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HomeMy WebLinkAbout10/27/20141. FINANCE COMMITTEE October 27, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of October 20, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Mohammad Elahi, Traffic 2014 Adaptive Traffic Ames, IA 11/18/14- $190.00 Engineer Signal Technology & 11/19/14 Traffic & Safety Engineering Forum 2. Mrs. Ronald Stuber, 125 Amity Drive, is requesting a refund in the amount of $81.00 as she has been charged for two yard waste carts and only has one. (Amended from 10/20/14 agenda.) 3. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Fire Rescue $8,000.00 Five (5) physicals for new recruits. Fire Rescue $10,500.00 Seven (7) sets of firefighter turnout gear. Leisure Services $6,800.00 One B & B BCT2412EDO Deckover Equipment Trailer. Leisure Services $2,440.93 Ten (10) ton rooftop compressor replacement at Young Arena. Police $6,397.00 Renewal of SNS Vcenter server foundation & Vsphere agreement. Police $14,685.00 + $150.00 S/H Three (3) Flashback 3 Digital in car Video Systems. Traffic Operations $8,994.65 + $274.97 S/H Twenty (20) packs of Left Arrows, Eleven (11) packs of Right Arrows. BUDGET LINE ITEMS TO BE AMENDED 4. Approve the project budget for the Sherwood Park Recreation Area Phase II Project funded by the State of Iowa REAP program in the amount of $200,000, with city matching funds of $6,168 for a total project cost of $206,168. 5. Approve the amendment to the project budget for the Young Arena Youth Hockey project to use $3,000 in donations for youth hockey equipment. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 20, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Cole that the Minutes of October 16, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Marty Freshwater, Pick up new Fire Truck Appleton, WI 10/21/14/- $350.00 Battalion Chief & Darryl #305 10/22/14 Hartema, Mechanic Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request Mrs. Ronald Stuber, 125 Amity Drive, is requesting a refund in the amount of $27.00 because she has been charged for two yard waste carts and only has one. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $4,067.00 Service repair for freight elevator at Five Sullivan Brothers Convention Center. Management Information Systems $24,884.72 + $35.00 S/H EqualLogic PS6100 XV SAN (SAN storage area network). Part of our server virtualization project. This will add capacity for water works agreement and other departments. Management $10,205.04 VMWare Vcenter upgrade license and two (2) Finance Committee October 20, 2014 Page 2 Information Systems VMWare Vsphere licenses. Management $8,637.84 + $35.00 PowerEdge R620 Server. Information S/H Systems Police $4,099.00 + $85.00 Cellebrite 4PC L2L with 1 years license of Logical S/H software. Police $2,562.39 Repair damage to squad car #308 from traffic accident. Sewer $3,460.00 Storm sewer sediment sampling and testing. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Water Works CIS Virtualization Project. The Water Works will reimburse the city for a portion of the project costs in the amount of $34,589.71. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 20, 2014, in the amount of $2,531,070.24, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 27, 2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for overcharges on yard waste cart - Amended Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Mrs. Ronald Stuber, 125 Amity Drive, is requesting a refund in the amount of $81.00 because she has been charged for two yard waste carts and only has one. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None YARD WASTE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements is made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. ftiG6DFR DISPLAY Display Account History Account No 11 60 1221 17180 Billing Date Customer STUBER RONALD E MRS Ph Address 125 AMITY DR 5=Payments ? Billing Consu Date 3/11/13 3 12/11/12 ��f (2,13 _ 9/12/12 48 6/12/12 16 3/12/12 0 12/12/11 9 Water Payment 20.44- 24.78- 73.09- 28.92- 19.26- 17.87- 10/15/14 8:56:22 . 233-3009 Activity WATERLOO Sewer Garbage Payment Payment 37.50- 18.00- 45.42- 39.00- 67.20 -'' 49.50- 51.36- ,, 16.50- 37.50- 31.50- 37.50- 31.50- STORM Payment / 6Y8.25- 7e 8.25- q 8.25- z 8.25- 8.25- 8.25- Total St Cnd Payment 84.19- P 117.45- P 198.04- P 105.03- P 96.51- P 95.12- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS .L5t--1 0. T. Oyt q-/-01,0-1A--) 5/i/I2. 911s/H UG6DFR DISPLAY Display Account History ;account No 11 60 1221 17180 Billing Date Customer STUBER RONALD E MRS Ph Address 125 AMITY DR 5=Payments ? Billing Date 9/11/14 6/11/14 3/11/14 12/12/13 9/12/13 6/11/13 Consu 35 13 10 24 27 10 Water Payment 64.49- 233-3009 WATERLOO Sewer Garbage STORM Payment Payment Payment 39.48- 49.50- 8.25- 28.92- 39.48- 49.50-1 8.25- 24.08- 39.48- 49.50- 8.25- e 42.40- 67.20- c 49.50- i 8.25- a°/ 46.80- 67.20- 49.50- n� 8.25- 21.86- 39.48- 28.50-c'i 8.25- F3=Exit F14=Mthly Bill F16=Acct F20=Meter F21=Cust His F22=Bill Last option was: DAILY OPERATIONS Info His 10/15/14 8:56:22 Activity F17=Bill F18=Bill/Pmt Total St Cnd Payment 161.72- P 126.15- P 121.31- P 167.35- P 171.75- P 98.09- P F19=Cust DEANNE KOBUSKA From: EMILY PEARCE Sent Monday, October 20, 2014 7:24 AM To: DEANNE KOBLISKA Subject: 125 Amity Dr. Good morning Deanne, I'm getting back to you in regards to 125 Amity, sorry for any confusion it must have been a busy day when I spoke with this resident because I didn't even write down notes on what she was supposed to request for an amount back or anything. She has been paying for an additional ydw can from this most previous billing quarter all the way back to the quarter that was billed to them on 9/12/12. She should be requesting $81 dollars back for a refund. You can call me when you get a minute to if that's easier for you. I figure while it's fresh on my mind right away I can get you over the amount she should be requesting for a refund. Thanks! Emily Pearce City of Waterloo 319.291.4553 1 Payment voucher prepared by: DeAnne Kobliska October 27, 2014 Vendor Name: Address: City and State: MRS. RONALD STUBER 125 AMITY DRIVE WATERLOO, IA 50701 Vendor No. Temp. Department: Grant/Project Code: Finance Dept. Only Batch No. Keyed by Clerk/Finance Invoice Date 10/27/2014 Special Instructions: Submitted by Invoice No. Amount Total: $81.00 $ 81.00 J c.F Date Description YARD WASTE REFUND Approved by G/L Distribution 525-15-5400-1785 Date UUIBDFR DISPLAY 10/22/14 10:42:59 View Payments 1221 17180 Billing Date 6/12/12 Payment Due Date 7/02/12 M/Q Q Non-ctrl Bill Red Tag Due Red Tag Sent Ov SEWER GARB SERV STORM MISC 51.36 37.50 8.25 WATER SEWER GARBAGE STORM PAYMENT PAYMENT PAYMENT PAYMENT 21.00- Account 11 60' Bill Status P Red Tag WATER 28.92 PAYMENT DATE 6/11/12 OT 7/02/12 P 7/02/12 P F3=Exit 28.92- 51.36- 16.50- 8.25- Date erdue Sent FIRE TOTAL 126.03 [UMAL AUDIT PAYMENT DATE 21.00- 6/11/12 96.78- 7/02/12 8.25- 7/02/12 S�z 37 e 11 October 2014 RE: Stuber account at 125 Amity Drive, Waterloo, Iowa, 50701 Gentlemen: I called the City Waste Department to pick up our Blue yard waste container, since we do not use it, and always go away for six months in the winter. Emily upon checking found that we have been charged for 2 of those tanks for some time and we never used the extended pick up days. Therefore, she told me to write to your department and ask for the refund. She told me she checked and we should at least have $27.00 coming back to us. I have no way of checking if this amount is right, so I am asking that you refund that to us as she told me to do. Thanks you so much. Lucrettia Stuber Jlz; (c' . CEDAR RAPIDS IA 524 • 11 OCT 2014 PM 2 t. 7C1 (1' 3 1 I 7111.61,11-ttiLti, SO 70 3 IlliiI\IIAIII\11114-011‘6•0101\11\imilmi\ifir CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 20, 2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds for overcharges on yard waste cart Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Mrs. Ronald Stuber, 125 Amity Drive, is requesting a refund in the amount of $27.00 because she has been charged for two yard waste carts and only has one. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None YARD WASTE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements is made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date D�7i7//'7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 8,000.00 plus est. shipping costs of $ n/a to pay for or purchase (5) physicals for new recruits This purchase or expenditure is being made because: Pre -employment examination. Vendor selected for this purchase: Unity Point Health ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Single Source Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nRoad Use Tax n Sewer n Sanitation nFederal/other grants n Other (specify) General Fund Bonds This expenditure is to be coded to the following budget line -item: 010-12-1400-1314 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Si • nature ' -pt. Head or Designee) (Project Code) $ 7,000.00 r /h ('L' - 7i 34 $ 6,466.47nsn IS'34.0'. D.te (Igna ure Finance ept. Review) Date K:\shared goodies\farms\Copy of Expenditure Pre -Authorization (NEW) (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (Ca rif The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 10,500.00 plus est. shipping costs of $ n/a to pay for or purchase (7) sets of firefighter turnout gear. This purchase or expenditure is being made because: (5) sets of turnout gear are for new hires and (2) two sets are replacing outdated and worn gear. Vendor selected for this purchase: MES E Bids or written quotes were taken on this purchase, as follows: See attached bids. 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation [11 Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 412-12-1400-2112/413-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is �Respgctf /o0/ (Signature De.. Head or Designee) DatE (Project Code) °f/Z If/3 $ 40,000.00 Y. 27,000.00 $-64Tra-47 ✓ 27,000.00 V 2 1i.Pjic 4 Lv).6661,/ (Signature Finance Dept. Review) /0 ,26'ii y! Date Sent over 102114. Jeff Goldsmith Eastern lowc Sales Delhi, IA MUNICIPAL EMERGENCY SERVICES, INC 1880 East Military Avenue Fremont, NE 68025 www.mesfire.com Company Name 800-228-9014 Toll Free 402-727-5785 Office 402-380-1575 Cell 402-727-5789 Fax jgoldsmith@ mesfire.com rECTIVE JACKET and TROUSERS !STRUCTURAL FIRE FIGHTING {EET for WATERLOO FIRE RESCUE May 6th, 2013 Company Represenative .�e Jr �L, L. L 0/ Protective Coat Protective Trouser Total g6y LAY Signature of Company Representative Signature of Chief of Fire Services (including sizing and shipping) Date 1$ l General Requirements for Submission of Bids All bids must be submitted to the CITY OF WATERLOO Clerk's Office in a sealed envelope clearly marked as follows: "Bids for Personal Protective Equipment/Turnout Gear" The name of the business submitting the bid must also be clearly marked on the envelope. All bids must meet or exceed the minimum specifications as defined. Bids that do not meet or exceed the minimum specifications, as determined by the CITY OF WATERLOO, will be rejected. All bid prices, upon submission by bidder, are recognized by the CITY OF WATERLOO and vendor to be irrevocable for a minimum for a minimum of thirty (30) calendar days from the date of bid opening. Agreementperiod shall be for twenty four (24) months from the date of award. Sealed bid proposals shall be sent to the CITY OF WATERLOO Clerk's Office at 715 Mulberry St, Waterloo, IA 50703. Bids must be received by noon on May 6th, 2013. Opening and Acceptance of Bids Sealed bid proposals will be opened and read at 1:30 pm on Monday, May 6th, 2013 in the CITY OF WATERLOO Clerk's Office, and all bidders understand that they may attend the bid opening. Bids will be acted on, as turnout gear is needed. Standard procedure dictates that the CITY OF WATERLOO will accept the lowest responsible bid. However, the bidder understands that the City reserves the right to reject any bid or part thereof that is either considered not to be responsible or not the most advantageous to the City. The City will award the contract to the responsible bidder whose bid meets or exceeds the minimum specifications. The CITY OF WATERLOO reserves the right to reject any and all bids. Bidder needs to fill out all required areas including the "Bid Sheet" which needs to be signed by an authorized agent of the vendor. The winning bid may not allow for additional charges to gear that is deemed "oversized". All gear will be charged the same rate. Questions may be directed to: Lieutenant William Beck Waterloo Fire Rescue 319-291-4460 biIl.beck@waterloo-ia.org PROTECTIVE JACKET and TROUSERS for STRUCTURAL FIRE FIGHTING BID SHEET for WATERLOO FIRE RESCUE May 6`h, 2013 Company Name Company Represenative Protective Coat $ l l C\ Protective Trouser $ l.2 ay Total $ \ cj `�� (including sizing and shipping) Signature of Company Representative �'Y\ C�i6 ^ .G---0lC r. ©ate 5 -5 r t 3 Signature of Chief of Fire Services Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date !0! z7//af The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 6,800.00 plus est. shipping costs of $ to pay for or purchase One B&B BCT2412EDO Deckover Equipment Trailer. This purchase or expenditure is being made because: To replace a worn out trailer. Price reflects a $1,100.00 trade value offered on old tailer. Vendor selected for this purchase: Black Hawk Rental, Waterloo, IA ❑ Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: No other local vendor carries this model/brand of trailer. This trailer model is already being used in our fleet and fits our needs well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds ❑ Federal/other grants ❑x Other (specify) Dupont Imprelis Funds This expenditure is to be coded to the following budget line -item: 37RST DUPONT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is bmitt <-)?/-/V �'I�r��i,v�.. (Signature Dept. e- . 'or Designee) Date ( igerature Finance Dept. Review) Date $ 82,800.00 V $ 82342.00 Co(,, , ul i�,�, K:\shared goodies\forms\Pre-Auth 24' BB Trailer (Mar 2010) City Clerk Use Only Finance Committee i Approval Date V 17 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,440.93 plus est. shipping costs of $ n/a to pay for or purchase 10 ton rooftop compressor replacement at Young Arena. This purchase or expenditure is being made because: This compressor is a critical piece of equipment to the air conditioning of the Black Hawks office and locker room areas. Emergency replacement of the compressor was needed. Vendor selected for this purchase: Comfort Products Distributing, Omaha NE Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: City Building Maintenace ordered the compressor for emergency replacement of this equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund n Road Use Tax ❑ Sewer 0 Sanitation 37,(sr ❑ Bonds FederaVother grants Qx Other (specify) YAMI This expenditure is to be coded to the following budget line -item: 010-37-4105-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submit (Signature Head or Designee) (Project Code) $-97969709- r3 3 .11 $ S,960.00 b.Jb iy Date (Signature Finance Dept. Review) A-' .1y Date K:\shared goodies\forms\2014 Rooftop compressor Expenditure Pre -Authorization (Mar 2010) Carrier Enterprise, LLC Comfort Products Distributing 13202 I Street Omaha, NE 68137 E comfort l excellence oYech comfort, excellence 1217 1 MB 0.435 RETURN SERVICE REQUESTED CITY OF WATERLOO / BUILDING MAIN T: 3 715 MULBERRY ST WATERLOO, IA 50703-5714 Seq# 001217 n41,hy,rlrrdPIlnrquihdlluhIIIII,IIlhrmggll.III Offl YOU CAN PAY BY PHONE! CONTACT CREDIT FOR DETAILS SHIP VIA Best Way PPB SELLING LOCATION 3921 a INVOICE 26140810-00 INVOICE DATE 08/11/2014 PURCHASE ORDER # REFERENCE CUSTOMER CONTACT REMIT PAYMENT TO: Comfort Products Distributing P.O. Box 905386 Charlotte, NC 28290-5386 FOR ASSISTANCE OR QUESTIONS CONTACT Linda Shamblen PHONE 402.951.3235 EMAIL PAGE 1 OF 1 CUST # 70330 ORDER DATE 08/05/2014 SHIP DATE 08/11/2014 Visit us at www.carrierenterprise.com to find out more about our e-statement program. Sign up to view and manage your account online, and pay or view your statements at your convenience from anywhere. Sign up today! SHIP TO: CITY OF WATERLOO/BUILDING MAIN 715 MULBERRY STREET WATERLOO, IA 50703 LINE NO. 1 PRODUCT AND DESCRIPTION 06DM8186AC0600 COMPRESSOR 460-3 Serial #: 2014UD9062 SHIPPING ORIGIN CEDAR FALLS FOB Shipping Point INSTRUCTIONS ORDER NOTES QUANTITY ORDERED SHIPPED BACK 1 1 0 TENDERED PAYMENTS No terms/conditions differing from Seller's become part of any sales agreement, purchase order, or other document unless approved in writing by Seller. Goods shipped at buyer's risk. Seller not responsible for lost or damaged goods. Title transfers on shipment. Buyer resonsible for attomey fees, where allowed, for invoices not paid according to terms indicated. Goods manufactured by others carry manufacturer's warranty. Seller makes no other warranty of any kind, express or implied. Seller is not liable for special, indirect or consequential damages resulting in any way from the furnishing or use of Goods provided. Goods are commercial per FAR Part 12. NO RETURN WITHOUT WRITTEN AUTHORIZATION. RESTOCKING CHARGE MAY APPLY. ea UNIT PRICE 2440.93 PAYMENT TERMS 1 %10th Net15 NET DUE BY 09/15/2014 AMOUNT {NET) 2440.93 A SERVICE CHARGE OF 1.5% PER MONTH (18% ANNUAL PERCENTAGE RATE) OR THE MAXIMUM RATE PERMITTED BY APPI ICARI c I Aw mruirunico SUBTOTAL TAX FREIGHT CHARGES TOTAL AMOUNT TENDERED AMOUNT DUE $2,440.93 $0.00 $0.00 $2,440.93 $0.00 $2,440.93 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date Lf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,397.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of SNS Vcenter server foundation and Vsphere agreement This purchase or expenditure is being made because: this is a renewal of software for virtualization of servers for the department network Vendor selected for this purchase: ACES El Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Aces is the support provider and hardware of the computer network for the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer Sanitation Bonds El Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submtted, (Project Code) $ �d 77�i u /6`%G` l Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) ACES Page 1 of 1 aces TRUST /T TO US Renewals- VMWare Quote Number: 006424 vl Prepared For Waterloo Police Department Wendy Drinovsky 715 Mulberry St. Waterloo, IA 50703 f This quote has been approved. Prepared By Rachelle Hahn Finance Manager rhahn@acesiowa.com Your available options Renewals Qty Description Price Ext. Price 1 VMware Support and Subscription Production -1 Year - 24 x 7 x 30 Minute - Technical - Electronic and Physical Service $645.00 $645.00 8 VMware VMware Support and Subscription Production - 1 Year - 24 x 7 x 30 Minute - Technical - Electronic and Physical Service $719.00 $5,752.00 0 Subtotal $6,397.00 Quote Summary Recurring One -Time Renewals Subtotal $6,397.00 Subtotal $6,397.00 Shipping Total Amount $6,397.00 Order Confirmation Click Here to download a pdf that contains all the details for your options. You can sign and fax us this document if you are not comfortable submitting your confirmation over the internet. Your Active Quotes Prices subject to change without notice. All delivery, training or consulting services, to be billed at published rates or rates quoted herein. Hardwarecomponents carry only standard manufacturer warranty unless otherwise stated. ACES specifically disclaims any and all warranties, express or implied,including but not limited to any licensed products. ACES shall not be liable for any loss of profits, business goodwill, data, interruption of business, nor forincidental or consequential merchantability or fitness of purpose, damages related to this agreement. - Minimum 15% restocking fee with originalpackaging. Authorization to order may be made by returning the signed quote, or, In lieu of a signature, acceptance of the quote by e-mail will constitutea legally binding obligation, subject to the terms set forth herein. For hardware and software orders over $1,000, a 50% down payment for these components mustaccompany the order. All other payments are due on receipt of invoice. Finance charges will be assessed on past -due accounts over 30 days at the rateof 1.5% monthly. I agree to these terms and conditions and authorize purchase of the items detailed herein. Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. This page was created using Order Porter technology by Quosal LLC. (c) 2012 Quosal LLC https://www.orderporter.com/OrderPorter3.2/online.order?passcode=d39d 1884f0ccc29a 1... 10/15/2014 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / Approval Date t 6( Z-7I it The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 14,685.00 plus est. shipping costs of $ 150.00 to pay for or purchase (3) Three Flashback 3 Digital in car Video System's This purchase or expenditure is being made because: upgrade older Flashback 2 in car digital video systems in squad cars with new updated Flashback 3 Systems Vendor selected for this purchase: L3 Mobile -Vision Inc. n Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Proprietory system owned by L3, which is the vender for all of our in car video equiptment ($4500 of this bill will be paid by GTSB Traffic Grant with the balance paid out of the 413 & 414 General Obligation Bonds) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 10-11-1150-1563/ 413-11-1100-2127/414-11-1100-2127 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub ted, 11GRTTK57 (Project Code) kS7 4/3 Dept. Fiea !DI2U(J`f ��"'l�.r%t %fit t,� 12Lct'�>k" L /o . 2e.` (Signature p . der-Bisignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) i Mobile -Vision, Inc. 90 Fanny Rd, Boonton, NJ 07005 T. 800-336-8475 F 973-257-3024 Sold To Waterloo Police Department Wendy Drinovsky 715 Mulberry Street Waterloo, IA 50703 Phone 319-291-4500 Fax 319-291-4332 Salesperson Jon Kanikula Line Qty SKU 1 3 MVD-FB3DVS 2 3 MVD-MGW2CB-UPG 3 3 MVD-FB-CK4 4 3 MVD-IR-CAM3 5 3 BWVKITODCAMSYS P.O. Number Description Flashback 3 Digital Video System Antenna Upgrade, Black 802.11n Magnetic Mount, Wif fi/GPS, FB3/FBHD Flashback Cable Kit: Trunk Mount DVR with Overhead/Center Console Mount Monitor— 22 feet. Camera, rear seat, IR kit. No integrated microphone Flashback Mobile HD camera system, includes camera, docking station, power supply, belt and pin clip, USB charging cable QUOTE Number Date Ship To Waterloo Police Department Wendy Drinovsky 715 Mulberry Street Waterloo, IA 50703 Phone Fax 319-291-4500 319-291-4332 Ship Via None Unit Price $4,600.00 $138.00 $230.00 $295.00 $499.00 Signing below is in lieu of a formal Purchase Order. Your signature will authorize acceptance of both pricing and product: Signed: Dated' L-3 Shipping Terms are FOB Boonton, NJ. By signing below you agree to waive your shipping terms and ship this order FOB Boonton, NJ. Signed: Dated' 178566602 October 09, 2014 Terms ExtPrice Comments $13,800.00 $0.00 $0.00 $885.00 $0.00 SubTotal Tax S&H Total 14,685.00 TBD 150.00 14,835.00 Quotation is valid for 60 days from date issued. These commodities. technology or software were exported from the United States in accordance with the Export Administration regulations. Diversion contrary to US law is prohibited Ct atall nral Rnae and Tavac aro not lnr•l,,rlori 10/0912014 1:06 pm Page 1 of 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee ,L Approval Date (O/2-1I1'"I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,994.65 plus est. shipping costs of $ 274.97 to pay for or purchase 20 packs of Left Arrows, 11 packs of Right Arrows This purchase or expenditure is being made because: Thremoplastic Arrows are being installed versus annual painting of arrows Vendor selected for this purchase: Flint Trading El Bids or written quotes were taken on this purchase, as follows: Flint Trading National Traffic Signs Grainger Thomasville, NC Clearwater, Florida Bids or quotes were not taken on this purchase because: $281.28 per pack $332.33 per pack $425.25 per pack Prior Committee Actions (Dates): 9/2/14 - $8,638.40 approved. Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund pi Road Use Tax n Sewer ❑ Sanitation ❑X Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7120-2125 & 414-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15, 000.00 10, 000.00 ✓ $ 5,918.85 10,000.00✓ GG'/lflt U ic/ /�V pre G�'A,� l�t� C td.e' c6?i.e'L /0":10 :ZOf`i (Signature Dept. H ad or Designee) to ( ture Finance Dept. Review) Date K:\shared goodies\forms\2014-AOctober-Expenditure Pre -Authorization -Flint -Right & Left Turn Arrows - $8,994.65.xls (Mar 2010) Budget Amendment Descriptions for 10/27/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the Sherwood Park Recreation Area Phase 11 Project funded by the State of Iowa REAP program in the amount of $200,000, with city matching funds of $6,168 for a total project cost of $206,168. 2. Approve the amendment to the project budget for the Young Arena Youth Hockey project to use $3,000 in donations for youth hockey equipment. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Sherwood Park Recreation Area - Phase II Project IMP/» Jefyi enfs Travis Nichols $ 206,168.00 1. How will this project be funded? to ao aid by the Dspt Project No. 37-f-ivl P Subproject No. 5#0.4.,A) A. Federal Grant Yes ME No © CFDA # % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes © No MI % Paid by state grant Grant Name Reap Grant - Sherwood Park Improvements Grant Agreement Number C. City Match Source of Funding G.O. Bonds % Paid by City D. Other Entities Yes EMII No © % Paid by other entity Name 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project Is phase II of the Sherwood Park Receation Area Improvements. It will include a parking lot, shelter and soft trail along river. Done None El El Yes No ID El El El El El ID ID ❑ 0 ❑ 0 ❑ 0 Page 2 must be attached and signed. K:lshared goodieslforms%Project Budget Worksheet Sherwood Phase IMage 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date (D/ 1i?! 1 Project Name (from page one) Sherwood Park Recreation Area - Phase II Prejeet )y1Oveeh e/Lis Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State To be attalr_d ty iM Ramos Dope Project No. 1.1 P Subproject No. (Each column should only include amounts by fund) Fund: Fund: 290 414 Total $ 3361 State Grant 200,000.00 200,000.00 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 6,168.00 6,168.00 EXPENDITURES: TOTALS $ 200, 000.00 $ 6,168.00 $ $ $ 206,168.00 2103 Engineering & Consulting $ 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2168 Park Impro vements 200,000.00 6,168.00 206,168.00 TOTALS $ 200,000.00 $ 6,168.00 $ `-(Sigrl"ature 1 _ •, ' ead) Date $ $ 206,168.00 (Signature Finance Dept. Review) Date K:\shared goodies\forms1Project Budget Worksheet Sherwood Phase Wage 2 (Constr Proj) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9ommittee approval required? YES NO [ y If so, date approved: 1 Cl2 I City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3000 37GFT0007 3,000.00 010 37 4105 1558 37GFT0007 3,000.00 TOTAL $3,000.00 TOTAL This amendment is being requested because: the transfer of funds into the budget is going to pay for new equipment for youth hockey programs at Young Arena. $3,000.00 Prior Committee Actions (Dates): It l'LS iL3, (Signatu t. Head or Designee) Date /6 :Z/'....2/ f (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 10 20 2014 (Apr 2003)