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HomeMy WebLinkAboutCouncil Packet - 4/16/2012BUILDING & GROUNDS COMMITTEE April 16, 2011 4:50 p.m. Council Chambers Roll Ca11: Members: Chairperson Harold Getty Ron Welper Bob Greenwood Approval of Agenda, as proposed. NEW BUSINESS 1. Authorization to approve Professional Agreement with Invision Architecture in an amount not to exceed $9,500.00 plus reimbursable expenses not to exceed $1,000.00 for analysis, design work, bid documents and construction coordination related to the Clerk's Office Remodeling — City Hall project — Submitted by Craig Clark, Building Official/Maintenance Administrator. ADJOURNMENT Suzy Schares City Clerk CITY OF WATERLOO Building & Grounds City Council Meeting: April 16, 2012 Prepared: April 11, 2012 Dept. Head Signature: # of Attachments: 1 SUBJECT: Submitted by: Processional Agreement Clerk's Office Remodeling — City Hall Craig Clark Building Official & Maintenance Administrator Recommended City Council Action: Approve agreement with Invision Architecture for an amount not to exceed $9,500.00 plus reimbursable expenses not to exceed $1,000.00 for analysis, design work, bid documents and construction coordination related to the Clerk's Office Remodeling — City Hall project. Summary Statement Expenditure Required $ 10,500.00 Source of Funds 411-22-8800-2152 Background Information: 3/7/2012 Craig Clark, Maintenance Administrator City of Waterloo 715 Mulberry Street Waterloo, IA 50703 R CO Craig: RE: Clerk's Office Remodeling Waterloo City Hall We are pleased to provide this proposal for improvements City Hall to expand the Clerk's Office. Our understanding of the project is as follows: Develop a new front for the Clerk's Office which captures additional space for the office, and reduces the width of the service counter to one station. Existing stone panels may be salvaged and reused. A new doorway access to the office is to be provided, as well as a new door providing access to the conference room on the north. The ceiling in the lobby will need to be abated and refinished. New lighting will be provided in the expanded area, along with appropriate mechanical and power modifications. New carpet tile and base is to be provided in the open office area of the clerk's office. We project the construction cost of the improvements to be approximately $70,000. Plans, elevations and details will be developed to indicate the recommended solution. We will develop bidding and construction documents to complete the work. We will issue documents for bidding, hold a pre -bid conference, assist the City in receiving bids, and will develop the contracts for construction. During construction, we will hold coordination meetings, review submittals of systems and materials, will conduct a punchlist inspection and will provide coordination of contractors submittals to complete the project. We will work with Modus engineers for minor mechanical electrical work that will be required to complete the project. We propose to hold two meetings during design, the first to review the existing conditions and recommendation for improvements, and the second to review documents prior to issuing for bidding. We will hold two meetings during construction for coordination, and will provide up to four site visits, in addition to the punchlist inspection. We propose to provide these services working on an hourly basis with a maximum fee of $9,500, plus reimbursable expenses. Statements will be issued on a monthly basis. Reimbursable expenses are limited to the cost of production of bidding documents and shipping, and will be billed at cost. The maximum reimbursable expenses will be $1,000. A copy of our hourly billing rates is attached. Craig Clark 3/7/2012 Page 2 of 3 I will be the primary contact for INVISION. Josh Demmer will be responsible for development of the documents and coordination during construction. Please contact me with any questions or if you would like further clarification of our proposal. If this proposal is acceptable, please let me know and we will provide a short form agreement for signature. We look forward to the opportunity to work with you on these improvements to City Hall. Sincerely, Michael Broshar, FAIA xc: Lynor Koch/INVISION enclosure Craig Clark 3/7/2012 Page 3 of 3 INVISION Architecture Billing Rates March 2012 Principal 180.00 Senior Architect 125.00 Project Manager II 110.00 Project Manager I 90.00 Intern Architect II 75.00 Intern Architect I 65.00 Student Intern 55.00 Interior Designer 70.00 Standards and Model Content Manager 80.00 Draftsperson 60.00 Administrative 50.00