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Home My WebLink About11/03/20141. 2. 3. FINANCE COMMITTEE November 3, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of October 27, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Noel Anderson, CP&D 2015 Cedar Valley Washington, DC 04/28/15- 04/30/15 $1,830.00 Rudy Jones, Community Development Director 2015 Cedar Valley Coalition Washington, DC 04/23/15- 04/30/15 $1,690.00 Pre Authorizations to Expend over $1,000.00 Dept. p Amount + Est. S/H Expenditure Building Maintenance $6,782.00 Install 2 new gates and gate guide shoes on the freight elevator at Five Sullivan Brothers Center. Building Maintenance $16,470.00 Re -roof main roof area w/sheathing; cap fascia with color clad metal plus sheathing repair for Byrnes Pool. Building Maintenance $10,000.00 NTE Caulking of concrete sidewalk and expansion joints outside of Five Sullivan Brothers Convention Center. Central Garage $1,700.00 Vehicle Maintenance Scanner/Analyzer. Central Garage $2,010.00 Replenish stock hydraulic hose. City Clerk $3,000.00 NTE Remodel HR Office to utilize two offices. Code Enforcement $1,319.67 On -board Communications Annual Contract Service for three vehicles from November 2014 — October 2015. Leisure Services $4,400.00 NTE Additional lockers for Men's Club Locker Room at the Cedar Valley SportsPlex. Sewer $2,767.32 Four desk tower computers with four 23 inch monitors and accessories. Sewer $1,391.00 + New incubator for lab. Sewer $2,397.00 Replacement to a High Efficiency Twin Water Softener for digester boiler water system. Street $2,300.00 NTE Replacement & additional snow fence. Sanitation $2,350.00 Removal of hazardous trees per court order. BUDGET LINE ITEMS TO BE AMENDED 3. Approve the project budget for the Shaulis Road Trail recreational trails grant in the amount of $755,694, 35% in the amount of $412,000 and $2,400 in city bond funds. BILLS PAYMENT ADJOURNMENT Extension — Phase I, funded 65% by a state by a federal transportation alternatives grant The total project budget is $1,170,094. Suzy Schares City Clerk FINANCE COMMITTEE October 27, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of October 20, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Mohammad Elahi, Traffic 2014 Adaptive Traffic Ames, IA 11/18/14- $190.00 Engineer Signal Technology & 11/19/14 Traffic & Safety Engineering Forum Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the refund request by Mrs. Ronald Stuber, 125 Amity Drive, in the amount of $81.00 as she has been charged for two yard waste carts and only has one (Amended from 10/20/14 agenda.), be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Fire Rescue $8,000.00 Five (5) physicals for new recruits. Fire Rescue $10,500.00 Seven (7) sets of firefighter turnout gear. Leisure Services $6,800.00 One B & B BCT2412EDO Deckover Equipment Trailer. Leisure Services $2,440.93 Ten (10) ton rooftop compressor replacement at Young Arena. Finance Committee October 27, 2014 Page 2 Police $6,397.00 Renewal of SNS Vcenter server foundation & Vsphere agreement. Police $14,685.00 + Three (3) Flashback 3 Digital in car Video Systems. $150.00 S/H Traffic $8,994.65 + Twenty (20) packs of Left Arrows, Eleven (11) packs Operations $274.97 S/H of Right Arrows. Ayes: Three. Motion carried. Moved by Cole, Seconded by Schmitt that the project budget for the Sherwood Park Recreation Area Phase II Project funded by the State of Iowa REAP program in the amount of $200,000, with city matching funds of $6,168 for a total project cost of $206,168, be approved. Ayes: Three. Moved by Cole, Seconded by Schmitt that the amendment to the project budget for the Young Arena Youth Hockey project to use $3,000 in donations for youth hockey equipment, be approved. Ayes: Three. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 27, 2014, in the amount of $3,205,289.88, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director A City Clerk Use Only Finance Committee Approval Date ///3//if City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 6,782.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Install 2 new gates and gate guides shoes on the freight elevator at Five Sullivan Brothers Center Vendor selected for this purchase: Schumacher Elevator ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Schumacher Elevator is vendor who currently services and repairs the City elevators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer Bonds El ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resrp Ily sub ect� (Signature D . or Designee) {? Sanitation (Project Code) $ 5(t 6'/ $ .{3..3;. Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Pre-Auth - 5 Sull Bros - Freight Elev Gates.xls (Mar 2010) Schuinctche Elevator Company • PROPOSAL October 22, 2014 Quote # 20014682 Five Sullivan Bros. Convention Center 4th & Commercial Waterloo, IA 50701 Attn: Joel Bill: City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Phone:319-493-1137 FAX: 319-291-4571 Established in 1936 We propose to furnish labor and material to install two (2) new gates on your freight elevator at Five Sullivan Bros. Convention Center. These new gates will replace the gates that have been hit and badly bent. We will also replace the gate guide shoes. We must have uninterrupted use of the elevator to do this work during regular working hours (Monday — Friday, 8:00 A.M. — 4:30 P.M.). We propose hereby to furnish material and labor - complete in accordance with above specifications for the sum of: Six Thousand Seven Hundred Eighty -Two and NO/100 Dollars ($6,782.00) Payment to be made as follows: A twenty-five percent (25%) down payment with signed proposal. Balance due upon receipt of invoice. One & one-half percent (1 1/2%) interest per month will be charged on any unpaid balance after 30 days. The undersigned agrees to pay all collection costs in the event of default or failure to pay. All material is guaranteed to be as specified. The work performed under this proposal includes a one (1) year warranty on material and labor. All work is to be.completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner is required to carry fire, tomado and any other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. This proposal may be withdrawn by us if not accepted within 60 days. /z4 Mark Traetow ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the v�prk as specified. Payment will be made as outlined above. Date of Acceptance Signature: Signature: One Schumacher Way • P.O. Box 393 • Denver, Iowa 50622 • (319) 984-5676 • FAX (319) 406-1270 www.schumacherelevator.com • e-mail: srvc@schumacherelevator.com City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date WOZt The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 16,470.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Re -roof main roof area Ai/sheathing; cap fascia with color clad metal plus sheathing repair for Byrnes Pool Vendor selected for this purchase: Restoration Services Inc. QX Bids or written quotes were taken on this purchase, as follows: Restoration Services Inc. - $16,470.00 Freed Construction - $18,750.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation 0 Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-22-4200-2132 & 412-22-4200-2132 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Rectfully sued, ( ignature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date #11 $ /incrao $ /2,:l66)(7 _ Q K:\shared goodies\forms\Pre-Auth - Byrnes Pool Roof Repair.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 10,000.00 plus est. shipping costs of $ to pay for or purchase (amount not to exceed $10,000.00) City Clerk Use Only Finance Committee !L Approval Date 11/31,7 This purchase or expenditure is being made because: Caulking of concrete sidewalk and expansion joints outside of Five Sullivan Brothers Convention Center Vendor selected for this purchase: Restoration Services Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Restoration Services Inc. - $3.25 per linear ft Todd Van Doran - $3.45 per linear ft ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully su itted, (Project Code) $ 5OO OCt $ ,g)5, (Signature Dept. Head or Designee) Date (Sigrature I1na e Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CYNTHIA SHEPARD From: CRAIG CLARK Sent: Wednesday, October 29, 2014 2:03 PM To: CYNTHIA SHEPARD Subject: FW: 5th st ramp $ Craig Clark Building Official / Maintenance Admin. City of Waterloo 715 Mulberry St Waterloo, IA 50703 319-291-4319 cra iq. cla rkawate rloo-i a. o rq From: dhreiter@aaol.com [mailto:dhreiter@aol.com] Sent: Wednesday, October 29, 2014 9:53 AM To: CRAIG CLARK Subject: 5th st ramp $ Craig, I ran some #'s and a budget # for the tuckpointing of the east side of the ramp would be $40,000. This would include tuckpointing 100% of the 5th st side and the brick above the top level. Also included would be tuckpointing as needed on the brick areas of the stair tower that have parking space above them (not the interior of the stair tower). Recaulking of the granite on the 5th st. side would be $2,950.00. Recaulking of the stone cap head and bed joints on the 5th st. side would be $2,780.00 The caulking of the concrete sidewalk joints at the Sullivan Brothers would be at $3.25 per LF for the expansion joints and $2.00 per LF for the sawcut joints. Please let me know if you want a written proposal for anything. Thank you! Dan Reiter Vice President Restoration Services, Inc. 1722 Commercial St. Waterloo, IA 50702 (P) 319-233-5947 (F) 319-233-2605 (C) 319-415-2058 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee rL Approval Date 1//3/% 7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 1,700.00 plus est. shipping costs of $ 0.00 to pay for or purchase Vehicle Maintenance Scanner/Analyzer This purchase or expenditure is being made because: Existing scanner only effective to 2013 model years Vendor selected for this purchase: Mac Tools n Bids or written quotes were taken on this purchase, as follows: Mac Tools - $1700.00 (after trade-in) Snap-On Tools - $1900.00 (after trade-in) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-18-7950-2110 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 45,000.00 $ 42,809.48 t� 7 k.� /AfeLetti3O /✓ (/'/ K:\shared goodies\forms\Central Garage - Replacement Scanner - October 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (//3// The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,010.00 plus est. shipping costs of $ 88.05 to pay for or purchase Replinish stock hydraulic hose This purchase or expenditure is being made because: Re -Stock hydraulic hose used on Garbage Trucks, Street Vehicles etc. Vendor selected for this purchase: Tri State Truck Equipment n Bids or written quotes were taken on this purchase, as follows: O Bids or quotes were not taken on this purchase because: Weatherhead hose to accommodate stock fittings. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund ❑ Road Use Tax n Sewer n Sanitation • Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 200,000.00 and the current available balance is $ / 7� �'-; Respectful! bmitted, /D 02 3 / 2i.lz/�4,� C L),Ili'61 /o- K:\shared goodies\forms\Central Garage - Hydraulic Hose Re -Stock - October 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk Department to expend $ NTE 3,000.00 plus est. shipping costs of $ to pay for or purchase Remodel HR Office to utilize two offices. City Clerk Use Only Finance Committee Approval Date ii/3�jq This purchase or expenditure is being made because: Allow privacy when meeting with employees and potential candidates Vendor selected for this purchase: City of Waterloo nBids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: The work will be done internally Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El 1 1 General Fund Bonds Road Use Tax n Sewer n Sanitation nFederal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ar ed, (Signature ept. Head or Designee) Date (Slgnat (Project Code) 70,000.00 12,317.97 l� ..th,i7t4JA-- /6iPL/ e Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee ,Approval Date t /3/i `t City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Code Enforcement $ _ 1319.67 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase On -board Annual Contract Service for three vehicles from November 2014 to October 2015 This purchase or expenditure is being made because: On -board Annual contract service ends October 2014 Vendor selected for this purchase: On -board Communications Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: The current rep. On -board Communications is providing the gps units and Internet application tracking information. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: Sewer: ❑X Sanitation: nBonds: ❑Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 525-15-5125-1341 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitte gnature ept. Head Or Designee) Date (Sign a F,tance Dept. Review) (Project Code) , / $ o.00 / [ 9 f, l ff-2-9 Date c,'nboard 12720IIillrlcr;i r1,,�,1 CmnnnurHCUnONs oink; 300 1)ullar;,'I.X 75210 BILL TO ('ily of Waterloo Public Works Department Mark Rice (25 Glenwood Street Waterloo, IA 50702 P.O NUMBER O fY Cust. Part # a OBC Part # I'-Anml39.R9.. SO No 1111II' I ( of W 11(luu I'uhlic Work:; I I(partmcnt Mirk Idict (It'meu,ul .tilrc(I WVatt•il,,tI. In ;nm 10/2/2111 1 l lnli0665l hnnual (16atal Plain ulle(ing 12 months of service for Ibc prg1(1(1 cuss 01 1 I months of scrvicc 143 1 12 3 0)0 143 112 3391 143 112 3392 Annual Renewal: November 2014 - Oc(ohcr 2015 Out-o(-state sale, escmpt from vales tax Invoice 1 i I luAll 1 INIVu00a d 1 lii 'III I 0111 VIA l erns F'nre 1_a tirvc Mu 1 It) $1) O lI09i NO VellIbc Special Amount I11')1,71 11.00 Total $1,319.67 Phone # Fax # 214-346-0300 Balance Due $1,319.67 214-346-0361 City Cleric Use only Finance Committee /I��/� Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $4,400 plus est. shipping costs of $ na to pay for or purchase Additional lockers for Men's Club Locker Room at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: we have sold out of club lockers, and there is a real demand for additional units. These will in turn generate additional revenue. Vendor selected for this purchase: Storage & Design Group (Des Moines, IA) ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: this company made and installed the club lockers in the club locker rooms when the project was done. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 Building and Grounds Maint. (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, �(8igt ature Deptor Designee) Date (Signature Finance Dept. Review) Date Kred goodiesVomrsUoc r- re auth (Mar 2010) (Project Code) $ 12,000.00 $ 11,915780 //766, City Clerk Use Only Finance Committee / Approval Date «(/ 3(itt City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,767.32 plus ext. shipping cost of $ 0.00 to pay for or purchase Four desk tower computers with four 23 inch monitors and accessories. This purchase or expenditure is being made because: Old desk computers were running on XP operating system and MIS said they were a security issue. Vendor selected for this purchase: Hewlett Packard Company nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Information Services Dept purchase computers from Hewlett Packard Company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: Sewer: nSanitation: Bonds: EIFederal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1516 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully submitte /eV-a9*-/ - gnature Doft. Head Or Designee) Date $ 4,500.00 (Signs ure F $ 2.848.55 17 4atA0( 1604 rignce Dept. Review) Date InVianr.:r..- r I .r 1 , 11 3'1:I:' itut Il.It --- Duo Dot.. del Alll„I Il lr i11 'i I 1007'/ 11 I 6'11 al.t ILL;. Order !t Cu; ,nn.'I Nuullh i IidfJ YI'r111 )0`1 N11 - Authorization S rdv1110111 1^ 111 � I Bill to 3 Il1.l MI4 U 432 85847511 µv 1 of 2 di HI'V NI- I :UI l iAY , ( V 11111I11111rp111111lI.11rrrrlrl1llllrgll1lrllr111gr11rllrp,11 CI I Y )1 WATERLOO 71', MI II BERRY STREET WA I I III 00 IA 50 /03 5 /83 CI I ( )1 WATERLOO I ❑A, Nitr'tart! 001 00;' 003 004 006 00/ 008 009 O10 011 012 01'1 Order Quantity 1 Backorder Quantity Sitippod Quantity 11:1134AVIIAl1A C8 F85AV DBEI66AV C8737AV C8T57AV CM I5AV EONOSAVIIAE)A CBN39AV C8N62AV C81-86AVIIA1IA C8145AVI)At3A E430/AA)IABA I I fl lu,'II I I111111 ')I I ID Ship t0 ('l l'( 1)1 WA I1 III 1111 i I'1 MI II Ifl I II I'r' 1111 I I N1All 111111) IA',n,vll Al Ifl Mi\I I I )Il11II fl I `Iudl nl III'i' J), .k600(,I IWII ;;1 B I1 ;'I1/Al 8i(n I I Win8 I'11 61 llllwnyr,)( Ie to Wu)/ Ito F,-I I II'I 'rul )e;k 600 IWII SID Ch.0 oI, Inl«)I Core 15 4,1/0 'I 2G 6M III) 41,00 CI (1Gu DOI13 1600 DIMM 2x4G13 11AM 500(;11 7200 111'1,1 3 3 N1)1) Slirn SuporMulli ODI ) HP 11SF3 Keybu.ud WRI I I:; N(' USI) M,ulso Sinl)111 h illl )W(I Pack.ulnlq NI' 1'lol)usk 601) Country Kit I IS 3/3/3 TWIl W_lni)nly (1'; I IF' I'rofk;play P231 2:3 III Mnnilf» 11:1 SEF3 t( CNC4210C511 I IF' PRODESK 600 (11 I()WI HD! SK IOI' 1'C I rack IL 350 /036 /0156 I /56:313147 :150 /0:11 INQUIRIES TO: (800)727-2472 /01 iii1,11i1 I.v1n. I 1 11 1 lir 11, I. 1Ili d 1 np „I 1 Unli Ex L. dirlr-,I it(Dial)) I'ncr(11'i111 I Ili Ili 11,11111 14:11)1) 6:3 011 9(19', 91)9'1 I.)fi O(1 131i 01) liI 6O 61.00 3:' 00 32 (10 1-100 1 '1 00 5o0 300 P00 200 8)4 88 100 101) 901) 9(A) )34) (ll) 139.01) 6I /56:113:$1)4 TOTAL USD 691.83 TERMS_ Payment lochs are NET 30 The sale and delry ry of the 'marlins _rinlror s nese haled nn Ms Invoice are wined to Hewlett Packard Company's standard sale leans and coodeiens in effect al the Unte the produm nr service Is ordered Any variance from those lens awl non -111nos will he alleclrve only if agreed to in wnhnrl my Hewlett Par kard poor In ilia III a Inc product nr sem ce is ordered PRICES. All orders w111 be belled al prices in effect at the t1,ne of the shipment RETURNS a Exchange o, relur is must be requested within 30 days 1f receipt el rani shiproent All returns r q, e prior app r L - Id , return authorization combo (RMA) REFUNDS author zed returns or (Owns REFUNDS without a RMA number may be refused °panel ft '.«. and any prirrAgses silt -sera tamuse an col erg bee I1 -ohm Freight cha Des are non-refundable Ann, mce,pl and inspection of rel,rned merchandise ere it will be issued CLAIMS: Gluons 10, shortages damages and n a ce disc ep' ice' must bm made withal 30 days of receipt In case of shipping damage please keep all packaging materials and damaged merchandise in the original outside sh opine carton We mil file a rl rm 1d the caner arid replace the item al no cost to yen PER FAR NO 52 32-25. IN CASE OF DEFFECTIVE INVOICE PLEASE NOTIFY THE FOLLOWING Hewlett-Packard Company, Alln GEM Cuslnme, Service 10810 Far,nm n.•.,. ,v., Phone 1-900.727 2472 =ne s10 =a^=^ City Clerk Use Only Finance Committee Approval Date (113hy- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 1.391.00 plus ext. shipping cost of $ 400.00 to pay for or purchase New Incubator for lab This purchase or expenditure is being made because: Incubator in lab has been repaired a couple of times and needs a replacement. Vendor selected for this purchase: Arctic Refrigeration L.C. Bids or written quotes were taken on this purchase, as follows Three quote were taken. Miland Scientific Inc. total cost of $3,714.51, Fisher Scientific Company, LLC total cost of $3,526.47, and Arctic Refrigeration L.C. total cost of $1,791.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: ESewer Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5'00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is and the current available balance is Respectfully sub ed, ignatu e Dept. Head Or Designee) Date $ 250,000.00 Sdkorek it Yt--ri-f (Signatu-e Finance Dept. Review) Date Arctic Refrigeration L.C. 1601 Cornwall Avenue Waterloo, IA 50702 Name / Address City of Waterloo 715 Mulberry Street Waterloo, Iowa 50703 Atten: Building Maintenance Estimate Date Estimate # 10/22/201 1 31.19190 Project Incubator Description Qty Cost Total Price for a new Incubator for the lab at the waste water treatment plant. This is a 110 volt unit to maintain a plus or minus of 1.5 degrees of setpoint. Always At Your Service 1 1,300.0(1 1,300.00T Subtotal $1,300.00 Sales Tax (7.0%) $91.00 Total $1.391.00 t 1'rr E%t), Qo 4(191.ee Quote Nbr 4289-5533-54 Sales Quotation Creation Date 10/16/2014 Pavme`ms NET 30DAS Valid To 11/15/2014 Due Date Customer Reference Sal Ra QUOTE/CRAIGBILLERBECK/101614 MELANIE CARNOT To place an order Ph: 800-766-7000 Submitted To: CRAIG BILLERBECK MELANIE.CARNOT@a THERMOFISHER.COM 319-291-4553 Nbr Oty UN 1 1 EA Deliver Page 1 of 1 Terms DESTINATION Prepared By CARNOT MELANIE Fx: 800-926-1166 Customer Account: 471472-002 CITY OF WATERLOO WATER POLLUTION CTRL PLNT 3505 EASTON AVE WATERLOO IA 50702-2000 Catalog Number Description Fisher Scientific Port of rhaum, Finhu, S,nonh6c FISHER SCIENTIFIC COMPANY LLC 4500 TURNBERRY DRIVE HANOVER PARK IL 60133 5491 PLEASE REFER TO THE QUOTE NUMBER ON ALL CORRESPONDENCE THANK YOU FOR YOUR INTEREST IN FISHER SCIENTIFIC COMPANY LLC FOR COMPLETE TERMS AND CONDITIONS VISIT OUR WEBSITE AT www.fishersci.com/salesterms 37 20 ISOTEMP REFRIGERATED INCUBATOR Incubator, Refrigerated; Fisher Scientific; Isotemp; BOO; Microprocessor control; -10 to +50C; 20.0 cu. ft.; 120V, 7.0A Vendor Catalog # 3720 Hazardous Material This item is being sold as 1 per each MERCHANDISE TOTAL Fuel Surcharge TOTAL NOTES: We now offer highly competitive financing with low monthly payments. Please contact your local sales representative for more information. Tell us about your recent customer service experience by completing a short survey. This should take no longer than three minutes. Enter the link into your browser and enter the passcode: USA-PGH-CS2 http://survey .medallia.com/fishersci Unit Price Extended Price 3,520.97 3,520.97 3,520.97 5.50 3,526.47 Sales Quotation Quote Number 1 Creation Date 1273906 10/15/2014 1228:5F Expiration Date 1/14/2011 Page Prepared By ETEIIELEN Customer PO Incubator Customer BM To City Of Waterloo 715 Mulberry Attn: Accounts Payable/City Hall Waterloo, IA 50703 Requested By Kathy Skillings 319-291-4553 citylab50702@yahoo.com Sales Representative Emily 7hiclen Customer Account 14248 Customer Ship To City Of Waterloo Waste Management Services 3505 Easton Avenue Waterloo, IA 50703 We are certified t t',:rt:j,c.f 1...,.W 3ENi:J i innc+_c (?tn.nu;'. Eritcrt:ru,/ • BBB Midland Scientific Inc. 1202 South I 1 th Street Omaha NE 68108 Please refer to the Quote number on all correspondence. You can place your order as following: Phone: 402 346 8352 or 800-642-5263 Fax: 402 346 7694 Online: www.midlandsci.com If you have an online account, you can convert your quote to order on our wehsite Please tell us about your recent customer service experience by completing a short survey. This should take no longer than three minutes. Enter the link into your browser : http://survey.midlandsci.com Item ID Item Description z O Quantities Ordered' Backordered I Pricing Delivery Instructions: FOB: Destination Unit Price Extended Price 'OM 1 TMO 3721 Refrigerated Incubator 20 ft3 1.0000 1.0000 EA 3,714.51 3,714.51 Total Lines: I Disposition code explanation: B - Backordered D - Dropshipped C - Canceled SUB -TOTAL: 3,714.51 TAX: 0.00 AMOUNT DUE: 3,714.51 ## Indicates item meets DEA regulated Iodine concentration Tell us about your recent customer service experience by completing our online survey: http://survey.midlandsci.com City Clerk Use Only Finance Committee r�� Approval Date I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2,397.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Replcement to a High Efficiency Twin Water Softener for digester boiler water system. This purchase or expenditure is being made because: Current water softener is at it's life expectancy and has been repair in the past. Vendor selected for this purchase: Culligan X�Bids or written quotes were taken on this purchase, as follows Two quotes have been taken. Liddle's Ecowater Systems total cost of $3,299.16 and Culligan total cost of $2,397.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: ESanitation: Bonds: ❑Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Re ectfully submitted (Project Code) $ 250,000.00 $--445.Ce0.63✓ 1161.4W(, f _Airbest 11, 02— it It 10'26'-4 (Sign ure De t. Head Or Designee) Date (Sig a ure finance Dept. Review) Date DIRECTIONS ° CUSTOMER ORDER Next Service Date Order Dote NAME C i F� 017 — ADDRESS 350-5 CITY Wx%w COUNTY N STATE .y CONTACT NAME: ZIP Sv7v,( CROSS STREETS/LOCATION HOME # WORK # 1 553 EMAIL EMPLOYER DRIVERS LICENSE # El PRIVATE HOME DAPARTMENT ❑COMMERCIAL OCCUPANTS P1,11hUNICIPAL SUPPLY ❑PRIVATE WELL EIAUTOMATIC WASHER ❑DISHWASHER BATHROOMS ESTIMATE WATER USAGE gal. per ALKALINITY TDS NITRATES TURBIDITY IRON SULPHUR PH HARDNESS y TASTE & ODOR P51 RANGE to gpm FLOW RATE Limitations: Variations in your water supply from the above analysis may effect the performance of this equipment. Adjustments and/or additional equipment may be required. These will be provided at our prevailing rates. 9P9 QTY. CULLIGAN EQUIPMENT PURCHASE MODEL DESCRIPTION cKrl47. jt✓.l- S�L�e I / I ; : G.rtf� s 47,2 K y r INSTALLATION CHARGE SALT DELIVERY 0 YES 0 NO SALT far" lbs. @ $ per OTHER TAX TOTAL LESS RECEIVED WITH ORDER 0 CASH 0 CHECK 0 CREDIT CARD INSTALLATION INSTRUCTIONS & NOTES GRAINS CAPACITY REQUIRED PER DAY SALT SETTING FULL LINE BYPASS OUTSIDE COPPER PLASTIC UTILITY ROOM GARAGE LBS REGEN. PINS DOWN HOT ONLY CUL-FLO VALVE® GALVANIZED BASEMENT CRAWL SPACE OUTSIDE THE TERMS OF THIS AGREEMENT ARE PRINTED ON BOTH SIDES OF THIS PAGE. Dealership Le-'1//2 Address 4 slr,rn i/ - City State •t—i'r BALANCE DUE PRICE p 3S �Oa / air/ 'Ga 751% T.t QTY. CULLIGAN EXCHANGE/RENTAL BOTTLED WATER SERVICE DESCRIPTION TOTAL RATE PER RATE DEPOSITS AND INSTALLATION CHARGES ITEM BASIC CONNECTION CHARGE ADDITIONAL INSTALLATION CHARGE INITIAL SERVICE or RENTAL CHARGE SALT lbs. @ $ PER BOTTLE DEPOSIT / CREDIT SECURITY DEPOSIT OTHER TAX AMOUNT TOTAL CHARGES LESS RECEIVED WITH ORDER 0 CASH 0 CHECK 0 CREDIT CARD BALANCE DUE Service is provided on a month to month basis, one month's notice change of service rote. Charge for service is billed in advance. quired for removal or for Term of lease/option is months. Leased equipment may be subject to sales tax. Customer may purchase equipment for the soles price shown on this order, less 50% of all lease payments received by Culligan, plus any applicable sales tax on the balance, within the term of the lease. Set-up charge, salt, chemicals, or other charges shown will not be applied towards purchase. After the expiration of the lease, customer forfeits any credit towards purchase. Term of lease of equipment is months )leased equipment may be subject to stale sales tax.) Amount of Total Each Periodic Number Payment $ X OF Payments = Total Payments $ if exempt under Consumer Credit Protection Act, N )if applicable) Purchase Balance + Tax is is for information only. The first periodic payment is due on or before the date of installation, pro -rated to the da of the following month. Subsequent payments are due on the of each month thereafter. y W/ er v/j /4, .// Zip Code You, the buyer, may cancel this transaction at any time prior to midnight of the third business clay after the date of this transaction. See the attached notice of cancellation form for an explanation of this right. This order subject to terms and conditions stated on reverse side. Culligan dealerships are independently operated. Phone ROC Customer's Signatur9X E9q yATERV LIDDLE'S ECOWATER SYSTEMS STEMS l< <'�J j �2719 FALLS AVENUE WATERLOO, IOWA 50701 SINCE 1925. Phone: 319-234-2851 Email: Ildsecowater@msn.com October 15, 2014 City of Waterloo Waste Management Services 3505 Easton Avenue Waterloo, IA 50703 Brian: Liddle's EcoWater Systems is proud to present this bid for the City of Waterloo Waste Management Services. Liddle's EcoWater Systems has provided high quality water treatment equipment in the greater Cedar Valley for over 50 years. All of our equipment is made in the USA at our factory located in Woodbury, MN. The equipment we are proposing is an on demand commercial duplex with 1" valves. This equipment is the most efficient on salt usage and water during the regeneration process. This commercial controller is capable of adding resin tanks to provide more conditioned water in the future as needed. Commercial EWS 050 Duplex $3299.16 The warranty on this unit is 5 years on parts and 10 years on tanks. This price includes freight, installation, 500 pounds of salt, labor, permit fees and 1" equal flow manifold. If there are any questions or concerns, please feel free to contact me at (319) 240-5815. Thank you for the opportunity to provide this bid for the City of Waterloo Waste Management Services. Sincerely, Chad Liddle It's That Good. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee 2 Approval Date i//3/ /if The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ NTE $2300 plus est. shipping costs of $ 0.00 Replacement and additional snow fence Department to expend to pay for or purchase This purchase or expenditure is being made because: Replacement for damaged / additional for new areas Vendor selected for this purchase: Menards ❑X Bids or written quotes were taken on this purchase, as follows: Menards - $36.00 per 50' roll - (Available in store) Tractor Supply - Will meet price - (Order only) I I Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1549 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /o —2 8 )1/711') (C.� l/. ,}.P / . /0"%4-1 V (Project Code) $ 2,500.00 ✓ $ 2,500.00 / K:\shared goodies\forms\Street Dept - Replacement Snow Fence - Nov 2014.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 2,350.00 plus est. shipping costs of $ 0.00 to pay for or purchase Removal of hazardous trees per court order This purchase or expenditure is being made because: Court ordered removal - charge back to property owner Vendor selected for this purchase: Schaefer Tree Service n Bids or written quotes were taken on this purchase, as follows: Schaefer Tree Service - $2350 Planetary Tree Service - $2400 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer nBonds nX Federal/other grants n Other (specify) This expe is to be coded to the following budget line -item: 525-15- 1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullysubmitted, /6-28-,y Sanitation (Project Code) 9Z,94,?47 lS8%C.83 � K:\shared goodies\forms\Sanitation -Tree Removal per Court Order - Nov 2014.xls (Mar 2010) Budget Amendment Descriptions for 11/3/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the Shaulis Road Trail Extension — Phase I, funded 65% by a state recreational trails grant in the amount of $755,694, 35% by a federal transportation alternatives grant in the amount of $412,000 and $2,400 in city bond funds. The total project budget is $1,170,094. 2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date i1/3H Project Name (from page one) FY2015 Shaulis Road Trail Extension - Phase I RT-8155(734)--9H-07 TAP-U-8155(741)--81-07 Department No. project will be budgeted under 07 Activity No. project will be budgeted under REVENUES: r3412 Local Option Sale Tax 56Federal Grant ,—f -Ara /P 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 755,694.00 755,694.00 yitli 1353" To be assigned by fhe finance Deb (Each column should only include amounts by fund) Fund: Fund: Fun 290 290 413 - �4 /e-ri3Y 1°I` / 412,000.00 Total 412,000.00 •Cash on Hand 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 2,400.00 2,400.00 TOTALS $ 755,694.00 $ 412,000.00 $ 2,400.00 $1,170,094.00 EXPENDITURES: 2103 Engineering & Consulting $ 188,100.001610 $ 62,700.00P-5`l° $ 250,800.00 2125 Traffic Control Equipment 2140 Land Acquisition 3,750.00`j3', 1,250.00,p5690 5,000.00 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 563,844.00 wbi 348,050.00Oo 911,894.00 2199 Non -participating Misc Stormwater Fee & Publication 400.00 400.00 Grant Applicatiion - INRCOG 2,000.00 2,000.00 TOTALS $ 755,694.00 $ 412,000.00 $ 2,400.00 $1,170,094.00 (Signature Dept. ead) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet 2014#853.x1s\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY2015 Shaulis Road Trail Extension - Phase I RT-8155(734)--9H-07 TAP-U-8155(741)--81-07 City Contract No. Project Manager Project Budget Total 858 Jeff Bales $ 1,170, 094.00 1. How will this project be funded? A. Federal Grant Yes x No CFDA # Grant Name Transportation Alternatives Program B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name x No State Recreational Trails Fund 20.205 Source of Funding G.O. Bonds Project No Subproject No % Paid by federal grant 80.00% Grant Agreement Number 14-TAP-115 % Paid by state grant 75.00% Grant Agreement Number 2013-RT-007 % Paid by City 100.00% No x % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 10-feet Wide, 5" Portland Cement Concrete Trail, extending from the intersection of Shaulis Road and Highway 21 (Hawkeye Road) to the intersection of Shaulis Road and Isle of Capri Blvd. Trail runs along north side of Shaulis Road Done None �❑x ❑ Yes No ROW Acquisti El ❑ El ❑ ❑ El El El El ❑ El El 0 El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet 2014#853.xls\Page 1 All Projects (Mar 2010)