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Home My WebLink About08/18/20141. 2. 3. 4. FINANCE COMMI 11 hE August 18, 2014 5:10 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of August 11, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officer Saunders _ ._ International Outlaw Motorcycle Gang Investigators C Paul Huting, Leisure Services Director IA Park & Recreation Assoc. Conference Dubuque, IA 09/15/14- 09/17/14 $441.00 Sergeant Richter & Gehrke Law Enforcement Supervision, Management & Marion, IA 09/23/14- 09/25/14 $730.00 Suzy Schares, City Clerk & Joyce Schroeder, Financial Analyst New World Conference Boca Raton, FL 10/04/14- 1/007/14 $3,240.00 5. Approval to release partial payment (1/2 of total award for FY2015) of Grout Museum District FY15 Partner Funding in the amount of $17,441.40—Submitted by Aaron Buzza, CVB 6. Pre Authorizations to Expend over $1,000.00 Dept Amount + Est S/H Expenditure Central Garage $3,861.22 Brake components for Fire Engine 308. Central Garage $3,950.55 Replacement hydraulic pump — Truck 708 Cultural & Arts $3,000.00 Consultation & facilitation services for strategic plan development with Cultural & Arts Commission, WCA staff & other key stakeholders. Leisure Services $15,352.50 Grass seed for all three golf courses & downtown areas. Must match the type of grass currently in these areas. MIS $9,832.79 Dell TK2000 backup tape library. Police $2,155.44 Renewal of the annual EDACS fee for Tri-County Drug Task Force portable radio fees. Sanitation $6,696.92 Torque Limit clutch — 155N01. Traffic Operations $1,800.00 + $306.00 S/H 300 —18" Traffic Cones. BUDGET LINE ITEMS TO BE AMENDED 7. Approve project carryover budget for Young Arena designated project funds in the amount of $13,681.00. 8. Approve project carryover budget for Leisure Services Hailstorm project in the amount of $162,788.00. 9. Approve project carryover budget for SportsPlex Gift project in the amount of $165,465.00. 10. Approve project carryover budget for the Fire Department Hotel/Motel discretionary grants in the amount of $678.14. 11. Approve the project budget for the Asbestos Containing Material Grant funded with $15,000.00 from the DNR. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE August 11, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of August 4, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Luck 32nd Annual Fire W. Des 09/09/14- $646.24 Investigation Seminar Moines, IA 09/12/14 Marty Freshwater, Battalion Chief & Darryl Pickup up Engine 306 from body shop Weyauwega & Appleton, WI 08/19/14 $300.00 Hartema, Mechanic David Jones IA League of Cities Des Moines, 04/25/14- $271.85 Municipal Leadership IA 04/26/14 Academy Workshops Michelle Weidner, Chief IA League of Cities Council 09/24/14- $805.00 Financial Officer & Suzy Annual Conference Bluffs, IA 09/26/14 Schares, City Clerk Cheryl Huddleston, Human NPELRA Investigations Storm Lake, 09/09/14- $1,173.00 Resource Manager & Suzy Academy & IAPELRA IA 09/12/14 Schares, City Clerk/HR Annual Meeting & Director Conference Ayes: Three. Motion carried. Mr. Jones abstained from his travel request. Moved by Schmitt, seconded by Jones that the request by Melick Properties, LLC, 206 Brookeridge Drive, Apt. #12 for a refund in the amount of $213.84 for property located at 3845 W. 9th Street for increase in sewer charges due to a water leak that was in a dirt crawlspace, be approved. Ayes: Three. Motion carried. Mr. Morrissey questioned the precedence for allowing this refund. Finance Committee August I I, 2014 Page 2 Suzy Schares, City Clerk, explained that since the leak was in the crawl space, it did not increase the usage in the sewer. Moved by Schmitt, seconded by Jones that the request by Steve & Dana Southworth, 2869 Logan Avenue, for a refund in the amount of $279.00 for garbage services that have been contracted by a private hauler, be approved. Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. AmouS///t14+ Est. Expenditure Building Maint. $2,000.00 Fire Alarm Plan Review — Hoover Middle School (630 Hillcrest) Center for the Arts $5,000.00 NTE FY15 Blanket authorization of food purchases (see attached estimates). Central Garage $4,261.08 Controller & dump valve — Truck #903. Central Garage $3,345.00 Wireless radio replacement on PD tower due to lightning strike. Fire Rescue $7,995.00 ESO Suite Subscription (09/01/14-08/31/15). Fire Rescue $6,011.25 Tuition for online Paramedic Transition Course. Human Rights $1,620.00 Radio advertising. Human Rights $13,970.00 Commercial advertising. Human Rights $1,515.00 Advertising. Leisure Services $4,123.50 24 gauge steel roofing the shelters at Byrnes & Tibbets Parks. Leisure Services $5,600.00 NTE Roof replacement at Hoing Rice Softball Complex. Planning $15,947.70 510 Bollards. Planning $8,966.82 Acquisition & installation of (3) gates in the Sherwood Park area. Sanitation $9,300.00 NTE + $250.00 S/H Hammermill box — Tub Grinder. Safety committee $3,200.00 NTE Trainer/speaker for the 2014 Safety/Wellness Fair. Traffic Operations $3,825.43 + $250.00 S/H Adaptor, Lift Arm & Cylinder. Traffic Operations $15,000.00 + $100.00 S/H 1 — Video detection system. Finance Committee August 11, 2014 Page 3 Waste Management Srv. $2,796.71 + 50.00 S/H Ayes: Three. Motion carried. ADS Dwall F2648 Solid 42" x 60' pipe on Texas St. across from Hawkeye Lift station. Mr. Schmitt questioned the expenditure for the safety committee. Suzy Schares, City Clerk, explained that a certified trainer will come and teach a class at the Safety/Wellness Fair, out committee is still exploring options but the topic is to increase productivity, efficiency and boost employee morale in the workplace. Mr. Jones questioned what Human Rights is advertising. Michelle Weidner, Chief Financial Officer, explained the fair housing and discrimination campaign that will be paid through a grant. Moved by Cole, seconded by Schmitt that project budget for the Library Technology Grant in the amount of $1,500.00 from the state, $500.00 in donations, and $100.00 from the Library budget for a total budget of $2,100.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that authorization to increase Line Item Medical Education/Training (1412-1315) and Line Item Medical Tuition/Eq. (cash) in the amount of $5,966.00 for paramedic courses offered by Hawkeye Community College, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated August 4, 2014, in the amount of $3,973,725.95 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Cole, seconded by Schmitt that the meeting be adjourned at 5:20 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Suzy Schares, City Clerk Joyce Schroeder, Financial Analyst NAME OF CLASS / MEETING: New World Conference DEPARTURE DATE: 10/4/2014 FINANCE DEFT. STAFF ONLY LINE ITEM USED FY BUDGLkLD EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance DATE: 8/15/2014 DESTINATION: Boca Raton, Florida DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: DATE(S) OF MEETING: 10/7/2014 10/5/2014-10/7/2014 PURPOSE OF TRAVEL/TRAINING: Classes to assist in increasing efficiency within the .system, reviewing new modules, maximize reporting capabilities, and learn best practices for financial, payroll, and community development software WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: X COST $ YES NO CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: ESTIMATE OF COST: included LODGING $200.00 TAXI $150.00 MEALS PARKING $1890.00 REGISTRATION $850.00 AIRFARE $50.00 MILEAGE/FUEL $100.00 MISC/TOLLS TOTAL FOR ALL: $ $3240.00 BUDGET LINE ITEM: 010-03-8400-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ $1620.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMEy DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 1 APPROVE THIS TRAVEL REQUEST d/(/:ve MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YID THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 -, vY 6/3 Co - De..rtment NAME(S) AND POSITION(S): Officer Joe Saunders DATE: August 8,2014 NAME OF CLASS / MEETING: International Outlaw Motorcycle Gang Investigators Conference DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: September 13,2014 Return Date: September 19,2014 DATE(S) OF MEETING: Sept. 14-19,2014 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Officer Joe Saunders to the International Outlaw Motorcycle Gang Investigators Conference at the Hyatt Regency Tech Center on September 14-19, 2014 in Denver Colorado. This 6 day conference provides the participants with the skill sets and knowledge of how Outlaw Motorcycle Gangs work and is designed to teach how to investigate the many crimes that these gangs are involved in. Officer Saunders is the President of the Iowa Chapter of Midwest Cycle Intelligence Organization. Officer Saunders has arranged to pay for his own travel and lodging. He only requests the city pay for the registration and meals. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $0.00 LODGING $248.00 MEALS $325.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 573.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 573.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF W ITERLOO r I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE Council Communication City Council Meeting: 8/18/14 Prepared: Aaron Buzza Dept. Head Signature: Number of Attachments: 0 SUBJECT: FY15 Hotel -Motel Partner Funding Payment Authorization Submitted by: Aaron Buzza Recommended City Council Action: Approve partial payment of Grout Museum District FY15 Partner Funding in the amount of $17,441.40, which equals one half of the total award for FY15. Summary Statement: The Partner Organizations are those entities in Waterloo that are site -based attractions available to visitors throughout the year. The Partner Funding program assists those organizations with funding that is to be available to assist with marketing throughout the year. Partner funding differs from the Event/Capital and other grants in that the funding is not only for one specific project at one specific time in the year. Rather it is intended to be used throughout the year, or for a longer period of time during the fiscal year. The partner organizations are required to match the award dollar -for -dollar. Based on the amount of the total award - $34,882.80 — the Grout Museum District has requested distribution of half of the total allocation to assist in paying for the marketing that occurs in the first half of the year. While we would not ask for an advance payment for Event/Capital recipients, the size of this award and the overall scope of the projects could pose challenges for a partner in paying media contracts in a timely fashion. Expenditure Required: $17,441.40 Source of Funds: Hotel -motel tax grant funding Policy Issue: None Alternative: Do not fund Background Information: None City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee pC�' Approval Date t� 1 to'%i' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,861.22 plus est. shipping costs of $ 0.00 Brake components for Fire Engine 308 Department to expend to pay for or purchase This purchase or expenditure is being made because: Drums / shoes worn beyond limits Vendor selected for this purchase: Mutual Wheel Company n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Brand specific per truck manufacturer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 66,000.004/ $ ham%/3ti4%'i Respectfully submitted, 1i./1�lls./.t°.L J.L.Cd_-iLC K:\shared goodies\forms\Central Garage - Fire Engine 308 Brake Components - Aug 2014.xls (Mar 2010) City Clerk Use Only Finance Committee � �(, Approval Date O /�a p// / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,950.55 plus est. shipping costs of $ 0.00 to pay for or purchase Replacement hydraulic pump - Truck 708 This purchase or expenditure is being made because: Triple valve section pump internal failure Vendor selected for this purchase: Wayne Engineering ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑x Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 200,000.00 $ a;�/5' GC/f.th.G✓` a cF.f�G 2"l K:\shared goodies\forms\Central Garage - Triple Valve Hydraulic Pump - Truck 708 - Aug 2014.xls (Mar 2010) City Clerk Use Only Finance Committee � Approval Date a/%t//71 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 3,000.00 plus est. shipping costs of $ N/A to pay for or purchase Consultation and facilitation services for strategic plan development with Cultural & Arts Commission, WCA staff and other key stakeholders. This purchase or expenditure is being made because: The current long-range plan expires in December 2014. This session will provide the opportunity to set goals and objects for the coming five to ten years. Vendor selected for this purchase: UNI Institute for Decision Making ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: The UNI Institute for Decision Making provided consultation and facilitation services in 2009 for development of the current plan. Their proximity and familiarity with the organization and current plan make them an ideal choice. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 26 GFT CMPN (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 9,360.00 $ 9,360.00'� 8/ 13 ,rl.t 1, J./L ai' 6.13 ri{ ( g e Dept. Head o signee) Date (Signature Finance Dept. Review) Date R s tful y s fitted, rl natur K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 'dm Is 111•IverslINa1 Memorandum of Understanding For Strategic Planning Service for the Waterloo Center for the Arts The Waterloo Center for the Arts and the Institute for Decision Making (IDM) at UNI wish to develop a consultant relationship with the outcome to be a consensus -based vision and strategic plan for the Waterloo Center for the Arts. Based on current understanding, the process will include validating the vision, organizational values, developing strategic goals, objectives, and identifying responsibility, timelines and indicators/measures useful in evaluating progress toward goals and objectives. Consultation and Facilitation O The project timeline will be based on mutually agreed scheduling between the Center's Director and IDM. This project assumes active participation of the Commission, staff and key stakeholders. The initial planning session will be scheduled for September 17, 2014 from 4:00 pm to 8:00 pm. J IDM will meet with the WCA Director and Commission Chair in July 2014 regarding the planning needs of the WCA. O IDM will design and facilitate one 4-hour strategic planning session with the WCA Commission, staff and key stakeholders. O IDM will meet in a work session with the WCA Director and senior management to assist in completion of the components of the draft 2015-19 strategic plan. J IDM will complete a summary report for the 4-hour planning session with the WCA Commission focused on the components for developing a vision, values and strategic plan for the Center. O The Center will be responsible for any expenses associated with meeting facilities, refreshments, document printing and distribution and meeting coordination. O A partnership payment to IDM of $ 500.00 is to be due by September 1, 2014. O The final payment $ 2,500.00 is to be due at project completion. Liability Statement In no event shall The University of Northern Iowa's liability arising in connection with or under this agreement (whether under the theories of breach of contract, tort liability, misrepresentation, fraud, warranty, negligence, strict liability, or any other theory of law) exceed the purchase price paid by the client (Waterloo Center for the Arts) of the services rendered by IDM under this Agreement. SIGNATURES: Waterloo Center for the Arts IDM Representative / Date Representative / Date City Clerk Use Only Finance Committee Approval Date 9(r g/i r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 15,352.50 plus est. shipping costs of $ to pay for or purchase Grass seed for all three golf courses and downtown areas. Must match the type of grass currently in these areas. This purchase or expenditure is being made because: to maintain the quality of the turf in these areas. Vendor selected for this purchase: D&K Products, Des Moines IA n Bids or written quotes were taken on this purchase, as follows: D&K Products, Des Moines $15,352.50 delivery and offload at each location United Seeds, Des Moines $15,352.50 delivery to one location ONLY • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund ❑ Road Use Tax n Sewer n Sanitation O Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4125-1537 010-37-4110-1537 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) 1,0C0.CfG 10,520.00 ✓ 7,3 10,520.00 ✓ Respectfully submitted, Jn ,t' / 1:2)/t4- }.�,3iUaX: G,,,t.cKidL‹. l 8'13-/,L. (Signature Dept. Head or Designee) ! Date (Signaature Finance Dept. Review) Date? K:\shared goodies\forms\Pre-Auth 2014 Grass Seed (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 9,832.79 plus est. shipping costs of $ 0.00 to pay for or purchase a Dell TL2000 backup tape library This purchase or expenditure is being made because: Additional backup capacity is needed to support the city's growing data needs Vendor selected for this purchase: Dell E Bids or written quotes were taken on this purchase, as follows: Dell: $9,832.79 CDWG: $10,734.97 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund Road Use Tax Sewer n D Sanitation nX Bonds n Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 413-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date K:lshared goodies \forms\Dell tape library 8-18-14 (Mar 2010) (Project Code) $ 485,000.00 V $ 165,602.34 ✓ lt�rLl� / %cc�u )r (Signature Finance Dept. Review) Date O'Brien, Matt From: Sent: To: Subject: Dell (please do not reply) <automated_email@dell.com> on behalf of Dell Inc. <dell_automated_email@dell.com> Friday, August 08, 2014 4:22 PM matt.obrien@waterloo-ia.org Dell Computer - Saved Quote Information - 1012380245120 Equote #1012380245120 Dear Customer An eQuote containing items from Dell, Inc. has been saved in your Dell Online Store and sent to you from Dell. The eQuote will be held for 60 days to allow for completion of the order. The eQuote will expire on 10/7/2014. Per your request, this eQuote has been forwarded to the following recipients: Name Email O'Brien Matt Matt.OBrien®WATERL00-IA.ORG Your Comments: To retrieve this eQuote: 1. Navigate to http://www.dell.com/account . 2. Sign in to Waterloo, Iowa. 3. Select eQuote Number 1012380245120 from the eQuote module on your Premier Dashboard or by clicking the eQuotes link at the top of your Premier home page. A summary of this eQuote as of 8/8/2014 is provided below: eQuote Details eQuote Number: eQuote Name: Description: Saved: Expires: Created By: Premier Pages: Purchasing Agent: Ship to Address: OBrien Matt 1012380245120 Tape Library 8/8/2014 10/7/2014 O'Brien Matt Matt.OBrien®WATERL00-IA.ORG Waterloo, Iowa i City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 319-2914598 eQuote Contents item Module Descripti PV TL2000 Catalog Number: en1885 Description 000 PaweFVauit f02000 Tape Library, Drives SAS and FC Tape Drives Controllers Cable LTO Media Labels Shipping Installation Support Services Hardware Support Services Proactive Maintenance Remote Consulting Service (2 ) L TO-5 SAS Tape Drive 6Gb SAS HBA, Dual Port Qty 2, SAS, 6Gb,EXT,CBI_,2h1 LT0-5 Tape Labels. 1n6b Documentation and Shipping Power'Vault Installation Declined 5 Year ProSupport and HBD On -sit c Service ProAc.tave Maint Decline, Declined Remote Consulting Service Unit Price Quar $13,849.00 1 Product Code -L21 D LTO5SAS €GBAH 6GA2Q2M 'TO560 SHIP NNOINSI L JSip NOMAP8T NOPCS Sku [225- Y5651 [44.543Ef3.i] [342.1091] [330-2772] $13,849.00 ID 1580 20 (38 9 BCFM1 92 340-AKI4k) 150 192.4-96541 00394_J [985 2 ri (= c5 3267] y 58 93C J] [92933 1.3`i (92 1973-La2hj eQuote subtotal promotional discounts* shipping* shipping discount* tax* Environmental Disposal Fee* eQuote Total* 'The eQuote total, including applicable taxes and additional fees, Ina $13,849.00 -$4,016.21 $0.00 $0.00 5Y $0.00 $10,422,76 .iev, ,lit Thank you for shopping and creating your eQuote online. We hope you find it useful in making your purchase and will continue to think of Dell for all of your technology needs. Sincerely, Dell Online Sales 2 Shipments to California: For certain products. a State Environmental Fee of up to $10 per item may be applied to your invoke beginnin not reflect this fee. For Snore information refer to URL: http://www.dell.com/environmentalfee I. 2005. Prices in yot Shipments to Alberta, Canada: For certain products, a Provincial Environmental Fee wilt be applied to your invoice. Prices in your online order do not reflect this fee. For more information refer to URL: http://www.delt.ca/canadaenvironmentalfee Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation in the United States and other countries. Intel and !ate( Core are trademarks or registered stered trademarks of Intel Corporation in the U.S. and/or other countries. 3 8/8/2014 Quantum Scalar i80 - tape library- LTO Ultrium- SAS-2 - LSC18-C H 5N-232H - Tape Automation De.ices - DDVVG.com Quick Links SCHEDULED MAINTENANCE ALERT Docvh he Saturday, August 9, from 5prn to Im. Vito oputiodice tur tits ississuarimitur. r All Prttririr,1: Catalog Bea -rich Puss Soltit:ions:&.Servi.ces.:....1:,. Acco.unt„Cente.r. L-- Al Categories > Data Storage Products A tape Automation Devices > Quad - loge library - LTD ULlrLun - SAS-2. Quantum Scalar i80 - tape library - LTO Ultrium - SAS-2 Mfg. Part: i...SCI.8-CH5N-232H I CDW Part: 2128686 1 UNSPSC: -4.3201806 • Tape librAiry • 75 TB / "ISO TB • I• stIBt‘tit511:15tr°Itim (1.518 / 3 TB ) x 2 • Ultrium • max drives: 5 • SAS-2 • rack-muunta hie • bar code reader • encryption Rollover to 2roont Product Overview Technical Specs Accessories Customers Who Viewed This Product Also Viewed... 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Vendor selected for this purchase: RACOM ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This system is what is used county wide and proprietary to RACOM Corporation. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ bt,c-co $ ‘A/is.3 ti (Signatu Dept. Head or Designee) Date Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee j/ rl � II Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 6,696.92 plus est. shipping costs of $ 0.00 to pay for or purchase Torque Limit Clutch - 155N01 This purchase or expenditure is being made because: Worn beyond limits Vendor selected for this purchase: Vermeer Sales & Service n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds n Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-244e � �f (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 2ea,e00.00 )l.oC 5-2 "6° f z - / °/ •. �!r ti�G t![/,..[. A2GLc%7 k7.3--/V K:\shared goodies\forms\Sanitation - Clutch Assy - 155N01 - Aug 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date ll City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,800.00 plus est. shipping costs of $ 306.00 to pay for or purchase 300 - 18" Traffic Cones This purchase or expenditure is being made because: Replace cones for annual line striping/painting project. Vendor selected for this purchase: Traffic Safety Warehouse n Bids or written quotes were taken on this purchase, as follows: Traffic Safety Warehouse $6.00 each Uline $8.00 each Grainger $10.50 each 0 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund QX Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1577 (Fund - Department - Activity - Account Number) in which the budgeted amount is qa and the current available balance is $ traffic /uf Respectfully submitted, / /4f t4.) Jl/J4J 86 ate y }!i�,G��. •Lrr,L4.2- g"(377� (Si nature Dep ead or Designee) (Signature Finance Dept. Review) Date (Project Code) $ 10,500.00 V. K:\shared goodies\forms\2014-August-Expenditure Pre-Authorization-300-traffic cones -traffic safety warehouse.xis (Mar 2010) Budget Amendment Descriptions for 8/18/2014 Finance Committee Meeting Agenda: 1. Approve project carryover budget for Young Arena designated project funds in the amount of $13,681. 2. Approve the project carryover budget for Leisure Services Hailstorm project in the amount of $162,788. 3. Approve the project carryover budget for the SportsPlex Gift project in the amount of $165,465. 4. Approve the project carryover budget for the Fire Department Hotel/Motel discretionary grants in the amount of $6,378.14 5. Approve the project budget for the Asbestos Containing Material Grant funded with $15,000 from the DNR. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES NO �y If so, date approved: ZS f ti- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 37 4105 3000 Cash on Hand 37RST YAMI 13,681.00 010 37 4105 1382 Bldg Impry 37RST YAMI 13,681.00 TOTAL $13,681.00 TOTAL This amendment is being requested because: designated project funds for improvements at Young Arena were not all spent before 6-30-14 as originally bugeted. Need to add budget for the carryover balance into the FY15 budget. $13,681.00 Prior Committee Actions (Dates): Si /ea t / (Si ature pt. Head or Designee) e, ; L Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\0udget Amendment_LS Projects.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. - FINANCE DEPT. ONLY Finanpe cnmittee approval required? If o N If so, date approved: -f t•Np City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 03 8900 3000 Cash on Hand 01HL13 37HAIL 162,788.00 010 37 4105 1382 Bldg Impry 01HL1337HAIL 133,448.00 2168 01 HL13 37HAIL 28,000.00 1312 01HL1337HAIL 1,340.00 TOTAL $162,788.00 TOTAL $162,788.00 This amendment is being requested because: hail storm insurance proceeds were received in FY2014 but, were not all spent before 6-30-14. Repairs using these funds have continued into FY2015 and therefore, need to be budgeted now. Prior Committee Actions (Dates): 57. y ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms \Budget Amendment_LS Projects.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. / FINANCE DEPT. ONLY Financ Cgrf'mittee approval required? YES V NO (� If so, date approved: Eli l' l[f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 426 37 4202 3000 Cash on Hand 37SPLX GIFT 165,465.00 426 37 4202 2178 Sports Fac Impr 37SPLX GIFT 165,465.00 TOTAL $165,465.00 TOTAL This amendment is being requested because: the donations funds for the SportsPlex were not all spent prior to 6-30-14 as expected. Therefore, need to add the carryover balance into the FY15 budget now. $165,465.00 Prior Committee Actions (Dates): (Sig ature Dkpt. 4ad or Designee) Date (Signature Finance Dept. Review) s 134 Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment_LS Projects.xlsx (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approveId. 1S f I d ( f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount Cash 12GRTHM10 1,378.14� %0 0 12 1412 1114 OVERTIME 1,378.14 Cash 12GRTHM11 5,000.00'010 12 1412 1114 OVERTIME 5,000.00 TOTAL $6,378.14 TOTAL $6,378.14 This amendment is being requested because: To cover overtime expense for the Air Show. /9I70K yea_ f� / S / y)L /N( / %1 tee /77a•e{ GG � .(0 1 Ill 1))' %f4-,.:tr Z./Z/4. / /J t //( /`1•1/ ha..-11 W°it 7/J¢ 1.11"el t ti'(j: /�'1 Prior Committee Actions (Dates): L% l Iy y�,t,01I IL I ,e�-CL14 $13-14 (Signatu Dept. Head or Designee) Date ` (Signature Finance Dept. Review) Date • Date Posted (Finance Dept.) Sent over08/11/14 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Asbestsos Containing Material (ACM) - 300 West 3rd Noel Anderson Project Budget Total $ 75,525.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes Grant Name C. City Match D. Other Entities Name No To be assigned Project.No. Subproject No.` % Paid by federal grant Grant Agreement Number % Paid by state grant IDNR IA BF Redev Program Community Assistance Grant Agreement Number 14-7540-09 Source of Funding GO Bonds Yes No 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by City 80.14% % Paid by other entity WOW 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None 0 ❑ Yes No ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 Assist in cost -share reimbursement for activities to conduct the proper removal and disposal of all regulated asbestos containing material (ACM) debris in and about the project site of 300 West 3rd St. Page 2 must be attached and signed. K:\shared goodies\forms\300 West 3rd ACM.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Asbestos Containing Material (ACM) - 300 West 3rd Department No. project will be budgeted under 08 Activity No. project will be budgeted under 5150 el 013 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds change order #1 EXPENDITURES: City Clerk Use Only Finance Committee Approval Date 211g I f 1- (Each column should only include amounts by fund) Fund: 290 15,000.0, Fund:413 Fund: Fund: Total 15, 000.00 42,000.00 42,000.00 18,525.00 18,525.00 TOTALS $ 15,000.00 $ 60,525.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1396 Demo (Signature Dept. Head) 15, 000.00 �,68,IN Date $ $ 75,525.00 60,525.00 75,525.00 $ 60,525.00 $ $ $ 75,525.00 'y'ks fkd, (Signature Finance Dept. Review) Date K:\shared goodies\forms\300 West 3rd ACM.xls\Page 2 (Donat or NON-constr) (Mar 2010)