HomeMy WebLinkAbout11/10/20141.
2.
3.
FINANCE COMMITTEE
November 10, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Roll Ca11: Members: Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Approval of Agenda, as proposed.
Approval of Minutes of November 3, 2014.
NEW BUSINESS
Travel Requests
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
Amount not
to Exceed
Tina Schellhorn, Electrical
foreman, Roger Wooden,
Kelby Haines, & Nate
Alderman — Electricians; Matt
Vlasak, Signal Technicial
Foreman, & Craig Hintzman —
2014 National Electric
Code Update Class
Waterloo, IA
12/10/14
$675.00
Signal Tech II
Mike Schipper
Haz Mat Technician
Recertification
Marshalltown,
IA
11/13/14-
11/14/14
$152.25
Pre Authorizations to Expend over $1,000.00
Dept.
Amo S Est.
Expenditure
Building Maintenance
$2,625.00
Window cleaning: 2 skywalks-parking garage to
Ramada; Ramada to 5 Bros; 5 Bros Exhibit Hall;
Parking garage 4`h & Cedar; 3 stairwells.
Central Garage
$3,419.58
Upgrade control board in card reader system.
Fire Rescue
$1,400.00
Five (5) MMPI Evaluations for new recruits.
Leisure Services
$5,326.76
Replacement of clutch & other repairs to Forestry
chipper #311.
Leisure Services
$1,550.00 +
$275.50 S/H
One 6 /2 foot snow roller with compactor.
Leisure Services
$2,700.00 NTE
Marketing commercials for the Cedar Valley
SportsPlex on Mediacom throughout the college
football bowl season.
Leisure Services
$3,001.65
Fifteen (15) Emergency lighting battery backup kits
for Young Arena
Management
Information Systems
$2,383.92
OfficeProPlus TrueUp licenses.
Sanitation
$25,000.00
Replacement garbage carts.
Sewer
$5,365.14
Replacement parts for Hayward Gordon pump
digester sludge recirculation pump.
Traffic Operations
$2,137.50
Light fixture, dual post top arm & hardware.
4. Approve project budget amendments for the mall security project in the amount of $4,500 and for the
Isle Hotel Casino Waterloo security project in the amount of $4,000 submitted -by the Police
Department.
BILLS PAYMENT
ADJOURNMENT
Suzy Schares
City Clerk
FINANCE COMMITTEE
November 3, 2014
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Cole, Schmitt, and Jones.
Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three.
Motion carried.
Moved by Schmitt, seconded by Jones that the Minutes of October 27, 2014, as proposed, be
approved. Ayes: Three. Motion carried.
Moved by Schmitt, seconded by Jones that the request for the following travel requests, be
approved.
Travel Requests
Amount
Name & Title of Personnel
Class/Meeting
Destination
Date(s)
not to
Exceed
Noel Anderson, CP&D
2015 Cedar Valley
Washington,
04/28/15-
$1,830.00
Coalition
DC
04/30/15
Rudy Jones, Community
2015 Cedar Valley
Washington,
04/23/15-
$1,690.00
Development Director
Coalition
DC
04/30/15
Ayes: Three. Motion carried.
Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to
expend over $1,000.00, be approved.
Pre -Authorizations to Expend over $1,000.00
Dept.
Amount + Est. S/H
Expenditure
Building
Maintenance
$6,782.00
Insta11 2 new gates and gate guide shoes on the
freight elevator at Five Sullivan Brothers Center.
Building
Maintenance
$16,470.00
Re -roof main roof area w/sheathing; cap fascia with
color clad metal plus sheathing repair for Byrnes
Pool.
Building
Maintenance
$10,000.00 NTE
Caulking of concrete sidewalk and expansion joints
outside of Five Sullivan Brothers Convention Center.
Central Garage
$1,700.00
Vehicle Maintenance Scanner/Analyzer.
Finance Committee
November 3, 2014
Page 2
Central Garage
$2,010.00 + $88.05
S/H
Replenish stock hydraulic hose.
City Clerk
$3,000.00 NTE
Remodel HR Office to utilize two offices.
Code
Enforcement
$1,319.67
On -board Communications Annual Contract Service
for three vehicles from November 2014 — October
2015.
Leisure Services
$4,400.00 NTE
Additional lockers for Men's Club Locker Room at
the Cedar Valley SportsPlex.
Sewer
$2,767.32
Four desk tower computers with four 23 inch
monitors and accessories.
Sewer
$1,391.00 +
$400.00 S/H
New incubator for lab.
Sewer
$2,397.00
Replacement to a High Efficiency Twin Water
Softener for digester boiler water system.
Street
$2,300.00 NTE
Replacement & additional snow fence.
Sanitation
$2,350.00
Removal of hazardous trees per court order.
Ayes: Three. Motion carried.
Mr. Schmitt questioned using general funds to pay for the Sportsplex lockers.
Paul Huting, Leisure Services Director, explained that the lockers are sold out and they should
pay for themselves in one year.
Moved by Cole, seconded by Schmitt that project budget for the Shaulis Road Trail Extension —
Phase I, funded 65% by a state recreational trails grant in the amount of $755,694, 35% by a
federal transportation alternatives grant in the amount of $412,000 and $2,400 in city bond
funds. The total project budget is $1,170,094, be approved. Ayes: Three.
Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable
Invoice Report, dated November 3, 2014, in the amount of $2,132,107.88, be received, placed on
file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried.
With no further business before the committee, it was moved by Schmitt, seconded by Jones that
the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried.
Suzy Schares, CMC
City Clerk/Human Resource Director
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY
LINE ITEM USED Lei(.7 7;2_
FY c 4`i3 BUDGETED51?._�
EXPENDED YTb --
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE 21
Original - Clerk/Finance C . - De . . rtment
NAME(S) AND POSITION(S):
Mike Schipper
DATE:
November 5, 2014
NAME OF CLASS 1 MEETING:
Haz Mat Technician Recertification
DESTINATION: Marshalltown, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
November 13, 2014
RETURN DATE:
November 14, 2014
DATE(S)OF MEETING:
November 13 & 14, 2014
PURPOSE OF TRAVEL/TRAINING:
To teach Hazardous Materials Technician Recertification for Fisher Controls at Marshalltown
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
75.00 LODGING TAXI
30.00 MEALS PARKING
REGISTRATION AIRFARE
47.25 MILEAGEIFUEL MISC/TOLLS
TOTAL FOR ALL: $ 152.25
BUDGET LINE ITEM: O,» /;2.,j r` eft
X GRANT REIMBURSABLE
YES NO
X REQUIRED CERTIFICATION
YES NO
TOTAL: $ PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CI F;CO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT EIEAD MAYOR
5-/y
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City of Waterloo
Expenditure Pre -Authorization Request Form
Approval Date
City Clerk Use Only
Finance Committee !4
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint
$ 2,625.00 plus est. shipping costs of $
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Window cleaning: 2 skywalks-parking garage to Ramada; Ramada to 5 Bros; 5 Bros
Exh Hall; Parking garage 4th & Cedar; 3 stairwells
Vendor selected for this purchase: Miller Window Service
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
No bids taken - Miller Window Service providing same service and price as
last year.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-22-6860-1-382 / 7
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
tfully sy);nitted,
$ ato,(%VC
$ 35'721
I-3`14 x/.iu.t L '� >_.
(Signature Dept. Head or Designee) Date (Sign'ature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Window Cleaning.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /�//%et
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 3,419.58 plus est. shipping costs of $ 0.00 to pay for or purchase
Upgrade control board in card reader system
This purchase or expenditure is being made because:
Inoperative - Requires replacement
Vendor selected for this purchase: Dicks Petroleum
❑ Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
Fuel Site Equipment Vendor
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer
Bonds
nFederal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
412-18-7950-2110
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sanitation
(Project Code)
$ 25,000.00 /
$ 25,000.00 ✓
•0 3i-/g nun11,9.fc -V-A4c(
K:\shared goodies Worms \Central Garage - Fuel Site Card Reader Controller - November 2014.xis (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ////404f
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 1,400.00 plus est. shipping costs of $ n/a to pay for or purchase
(5) MMPI Evaluations for new recruits
This purchase or expenditure is being made because:
Pre -employment evaluations.
Vendor selected for this purchase: Center for Behavioral Health, PC
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Single Source
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
CGeneral Fund 0 Road Use Tax n Sewer ❑ Sanitation
nBonds n Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1400-1314
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respec y st rrli#ted�
(Project Code)
$ 7000 * 15 4700 8ocd r/./Gu=
$ 8,000.47 j41Co —'
(Signature Dept. Hded or Designee) Date (Signature Finance Dept. Review)
/(.4 z,•, y
Date
Sent over 110314.
City Clerk Use Only
Finance Committee
Approval Date //1/r7,0
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,326.76 plus est. shipping costs of
$
Replacement of clutch and other repairs to Forestry Chipper #311.
to pay for or purchase
This purchase or expenditure is being made because:
Chipper was inoperable.
Vendor selected for this purchase: Aspen Equipment Company, Ankeny, IA
❑ Bids or written quotes were taken on this purchase, as follows:
El Bids or quotes were not taken on this purchase because:
Aspen Equipment is the only Brush Bandit servicing dealer in the State of Iowa.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
EGeneral Fund U Road Use Tax 0 Sewer n Sanitation
0 Bonds I I Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1378
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 12,616.00 V
$ 12;512.00— ///)
I _CI____ _
( ignature Dept. Head or Designee) / Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee 'L
Approval Date /1/io/i7
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,550.00 plus est. shipping costs of $ 275.50 to pay for or purchase
One 6 1/2 foot snow roller with compactor.
This purchase or expenditure is being made because:
This unit will speed up the process of grooming cross country ski trails on the golf
couses and improve condition of the trails.
Vendor selected for this purchase: ABR Inc. Ironwood, MI
l l Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Cedar Trails Partnership is reimbursing 100% of the cost of this unit through an
already awarded grant and this is the unit they want.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑X Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-1405-1555 37GFT-PARK
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
`-(Signature` Dept.
d or Designe
$ N1 ;2c 0
$ ntiL ,& »-) ✓
/iY � Le��tkk(),?..e1,9Jx2 /r32or¢
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth ABR Snow Roller.xls (Mar 2010)
City Clerk Use Only
Approval Date
Finance Committee
ii/ro/rY
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me $2,700.00 plus est. shipping costs of $ N/A to pay for or purchase
marketing commercials for the Cedar Valley SportsPlex on Mediacom throughout the
college football bowl season.
This purchase or expenditure is being made because:
this package of commercials will play right before and after the first of the year, which
is a crucial time to market to potential members.
Vendor selected for this purchase: OnMedia (Waterloo, IA)
❑ Bids or written quotes were taken on this purchase, as follows:
x
Bids or quotes were not taken on this purchase because:
OnMedia is the only vendor for this service.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
Road Use Tax
Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify) Hotel/Motel Discretionary
This expenditure is to be coded to the following budget line -item:
010-37-4105 1351 37HMT SPLX15
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respe&Ily submitted
/ Finance /7/4i
(Signature ead or Designee) Date ( ig�toe De t Review) Date
$ 10,000.00 t/
$ 7,810.00
K:\shared goodies\forms\plex mediacom ad pre auth (Mar 2010)
ti
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date / ///0//f
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,001.65 plus est. shipping costs of $ included to pay for or purchase
(15) Emergency lighting battery back up kits for Young Arena.
This purchase or expenditure is being made because:
The battery packs are part of the arena's emergency lighting system & need replacement.
The project is being funded with previously earned energy rebate funds.
Vendor selected for this purchase: Crescent Electric, Waterloo Iowa
ri Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
The current battery packs failed in our latest fire inspecation. These kits are specific
to our current model/brand of LED lights that were installed in a recent project. The
kits allow current LED lights to provide emergency egress lighting during outages.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund 0 Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants Qx Other (specify) YAMI
This expenditure is to be coded to the following budget line -item:
010-37-4105-1382
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 9,060.00
and the current available balance is
Respectfully si, bm fitted,
Lure Dept. Hea o esignee)
$ 6,620.00
//
Date (Signature Finance Dept. Review) Date
K:\shared goodies Worms 12014 Fluorescent Lighting Upgrade LED Battery Backup (Mar 2010)
a. I col•C I IL
electric
supply
company
' .1 Lu...rcr i ri 1')z
Q LJ GO -11- Pig -11- X. tD 1.4
OFFICE COPY
ORDER DATE
CUSTOMERS PURCHASE ORDER
EGX 180
IlL RI nu 1 51) /640,1,S0
PHONE S'19- 2 4 -686
WATS
1O/22/1.6
NO. CONTROL NUMBER
_ED EM UPGRADE KITS 10-926018
,
ENTERED BY
DATE ENTERED .
0 E3 : LE iSUR SLVICES
FAX ::•11':/ - c' ? - :i 69:1
l'Ar7.:10
10/22/14
I 260] - OA
PAGE 3. OF [
OLD TO: SHIPTO:CUS] PHOHE 6119-291-4440
TY OF WATERLOO
BAGS
EciRicA1 DERmTMENT
BOXES
01 CAMPELL AV1-
A REELS
arRL00, IA 50701'a765
2:5 COILS
Tow,
ECIAL MARKING/INSTRUCTIONS:
1 BUNDLES
our
TOTAL
DUESTED SHIP VIA
FREIGHT TERMS
PICKED BY
PACKED BY
DATE PICKED
DATE SHIPPED
ff OF PCS.
WEIGHT
SHIPPED VIA (OTHER)
B/L NUMBER
IR
TRUCK
I kr
NE
0.
ORDERED
QUANTITY
SHIPPED
QUANTITY
BACKORDERED
QUANTITY
PICKING
LOCATION
CATALOG NUMBER/DESCRIPTION
“';'W 1!,,
PRODUCT CODE
UNIT PRICE
U/M
0TI16
AR-EU-A 00 t 130(9(UP KIT 50
12?422
200,1J
m01)1,L5
bl',],:* 1101E **4-
4,-T PR -ACES SUBJFCT TO CHANGiL
L1040TI 7100 VAILAIIE SUWICT 10 911,00
TPIX NOT INCLUDLA IN MIRCHANDISE
SnLE
1
Ti< ALL SAL SUEJECT 10 CuRRLAT TLFol:,
i)N1) CoNAlliwz,
THANK YOU
FOR YOUR ORDER
RECEIVED BY
X MLPLHP,HDIcS 1-11T4I
TOTAL
MERCHANDISE
FREIGHT
CHARGES
OTHER
CHARGES
SALES
TAX
ORDER TOTAL
3001 . 65
D itS4A9 PRTNTFT1-1n/9-.)/1). mz-ni-o,D nu-_-1
City Clerk Use Only
Finance Committee
Approval Date ii /%8b if
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 2,383.92 plus est. shipping costs of $ 0.00 to pay for or purchase
OfficeProPlus TrueUp licenses.
This purchase or expenditure is being made because:
Council previously approved an enterprise agreement for Microsoft Office. The
agreement was based on 325 computers. That count has now increased by 7.
Vendor selected for this purchase: Insight
Bids or written quotes were taken on this purchase, as follows:
❑ Bids or quotes were not taken on this purchase because:
This is an amendment to our existing agreement (which was awarded via state
bid). Therefor, we must use the same vendor.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
❑
Road Use Tax ❑ Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
41 i 01 8225 2106
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
r,13k1
Sanitation
(Project Code)
Y
$
Jd22'LG2
// •3
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Office true -up 11-3-14.xls (Mar 2010)
Ins!ht.
Organization: City of Waterloo, IA
Date: October 20, 2014
Requested by: Beau Slayton
Prepared by: Chris Beechler
Microsoft EA Quote - True, Up Products
Enrollment # 5339461
Part Number Product Description
Level Year * Unit Price Qty Extension
269-05623
OfficeProPlus ALNG LicSAPk MVL
D
2
340.56 7
Total
2,383.92
2,383.92
Please Note: When adding/purchasing new products during the term of the EA annualized payment is not an option. Therefore, the prices quoted reflect the full, one-time cost for
these licenses/SA.
Year : 1 - 3 Yrs Remaining / 2 - 2 Yrs Remaining / 3 - 1 Yr Remaining
City Clerk Use Only
Finance Committee 'L
Approval Date fi fie �7
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ NTE $25,000 plus est. shipping costs of $ incl to pay for or purchase
Replacement Garbage Carts
This purchase or expenditure is being made because:
Required for replacement of existing broken carts
Vendor selected for this purchase: Otto Environmental Systems
n Bids or written quotes were taken on this purchase, as follows:
Otto Environmental (32ga1-$33ea/ 65ga1-$43ea/ 95ga1-$48ea
Mid Iowa (32ga1-42.14ea/ 65ga1-$46.88ea/ 95ga1-57.50ea
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation
nBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1596
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 84,000.0V
$ 34,104.41 v'
K:\shared goodies\forms\Sanitation - Replacement Garbage Carts - Otto - November 2014.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
////D/,f
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 5,365.14 plus ext. shipping cost of $ 0.00
Department to expend
to pay for or purchase
Replacemeent parts for Hayward Gordon pump, Digester Sludge Recirculation pump.
This purchase or expenditure is being made because:
Pump worn-out and needs to be rebuilt.
Vendor selected for this purchase:
Electric Pump
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
Electric Pump is rep. for these pump parts.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund: Road Use Tax: Sewer: Sanitation:
Bonds:
nFederal/other grants:
111Other(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 250,000.00
and the current available balance is $ 100.641.43
Respectfully submitted,
-- v 7,5hicstJ" ,014
(Signature Dept. Head Or Designee) ` Date (Signiature Finance Dept. Review) Date
Oct 31 2814 89:17:8Z 888-388-2110
ELECTRIC •PUMP
QUOTED TO;
CITY OF WATERLOO
715 MULBERRY STREET
WATERLOO, IA 50703
CONFIRM. TO:
LARRY SMITH
CUSTOMER P.
RICIIARD OLSON
OEM
sHip viA
BESTWAY
uNyr ORDERED
-> 319 291 4523 Inside Sides Electri Pdge881
QUOTATION
1.141114:c.1
50113,7.'04 t
I I "..tt
1011 t "Sttg-''N .1-!' M11:
tt: ttl,•IC( t.t1111
Attn: Richard Olson
Fax; 319-291-4523
1.0 13
ORIGIN
SHIPPED I .1A CK (>10 R
011()11 NI Ityli;LR 01 1 ()143
(,)11( )11.1).A 1 t• 10/3 I/2014
R.ILfl:s 11,01)A if 11/1/2014
SALESPERSON:
CI IS TOMER NO:
IOT ED BY:
JOB LOCATION:
CITY O1 WATERLOO
W W'FP
3505 EASTON A VENTI
WATERLOO. IA 50702
JOHN MULLER
2914323
JRF
JOYCE
QUOTE ORDER -.DO NOT :PAY ***
T14;RMs
Net 30 Days
PR ICI,
*2030121104
*4016608201
*2046705101
*50623128
*50623159
*52515002
*50523008
*504
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EACH
EACH
EACH
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EACH
WH ARE 11..,FAsED .ro orvER Forj..owiNG QuoTATioNT FOR
RETLACEME.NT HA YWARD GORDON XeS-5A SN: 285836 PUMP
PARTS:
1.00 0,00
E1A YWA RD GORDON SEAL HOUSING
1.00 0.00
HA YWARD GORDON SHAFT
1.00 0.00
1TA YWARD GORDON MIMISLEEVE
1.00 0.00
HAYWARD GORDON SFIAFT 0-RING
1.00 0.00
HAYWARD GORDON 131.i.A RING HOISING
0-RING
1,00 0.00
HAYWARD GORDON vourrk GASKET
1,00 0.00
HAYWARD GORDON INBOARD SL INGER
1.00 0.00
HA MARI) GORDON RETAINING RING
1.00 0.00
FRI:40m
0,00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0, 00
E:s.rimA TED LEAD TIME IS 1 TO 2 WEFKS ARO.
Electric Pump is committed to supplying you, our
et istomer. the highest quality products & aervice.
joycelWelectriepump.com
THANK YOU, JOYCE FROHWEIN
‘,06( L,0.--44,,
2,085.69
1,336.63
1,442.88
1.06
2.13
47,81
46,75
20.19
375.00
X- 4-5 5-- 42
AMOUNT
2,085.69
1,336.63
1,442.88
1.06
2.13
47,81
46.75
20.19
:375,00
7-04
Oct 31 2814 O9:17:15 BBB-30H-2110
--> 319 291 4523 Inside Sales Electri Page OE
ELECTRIC PUMP
QUOTED TO:
CITY OF WATERLOO
715 MULBERRY STREET
WATERLOO. LA 50703
CONFIRM TO:
LARRY SMITH
CIJS'I'OMHR P.O.
RJCJJARD OLSON
1TFM NUMBER
SHIP VIA
BESTWA:Y
UNt'L ORl.)J..'.RLl)
QUOTATION
cN;r L; I.1Ih';ti rri
r,IJI KO l Nn a±_1q,Mt.
is u- drenc pump uvn
(, IJO11. NI JMISLtt.
t)l (IJ1:f)A;I •:
RI'O1'I•:S ICI) t)A ttl
SA I.t(SI'L•:RSON:
Cl JSTOME'R NO:
QCIOTE1) BY:
JOB LOCATION
CITY OF WATERLOO
W WTP
3505 EASTON AVENUE
WATERLOO, IA 50702
01101.43
to/31/2014
11/1/2014
JOH.N MILLER
2914323
IRE
1OYCE
*** QUOTE ORDER - DO NOT PAY ***
F.O. t3 IHRMS
ORIGIN Net 30 Days
SI UPPED BACK ORDER PRICE
AMOUNT
A 1.5% LATE CHARGE WILL BE ADDED TO
ACCOUNTS 30 DAYS AND OLDER..
ABOVE PRICING EFFECTIVE FOR 30 DAYS
Ncl Ordcr:
Legs Discount:
Freight.
Sales ThX:
Order Total:
5,358.1.41
0,00
0,00
0.00
5.355; 4
S; 3 iy
City Clerk Use Only
Finance Committee
Approval Date >'bo%�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 2,137.50 plus est. shipping costs of $ to pay for or purchase
Light Fixture, dual post top arm and hardware
This purchase or expenditure is being made because:
Lighting for the flag at entrance to airport.
Vendor selected for this purchase: 3E
n Bids or written quotes were taken on this purchase, as follows:
3E Waterloo, IA
$2,137.50
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund E Road Use Tax Sewer n Sanitation
Bonds n Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
(Project Code)
$ 31,800.00 f
$ 22-,036.OG f, ct 7ci
Respectfully submitted,
4hiidiifNim'-' Io/o/iy 4.6ti
(Signature Dept. ad or Designee) ate tSignature Finance Dept. Review) Date
K:\shared goodies \forms\2014-October-Expenditure Pre-Authorization-3E - Airport Flag lighting.xls (Mar 2010)
Completed forms should be routed directly to the Finance Dept.
FINANCE DEPT. ONLY
Finance Committee approval required?
YES NO If so, date approved: l/7/6/11/i
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 15 submitted by the POLICE Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
010 11 1160 3873
OT Events
11PRO EVNT
4,500.00
010 11 1160 1114
OT Events
11PRO.EVNT
4,500.00
010 11 1160 3873
OT 1 _
PRO ISLEOT
4,000.00
010 11 1160 1114
OT 11PRO
ISL]COT
4,000.00
TOTAL
This amendment is being requested because:
To conform with the City's budget line item control policy.
$8,500.00
TOTAL
$8,500.00
Prior Committee Actions (Dates):
(>?Igtiature Dept. He or D- .ignee)
Date
(Signature Finance Dept. Review)
/- f51
Date
Date Posted (Finance Dept.)
K:\users\shared goodies \ forms \csbudgetamendregform (Apr 2003)
Budget Amendment Descriptions for 11/10/2014 Finance Committee Meeting Agenda:
1. Approve project budget amendments for the mall security project in the amount of $4,500 and
for the Isle Hotel Casino Waterloo security project in the amount of $4,000 submitted by the
Police Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.