Council: TRUSTEES: MARY H. POTTER, Chair SCOTT WIENANDS, Vice -Chair THOMAS E. WALL The following is an excerpt from the Board Meeting of the Waterloo Water Works Trustees held Thursday, November 21, 2019. RESOLUTION WHEREAS, the General Manager, Chad Coon, presented a statement of $285.12, which is supported by invoice from All Star Plumbing & Heating, Inc., and the Waterloo Water Works, showing the work necessary to repair the service line in regards to the following: WHEREAS, the owners were notified by the Waterloo Water Works to repair the service line at 115 Gable Street, which is located on Lot 7, Block 1 in Manson's Fourth Addition, Waterloo, Iowa, Black Hawk County, and owned by Todd Straley, as contract purchaser, and MTM Holdings, LLC, as deed holder. WHEREAS, the property owners did not respond to the notification from the Waterloo Water Works and did not make repairs to the service line, the Waterloo Water Works caused the service line to be repaired and the cost assessed to the property. NOW, THEREFORE BE IT RESOLVED, by the Board of Trustees of the Waterloo Water Works, that the General Manager shall certify this statement to the City Clerk and that the Clerk in turn shall give notice and an assessment made and certified as provided in Title 8 Public Utilities, Chapter 2, Section 8-2-1, in the Code of Ordinances, City of Waterloo, Iowa. Page 49 of 105 Page 2 It was moved by Wall, second by Wienands, to adopt the resolution and instruct the General Manager to certify this resolution to the City Clerk. On Vote: Ayes: Potter, Wienands, Wall. Nays: None. Absent: None. Resolution adopted. After this is certified through your office, please send us a copy of the certification as follow through and reference with the customer. Respectfully, WATERLOO WATER WORKS Chad Coon, General Manager CC/cm Page 50 of 105 CITY OF WATERLOO Council Communication Motion to receive and place on file the 2020 Budget of the Waterloo Water Works, and authorizing City Clerk to file said documents with the Black Hawk County Auditor. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Water Works Clerk Office ATTACHMENTS: Description Cover letter to City Clerk transmitting Water Works 2020 Budget documents ❑ Proof of Publication, Notice of Pblic Hearing ❑ Adopted Budget Certificate Adopted Budget Summary and Resources and Requirements Detail Reviewer Coon, Chad Even, LeAnn Action Approved Approved SUBJECT: Submitted by: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Type Cover Memo Cover Memo Cover Memo Cover Memo Date 11/26/2019 - 12:27 PM 11/26/2019 - 4:16 PM Motion to receive and place on file the 2020 Budget of the Waterloo Water Works, and authorizing City Clerk to file said documents with the Black Hawk County Auditor. Submitted By: Chad Coon, General Manager, Waterloo Water Works Motion to receive and place on file the 2020 Budget of the Waterloo Water Works and authorizing the City Clerk to file said documents with the Black Hawk County Auditor. The 2020 Budget was adopted by the Board of Trustees of the Waterloo Water Works at their regular meeting on November 21, 2019. The Notice of Public Hearing was published on November 8, 2019. No City funds are required for this action. Waterloo Water Works operating funds, primarily generated from water sales. Page 51 of 105 WATERLOO WATER WORKS CHAD COON General Manager 325 SYCAMORE STREET • P.O. BOX 27 319-232-6280 WATERLOO, IOWA 50704 FAX: 319-232-1962 November 26, 2019 Kelley Felchle Waterloo City Clerk City Hall 715 Mulberry Street Waterloo, IA. 50703 Dear Kelley: TRUSTEES: MARY H. POTTER, Chair SCOTT WIENANDS, Vice -Chair THOMAS E. WALL Transmitted herein are three copies of the Adopted Budget Certificate, three copies of the Adopted Budget Summary, three copies of the Resources and Requirements Detail, and a copy of the Proof of Publication for the Waterloo Water Works 2020 Budget as adopted by the Board of Trustees at their regular meeting of November 21, 2019. The Notice of Public Hearing was published on November 8, 2019. Please have the 2020 budget received and filed by the City Council and send the necessary information to the Black Hawk County Auditor. After action by the City Council, please provide us with a copy of your letter to the Black Hawk County Auditor and an original signed copy of the City Council action. Please contact me if you have any comments or questions. Respectfully, WATERLOO WATER WORKS Chad Coon, General Manager CC/cm Enclosures Page 52 of 105 STATE OF IOWA, } Black Hawk County, SS Q" iYf rn 0 $ 11.949_378 Ili N 4qA h $ 14,518.936 $ 16.377,973 $ 14.964.300 N $ 16,377,973 $ 12,803.673 I do solemnly swear that the annexed copy of legal Waterloo Water Works Budget Estimate Notice was published in the Waterloo -Cedar Falls Courier, a daily newspaper printed in Waterloo, Black Hawk County, Iowa, once commencing on the 8th day of November, 2019 in the name of said newspaper, and that the annexed rate of advertised is the regular legal rate of said newspaper, and that the following is a correct bill for publishing said notice. Printer's Bill $54.05 Signed Subscribed and sworn to before me this Received of Notary Public the sum of Dollars. In full for publication of the above notice. JODI E MCK NST{ " COMM' SION 0.7E24 am Page 53 of 105 Department of Management ADOPTED BUDGET CERTIFICATE CERTIFICATION To: Waterloo City Council At a meeting of the Waterloo Water Works Board of Trustees, held after public hearing as required by law, (Governing Board) on November 21, 2019, the proposed budget for calendar year 2020 was adopted as summarized and attached hereto. Telephone Area Code (319) 232-6280 Chad Coon Board Secretary Address P.O. Box 27, 325 Sycamore Street Waterloo, Iowa Zip 50704 T Record of Public Hearing and Adoption of Budget: On November 21, 2019, Waterloo Water Works Board of Trustees met for the purpose of conducting a public hearing on the proposed CY 2020 budget as published. Notice of time and place of hearing had been published on November 8th, 2019 in the Waterloo Courier and the affidavit of publication was available to file with the City Council. The budget estimate was considered and taxpayers and residents heard for and against said estimate were as follows: No oral or written comments were received. After giving opportunity for all desiring to be heard, the Board adopted the following budget resolution: A RESOLUTION ADOPTING THE BUDGET FOR THE CALENDAR YEAR ENDING DECEMBER 31. 2020. BE IT RESOLVED by the Waterloo Water Works Board of Trustees: The budget for calendar year ending December 31, 2020, as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said calendar year is adopted, and the Secretary is directed to make the filing required by law and to set up the books in accordance with the summary and detail as adopted. Passed and approved on November 21, 2019, by the following vote: (list names) Ayes: Potter Wall Wienands Attest: Nays: None Absent:f/None v �- / "Chairperson o er Secretary Chad -Coon Page 54 of 105 WATERLOO WATER WORKS NAME OF ENTERPRISE REVENUES & OTHER FINANCING SOURCES EX Exc ADOPTED BUDGET SUMMARY Budget CY 2020 Re -Estimated CY 2019 Department of Management CALENDAR YEAR 2020 Actual CY 2018 Use of Money and Property (line 398) 241 271 301 Charges for Services (line 414) 243 $ 10,377,000 273 $ 10,195,382 303 $ 10,006,210 Miscellaneous (line 416) 245 $ 1,013,000 275 $ 1,163,829 305 $ 1,943,168 Operating Transfers In (line 417) 247 277 307 Proceeds of Long Term Debt/FEMA (line 418) 248 278 308 Proceeds of Fixed Asset Sales (line 419) 249 279 309 Total Revenues & Other Financing Sources 250 $ 11,390,000 280 $ 11,359,211 310 $ 11,949,378 'ENDITURES & TRANSFERS OUT Expenditures (line386) 255 $ 14,964,300 285 $ 9,500,174 315 $ 9,540,746 Transfers Out (line 387) 259 289 319 Total Expenditures & Transfers Out 260 $ 14,964,300 290 $ 9,500,174 320 $ 9,540,746 ass of Revenues & Other Sources Over (under) Expenditures & Transfers Out 261 $ (3,574,300) 291 $ 1,859,037 321 $ 2,408,632 Beginning Fund Balance as originally reported (line 390) 262 $ 16,377,973 292 $ 14,518,936 322 $ 12,110,304 Adjustment to actual Beginning Fund Balance as restated January 1 Ending Fund Balance December 31 (line 388) 263 $ 12,803,673 293 $ 16,377,973 323 $ 14,518,936 (line XXX) is line reference from the detail page Page 55 of 105 WATERLOO WATER WORKS NAME OF ENTERPRISE RESOURCES DETAIL Beginning Fund Balance, January 1 Use of Money & Property Charges for Services: Hospital Water Sewer Electric Gas Total Charges for Services Miscellaneous Other Financing Sources: Operating Transfers In Proceeds of Long Term Debt/FEMA Proceeds of Fixed Asset Sales Total Resources Budget CY 2020 Department of Management CALENDAR YEAR 2020 Re -Estimated CY 2019 Actual CY 2018 390 $ 16,377,973 $ 14,518,936 $ 12,110,304 398 411 404 $ 10,377,000 $ 10,195,382 $ 10,006,210 405 406 407 414 416 $ 1,013,000 $ 1,163,829 $ 1,943,168 417 418 419 421 $ 27,767,973 $ 25,878,147 $ 24,059,682 Expenditures: Total Expenditures: REQUIREMENTS DETAIL Hospital Water Sewer Electric Gas Transfers Out Ending Fund Balance December 31 Total Requirements Budget CY 2020 Re -Estimated CY 2019 Actual CY 2018 338 360 $ 14,964,300 $ 9,500,174 $ 9,540,746 357 361 362 386 $ 14,964,300 $ 9,500,174 $ 9,540,746 387 388 $ 12,803,673 $ 16,377,973 $ 14,518,936 389 $ 27,767,973 $ 25,878,147 $ 24,059,682 Page 56 of 105 CITY OF WATERLOO Council Communication Resolution approving award of bid to Boulder Contracting, LLC, of Grundy Center, Iowa, in the amount of $136,315.75, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2020 Rip Rap Repairs Along Levee System, Contract No. 999, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 12/2/2019 Prepared: 11/21/2019 REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 11/21/2019 - 5:28 PM Clerk Office Even, LeAnn Approved 11/26/2019 - 4:24 PM ATTACHMENTS: Description Type 0 Bid Tabulation Backup Material SUBJECT: Resolution approving award of bid to Boulder Contracting, LLC, of Grundy Center, Iowa, in the amount of $136,315.75, and approving the contract, bonds and certificate of insurance, in conjunction with the FY 2020 Rip Rap Repairs Along Levee System, Contract No. 999, and authorizing the Mayor and City Clerk to execute said documents. Submitted by: Submitted By: Wayne Castle, PLS, PE, Associate Engineer Source of Funds: GO Bonds Page 57 of 105 FY 2020 RIP RAP REPAIRS ALONG LEVEE SYSTEM CONTRACT NO. 999 BID OPENING: NOVEMBE 21, 2019 BID ITEM SPECIFICATION DESCRIPTION UNIT EST. QTY ENGR'S EST. UNIT PRICE ENGR'S EST UNIT PRICE EXT. BENTON'S SAND & GRAVEL UNIT PRICE BENTON'S SAND & GRAVEL UNIT PRICE EXT. VERACTIY EXCAVATING UNIT PRICE VERACTIY EXCAVATING UNIT PRICE EXT. 1 SUDAS 11020-108-A-0 MOBILIZATION LS 1.0 $ 9,500.00 $ 9,500.00 $ 4,500.00 $ 4,500.00 $ 5,000.00 $ 5,000.00 2 SUDAS 9040-108-J-0 CLASS D REVETMENT TN 3,329.0 $ 47.50 $ 158,127.50 $ 63.00 $ 209,727.00 $ 49.90 $ 166,117.10 3 SUDAS 9040-108-E-0 RECP TYPE 2 MATTING SF 2,085.0 $ 1.01 $ 2,105.85 $ 0.60 $ 1,251.00 $ 1.80 $ 3,753.00 4 SUDAS 8030-108-A TRAFFIC CONTROL LS 1.0 $ 1,000.00 $ 1,000.00 $ 500.00 $ 500.00 $ 750.00 $ 750.00 170,733.35 215,978.00 175,620.10 BID ITEM SPECIFICATION DESCRIPTION UNIT EST. QTY VIETH CONSTRUCTION UNIT PRICE VIETH CONSTRUCTION UNIT PRICE EXT. PETERSON CONTRACTORS UNIT PRICE PETERSON CONTRACTORS UNIT PRICE EXT. BOULDER CONTRACTING UNIT PRICE BOULDER CONTRACTING UNIT PRICE EXT. 1 SUDAS 11020-108-A-0 MOBILIZATION LS 1.0 $ 13,000.00 $ 13,000.00 $ 15,000.00 $ 15,000.00 $ 7,500.00 $ 7,500.00 2 SUDAS 9040-108-J-0 CLASS D REVETMENT TN 3,329.0 $ 38.00 $ 126,502.00 $ 55.00 $ 183,095.00 $ 38.00 $ 126,502.00 3 SUDAS 9040-108-E-0 RECP TYPE 2 MATTING SF 2,085.0 $ 0.40 $ 834.00 $ 0.25 $ 521.25 $ 0.75 $ 1,563.75 4 SUDAS 8030-108-A TRAFFIC CONTROL LS 1.0 $ 550.00 $ 550.00 $ 1,000.00 $ 1,000.00 $ 750.00 $ 750.00 $ 140,886.00 BID ITEM SPECIFICATION DESCRIPTION UNIT EST. QTY LODGE CONSTRUCTION UNIT PRICE LODGE CONSTRUCTION UNIT PRICE EXT. 1 SUDAS 11020-108-A-0 MOBILIZATION LS 1.0 $ 12,000.00 $ 12,000.00 2 SUDAS 9040-108-J-0 CLASS D REVETMENT TN 3,329.0 $ 46.00 $ 153,134.00 3 SUDAS 9040-108-E-0 RECP TYPE 2 MATTING SF 2,085.0 $ 0.50 $ 1,042.50 4 SUDAS 8030-108-A TRAFFIC CONTROL LS 1.0 $ 1,000.00 $ 1,000.00 $ 167,176.50 NUMBER OF BIDS RECEIVED: 6 AVERAGE BID PRICE: $ 172,598.77 $ 199,616.25 $ 136,315.75 Page 58 of 105 CITY OF WATERLOO Council Communication Resolution approving a Professional Services Agreement with Strand Associates, Inc., of Madison, Wisconsin, in an amount not to exceed $1,485,000, in conjunction with bidding and construction related services for the Wastewater Treatment Plant FY 2020 Biosolids Modifications, and authorizing the Mayor to execute said document. City Council Meeting: 12/2/2019 Prepared: 11/25/2019 REVIEWERS: Department Waste Management Clerk Office Reviewer bowman, brian Even, LeAnn ATTACHMENTS: Description D Strand Biosolids Modifications D Memo to Waterloo Mayor and City Council SUBJECT: Submitted by: Recommended Action: Expenditure Required: Source of Funds: Action Approved Approved Type Backup Material Cover Memo Date 11/26/2019 - 10:30 AM 11/26/2019 - 4:21 PM Resolution approving a Professional Services Agreement with Strand Associates, Inc., of Madison, Wisconsin, in an amount not to exceed $1,485,000, in conjunction with bidding and construction related services for the Wastewater Treatment Plant FY 2020 Biosolids Modifications, and authorizing the Mayor to execute said document. Submitted By: Brian Bowman, Treatment Operations Supervisor Approve resolution for Strand Associates Professional Service Agreement for FY 2020 Wastewater Treatment Plant Biosolids Modifications project $1,485,000 Sewer Funds Page 59 of 105 heAl STRAND ASSOCIATES® Strand Associates, Inch 910 West Wingra Drive Madison, WI 53715 (P) 608-251-4843 November 21, 2019 City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Attention: Mr. Brian Bowman, Treatment Operations Supervisor Re: Agreement for Bidding- and Construction -Related Services F.Y. 2020 Wastewater Treatment Plant Biosolids Modifications This is an Agreement between the City of Waterloo, Iowa, hereinafter referred to as OWNER, and Strand Associates, Inc.®, hereinafter referred to as ENGINEER, to provide engineering services (Services) for the F.Y. 2020 Wastewater Treatment Plant Biosolids Modifications project previously designed by ENGINEER. This Agreement shall be in accordance with the following elements. Scope of Services ENGINEER will provide the following Services to OWNER. Bidding -Related Services 1. Distribute Bidding Documents electronically through QuestCDN, available at www.strand.com and www.questcdn.com, and as optional paper copies, available to bidders by request from ENGINEER's office for a refundable deposit. 2. Submit Notice to Bidders and Notice of Public Hearing to OWNER for publishing. 3. Prepare addenda and answer questions during bidding. 4. Attend the prebid meeting and the bid opening, tabulate and analyze bid results, and assist OWNER in the award of the Construction Contract. 5. Prepare four sets of Contract Documents for signature. Contract Administration Services 1. Attend the preconstruction conference. 2. Review and reply to contractor's requests for in 3. Conduct monthly review of contractor's schedu 4. Review contractor's monthly pay requests for u 5. Review and compile certified payroll submitted Act and submit to OWNER. 6. Review contractor's shop drawing submittals, shop drawing. formation. le for up to 24 months. p to 24 months. by the contractor as required by the Davis -Bacon including up to two submittal reviews for each RAW:SKH:git1R:\MAD\DoamentsAgreements\N1Waterloo, City of{[AN3icsoGdsModitiication_Sid&Const.20f 9\Agr14463.009.docx Arizona I Illinois I Indiana I Kentucky I Ohio I Texas I Wisconsin Pager$ 6&" P05 Strand Associates, Inc® City of Waterloo Page 2 November 21, 2019 7. Attend monthly construction progress meetings and prepare meeting agenda and minutes for up to 24 months. 8. Conduct up to 18 separate site visits by the project manager or electrical, structural, or mechanical engineer to observe construction. 9. Provide partial utilization and substantial completion review and development of a substantial completion list of items to be completed or corrected. 10. Attend one final completion review. 11. Provide a supervisory control and data acquisition (SCADA) system review. This review includes up to 100 hours of factory checkout and up to 120 hours of on -site SCADA controls checkout. 12. Provide record drawings in an electronic format from information compiled from contractor's records. ENGINEER is providing drafting services only for record drawings based on records presented to ENGINEER by contractor and OWNER. ENGINEER will not be liable for the accuracy of the record drawing information provided by contractor and OWNER. Construction Observation Services Provide one resident project representative (RPR) for up to 3,900 hours of observation of construction. RPR services include field time onsite as well as office time for support of the staff related to field issues brought to the RPR. Services include field staff attendance at progress meetings, daily observation ofthe construction, and daily and weekly field documentation. RPR efforts are anticipated to be within a five-day work week for the construction period. Additional Services to address an accelerated construction schedule or to overcome being behind schedule where the contractor works weekends or longer than 40 hours per week will be considered outside this Agreement's Scope of Services and will require an amendment to this Agreement. Operation and Maintenance (O&M) Manual Services Prepare an Operation and Maintenance (O&M) Manual for the project, including written narratives, figures, and descriptive tables to assist the operators in operation of the new and modified processes and a compilation of manufacturer -provide materials. Manual will be provided in an electronic version (portable document format) and two paper copies. The written O&M manual sections shall be limited to new treatment processes or existing processes substantially modified as part of this project and are anticipated to include: introduction, primary sludge pumping, waste -activated sludge storage and thickening, blended sludge storage, biosolids dewatering, and centrate equalization. Schematics, valve lists, and figures for these sections will be produced to describe plant operation. Start-up and Operator Training Services 1. Provide start-up assistance including consultation with OWNER regarding operating assistance during the equipment manufacturer's start-up and training of equipment. 2. Attend and observe equipment manufacturer's startup of equipment and systems. 3. Provide four on -site classroom training sessions for OWNER describing design intent and operational overview on the wastewater processes being constructed or modified as part of this project. 4. Provide operating assistance to OWNER and respond to operator's inquiries during start-up of wastewater processes. RAW SKH:gjcR: MADDocuments\A-eementsl4V,Waterloo, City of(lA)1BiosolidsModification_Bid&Const.2019\Agr 463009.docx gt1fPae6o105 Strand Associates, Inc? City of Waterloo Page 3 November 21, 2019 Project Closeout Services Provide ongoing assistance to OWNER during the period following the project's final completion and extending through the contractor's 12-month warranty period. Services include office time and on -site time to assist with contractor or equipment warranty issues and answering OWNER's questions on operation of the new facility. If -Authorized Services If necessary, ENGINEER is prepared to provide the following Services upon receipt of written authorization from OWNER or OWNER's Representative. 1. Provide additional written O&M Manual sections to document the existing treatment processes which are not modified as part of this project. The basis for additional sections shall be existing documentation provided by OWNER, information obtained from on -site visits, and interviews with plant staff. Additional written sections are anticipated to include screening, grit removal, primary clarification, activated sludge, final clarification and return sludge pumping, ultraviolet disinfection, biosolids stabilization (digestion), excess flow equalization, utility systems, SCADA, personnel, and laboratory. OWNER shall provide safety section, if needed. Compilation of manufacturer -provided materials provided as part of previous projects is not included. Service Elements Not Included The following services are not included in this Agreement. If such services are required, they will be provided as noted. 1. Additional and Extended Services during construction made necessary by: a. Work damaged by fire or other cause during construction. b. A significant amount of defective or neglected work of any contractor. c. Prolongation of the time of the construction contract. d. Default by contractor under the construction contract. Any services of this type will be provided through an amendment to this Agreement. 2. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings will be provided through an amendment to this Agreement or through a separate agreement with OWNER. 3. Archaeological or Botanical Investigations: ENGINEER will assist OWNER in engaging the services of an archaeologist or botanist, if required, to perform the field investigations necessary for agency review through a separate agreement with OWNER. 4. Flood Studies: Any services involved in performing flood and floodway studies, if required, will be provided through an amendment to this Agreement or through a separate agreement with OWNER. 5. Geotechnical Engineering: Geotechnical engineering information will be required and provided through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNER with defining initial scope of geotechnical information that is required to allow OWNER to procure geotechnical engineering services. 6. Land and Easement Surveys/Procurement: Any services of this type including, but not limited to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for securing land rights necessary for siting sanitary sewer, tanks, and appurtenances will be provided through a separate agreement with OWNER. RAW.SKH,g3ea.MAD\Documents'Agreements\W\Waterloo, City of(1A)1BiosolidsModification_Bid&Const20191Ag 463 009.docx strand.com Page 62 of 105 Strand Associates, Inc' City of Waterloo Page 4 November 21, 2019 7. Preparation for and/or Appearance in Litigation on Behalf of OWNER: This type of service by ENGINEER will be provided through a separate agreement with OWNER. 8. Review of Product Substitutions or Means, Method, Technique, Sequence, or Procedure Substitutions Proposed by Contractor: ENGINEER's cost for evaluating substitute products, means, method, technique, sequence, or procedure of construction is not included in the scope of this Agreement. Service of this type by ENGINEER will be provided through an amendment to this Agreement. 9. Revising Designs, Drawings, Specifications, and Documents: Any services required after these items have been previously approved by state or federal regulatory agencies, because of a change in project scope or where such revisions are necessary to comply with changed state and federal regulations that are put in force after Services have been partially completed, will be provided through an amendment to this Agreement. 10. Services Furnished During Readvertisement for Bids, if Ordered by OWNER: If a Contract is not awarded pursuant to the original bids, any services of this type will be provided through an amendment to this Agreement. 1 I . Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up investigations may be required to identify the nature and extent of such wastes or subsurface soil or groundwater contamination and to determine appropriate methods for managing of such wastes or contamination and for follow-up monitoring. Investigation, design, or construction -related services related to buried solid, liquid, or potentially hazardous wastes or soil or groundwater contamination will be provided through a separate agreement with OWNER. Compensation OWNER shall compensate ENGINEER for Services in accordance with the following schedule. The total compensation has been divided based on elements of service. The estimated distribution of compensation per element of service shown may vary from the actual distribution of compensation under this Agreement. Element of Service Fee Compensation Method Bidding -Related Services $ 30,000 Lump Sum Contract Administration Services $ 675,000 Hourly plus expenses Construction Observation Services $ 610,000 Hourly plus expenses O&M Manual Services $ 78,000 Lump Sum Start-up and Operator Training Services $ 72,000 Lump Sum Project Closeout Services $ 20,000 Lump Sum Total $1,485,000 OWNER shall compensate ENGINEER for If -Authorized Services in accordance with the following schedule. Service Element Full Plant O&M Manual Fee Compensation Method $100,000 Lump Sum Expenses incurred for Services provided at an hourly rate such as those for travel, meals, printing, postage, copies, computer, electronic communication, and long distance telephone calls will be billed at actual cost plus ten percent. RAW'SKH gje1R \MADOncuments\Agreements\W,Waterloo, City of (tA)1BiosolidsModification_Bid&Cons[ 2039W.g544G3 099.docx www.strand.com Page 63 of 105 Strand Associates, Inc? City of Waterloo Page 5 November 21, 2019 Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are included in the Compensation. If the tax laws are subsequently changed by legislation during the life of this Agreement, this Agreement will be adjusted to reflect the net change. The compensation for the Services is based on wage scale/hourly billing rates, adjusted annually on July 1, that anticipates the Services will be completed as indicated. Should the completion time be extended, it may be cause for an adjustment in the compensation for the Services that reflects any wage scale adjustments made. The compensation for the Services will not be exceeded without prior notice to and agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. Any adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays, extensions, amendments, or changes. Schedule Services will begin upon execution of this Agreement, which is anticipated the week of December 2, 2019. Services are scheduled for completion on March 31, 2023, in accordance with the project milestones below. Overall Schedule Service Bidding -Related Services Contract Administration Services Construction Observation Services O&M Manual Services Start-up and Operator Training Services Project Closeout Services Start Date December 2, 2019 December 2, 2019 February 17, 2020 May 1, 2020 June 1, 2020 March 31, 2022 Construction Documents Bid Opening Date Notice of award of Construction Contract Notice to proceed of construction contract Substantial completion of construction Final completion of construction Completion Date February 28, 2020 March 31, 2022 March 31, 2022 November 30, 2021 November 30, 2021 March 31, 2023 Scheduled Completion Date January 16, 2020 February 17, 2020 March 9, 2020 January 7, 2022 March 9, 2022 Dates noted above may be adjusted by amendment to this Agreement based on the actual dates of Notice of Award and Notice to Proceed for Construction. Extension of the project, where substantial or final completion dates are extended, which results in ENGINEER performing the Services after the identified completion dates will constitute "extra Services." Standard of Care The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will be the care and skill ordinarily used by members of ENGINEER's profession practicing under similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER's Services. OWNER's Responsibilities l . Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to this project including previous reports, previous drawings and specifications, and any other data relative to the scope of this project. RAW sKagje1R:VMADU}r+imenis\AgeementsWAWaterloo,Cityof(lA)1BiosolidsModification_Bid&Const.2019'\Age 467609docx www,strand.com Page 64 of 105 Strand Associates, Inc' City of Waterloo Page 6 November 21, 2019 2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this Agreement, data prepared by or services of others obtained or prepared by OWNER relative to the scope of this project, such as soil borings, probings and subsurface explorations, and laboratory tests and inspections of samples, all of which ENGINEER may rely upon in performing Services under this Agreement. 3. Provide access to the site as required for ENGINEER to perform Services under this Agreement. 4. Guarantee access to and make all provisions for ENGINEER to enter upon public and private lands as required for ENGINEER to perform Services under this Agreement. 5. Examine all reports, sketches, estimates, special provisions, drawings, and other documents presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable time so as not to delay the performance of ENGINEER. 6. Provide all legal services as may be required for the development of this project. 7. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and recommendations. 8. Provide the front end documents that require the contractor to name ENGINEER as an additional insured on contractor's General Liability and Automobile Liability insurance policies and to indemnify ENGINEER to the same extent that the contractor insures and indemnifies OWNER. 9. Pay all permit and plan review fees payable to regulatory agencies. Opinion of Probable Cost Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to OWNER. Observation Services In furnishing observation services, ENGINEER's efforts will be directed toward determining for OWNER that the completed project will, in general, conform to the Contract Documents; but ENGINEER will not supervise, direct, or have control over the contractor's work and will not be responsible for the contractor's construction means, methods, techniques, sequences, procedures, or health and safety precautions or programs, or for the contractor's failure to perform the construction work in accordance with the Contract Documents. Changes 1. OWNER may make changes within the general scope of this Agreement in the Services to be performed. If such changes cause an increase or decrease in ENGINEER's cost or time required for performance of any Services under this Agreement, an equitable adjustment will be made and this Agreement will be modified in writing accordingly. 2. No services for which additional compensation will be charged by ENGINEER will be furnished without the written authorization of OWNER. The fee established herein will not be exceeded without agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services. RAW .SKH.gjc1RAMAD1Doaiment eements\WWWaterloa,Cityof(IA)1BiasolidsModification_Bid&Canst20I9'Agc41463.009.doc www snd.com Page 65 of 105 Strand Associates, Inc? City of Waterloo Page 7 November 21, 2019 3. If there is a modification of IDNR requirements relating to the Services to be performed under this Agreement subsequent to the date of execution of this Agreement, the increased or decreased cost of performance of the Services provided for in this Agreement will be reflected in an appropriate modification of this Agreement. Extension of Services This Agreement may be extended for additional Services upon OWNER's authorization. Extension of Services will be provided for a lump sum or an hourly rate plus expenses. Payment OWNER shall make monthly payments to ENGINEER for Services performed in the preceding month based upon monthly invoices. Nonpayment 30 days after the date of receipt of invoice may, at ENGINEER's option, result in assessment of a I percent per month carrying charge on the unpaid balance. Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services, ENGINEER will resume Services and there will be an equitable adjustment to the remaining project schedule and compensation as a result of the suspension. Data Provided by Others ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the acquisition or development of any such data where such data is provided by or through OWNER, contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data. Such data includes, but is not limited to, soil borings, groundwater data, chemical analyses, geotechnical testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up drawings, and topographical surveys. Termination This Agreement may be terminated with cause in whole or in part in writing by either party subject to a two -week notice and the right of the party being terminated to meet and discuss the termination before the termination takes place. ENGINEER will be paid for all completed or obligated Services up to the date of termination. Third -Party Beneficiaries Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are being performed solely for OWNER's benefit, and no other party or entity shall have any claim against ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder. OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors, and other entities involved in this project to carry out the intent of this provision. RAW SRN:Rica MADDocuments,4greements\W\Waterloo, City of (UA)1BiosolidsModifcation_Bid&Const20I9WW4463.009.docx 'nd.com age 66 of 105 Strand Associates, Inc? City of Waterloo Page 8 November 21, 2019 Dispute Resolution Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other matters in question between OWNER and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a court of competent jurisdiction within the State of Iowa. Terms and Conditions The terms and conditions of this Agreement will apply to the Services defined in the Scope of Services. OWNER -supplied purchase order is for processing payment only; terms and conditions on the purchase order shall not apply to these Services. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement. ENGINEER: STRAND ASSOCIATES, INC.' Jo .h . Bunker Corporate Secretary // OWNER: CITY OF WATERLOO Da e Honorable Quentin M. Hart Date Mayor RAW:SKH:gjcIR \MADllo amens greementOAAWaterloo, City of(IA)\BiasolidsModification _Bid&Cons[ 20195Ag,M463.009,docx Page 67 of 105 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 November 26, 2019 Memo to Waterloo Mayor and City Council: RE: Strand and Associates Inc. from Madison Wisconsin. Agreement for Bidding -and Construction - Related Services F.Y.2020 Wastewater Treatment Plant Biosolids Modifications Background Discussion This is an Agreement between the City of Waterloo and Strand and Associates to provide Bidding — Related Services, Contract Administration Services, Construction Observation Services, Operation and Maintenance Manual Services, Start-up and Operator Training Services and Project Closeout Services for the F.Y.2020 Wastewater Treatment Plant Biosolids Modifications project previously designed by Strand and Associates Recommended Action It is recommended that the City Council approve the agreement with Strand and Associates in the amount of $1,485,000 Page 68 of 105 CITY OF WATERLOO Council Communication Resolution approving award of bid to Boomerang Corporation of Anamosa, Iowa, in the amount of $4,267,662, and approving the contract, bond,and certificate of insurance in conjunction with the Dry Run Creek Interceptor, Contract No. 877, and authorizing the Mayor and City Clerk to execute said documents. City Council Meeting: 12/2/2019 Prepared: 11/27/2019 REVIEWERS: Department Waste Management Clerk Office Reviewer bowman, brian Even, LeAnn ATTACHMENTS: Description ❑ Dry Run Creek Interceptor Project ❑ Bid Tab ❑ Memo to Waterloo Mayor and City Council ❑ AECOM SUBJECT: Submitted by: Recommended Action: Expenditure Required: Source of Funds: Action Approved Approved Type Backup Material Backup Material Cover Memo Backup Material Date 11/27/2019 - 10:41 AM 11/27/2019 - 11:17 AM Resolution approving award of bid to Boomerang Corporation of Anamosa, Iowa, in the amount of $4,267,662, and approving the contract, bond,and certificate of insurance in conjunction with the Dry Run Creek Interceptor, Contract No. 877, and authorizing the Mayor and City Clerk to execute said documents. Submitted By: Brian Bowman, Treatment Operations Supervisor Approve recommendation of award of contract of Boomerang Corporation ofAnamosa, Iowa for the Dry Run Creek Interceptor in the amount of $4,267,662.00 be received, placed on file and adopted. $4,267,992.00 Sewer Funds Page 69 of 105 FORM OF CONTRACT CONTRACT FOR THE CONSTRUCTION OF DRY RUN CREEK INTERCEPTOR CITY OF WATERLOO, IOWA CONTRACT NO. 877 This contract made and entered into this day of , 20 , by and between the City of Waterloo, Iowa, a Municipal Corporation, (hereinafter referred to as City), and Boomerang Corp. of Anamosa, Iowa , (hereinafter referred to as Contractor), WITNESSETH: PAR. 1 PAR. 2 PAR. 3 PAR. 4 PAR. 5 PAR. 6 PAR. 7 Contractor agrees to build and construct the DRY RUN CREEK INTERCEPTOR, Contract No. 877, and furnish all necessary tools, equipment, materials, and labor necessary to do all the work called for in the plans and specifications in a workmanshiplike manner and for the prices set forth in Contractor's proposal, which was accepted by the City, and which is understood and agreed to be a part of this contract. It is understood and agreed that the resolution adopted by the City Council ordering the construction of the improvement, the Notice to Contractors as published, the Instruction to Bidders, the Form of Proposal, the Construction and Maintenance Bonds, the Council Proceedings relating to this matter, and the Plans and Specifications shall all be considered as forming a part of the contract the same as though they were each set out in said contract. The Contractor agrees to furnish at its own cost and expense, all necessary materials and labor for said work and to construct said improvements in a thorough, substantial, and workmanlike manner, and in strict accordance with the requirements of this contract, and of the plans and specifications made a part hereof by reference, and to the satisfaction and approval of the City and its engineer. The Contractor agrees to perform said work and install said improvements on the terms set out in bid or proposal to the City which has been accepted by the City and which is by reference made a part of this contract. The Contractor agrees to commence said work within ten (10) working days after receipt of "Notice to Proceed" and complete it on or before November 30, 2020, unless an extension of time is granted in writing by the Council of the City. Should the Contractor fail to complete said improvements in strict accordance with the terms and conditions of this contract, or the plans and specifications therefor promptly by the date herein specified, the City may pay such additional sums as it may be required to pay by reason of the failure of said contractor and deduct any and all such sums from any amount then due the Contractor. The Contractor agrees to comply with and obey all ordinances of the City of Waterloo, Iowa, relating to the obstruction of streets and alleys, keeping open passage ways for water, traffic, and protecting any excavations in any street or alley, and maintaining proper and sufficient FORM OF CONTRACT NO. 877 AECOM #60330823 (2019) C-1 OF 4 DRY RUN CREEK INTERCEPTOR Page 70 of 105 PAR. 8 PAR. 9 PAR. 10 PAR. 11 PAR. 12 PAR. 13 PAR. 14 barricades with lights and signals during all hours of darkness, to see that the backfilling is properly done, and agrees to keep the City whole and defend any and all suits that may be brought against the City by reason of any injuries that may be sustained by any person or property allegedly caused by the Contractor, or his agents, while work is done pursuant to this agreement. The Contractor agrees that in the event a law suit is brought against the City for damages allegedly sustained by reason of any act, omission or negligence of the Contractor or its agents, or on account of any injuries allegedly sustained by reason of any obstruction, hole, depression or barrier placed or dug by the defendant or its agents, in the doing of the work herein contracted for, that it will defend said suit and save the City harmless therein, and in case judgment is rendered against the City, the Contractor agrees to pay the same promptly. The Contractor agrees to carry public liability insurance in a solvent company in a sufficient amount to protect the City and those who use the streets of the City. The City shall have the right to appoint one or more construction reviewers who shall review the progress of the work in detail; also, to make any test or any material to be used in such work. No material shall be used in any work until the same has first been approved by the construction reviewer. Such construction reviewer shall have full authority to pass judgment upon all materials and upon the manner of doing the work, and their judgment on rejecting any materials, substance, or manner of work shall be final unless it is revoked or modified by the City Engineer. Any material, which has been rejected by the construction reviewer, shall be at once removed from the line of work and shall not be again taken thereon or placed with the material proposed to be used without the written consent of the City Engineer. The Contractor shall maintain no cause of action against the City on account of delays and prosecution of work, but if said work is delayed by the City, the Contractor shall have such extra time for completion of the job as was lost by reason of the delay caused by the City. The Contractor agrees to pay punctually all just claims of labor, material, men, or subcontractors who shall perform labor or furnish materials entering into this improvement. It is agreed that the City need not pay the Contractor until all such claims are paid by the Contractor. It is agreed that the City shall not be liable for said labor, material, or men under this contract. The Contractor agrees to furnish the City, simultaneously with this contract, a bond on a form to be provided by the City in the amount provided by law as stated in the Notice to Bidders, which shall be for the benefit of the City, and any and all persons injured by the breach of any of the terms of this contract. Said bond shall be filed with the City Clerk and shall be subject to the approval of the City Council, and is by reference made a part of this contract. The Contractor agrees that should it abandon work under this contract or cease the prosecution thereof for a period of thirty (30) consecutive days without reasonable cause, and should it fail to proceed with said work within ten (10) days after a notice to continue or carry it on has been mailed to it at the address given herein by the City, or after such notice has been served on it, then the City may proceed to complete said work, using any material, tools, or machinery found along said line of work, doing the work either by contract or as it may elect, and the Contractor and the sureties on its bond shall be liable to the City for the costs and expenses so paid out. Said costs shall be retained by the City from any compensation due, or to become due the Contractor, and may be recovered by the City in an action upon Contractor's bond. FORM OF CONTRACT NO. 877 AECOM #60330823 (2019) C-2 OF 4 DRY RUN CREEK INTERCEPTOR Page 71 of 105 PAR. 15 In consideration of the full compliance on the part of the Contractor with all the provisions, stipulations, and conditions hereof, or contained in the various instruments made a part of this contract by reference, and upon completion and acceptance of said work, the City agrees to pay to the Contractor, in the manner set out in the Notice to Contractors, the amount of money due the Contractor for work performed and accepted, at the unit prices set out in the Contractor's proposal, which has been accepted by the City. PAR. 16 The total amount of the contract, based on the Engineer's estimates of quantities and the Contractor's unit bid prices, and for which 100% surety bond is required is $4,267,662.00. PAR. 17 After the completion of said work, the Contractor agrees to remove all debris and cleanup said streets, and to save the City harmless from any damage allegedly resulting from a failure to clean up and remove the debris or put the street back in a proper condition for travel. PAR. 18 This contract is not divisible, but in the event of a conflict between this contract and the various instruments incorporated by reference, this contract shall govern. PAR. 19 Before the Contractor shall be entitled to receive final payment for work done under this contract, it shall execute and file a bond in the penal sum of not less than 100% of the total amount of the contract, same to be known as "Maintenance Bond," and which bond must be approved by the City Council, and which bond is in addition to the bond given by the Contractor to guarantee the completion of the work. PAR. 20 The Contractor shall maintain all work done hereunder in good order for the period of two (2) years from and after the date it is accepted by the Council of the City of Waterloo, Iowa. Said maintenance shall be made without expense to the City or the abutting property. In the event of the failure or default of the Contractor to remedy any or all defects appearing in said work within a period of two (2) years from the date of its acceptance by said Council, and after having been given ten (10) days' notice so to do by registered letter deposited in the United States Post Office in said town, addressed to said contractor at the address herein given, then the City may proceed to remedy such defects. The costs and expenses thereof to be recovered from the Contractor and the sureties on its maintenance bond by an action brought in any court of competent jurisdiction. FORM OF CONTRACT NO. 877 AECOM #60330823 (2019) C-3 OF 4 DRY RUN CREEK INTERCEPTOR Page 72 of 105 PAR. 21 The Contractor shall give notice to said City by registered letter directed to the Mayor or City Clerk/Auditor thereof not more than four (4) and not less than three (3) months prior to the expiration of the term during which the Contractor is required to maintain said improvements, in good repair by the terms of its Contract. The liability of the Contractor and of the sureties on its bond for maintenance of the said improvements shall continue until three (3) months after such notice has been given to the City, and, in any event, until two (2) years after the acceptance of the work. CITY OF WATERLOO, IOWA Mayor City Clerk BOOMERANG CORP. Contractor BY: ,(. Title: iC L Wtc-Th Ir ` Approved by the City Council of the City of Waterloo, Iowa, this day of , 20,J. ATTEST: , City Clerk Waterloo, Iowa FORM OF CONTRACT NO. 877 AECOM #60330823 (2019) C-4 OF 4 DRY RUN CREEK INTERCEPTOR Page 73 of 105 BOND NUMBER: 54228374 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, Boomerang Corp of 12536 Buffalo Road, Anamosa IA 52205 (the "Principal"), and United Fire & Casualty Company Of 118 Second Avenue SE PO Box 73909, Cedar Rapids IA 52407-3909 (the "Surety'), are held and firmly bound unto the City of Waterloo, lowa (the "Obligee"), in the penal sum of Pour Million Two Hundred Sixty Seven Thousand Six Hundred Sixty Two Dollars and Zero Cents Dollars ($ 4,267,662.00 ), lawful money of the United States, for the payment of said sum in connection with a contract (the "Contract") dated on or about for the purpose of Dry Run Creek Interceptor, City Contract No. 877, in Waterloo, Iowa . The Contract is incorporated herein by reference as though fully set forth herein. Whenever the Principal shall be and is declared by the Obligee to be in default under the Contract, with the Obligee having performed its obligations in the Contract, then the Surety, acknowledging that time is of the essence, may promptly remedy the default, or shall promptly undertake to: 1. Complete the Contract in accordance with its terms and conditions; or 2. Obtain one or more bids for completing the Contract in accordance with its terms and conditions, and upon determination by the Surety of the lowest responsible bidder, or negotiated proposal, or, if the Obligee elects, upon determination by the Obligee and the Surety Jointly of the lowest responsible bidder, or negotiated proposal, arrange for a contract between such party and the Obligee. The Surety will make available as work progresses sufficient funds to pay the cost of completion less the balance of the Contract price. The cost of completion includes responsibilities of the Principal for correction of defective work and completion of the Contract, the Obligee's legal and design professional costs resulting directly from the Principal's default, and liquidated damages or actual damages if no liquidated damages are specified in the Contract. The term "balance of the Contract price" means the total amount payable by the Obligee to the Principal under the Contract and any amendments thereto, less the amount properly paid by the Obligee to the Principal; or 3. Determine the amount for which it is liable to the Obligee and pay the Obligee that amount as soon as practicable. In the event this bond is enforced, Principal and Surety agree to indemnify Obligee and hold Obligee harmless from and against any and all costs of enforcement, including but not limited to reasonable attorneys' fees and expenses. Every Surety on this bond shall be deemed and held, any contract to the contrary notwithstanding, to consent to each and all of the following matters, without notice: 1. To any extension of time to the Contract in which to perform the Contract. 2. To any change in the plans, specifications, or Contract when such change does not involve an increase of more than twenty percent (20%) of the total Contract price, and shall then be released only as to such excess Increase. 3. That no provision of this bond or of any other contract shall be valid which limits to less than one (1) year from the time of the acceptance of the work the right to sue on this bond for defect in workmanship or material not discovered or known to the Obligee at the time such work was accepted. If the Principal performs the Contract, then this bond shall be null and void; otherwise it shall remain in full force and effect, In no event shall the Surety's total obligation exceed the penal amount of this bond. PERFORMANCE BOND CONTRACT NO. 877 PFB-1 OF 2 AECOM #60330823 (2019) DRY RUN CREEK INTERCEPTOR Page 74 of 105 Terms used herein shall include, as appropriate, the singular or plural number, neuter gender. IN WITNESS WHEREOF, the undersigned Principal and Surety have executed PRINCIPAL Boomerang Corp Name By: ., I � n ,,P Title: \ UL f e5dall SURETY or the masculine, feminine or this Performance Bond as of _ Uni ire & Cas . ty Company W,ww..aey Till . Title: AttorncyTn Fact [attach Power of Attorney] NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. If this project includes Federal Funds, the following applies to the payment bond: IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's mast current list (Circular 570 as amended) and be authorized to transact business In the State where the project is located. PERFORMANCE BOND CONTRACT NO. 877 PFB-2 OF 2 AECOM #G0330823 (2019) DRY RUN CREEK INTERCEPTOR Page 75 of 105 PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: that BOOMERANG, CORP. (Name of Contractor) 12536 Buffalo Road, Anamosa, Iowa 52205 (Address of Contractor) a Corporation (Corporation, Partnership or Individual) and, United Fire & Casualty Company (Name of Surety) 118 Second Avenue SE, PO Box 73909, Cedar Rapids IA 52407-3909 BOND NUMBER: 54228374 hereinafter called Principal, (Address of Surety) hereinafter called Surety, are held and firmly bound unto City of Waterloo, Iowa (Name of Owner) 715 Mulberry Street, Waterloo IA 50703 (Address of Owner) hereinafter called OWNER, in the penal sum of Four Million Two Hundred Sixty Seven Thousand Six Hundred Sixty Two Dollars and Zero Cents Dollars ($ 4,267,662.00 in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of , 20 a copy of which is hereto attached and made a part hereof for the construction of: DRY RUN CREEK INTERCEPTOR CITY CONTRACT NO. 877 WATERLOO, IOWA NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor In the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect. PAYMENT BOND CONTRACT NO. 877 PB-1 OF 2 AECOM 1160330823 (2019) DRY RUN CREEK INTERCEPTOR Page 76 of 105 PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect Its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS. PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied. IN WITNESS HEREOF, this instrument is executed in counterparts, each one of which shall (number) be deemed an original, this the day of , 20_ ATTEST: �t.Lv (Principal) Secretary (SEAL) Witness aPrincipal (Address) PVIVM lP1 Gf1,115- ATTEST: Witness as to urety Cris Karr - Senior Account Manager Boomerang Corp Principal 12536 Buffalo Road (s) (Address) Anamosa IA 52205 Uni shire & Casu lty Company, ' ByWPW7iw AttorCassandra J. Daley - Attorney In 3100 Oakland Rd NE The Accel Group 3100 Oakland Rd NE, Cedar Rapids IA 52402 Cedar Rapids IA 52402 (Add (Address) (Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND. If this project includes Federal Funds, the following applies to the payment bond: IMPORTANT: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business In the State where the project Is located. PAYMENT BOND CONTRACT NO. 877 PB-2 OF 2 AECOM #60330823 (2019) DRY RUN CREEK INTERCEPTOR Page 77 of 105 ufge, NSURANCE UNITED7, IRE & CASUALTY COMPANY, CEDAR RAPIDS, IA UNITED FIRE & INDEMNITY.COMPA.NY WEBSTER TX FINANCIAL. PACIFIC INSURANCE COMPANY, ROCKI.IN, CA CERTIFIED COPY OF POWER OF ATTORNEY (origina l on .file at atonic: Office of Uompany' See Certification) nttturies Buret ' Department 118.$econd Ave SE Cedar Rapids, IA 52401 KNOW ALL PERSONS BY TII SE PRLSLN S, That United Fnc & Casualty Company, a euilxtration duly .organ ized and casting under the laws of the State.;of lowa,'linited Fire & Indemnity Company, a corporation duly organized and Listing undei the laws of the Slate Of .Texas; and Financial Pacific hnsuraiice Company, 1:c.orporation duly ofgani7ed mid existing uticler the lams of* State of California (herein collectively called the Companies), and baring their corporate headquat'ters in Cedar Rapids, State of Iowa, does make, constitute and appoint . TIMOTHY J.,.GASSMANN, KEVIN S. MEASE, CASSANDRA J. DALEY, JENNIFER J.. FREYMARK, JOAN A. BONEWITZ, MICHAEL L,BYL,,LORIA. F.,RER.ICHS, KAT.IE A. MCGLAUN; ANDREW J" SCANLON,-MEGAN A. KUKER DEBORAH L. PEORI'CK, GLENDA R. TIBBEN, NORMA J. CREIGHTON; EACH INDIVI:DUALLY their ;true and lart.ful..Attoi-ttey()-nt-Fact tt nth lici yet aticl authority hereby conferred to sign seal and execute in its behalf all lawful bonds, undettrtl:ings and other ohlrgator.y instruments of simihir nature provided that no sin le obhgatton shall exceed; S20, 000 000.00 and to bind the Companies thereby as fully and to the same extent as d such instruments Et ere. signed by .thedul attthoiiced,officers:of the Companies,: and all of the acts of said Attorney, pursuant to the authority hereby given and hereby ratified and confirmed. The Authority hereby. g anted s11a41 1xgure the 1st:.day. of January, , Q20 unless sooner. revoked Company, United Fire & Indemnity Company, and Financial Pacific Insurance Company. by United Fire & Casualty. This Power of Attorney is made and executed pursuant to and by authority of the following bylaw duly adopted on May 15, 2013, by the Boards of Directors of iltiitecl_Fir'e & Casualty Company, United Fire & Indemnity Company, and Financial Pacific Insurance Company. "Article VI — Surety Bonds and Undertakings" Section 2, Appointment of Attorney -in -Fact. "The President or any Vice President, or any other officer of the Companies may, from time to tinik app6int by wiltfeu certificates attorneys -in -fact to act in behalf of the Companies in the execution of policies of insurance, bonds, undertakings and other obligatory instruments of like nature. The signature of any officer authorized hereby, and the Corporate seal, may be affixed by facsimile to any power of attorney or special power of attorney or certification of either authorized hereby_ such signature and seal, when so used, being adopted by the Companies as the original signature of such officer and true original seal of the Canis, to be valid and binding upon the Companies with the saute force and effect as though manually affixed. Such attorneys -in -fact, subject to'the limQritiions set of forth in their respective certificates of authority shall have full power to bind the Companies by their signature and execution of any such instruments anti to attach the seal the Companiesthereto.:1Le President or any Vice President, the Board of Directors or any other officer of the Companies may at any time revoke aft flower and authority preciously given to any Attorney -in -fact. .�w kgyr `• �FyC INSUgq Rf�. c' wr CORPORATE :- e. �uey2 S. o= 1496 SEAL �gY+, 0q q.=. mina, IN WITNESS WHEREOF, the COMPANIES have each caused these presents to be signed Brits vice president and its corporate seal to be hereto affixed this 1st day of January, 2018 UNITED FIRE & CASUALTY COMPANY UNITED FIRE & INDEMNITY COMPANY FINANCIAL PACIFIC INSURANCE COMPANY By: State of Iowa, County of Linn, ss: Ctrs lst day of;January-, 2018, before the• personally came Dennis J Richmann to me hnow.ai, who being by rite early swoirn, did depose and says; that he resides in Cedar Rapids Stine of Iowa; that lie is aVice President of I Hinted Fire Casualty.Company, a Vice President of United Fire '& Indemnity .C'ompatiY, tali a :Vice President of Financial Pacific Insurance Company the coil orations`,described in and which executed- Me above instrument; that he knows the seal of said corporations; that the se-1il affixed to: the. said . instrument is such corporate seal; that it ryas so affix d pin-strain:to authority given by the Board of Directors of said corporations and that he signed his name thereto pursuant to.likc authority,. and aeknowledgessameto be the act and deed of said corporations. . Patti Waddell Iowa Notarial Seal Commission number 713274 My Commission Expires 10/26/2019 Vice President 162 I/" Notary Public My conintission expires. 10;26 2019 [, Mir A.. Bertsch, Assistant Secretary of tlnited Fire &Casualty Company and .Assistant Secret ity0f United Ire & lndenulity Company,' and Assistant Setreltuy of Fiitvtcial Pacific Innsivancc Company, do lici eb - certify that' have colin1ru ed the foregoing:; copy of the Power. of Atiortte\ and affidavit, and the copy cif the Section of the bylatvs:and resolutions of 'Sit id:Corporations• as set forth in said Ponei trfAttorney, with the ORIGINALS ON FILE IN'111E 1IOME OFFICE OF SAID CORPORATIONS, and that the sane are connect transcripts thereof, and of the whole of the said originals, and that die said Power of Attorney has, not beenl'evoked and is now inifUll force and:•effect. In testimony whereof 1 haVehereuhto Snbsci'ibed mY marine and afli\ed the corporate seal of the said C:orporatious- this . day of ;,20 V`"yt,IL�II IH,7�,':-' �lnpmlu„r :sYkt 14i:sJtt ,'orl,tr ,,��. 4 ;^k9 conponATE SF Al L i4c 13P0A0045 122017 Assistant Secretary itl &C & LrF�rl I P1C This paper has a colored background and void pantograph. Revised February 2003 CONTRACTOR'S OR SUBCONTRACTOR'S AFFIRMATIVE ACTION PROGRAM Check box that applies to party completing program: ( ✓ ) General Contractor ( ) Subcontractor Section A to be completed by GENERAL. CONTRACTORS only: A. Name of Company eiOVYI '(-C"AA.0 N---e • l 3%D 43 kf-faio Address of Company r rnr,,rnoSa ti t Zip 6 a_at Q� Telephone Number (3L0t ) Federal ID Number (if no Federal ID Number, Ow er/President's Social Security Number) aH5 1119 3 Ac Haan Name of Project \ L P kdO ` 'S 2�� �E-V - MY- ProjectC t ! Contract Number O I Estimated Construction Work Dates 1D i Start Finish Name of Equal Employment Officer Section B to be completed by SUBCONTRACTORS only: B. Name of General or Prime Contractor Name of Subcontractor Subcontractor's Address Zip Subcontractor's Telephone Number Subcontractor's Federal ID Number (if no Federal ID Number Owner/President's Social Security Number) Name of Equal Employment Officer C. Remainder of program to be completed by party completing program, either Prime or Subcontractor. 1. The Owners and/or Principals of your company: -1- Page 79 of 105 Ethnic Name Address Position Sex Origin '3,101"1 s-tiarr-Cciti 12-6 (- �+ LI I-16If S &.40.i-, .1 ct tt 'aA-Pv.eS l Itit\ r SMcLtst_. kJ-3\0 l_ S croo,Y\ Q1/4041 'S L9 (t Vres is r �- -coma La_ L (\r-� 2. Other Areas of Interest: If your company has branches or subsidiaries, or if your company is a branch or subsidiary of a parent organization, give the following information: Name Address Type of Affiliation Degree II. EMPLOYER'S POLICY (Please read carefully.) A. We, the undersigned, recognize that we are morally and legally committed to nondiscrimination in employment. Any person who applies for employment with our company will not be discriminated against because of race, color, creed, sex, national origin, economic status, age, mental or physical handicap. B. The employment policies and practices of the undersigned are to recruit and hire employees without discrimination, and to treat them equally with respect to compensation and opportunities for advancement, including training, upgrading, promotion, and transfer. However, we realize the inequities associated with employment training, upgrading, contracting and subcontracting for minorities and women and we will direct our efforts to correcting any deficiencies to the maximum extent possible. The same will be required of our SUBCONTRACTORS and suppliers. C. We submit this program to assure compliance with Executive Order 11246, as amended, and other subsequent orders that may pertain to equal employment opportunity and merit employment policies, fully realizing that our qualification and/or merit system should be evaluated and revised, if necessary. D. We agree to put forth the maximum effort to achieve full employment and utilization of capabilities and productivity of all our citizens without regard to race, creed, color, sex, national origin, economic status, age, and mental or physical handicap. E. 1_.naekr-VV) (. � P ' will give training (Name of Company) and employment opportunities to local residents of Waterloo, Iowa, to the greatest extent feasible. -- 2 Page 80 of 105 III. AFFIRMATIVE ACTION A. (;:yv` A-exc -v-11 0+!P recognizes that the (Name of Company) effective application of a policy of merit employment involves more than just a policy statement, and oC v X) Vfj (C+v(� J (Name of Company) will, therefore, re-evaluate our Affirmative Action Program to ensure that equal employment opportunities are available on the basis of individual merit, and to actively encourage minorities, women and local residents to seek employment with our company on this basis. B. (» e (:xv CC) y will undertake the (Name of Comp ny) following six (6) steps to improve our Affirmative Action Program: 1. Minority Recruitment and Employment; 2. Local Recruitment and Employment; 3. Disabled Veteran and Vietnam Era Veteran Recruitment and Employment; 4. Handicapped Recruitment and Employment; 5. Female Recruitment and Employment; and 6. Training, Upgrading and Promotional Opportunities. �L}vp C. oNN{i-51.n will take (Name of Company whatever steps are necessary to ensure that our total work force has adequate minority, female, and local representation. We will utilize the following methods in our recruitment attempts: 1. Local advertising media (newspapers, radio, TV); 2. Community organizations (churches, clubs, schools); 3. Public and private institutions in the area (UNI, Hawkeye Community College); 4. Job Service of Iowa; and 5. Other. b. '3c (1`` tCW0.1, (`dVf will seek qualified minority, (Name of Company) J female, and local group applicants for all job categories and will make asserted efforts to increase minority, female and group representation in occupations at the higher levels or skill and responsibility. E. All sources of employment used shall be aware that we are an Equal Employment Opportunity Employer. Labor organizations representing our employees will be notified of our Equal Employment Opportunity Policy and Affirmative Action Program. F. Training, upgrading, promotion and transfer activities at all levels will be monitored to ensure that full consideration has been given to qualified minority, female, and local group employees. t-3y1e.4uyt (Name of Company) companies with whom we are associated and/or do business, to do the same and we will assist them in their efforts. G. v F• will encourage other -3- Page 81 of 105 H. AbOLV \0 (4Y p has taken the following (Name of Company) Affirmative Action to ensure that minority, female, local contractors and/or suppliers were provided opportunities to negotiate and/or bid on this project: (if none, write "NONE") 1. J e , f?' �f rep . CoMCc( -4 h 3WON(11-kk 2. icAr1 mod. As a result of the above efforts, we have involved minority, female, and local contractors and/or suppliers in the following areas of subcontracting: (if none, write "NONE") 1. non- '� -A-) 2. J. Uvtec�Y\c:\ CD-4 V. will require approved (Name of Company) Affirmative Action Programs from all nonexempt contractors who propose to work on this project and will take whatever steps are necessary to ensure that non -minority contractors have adequate representation of minority, female and local persons in their total work force. K. In further accordance with rules and guidelines issued pursuant to Executive Order 11246 as amended, we establish the goals for our company, based on parity percentages supplied by the City, and we realize these goals will be reviewed on an annual basis, L. jM_le•Vz. C 1 will keep records of (Name of Corr pany) specific actions relative to recruitment, employment, training, upgrading and promotion and will provide the City of Waterloo with any information relative to same, including activities of our SUBCONTRACTORS and suppliers as necessary or when requested. M. Parity figures for companies located in Waterloo are as follows: Minority Parity = .08 (8%) DYn-0+/ 04\ Ci CO r P • Affirmative Action (Name of Comp") Employment Goals: The definition of Affirmative Action Goals is as follows: "Goals may not be rigid and inflexible quotas which must be met, but must be targets, reasonably attainable by means of applying every good faith effort to make all aspects of the entire Affirmative Action Program work." For the year 20j, please submit percentage targets for employing minorities and women. If you already have reached your target for hiring minorities and women, please submit that percentage. *Goals for Minorities: <-2- Goals for Women: :2 -4- Page 82 of 105 INDICATE: *your affirmative action goals should be between 1% and 10% or more for minorities and 1% and 5% or more for women. Please be advised that the goals or targets are purely your estimation of how many women and minorities your company can reasonably expect to hire in 201. Note, that none of the goals are rigid or inflexible. They are targets that your company calculates as reasonably attainable. This will help the City in its monitoring procedures as required by City of Waterloo Resolution No. 1984-142(4). CONTRACTOR'S TOTAL WORK FORCE (WATERLOO) DISABLED VETERAN: DV VIETNAM ERA VETERAN: W HANDICAPPED: H -5- Page 83 of 105 We hereby certify that we are in compliance with all City and Federal Affirmative Action Regulations and agree to accept all liability for failure to comply. City of Waterloo Affirmative Action Officer Approved Disapproved Reason: Respectfully submitted, By: Company Executive 5-11 Date By: - -' Equal Employment Opportunity Officer Date By: Date: -s- Page 84 of 105 A� �® CERTIFICATE OF LIABILITY INSURANCE DATE .25/2o9 11/25/2019 THIS CERTIFICATE ES ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-800-300-0325 COONTACT Shelby Greiner Holmes Murphy & Assoc - CR 201 First Street SE, Suite 700 Cedar Rapids, IA 52401 Collin Forst PHONE fC. No Ext): 319-896-7702 {A#C, No): 866-231-7822 E-MAIL s reiner@holmesmur h corn ADDRESS: 3 P y INSURER(S) AFFORDING COVERAGE NAIC 8 INSURERA: Integrity Insurance Company 14303 INSURED Boomerang Corp; Ricklefa Excavating, Ltd. 12536 Buffalo Rd Anamoea, IA 52205 INSURER B : INSURER C: INSURERD: INSURERS: INSURER F : COVERAGES CERTIFICATE NUMBER: 57845585 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INR LTR TYPE OF INSURANCE INSR SWVD POLICY NUMBER POLICY EFF (MMIQOlYYYI') POLICY EXP [MMIODIYYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY CPP2694235 10/05/19 10/05/20 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 500,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 10 , 000 PERSONAL & ADV INJURY $ 1, 000, 000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE POLICY LIMIT APPLIES JEPRC X PER: LOC PRODUCTS - COMPIOP AGG $ 2,000,000 $ A AUTOMOBILE X X LIABILITY R SCHEDULED CA2694235 10/05/19 10/05/20 COMHINEDSINGLE LIMIT (Ea accident) $ 1, 000,000 BODILY INJURY {Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE {Per accident) $ A X UMBRELLALIAB EXCESS LIAR X OCCUR CLAIMS -MADE CUP2694238 10/05/19 10/05/20 EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 DED X RETENTION $ 0 $ A WORKERS COMPENSATION AN❑ EMPLOYERS' LIABILITY YfN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICEFUMEMBER EXCLUDED? N (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N ! A WCP2694237 10/05/19 10/05/20 X WCSTATU- TQRY LIMITS O7H- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1, 0 00 , 000 E.L. DISEASE - POLICY LIMIT $ 1, 000 , 00 0 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Addilional Remarks Schedule, if more space Is required) The City of Waterloo is an additional insured on the General Liability as required by written contract with the insured per policy terms and corxditions. 30 days' notice of cancellation will be provided, with the exception for non-payment o= premium, per policy terms and conditions, CERTIFICATE HOLDER CANCELLATION City of Waterloo 715 Mulberry Street Waterloo, IA 50703 USA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2014/01) egreinercr 57545585 O 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 85 of 105 Dry Run Creek Interceptor, Cont. #877 Bid Tab: November 7, 2019 Estimate: $4,700,000.00 Bidder Bid Security Total Bid Amount Dave Schmitt Construction Co., Inc. Cedar Rapids, IA 5% $6,102,875.10 S.M. Hentges & Sons, Inc. ° Jordan, MN 5 /o $6,125,192.00 Boomerang Corp. Anamosa, IA ° 5 /o $4,267,662.00 Peterson Contractors Reinbeck, IA 5% $6,359,202.00 Page 86 of 105 CITY OF WATERLOO, IOWA WASTE MANAGEMENT SERVICES DEPARTMENT 3505 Easton Ave. • Waterloo, IA 50702 • (319) 291-4553 November 27, 2019 Memo to Waterloo Mayor and City Council: RE: Resolution approving award of Contract to Boomerang Corporation of Anamosa, Iowa in the amount of $4,267,662.00 for Dry Run Creek Interceptor Contract No.877 Background Discussion This is an approval of award of contract for the construction of Dry Run Creek Interceptor to Boomerang Corporation. Bid openings were November 7, 2019 and Boomerang Corporation was low bid by a significant margin. Dry Run Creek interceptor benefits the City of Waterloo twofold in as it takes flow off Service Area 19 which has been identified as an area that requires attention due to high flow rates and it prepares the City for future growth and economic development in the Dry Run Interceptor catchment area. Recommended Action It is recommended that the City Council award this contract to Boomerang Corporation of Anamosa, Iowa $4,267,662.00 Page 87 of 105 A=COM November 27, 2019 Mr. Brian Bowman Wastewater Treatment Facilities 3505 Easton Avenue Waterloo, Iowa 50702 Subject: Dry Run Creek Interceptor City Contract No. 877 Waterloo, Iowa AECOM #60330823 Dear Mr. Bowman: AECOM 319-232-6531 tel 501 Sycamore Street 319-232-0271 fax Suite 222 Waterloo, Iowa 50703 www.aecom.com AECOM reviewed the bids submitted for the Dry Run Creek Interceptor project which bid on Thursday, November 7, 2019. Boomerang Corporation, of Anamosa, Iowa, was the low bidder and has met requirements of the Instructions to Bidders, which included submission of the following documents: • Signed Unit Price Bid Proposal Form, Including Acknowledgement of Receipt of the four (4) Issued Addendums • Bid Bond Totaling 5% of the Bid Amount • Bidder Status Form • SRF Attachment Nos. 1, 2, 3, 4 and 5 • Equal Opportunity Clause • Non -Collusion Affidavit of Prime Bidder • MBE/WBE Pre -Bid Contact Information Form • Signed Contracts • Performance and Payments Bonds • Contractor's Affirmative Action Program • Certificate of Insurance • Wage/Workforce Information AECOM recommends that the City of Waterloo award the Dry Run Creek Interceptor contract to Boomerang Corporation, of Anamosa, Iowa, for the contract price of $4,267,662.00. Yours sincerely, Ross A. Hillsman, PE P:\60330823\00000000\600-Construction Support\615 CONTRACTS\Letter of Recommendation\2019-11-26 - BBowman - DRCrk Intrcptr - Ltr of Recom.docx Page 88 of 105 CITY OF WATERLOO Council Communication Resolution authorizing the transfer of $64,250 from Fund 010, General Fund, to Fund 101, Tax Increment Financing Fund, to reimburse the TIF fund for eligible contract expenses, effective June 30, 2019. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 11/27/2019 - 11:24 AM Clerk Office Even, LeAnn Approved 11/27/2019 - 11:25 AM ATTACHMENTS: Description Type ❑ Transfer Resolution Clarification June 30 2019 Cover Memo Resolution authorizing the transfer of $64,250 from Fund 010, General SUBJECT: Fund, to Fund 101, Tax Increment Financing Fund, to reimburse the TIF fund for eligible contract expenses, effective June 30, 2019. Submitted by: Submitted By: Michelle Weidner, Chief Financial Officer Summary Statement: This portion of the transfer resolution wasn't stated clearly in the fund transfer resolution that was approved June 24, 2019. This action will clarify that the funds were advanced from the General Fund to the Tax Increment Financing Fund. This is for the transfer of $40,000 for the Main Street contract and $$24,250 for the Grow Cedar Valley contract. The expenses are ultimately paid from the Tax Increment Financing Fund. That portion of the transfer was clearly stated on the transfer resolution. Page 89 of 105 Mayor QUENTIN HART COUNCIL MEMBERS MARGARET KLEIN Ward 1 BRUCE JACOBS Ward 2 PATRICK MORRISSEY Ward 3 JEROME AMOS, JR. Ward 4 RAY FEUSS Ward 5 SHARON NON At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT KELLEY FELCHLE • City Clerk MICHELLE WEIDNER, CPA • Chief Financial Officer Council Communication City Council Meeting: Prepared: Dept. Head Signature: Number of Attachments: SUBJECT: Submitted by: December 2, 2019 November 26, 2019 Michelle C. Weidner None Transfer Resolutions Michelle C. Weidner, Chief Financial Officer Recommended City Council Action: I recommend the adoption of the following resolutions to comply with state law: 1. Authorizing the transfer of $64,250 from Fund 010, General Fund, to Fund 101, Tax Increment Financing Fund to reimburse the TIF fund for eligible expenses effective June 30, 2019. This portion of the transfers wasn't stated clearly in the fund transfer resolution that was approved June 24, 2019. This will clarify that the funds were advanced from the General Fund to the Tax Increment Financing Fund. $40,000 is for the Main Street contract and $24,250 is for the Grow Cedar Valley contract. The expenses are ultimately paid from the Tax Increment Financing Fund. That portion of the transfer was clearly stated on the transfer resolution. Summary Statement: Expenditure Required: Increment Source of Funds: Increment step to See explanations provided above. $64,250 from the General Fund to the Tax Financing Fund. The expenses are ultimately paid by the Tax Financing Fund. This transfer is an intermediate do that. Policy Issue: These transfers are made to comply with state law and council's direction regarding sources of payment for various expenses. Alternative: None. Background Information: See above. WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Page 90 of 105 CITY OF WATERLOO Council Communication Motion approving Change Order No. 1 for a net increase of $1,800, in conjunction with demolition services at 326 Crescent Place, and authorizing the Mayor and City Clerk to execute said document. City Council Meeting: 12/2/2019 Prepared: 11/27/2019 REVIEWERS: Department Planning & Zoning Clerk Office ATTACHMENTS: Description ❑ Invoice ❑ Change Order Form Submitted by: Recommended Action: Summary Statement: Expenditure Required: Reviewer Schroeder, Aric Even, LeAnn Action Approved Approved Type Backup Material Backup Material Date 11/27/2019 - 10:44 AM 11/27/2019 - 11:15 AM Submitted By: Noel Anderson, Community Planning and Development Director Approval The original contract was approved on April 8, 2019 for $102,100.00 for demolition and back fill of several properties which 326 Crescent Place was one of them. After the sewer line disconnect of 326 Crescent Place Mr. Willie Outlaw who lives at 330 Crescent Place began having sewer issues. Mr. Outlaw hired A-1 Sewer and Drain Services to inspect the line. It was then discovered that his sewer line was connected to 330 Crescent Place and was inadvertently disconnected. Mr. Outlaw paid $160 of the total bill of $363 to A-1 Plumbing. Staff requested that Lehman Trucking reconnect the sewer line at 330 Crescent Place at an additional cost of $1,436.20. Mr. Outlaw than requested that the city pay for the service call made by A-1 Plumbing. To expedite the situation staff requested that Lehman trucking reimburse Mr. Outlaw the $160 paid to A-1 Plumbing for the service call and pay A-1 Plumbing the remaining balance of $203.80 and the city would then reimburse Lehman Trucking. Therefore, we are requesting the change order to reimburse Lehman Trucking for the Service call made by A-1 Plumbing and for the extra work reconnecting Mr. Outlaws sewer line for a total $1,800.00. Staff would also note that the contractor did search the TAP records that typically would indicate the location of the sewer line; however the tap record for 330 Crescent Place was blank.Therefore, it was not known that 326 and 330 Crescent Place had a shared service line. $1,800.00 Page 91 of 105 Source of Funds: Nuisance bonds Policy Issue: Nuisance Abatement Page 92 of 105 Lehman Trucking and Excavating, Inc. 1422 Ashland Ave Waterloo, IA 50703 319-235-6163 lehmante@hotmail.com 10149 Chris Western City of Waterloo Planning and Zoning Dept. Chris Western 715 Mulberry Street Iowa Waterloo, IA 50703 FF 05/28/2019 $1,800.00 Chris Western City of Waterloo Planning and Zoning Dept. Chris Western 715 Mulberry Street Iowa Waterloo, IA 50703 06/27/2019 Net 30 ENCLOSED DATE RATE AMOUNT 05/24/2019 02 Site Work 05/24/2019 02 Site Work 05/25/2019 02 Site Work 05/28/2019 Money reimbursed to Willie Outlaw for Al Sewer and Drain Services Money paid to Al Sewer and drain services for 330 Cresent Place inspection Sewer repair to neighbors sewer that connected to house at 326 Crescent we have contract to demo Sewer repair for demo at 326 Crescent BALANCE DUE 1 160.00 160.00 1 203.80 203.80 1 1,436.20 1,436.20 $1,800.00 G$-A- b 1\%-% 5 bvz44's3 Page 93 of 105 PROJECT: Demolition CITY OF WATERLOO, IOWA CHANGE or EXTRA WORK ORDER NO. 1 CONTRACT NO. Demolition Contract #2019-03-09P Date Prepared: 11/26/2019 AMOUNT: $1,800 TO: Lehman Trucking and Excavation L.L.C., Contractor You are hereby ordered to make the following changes from the plans and specifications or perform the following extra work on your contract dated April 8, 2019 A. Description of change to be made or extra work to be done: Reconnection of sewer line at 330 Crescent Place and reimbursement of a $ 363.00 sewer line inspection bill ordered to inspect 330 Crescent Place. B. Reason for ordering change or extra work: The original contract was approved on April 8, 2019 for $102,100.00 for demolition and back fill of several properties which 326 Crescent Place was one of them. After the sewer line disconnect of 326 Crescent Place Mr. Willie Outlaw who lives at 330 Crescent Place began having sewer issues. Mr. Outlaw hired A-1 Sewer and Drain Services to inspect the line. It was then discovered that his sewer line was connected to 326 Crescent Place and was inadvertently disconnected. Mr. Outlaw paid $160 of the total bill of $363 to A-1 Plumbing. Staff requested that Lehman Trucking reconnect the sewer line at 330 Crescent Place at an additional cost of $1,436.20. Mr. Outlaw than requested that the city pay for the service call made by A-1 Plumbing. To expedite the situation staff requested that Lehman trucking reimburse Mr. Outlaw the $160 paid to A-1 Plumbing for the service call and pay A-1 Plumbing the remaining balance of $203.80 and the city would then reimburse Lehman Trucking. Therefore, we are requesting the change order to reimburse Lehman Trucking for the Service call made by A-1 Plumbing and for the extra work reconnecting Mr. Outlaws sewer line for a total $1,800.00. C. Settlement for cost of work to be made as follows: To be paid out of Nuisance Abatement CITY OF WATERLOO BY: Mayor ATTEST: TOTAL INCREASE =$1,800 Date CONTRACTOR City Clerk Date BY: Date PRINTED NAME: TITLE: Community Planning and Development Director Date Page 94 of 105 CITY OF WATERLOO Council Communication 4:10 p.m. Work Session, Harold E. Getty Council Chambers City Council Meeting: 12/2/2019 Prepared: REVIEWERS: Department Reviewer Action Clerk Office Felchle, Kelley Approved Submitted by: Submitted By: Date 11/26/2019 - 5:57 PM Page 95 of 105 CITY OF WATERLOO Council Communication 5:10 p.m. Finance Committee, Harold E. Getty Council Chambers City Council Meeting: 12/2/2019 Prepared: REVIEWERS: Department Reviewer Action Clerk Office Felchle, Kelley Approved Submitted by: Submitted By: Date 11/27/2019 - 2:47 PM Page 96 of 105 CITY OF WATERLOO Council Communication Community Development Board Meeting Minutes September and October 2019. City Council Meeting: 12/2/2019 Prepared: 11/20/2019 REVIEWERS: Department Reviewer Action Community Development Even, LeAnn Approved ATTACHMENTS: Description Type ❑ Community Development Board Minutes - September Cover Memo ❑ Community Development Board Minutes -October Cover Memo SUBJECT: Date 11/27/2019 - 11:20 AM Community Development Board Meeting Minutes September and October 2019. Submitted by: Submitted By: Rudy D. Jones, Community Development Director Recommended Action: approval Page 97 of 105 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING September 17, 2019 The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715 Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday, September 17, 2019. Members present: John Chiles Cody Leistikow, Cam Campbell, Felicia Carter and Angela Weekley via phone. Members absent: Also present: Rudy D. Jones, Community Development Director; Anita Rousselow, Administrative Secretary; Matt Chesmore, Senior Rehabilitation Specialist A. APPROVAL OF THE AGENDA FOR SEPTEMBER 17, 2019 Chairperson John Chiles asked for a motion to approve the agenda. It was moved by Leistikow, and seconded by Carter to approve the Agenda. Motion carried. B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON August 20, 2019. Chairperson John Chiles asked for a motion to approve the minutes for the August meeting. It was moved by Leistikow, and seconded by Carter to approve the minutes for the August 20, 2019 meeting. Motion carried. C. OLD BUSINESS 1. Staff Updates and Training Interviews were conducted and 5 candidates were approved by the Civil Service Commission. The position of Intake/ Project Specialist will be filled shortly. Staff will continue to report the job for the Housing Rehabilitation Specialist until that post has some viable candidates. 2. Lead Grant Update Chesmore went over the benchmarks for the lead grant for this last quarter. Community Development is offering Lead Remediation Worker 24 Hour training at the end of September. The office has also scheduled a contractor meeting for the end of September. D. NEW BUSINESS 1. Guest Speaker -Felicia Carter, Director of the Center of Attention Resource Center - Ms. Carter visited with the board and explained that her organization started in 2015 as an after school program and parenting program. She calls it the `Best Kept Secret in Waterloo". The organization helps with transitional housing and is used as a place where parents can come in to use as a support system. The resource center gets private funding from Carter and they are looking to get more funding from possibly the community foundation or the Guernsey foundation. The center sees about 35 youth during the day between the ages of 3- 8 years of age. 2. Endorse Rehabilitation Contracts for August 2019 Chairperson John Chiles asked for a motion to approve the contracts for August 2019. It was moved by Leistikow, and seconded by Campbell to approve the August contracts. Motion carried. 3. Neighborhood Services Report - A report was handed out at the meeting. E. DISCUSSION ITEMS ADJOURN MEETING With no further business it was moved by Carter, and seconded by Campbell to adjourn the meeting. Motion carried. The Chair declared the meeting adjourned. Respectfully submitted, Board Secretary ;` LJ/L Page 98 of 105 MINUTES COMMUNITY DEVELOPMENT BOARD MEETING October 15, 2019 The regular meeting of the Community Development Board was held in the council chambers at City Hall at 715 Mulberry Street, Waterloo, Iowa at 4:00 p.m. on Tuesday, October 15, 2019. We did not have a quorum. Members present: John Chiles Cody Leistikow, Felicia Carter Members absent: Cam Campbell, and Angela Weekley Also present: Rudy D. Jones, Community Development Director; Anita Rousselow, Administrative Secretary; Matt Chesmore, Senior Rehabilitation Specialist and Angie Fordyce, Community Development Coordinator A. APPROVAL OF THE AGENDA FOR OCTOBER 15, 2019 No quorum B. APPROVAL OF THE MINUTES FOR THE REGULAR MEETING ON September 17, 2019. No quorum. C. OLD BUSINESS 1. Staff Updates and Training A new Intake/Project Specialist has been hires- Jenna Northey. She has been on the job for a month. Jenna and Anita Rousselow attended HOME schooling in St Paul and passed the HOME certification test. Interviews are being scheduled for the last week of October for the Housing Rehabilitation Specialist. 2. Lead Grant Update Chesmore went over the benchmarks for the lead grant for this last quarter. D. NEW BUSINESS 1. Guest Speaker- Charles Pearson Mr. Pearson discussed the importance of the history of the community as it relates to historic preservation and neighborhood development. 2. Endorse Rehabilitation Contracts for August 2019 No quorum to approve. 3. Reclaiming Vacant Properties Conference - Jones provided a report on the conference in Atlanta. The theme of the conference was Equity First: Revitalizing Communities Together. 4 Lead Poisoning Prevention Week A proclamation will be read at the council meeting on October 21'E and an update will be made daily on Facebook about lead poisoning prevention. The Mayor will also release a press release about Lead Poisoning Prevention Week. 5. Neighborhood Services Report - A report was provided in the packet. E. DISCUSSION ITEMS ADJOURN MEETING No quorum to adjourn Respectfully submitted, Board Secretary Page 99 of 105 CITY OF WATERLOO Council Communication Airport Board Meeting Minutes, October 22, 2019. City Council Meeting: 12/2/2019 Prepared: 11/26/2019 REVIEWERS: Department Reviewer Action Date Airport Kaspari, Keith Approved 11/26/2019 - 7:49 PM Clerk Office Even, LeAnn Approved 11/27/2019 - 11:03 AM ATTACHMENTS: Description Type ❑ Airport Board Meeting Minutes, October 22, 2019 Cover Memo SUBJECT: Airport Board Meeting Minutes, October 22, 2019. Submitted by: Submitted By: Keith Kaspari, Airport Director Page 100 of 105 MINUTES WATERLOO REGIONAL AIRPORT BOARD Tuesday, October 22, 2019 I. ROLL CALL Chairman Hugh Field called the meeting to order at 12:01 p.m. Board Members Present: Arlene Humble, Cary Darrah, Scott Voigt, Chuck Needham and Hugh Field Board Members Absent: Gwcnne Berry City Officials Present: Councilmembers Margaret Klein and Ray Feuss; Adrienne Miller, Planning Dept. Airport Staff Present: Keith Kaspari, Airport Director and Sheila Combs, Airport Bookkeeper. Other Attendees: Doug Schindel and David Hughes, AECOM; Tim Newton, Livingston Aviation; Lori McConville, Prospective Board Member; Joel Harris and Lynn Moller, Local Pilots. II. AGENDA AS RECEIVED OR AMENDED Moved. by Mrs. Darrah that the agenda be approved, seconded by Mrs. Humble. Ayes: 4. Motion carried. III. PUBLIC COMMENTS Joel Harris asked what the "bomb squad" was doing on Runway 6/24 recently. Mr. Kaspari stated that the Waterloo Police Department, in conjunction with Zanotti Ainior, did a drone video with WPD's vehicle and a company safe. Mr. Harris also asked about the possibility of painting the runway numbers and maybe some striping on Runway 6/24. Mr. Kaspari stated that painting and re -marking the entire runway would cost about $100,000. Mr. Harris asked if the city street department could do it for significantly less than that. Mr. Kaspari stated that if they could they would still likely hill us for their tune and equipment and we would have to cover the cost of paint. Mr. Harris asked if a group of pilots could do the painting. Mr. Kaspari said no, that wouldn't be acceptable. Mr. Ilarris asked Mr. Meld if he could talk to the Mayor about having the street department do it. .Mr. Field said he would make a call. 1 Page 101 of 105 Mr. Needham moved that public comments be received and placed on file, seconded by Mrs. Darrah. Ayes: 4. Motion carried. IV. REPORTS A. Airport Director Mr. Field asked about the $80,000 bond funds available for the overlay of the employee parking lot and sections of Livingston Lane, and where the additional $10,580 would come from. Mr. Kaspari stated that would be paidout of the Airport Operating budget. He also stated that the Finance Committee had approved the expenditure authorization at the previous night's meeting and the work would be scheduled immediately before it gets too cold to do it. Mr. Field asked about the new lease with Air Methods and wondered if they will continue to respond to the Waterloo hospitals. Mr. Kaspari said they will. Mrs. Darrah asked if Mr. Kaspari's conversation with Dr. Nook (UNI President) included a commitment for his staff to fly out of Waterloo. Mr. Kaspari stated that they had a very positive conversation and that Dr. Nook stated they would always look to ALO first when planning air travel. B. Monthly Planning & Development Report — No faunal report but Mr. Kaspari stated that FAA will continue to offer supplemental funding for Airport Improvement projects in FY-20. Mr. Field asked if there are future projects that should be moved up in order to take advantage of the additional funding. Mr. Kaspari stated we may have some projects that could be moved up. C. Legislative Information - No discussion. D. Misc. Monthly Airport Reports Reviewed and discussed Y 1 D budget, AA Perfoiinance and Fares. Mr. Needham moved that reports be received and placed on file, seconded by Mrs. Humble. Ayes: 4. Motion carried. 2 Page 102 of 105 V. BOARD APPROVAL A. Approval of Minutes of the July 23, 2019 Regular Meeting Mr. Voigt moved that the minutes of the July 23, 2019 meeting be approved, seconded by Mrs. Darrah. Ayes: 4. Motion carried. B. Motion to Receive and File July August - September 2019 Expenses Mr. Voigt moved that the July, August and September 2019 expenses be received and filed, seconded by Mrs. Darrah. Ayes: 4. Motion carried. VI. OLD BUSINESS A. New Hangar Development Update — A -Line ALO, LLC Mr. Kaspari stated that construction is underway and they hope to have the hangar ready for occupancy by the end of theist Quarter of 2020. B. Update of Physical Improvements to Airport Electrical Equipment by Mid -American Energy With the completion of updates at the Air Traffic Control Tower, Mid -American Energy has completed the planned electrical upgrades on the airfield and landside of the Airport. Mr. Field asked for an update on the Tower and TRACON status. Mr. Kaspari stated that he spoke with the FAA recently about the infrastructure in place here, including recent improvements, and asked if that meant they plan to leave the TRACON ops here but he hasn't received a response yet. C. Update of Work by Volunteer Group Air Service Working Group -- ASWG The Air Service Working Group is still actively raising funds to pay for air service consultant fees. Mrs. Darrah stated that the sole purpose of the group is increasing air service at ALO, whether through a 3rd daily flight to Chicago, or a daily flight to Dallas, in addition to our 2 flights to Chicago. Mr. Kaspari stated that he would like to schedule a late fall meeting with American Airlines, facilitated by Volaire Aviation, to continue to work toward a commitment of a 3r`i flight and how much of a revenue guarantee would be required. 3 Page 103 of 105 VII. NEW BUSINESS A. Additional Hangar Development (New Request Received by Staff) Mr. Kaspari stated that he has received another inquiry about potential new hangar development. Discussion followed. B. Staff Update on PFAS: (Poly-Fluoroalkyl Substances) Mr. Kaspari stated that the FAA is studying the hazardous effects of PFAS, which is the active ingredient in AFFF fire -fighting foam_ Procedures will be put in place to regularly test the product we have on hand. C. Iowa DOT Aviation Bureau Grant Documents (Vertical Infrastructure and Air Service) Mr. Kaspari reported that we have received the FY-20 IDOT grants, both Commercial Service Vertical Infrastructure and Air Service Development. The CSVI grant is about $27,000 more than we usually receive and will be used for environmental mitigation of the mold and asbestos found in Hangar 4. D. USDOT EAS Invitation to Air Carrier Community to Serve Waterloo The deadline for EAS bids was October 15, 2019. Mr. Kaspari stated that the only bid received by the USDOT for Waterloo Air Service was from American Airlines. Mr. Kaspari stated that we can move forward with FY-20 marketing of ALO and American Airlines, in contrast with two years ago when we lost passengers over the uncertainty of whether American would continue to provide service, or if United would serve Waterloo. The community comment period is now open, with comments to be submitted to the USDOT no later than November 18, 2019. Mr. Voigt and Mrs. Darrah wondered if it would be appropriate at this time to comment on our desire for a 3rd daily flight. E. Office Lease: Air Methods Corporation (Air Ambulance) Mr. Kaspari stated that a short -tern lease of approximately 6 months has been approved, at the urging of Mayor Hart, for Air Methods to lease the two vacant airline offices. 4 Page 104 of 105 F. FY2021 -- 2025 CIP — Capital Improvement Program Mr. Kaspari stated that the list of projects submitted (due date was October 18, 2019) is on page 3 of the Director's Report for review. Mr. Needham stated he was surprised to see the request for Minimum Revenue Guarantee for a 3`d flight listed as a "Capital Improvement". Mrs. Combs stated that the CIP program is our only means of requesting city funds. Mr. Needham moved approval of the CIP Requests, as submitted, seconded by Mrs. Humble. Ayes: 4. Motion carried. C. Update and Discussion of Agreement with Kingfisher Aviation Mr. Kaspari stated that he has been unable to make any progress on negotiating the Kingfisher lease, and that the floor work, for which a rent abatement was approved by the Board in February 2019. However, the floor work has not been done but Kingfisher has been taking the rent abatement plus more off what we have invoiced them since April. Their current outstanding balance is $12,969.42 for Corporate Hangar rent plus $270 for the T-.Hangar they rent. Mr. Voigt stated that he has met with Bob Petersen twice and understands his point of view but since the proposed lease copy Mr. Petersen has was not approved by the Board, it's not an official document and doesn't allow him to lower his hangar rent. Mr. Field stated that the best thing to do would be to involve the City Attorney to work out a deal. Mr. Kaspari will contact him. VIlI. STAFF AND BOARD MEMBER COMMENT Mr. Kaspari asked if November 26th, Tuesday of Thanksgiving week still works for our next meeting, which is supposed to be the Strategic Planning session. Most in attendance said they would be available; however, Mr. Field has a conflict. Mr. Kaspari stated he will be in touch. IX. ADJOURNMENT Mr. Voigt moved that the meeting be adjourned at 1.30 p.m., seconded by Mr. Humble. Ayes: 3. Motion carried. Respectfully submitted, Hugh M. Field, Chairperson 5 Page 105 of 105