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Home My WebLink About09/08/20141. 2. 3. 4. 5. FINANCE COMMITTEE September 8, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of September 2, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Gergen Defensive Tactics Johnston, IA 11/19/14 $140.00 Instructor Recertification Todd Henrich, Building 8-Hour Plumbing Hawkeye 10/17/14 $227.00 Maintenance Update (Intro to Community OSHA; Plumbing Code College Update; Plumbing Discipline Director Trelka Law Enforcement Council 09/23/14- $613.00 Leadership Conference Bluffs, IA 09/25/14 Director of Aviation Interview Waterloo, IA 09/18/14- $2,838.00 Candidates 09/19/14 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/]I Expenditure Building Maintenance $20,000.00 NTE Electrical work for all City Owned Properties. Building Maintenance $20,000.00 Electrical work for Five Sullivan Brothers Convention Center. NTE Central Garage $2,952.66 Replacement & reprogramming of engine ECM. Cultural & Arts $2,580.00 Painting of 3 exterior signs at the Waterloo Center for the Arts. • Cultural & Arts $14,229.00 Carpet replacement in Hurwich Rooms, Events Office Suite, Hope Martin Theatre, Box Office Suite, Kiwanis River Room, Cedar Lookout and Dressing Room. Sanitation $25,000.00 35-65-95 Gallon Garbage Carts. NTE Waste Management Srv. $2,992.00 Two Cartegraph Subscription Renewals for CMOM Computer Program. BUDGET LINE ITEMS TO BE AMENDED 6. Approve the line item amendments for Animal Control to budget for revenue anticipated to be received from the City of Cedar Falls and related personnel expenses in the amount of $50,164.00 and also reallocate budgeted expenses to provide for additional personnel in the amount of $11,518.00-Submitted by Sandie Greco, Superintendent of Traffic Operations. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE September 2, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of August 25, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Rusty Zey, Randy Aircraft Live Fire Eastern IA 09/24/14- Up to Shepard, and Troy Deed Training Airport, Cedar Rapids, IA 09/25/14 $900.00 Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. AmountSEst. Expenditure Airport $2,193.00 Broom bristles and spacers for high-speed runway broom. Building Maintenance $20,983.37 + $250.00 S/H 110 Tables and carts for Five Sullivan Brothers Convention Center. Central Garage $3,059.32 Turbo Replacement — Ambulance #334. Leisure Services $3,000.00 Tee shirts for participants in the Mayor's Fun Run. Leisure Services $5,424.00 12 Gingko Trees. Police $4,650.00 + $35.00 S/H One hundred training, fifty field use, and fifty non- conductive Sim Taser cartridges. Finance Committee September 2, 2014 Page 2 Traffic Operations $3,200.00 500 — Street Light connectors and covers. Traffic Operations $8,438.40 + 20 packs of Left Arrows, 10 packs of Right Arrows. $200.00 S/H Traffic Operations $1,430.00 50 — 2" X 12' Galvanized Sign Tubing. Waste Management $12,960.00 + Hayward Gordon Rotating Assembly for Digester Srv. $100.00 S/H Sludge Recirculation Pump. Waste Management Srv. $1,595.00 KellerOnline an interactive safety management tool, two year subscription. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the SportsPlex Marketing project funded with discretionary hotel/motel taxes in the amount of $10,000.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the FYE2015 funding for the Federal Violence Against Women grant with federal funding in the amount of $35,113.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated September 2, 2014, in the amount of $1,003,500.67, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City Clerk Use Only Finance Committee Approval Date w / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 20,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Electrical work for all City Owned Properties - work not to exceed $20,000.00 Vendor selected for this purchase: Scotts Electric ❑X Bids or written quotes were taken on this purchase, as follows: Scott's Electric - $ 41.75 K & W Electric - $ 43.50 Paulson Electric - $ 51.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: TiGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1390 144'2 '//'/ 2;4 5 r)i (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, nature Dept. Head or Designee) $ i 7 1w cc'c) 6,07 . Lr, u�( y(,(") Date (Signature Finance Dept. Review) Date izf K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I I ilk The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 20,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Electrical work for Five Sullivan Brothers Conventinon Center - work not to exceed $20,000.00 Vendor selected for this purchase: K & W Electric ❑X Bids or written quotes were taken on this purchase, as follows: K & W Electric - $ 43.50 Scott's Electric - $ 41.75 Paulson Electric - $ 51.00 ▪ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: OX General Fund Road Use Tax Sewer El Sanitation • Bonds 0 Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ 3/,G'U [) and the current available balance is $ 2,/1r6j 1y Res , Ily su ed, re De ead or Designee) Date (ignature Finance Dept. Review) Date K:\shared goodieslforms\Pre-Auth - 5 Sull Bros • Electrical.xls (Mar 2010) 2014 Electrical Quote July 24, 2014 Bid Tab Estimate: NTE $20,000.00 Bid Security Not Required Bidder Bid Amount City owned properties Bid Amount Five Sullivan Brothers Convention Center KW Electric, Inc. P.O. Box 967 Cedar Falls, IA 50613 Elec.+. 4r ij .(..fc' 43.Sc 1, (pet 11,-17 i t �s ..� c P i % o b"e rY,a4L-.-P • 15 L- Ir(a +I� 1I (,:L_t t5 43. a_,c, - - N 1� ., I I, !,� R( �I35 , X. e,i/L1,= rn,._Ie, I,tb - t5`% Scott's Electric, In.c S. Jordan Electric 2072 Howard Ave. P.O. Box 1257 Waterloo, IA 50704 "c+. 4-1V /ti..+e -aLI • "7 N, i fes A. Iy 11'4-4-:43 7' 5 o % , CL 6�✓hLi.�C�I�I(L J C�` 1-(ec_.+. it )y , tW-, /L1 75 - Ise 11"'r N t ky flu.p * 3 7 5 e' �� <-i/Y l {..K- V1'1Lil ti �IC�. 1 '^` fit � er1 El rc in(-- CL WU ell of —--- Lt.�. 'Ai �c ti c 1-ie 1 4—.0 14' \.1 /2 _ `J' 25 % ., 1,L;Ole , f-, City Clerk Use Only Finance Committee Approval Date 7pp[`if City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,952.66 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement and reprogramming of engine ECM This purchase or expenditure is being made because: ECM internal failure Vendor selected for this purchase: Harrison Truck Center ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax n Sewer ri Sanitation ❑ Bonds Federal/other grants ri Other (specify) x This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 47 $ 179,772.22 K:\shared goodies\forms\Central Garage - Replace and Reprogram ECM - Truck 901 - Sep 2014.xls (Mar 2010) City Clerk Use Only Finance Committee � Approval Date p! City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 2,580.00 plus est. shipping costs of $ N/A to pay for or purchase painting of three exterior signs at the Waterloo Center for the Arts This purchase or expenditure is being made because: Paint on exterior signs has faded significantly. Project includes repainting three monumental exterior signs as well as wall -mounted lettering. Vendor selected for this purchase: Personified Painting ❑x Bids or written quotes were taken on this purchase, as follows: Signs & Designs: $5,500.00 Modern Painting: $4,540.00 Personified Painting: $2,580.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑x Bonds ❑ Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-26-4205-2152 Capital Improvement (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (5'ec ully �mi (Project Code) $ 6o;ooe ee- 4;7009449- / 3 ?)0 ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Sign Painting Pre-Authorization.xls (Mar 2010) 4604.) low 1602 Commercial St. Waterloo, IA 50702 Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50702 Estimate DATE ESTIMATE # 7/14/2014 5152 PROJECT DESCRIPTION QTY COST TOTAL Bid to paint three orange signs with Sherwin-Williams ProCryl to match. Exclude lettering. 2,340.00 2,340.00 Alternate bid to paint three brown signs. 460.00 460.00 Bid to paint "Phelps" lettering on building. Exclude all other lettering. 240.00 240.00 Sales Tax 7.00% 0.00 Estimate is valid for 30 days from the above date. If bid is accepted, please sign, date and return. TOTAL $3,040.00 Phone # Fax # 319-232-3369 319-232-5870 JUL.17.2014 8:12AM MODERN PAINTING INC NO.183 P.1 /L1ociviss A , 9ac. 1010 Upton Ave. • Waterloo, Iowa 50701 • Ph: 319-234-7225 • Fax: 319-234-8629 July 17, 2014 Waterloo Center for the Arts Commercial Street Waterloo, Iowa c/o Kent Project: Repainting of signage Scope of Work: To wash and clean the signage structures. To mask and cover the lettering. To paint the "Phelps" lettering, paint brush tips, two entrance/exit signs, one structure by the building, one structure with the led screen with PPG Durathane DTM (direct to metal) Urethane paint to match the existing color. Materials, Labor and Equipment 4,540.00 Clarifications, This work is to be completed when weather permits. The work is to be completed in order of acceptance with other work already contracted. T.J. Saul Modem Painting Inc. INDUSTRIAL COMMERCIAL RESIDENTIAL CHURCHES SIGNS & DESIGNS,z Visit us in the Industrial Park '0111111111111111811"1"11.1""mr"' 5600 Nordic Drive Cedar Falls, Iowa 50613 319-277-8829 Fax: 319-268-2298 E SIGNTOF THE WEEK: www.theSignPeople.net Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Phone: Fax: For quotes over $500, a 50% deposft is required to place order, remainder is due 30 days after completion. In the event of delinquent payments, the client will be charged 1.5% interest for every month after the first 30 days. Client agrees to pay all colleclion costs in the event of default of payment Quantity Description REPAINT ORANGE SIGNAGE 1.00 A - Main monument with LED display 1.00 A- Replace dented panel on east end 1.00 B - Secondary monument on Commercial 1.00 F - Slender monument by entrance 1.00 D - Phelps lettering on wall Good Thru 8/1/14 Payment Terms Net 30 Days I accept above prices and terms, and give authorization to proceed: Signature Printed name • Date • Quotation 714-14 Page: 1 Sales Rep Mason Unit Price Extension 2,500.00 360.00 1,100.00 1,900.00 1,100.00 Subtotal Sales Tax Total 2,500.00 360.00 1,100.00 1,900.00 1,100.00 6,960.00 6,960.00 City Clerk Use Only Finance Committee Approval Date Ct(14f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 14,229.00 plus est. shipping costs of $ N/A to pay for or purchase carpet replacement in Hurwich Rooms, Events Office Suite, Hope Martin Theatre, Box Office Suite, Kiwanis River Room, Cedar Lookout and Dressing Room This purchase or expenditure is being made because: Carpet in the designated areas is worn and/or stained or, in some cases, bare concrete or vinyl. Selected carpet is a durable indoor/outdoor product. Vendor selected for this purchase: Floor Decor ❑x Bids or written quotes were taken on this purchase, as follows: Carpetland: Bedecked $12,544.00; Commons II $15,787.00 Floor Decor: Bedecked $12,229.00; Commons II $14,229.00 Riley's Floors: Bedecked $16,685.00; Commons II $18,535.84 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ❑ Sewer Federal/other grants ri Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 411-26-4205-2152 Capital Improvement , 412.. (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Re pec u.11y_ bmit d, (Signaturel.5ept. Hea or Designee) Date (ig $ 80,000.00 1C. $ /G,'/'; 3 ature Finance Dept. Review) 13fq Date K:\shared goodies\forms\Carpet Expenditure Pre-Authorization.xls (Mar 2010) Phone (319) 232-9242 • FAX (319) 232-1516 706 Ansborough Avenue Waterloo, Iowa 50701 WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL ST. WATERLOO, IOWA 50701 CARPETING BID SHAW'S BEDECKED COLOR MARCASITE 9/2/2014 AREAS TO REMOVE AND REPLACE CARPET AND COVE BASE THEATER AREA UNDER STAGE DOES NOT INCLUDE LABOR KIWANIS ROOM CEDAR LOOK -OUT FRONT OFFICE HURWICH ROOM SMALL OFFICE MAIN FLOOR DRESSING ROOM ALL AREAS CARPET, MISC MATERIALS AND LABOR EXCEPT WHERE NOTED MARK S. FROST Addendum 1 Revised 9/2/2014 $12,229.00 For Commons II roll goods add: $2,000.00 www.floordecorwaterloo.com CABINETS • CARPET • VINYL • CERAMIC TILE Riley's Floors 3230 Marnie Avenue Waterloo, Iowa 50701 Phone: 319-233-9911 - Fax: 319-287-9160 Proposal Date 7/30/2014 Name/Address 464-8811 Job Location Waterloo Center for Arts Kent Shan1de 225 Commercial St. Waterloo, Ia 50701 Description Amount Theater Room: Option 1: We will take up the existing carpet and install Shaw broadloom carpet glued down with new 4" vinyl base color: Bedecked Charcoal 12' wide Bedecked Charcoal 12' wide Bedecked Charcoal 12' wide 7,492.00 8,227.61 2,317.00 2,593.69 1,070.00 Option 2: Shaw Commons II Graphite Events Office: Option 1: We will take up the existing carpet and install Shaw broadloom carpet glued down with new 4" vinyl base color: Option 2: Shaw Commons II Graphite Box Office: Option 1: We will take up the existing carpet and install Shaw broadloom carpet glued down with new 4" vinyl base color: Material Only Orders: To be paid in full at time of order placement Installed Orders: 50% down payment due at time of order placement We Propose to hereby furnish material and/or labor complete in accordance with above specifications, within 30 days: Acceptance - Above prices, specifications and conditions are Signature: satisfactory and are hereby accepted. I authorize to do the work as specified. Payment will be made as outlined above. I agree to quantities being ordered and understand that ALL Special Order items are NOT returnable. Date: Page 1 Riley's Floors 3230 Marnie Avenue Waterloo, Iowa 50701 Phone: 319-233-9911 - Fax: 319-287-9160 Proposal Date 7/30/2014 Name/Address 464-8811 Job Location Waterloo Center for Arts Kent Shankle 225 Commercial St. Waterloo, Ia 50701 Description Amount Option 2: Shaw Commons II Graphite Dressing Room: Option 1: We will install Shaw Bedecked Charcoal 12' wide broadloom carpet glued down with new 4" vinyl base color: 1,180.66 464.00 511.04 756.00 851.34 Option 2: Shaw Commons II Graphite Cedar River Lookout #204: Option 1: We will take up the existing carpet and install Shaw Bedecked Charcoal 12' wide broadloom carpet glued down Option 2: Shaw Commons II Graphite Harwich Room: Material Only Orders: To be paid in full at time of order placement Installed Orders: 50% down payment due at time of order placement We Propose to hereby furnish material and/or labor complete in accordance with above specifications, within 30 days: Acceptance - Above prices, specifications and conditions are Signature: satisfactory and are hereby accepted. I authorize to do the work as specified. Payment will be made as outlined above. I agree to quantities being ordered and understand that ALL Special Order items are NOT returnable. Date: Page 2 Riley's Floors 3230 Marnie Avenue Waterloo, Iowa 50701 Phone: 319-233-9911 — Fax: 319-287-9160 Proposal Date 7/30/2014 Name/Address 464-8811 Job Location Waterloo Center for Arts Kent Shan1de 225 Commercial St. Waterloo, Ia 50701 Description Amount Option 1: We will install Shaw Bedecked Charcoal 12' wide broadloom carpet glued down with new 4" vinyl base color: 2,190.00 2,515.99 2,396.00 2,655.51 Option 2: Shaw Commons II Graphite before we install carpet carpet and install Shaw Bedecked Charcoal 12' wide at this time * Tiles will need to be dewaxed Cafe: Option 1: We will take up the existing broadloom carpet glued down Option 2: Shaw Commons II Graphite * Moving furniture is not included Material Only Orders: To be paid in full at time of order placement Installed Orders: 50% down payment due at time of order placement We Propose to hereby furnish material and/or labor complete in accordance with above svecifications, within 30 days: Acceptance - Above prices, specifications and conditions are Signature: satisfactory and are hereby accepted. I authorize to do the work as specified. Payment will be made as outlined above. I agree to quantities being ordered and understand that ALL Special Order items are NOT returnable. Date: Page 3 CARPETLAND USA --- 'LT k2ILIL Rat I L L=j Address: 1234 Flammang Drive Waterloo, Iowa 50702 Phone :(319)433-1400 - Fax (319)433-1422 PROPOSAL WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL STREET WATERLOO, IOWA OPTION A SHAW CARPET BEDECKED COLOR MARCASITE 7-24-2014 SCOPE OF THE WORK REMOVE OLD CARPET AND BASE IN THE FOLLOWING AREAS. INSTALL NEW CARPET, BASE, AND TRANSITION PIECES IN THE SAME AREAS. THE HARWICH ROOM, THEATER, EVENT OFFICE, LOWER LEVEL DRESSING ROOM, KIWANIS RIVER ROOM, AND CEDAR LOOKOUT ROOM. TOTAL WITH ALL LABOR COSTS Submitted by, 4A-d Richard Tull Sales Associate. $12,544.00 CARPETLAI113 USA C L ILtJ R i f Address: 1234 Flammang Drive Waterloo, Iowa 50702 Phone :(319)433-1400 - Fax (319)433-1422 PROPOSAL WATERLOO CENTER FOR THE ARTS 225 COMMERCIAL STREET WATERLOO, IOWA OPTION B SHAW CARPET COMMONS II COLOR WEATHERVANE 7-24-2014 SCOPE OF THE WORK REMOVE OLD CARPET AND BASE IN THE FOLLOWING AREAS. INSTALL NEW CARPET, BASE, AND TRANSITION PIECES IN THE SAME AREAS. THE HARWICH ROOM, THEATER, EVENT OFFICE, LOWER LEVEL DRESSING ROOM, KIWANIS RIVER ROOM, AND CEDAR LOOKOUT ROOM. TOTAL WITH ALL LABOR COSTS $15,787.00 /ed fitted y.. Richard Tull Sales Associate. City Clerk Use Only FinanceCommitteeef - Approval Date tNit c1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE $25,000 plus est. shipping costs of $ incl to pay for or purchase 35-65-95 Gallon Garbage Carts This purchase or expenditure is being made because: Required to meet customer demands. Vendor selected for this purchase: Otto Environmental Systems ❑X Bids or written quotes were taken on this purchase, as follows: Otto Environmental (35ga1-$33ea/ 65ga1-$43ea/ 95ga1-$48ea Mid Iowa (35ga1-42.14ea/ 65ga1-$46.88ea/ 95ga1-57.50ea ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑X Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 84,000.00 $ 58,000.41 r7 — -- g -28-14 i 771;2l�i�.LL fr. ,LC,6Gr,L 1 K:\shared goodies\forms\Sanitation - Replacement Garbage Carts - Otto - September 2014.xls (Mar 2010) City Clerk Use Only Finance Committeep Approval Date l / /!+ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,992.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Two Cartegraph Suscription Renewals for CMOM Computer Program. This purchase or expenditure is being made because: EPA recommended CMOM Program for sewer collect system management. Vendor selected for this purchase: Cartegraph Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Cartegraph is rep. for CMOM Computer Program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: Sewer: Sanitation: nBonds:. ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1570 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ O D / (2; 6I7 and the current available balance is $ 137-- & /3 I -r: b' Respectfully submitted, .--->e1?-r CC i�tr.2C 2ot4 ` cn aii , ji1.Lairt2. (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date ;artegraph E1UT,. vlaterio:a Arnl Eric Thorson 7lS Mulberry Street li\iit-•rloo IA 50703 Carl Ta„ya a'300 581,i r 1 Support Exp Date Customer ID Payment Terms L'2C/2014. WATE-RC!!r. Item Number Item Description �CAR7h I'ISRL0000 cartprteXSub',nip�a,iir�r,w ACH Information: PREMIER BANK 2525 NW ARTERIAL DUBUQLJE, IA 52002 E-mail Remittance To. ar hr . pI ROUTING NUMBER: 073922552 ACCOUNT NAME. Cap, tegraph ;yster,-, In. ACCOUNT NO,: 90123822 Licensee (if different than above) Qty 1) U() Subtotal Unit Pike Ext. Price ?.1)-12 00 2,91J2-Or) Sales Tax Balance: $2,992.00 Credit card payments: http://cartegraph.com/paymenr; Please note the invoice N from above with payment. Account; that are past due will be assessed a monthly I-5:1!, finance c arg re:rcactive from the invoice date. This renewal notice is being sent out to remind you that your maintenance, subscription or support agreernent will expire on the support expiration date listed above. To continue your agreement without interruption please return payment within 30 days. If the agreement lapses the renewal will be the list price plus a 40% fee. Budget Amendment Descriptions for 9/8/2014 Finance Committee Meeting Agenda: 1. Approve the line item amendments for Animal Control to budget for revenue anticipated to be received from the City of Cedar Falls and related personnel expenses in the amount of $50,164 and also reallocate budgeted expenses to provide for additional personnel in the amount of $11,518. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinanceCommittee approval required? YES Y NO If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Traffic Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 17 2400 3873 Reimb for Svc 50,164.00 010 17 2400 1112 P - T salaries 43,030.00 010 17 2400 1121 FICA 3,292.00 010 17 2400 1122 IPERS 3,842.00 , 010 17 2400 1314 Health Services P - T salaries %' x;) ettf,'lu . u 010 17 2400 1112 e') 10,000.oe j(iJ///5.0 0/3, /7 iS X /all/ 01) /7 14✓J //1 - -r,:?. TOTAL This amendment is being requested bec Budget for anticipated revenue from the 0 3 2.7- Pv lJru Prior Committee Actions (Dates): ( ignature Dept. Herd or ^A nn TOTAL Date Posted (Finance Dept.) $60,164.00 Date K:\userslshared goodies\forms\2014-August-Budget Amendment Request For animal control salaries.xls (Apr 2003)