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Home My WebLink About10/20/20141. FINANCE COMMITTEE October 20, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of October 13, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Marty Freshwater, Battalion Pick up new Fire Appleton, WI 10/21/14/- $350.00 Chief & Darryl Hartema, Truck #305 10/22/14 Mechanic 2. Mrs. Ronald Stuber, 125 Amity Drive, is requesting a refund in the amount of $27.00 because she has been charged for two yard waste carts and only has one. 3. Pre Authorizations to Expend over $1,000.00 Dept AmountEst Expenditure Building Maintenance $4,067.00 Service repair for freight elevator at Five Sullivan Brothers Convention Center. Management Information Systems $24,884.72 + $35.00 S/H EqualLogic PS6100 XV SAN (SAN storage area network). Part of our server virtualization project. This will add capacity for water works agreement and other departments. Management Information Systems $10,205.04 VMWare Vcenter upgrade license and two (2) VMWare Vsphere licenses. Management Information Systems $8,637.84 + $35.00 S/H PowerEdge R620 Server. Police $4,099.00 + $85.00 S/H Cellebrite 4PC L2L with 1 years license of Logical software. Police $2,562.39 Repair damage to squad car #308 from traffic accident. Sewer $3,460.00 Storm sewer sediment sampling and testing. BUDGET LINE ITEMS TO BE AMENDED 4. Approve the project budget for the Water Works CIS Virtualization Project. The Water Works will reimburse the city for a portion of the project costs in the amount of $34,589.71. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE October 13, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of October 6, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt. seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Captain Leibold, Captain Police Liability in IA Clive, IA 11/6/14 $632.00 Mohlis, & Lt. Payne Keith Kaspari, Director of Interview Waterloo, IA 9/18/14- $801.00 Aviation Candidate- 9/20/14 Amended Libby Rowe, Performance Vertigo Performance Art Waterloo 11/13/14- $125.00 Artist Series Center for the 11/15/14 Arts Jimmy James Canales & Vertigo Performance Art Waterloo 11/14/14- $250.00 Matt Kubo, Performance Series Center for the 11/16/14 Artists Arts Officer Lyons CTK Interview & Waterloo, IA 10/27/14- $300.00 Interrogation School 10/29/14 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request by Brian Schwickerath, 320 Four Seasons Drive, is requesting a refund in the amount of $790.50 because he has been charged for both a medium and large garbage cart and only has a medium cart, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee October 13, 2014 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Center for the Arts $1.500.00 Billboard advertising for Waterloo Center for the Arts events. Center for the Arts $4,056.20 Advertising online with the Des Moines Register for August, 2014. Leisure Services $3,277.50 Ten six foot park benches for use as memorial benches on golf courses. Leisure Services $1,266.28 Metal roofing and materials for Valleyview Shelter. Leisure Services $4,067.22 Emergency repairs to Young Arena's Ice System— (1) Bridge CPU & (1) Processor board. Parking Maintenance $7,900.00 NTE 6 - Parking Meters — 6 — decorative sleeves and bases. Police $695.00 One 45 gallon Jamco self -closing flammable cabinet. Police $2,145.00 + $100.00 S/H Thirteen sections of shelving for the property & evidence section. Police $1,900.00 One MPH Bee III Ka -Band Dual antenna radar package. Mr. Schmitt questioned if the parking meters are actually $1,300 a piece. Sandie Greco, Traffic Superintendent, explained that the cost is not to exceed and should be $2,000 or less. Dan Trelka, Director of Safety Services, explained that the cabinet and the radar package are to replace current equipment. The shelving is for the new property and evidence storage facility. Ayes: Three. Nays: One (Schmitt) on police shelving for property evidence. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 13, 2014, in the amount of $2,632,467.31, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE October 13, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of October 6, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Captain Leibold, Captain Police Liability in IA Clive, IA 11/6/14 $632.00 Mohlis, & Lt. Payne Keith Kaspari, Director of Interview Waterloo, IA 9/18/14- $801.00 Aviation Candidate- 9/20/14 Amended Libby Rowe, Performance Vertigo Performance Art Waterloo 11/13/14- $125.00 Artist Series Center for the 11/15/14 Arts Jimmy James Canales & Vertigo Performance Art Waterloo 11/14/14- $250.00 Matt Kubo, Performance Series Center for the 11/16/14 Artists Arts Officer Lyons CTK Interview & Waterloo, IA 10/27/14- $300.00 Interrogation School 10/29/14 Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request by Brian Schwickerath, 320 Four Seasons Drive, is requesting a refund in the amount of $790.50 because he has been charged for both a medium and large garbage cart and only has a medium cart, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee October 13, 2014 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Center for the Arts $1,500.00 Billboard advertising for Waterloo Center for the Arts events. Center for the Arts $4,056.20 Advertising online with the Des Moines Register for August, 2014. Leisure Services $3,277.50 Ten six foot park benches for use as memorial benches on golf courses. Leisure Services $1,266.28 Metal roofing and materials for Valleyview Shelter. Leisure Services $4,067.22 Emergency repairs to Young Arena's Ice System— (1) Bridge CPU & (1) Processor board. Parking Maintenance $7,900.00 NTE 6 - Parking Meters — 6 — decorative sleeves and bases. Police $695.00 One 45 gallon Jamco self -closing flammable cabinet. Police $2,145.00 + $100.00 S/H Thirteen sections of shelving for the property & evidence section. Police $1,900.00 One MPH Bee III Ka -Band Dual antenna radar package. Mr. Schmitt questioned if the parking meters are actually $1,300 a piece. Sandie Greco, Traffic Superintendent, explained that the cost is not to exceed and should be $2,000 or less. Dan Trelka, Director of Safety Services, explained that the cabinet and the radar package are to replace current equipment. The shelving is for the new property and evidence storage facility. Ayes: Three. Nays: One (Schmitt) on police shelving for property evidence. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 13, 2014, in the amount of $2,632,467.31, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,067.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Service repair for freight elevator at Five Sulivan Brothers Convention Center Vendor selected for this purchase: Schumacher Elevator n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Schumacher Elevator is vendor who currently services and repairs the City elevators Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑X Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ and the current available balance is $(ch, L/3/ j L'�el�ll w f %C �w'. �if�.-L �A /6 /3 -N (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee c� Approval Date / 0/7-0 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 24,884.72 plus est. shipping costs of $ 35.00 to pay for or purchase EqualLogic PS6100XV SAN This purchase or expenditure is being made because: SAN (storage area network). Part of our server virtualization project. This will add capacity for water works agreement and other departments. Vendor selected for this purchase: Dell Ti Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Quotes were taken this summer when the original server virtualization project was approved. We now must match the equipment that was previously purchased, though we were able to get the same pricing as last time (which was the lowest). Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation �X Bonds Federal/other grants E Other (specify) Local sharing agmt This expenditure is to be coded to the following budget line -item: 010-01->�-1 co/ 413-01-8225-2106 CI MIS e t S (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) $ 34589.71 / 485,000 'J $ 3458J?T / 154,016.56 " /57/1 V3 013/1 ! /kyrl, . /,L2 Date (Signature Finance Dept. Review) /4J'VIV Date K:\shared goodies\forms\SAN preauth.xls (Mar 2010) Date: 10/8/2014 QUOTATION Quote #: 692648547 Customer #: 1670783 Contract #: 45ABZ CustomerAgreement #: 090701.02 MHEC Quote Date: 10/08/2014 Customer Name: CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: ANDREW BULLARD PHONE: 1800 - 4563355 Email Address: Andrew Bullard@Dell.com Phone Ext: 80000 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $24,884.72 GROUP TOTAL: $24,884.72 Description Quantity Dell EqualLogic PS6100XV, Ship Fast, High Performance, 600GB 15K SAS Drives (225- 2631) 1 14.4TB capacity, 15K SAS, 24x 600GB (342-2835) 1 Dual Controllers, HA with failover (331-2545) 1 EqualLogic array may not be retumed (468-8817) 1 Synchronous and Point -in -Time Replication (468-7110) 1 Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) 1 SAN HQ multi group monitoring software (468-7156) 1 ReadyRails II Static Rails for 4-post Racks (770-BBCL) 1 ProSupport: 7x24 HW / SW Tech Support and Assistance, 5 Year (929-7874) 1 EqualLogic Advanced Software Warranty and Service,7x24 Access,5 Year (936-8378) 1 Dell Hardware Limited Warranty Initial Year (968-2911) 1 Dell Hardware Limited Warranty Extended Year (968-2912) 1 Non -Mission Critical: 4-Hour 7x24 On -site Service After Problem Diagnosis, Initial Year (968-2921) 1 Non -Mission Critical: 4-Hour 7x24 On -site Service After Problem Diagnosis, 4 Year Extended (968-2926) 1 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800- 945-3355 (989-3439) 1 Remote Implementation of a Dell Equallogic Array (961-3859) 1 Proactive Maintenance Service Dedined (926-2979) 1 Dedined Remote Consulting Service (973-2426) 1 AC Power Supply for 4U arrays, Redundant, 1080W (332-1533) 1 Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1 Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1 Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1 Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1 *Total Purchase Price: $24,919.72 Product Subtotal: $24,884.72 Tax: $0.00 Shipping & Handling: $35.00 State Environmental Fee: $0.00 Shipping Method: UNAUTHORIZED (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal induding changes or updates to the products and services described, induding pricing, without notice or obligation. Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (www.dell.com/CTS), which incorporate Dell's U.S. Return Policy (www.dell.com/returnoolicv) and Warranty (www.dell.com/warrantvterms). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service Terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - Type A (www.dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - Type S (www.dell.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any temms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department, agency, division, or office of any district, state, county or municipal government within the United States ("Public Customer"), the following terms ("Public Customer Terms") apply in addition to the foregoing terms: A. If any portion of the foregoing terms and conditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant to your use of any software. B. By placing your order, you confirm that (1) you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions, and (2) you have read and agree to be bound by these terms and conditions. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your "Ship To" address, and for software downloads is based on your "Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, induding your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end -users in Califomia, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered • -confidential information belonging to Dell. About Dell Dell Inc. listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 10,205.04 plus est. shipping costs of $ 0.00 to pay for or purchase VMWare Vicenter upgrade license and two (2) VMWare Vsphere licenses Approval Date City Clerk Use Only Finance Committee l0�2OAf This purchase or expenditure is being made because: Software for our server virtualization project to modernize server infrastructure. This is upgrade/additional licensing to bring on capacity for water works CIS Vendor selected for this purchase: CDWG ri Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: Quotes were taken this summer when the original server virtualization project was approved. This is an upgrade license so we must go through the same reseller (who was the lowest bidder when the quotes were originally taken) Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: I I General Fund n Road Use Tax ❑ Sewer ❑ Sanitation Bonds pi Federal/other grants QX Other (specify) Local sharing agmt This expenditure is to be coded to the following budget line -item: 010-01 z -#-545 / i Oi 6 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 34,589.71 and the current available balance is $-84,309.7t ;1 5 lllr h? Respectfully submitted, (Signature Dept. Head or Designee) Dater/ 12ellet1/6-. t W t Ic Signature Finance Dept. Review) Date K:\shared goodies\forms\vmware preauth.xls (Mar 2010) BILL TO: CITY OF WATERLOO 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 Customer Phone #319.291.4598 ACCOUNT MANAGER CASEY CRONIN 877.495.7178 QTY ITEM NO. .com I A00594.4239 SHIP TO: CITY OF WATERLOO Attention To: MATT OBRIEN 715 MULBERRY ST WATERLOO , IA 50703-5783 Contact: MATT OBRIEN 319.433.1858 Customer P.O. # VMWARE VCENTER UPG W/3YRS SHIPPING METHOD ELECTRONIC DISTRIBUTION DESCRIPTION 2471693 VMWARE VCENTER SRV 5 STD UPG Mfg#: VCS5-FND-STD-UG-C Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA 2471705 VMWARE VCTR SRV 5 STD VSPH 5 3Y PSNS Mfg#: VCS5-STD-3P-SSS-C Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA 2471492 VMWARE VSPHERE 5 STD 1P Mfg#: VS5-STD-C Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA 2471875 VMWARE VSPHERE 5 STD 1P 3Y PSNS Mfg#: VS5-STD-3P-SSS-C Contract: National Joint Powers Alliance 111309- CDW 111309-CDW Electronic distribution - NO MEDIA CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax: 312.705.4675 SALES QUOTATION QIJOTE NO FPWK438 TERMS Net 30 Days-Govt State/Local SUBTOTAL FREIGHT TAX This quote is subject to CDWs Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. UNIT PRICE 3,504.87 3,280.17 870.00 840.00 8405954 9/29/2014 EXEMPTION CERTIFICATE GOVT-EXEMPT EXTENDED PRICE 3,504.87 3,280.17 1,740.00 1,680.00 10,205.04 0.00 0.00 currency TOTAL * 10,205.04 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 City Clerk Use Only Finance Committee n ��/� Approval Date / O/ 24 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 8,637.84 plus est. shipping costs of $ 35.00 to pay for or purchase PowerEdge R620 Server This purchase or expenditure is being made because: we need to expand our server virtualization project to have capacity to host the water works' CIS project (per agreement coming before Council 10/20/14). Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Quotes were taken this summer when the original server virtualization project was approved. We now must match the equipment that was previously purchased, though we were able to get an even lower price on this server. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds El Sanitation ❑ Federal/other grants ❑X Other (specify) Local sharing agmt This expenditure is to be coded to the following budget line -item: 010-01 151V (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, v (Signature Dept. Head or Designee) L /n(_ Gat.; C4.S (Project Code) $ 34,589.71 $ 34,589.71 Date (Signature Finance Dept. Review) /6 i41i Date K:\shared goodies\forms\Server preauth.xls (Mar 2010) Date: 10/8/2014 QUOTATION Quote #: 692648585 Customer #: 1670783 Contract #: 45ABZ CustomerAgreement #: 090701.02 MHEC Quote Date: 10/08/2014 Customer Name: CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: ANDREW BULLARD PHONE: 1800 - 4563355 Email Address: Andrew Bullard( Dell.com Phone Ext: 80000 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $8,637.84 GROUP TOTAL: $8,637.84 Description Quantity PowerEdge R620, Intel Xeon E-26XX v2 Processors (210-ABVQ) 1 PowerEdge R620 Motherboard, TPM (591-BBBQ) 1 Dell Hardware Limited Warranty Plus On Site Service Initial Year (936-1787) 1 Dell Hardware Limited Warranty Plus On Site Service Extended Year (939-4668) 1 Dell ProSupport Plus. For tech support, visit www.dell.com/prosupport/regionalcontacts (951-2015) 1 ProSupport Plus: 7x24 Next Business Day On -Site Service, Initial Year (953-0173) 1 ProSupport Plus: 7x24 Next Business Day Onsite Service, 4 Year Extended (953-0191) 1 ProSupport Plus: 7x24 HW/SW Tech Support and Assistance, 5 Year (953-0193) 1 On -Site Installation Dedined (900-9997) 1 Proactive Maintenance Service Dedined (926-2979) 1 PowerEdge R620 Shipping - 4/8 Drive Chassis (331-4761) 1 Broadcom 5719 QP 1Gb Network Interface Card, Low Profile (430-4426) 2 iDRAC7 Enterprise (421-5339) 1 Broadcom 5720 QP 1Gb Network Daughter Card (430-4418) 1 Cable for Mini PERC Cards for Chassis with up to 8 Hard Drives (331-4823) 1 Chassis with up to 8 Hard Drives and 3 PCIe Slots (342-3666) 1 Bezel-4/8 Drive Chassis (318-1431) 1 Power Saving Dell Active Power Controller (330-5116) 1 RAID 5 for H710P/H710/H310 (3-10 HDDs) (331-4225) 1 PERC H710 Integrated RAID Controller, 512MB NV Cache (342-3529) 1 Heat Sink for PowerEdge R620 (331-4762) 1 Intel Xeon E5-2660v2 2.2GHz, 25M Cache, 8.0GT/s QPI, Turbo, HT, 10C, 95W, Max Mem 1866MHz (338-BDBE) 1 DIMM Blanks for Systems with 2 Processors (317-8688) 1 Heat Sink for PowerEdge R620 (331-4762) 1 Intel Xeon E5-2660v2 2.2GHz, 25M Cache, 8.0GT/s QPI, Turbo, HT, 10C, 95W, Max Mem 1866MHz,2nd Proc (338-BDBT) 1 16GB RDIMM, 1866MT/s, Standard Volt, Dual Rank, x4 Data Width (370-AAWL) 8 1866MT/s RDIMMs (370-AAWM) 1 Performance Optimized (331-4428) 1 300GB 10K RPM SAS 6Gbps 2.5in Hot -plug Hard Drive (342-0429) 3 Electronic System Documentation and OpenManage DVD Kit (331-4513) 1 DVD ROM, SATA, Intemal (318-1390) 1 ReadyRails Sliding Rails Without Cable Management Arm (331-4766) 1 Dual, Hot -plug, Redundant Power Supply (1+1), 750W (331-4605) 1 Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 10 feet / 3 meter (310-8509) 2 No Operating System (420-6320) 1 No Media Required (421-5736) 1 *Total Purchase Price: $8,637.84 Product Subtotal: $8,637.84 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal induding changes or updates to the products and services described, induding pricing, without notice or obligation. Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: If this purchase is for your internal use only: Dell's Commercial Terms of Sale (www.dell.com/CTS), which incorporate Dell's U.S. Return Policy (www.dell.com/returnPOIicy) and Warranty (www.dell.com/warrantyterms). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service Terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - Type A (www.dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - Type S (www.dell.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department, agency, division, or office of any district, state, county or municipal govemment within the United States ("Public Customer"), the following terms ("Public Customer Terms") apply in addition to the foregoing terms: A. If any portion of the foregoing terms and conditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant ' to your use of any software. B. By placing your order, you confirm that (1) you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions, and (2) you have read and agree to be bound by these terms and conditions. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your "Ship To" address, and for software downloads is based on your "Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end -users in Califomia, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacy. City Clerk Use Only Finance Committee Approval Date /e/2--6//f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,099.00 plus est. shipping costs of $ 85.00 to pay for or purchase Cellebrite 4PC L2L with 1 years license of Logical software This purchase or expenditure is being made because: Device for data and evidence retrieval from mobile devices Vendor selected for this purchase: Cellebrite USA, Inc. I I Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This system is propriety to Cellebrite USA, Inc. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Tri-County Forfeiture This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully smitted, (Signattre Dedt. Head or De $ LL✓ 4 Of, $ -*3 77i 5--- ' y 71, til;,(..Gc( � x a-4 LC. Z (Signature Finance Dept. Review) /a-%/h/ Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee r/ Approval Date /a/2�/,T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,562.39 plus est. shipping costs of $ 0.00 Repair damage to squad car # 308 from traffic accident to pay for or purchase This purchase or expenditure is being made because: Repair damage to squad car # 308 from traffic accident Vendor selected for this purchase: Cedar Valley Motors & Collision Center ❑x Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motors & Collision Center - Estimate $ 2562.39 John's Autobody LLC- Estimate $ 4426.70 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ectfully suprKlitted, (Sign.; ure Dept. Head o Desi. ee) Sanitation (Project Code) $ rrr -''-- $ 2 7 s1 /o/) 0 l Y 22'j i 1j Li( 1,sr�.4te4'GG/i /676 /`f D to (Sign'ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3.460.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Storm sewer sediment sampling and testing. This purchase or expenditure is being made because: To determ what course of action is needed for the removal of sediment deposit in the storm sewer at Westfield Avenue locations. Vendor selected for this purchase: Terracon Consultants, Inc Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Terracon Consultants, Inc. is the consultants requested to proform this work. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: ❑Sewer: ESanitation: Bonds: nFederal/other grants: 1Other(specify): This expenditure is to be coded to the following budget line -item: 521-14-5.310-1312 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date (Project Code) $ 3,460.00 $ 3.460.00 V (Signature Finance Dept. Review) !� /5 774 Date October 10 2014 Mr Brian Bowman City of Waterloo Waste Management Servlc:� 3505 Easton Avenue Waterloo, Iowa 50702 Telephone 319.2914553 E-mail: bnan bowman@waterloo.ia orq RE Proposal for Storm Sewer Sediment Sampling Westfield Avenue Storm Sewer Waterloo; Iowa Terracon Proposal P13140370 Dear Mr Bowman. lierracon Terracon Consultants, Inc (Terracon) appreciates the opportunity to submit this proposal to perform sampling services at the above referenced facility An outline of the project and Terracon's scope of services. including schedule and compensation, are provided in the following sections A PROJECT INFORMATION It is our understanding that the City of Waterloo intends to remove sediment deposits from the storm sewer located along Westfield Avenue Information provided to Terracon by the City of Waterloo indicates that a Statement of Basis for corrective action at an adjacent parcel of land identifies RCRA metals and semivolatile organic compounds (SVOCs) as contaminants of concern As directed by the City of Waterloo, the objective of the proposed sediment sampling is to gather additional information concerning the potential presence of RCRA metals and SVOCs in sediment within the storm sewer The samples will be analyzed for total RCRA metals and SVOCs and Toxicity Characteristic Leaching Procedure (TCLP) for the RCRA metals and SVOCs for disposal purposes B SCOPE OF SERVICES We understand the City of Waterloo will provide access to the storm sewer via three rrlantl e - and entryanti, the rr -�_ hol: nothe d.of , - -�,.. _ ±ii C reCttJlYe 'The scope services assumes that s rr iorent sediment readi!v accessitde at each sampling localio 1 to provide for the volume of sample needed for the prescribed analyses. a Environmental Storm Sewer Sediment Sampling west -field A. ,art Storm Sewer Oct)t-)ErI0.201,1 t_r,nti,ili'IiIJ(,1/t, Terracon has a 100% commitment t;` tfll b Ift't, of Ill IIS etllt)loyer ; JV`, sUi:h and (t: accordance with our Incident and Injury fr:ly r_allure lorr;ILori will develop ;r safety plan for tts;e by our personnel (Iwo() flt=l,j ses,us s Prior to (;CN11mepseil ent Uri-s;oc activities, terrac:n will hold a meeting ;UI,I t; fely niittils for this „ pecillL project. At this time, we al tit ipale lipitiw-xk in a United Slates Lrivnnnnierit:-,i Protection Agency (USEPA) Level D work unifuun conrasling of hard hats, safely glasses protective gloves, and steel -toed boots It may become necessary to upgrade this level or protection, at additional cost. during sampling activities in the event That petroleum or chemical constituents are encountered in soils or groundwater that present an Increased risk for personal exposure B.1 Sediment Sampling The samples will be collected from the bottom foot of the storm sewer pipe at three manhole locations (a total of three samples ) Sampling will be performed with a stainless steel hand auger, drive rune, or sediment sampler the sampling equipment will he decontaminated with an Alconox solution and tap water rinse prior to collecting each sediment sample for contaminant screening/characterization Conditions may be encountered which merit revisions of the sampling program, such as insufficient volume of sediment accumulation for collection of samples. The samples will be field screened using a photo -ionization detector (PID) to detect the presence of VOCs The sediment sample will be placed in laboratory prepared containers, labeled: an placed on ice in a cooler wilt be secured with a custody seal The samples and completed chain -of -custody forms will be transported to the selected analytical laboratory for standard turnaround. B,3 Laboratory Analytical Program The samples will be analyzed for total and TCLP RCRA metals and SVOCs as follows Analysis Sample Type No. of Samples Laboratory Method Total SVOCs Sediment 3 8270D TCLP SVOCs Sediment 3 1311/8270D l eta! RCRAU.,.. roetas Sediment 3 6010C / 7471 B TCLP RCRA metals Sediment 3 1311/6010C/7470A Storm Scw r Seth merrr S. 8.4 Preparation of the LSI Final Report Documentation of field trclivit es Site plan showing site features and sampling locations Analytical laboratory resr_,Ik Data evaluation and presentation of findings Terracon is prepared to commence work on this project within three business days following receipt of written notification to proceed It is anticipated that the field activities will be completed in one day Prelinunary verbal resuils of the sampling may he available within 24 hours of Terracon's receipt of laboratory analytical reports The final written sampling report will be available five days following Terracons receipt of final laboratory analytical reporting. This written report will reflect final results, findings and recommendations, and, as such, will take precedence over any verbal reports that Terracon personnel may have provided All field services will be performed under modified Level D safety personal protective equipment. The analysis, comments and recommendations presented in the written report will be based on the information collected as discussed in this proposal. Terracon's services will be performed in a manner consistent with generally accepted practices of the professional undertaken in similar studies in the same geographic; area during the same period. Terracon makes no warranties, expressed or implied, regarding its services, findings, conclusions or recommendations. Please note that Terracon does not warrant the work of laboratories, regulatory agencies or other third parties supplying information used in the preparation of the reportThese LSI services wili be performed in accordance with the scope of work agreed with you, our client, as set forth in this proposal and are not intended to be in strict conformance with ASTM E1903-97. Findings, conclusions and recommendations resulting from these services will be based upon information derived from on -site activities and other services performed under this scope of work; such information is subject to change over time. Certain indicators of the presence of hazardous substances, petroleum products, or other constituents may have been latent, inaccessible, unobservable, nondetectable or not present during these services, and we cannot represent that the site contains no hazardous substances, toxic substances, petroleum products, or other latent conditions beyond those identified during this sampling Subsurface conditions may vary from those encountered at specific borings or wells or during other surveys, tests, assessments, investigations or exploratory services; the data, interpretations, findings and our recommendations are based solely upon data obtained at the time and within the scope of these services. 3 'nti--..;r Sp.ouilefJ Safripimi Vt"'"41COr C COMPENSATION The Scene of Services outlined )flfOFr) lad cie ri time iiiid basis reso of t; i1Wyii02(0, re(111111c tid Ih prop()Sti. yOu will be nontauled von ;TiqiW;(?'fi COSTSfu Hddltinticd woik provided On a time and materials hai,.'s Clien- urizator wifl hii obtained pi 101 lc commencement of any additional work outside thu sLone Of this proposal 1--)rojel fee, are summarized below. [TOTAL PROJECT FEE Project Management and Reporting Field Services Laboratory (three samples) TOTAL - $600 $950 $1,910 $3,460 Terracon's invoice will be submitted at the completion of our services or on a 30-day billing cycle, whichever comes first If our scope of services extends beyond 30 days, you will he invoiced for a portion of the project services that have been cornpleted to date This proposal was prepared based on the following assurnptions: Client vU provide to 1erraccm crier to mobilization, legal right ot entry to the (and other areas if required) to C:DridOCt the scope of services Client will notify Terracon. prior to mobilization, of any restrictions, special site access requirements, or known potentially hazardous conditions at the site (e g., hazardous materials or processes, specialized protective equipment requirements, unsound structural conditions, etc.). Traffic control services are not required. Work can be performed during normal business hours (Monday through Friday, 7:00 am to 7:00 pm). Laboratory costs and other direct costs include a 15% handling fee. The above tasks do not include field services relating to soil excavation, soil sampling, groundwater sampling, groundwater remediation, etc. A separate proposal will be prepared at a later date regarding these services. If any of these assurnptions or conditions is not accurate or changes during the project, the stated fee is subject to change Please contact us immediately if you are aware of any inaccuracies in these assumptions and conditions, so we may revise the proposal or fee. 4 Stori: Si 5erth-nect 201,4 D AUTHORIZATION 167.H-q-'011:114 sa.rhenls r, litif cra the (4.1.1t ili1 otni mitiation may be ext)ertitect hy ndJk.j Aurc:ew:.(11 f!)! via or facsimile at (319)2/7 432() ar,r,,,;•:;,:lare the oppoi trinity tc r 115 im.);,)i1 di id look lorward k wur Prig win)] ! this protect lit we car be of fur vou. please call us at (319) Sincerely, Terracon Consultants, Inc. , Dave C. Cleary, REM Environmental Department Manacle, Attachment Agreement for Services Kirk R Johnson, PC, CGP Er ivironmental Project Manage 5 Budget Amendment Descriptions for 10/20/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the Water Works CIS Virtualization Project. The Water Works will reimburse the city for a portion of the project costs in the amount of $34,589.71. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager WW CIS Virtualization Matt OBrien Project Budget Total $ 34,589.71 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes Name Source of Funding No Waterloo Water Works 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The WW is entering into an agreement with the City for the City to host its CIS software on the City's new virtualization infrastructure. Note that there will be costs of purchases that are greater than the amount that the water works agreement will cover as the City will be buying equipment to increase capacity for both City and Water Works resources. This additional cost will come from GO bonds. 100.00°Ao Done None ❑ ❑X Agreement attached Yes No ❑ 0 0 El 0 CI ❑ ❑X El El 0 El ❑ 0 Note that the purchase of a SAN (storage area network) will be split between the revenues received as part of this project and existing bond money, as its added capacity will server both the Water Works and the City. The portion that existing bond money will be used for is noted on the 2nd column on page 2. Page 2 must be attached and signed. K:\shared goodies\forms\Project Worksheet-WW CIS Virtuilization.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee / �% Approval Date /0l Project Name (from page one) WW CIS Virtualization Department No. project will be budgeted under 01 Activity No. project will be budgeted under $22d Sol c75- REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant (Each column should only include amounts by fund) Fund: 010 Fund: 413 Fund: Fund: Total 3354 Shared Program - Local 34,589.71 34,589.71 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds Existing Bond money 90,000.00 90,000.00 EXPENDITURES: TOTALS $ 34,589.71 $ 90,000.00 $ $ $ 124,589.71 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1520 Software 1516 Computer equipment (Signature Dept. Head) 10,205.04 „en) 24,384.67 qjl); "9 $j 10,205.04 33,557.56 ,oea ��/�� TOTALS $ 34,589.71 $ 9r1.72'S9 $ - $ $ 13,70f.G0 r 5 O // fig j y�2...�1..l.Cc.. Date (Signature Finance Dept. Review) Date TIME K:\shared goodies \forms\Project Worksheet-WW CIS Virtuilization.xls\Page 2 (Donat or NON-constr) (Mar 2010)