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HomeMy WebLinkAbout09/02/20141. 2. FINANCE COMMITTEE September 2, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of August 25, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Rusty Zey, Randy Shepard, and Troy Deed Aircraft Live Fire Training Eastern IA Airport, Cedar Rapids, IA 09/24/14- 09/25/14 Up to $900.00 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/HExpenditure Airport $2,193.00 Broom bristles and spacers for high-speed runway broom. Building Maintenance $20,98337 + 110 Tables and carts for Five Sullivan Brothers $250.00 S/H Convention Center. Central Garage $3,05932 Turbo Replacement — Ambulance #334. Leisure Services $3,000.00 Tee shirts for participants in the Mayor's Fun Run. Leisure Services $5,424.00 12 Gingko Trees. Police $4,650.00 + One hundred training, fifty field use, and fifty non- $35.00 S/H conductive Sim Taser cartridges. Traffic Operations $3,200.00 500 — Street Light connectors and covers. Traffic Operations $8,438.40 + 20 packs of Left Arrows, 10 packs of Right Arrows. $200.00 S/H Traffic Operations $1,430.00 50 — 2" X 12' Galvanized Sign Tubing. Waste Management Srv. $12,960.00 + Hayward Gordon Rotating Assembly for Digester $100.00 S/H Sludge Recirculation Pump. Waste Management Srv. $1,595.00 KellerOnline an interactive safety management tool, two year subscription. BUDGET LINE ITEMS TO BE AMENDED 3. Approve project budget for the SportsPlex Marketing project funded with discretionary hotel/motel taxes in the amount of $10,000.00. 4. Approve the project budget for the FYE2015 funding for the Federal Violence Against Women grant with federal funding in the amount of $35,113.00. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE August 25, 2014 5:05 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of August 18, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Eric Thorson, PE, City 2014 American Public Ames, IA 09/10/14- $448.00 Engineer Works Assoc. Fall 09/12/14 Conference Steve Grimm, Rental IAHO Fall Conference Hawkeye 10/01/14- $300.00 Housing Inspector Certification & Community 10/03/14 Recertification College Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for a refund by Alexander Espinoza, 859 Logan Avenue, on garbage services in the amount of $270.00 for overcharges of an incorrectly sized garbage container. Ayes: Three. Motion carried. Moved by Jones, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S/H Expenditure Center for Arts $1,470.00 Advertising with Lamar -billboard -Sweet Corn Festival- July 21-August 17, 2014. Center for Arts $3,110.00 Advertising in the Des Moines Register for July 2014. Central Garage $5,760.76 Replacement Tires — Fire 308. Engineering $1,465.00 Mobile Connect and Mobil License Maintenance renewal for the PAVEPLUS View and the Map Director ARC GIS software. Finance Committee August 25, 2014 Page 2 Finance $9,000.00 GASB 45 actuarial report. Fire Rescue $7,490.00 Five (5) sets of firefighter turnout gear. Leisure Services $1,362.50 Grass seed for Riverfront Sports Park Ball diamonds. Must match the type of grass currently installed on these fields. Leisure Services $4,721.00 Sixteen (16) foot ceiling fan for forestry building. Leisure Services $24,435.00 Tuckpointing and paint for Leisure Services office/shop at 1101 Campbell Ave. Leisure Services $4,600.00 NTE Long sleeve program tee shirts for our pre-school through 6th grade flag football program. Traffic Operations $2,550.75 Pushbuttons, Signal hardware and Cable. Waste Management Srv. $27,600.00 Pipe burst 8" concrete pipe at 200 block of Fletcher on July 11-12, 2014. Waste Management Srv. $3,811.78 Rebuilding kit with seals, bearing, and accessories for Digester Sludge Mixer. Waste Management Srv. $2,641.32 + $300.00 S/H VFD and accessories for #3 TAS Pump. Mr. Schmitt questioned if the turnout gear can be used when it is no longer used by the Department. Director of Safety Services Trelka will report to the committee what is done with the gear after it expires. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project carryover budget for the Sherwood Park REAP project in the amount of $69,956.30, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated August 25. 2014, in the amount of $4,616,284.87, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. Mr. Jones abstained for the bills payment to himself in the amount of $312.35 With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City Clerk Use Only Finance Committee Approval Date 1 P 1 1f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport $ 2,193.00 plus est. shipping costs of $ Broom bristles and spacers for high-speed runway broom. Department to expend to pay for or purchase This purchase or expenditure is being made because: The USAF Thunderbirds required the use of only poly bristles in our runway broom. Our broom had a mix of steel and poly so we had to acquire poly bristles from Dubuque Vendor selected for this purchase: Sherwin-Williams ❑ Bids or written quotes were taken on this purchase, as follows: MB is the only company that provides these bristles for this particular broom We received this amount of product from the Dubuque airport and are sending these new ones directly to them to replace the ones that they gave us. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 29 7700 1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Project Code) $ 110,473.00 4/ $ 100,491.28 ✓ 1r.Ii,(..t, ( Ignature Finance Dept. Review) Date K:\shared goodies\forms\Runway Paint & Beads 10.07.13 (Mar 2010) City Clerk Use Only Finance Committee( Approval Date i l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 20,983.37 plus est. shipping costs of $ 250.00 (est) 110 tables and carts for Five Sullivan Brothers Convention Center Department to expend to pay for or purchase This purchase or expenditure is being made because: Vendor selected for this purchase: MityLite ❑X Bids or written quotes were taken on this purchase, as follows: MityLite - $ 183.22 ea Trident Furniture Group - $ 225.25 ea Worthington Direct - $ 263.95 ea Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ aG4 cz/c $ A') Res ctfully submitted, ( - ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth - 5 Sull Bros - Mity Lite tables-carts.xls (Mar 2010) CUSTOMER ORDER FORM THIS IS NOT AN INVOICE MIDURABILITY BY DESIGN MITY Quote Number: 408864 Ordering Customer Number: 140437 Billing Customer Number: 140437 Customer P.O. Number: Page: 1 ORDERED BY INVOICE TO SHIP TO CITY OF WATERLOO 715 MULLBERRY WATERLOO, IA 50703 USA Attn: CRAIG CLARK CITY OF WATERLOO 715 MULLBERRY WATERLOO, IA 50703 USA Attn: ACCOUNTS PAYABLE RAMADA HOTEL & CONVENTION CTR 205 W 4TH STREET WATERLOO, IA 50701 USA Attn: NICK HEDRICK Shipping Terms SHIP VIA ORDER TYPE ORIGIN - PREPAID BEST WAY POSSIBLE Regular RECEIVED DATE SCHEDULED DATE ORIGINAL DATE SALES REP TERMS 8/25/2014 8/25/2014 8/25/2014 Jesse Betteridge NET 30 QUANTITY ITEM UNIT PRICE TOTAL PRICE 100 RT3096BGB1 $183.22 30 IN X 8 FT BEIGE TEXTURE RECT. TABLE; 29" TALL, BROWN BOTTOM &TRIM; BROWN WISHBONE LEGS 08 10 CRT3096FBLK2 $222.88 CART; HOLDS 3096 RECTANGULAR TABLE FLAT; BLACK FRAME; NON MARRING 5" CASTERS 1 CRTDLBLK4 $433.07 CART; HOLDS 12 DETACHABLE LEG TABLES; BLACK FRAME; NON MARRING 5" CASTERS $18,322.00 $2,228.80 $433.07 SALES TAX ORDER TOTAL (USD) $0.00 $20,983.87 *A Finance Charge of 2% per month (ANNUAL PERCENTAGE RATE 24%) may be charged on all overdue accounts. ,;Mity-Lite reserves the right to charge a 20% re -stocking fee plus freight charges on returned merchandise. *Mity-Life also reserves the right to refuse the return of merchandise that is custom in nature. `Customer is responsible for offloading order at delivery time unless otherwise prearranged with the sales representative. Mity-Lite, Inc. 1301 West 400 North, Orem, UT 84057 USA Phone 801-224-0589 Fax 801-224-6191 rmardiumitur ror fore Ecigz Sles. ir.erse: red: ROD am looking tor-- What? 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Specuee Gras 61ue ■ Sack m mevM.... r voroor Monday, Aug 25, 2014 03:38 PM City Clerk Use Only Finance Committee Approval Date ?Witt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,059.32 plus est. shipping costs of $ 0.00 Turbo Replacement - Ambulance # 334 Department to expend to pay for or purchase This purchase or expenditure is being made because: Inoperative - Requires replacement Vendor selected for this purchase: Cummins Central Power n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Cummins engine OEM Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund 0 Road Use Tax ❑ Sewer n Sanitation ▪ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1411-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 26,250.00 $ 24,695.40 3,5yrse, 26-'v F�1r%:.l� t).0 - (e. K:\shared goodies Worms \Central Garage - Ambulance 334 Turbo Replacement - August 2014.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,000.00 plus est. shipping costs of $ na to pay for or purchase tee shirts for participants in the Mayor's Fun Run. City Clerk Use Only Finance Committeeee� Approval Date ] 211 This purchase or expenditure is being made because: Every 4th grader in Waterloo public and private schools participates in the Fun Run. All participants receive a shirt as a reward for finishing the one mile run through down town. Vendor selected for this purchase: The Shirt Shack, Inc. Bids or written quotes were taken on this purchase, as follows: Shirt Shack (Cedar Falls, Iowa) 2.95/shirt Advantage Screen Print (Waterloo, Iowa) 3.78/shirt Craft -Cochran (Waterloo) did not submit bid Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1567 Recreational Supplies (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is submittd, --(Signature Dept. FIF:_4,1 of -Designee) Date JFi ance Dept. Review) �i ? ved .ij./L/ $ 23,000.00 / $ W, y6"1.3L Date K:lshared goodieslforms12014 fun run (Mar 2010) City Clerk Use Only Finance Committee Approval Date 912-tr-f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,424.00 12 Gingko trees plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Landscaping of Sportsplex Vendor selected for this purchase: Matthias Landscaping Co. Q Bids or written quotes were taken on this purchase, as follows: Project was bid last Fall and partially completed. Now it is being completed. Matthias Landscaping - $452/Gingko tree Jordan's Nursery - $465/Gingko tree Ej Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax El Sewer 0 Sanitation Bonds Federal/othergrants Q Other (specify) MidAmerican Funds This expenditure is to be coded to the following budget line -item: 010-37-4105 1536 37RST.MIDA (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 20,000.00 ✓ $ 20,000.00 / (Signature Deai"d or Designee) Date Signature Finance Dept. Review) Date K1shared goodiesforms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee 21 I f Approval Date l I r i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,650.00 plus est. shipping costs of $ 35.00 to pay for or purchase one hundred training, fifty field use, and fifty non-conductive Sim Taser cartridges. This purchase or expenditure is being made because: These Taser cartridges are used for the required annual training and recertification for police officers to carry and deploy the department issued Taser. Vendor selected for this purchase: Ed Roehr Safety Products Co. ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Ed Roehr Safety Products Co. is the sole dealer for the state of Iowa for Taser International products. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1542 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) ipbt (Signature Dept. Head or Designee) Date (S atu- r� Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee ��' Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,200.00 plus est. shipping costs of $ to pay for or purchase 500 - Street Light Connectors and Covers This purchase or expenditure is being made because: Installation of new street light poles. Vendor selected for this purchase: Crescent Electric �X Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, IA $3,200.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitt • (Project Code) $ 31,800.00 $ 27,600.36 ''� • _ l L.LL ,.1 „Li1 (S .a.:2 ,7o/it (Signature Dept. H-ad or Designee) D. a '(Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-August-Expenditure Pre-Authorization-Crescent-st. Igt connectors & covers-$3,200.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11 4 ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 8,438.40 plus est. shipping costs of $ 200.00 to pay for or purchase 20 packs of Left Arrows, 10 packs of Right Arrows This purchase or expenditure is being made because: Thremoplastic Arrows are being installed versus annual painting of arrows Vendor selected for this purchase: Flint Trading ❑X Bids or written quotes were taken on this purchase, as follows: Flint Trading National Traffic Signs Grainger Thomasville, NC Clearwater, Florida ❑ Bids or quotes were not taken on this purchase because: $281.28 per pack $332.33 per pack $425.25 per pack Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7120-2125 & 414-17-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 15,000.00 " 10,000.00 $ 5,918.85 v/10,000.00'� g/a iy yt��� 7s ee,et,A dal Signature Deot. He- or Designee) D to (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014-August-Expenditure Pre -Authorization -Flint -Right & Left Turn Arrows - $8,438.40.xls (Mar 2010) City Clerk Use Only Finance Committee �t Approval Date ct !2-1 1L.,1J City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,430.00 plus est. shipping costs of $ to pay for or purchase 50 - 2" X 12' Galvanized Sign Tubing This purchase or expenditure is being made because: Installation of signs Vendor selected for this purchase: IDOT E Bids or written quotes were taken on this purchase, as follows: IDOT Ames, Iowa $1,430.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund E Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 10,500.00 $ 10,156.72 Signature Dept. HeaTesignee) ate (SignatUrre Finance Dept. Review) Date K:\shared goodies\forms\2014-August-Expenditure Pre-Authorization-2 in X 12 ft- sign tubing-IDOT-1,430.00.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ql z , `.{ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 12,960.00 plus ext. shipping cost of $ 100.00 to pay for or purchase Hayward Gordon Rotating Assembly for Digester Sludge Recirculation Pump. This purchase or expenditure is being made because: Excessive wear/age of pump. Vendor selected for this purchase: Electric Pump nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric Pump is rep. for these pump parts. Total cost including freight is $13,060.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: Road Use Tax: Sewer:Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 5'70-14-5,00-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, T5ft•k- 2Zof /'1, 04'v E t' ��'i r ,1 A6 ( ignature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 250,000.00'� GI $ aa7.984-99 — l X3..37 1B 2014 111: 413 : 14 BOB-31313-2110 -> 319 291 4523 Ins ideSales I', Lear i Page 8112 QUOTED TO crry OF WATERLOO 715 MULBERRY STREET WATERLOO, IA 50703 CONFIRM 'Fa LARRY SMITH cusTomER P 0. SHIP VIA RICHARD OLSON BTSTWAY I ITN Ni UNI I OKI A:RF.T) QUOTATION Rh ,t :-.1,tJ-'1.• N.1I ATTN: Richard Olson fax: 319-291-4523 tt, ORIGIN 813.1.PPED I•I Nt Wit 1.),\ I 1.(1.0(11.s II I/I/All sAI 1..SPERSON ISI0MI(R N( Q0011(1/ HY JOB LOCATION: CITY OE WATERLOO WWTP 3505 EASTON AVENUE WATERLOO, IA 50702 (11(18.-172 7/18/20 Tl 8/18/2011 JOHN MILLER 2914323 J RE JOYCE *** QUOTE ORDER DO NOT PAY "" vials Nei 30 Days teAcK oRDrk PRIO. A MotlIN1 *2110104001 WE AR.F11.4.1ASED TO OFFER THE FOLLOWING QUOTATION KA REPLACEMENT 14A WART) GORDON X.C.S-4-A Pt./MP PARTS: EACH 1.00 YWAIRtinEDOINWEA RING _HuLlsihR_T — EACH 1 00 (3.00 FREIHITI EACH 1.00 (1,00 HAYWARD GORIX)N RoTATING ASSUAN ,Y 0.00 0E81 0.00 ESTIMATED LEAD TIME IS 8io IQ WEEKS ARO. Flectrie Pump iii committed to supplyingyoti, our (Z1.191(111)CT, Lhe higite5t quality products & fierVilM jOyCCP0.)CICCITiCp1.1111p,COM THANK YOU_ JOYCE FROHWETN &re&intfrZ—P74411 / /-1 /- 1: C ABOVE PRICING EFFECTIVE FOR 30 DAYS 100.00 12,960.00 NO Order: Less Discount: Silks Ds.: Order Total: 1,42514 . 100.00 12,960.00 ‘i(3,0tto.00 (),(8) ()PO 0.0.0 .4 (Ay CIeik list, Only mange Commitleo Approval Date Lt- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 1.595.00 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase KellerOnline an interactive safety management tool, two year subscription. This purchase or expenditure is being made because For retrieval and storage of SUS. training video's & power -point presentations. federal & state specific regulations information, and OSI IA & f?PA written safety plans. Vendor selected for this purchase: KellerOnline X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: KellerOnline is the desired safety management program to increase our safety awareness and safety needs. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: nRoad Use Tax: Sewer: nSanitation: nBonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-I4-5200-I573 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 5,000.00 i/ and the current available balance is $ 3.938.91 Respectfully submitted, 3;0-P__Iztk-- -ac utti (Signature Dept. Head Or Designee)V / Date (Sign6ture Finance Dept. Review) Date KellerOnline. ® The Interactive Safety Management Tool A )v,/, I I,y. QUOTE J. J. Keller & Associates, Inc. P. O. Box 368 Neenah, WI 54957-0368 Thank you for your interest in KellerOnline'"), the online safety management tool that has helped safety managers reduce their accident rates by 20 30% or more. Please find below your requested price quote for this service. The pricing listed includes one, two or three years of unlimited access to the content and tools within KellerOnline"" as stated in the personal license agreernenl. # OF USERS DESCRIPTION PRICE PER USER PRICE PER USER PRICE PER USER ONE YEAR TWO YEAR THREE YEAR SUBSCRIPTION SUBSCRIPTION SUBSCRIPTION 1 - 4 KellerOnline® personal license (one personal $945 license must be purchased for each user) $1,595 $2,195 5 - 9 KellerOnline® personal license (one personal $845 license must be purchased for each user) $1,435 $1,895 10 49 KellerOnline® personal license (one personal license must be purchased for each user) $745 $1,265 $1,675 50+ KellerOnline® personal license (one personal license must be purchased for each user) $685 $1,165 $1,545 This is a quotation on the service named above, subject to the conditions noted in the personal license agreement. To review the personal license agreement, visit www.Kelleronline.com. Quotation prepared by Shaina Nuetzel at J. J. Keller & Associates, Inc. For questions regarding this quote, call 800-843-3174 Ext 2377. This quote is valid for 30 days from date of receipt and does not include applicable state sales tax. Thank you for your business! Phone 800-843-3174 • Fax 920-720-7808 • snuetzel©jjkeller.com • www.kelleronline.com PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Cedar Valley SportsPlex Marketing FY2015 Mark Gallagher $ 10,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match x Source of Funding D. Other Entities Yes x No Name City Council Hotel/Motel Discretionary Grant 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) A City Council Hotel/Motel Discretionary Grant was awarded to fund media advertising for the Cedar Valley SportsPlex. 100.00% Done None ❑x ❑ Yes No El ❑ ❑ El ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\plex marketing proj budget (2).xlsx\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date772/17' Project Name (from page one) Cedar Valley SportsPlex Marketing FY2015 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3380 Shared Program - State 3361 State Grant 3720 Donations - Restricted (Each column should only include amounts by fund) Fund:010 Fund: Fund: Fund: 3750 Sale of Bonds 3111 H/M Discretionary Grant 10,000.00 EXPENDITURES: Total 10,000.00 TOTALS $ 10,000.00 $ - _ - $ 10,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 Advertising (btgnature D. ead 10,000.00 $ 10,000.00 TOTALS $ 10,000.00 $ $ 10,000.00 Date • (Signature Finance Dept. Review) Klshared goodiesVonnslplex marketing prof budget1Page 2 (Donat or NON-constr) (Mar 2010) Date CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee ��� Approval Date I if Project Name (from page one) Police Grant - Federal Violence Against Women FT2015 (DART) Department No. project will be budgeted under 11 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted Funded with property tax EXPENDITURES: 010 11 1150 010 11 1100 (Each column should only include amounts by fund) Fund: 6/ U Fund: 6/0 Fund: 1150 miff//U(% 35,113.00 70, 266.00 TOTALS $ 35,113.00 $ 70,266.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime VW Employee Benefits TOTALS (Signature Dept. Head) $ 35,113.00 $ 29,554.00 40, 712.00 Fund: Total $ 64,667.00 40, 712.00 $ 35,113.00 $ 70,266.00 $ $ $ 105,379.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheetl0\Page 2 (Constr Proj) (2) (Mar 2010) Project Name City Contract No. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Police Grant - Federal Violence Against Women Project Manager Captain Mohlis Project Budget Total $ 35,113.00 1. How will this project be funded? A. Federal Grant Yes X No Grant Name CFDA # 16.588 % Paid by federal grant .23 ✓2� B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name x No Pass through Dept. of Crime Victim Asst. Division Source of Funding No Grant Agreement Number VW-15-92-cJ % Paid by state grant Grant Agreement Number Property tax - alacraft % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6710 Done None 0 ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) This grant is a continuation of previous grant awards that will be applied towards funding the Waterloo Police Department Domestic Abuse Response Team (DART) program, providing salary & benefits for one full-time DART Investigator. The purpose of the grant is to provide immediate support, perpetrator accountability, and ongoing system advocacy for victims of domestic violence and their children. Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget Worksheetl0\Page 1 All Projects (2) (Mar 2010) Budget Amendment Descriptions for 9/2/2014 Finance Committee Meeting Agenda: 1. 2. Approve the project budget for the SportsPlex Marketing project funded with discretionary hotel/motel taxes in the amount of $10,000.00. Approve the project budget for the FYE2015 funding for the Federal Violence Against Women grant with federal funding in the amount of $35,113. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet.