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10/06/2014
1. 2. 3. 4. 5. 6. 7 FINANCE COMMITTEE October 6, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of September 22, 2014. NEW BUSINESS Travel Requests Amount not Name & Title of Personnel Class/Meeting Destination Date(s) to Exceed 1 Dan Youngblood, Chief Combination Inspector & Tim 2014 Fall IAEI Iowa Chapter Ames, IA 10/10/9/14- 10/14 $260.00 Moyer, Chief Electrical Inspector Meeting Steve Jordan, Fire Marshal 2014 Fire Ankeny, IA 10/21/14- $672.84 Prevention & 10/24/14 Education C Conference Craig Denner, Facilities Specialist & Katy Moeller, Member CEU Workshop Cedar Falls, IA 1/26/15 $270.00 Services/Aquatics Specialist Inv. Wittmayer & Inv. Miller Interview Robbery Lafayette, IN 9/16/14- $267.82 Suspect 9/17/14 Officer Pohl Essential Mobile Webinar — 08/27/14 $149.00 Forensics: Getting Waterloo Past the Android Passcode Angi Reid, Education Coordinator Art Educators of Tama, IA 10/10/14 $190.00 I IA Conference Buck Clark, Mayor Cedar Valley Washington, 04/28/14- $1,460.00 Coalition Trip D.C. 04/30/14 8. Michael Gray, 1834 Huntington Road, is requesting a refund for garbage services in the amount of $360.00 for overcharges for a yard waste container he doesn't have. 9. Ronald Wood, 229 Clay Street, is requesting a refund for garbage services in the amount of $198.46 for garbage services that were not provided. 10. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + S/H Expenditure Building Maintenance $3,089.50 Tuckpointing — Center for the Arts. Building Maintenance $7,100.00 Exterior painting — Veteran's Memorial Hall. Building Maintenance $3,100.00 Perform 5 year testing & internal insp @ Wloo PD Garage — wet fire sprinkler system; install sprinklers under 5 overhead doors; 1 mezzanine; 1 sprinkler under ductwork. Building Maintenance $3,135.00 Professional fees for Five Sullivan Brothers Convention Center Planning. Central Garage $2,024.66 + Hydraulic Cylinder — Fire #303. Central Garage $9,702.07 + Wheel Drive Assembly — Sweeper 008. Clerk/Finance/Engineering $4,554.00 Copier Maintenance Agreement 9/10/14-9/09/15. Leisure Services $5,700.00 NTE Flooring for the family locker room hallway and pool hallway. Leisure Services $13,575.00 Grandstand painting at Riverfront Stadium. Leisure Services $5,300.00 NTE Design services for Riverfront Stadium grandstand party decks. Leisure Services $14,191.25 One Smithco Tournament Ultra Roller. Sanitation $24,000.00 Contract brush grinding at yard waste site. Traffic Operations $2,421.25 + $70.00 S/H Access point kit for Valence POD System including sensor pods, sealant, cable and applicator. Traffic Operations $1,400.00 NTE Heater/Cooling unit. Waste Management Srv. $4,458.00 6" Dezurik plug valves, 3 each, replacement valves for Digester heat interchanger #2 and Sludge storage tank. Waste Management Srv. $5,488.29 + 300.00 S/H Cable Assy, 1050 ft. for TV Van 2010. Waste Management Srv. $3,764.00 Replacement of check valves and discharge valves at Highway 63 S. lift station. BUDGET LINE ITEMS TO BE AMENDED 11. Approve the project budget for the 2015 Byrne Justice Assistance Grant for the Tri- County Drug Task Force in the amount of $98,518.00 for the Waterloo Police Department and $93,982.00 for the external agencies for a total of $192,500.00 12. Approve the project budget for the 2013 Bureau of Justice Assistance Grant to be used for the Tri-County Drug Task Force in the amount of $40,845.00 for the Waterloo Police Department and $33,418.00 for the external agencies for a total of S74,263.00. 13. Approve the project budget for the 2014 Riverfront Stadium Grandstand Painting Project to be funded with a donation of $13,575.00 from the Waterloo Ballclub, LLC. 14. Approve authorization to dispose of retired equipment, list on file in City Clerk's office. BILLS PAYMENT ADJOURNMENT Carol Nemmers Deputy City Clerk 1. 2. 3. 4. 5. FINANCE COMMITTEE September 22, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Welper. Absent: Jones. Moved by Schmitt, seconded by Welper, that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Welper, that the Minutes of September 15, 2014, be amended, by correcting item #4 of the Travel Requests to Motion failed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Welper that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Sgt. Richter & Officer Firearms Instructor Johnston, IA 10/9/14 $330.00 Bram Recertification School Jacob Frederick, Fitness Club Industry Show Chicago, IL 10/22/14- $765.00 Specialist 10/24/14 Sgt. Richter & Officer Erie Advanced Sniper Course Des Moines, 11/3/14- $2,340.00 IA 11/7/14 Brian Baker, Chief HVAC Inspector; Bob Ball, Chief 2015 IBC Significant Changes Seminar Cedar Rapids, IA 11/19/14 $480.00 Bldg. Inspector; Greg Ahlhelm, Plans Examiner; Dan Youngblood, Combination Inspector Ayes: Three. Motion carried. Moved by Welper, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Community Development $6,000.00 NTE Resourcing the XRF for lead paint testing. Finance Committee September 22, 2014 Page 2 Engineering $4,284.00 Replacement deck planks for the Cedar Valley Lakes Trail Bridge south of east Brinker Lake. Fire Rescue $26,848.70 Repair Pierce Fire Truck #306. Leisure Services $5,000.00 Playground mulch. Leisure Services $3,908.00 200 gallons of broadleaf spray for turf areas throughout the City. Police $5,917.00 Five Taser model X28P to replace old and unrepairable models. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the Police Alcohol Incentive Grant Task 57 in the amount of $56,500.00 from the State, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that budget for the donation of $1,500.00 received for exercise equipment for the fire department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 22, 2014, in the amount of $3,682,442.64, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Schmitt that the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried. Carol Nemmers Deputy City Clerk TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED "• ' EXPENDED YTD �/ t,' F. =-! THIS REQUEST LEFT AFTER THIS REQUEST r'Z 7/ I DATE jc ".214 Ori. final - Clerk/Finance Copy - be. • rtment NAME(S) AND POSITION(S): Officer Jeremy Pohl DATE: Oct. 2,2014 NAME OF CLASS / MEETING: Essential Mobile Forensics: Getting Past the Android Passcode DESTINATION: -,/ ' (i 5/n�/Y"Ft is-,: j ��..°•.. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: August 27,2014 Return Date: DATE(S) OF MEETING: August 27,2014 PURPOSE OF TRAVEL: Lt Kroghl is requesting authorization for Officer Jeremy Pohl to purchase a Webinar called Essential Mobile Forensics: Getting Past the Android Passcode. This course is an online course designed for Officers who complete computer forensics on android phones. Officer Pohl is assigned as an investigator for the Waterloo Police Department assigned as the ICAC forensic Investigator. Part of his duties includes working on computer's and smart phones. The Webinar course will give him the necessary skill he requires to bypass passcodes on locked Android phones so he can complete a forensic evaluation of the information on them. There is no travel required for this course. The only cost is the registration. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPART" ESTIMATE OF COST: \J $0.00 LODGING Rent. $0.00 MEALS PARKL 7M: RANT REIMBURSABLE $149.00 REGISTRATION AIRFARE REQUIRED CERTIFICATION $0.00 MILEAGE/FUEL MISC/TOLL DES NO TOTAL FOR ALL: $ 149.00 TOTAL: $ 149.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY. '?6-BUDGETED EXPENDED YTD THIS REQUEST c7/ 6 STAFF ONLY rya LEFT AFTER THIS REQUEST ,' ? `` DATE ; "s„ Original -Clerk/Finance Cosy - Department NAME(S) AND POSITION(S): Buck Clark, Mayor DATE: October 3, 2014 NAME OF CLASS / MEETING: Cedar Valley Coalition Trip DESTINATION Washington, D.C. DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April28, 2014 RETURN DATE: April30, 2014 DATE(S) OF MEETING: April29, 2014 PURPOSE OF TRAVEL: Cedar Valley Coalition meetings in Washington, D.C. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo ESTIMATE OF COST: $ 750.00 210.00 LODGING 50.00 MEALS REGISTRATION 450.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1460.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-01-8100-1345 GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 1460.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR Rigtared Goodies \Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED C (G AG �fE" FY 2,615 BUDGETED '7 'fC EXPENDED YTD THIS REQUEST / U '— LEFT AFTER THIS REQUEST DATE - Or' • final - Clerk/Finance Co. - be. • rtment NAME(S) AND POSITION(S): Angi Reid, Education Coordinator DATE: October 2, 2014 NAME OF CLASS / MEETING: Art Educators of Iowa Conference DESTINATION: Tama DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 10, 2014 RETURN DATE: October 11, 2014 DATE(S) OF MEETING: October 10 & 11 PURPOSE OF TRAVEL: Annual Art Educators of Iowa Conference. This conference will be held next year at the Waterloo Center for the Arts. This means 150 art teachers will spend several days in the Cedar Valley and WCA learning about current art practices. WCA staff will help plan and implement 2015 conference. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ 0 YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $130 REGISTRATION AIRFARE $60 MILEAGE/FUEL MSC/TOLLS TOTAL FOR ALL: $ 190.00 010-26-4265-1346 BUDGET LINE ITEM: 26-STG-OSG X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ /c PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO / . I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR 1c}12/l�/ DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 4 / /a/3/f CITY OF WATERLOO Committee Communication Finance Committee Meeting: 10/06/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Sway $Gh42-ve- # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Michael Gray, 1834 Huntington Road, is requesting a refund for garbage services in the amount of $360.00 for overcharges for a yard waste container he doesn't have. Summary Statement: Overcharge for the incorrect container. Expenditure Required: As indicated above Source of Funds: YARD WASTE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements is only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. k 5 " Re,ce'J\ ` ' cz�P""Je- b` \\ ''''-)a- o R 1 R Q. oR �\ o �Rs� b�"►J o ��� ems\ � hR�� r �� e cZ , .€.e�k "per G�\D gr, - \\.„,a -s\-\;\ , Q..o(A fo,)a \ t\_) , b�, N�� y 5 ,ce \;:),e_ i<e\ ix\\p.,.RSe 3(-PD ,\ ss"Ae- R ASS �s o� \Iati� �� Ask D `AP�� l' \-\Q-'\1;)C) e P, S P� � rL � o RkS \ L ..1 i ,D_.;),. Li:-) lo• si ---1- t \ \ \ r N I — ,- \ - A___ 6'cc.-.) i f•;‘) C.) A--- if \ .1\ ) Q 0 R. Cf. U s I c-; NA bOT cpo. o RQ\ s NA C_ k \ 0 ,s miA \ Qi\J eN,Q_.‘\ I\01-3uCt\Se-- •F\ S s LA CAr‘ t 0 \ft CAr G R. R 1g 3 (--1, 0 I.) 0 4\ 5-0 70 1 \i-\ P,1•_) \,) 0 \.,\ y 0 (.,\6, y-Vs ‘1 111 So S o 1V-k- UDG6DFR DISPLAY Display Account History Account No 09 80 2440 14211 Billing Date Customer GRAY MICHAEL E Ph 415-9420 Activity Address 1834 HUNTINGTON RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Pa nt _ 8/26/08 6 12.73- 31.65- 36.00- 38.80.38- 0 80.38- P _ 5/27/08 5 12.73- 31.65- 36.00- 80.38- P _ 2/26/08 6 12.73- 31.65- 36.00- 80.38- P 11/27/07 6 11.66- 31.65- 36.00- 79.31- P _ 8/24/07 9 11.66- 31.65- 36.00- 79.31- P _ 5/25/07 5 11.66- 31.65- 36.00- 79.31- P _ 2/27/07 5 10.70- 31.65- 36.00- 78.35- P _ 11/27/06 6 10.70- 31.65- 36.00- 78.35- P _ 8/25/06 5 10.70- 31.65- 36.00- 78.35- P _ 5/26/06 6 10.70- 31.65- 36.00- 78.35- P _ 2/24/06 5 10.70- 31.65- 36.00- 78.35- P _ 11/28/05 5 9.84- 31.65- 36.00- 77.49- P _ 8/26/05 5 9.84- 31.65- 36.00- 77.49- P _ 5/26/05 6 9.84- 31.65- 36.00- 77.49- P _ 2/24/05 10 9.15- 33.33- 36.00- 78.48- P _ 11/29/04 10 9.15- 33.33- 33.00- 75.48- P _ 8/27/04 10 9.15- 33.33- 27.00- 69.48- P 5/27/04 7 8.56 31.65- 27.00- 67.21- P _ 2/24/04 11 9.76- 35.01- 27.00- 71.77- P 10/01/14 10:07:40 11/25/03 12 10.37- 33.33- 27.00- 70.70- P 8/27/03 10 9.15- 33.33- 27.00- 69.48- P 5/28/03 9 8.56- 31.65- 25.50- 65.71- P 2/25/03 10 9.15- 33.33- 25.50- 67.98- P 11/26/02 11 8.96- 30.05- 25.50- 64.51- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His L 1 TTUG6DFR DISPLAY 10/01/14 10:07:20 Display Account History Account No 09 80 2440 14211 Billing Date Customer GRAY MICHAEL E Ph 415-9420 Activity Address 1834 HUNTINGTON RD WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 8/28/14 5 22.47- 37.50- 27.00- 8.25- 95.22- P 5/29/14 4 22.47- 37.50- 36.00- 8.25- 104.22- P 2/27/14 6 22.47- 37.50- 36.00- 8.25- 104.22- P 11/27/13 4 20.44- 37.50- 36.00- 8.25- 102.19- P 8/28/13 5 20.44- 37.50- 36.00- 8.25- 102.19- P 5/29/13 4 20.44- 37.50- 36.00- 8.25- 102.19- P 2/28/13 5 20.44- 37.50- 36.00- 8.25- 102.19- P 11/29/12 4 19.26- 37.50- 36.00- 8.25- 101.01- P 8/28/12 7 19.26- 37.50- 36.00- 8.25- 101.01- P 5/29/12 4 19.26- 37.50- 36.00- 8.25- 101.01- P 2/28/12 5 19.26- 37.50- 36.00- 8.25- 101.01- P 11/29/11 7 17.87- 37.50- 36.00- 8.25- 99.62- P 8/26/11 7 17.87- 37.50- 36.00- 8.25- 99.62- P + 5/27/11 5 17.87- 37.50- 36.00- 8.25- 99.62- P 2/25/11 7 17.87- 37.50- 36.00- 8.25- 99.62- P 11/24/10 5 16.85- 37.50- 36.00- 8.25- 98.60- P 8/26/10 12 20.48- 37.50- 36.00- 8.25- 102.23- P 5/26/10 11 19.29- 35.01- 36.00- 8.25- 98.55- P 2/24/10 8 16.85- 31.65- 36.00- 8.25- 92.75- P 11/24/09 7 15.30- 31.65- - 36.00- 82.95- P 8/26/09 8 15.30- 31.65- 36.00- 82.95- P 5/26/09 8 15.30- 31.65- 36.00- 82.95- P 2/25/09 7 15.30- 31.65- 36.00- 82.95- P 11/25/08 6 12.73- 31.65- 36.00- 80.38- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His CITY OF WATERLOO Committee Communication Finance Committee Meeting: October 6, 2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schares # of Attachments: 1 SUBJECT: Refunds for overcharges on garbage Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Ronald Wood, 229 Clay Street, is requesting a refund of garbage charges in the amount of $198.46 for the 1" and 2"d quarters of 2014 as he has garbage services provided by Black Hawk Waste Management. He has always applied for the exemption in the past and isn't certain what happened this year, but has had the same services since 2000. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. To flatlet_ Co-► 04e e 0g: a,iQJJ tpooA am re ae574tiy I ee-ri.Lnd dyi nu/ (.6 e 42 -t/ie yelt4026,11 s1 )ce T AC✓'e l l ecyls2d haaJeP + 22//21c add2ASS ana -71-cf)1 actla4zsS are. one avLd +e 6cone' o?�2R al y Sired - rho F T'R 56205 rLly acca . - ;s; 3-/0--6354 73 &Pi iiVt • Pc : I Vick_ I j (37)1 ae-574/./, AL A-F-11 Lnol (-5)1 IiLyE Adt/e .s.c1 RV' Aoine_ (2.4-42& c 2.•32,' a S2o5 7 i< in y //74,j4... ie,e _rcy' /4._//' — 79 c Black Hawk Waste Disposal Company, Inc. 811 Dearborn Avenue P.O. Box 2592 Waterloo, Iowa 50704 319-232-4150 Fax: 319-232-1086 Deanne, Ron Wood has had service with us from January 1st 2014 to present. I enclosed a copy of his payment history during this time.. If you need anything else please let me know. Thank you! Sincerely, sueiyn tsoies Accounts Payable Account No 03 Customer WOOD Address 229 5=Payments ? Billing Consu Date 7/24/14 35 4/24/14 1/23/14 10/24/13 7/24/13 4/24/13 9 12 24 38 40 UUG6DFR DISPLAY Display Account History 10 0690 35673 Billing Date RONALD L Ph 610-9852 Activity CLAY ST WATERLOO Water Sewer Payment Payment 67.50- 134.76- 23.52- 28.60- 44.38- 65.89- 65.84- 118.13- 118.13- 118.13- 140.99- 138.24- Garbage Payment 99.23- 99.23- 10/01/14 13:23:42 STORM Total St Cnd Payment Payment 25.99- 327.48- P RT 25.99- 266.87- P RT 25.99- 172.72- P RT 25.99- 188.50- P RT 25.99- 232.87- P RT 24.75- 228.83- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bi11F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,089.50 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Tuckpointing - Center for the Arts Vendor selected for this purchase: Evans Preferred Exterior ❑X Bids or written quotes were taken on this purchase, as follows: Evans Preferred Exterior - hourly rate of $54.00 Schooner - hourly rate of $70.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 11 Road Use Tax n Sewer ri Sanitation nBonds EiFederal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-4205-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $$ and the current available balance is Rep fully ubmitted, Date (Signature Finance Dept. Review) Date (Signature 6ept. Head or Designee) K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) :EVA-NS PREFERREDEXTERIOR Painting Tuckpointing Waterblasting Caulking September 22, 2014 Invoice # 09221401 City of Waterloo Center for the Arts 225 Commercial St. Waterloo, Iowa Center for the Arts bldg. Tuckpointing on exterior SW corner Cleaning, caulking, and waterproofing on upper East wall Time - $2,420.50 Materials - $619.00 Amount Due - $3,089.50 - Thank - You! Michael L. Evans - 319-350-7385_-- 5724 22nd Avenue Drive, Vinton, IA 52349 City Clerk Use Only Finance Committee Approval Date /0/6/i4/[ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,100.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Exterior painting - Veteran's Memorial Hall Vendor selected for this purchase: Personified Inc. Q Bids or written quotes were taken on this purchase, as follows: Personified Inc. - $7,100.00 Michael Painting - $ 7,800.00 111 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax ❑ Sewer Sanitation EBonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is epectfully submitted, (Signature Dept. Head or Designee) (Project Code) y b, V- $ ' ac'Cr Date (Sig) ature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Art Center Tuckpointing.xls (Mar 2010) 1602 Commercial St. Waterloo, IA. 50702 City of Waterloo 715 Mulberry St. Waterloo, IA 50703 Estimate DATE ESTIMATE # 9/6/2013 4617 PROJECT Vet Memorial Hall DESCRIPTION QTY COST TOTAL Bid is to powerwash soffit, spot prime raw wood, paint overhang white. Prime and paint galvanized gutters. Gutters to match brown trim. Labor and materials 3,240.00 3,240.00 Lift 1,560.00 1,560.00 Bid to paint exterior side of windows, add. 2,300.00 2,300.00 Sales Tax 7.00% 0.00 Estimate is valid for 30 days from the above date. If bid is accepted, please sign, date and return. TOTAL S7,100.00 Phone # Fax # 319-232-3369 319-232-5870 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date / 0/t0// 1 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,100.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Perform 5 yr testing & internal insp @ Wloo PD Garage -wet fire sprinkler system;install sprinklers under 5 overhead doors; 1 mezzanine; 1 sprinkler under ductwork Vendor selected for this purchase: Blackhawk Sprinklers Inc. ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Black Hawk Sprinkler Inc. has the proprietAry fire system Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp tfully su 371 itted, (Signature Dept. Head or Designee) Date (Sign ture Finance Dept. Review) (Project Code) Date K:\shared goodies\forms\Pre-Auth - Vet Hall Exterior Painting.xls (Mar 2010) BLACKHAWK AUTOMATIC SPRINKLERS, INC. FIRE PROTECTION CONTRACTORS • DESIGN, INSTALLATION & MAINTENANCE P.O. BOX 998 EMPLOYEE OWNED TO: Waterloo Police Garage 416 East 6th Street, Waterloo, Iowa 50703 Att: Craig Clark CEDAR FALLS, IA 50613 525 EAST 18"' STREET PROPOSAL SPREAD TELEPHONE: (800) 232-7721 FAX: (319) 277-0000 DATE September 23, 2014 RE: Inspection Recs. Spread Automatic Sprinklers Fire Protection BLACKHAWK AUTOMATIC SPRINKLERS, INC. (SELLER) PROPOSES TO PROVIDE &/OR INSTALL: Item 1: Perform 5 year testing & internal inspection on wet fire sprinkler system, install sprinklers under 5 overhead doors, 1 mezzanine and 1 sprinkler under ductwork. Three Thousand One Hundred Dollars ($3,100.00) Note: this quote based on part of the mezzanine being removed per Dave Boesen Note: excluded from both quotes above is installation of new double check valve at main system riser and swapping existing fire department connection for a new STORZ fire department connection with knox cap. Note: All work to be done during regular daytime hours. Prices are good for thirty days. Includes Freight & Transportation of Men to Site. EXCLUSIONS: Painting, Wiring, Supervisory Alarms, Special Markers, Centering of Sprinklers in Ceiling Tile, Special Environmental Requirements, Sprinklers in Combustible Blind Spaces, Installation From Other Than Concrete Slab Floors, or any Overtime. Our firm follows the State of Iowa, Illinois and Wisconsin requirements as a licensed contractor and licensed sprinkler inspector. Our State of Iowa contractor license is FP-008. Our State of Illinois contractor license is FSC0103. Our State of Wisconsin contractor license is 226122. All inspections performed per NFPA 25 Standard for the Inspection, Testing and Maintenance of Water -Based Fire Protection Systems. All installations per NFPA 13 Standard for the Installation of Sprinkler Systems. By t'lilf"f Jeff Gors Blackhawk Automatic Sprinklers, Inc. By City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 o%(4/4- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 3,135.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Professional Fees for Five Sullivan Brothers Convention Center Planning $1,135.00 paid by City Bond Money; $2,000.00 received from CVB towards fees Vendor selected for this purchase: Invision • Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation • Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152; 010-22-6860-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe tfy1Iy submitted, (Signature Dept. Head or Designee) Date (3idnature Finance Dept. Review) Date (Project Code) ;Loco $ ;. C,,;L'if% ®fLCG $ 7s.55:c K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Invision Professional Fees.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date / D/(P(/f The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,024.66 plus est. shipping costs of $ 200.00 to pay for or purchase Hydraulic Cylinder - Fire # 303 This purchase or expenditure is being made because: Cylinder collapsed, non repairable. Cost includes casting and associated repair parts Vendor selected for this purchase: Global Emergency Products ri Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, T-29-/y $ 66, 000.00 V $,1•K9"' K:\shared goodies\forms\Central Garage - Fire Dept - Sep 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 9,702.07 plus est. shipping costs of $ 150.00 to pay for or purchase Wheel Drive Assembly - Sweeper 008 This purchase or expenditure is being made because: Internal Failure - Gears worn beyond repair Vendor selected for this purchase: Trans -IA n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Bonds ❑ Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Storm Water C/B This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 ✓ $ 34 FAQ 443 /G,,3 (43 � ?-30 7'1 ntirli,l,f Lcci4Iti L K:\shared goodies\forms\Central Garage - Sweeper 008 Wheel Drive Assembly - Sep 2014.xls (Mar 2010) City Clerk Use Only Finance Committee r Approval Date iof ‘'i'Y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 4,554.00 plus est. shipping costs of $ to pay for or purchase Ricoh Copier Maintenance agreement - Clerk/Finance & engineer Dept. This purchase or expenditure is being made because: continuation of current maintenance agreement Vendor selected for this purchase: Ricoh ri Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Continuation of current contract. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [x General Fund X Road Use Tax Bonds Federal/other grants Sewer Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: It 6 /3s 3- 010-03 >70 1363 2,277.00 & 266-07-7830-1352-2,277.00 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rgpecttyubmitted, (Signature Dept. Head or Designee) (Project Code) 4'3 -k fX% C..•% $ 7 G 45Ge $ � 77 <74,7. Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization.Ricoh Copier Agreement.xls (Mar 2010) Ricoh USA, Inc "70 Valley Stream Parkway Malvern PA US 19355 Federal ID:23-0334400 DUNS# 04-396-4519 CITY OF WATERLOO Attn: Accounts Payable 715 MULBERRY ST WATERLOO, IA 50703-5714 INVOICE Retum Service Requested Seq#: 000276 Illlrlrrllllrrrll'lllllrllrlllllllllllrlllrrllrtlrrllilllllrlllrl RICOH MyRicoh.com Saves You Time! Learn more here: htp //go.rkcoh-usa.comi123.hrnl Page 1 of 2 Invoice Number Ice 5032391637 09/10/2014 \, Terms Due Date i �D9(20/2014 10 NET Customer Number Purchase umber 5728777 We appreciate your business. For any questions, please call 1-888-456-6457 or visit our website www.ricoh-usa.com to order additional products, supplies, services or to submit meter reads For details on Ricoh's EPEAT and environmental initiatives, visit www.ccoh-usa.com'environmrent. Ricoh has posted to its website take back, recycling, paper content, reporting and design information for its imaging equipment/ Toner Containers/ packaging to meet EPEAT criteria. None of the returned material goes to landfill or incineration. Contract Billing Summary Amount Sales Tax Total Contract Number Number of Equipment Group Base Group Black and White Total Images Allowance Additional Images Regular Bill CITY OF WATERLOO 715 MULBERRY ST WATERLOO IA 50703-5783 Make check payable and remit to : Ricoh USA, Inc P.O. Box 802815 CHICAGO IL 60680-2815 2251259 2 09/10/2014 to 09/09/2015 06/10/2014 to 09/09/2014 171951 198000 0.005000 @ 0.000000 4,554.00 0.00 4,554.00 0.00 0.00 0.00 Total 4,554.00 0.00 4,554.00 Amount Due 4,554.00 Detach and Return This Portion With Your Payment or Pay Online at www.ricoh-usa.com To ensure proper credit to your account, please write your customer and invoice number on your check Customer No. 5728777 Invoice Number 5032391637 Amount Due: 4,554.00 Thank you lot choosing Ricoh USA, Inc. 00 0050323916375 00057287773 00004554002 000000000 000000000 Ricoh USA, Inc "70 Valley Stream Parkway Malvern PA US 19355 INVOICE RICOH Page 2 of 2 Invoice Number Invoice Date 5032391637 09/10/2014 Purchase Order Number Contract Number 2251259 Customer Name CITY OF WATERLOO Equipment Location Equipment Detail Service Offering Billing Details Amount Sales Tax Total CITY OF WATERLOO 715 MULBERRY ST WATERLOO IA 50703-5783 City Hall - - - RICOH AFMP6001SP EID 11609486 MFG V6995600239 S/N C21028160 8X5X4 SILVER Includes Labor, Parts, Toner Base: 09/10/2014 to 09/09/2015 Black and White Current Read 1609300 09/09/2014 Previous Read 1504363 06/10/2014 Total Images 104937 Additional Images 0 @ 0.005000 2,277.00 0.00 0.00 0.00 2,277.00 0.00 CITY OF WATERLOO 715 MULBERRY ST WATERLOO IA 50703-5783 2ND FL ENGINERING DEPT - - - RICOH AFMP6001SP EID 11827664 MFG V6995600229 S/N C21028156 8X5X4 SILVER Includes Labor, Parts, Toner Base: 09/10/2014 to 09/09/2015 Black and White Current Read 1226186 09/09/2014 Previous Read 1159172 06/10/2014 Total Images 67014 Additional Images 0 @ 0.005000 2,277.00 0.00 0.00 0.00 2,277.00 0.00 Total 4,554.00 0.00 4,554.00 DEANNE KOBLISKA From: ERIC THORSON Sent: Tuesday, September 16, 2014 3:18 PM To: DEANNE KOBLISKA; PAULINE CLOSSON Subject: RE: One year renewal of Copier Maintenance Yes, Engineering would like to extend the maintenance agreement for one year. Thanks Eric Thorson P.E. City Engineer City of Waterloo 715 Mulberry Street Waterloo, IA 50703 Phone: 319-291-4312 FAX: 319-291-4262 eric. thorson (waterloo-ia.orq From: DEANNE KOBLISKA Sent: Tuesday, September 16, 2014 1:03 PM To: PAULINE CLOSSON; ERIC THORSON Subject: One year renewal of Copier Maintenance Pauline, Our copier agreement was up on the 9th of September, 2014. We have decided to postpone going out for bid right now until we are completely set-up electronically. Our agreement went up from $3,960.00 to $4,554.00 your portion $2,277.00 Do you want to renew your portion of the maintenance agreement for the year? DeAnne Kobliska _Administrative Secretary for City Clerk City of Waterloo, Iowa 715 Mulberry Street 319-291-4522 Ext 3000 Fax: 291-4571 Smile! It increases your "Face" Value! 1 City Clerk Use Only Finance Committee Approval Date / D[/1 49//lf City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $5700.00 plus est. shipping costs of $ na to pay for or purchase flooring for the Family Locker Room Hallway and Pool Hallway This purchase or expenditure is being made because: the cement finish is very slick when wet and people have fell. Vendor selected for this purchase: Iowa Wall Sawing (Independence,IA) ▪ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: this is the only vendor in the area that can do the project. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax Sewer n Sanitation Federal/other grants 171 l Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLXGIFT (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /1a Respectfully supmitteedys (C 2 7.1( %G"//`f (Signature Dept. Hpa6or signee) Date (Signature Finance Dept. Review) Date K:lshared goodiestforms\Flooring Pre-Auth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form C Ly Clerk Use Only Finance Committee t� Approval Date I & I (p I / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 13,575.00 plus est. shipping costs of $ to pay for or purchase grandstand painting at Riverfront Stadium This purchase or expenditure is being made because: The railing and decking on uncovered grandstands is in need of new paint. Vendor selected for this purchase: Mike Moore Painting E Bids or written quotes were taken on this purchase, as follows: Mike Moore Painting $13,575.00 Modem Painting $37,898.00 Personified Painting $19,800.00 Verbrackens New Look Painting $18,200.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax 0 Sewer 0 Sanitation El Bonds � FederaIothergrants Qx Other (specify) Waterloo Ballclub LLC. This expenditure is to be coded to the following budget line -item: 426-37-4400-2170 37STA-GSPAINT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res _e tfuHy submitted, $ 13,575.00 $ 13,575.00 f,tii / -ii t t /01.111 ignature Dept. or Designee) Date (Signature Finance Dept. Review) Date KAshared goodie:Worm: MP uthorization Painting RWerfront 2014 (Mar 2010) City Clerk Use Only Finance Committee Approval Date lop —T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5300 plus est. shipping costs of $ to pay for or purchase design services for Riverfront Stadium grandstand party decks This purchase or expenditure is being made because: to add flat seating decks at the rear of covered grandstand to allow for seating and raised tables Vendor selected for this purchase: Invision �X Bids or written quotes were taken on this purchase, as follows: Invision $5000+ 300 reimbursables Struxture $4950+ reimbursables Ei Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax 0 Sewer 0 Sanitation ❑x Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4400-2170 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, L-(Signature Dept. Head bfDesignee) Date (Signature Finance Dept. Review) Date $ 45,000.00 V $ 31,689.19 t/ K:\shared goodies\forms\Expenditure Pre -Authorization Riverfront party decks 2014 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee / Approval Date /0( 6/1r The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 14,191.25 plus est. shipping costs of $ to pay for or purchase One Smithco Tournament Ultra Roller This purchase or expenditure is being made because: to increase the playability and consistency of the greens at the golf courses. Vendor selected for this purchase: TurfWerks, Johnston IA nBids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: Purchase is being made using the previously bid State of Iowa DOT contract pricing through TurfWerks. State Pricing is 20% off list price. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 100,000.00'� $ 43,504.51 '"" (Signature Dep Hea r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\EYpenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /bi01 IT City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE 24,000 plus est. shipping costs of $ 0.00 to pay for or purchase Contract brush grinding at yard waste site This purchase or expenditure is being made because: Tub grinder out of service, yard waste site filling up, need to create space for fall leaf seasor Vendor selected for this purchase: T & W Grinding n Bids or written quotes were taken on this purchase, as follows: T & W - $600 per hour - NTE 40 hours DeBoef - n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑X Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1386 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 24,000.00✓ $ 24,000.00✓ K:\shared goodies\forms\Sanitation - Contract for Yard Waste Grinding - Sep 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date (Of ier The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,421.25 plus est. shipping costs of $ 70.00 to pay for or purchase Access point kit for Valence POD System including sensor pods, sealant, cable and applicator. This purchase or expenditure is being made because: To replace damaged loops - wireless magnetic sensor embedded in the road to accurately measure vehicle occupancy and detection. Pilot program for testing. Vendor selected for this purchase: Trafficware n Bids or written quotes were taken on this purchase, as follows: Trafficware Sugar Land, Texas ($9,685.00 - 75% discount) $2,421.25 Bids or quotes were not taken on this purchase because: Purchase is direct from manufacturer. No distributers, Special promotional price. Can- not get alternative bid on this access point kit. Based on our review of technical data this is a superior brand. Alternate is to purchase video detection for $12,000.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer n Sanitation nBonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 & 412-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ 45,000.00/30,000.00 $ 529.95 ' 4,713.26 nature Dept. H; ad :r Iesignee) sate ( ignature Finance Dept. Review) Date K:\shared goodies\forms\2014-September-Expenditure Pre-Authorization-Trafficware-Sensor Pods-$2,421.25.x!s (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date tate(iLf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE 1,400.00 plus est. shipping costs of $ to pay for or purchase Heater/Cooling Unit This purchase or expenditure is being made because: To be installed in the sign lab in the public works building. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: Johnstone Supply Waterloo, IA $1,384.81 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund I I Road Use Tax n Sewer ❑ Sanitation ▪ Bonds n Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 3,000.001✓ $ 2,765.00 i_/1(;) //jet') /0///K 2441,,i,t-c— Z.., I "Ilf (Sig ature Dept. H ad or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-October-Expenditure Pre -Authorization -Heater -Cooling Unit for sign lab -Johnstone Supply-PWB.xls (Mar 2010) City Clerk Use Only Finance Committee / 'L Approval Date ' D/�it tf City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4.458.00 plus ext. shipping cost of $ 0.00 to pay for or purchase 6" Dezurik plug valves. 3 each. replacement valves for Digester heat interchanger #2 and Sludge storage tank. This purchase or expenditure is being made because: Valves leaking or worn-out. Vendor selected for this purchase: Qtech Automation, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Qtech Automation, Inc. is rep. for this equipment. Total cost including freight $4,458.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund: EIRoad Use Tax: Sewer: LSanitation: ▪ Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Res ectfully submitted, c( (Signature Dept. Head Or Designee) (Project Code) $ 250,000.00 ". $ 154.081.16" Date (Signature Finance Dept. Review) Date -092111I 15:43 E\S VIi.1.1 I Ij) nil i 4ilto cation Solutions for h�ursic�pal & Indust./ it www QtechAutamattiw.cvvn MOM QIL 6" DeZurik PLF IUW Auma GSSO. 3 prig It City of Waterton Water PolutIon Control 3505 Easton Ave Waterloo IA 50702 Attn. Dick Olson Ph: (319) 291-4553 Fax (319) 291-4523 E-Mall: Q(rrh 4uhrnratson, A 11 1/40•t South l lfh Stil Y!Pf counral NLAh,, 14 5 ] 501 IIITA11•11tt. ./! 1 d ea 1' M ] IUITAIIISN Bpi[ `,w,u , u " i •.. 201 1 ►tIQ�IED(T Mu:4 Mu.u, 111 (/ I:) 1i l4.i/r/ 1 ar. 111.:) .122-0' 17 nlmlx.rngijgl,'.ha, tonuylor , r., MINS. 1 UU% NM 10 r wr, F.SL Far:u.y MINT TEENS. Prapay R Add IIEIIIENY. I! Weeks ARE, Iwo Tays.o QU$ t n Sin OesetIptlen Euh Not Li 3 I �.. 6" Delurik I- ell Port Plc, Valve FIIW Aurtla GSRO 4 1 weoracoot PE F.d,Fif.1,NBRrN©R'FUW0111U3 SUB -TOTAL luaus &eumi ois 1. Price does not include mechanical joint accessories, valve boxes, special coatings, special tagging, tee operating wrenches, Flange gaskets bolts, installation services, test certifications, field star up services. special crating, or packaging for export - unless otherwise noted 2. Stale and local use taxes are not Included. Tax exempt certificates must be provided If the project Is determined to be tax exempt. 3. This quotation was prepared with limited specifications. and/or application data Any subsequent changes to materials, coatings. Features, actuation, accessories, or otherwise shell require a re -quotation. 4. This quotation/order is subject to the manufacturers' acceptance, warranty and tents and conditions (available upon request) 5. Delivery quotes represent an estimate only. with all items quoted as "subject to prior sale" 6. Pricing will be held for 30 days_ IAOBITIOMILL C•■M61TS 4,4581 1. Please reference quotation number 2014-09-15-CM-1 on all pun:hase orders 8 correspondence. 2. Purchase Orders resulting from this quotation shall be issued to "QTech Automation, Inc". / _ $ / f i..�`�' -r 2. i t. e L. 115t is v£ c i 9c- L£ S e 6r- .'- G f - r ac2 1 2R r QUOTATION WORKSHEET (QTECH) Page 1 st 1 City Clerk Use Only Finance Committee( O' � �/ Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 5.488.29 plus ext. shipping cost of $ 300.00 to pay for or purchase Cable Assv. 1050 ft. for TV Van 2010. This purchase or expenditure is being made because: Cable had gotten bent and broke the wire inside. Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment Co, Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa Solid Waste Equipment Co, Inc. is rep. for this equipment. Total cost including freight $5,788.29. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund: Road Use Tax: X Sewer: ❑Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 ✓ and the current available balance is $ 157.005-43 /'' /. (3 Respectfully submitted, (Signature Dept. Head Or Designe ) Date (Signature Finance Dept. Review) Date QUOTATION 11-Sep-14 MID-IOWA SOLID WASTE EQUIPMENT CO., INC. 5105 NW BEAVER DRIVE JOHNSTON, IOWA 50131 TOLL FREE @ 800-733-8731 FAX: 515-276-2976 Thank -you for this opportunity to provide a quote for your spare parts needs! COMPANY: CITY OF WATERLOO ATTENTION: KENT QUINN FAX NUMBER: EMAIL: QUANTITY PART NUMBER DAVE BELL CUSTOMER SUPPORT DESCRIPTION UNIT PRICE TOTAL PRICE ARIES / 1 841164 CABLE ASSY T $5,342.81 $5,342.81 12 70774 ROLLER, FOOTAGE HEAD $9.91 $118.92 4 815230 SPACER, NYLON $6.64 $26.56 FREIGHT $300.00 QUOTED BY: Dave Bell email: dave@mid-iowa.com Quoted price does NOT include applicable Taxes or Freight unless otherwise stated QUOTE TOTAL $5,788.29 City Clerk Use Only Finance Committee Approval Date r o/(0/Pt- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 3,764.00 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase Replacement of Check valves and discharge valves at Highway 63 South lift station. This purchase or expenditure is being made because: Check valves and dischage valves worn-out. Vendor selected for this purchase: Mellen & Associates, Inc. IIIBids or written quotes were taken on this purchase, as follows Two quotes were taken. Mellen & Associates, Inc. with a total of $3,764.00 and Utility Equipment Company with a total of $4,204.12. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) (Project Code) $ 250,000.00" $ 154.081.16 iLig. /3y (.r1,912/.1i'.� .'cc'/1 Date •01 1-:•2011 12:32 f. A NI: Ili' >, Hata6' Ie11ITIes • H11HttMi MIIIy1IL ' lIIIHt •.ss nrifu 1vA'141M'WISIt-NR2NttI MELLEN & ASSOCIATES. INC. - s" 114. NtltCaNAME Replacement Valves NaT®TS City of Waterloo Wator Polullon Co, (1n1 3505 Easton Ave Waterloo, IA 50/0? Attn. Richard Olson Ph. (319) 291 45S3 Fax' (319) 291 4523 1NT1JAu , NITITIM Mil rmrtutl I1 TM& MOW TIMIN: 1: NNW 1i11s tsNL t atr4 h. 11th ht., 1'.uaaat POW,.. IA 51501 211111151 11 .11; $glHnttll ir, 11.: 114 .lvhn ,!nwn I ar. ((l2)12'-C,',/ L Mad 1nhnia mnllunuN, coin I00% Nal 30 !Jays Factory f rvtghl Allowed Selo R.bw on Each Ilem num Nt'. Tag Inman Sze 1 •estdpi s. j list Esstt ea 1 Resilient Wedge Gate Valves A 6" Kennedy Model KS-RW _osmernt Wedge (,ah1 Valve, Dudde Itun Body Flanged Ends, Bronze Stern, EPDM Encapsulated Wedge. NRS, Opten Left with Handwheel Operator 10-5" Face to Face 1-2 Weeks to Ship from 1-actory $ /85 $- i41 y S1G AWWA C508 Lay Length Complrlant 2 Swing Check Valves 2 6" DeZURIK APCO Model CVS, Swing Chock Valve. Style 250A, Flanged Ends, Ductile Iron Body, 304 SS Shaft and Body Seat, NBR Disc Seat with Outside Lever and Spnng Meets New AWWA C508 Face tv Fecr Lay lengths 14" Face to Face 6-8 Weeks to Ship form Factury $ 1.097 $ 2,19 If Media w/ Seapended sol s- We Reaoarm ,d Plug Vahes DeZURIK Model PEC Standard Port Area Eccentric Plug Valve, Cast Ir m Body with Welded -In Raised Nickel Seat, Flanged ANSI Class 125/150t Drilling, Cast Iron Plug Core with CR Plug Facing NBR Stem Packing, -Stainless Steel Bearings, Grit EXduders with Direct 2" Square Operatin 4 1A- Eccentric Plug 4 6" Nut. ``'�,_ .- : - $ 682 $ 2-,72 Option V Ives - No Gear 25 psi rs Maximl]m Reverse Differental Shut -Off Pressure. Higher Pressures Require a Gear- 3ee Item 1 B-Option 10.5" Face to Face 3-4 Weeks to Ship From Factory nMedla w/Suspended Solids- We Recolwtssend Plat Valves 18- __ Eccentric Ping d �< 6" DeZURIK Model PEC Standard Port Area Eccentric Plug Valve, Cast lion Body with Welded -In Raised Nickel Seat, Flanged ANSI Class 125/15C# Drilling, Cast Iron Plug Core with CR Plug Facing NBR Stem Packing, Stainless Steel Bearings, Grit Excluders with Gear and Handwheel $ 948 $ 3 7f q Option With Gear 10.5" Face to Face 3-4 Weeks to Ship From Factory 1� 1� r C /Yx c iL. I £3 ,4 -"2-L) l arrote 99111aatr1-RW64 vs-PEC xte • r \•- CI( 045" ell/ 1.//L'Lk% fa/ t,-;1-) UNIT PRICE EXTEND V , — . . z 7-- r- 7 2- / - ' - r ' ,(-).' t: ..-- i / /::, ir•••: v." ,,' ',1* /,..,? • 1,-.' 1 - ) • ,lio(47(-f; If Ili IL! 2-- 1 - : ' x.E• ar", vrirt-!':"-r on..21 e_>cl'at;Dn er-,4 st,Dth •r•r",,-; ara flat olc3e,-; e.re acEeataric? C-)Ur uc..-.aro11-5,3(-.9 seri,.ire a guDonze.er3 Nil material. UUSatit. 5iESS "Ji" he ear-ei.`ti!hi ehe:Lh.ed aTe r)e.'„ :30 ay..; An,/ nor -stock itemi,s1 irscur f reight c ha rgse,i Any incur a minimum 10% restock fze Any -,oeclehyder re,ree3Wftb2 r?:EtOr- Budget Amendment Descriptions for 10/6/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the 2015 Byrne Justice Assistance Grant for the Tri-County Drug Task Force in the amount of $98,518 for the Waterloo Police Department and $93,982 for the external agencies for a total of $192,500. 2. Approve the project budget for the 2013 Bureau of Justice Assistance Grant to be used for the Tri-County Drug Task Force in the amount of $40,845 for the Waterloo Police Department and $33,418 for the external agencies for a total of $74,263. 3. Approve the project budget for the 2014 Riverfront Stadium Grandstand Painting Project to be funded with a donation of $13,575 from the Waterloo Ballclub, LLC. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee/�/�//� Approval Date Project Name (from page one) 2014 Riverfront Stadium Granstand Painting Project Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4400 (Each column should only include amounts by fund) Fund: Fund: Fund: 426 Total REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 13,575.00 3750 Sale of Bonds EXPENDITURES: 13,575.00 TOTALS $ 13,575.00 $ $ $ $ 13,575.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2170 tremer8erveRemormar 13,575.00 13,575.00 .5-fL 1 L1../Ap f TOTALS $ 13,575.00 $ $ 13,575.00 (Signature Dept. H Date (Signature Finance Dept. Review) Date Ktshared goodies\forms1Project Budget 2014 Granstand Painting Project\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name 2014 Riverfront Stadium Grandstand Painting Project City Contract No. Project Manager Project Budget Total Travis Nichols $ 13,575.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match x Source of Funding D. Other Entities Yes x No Name Waterloo Ballclub LLC To Ile assigm Project . Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) painting of uncovered grandstand decking and guard rails. /DU Done None ❑ L1 Yes No ❑ ❑x ❑ ❑ El El ❑ ❑x ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget 2014 Granstand Painting Project\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date ( ! ?P// Project Name (from page one) Byrne Justice Assistance Grant FY2015 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 010 11 1160 (Each column should only include amounts by fund) Fund: 010 Fund: 010 Fund: Fund: 1150 1160 Total 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant -Tri Co 98,518.00 93,982.00 192,500.00 EXPENDITURES: TOTALS $ 98,518.00 $ 93,982.00 $ $ $ 192,500.00 1111 Salaries - Regular $ 98,518.00 $ 98,518.00 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health _ 1114 Overtime 1130 Employee Benefits 1302 Outside Agencies 93 982.00 93,982.00 TOTALS $ 98,518.00 $ 93,982.00 $ $ - $ 192,500.00 (Signat re Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\Page 2 (Constr Proj) (2) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Plfoject Name City Contract No. Project Manager Project Budget Total Byrne Justice Assistance Grant FY2015 12-JAG-76324 Director Trelka $ 192, 500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x /(p 73S' CFDA # 46403— % Paid by federal grant 75.00% Iowa Byrne -Justice Assistance Grant Program Grant Agreement Number 12JAG-76324 B. State Grant Yes Grant Name C. City Match D. Other Entities Name No x Pass thru Source of Funding Property taxes Yes l 1 No x % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Lt. Payne, Inv. Berry&Zubak 6. Include a brief description of the project in the space below: (REQUIRED) 25.00% Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ El ❑ ❑X ❑ El ❑ ❑X The grant funds the salary of (3) Tri County Drug Task Force members: WPD: Payne, Berry, Zubak CFPD, & BHCSO & BHCA This is a 75/25% split grant which has been funded through the Governor's Office of Drug Control for years. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet151Page 1 All Projects (2) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) FY13 Bureau of Justice Assistance (JAG) 2013-DJ-BX-0604 Department No. project will be budgeted under 11 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant -Tri Co TOTALS EXPENDITURES: 1111 Salaries - Regular; ibth • 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits 1302 Outside Agencies Fund: 010 11 1150 010 11 1160 (Each column should only include amounts by fund) U/0 1150 40,845.00 Fund: 0/ D 1160 33,418.00 Fund: $ 40,845.00 $ 33,418.00 $ �i n q v q 5"l- $ ,810 90� $ -24 9'8'00—" 2,966.00 2,966.00 Fund: TOTALS $ 40,845.00 $ 33,418.00 $ $ (Signature ept. Head) Date I�.ei ,.0 i (. (Signature Finance Dept. Review) Total 74,263.00 $ 74,263.00 5,932.00 -24,a94-96- $ 74,263.00 i6 j./-/ Date K:\shared goodies \forms\Project Budget Worksheet15\jag9secondpage (Mar 2010) Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE FY13 Bureau of Justice Assistance (JAG) 2013-DJ-BX-0604 Director Trelka $ 74,263.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name X CFDA # 16.738 % Paid by federal grant 100.00% FY13 Bureau of Justice Assistance (JAG) B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name No Grant Agreement Number 2013-DJ-Bx-0604 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ Yes No Funds allocated by the 2013 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and BH County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task Force which is a multi -jurisdictional task force responsible for investigation of drug related crime. The funds will be used to supplement salary/benefits & overtime not funded through the Byrne Justice Assistance Grant. Page 2 must be attached and signed. K:\shared goodies Worms \Project Budget Worksheet101Page 1 All Projects (Mar 2010) CITY OF WATERLOO Committee Communication FINANCE Committee Meeting: October 6, 2014 Prepared: September 24 2014 Dept. Head Signatures �' L # of Attachments: SUBJECT: Equipment Disposal Submitted by: Mark Rice, Public Works Director Recommended City Council Action: Approval Summary Statement: Request authorization to dispose of retired equipment Expenditure Required: None Source of Funds: NA Policy Issue: NA Alternative: NA Background Information: Request authorization to dispose of retired vehicles and equipment that have been or are scheduled to be replaced through this year's vehicle acquisition process. Disposition process will vary between sealed bid and on-line auction. Vehicle Number Make Model Condition 142A46 Ford Ranger Poor / Corrosion 111113 Ford Crown Vic Poor / Corrosion 111903 Ford Crown Vic Poor / Mechanical 111131 Ford Crown Vic Poor / Mechanical 111095 Ford Crown Vic Poor / Mechanical 111901 Ford Crown Vic Poor / Mechanical 190611 Chevrolet Colorado Poor / Mileage 190610 Chevrolet Colorado Poor / Mechanical 192A01 Ford Ranger Poor / Corrosion 111081 Chevrolet Impala Poor / Mechanical 710388 IH 4900 Poor / Corrosion 710008 Tennant Sweeper Poor / Mechanical 142A45 Ford Ranger Poor / Corrosion 142A47 Ford Ranger Poor / Corrosion 140867 Ford Taurus Poor / Mechanical