The URL can be used to link to this page

Home My WebLink About08/11/20141. 2. 3. 4. 5. FINANCE COMMITTEE August 11, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of August 4, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lieutenant Luck 32nd Annual Fire W. Des 09/09/14- $646.24 Investigation Seminar Moines, IA 09/12/14 Marty Freshwater, Battalion Pickup up Engine 306 Weyauwega 08/19/14 $300.00 Chief & Darryl Hartema, Mechanic from body shop & Appleton, WI David Jones IA League of Cities Des Moines, 04/25/14- $271.85 Municipal Leadership IA 04/26/14 Academy Workshops Michelle Weidner, Chief IA League of Cities Council 09/24/14- $805.00 Financial Officer & Suzy Annual Conference Bluffs, IA 09/26/14 Schares, City Clerk Cheryl Huddleston, Human NPELRA Investigations Storm Lake, 09/09/14- $1,173.00 Resource Manager & Suzy Academy & IAPELRA IA 09/12/14 Schares, City Clerk/HR Annual Meeting & Director Conference 6. Melick Properties, LLC, 206 Brookeridge Drive, Apt. #12, is requesting a sewer refund in the amount of $213.84 for property located at 3845 W. 9th Street for increase in sewer charges due to a water leak that was in a dirt crawlspace. 7. Steve & Dana Southworth, 2869 Logan Avenue is requesting a refund for garbage services in the amount of $279.00 as they always had a private hauler for their garbage service. 8. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Building Maint. $2,000.00 Fire Alarm Plan Review — Hoover Middle School (630 Hillcrest) Center for the Arts FY15 Blanket authorization of food purchases (see attached estimates). $5,000.00 NTE Central Garage $4,261.08 Controller & dump valve — Truck #903. Central Garage $3,345.00 Wireless radio replacement on PD tower due to lightning strike. Fire Rescue $7,995.00 ESO Suite Subscription (09/01/14-08/31/15). Fire Rescue $6,011.25 Tuition for online Paramedic Transition Course. Human Rights $1,620.00 Radio advertising. Human Rights $13,970.00 Commercial advertising. Human Rights $1,515.00 Advertising. Leisure Services $4,123.50 24 gauge steel roofing the shelters at Byrnes & Tibbets Parks. Leisure Services $5,600.00 NTE Roof replacement at Hoing Rice Softball Complex. Planning $15,947.70 510 Bollards. Nanning $8,966.82 Acquisition & installation of (3) gates in the Sherwood Park area. Sanitation $9,300.00 NTE + $250.00 S/H Hammermill box — Tub Grinder. Safety committee $3,200.00 NTE Trainer/speaker for the 2014 Safety/Wellness Fair. Traffic Operations $3,825.43 + $250.00 S/H Adaptor, Lift Arm & Cylinder. Traffic Operations $15,000.00 + $100.00 S/H 1— Video detection system. Waste Management Srv. $2,796.71 + 50.00 S/H ADS Dwall F2648 Solid 42" x 60' pipe on Texas St. across from Hawkeye Lift station. BUDGET LINE ITEMS TO BE AMENDED 9. Authorization to increase Line Item Medical Education/Training (1412-1315) and Line Item Medical Tuition/Eq. (cash) in the amount of $5,966.00 for paramedic courses offered by Hawkeye Community College. 10. Approve the project budget for the Library Technology Grant in the amount of $1,500.00 from the state, $500.00 in donations, and $100.00 from the Library budget for a total budget of $2,100.00. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE August 4, 2014 5:05 p.m. Harold E. Getty Council Chambers Members present: Cole, Jones. Absent: Schmitt. Moved by Cole, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Jones that the Minutes of July 28, 2014, as proposed, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Jones that the request from Varsity Cleaners, 216 W. 11th Street, for a refund in the amount of $441.00 for the following properties that have a private hauler: 212 W. 10th Street, 223 W. 10th Street, 1210 Jefferson Street, and 1200 Commercial Street, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Jones that the request from Becky Seifried, 3616 Pheasant Lane, for a refund in the amount of $94.50 for garbage charges that are paid by her condo association, be approved. Ayes: Two. Motion carried. Moved by Jones, seconded by Cole that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Clerk/Finance $31,466.76 INRCOG — FY15 Membership dues Engineering $18,946.00 Spraying trees in the riprap, in various reaches along the flood control system. Leisure Services $1,661.00 Dram/Shop Liquor Liability Insurance 9-7-14 to 9-6- 15 for the Young Arena to serve beer & wine coolers, also Sunday sales. Leisure Services $17,115.00 Replacement of chip box body with 14' dump truck body on truck #302. Leisure Services $1,077.20 Chemical & fertilizer for turf management in the downtown area. Mayor $2,500.00 Cedar Valley Coalition 2015 membership dues. Street $1,511.51 Degreaser Ayes: Two. Motion carried. Moved by Jones, seconded by Cole that project budget for Golf Marketing Campaign funded with discretionary hotel -motel taxes awarded April, 2014 in the amount of $9,000.00, be approved. Ayes: Two. Motion carried. Finance Committee August 4, 2014 Page 2 Moved by Jones, seconded by Cole that project budget for FY15 School Resource Officers funded by the Waterloo Community School District in the amount of $250,000.00, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Jones that Bills Payment, as contained in Accounts Payable Invoice Report, dated August 4, 2014, in the amount of $921,014.59 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Jones, seconded by Cole that the meeting be adjourned at 5:08 p.m. Ayes: Two. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director Budget Amendment Descriptions for 8/11/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the Library Technology Grant in the amount of $1,500 from the state and $500 in donations and $100 from the library budget for a total budget of $2,100. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. CITY OF WATERLOO Committee Communication Finance Committee Meeting: 08/11/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Surrey Schoure4- # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Steve & Dana Southworth, 2869 Logan Avenue is requesting a refund for garbage services in the amount of $279.00 as they always had a private hauler for their garbage service. Summary Statement: Steve & Dana Southworth hav a private hauler. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. w 02- UUQ6DFR DISPLAY 8/05/14 14:09:40 Display Account History Account No 03 40 2305 633 Billing Date Customer SOUTHWORTH STEVE Ph 232-0119 Activity Address 2869 LOGAN AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 7/24/14 15 32.16- 47.40- 46.50- 8.25- 134.31- P 4/24/14 14 30.56- 47.40- 46.50- 8.25- 132.71- P 1/23/14 16 33.77- 47.40- 46.50- 8.25- 135.92- P 10/24/13 15 29.21- 47.40- 46.50- 8.25- 131.36- P 7/24/13 17 32.16- 47.40- 46.50- 8.25- 134.31- P 4/24/13 14 27.77- 47.40- 46.50- 8.25- 129.92- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS y,e-<-‘2 J _,,La,y_,e,,,„, ,J27 (1)/„,4_ 0 Q3Le_ , frt. CITY OF WATERLOO Committee Communication Finance Committee Meeting: 08/11/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Swiy Schu re.' # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Melick Properties, LLC, 206 Brookeridge Dr., Apt #12 is requesting a sewer refund in the amount of $213.84 for property located at 3845 W. 9rh Street for increase in sewer charges due to a water leak that was in dirt crawlspace. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None SEWER REFUND 520-14-5200-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. WG6DFRDISPLAY Di Account No 16 64 1090 25889 Customer MELICK PROPERTIES LC Address 3845 W 9TH 5=Payments ? Billing Consu Date 7/30/14 0 7/23/14 191 6/24/14 132 5/23/14 19 4/23/14 15 3/24/14 18 Water Payment splay Account History Billing Date III Ph 234-6468 ST WATERLOO Sewer Garbage Payment Payment 208.23- 313.84- 46.40- 100.00- 39.93- 100.00- 44.78- 100.00- STORM Payment 22.00- 22.00- 22.00- 22.00- 8/01/14 10:14:26 Activity F Total St Cnd Payment OA 544.07- P 168.40- P 161.93- P 166.78- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 13 U3 c �Ylkuc' d- rri12 . f"' c fit.. LW. ( -UtZ MaSCA � v , V � O ' -1-t) btk:no awo, aha, (Lucy\ --t) aract,tra FAA un 1-J 08/01/2014 10:53 3192346468 MELICKPRDPERTIES PAGE 01/01 WATERLOO WATER WORKS P. O. BOX 27 WATERLOO, IOWA 50703 WATER BILL FOR 4/8/14 TO 5/7/14 WAS $168.40. USAGE 1,900 CUBIC FEET. WATER BILL FOR 5/7/14 TO 6/12/14 WAS $544.07. USAGE 13,200 CUBIC FEET. WATER BILL FOR 6/12/14 TO 7/9/14 WAS $744.22. USAGE 19,100 CUBIC FEET, SOD WAS LAID 6/10/14 AND WE BEGAN TO WATER. WE WATERED TO THE 6/30/14 WE HAD THE LEAK REPAIRED?/25/14. APT 5 MOVED IN 5/23/14 APT 6 MOVED IN 6/11/14 APT 8 MOVED IN 5/20/14 Mielick Properties, L.L.C. WATER USAGE 206 Brookeridge Dr. Apt. 12 Waterloo, IA 50702 MONTH AMOUNT JANUARY 171.95 FEBRUARY 161.69 MARCH 165.53 APRIL 171.95 MAY 171.95 JUNE 167.21 JULY 152.02 AUGUST 153.40 SEPTEMBER 168.59 OCTOBER 164.45 NOVEMBER 171.95 DECEMBER 165.83 1,986.52 14ver45'e -165.54 y'�rl } lzC�-CC1CJ City Clerk Use Only Finance Committee t� Approval Date -/I /// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Plan Review - Hoover Middle School (630 Hillcrest) Vendor selected for this purchase: Lund Fire Protection n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: City has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp,cjfully submitted, (Signature Dept. Head or Designee) (Project Code) $ //."'('/''/,) $ /( O()7) - �'- 5 -l1 f;. t i {r'C 1 f �� (� i/ (Signature ��_ ure Finance Dept. Review) Date K:\shared goodies \forms\Pre-Auth - Lund Fire Protection.xls (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ up to $5,000 NTE plus est. shipping costs of $ 0.00 to pay for or purchase FY2015 Blanket authorization of food purchases (see attached estimates) This purchase or expenditure is being made because: list of estimated food purchase are attached Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: variety of vendors to be used for different events Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Q General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation • Bonds ❑ Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: Arts 26-4250-, & Yth Pav 26-4208 (Fund - Department - Activity - Account Number) in which the budgeted amount is (Project Code) $ $5,000 for all and the current available ,alance is $ Head or Designee Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Blanket authrz-FOOD pur-FY2015 (Mar 2010) Finance Committee City of Waterloo Waterloo Center for the Arts & Youth Pavilion & Grant Budgets RE: FY2015 Blanket Authorization of Food Purchases Please authorize the following estimated food purchases that could occur in FY2015: 1. Youth & Adult Class supplies for classes that have food purchases. Food costs are paid for by the registrations fees paid to take the class. RANGE: $1-$100. (per each class) Annual Budget: #1524 010-26-4250-1524 $1000 010-26-4208-1524 $1000 2. Food purchases for: Special Events, programs, promotional Shop Sales, Opening receptions, Volunteer Events RANGE: $1-$800. (per each event) Annual Budget: #1390 010-26-4250-1390 $1000 3. Food purchased for meetings, events,conferences that are reimbursed by participants attending the meeting. RANGE: $1-$300. (Per each event) Annual Budget: #1390 010-26-4250-1390 $1000 4. Food purchased for building rentals such as coffee/sugar and cream products. People who rent rooms at the Center pay for coffee for their meetings. The rental cost for the room adds on extra charges for coffee and/or any equipment used. RANGE: $1-200. (per each purchase) ANNUAL BUDGET# 1539 10-26-4250-1539 $1000 RECAP: Budget Amt. Food Amt. 010-26-4250- 1390 Art Center Budget 5500 2,000 d 1524 4300 1,000 ✓ 1539 4750 1,000 '/ 010-26-4208-1524 Yth. Pay. Budget 3000 1,000 5,000 City Clerk Use Only Finance Committee t` Approval Date 9// / /� 7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,261.08 plus est. shipping costs of $ 0.00 Controller and Dump Valve - Truck 903 to pay for or purchase This purchase or expenditure is being made because: Components are inoperative Vendor selected for this purchase: Wayne Engineering n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Road Use Tax n Sewer �X Sanitation ▪ Bonds Federal/other grants U Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, • (Project Code) $ 200,000.00 ✓ 5"'`f 7/j�„n�t.xfc �itcd�Git �� K:\shared goodies\forms\Sanitation - Controller and Dump Valve - 903 - 2014.xls (Mar 2010) City Clerk Use Only Finance Committee L Approval Date P/ti1 e City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,345.00 plus est. shipping costs of $ 0.00 to pay for or purchase Wireless radio replacement on PD tower due to lightqlning strike This purchase or expenditure is being made because: Lightening strike damaged radio's communicating with city fuel distribution site Vendor selected for this purchase: RC Systems n Bids or written quotes were taken on this purchase, as follows: pi Bids or quotes were not taken on this purchase because: RC Systems maintains the wireless network Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �x General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7-21-i.-/ (Project Code) $ 6,000.00 $ 5g'77sov K:\shared goodies\forms\Central Garage - Wireless Radio Replacement due to Storm Damage - July 2014.xls (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Waterloo Fire Rescue Department to expend $ 7,995.00 plus est. shipping costs of $ 0.00 to pay for or puchase ESO Suite Subscription (09/01/14 to 08/31/15) This purchase or expenditure is being made because: Annual subscription fee for ESO software used for paperless ambulance reports and billing. n Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 010-12-1410-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 10,000- $74615zett and the current available balance is riqespec ubmitt (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Sent over 080414 $ Z,00C.9(i• /C.:C)0 Date ova Ot /it. City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR $ 6,011.25 plus est. shipping costs of $ n/a Tuition for Online Paramedic Transition Course Department to expend to pay for or puchase This purchase or expenditure is being made because: Upon compleition of this course, the Iowa Paramedic my apply to the "new" Level Paramedic. We have 21 paramedics that need to transition. n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: We approached Hawkeye Community College to facilitate the course. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-1315 Q/O /Z -/V/2 "l / 6- (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is R: pectf Ily _ _ . mittd, 12GRT00013 (Project Code /- /=. 7, 000.00✓h4 &6, 6D 6910.00 + 5966.00 ✓ (l (Signature deft. Head or Designee) D to (Signature Finance Dept. Review) d �f :32a0i Date users\shared goodies\forms\Medical Tuition080114(Oct 2004) HPANIKEY6 IS HOLDING RN ONLINE TMNSITION GOURSE! '2oge HAWKEYE WKEYE COMMUNITY COLLEGE To register, contact John Cockrell johnathan.cockrell@hawkeyecollege.edu or (319)-296-4428 Iowa Paramedic to "Paramedic" This is a 12-week course to provide the education requirements for Iowa Paramedics (NREMT I-99) to transition to the "new" level Paramedic. Upon successful completion of this course, participants will have met the education requirements stated in the Iowa Bureau of EMS Transition Memo. (http://www.idph.state.ia.us/ems/Transition.aspx) Upon completion of this course, the Iowa Paramedic may apply for transition to the "new" level Paramedic if they have met all the other IDPH Bureau of EMS requirements. This course will prepare providers for the NREMT Paramedic examination, but does not guarantee certification at the "new" level paramedic. This course includes interactive online modules, a textbook, and exams to assess readiness. Optional face-to-face sessions will be scheduled throughout the course, allowing participants to have instructors expand online materials in the classroom setting. Registration is open until August 28th. September 3- December 6th Cost $286.25 HAWKEYE COMMUNITY COLLEGE 1501 East Orange RD, Waterloo Iowa HAWKEYE (319)-296-4428 I johnathan.cockrell@hawkeyecollege.edu SUM„,.11, 101 I tu.I. City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ' I I t I l t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,620.00 plus est. shipping costs of $ N/A to pay for or purchase radio advertising This purchase or expenditure is being made because: to purchase radio advertising with KBBG Vendor selected for this purchase: KBBG 0 Bids or written quotes were taken on this purchase, as follows: El Bids or quotes were not taken on this purchase because: KBBG is a local radio station Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax n Sewer 0 Sanitation 0 Bonds I ' Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FYPART13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 37,500.00 and the urrent available balance is $ 37,500.00 gnature Dept. He 74/ 41 22166,1L,(_: / ,1:L1 'u;, ? -t;4 Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\KWWL 're thorization KBBG.xls (Mar 2010) THE POWER TO MOVE H 918 Newell Street * Waterloo, Iowa 50703 * (319) 235-1515 * Fax: (319) 234-6182 Toll Free (888) 937-5224 * website: www.kbbgfm.org * email: realmanagement@a,kbbg.org Date: July 17, 2014 Organization/Firm: Contact Person: Address: City/State/Zip: Telephone/Email: AFRO AMERICAN COMMUNITY BROADCASTING, INC. KBBG-FM 88.1 UNDERWRITING CONTRACT Waterloo Commission on Human Rights Abraham Funchess 620 Mulberry Street Waterloo, IA 50703 319-291-4522 Ext. 3358/abraham.funchess(a,waterloo-ia.org Start Date: July 21, 2014 Program Schedule 15-30 Programs @ $120 each -$1,800.00 10% discount for non-profit organization - $180.00 Total Cost: $1,620.00 Schedule: July 21, 2014 through October 27, 2014 Monday(s) Monday(s) 08/04/14 08/11/14 Monday(s) 09/01/14 09/08/14 Monday(s) 10/06/14 10/13/14 07/21/14 08/18/14 09/15/14 10/20/14 End Date: October 27, 2014 07/28/18 04/25/14 09/22/14 09/29/14 10/27/14 NOTE: "Human Rights Presents" will air Mondays at 2 p.m., from July 21, 2014 through October 27, 2014. Please review, sign and return a copy of the contract to KBBG-FM, retain a copy for your records. Ed P e M. ' o er July 17, 2014 epresent: ive Date 7 2. 1/2-0 lie is Signature KBBG-FM is a 501c3 tax-exempt organization THE POAYk lU MOV!l1 AFRO AMERICAN COMMUNITY BROADCASTING, INC Communicate to Educate 918 Newell Street, Waterloo, Iowa 50703 Phone 319-235-1515 Fax 319-234-6182 www.kbbRfm.orq BILL TO Waterloo Commission on Human Rights Abraham Funchess 620 Mulberry Street Waterloo, IA 50703 INVOICE # WCHR 0614 DATE: JULY 21, 2014 COMMENTS: Thank you for your support Payable per contract agreement DATE DESCRIPTION 01J 07/17/14 15 Programs @ $120 each-$1,800.00 (07/21/14 — 10/27/14) 10% discount for non-profit organization - $180.00 Cost: $1,620.00 "Human Rights Presents" airs Mondays at 2 p.m. July 21, 2014 — October 21, 2014 $,1620.00 CURRENT 1-30 DAYS PAST DUE 31-60 DAYS PAST DUE 1UTTANC, Statement # WCHR 0614 Date 07/17/14 Amount Due $1,620.00 Amount Enclosed 61-90 DAYS PAST DUE OVER 90 DAYS PAST DUE Make all checks payable to Afro American Community Broadcasting, Inc, T THANK YOU FOR YOUR BUSINESS! AMOUNT DUE City Clerk Use Only Finance Committee , fI Approval Date Ali (I f 9 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 13,970.00 plus est. shipping costs of $ N/A to pay for or purchase commercial advertising This purchase or expenditure is being made because: commercial advertising through KWWL from July - September 2014. Vendor selected for this purchase: KWWL Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: KWWL is our local station. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation nBonds E Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FYPART13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is ully su tted, gnature Dept. Head ignee) $ 37,500.00 $ 37,5 4 t5be Date (Signature Finance Dept. Review) Date K:\sha -d goodies\forms\KWWL P orization Master.xls (Mar 2010) Contract # 344658 Date Entered 07/17/14 Schedule Dates 07/29/14-08/24/14 Last Modified 07/18/14 KWWL NBC (KWWL) By Calendar Month lesate gaze KW W L KWWL Television Inc Advertiser/T-Code Waterloo Commission on Human Rights (21573)/V Entered By James Buchholz 500 East 4th St AgencyAug. Direct co-oOP No Jul. 2014 20 $2,520.00 2014 42 $4,430.00 CEDAR WATERLOO DUBUQUE RAPIDS IOWA CITY Account (1) Waterloo, IA 5073 Product Services - Government Agencies/Social Services (1 Headline a 120728 Brand August 2014 (108345) Demo A2554R Salesperson Buchholz, James (1345) Order Type Normal Package Deal Grand Total: 62 $6,950.00 Waterloo Commission on Human Rights 620 MULBERRY ST WATERLOO, IA 50703-5700 -. Sales Office KWWL Television, Inc. Buyer Name Commission % 0.00 Phone/Fax / Commission $0.00 CPE 21573/ Net Total $6,950.00 Account Types Local/Direct New Business Sales Tax Billing Type Calendar Comments KWWL Television, Inc. does discriminate In not the sale of advertising time, and will accept no advertising which is placed with an intent to discriminate on the basis of race or ethnicity. Line Line Type / Break Type (Ref #) Dates Sec Length Run Times SPW Mo Tu We Th Fr Sa Su Spots Rate Total Station Comments Entered 1.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 5A- 5:58A (CST) 1 1 1 3 $65.00 $195.00 KWWL NBC (KWWL) 7/17/14 2.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 5A- 5:58A (CST) 2 X X X 6 $65.00 $390.00 KWWL NBC (KWWL) 7/17/14 3.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 5:58A- 7A (CST) 1 1 1 3 $175.00 $525.00 KWWL NBC (KWWL) 7/17/14 4.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 5:58A- 7A (CST) 1 X X X 3 $175.00 $525.00 KWWL NBC (KWWL) 7/17/14 5.0 Normal Line / SPOT 08/03/14-08/24/14 2 :30 7A- 8A (CST) 1 4 $110.00 $440.00 KWWL NBC (KWWL) 7/17/14 6.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 9A- 11A (CST) 1 1 1 3 $55.00 $165.00 KWWL NBC (KWWL) 7/17/14 7.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 9A- 11A (CST) 2 X X X 6 $55.00 $330.00 KWWL NBC (KWWL) 7/17/14 8.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 3P- 4P (CST) 1 1 1 3 $45.00 $135.00 KWWL NBC (KWWL) 7/17/14 9.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 3P- 4P (CST) 2 X X X 6 $45.00 $270.00 KWWL NBC (KWWL) 7/17/14 10.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 10P- 10:35P (CST) 2 X X X 2 $450.00 $900.00 KWWL NBC (KWWL) 7/17/14 11.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 10:35P- 11:35P (CST) 1 1 1 3 $150.00 $450.00 KWWL NBC (KWWL) 7/17/14 12.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 10:35P- 11:35P (CST) 2 X X X 6 $150.00 $900.00 KWWL NBC (KWWL) 7/17/14 13.0 Normal Line / SPOT 07/29/14-07/31/14 2 :30 11:35P- 12:35A ((ST) 1 1 1 3 $50.00 $150.00 KWWL NBC (KWWL) 7/17/14 14.0 Normal Line / SPOT 08/05/14-08/21/14 2 :30 11:35P- 12:35A (CST) 2 X X X ' 6 $50.00 $300.00 KWWL NBC (KWWL) 7/17/14 CONFIRMATION CONTRACT Accepted-Agency/Advertiser: Date: Accepted -Station: Date: Comments: B/E Bookend P/B Piggy Back Printed At: 10:02 AM on Friday, July 25 2014 Page 1 of 2 CEDAR KW W WATERLOOn.DUBUQUE RAPIDS IOWA CITY L KWWL Television Inc 500 East 4th St Waterloo, IA 5073 Contract # 344658 Date Entered 07/17/14 Schedule Dates 07/29/14-08/24/14 Last Modified 07/18/14 Advertiser/T-Code Waterloo Commission on Human Rights (21573)/V Entered By James Buchholz Agency Direct Account (1) CO-OP No Product Services - Government Agencies/Social Services (1 Headline* 120728 Brand August 2014 (108345) Demo A2554R salesperson Buchholz, James (1345) Order Type Normal Package teal Sales Office KWWL Television, Inc. Buyer Name Commission% 0.00 Phone/Fax / Commission $0.00 CPC 21573/ Net Taal $6,950.00 Account Types Local/Direct New Business sales Tax Billing Type Calendar Comments KWWL Television, Inc. does not discriminate in the sale of advertising time, and will accept no advertising which is placed with an intent to discriminate on the basis of race or ethnicity. KWWL NBC (KWWL) By Calendar Month Slats BM Jul. 2014 Aug. 2014 Grand Total: 20 $2,520.00 42 $4,430.00 62 $6,950.00 Waterloo Commission on Human Rights 620 MULBERRY ST WATERLOO, IA 50703-5700 Line Line Type / Break Type (Ref #) Dates Sec Length Run Times SPW Mo Tu We Th Fr Sa Su Spots Rate Total Station Comments Entered 15.0 Normal Line / SPOT 08/02/14-08/09/14 2 :3010:30P- 12A (CST) 1 2 $300.00 $600.00 KWWL NBC (KWWL) 7/17/14 16.0 Normal Line / SPOT 08/03/14-08/17/14 3 :30 10P- 10:35P (CST) 1 3 $225.00 $675.00 KWWL NBC (KWWL) 7/18/14 CONFIRMATION CONTRACT Accepted-Agency/Advertiser: Date: Accepted -Station: Date: Comments: B/E Bookend P/B Piggy Back Printed At: 10:02 AM on Friday, July 25 2014 Page 2 of 2 Contract # 345140 Date Entered 07/24/14 Schedule Dates 08/26/14-09/21/14 Last Modified 07/24/14 KWWL NBC (KWWL) By Calendar Month Sootir BAIR KWWL KWWL Television Inc Advettiser/T-Code Waterloo Commission on Human Rights (21573)/V Entered By James Buchholz 500 East 4th St Agency Direct Account (1) co-oOP No Aug. 2014 20 $2,385.00 Sep. 2014 37 $3,635.00 Waterloo, IA 5073 WATERLOO DUBUQUE Product Services -Government Agencies/Social Services (1 Headline # 120728 CEDAR RAPIDS IOWACITY Brand August/September (115811) Demo A2554R Salesperson Buchholz, lames (1345) Order Type Normal Package Deal Grand Total: 57 6,020.00 $ Waterloo Commission on Human Rights 620 MULBERRY ST WATERLOO, IA 50703-5700 Sales Office KWWL Television, Inc. Barer Name Commission We 0.00 Phone/Fax / Commission $0.00 cPE 21573/ Net Total $6,020.00 Account Types Local/Direct New Business Sales Tax Billing Type Calendar Comments KWWL Television, Inc. does not discriminate in the sale of advertising time, and will accept no advertising which is placed with an intent to discriminate on the basis of race or ethnicity. Line Line Type / Break Type (Ref #) Dates Sec Length Run Times SPW Mo Tu We Th Fr Sa Su Spots Rate Total Station Comments Entered 1.0 Normal Line / SPOT 08/26/14-08/28/14 2 :30 5A- 5:58A (CST) 1 1 1 3 $65.00 $195.00 KWWL NBC (KWWL) 7/24/14 2.0 Normal Line / SPOT 09/02/14-09/18/14 2 :30 5A- 5:58A (CST) 2 X X X 6 $65.00 $390.00 KWWL NBC (KWWL) 7/24/14 3.0 Normal Line / SPOT 08/26/14-08/27/14 2 :30 5:58A- 7A (CST) 1 1 2 $175.00 $350.00 KWWL NBC (KWWL) 7/24/14 4.0 Normal Line / SPOT 09/02/14-09/11/14 2 :30 5:58A- 7A (CST) 1 X X X 2 $175.00 $350.00 KWWL NBC (KWWL) 7/24/14 5.0 Normal Line / SPOT 08/26/14-08/28/14 2 :30 9A- 11A (CST) 1 1 1 3 $55.00 $165.00 KWWL NBC (KWWL) 7/24/14 6.0 Normal Line / SPOT 09/02/14-09/18/14 2 :309A- 11A (CST) 2 X X X 6 $55.00 $330.00 KWWL NBC (KWWL) 7/24/14 7.0 Normal Line / SPOT 08/26/14-08/28/14 2 :30 3P- 4P (CST) 1 1 1 3 $45.00 $135.00 KWWL NBC (KWWL) 7/24/14 8.0 Normal Line / SPOT 09/02/14-09/18/14 2 :30 3P- 4P (CST) 2 X X X 6 $45.00 $270.00 KWWL NBC (KWWL) 7/24/14 9.0 Normal Line/ SPOT 08/26/14-08/28/14 2 :30 10P- 10:35P (CST) 1 X X X 1 $450.00 $450.00 KWWL NBC (KWWL) 7/24/14 10.0 Normal Line / SPOT 08/26/14-08/27/14 2 :30 10:35P- 11:35P (CST) 1 1 2 $150.00 $300.00 KWWL NBC (KWWL) 7/24/14 11.0 Normal Line / SPOT 09/02/14-09/18/14 2 :30 10:35P- 11:35P (CST) 2 X X X 6 $150.00 $900.00 KWWL NBC (KWWL) 7/24/14 12.0 Normal Line / SPOT 08/26/14-08/28/14 2 :30 11:35P- 12:35A (CST) 1 1 1 3 $50.00 $150.00 KWWL NBC (KWWL) 7/24/14 13.0 Normal Line / SPOT 09/02/14-09/18/14 2 :30 11:35P- 12:35A (CST) 2 X X X 6 $50.00 $300.00 KWWL NBC (KWWL) 7/24/14 14.0 Normal Line / SPOT 08/30/14-09/06/14 2 :30 10:30P- 12A (CST) 1 2 $300.00 $600.00 KWWL NBC (KWWL) 7/24/14 CONFIRMATION CONTRACT Accepted-Agency/Advertiser: Date: Accepted -Station: Date: Comments: B/E Bookend P/B Piggy Back Printed At: 10:04 AM on Friday, July 25 2014 Page 1 of 2 Contract # 345140 Date Entered 07/24/14 Schedule Dates 08/26/14-09/21/14 Last Modified 07/24/14 KWWL NBC (KWWL) By Calendar Month $&MA Biit2 KW WL KWWL Television Inc Advertiser/T-Code Waterloo Commission on Human Rights (21573)/V Entered By James Buchholz 500 East 4th StSep. Agency Direct Account (1) CO-OP No Aug. 2014 20 $2,385.00 2014 37 $3,635.00 WATERLOO DUBUQUE Waterloo, IA 5073 Product Services - Government Agencies/Social Services (1 Headline # 120728 CEDAR RAPIDS IOWA CITY Brand August/September (115811) Demo A2554R Salesperson Buchholz, James (1345) Order Type Normal PackageDeal Grand Total: 57 $6,020.00 Waterloo Commission on Human Rights 620 MULBERRY ST WATERLOO, IA 50703-5700 Sales� KWWL Television, Inc. Buyer Name Commission % 0.00 Phone/Fax / Commission $0.00 CPB 21573/ Net Total $6,020.00 Account Types Local/Direct New Business Sales Tax Billing Type Calendar Comments KWWL Television, Inc. does not discriminate in the sale of advertising time, and will accept no advertising which is placed with an intent to discriminate on the basis of race or ethnicity. Line Line Type / Break Type (Ref #) Dates Sec Length Run Times SPW Mo Tu We Th Fr Sa Su Spots Rate Total Station Comments Entered 15.0 Normal Line / SPOT 08/31/14-08/31/14 3 :30 10P- 10:35P (CST) 1 1 $225.00 $225.00 KWWL NBC (KWWL) 7/24/14 16.0 Normal Line / SPOT 09/03/14-09/04/14 2 :30 10P- 10:30P (Ls 1) 1 X X 1 $450.00 $450.00 KWWL NBC (KWWL) 7/24/14 17.0 Normal Line / SPOT 08/31/14-09/21/14 2 :30 7A- 8A (CST) 1 4 $115.00 $460.00 KWWL NBC (KWWL) 7/24/14 CONFIRMATION CONTRACT Accepted-Agency/Advertiser: Date: Accepted -Station: Date: Comments: B/E Bookend P/B Piggy Back Printed At: 10:04 AM on Friday, July 25 2014 Page 2 of 2 Contract # 345149 Date Entered 07/24/14 KWWL.COM (RWWL) Schedule Dates 08/31/14-09/28/14 Last Modified 07/25/14 Television Inc Advertiser/T-Code By Calendar Month $pgti Rate KWWLKWWL Waterloo Commission on Human Rights (21573)/V Entered By James Buchholz 500 EBSt 4th ST Agenq Direct Account (1) CO-OP No Aug. 2014 Sep. 2014 1 1 $500.00 $500.00 Waterloo, IA 50703 WATERLOO ERLOO DUBUQUEy�Product Services - Government Agencies/Social Services (1 Headline it 120728 Grand Total: 2 $1,000.00 CEDAR RAPIDS IOWA CITY 1y Brand August/September Pre Roll (116736) Demo A2554R Salesperson Buchholz, James (1345) Order Type Normal Sales Office KWWL Television, Inc. Package Deal Waterloo Commission on Human Rights Buyer Name Commission / 0.00 620 MULBERRY ST Phone/Fax / Commission $0.00 WATERLOO, IA 50703-5700 CPE 21573/ Net Total $1,000.00 Account Types Local/Direct Video Roll NEW Sales Tax Billing Type Calendar Comments KWWL Television, Inc. does not discriminate in the sale of advertising time, and will accept no advertising which is placed with an Intent to discriminate on the basis of race or ethnicity. Line Line Type / Break Type (Ref #) Dates Sec Length Run Times SPW Mo Tu We Th Fr Sa Su Spots Rate Total Station Comments 1.0 Normal Line / INTERNET 08/31/14-08/31/14 6 :01 8P- VIDEO BUNDLE -- ROS 1 1 $500.00 $500.00 KWWL.COM (RWWL) Entered 7/25/14 2.0 Normal Line / INTERNET 09/28/14-09/28/14 6 :01 8P- VIDEO BUNDLE -- ROS 1 1 $500.00 $500.00 KWWL.COM (RWWL) 7/25/14 CONFIRMATION CONTRACT Accepted-Agency/Advertiser: Date: Accepted -Station: Date: Comments: B/E Bookend P/B Piggy Back Printed At: 10:05 AM on Friday, July 25 2014 Page 1 of 1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee C/ Approval Date % 11 I T The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,515.00 plus est. shipping costs of $ N/A to pay for or purchase advertising This purchase or expenditure is being made because: we would like to place a full page ad in Inclusion magazine. Vendor selected for this purchase: Inclusion magazine ❑ Bids or written quotes were taken on this purchase, as follows: ▪ Bids or quotes were not taken on this purchase because: Inclusion magazine covers the Cedar Valley and surrounding areas. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund Road Use Tax Sewer Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FY13PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the cur t available balance is ature Dept. Head . De gnee) $ 37,500.00 Date ( ignature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure uthorization Inclusion.xls (Mar 2010) CEDAR VALLEY • nCEDAR ALLEY 1clUS1on c1us10 CELEBRATE DIVERSITY... WELCOME INCLUSION The Cedar Valley is a community rich with diversity, from our schools to unique shop- ping and eating experiences to workplaces. As the population of Iowa continues to diversify, so does the Cedar Valley. In partnership with the Cedar Valley Alliance and Chamber and the Diversity/Inclusion Committee, The Courier will produce a full- color, glossy magazine to be distributed September 2014 and March 2015. The Courier also plans to republish a series of the diversity stories from the magazine into The Courier newspaper following each publication date. QUANTITY: 5,000 DISTRIBUTION: • Distribution at key businesses throughout the Cedar Valley as well as in area schools to be used as an educational tool • Additional distribution by the Cedar Valley Alliance & Chamber DESCRIPTION: • 8.5" x 11" full -color glossy magazine • Trimmed and stitched high -quality publication • E-edition RESERVE YOUR AD SPACE IN BOTH FALL 2014 & SPRING 2015 PUBLICATIONS FALL 2014 PUBLICATION DATE: Friday, September 26, 2014 FALL 2014 DEADLINE: Friday, August 22, 2014 SPRING 2015 PUBLICATION DATE: Thursday, March 26, 2015 SPRING 2015 DEADLINE: Thursday, February 26, 2015 [ALL ADS INCLUDE FULL COLOR] AD SIZES Full Page - 8" x 10.173" $1,515 Half Page Horizontal - 8" x 5" $865 Half Page Vertical - 3.911" x 10.173" $865 Quarter Page - 3.911" x 5" $540 PREMIUM POSITION RATES Back Cover - 9" x 11.5" [with 1/4"bleed] I $2,000 Inside Front Cover - 9" x 11.5" [with 1/4-bleed] I $1,715 Inside Back Cover - 9" x 11.5" [with 1/4"bleed] I $1,715 Professional design services will be available to all advertisers for their ads in this publication at no additional charge. AD SIZES & SPECIFICATIONS: CONTACTS: Sheila Kems, Niche Publications Manager 319.291.1448 I sheila.kerns@WCFCourier.com cWCFCourier.com OURIER COMMUNICATIONS City Clerk Use Only Finance Committee Approval Date I`I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 4,123.50 plus est. shipping costs of Leisure Services Department to expend $ to pay for or purchase 24 gauge steel roofing the shelters at Byrnes and Tibbets Parks This purchase or expenditure is being made because: The entire roof systems on 3 shelters were replaced due to age. Vendor selected for this purchase: ABC Supply ❑X Bids or written quotes were taken on this purchase, as follows: ABC Supply $4123.50 Received no bids from Menards, Home Depot, Ted's Home and Hardware, ProBuild, Lowes and Hawkeye Sheetmetal. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund El Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is submitted, �lLlr _ f� '.� � � sip' L �� /4/ ea d or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 75,000.00 $ 15,991.81 K:\shared goodies\forms\Expenditure Pre -Authorization Shelter roofs.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date D I 1 i liZt City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 5600 plus est. shipping costs of $ to pay for or purchase roof replacement at Hoing Rice Softball Complex. This purchase or expenditure is being made because: Roof was damaged by hail April 2012 Vendor selected for this purchase: Magee Construction nX Bids or written quotes were taken on this purchase, as follows: Magee Construction H&L roofing Nichols Construction $5103.00+ $1.46 per sqft sheathing damage if needed $5188.00+$4.00 per sqft $5200.00+$1.87 per sqft and3 no bids n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) Insurance money This expenditure is to be coded to the following budget line -item: 010-37-4105 01HL13 37HAIL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 262,374.00 and the current available balance is $ 104,027.32 9 77 Respectfully,submitted (Signature Dep /A)-l-C4'1ZGJ ad or Designee) Date (Sig ature Finance Dept. Review) %f Date K:\shared goodies\forms\Expenditure Pre -Authorization WSA Roof.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1 1 t I 1 1T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 15,947.70 plus est. shipping costs of $ 0.00 to pay for or purchase 510 bollards This purchase or expenditure is being made because: The bollards are needed to restrict access to the area Vendor selected for this purchase: Arbor Forest Products Bids or written quotes were taken on this purchase, as follows: Arbor Forest Products - $15,947.70 Lowes - $28,309.33 Pro -Build - $21,165.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 290 08 6110 2144 08GRT SHERWD (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted am and the current availab Resp (Signature Dept. Head or Designee) 30. $ g976e979e $-6g7956-so- t 4 4 V,01/4)11 /LiCLktLG• Date (Sligna'ture Finance Dept. Review) Date K:\shared goodies\forms\sherwood park.Arbor Forest.xls (Mar 2010) PATTIE MAGEE From: ARIC SCHROEDER Sent: Friday, August 01, 2014 11:30 AM To: PATTIE MAGEE Cc: TRAVIS NICHOLS; MICHELLE WEIDNER Subject: Pre-auth - purchase of 510 8"x8"x7' bollards from Arbor Forest Products LLC Pattie, Please prepare a pre-auth for Finance Committee approval at their August 11th Council meeting to purchase 510 bollards from Arbor Forest Products LLC for $31.27 per bollard, for a total purchase price of $15,947.70. The quote from Arbor Forest Products is located below in the chain of e-mails. This will be paid from our Sherwood Reap Grant. If you have any additional questions on the vendor, Travis in Leisure Services will hopefully have the information. Travis is sending me the two additional quotes as well (pro -build and Lowe's). I will get you those for inclusion in the pre-auth request. Let me know if you have any questions. Thanks, Aric From: TRAVIS NICHOLS Sent: Friday, August 01, 2014 11:05 AM To: ARIC SCHROEDER Subject: FW: 8x8-7 Travis Nichols Facilities/Project Manager Waterloo Leisure Services 319.291.4370 office 319.291.4297 fax Travis.nichols@waterloo-ia.org %lee o4 gaze daeeedd coma 6ejoile coo ad cut t e dtetl04aatcy. VeItec 4OWA` e' From: Denny Hinds[mailto:denny.hinds@agmail.com] Sent: Thursday, July 24, 2014 3:06 PM To: TRAVIS NICHOLS Subject: Fwd: 8x8-7 Below is a quote for 8x8-7' #2 SYP .60 Treated rough. 2 T/L's 255 Pcs per T/L. 510 pcs total. 31.27 ea. Delivered to Waterloo. Allow approx. 3-4 weeks for delivery. Thanks and let me know. i finds Denny Hinds Arbor Forest Products LLC 126 Woodstock rd. Wa!afioo.lowa 507C1 319-239-8699 888-816-2391 ,402-939-0154 r 319-230-8181 denny.hinds@arborforest.com 2 LOUE's' ProServices Quote Support Program Quote 4: Volume Savings Expiration Date: Customer Name: Genesis Estimate Project Description: Customer Phone#: Pricing is per Lowe's Store at: Store Phone 4: Store Contact: 2051349 9/4/2014 travls nichols 41467655E 3194914370 Store 41712 WATERLOO,IA (319)226-8298 james trentress Item 4 Quantity Item Description OSP Unit Price Extended QSP Price 88919 250 ROUGH 8X8-7 SYP.060 68.43 14,607.80 88919 280 ROUGH 8X8-7 SYP.060 58.43 15,191 8q 'All items requested for volume savings may not be listed it they did not qualify for OSP savings. MANAGER SIGNATURE Total savings for this quote is 10.1% OSP Total: $29,799.30 DATE 'THIS ESTIMATE IS NOT VALID WITHOUT A MANAGER'S SIGNATURE. 'LOWE'S RESERVES THE RIGHT TO LIMIT THE QUANTITIES OF MERCHANDISE SOLD TO CUSTOMERS 'ALL OF THE PRODUCT MUST BE ORDERED BY THE EXPIRATION DATE IN ORDER TO RECEIVE VOLUME SAVINGS *THIS IS AN ESTIMATE ONLY. DELIVERY OF ALL MATERIALS CONTAINED IN THIS ESTIMATE ARE SUBJECT TO AVAILABILITY FROM THE MANUFACTURER OR SUPPLIER. QUANTITY, EXTENSION, OR ADDITION ERRORS ARE SUBJECT TO CORRECTION. CREDIT TERMS SUBJECT TO APPROVAL BY LOWE'S CREDIT DEPARTMENT. 'LOWE'S IS A SUPPLIER OF MATERIALS ONLY. LOWE'S DOES NOT ENGAGE IN THE PRACTICE OF ENGINEERING, ARCHITECTURE, OR GENERAL CONTRACTING. LOWE'S DOES NOT ASSUME SELECTION OR CHOICE OF MATERIALS FOR A GENERAL OR SPECIFIC USE; FOR QUANTITIES OR SIZING OF MATERIALS; FOR THE USE OR INSTALLATION OF MATERIALS: OR FOR COMPLIANCE WITH. ANY BUILDING CODE OR STANDARD OF WORKMANSHIP. 'LOWE'S IS MAKING THE FOLLOWING QUOTE BASED ON ITS STANDARD COMMERCIAL TERMS, AND DOES NOT AGREE TO TERMS ANO CONDITIONS, INCLUDING ANY GOVERNMENTAL REGULATIONS, NOT SPECIFICALLY INDICATED OR REFERENCED IN THE REQUEST FOR THIS QUOTATION. IF TERMS AND CONDITIONS ARE PRESENTED, PRODUCT SELECTION AND PRICING MAY CHANGE PENDING LEGAL REVIEW. 'TAXES AND DELIVERY WILL BE ADDED AT TIME OF PURCHASE AS APPLICABLE. a9 76 3 2 Coin, -- 5 Pr.,,,.,d r-;.W14 7 G Co ST L/L d L6271.626L£ « £2.289Z264£ ZLLL #saleS UUO3 SZ:ZL SO-80-7L0Z PROSuild PRO -BUILD 2015 WEST RIDGEWAY AVE WATERLOO, IA (319) 232-7116 50701 DATE SALESMAN 8/01/14 0010 MIKE WILKERSON 290-00901450-000 WATERLOO LEISURE SERVICES 1101 CAMPBELL AVE WATERLOO, IA printed on: 8/01/14 50701 at 10:46 ESTIMATE ESTIMATE NO. j PAGE 000331 001 PLEASE REFER TO fl NUMBER iN YOUR CORPESPONI CE. 8X8 TREATED POST BID (TRAVIS) PRICESSU3IECT 8/01/14 TO C-IANGE AFTER F.O.B. LINE ITE.d (NUMBER OTY DESCRIPTION UNIT EX/UM UNIT PRICE EXT. PRICE PACKAGE/REV SION -- 0001-0001 DESC:8X8-7' TREATED POST SATUS: 10.SE01051 510 8X8-7' .60 CCA TREATED POST 510.000 41.50 21,165.00 i Total Weight: PACK NET TOTAL: SALES TAX: 7.000% PACK TOTALS: Total Weight: PACK NET TOTAL: SALES TAX: 7.000% .000 .010 SIGNATURE DATE T-__. _- --- -- - - - --- - --A - - FURNISH - - - I,iS IS AN ESTIMATE ONLY.PLEASE EXAMINE CAREFULLY AS WE AGREE TO ONLY THE ARTICLES AND QUANTITIES NAMED AND DESCRIBED HEREON. ALL AGREEMENTS CONTINGENT UPON STRIKES. ACCIDENTS OR O'F!_R CAUSES S OF DELAY BEYOND OUR CONTROL.. ALA SALES ARE SUBJECT TO TERMS AND CONDITIONS AS SPECIFIED AT TIME OF SALE. PRO -BUILD WII-I NOT GUA ANISE THIS ESTIMATE TO BUILD OR COMPLETE ANY SPECIFIC JOB OR CONTRACT. ANYSALES TAX. APPLICABLE, IS NO` INGt 7:'D. 21,165.00 .00 21,165.00 21,165.00 .00 TOTAI 21,165.00 CUSTOMER COPY-1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 8,966.82 plus est. shipping costs of $ 0.00 to pay for or purchase Acquisition and installation of (3) gates in the Sherwood Park area. This purchase or expenditure is being made because: The gates are needed to restrict access to the area Vendor selected for this purchase: Miller Fence Co. Inc. QX Bids or written quotes were taken on this purchase, as follows: Miller Fence Co. - $8,922.82 (only 1 bid received); Public bid opening held 7/31 O Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer El Sanitation ❑ Bonds ❑X Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 290 08 6110 2144 08GRT SHERWD (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available b $ $o,nno no (/ y s $ 69,956.30 t)KCC/nct. Slt)/f1,1-tUltk'S')ti (Signature Dept. Head esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\sherwood park.xls (Mar 2010) EXHIBIT "C" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and. pay all incidental costs in strict conformity with these documents for the stated process as payment In full. Our bid, consisting of the total of the tabulated amounts submitted for each bid tab Is, not to exceed: $ 8°166.8"Z The correct summation of actual bid tabulation figures will supersede any amounts shown on this Me - Submitting Submitting Frrn: �'�ac- \finC • Address.. ( 4r v\Je City: w ¢clo State: o)o\`` zip: 50`133 n ` Authorized Representative (print) �I' i S Authorized Representative Signature 601...Z3+- Ta.i Date : Z .)zA6 2 014 Email: 11 ,11czc-V�,C,VU.t Phone: Z°)1 4i4 Z4 Fax: Z3Z ` 3`tg EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please Bieck one: it Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document FIRM PRICING. Offered prices shall remain firm for a minimum of sbcty (60) days after the due date of this solicitation unless Indicated otherwise. Accepted prices shall remain flrm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date Addenda Number Date Addenda Number Date Addenda Number Date We choose not to bld at this lime but would like to be considered for future requests for bid. EXHIBIT "D" BID TABULATION — (1) North Hackett Road Gate Having examined the specifications with related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the work of the proposed project, Including availability of equipment and labor, Contractor hereby proposes 10 perform in accordance with this Request for Proposal, and at the prices stated. These prices shall cover all expenses incurred In performing the work required under the Contract Documents, of which this Request for Proposal is a part Contractor agrees to commence work under this contract on a date to be specified In a written Notice to Proceed' of the City and to fully complete the work In the contractual period of time allotted. Any amendment(s) to the scope of work will take the form of written amendment(s). The estimated quantities the Contractor has Indicated below do not necessarily reflect the actual quantities of debris that will be moved as part of this Contract. The estimated quantities will be used solely to assist the City in its evaluation of the blds for award of a Contract. If one Is to be made. The Contractor acknowledges that no representation or guarantee Is made by the City or its agents as to the actual amount of each type of debris to be moved, or the total amount of debris to be moved. The Contractor shall pay all tipping loos and disposal costs and tho tipping fees shall be Included In the unit prices submitted on the Bid Submittal Form. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE TIPPING FEES OR DISPOSAL FEES. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE (Written) UNIT PRICE (Numeric) PRICE EXTENSION (Numeric) 1.0 Gate Materials total Total cost for all materials acquired. Proposers are encouraged to provide additional detail to break out the lump sum amount.laarhp (Includes gate, posts. hinges. latches, etc.). Stan Lump sum Lump Sum : t b�3.`1 4 2.0 Gate Installation (labor) total. Total cost to deliver and Install said gate, including al labor, use of tools, equipment, etc. (includes gate, posts, tinges, latches, etc.). Hours $ $1115 CO Dollars Per Hour Per Hour THIS BID TABULATION IS FOR THIS SITE: North Hackett Road Gate al (WRITTEN) TOTAL BID PRICE NOT TO EXCEED: $ Z:) � (NUMERIC) $-� 1-ka K4-- -..v(1i� Gi c��t CONTRACTOR: i �I�-� �- � -- ` '�C � By: Compa y Name Authorized Re resentattve Signature EXHIBIT "D" BID TABULATION - (2) Greenwood Avenue at Highway 218 Gate Having examined the specifications with related documents and the sites of the proposed work, and being famiiar with all of the conditions surrounding the work of the proposed protect, Including availability of equipment and labor, Contractor hereby proposes to perform In accordance with this Request for Proposal, and at the prices stated. These prices shall cover all expenses incurred In performing the work required under the Contract Documents, of which this Request for Proposal Is a part. Contractor agrees to commence work under this contract on a date to be specified In a written 'Notice to Proceed' of the City and to fully complete the work In the contractual period of time allotted. Any amendment(s) to the scope of work will take the form of written amendment(s). The estimated quantities the Contractor has indicated below do not necessarily reflect the actual quantities of debris that will be moved as part of this Contract. The estimated quantities wtli be used solely to assist the City In Its evaluation of the bide for award of a Contract, If one Is to be made. The Contractor acknowledges that no representation or guarantee Is made by the City or its agents as to the actual amount of each type of debris to be moved, or the total amount of debris to be moved. The Contractor shall pay all Upping fees and disposal costs and the tipping fees shall be Included In the unit prices submitted on the Bld Submittal Form. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: PRICING SHALL INCLUDE ALL APPLICABLE TIPPING FEES OR DISPOSAL FEES. ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE (Written) UNIT PRICE (Numeric) PRICE EXTENSION (Numeric) 1.0 Gate Materials totaL Total cost for all materials acquired. Proposers are encouraged to provide additional detail to break out the lump sum amount (Includes gate, posts, hinges, latches, etc.). Lump Sum Lump Sum Lump Sum $ `rd3 • 1 2.0 Gate Installation (labor) total. Total cost to deliver and install said gate, including all labor, use of tools, equipment, etc. (includes gate, posts, hinges, latches, etc.). Hours $ $ 1315,a0 Dollars Per Hour Per Hour - THIS BID TABULATION IS FOR THIS SITE: Greenwood Avenue at Hinhwav 218 Gate '�apZ� p �} III \ f t q<% ltIar TOTAL BID PRICE NOT TO EXCEED:; �- ICTI? . f f (NUMERIC) 5�+.�wc�> ��ltu�fl�� igk7Y E jc ci F� (WRn7EN) CONTRACTOR: \ t;' 11 trce � e _ l Sb l �.e • By: ` 11�� r Authorized Rep entative Signature Com any Name EXHIBIT "D" BID TABULATION - (3) Greenwood Avenue at Greenhill Road Gate Having examined the specifications with related documents and the sites of the proposed work, and being familiar vAth al of the conditions surrounding the work of the proposed project, including availability of equipment and labor, Contractor hereby proposes to perform In accordance with this Request for Proposal, and at the prices stated. These prices shall cover all expenses incurred in performing the work required under the Contract Documents, of which this Request for Proposal is a part. Contractor agrees to commence work under this contract on a date to be specified In a written 'Notice to Proceed" of the City and to fury complete the work In the contractual period of time allotted. Any amendment(s) to the scope of work will take the form of written amendmen (s). The estimated quantities the Contractor has indicated below do not necessarily reflect the actual quantities of debris that will be moved as part of this Contract. The estimated quantities will be used solely to assist the City in Its evaluation of the bids for award of a Contract, If one is to be made. The Contractor acknowledges that no representation or guarantee Is made by the City or Its agents as to the actual amount of each type of debris to be moved, or the total amount of debris to be moved. The Contractor shall pay all tipping fees and disposal costs and the tipping fees shall be included In the unit prices submitted on the Bld Submittal Form. Contractor agrees to complete the project as described in accordance with the specifications and other information included in the contract documents for the following prices: . PRICING SHALL INCLUDE ALL APPLICABLE TIPPING FEES OR DISPOSAL FEES. l ITEM NO. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PRICE (Written) UNIT PRICE (Numeric) PRICE EXTENSION (Numeric) 1.0 Gate Materials total. Total cost for all materials acquired. Proposers are encouraged to provide additional detail to break out the lump sum amount. (Includes gate, posts, hinges, latches, etc.). Lump Sum Lump Sum Lump Sum b, I, f 3 ^ 1 2.0 Gate Installation (labor) total. Total cost to deliver and Install said gate, including all labor, use of tools, equipment, etc. (Includes gate, posts, hinges, latches, etc.). Hours $ $ l 375 ,.73 Dollars Per Hour Per Hour THIS BID TABULATION IS FOR THIS SITE: GreenwoodJAvenue at Greenhill Road Gate `�,�I IS TOTAL BID PRICE NOT TO EXCEED: $ Z 7l a . f'T (NUMERIC) $ ri AQ ki.r1N1),` L� _ it ,_ t l q F-�^ tQ-. CONTRACTOR: t \.M.2t• 1 Q.ACQ,CQ . £C • By:C 1 �� Company Name orized Repreve Signature EXHIBIT "H" BIDDER SUSPENSION AND DEBARMENT REQUIREMENTS hi response to federal law concerning suspension and debarment and in accordance with OMB Guidance in 2 CFR Part 180 and Executive Orders 12549 and 12689, all federally funded projects shall be performed by a qualified bidder. The qualified bidder has been further defined as follows: To be a qualified bidder, the person, corporation, partnership, or firm shall not have been suspended and disbarred from procurement for the Federal Government. The contractor shall provide the City with a certification that he is a qualified bidder according to the above definition. The Certification shall be submitted with the contractor's bid. A copy of the form of "Bidder Suspension and Debarment Certification" is included below. If it is determined that the contractor does not meet this qualification after he begins work, a shutdown notice shall be issued and the voiding of the contract shall begin unless the contractor becomes qualified. BIDDER SUSPENSION AND DEBARMENT CERTIFICATION Project Name: Sherwood Gate Acquisition and Installation Services Date of Bid Opening: „ILA/ 31 .2014 To be a "qualified bidder", from the time the bid or proposal is submitted until award of the contract, and thereafter during the term of the contract if the bidder is awarded the contract, the person, corporation, partnership or firm shall not have been, nor shall it be, debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. The undersigned hereby certifies that the bidder (proposer) identified in this certification is a "qualified bidder" as defined above, and the bidder hereby agrees to notify the City of Waterloo immediately if the bidder's status as a "qualified bidder" changes after the date hereof. Company Name: IA; 1`4tr 1 an�.e gpi ,�.�ne DUNS Number: C'n5S 510 63 (Data Universal Numbering System Number assigned by Dun at Bradstreet) Corporate Officer: ` �k�t�a�✓ Title: Date: 7 - '14 City Clerk Use Only Finance Committee Approval Date I11I1`i- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE 9300.00 plus est. shipping costs of $ 250.00 to pay for or purchase Hammermill box - Tub Grinder This purchase or expenditure is being made because: Box deteriorated. Will not safely hold screens. Vendor selected for this purchase: Vermeer n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-2110 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 295,000.00 ✓ $ a9h� - z() 09 �✓1c LL �zcc�lu2 r K:\shared goodies\forms\Sanitation - Hammermill Box - Tub Grinder - Aug 2014.xls (Mar 2010) City Clerk Use Only Finance Committee ++ Approval Date l 1 t l /`1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Safety Committee Department to expend $ NTE 3,200 plus est. shipping costs of $ to pay for or purchase Trainer/speaker for the 2014 Safety/Wellness Fair This purchase or expenditure is being made because: Vendor selected for this purchase: HR Connect n Bids or written quotes were taken on this purchase, as follows: Alternative programs were reviewed. This program seems to fit the best for the price. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund Road Use Tax ❑ Sewer ❑ Sanitation • Bonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-09-8255-163 /.6/5 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature D Head or Designee) $ 10,000.00 $ 10,000.00 1j �� t 811�GFi�L l-'.14C414 GG'L- Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) � ec d 131 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date SI U ( I `i- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,825.43 plus est. shipping costs of $ 250.00 to pay for or purchase Adaptor, Lift Arm and cyclinder This purchase or expenditure is being made because: Repair items for bombadier Vendor selected for this purchase: Prinoth ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only - Prinoth Canada $3,825.43 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Hd d Sanitation (Project Code) $ 10, 700.00 ✓ $ 10,121.70 : �.(��;, f�; � ;•a.c. 1v i.1 £ '24 (Signat re Finance ept. Review) Date K:\shared goodies\forms\2014-July-Expenditure Pre -Authorization -Adaptor, lift arm, cylinder for bombadier-Prinoth-Canada.xls (Mar 2010) /2ccd 7-3/ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date d ( I (, /- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 15,000.00 plus est. shipping costs of $ 100.00 to pay for or purchase 1 - Video detection system This purchase or expenditure is being made because: To replace deteriorated loops at Park Rd. and Broadway Vendor selected for this purchase: Traffic Control Corporation n Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $15,000.00 Brown Traffic Products Davenport, IA $17,725.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund n Road Use Tax n Sewer n Sanitation �X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) .✓ ✓ $ 4ae00.00 4 OC) C $ 16,743.05 ,tn., i / ig ature Dept. H d or Designee) ! D e (Signatu e Finance Dept. Review) Date K:\shared goodies\forms\2014-July-Expenditure Pre -Authorization -Video detection system -Traffic Control -Park Rd. & Broadway.xls (Mar 2010) in which budgeted amount is and the current available balance is Respectfully submitted, City Clerk Use Only Finance Committee Approval Date Sif fkif City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,796.7I plus ext. shipping cost of $ 50.00 to pay for or purchase ADS Dwall F2648 Solid 42" x 60' pipe on Texas St. across from I lawkeve Lift station. This purchase or expenditure is being made because: Deteriorated storm culvert pipe. Vendor selected for this purchase: Schimberg Co. Bids or written quotes were taken on this purchase, as follows Two quotes taken. Utility Equipment Company and Schimberg Co. Schimberg Co. was low quote with total cost including freight $2,846.71 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 571-14-5310-1511 (Fund - Department - Activity - Account Number) (Project Code) $ 5,000.00 $ 5.000.00 -.�-� U 2or�{ � .�e.�ic.�.tc, t, ,c 142 fi L kJii-f (Signature Dept. Head Or Designee) Date (Sig ature Finance Dept. Review) Date SCHIMBERG CO. 1106 Shaver Road NE Cedar Rapids, IA 52402 Ph: 319-365-9421 FAX:319-365-9867 www.schimberg.com Bill .1 CITY OF WA I ERf.00 WMS To: 13505 EASTON AVE WATERLOO, IA 50702-2000 PHONE:(319) 291-4553 EMA/L:bchappellgschimberg.com Terms Reg Ship Date NET 30 DAN'S 07/28/I4 Tolail W Frrt'fermr Plated By Ship Point SCIIIMRI' IIG CEI)AIt I2.AP1115 PRICE QUOTATION 07/28/ 14 72892118-IIII 07/ 28/ 14 BRENT CIIAI'1'3:1,1 , »AN 1111.11Y 0.00000 1rol':IcnT ADM LIONAI. hMAlth CITY OF WATERLOO WMS 3505 EASTON AVE WATERLOO, IA 50702-20011 Ship _Yla 131sS'I' W A\' NS Part Number And Description N85002014200 ADS DWALL F2648 SOLID 4 2X20 FREIGIJT ADDITIONAL 550.00 WILL BE DIRECT SHIPPED FROM FAC FORY 1 Lines Total SALESPERSON CONTACT INFORMATION BRENT CHAPPELL bchappell@schimberg.com Quantity Qty Ordered U/M 60 NACI J Quote Total Net Price 46.6117-6 Ext. Price 2796.71 2,796.71 S"L ol✓ ° 2Rt/LiI If "NS" is indicated in the "NS" column or any part number beginning with an "N" or "W" is non -stock material and subject to manufacturers restock & return freight charges. -- The prices quoted are subject to inventory availability and changes in raw material costs. --- -- Jobs with multiple shipments or a duration of more than 30 days must be authorized in advance. --- Customer Copy Page 1 of 1 0 C:f 0(7) aJ 4_, 0 m a L" y, o a_ rfl w 1- 24 DESCRIPTION ( ))) r.) R 7 AA!1!An Nd E,T7,0 NON/tIWA'O/HV Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co ittee approval required? YES NO If so, date approved: % I (1 ( 1'1- City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount , /Fund Dept Activity Acct # Acct Name Proj Code Amount CASH Medical Tuition/Eq. 12GRT00013 5,966.00 010 12 y416- 1315 Med. Education/Train 5,966.00 i;ip,J4r,),45 Kr- ",=r's I `K �fW% u_:: /ar! /j-'/ Ai /u{/9. 12GRT00013 TOTAL $5,966.00 TOTAL $5,966.00 This amendment is being requested because: Our current "Iowa Paramedics" (NREMTI-99) need to transition to the "New" level Paramedic. This is a state mandate from the Iowa Department of Public Health. Hawkeye Community College has agreed to facilitate an online transition course. Waterloo Fire Rescue will be enrolling 21 members into the class. Cost is $286.25 per student. Prior Committee Actions (Dates): ( ignature l9rzpt. Head or Designee) Date s (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) Sent over 080114. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Library Technology Grant--eReaders City Contract No. Project Manager Project Budget Total Claudia Rivera $ 2,100.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes x No Grant Name Iowa Library Services/Library Technology Grant C. City Match Source of Funding D. Other Entities Yes x No Name Friends of Library Library general fund budget % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Seven e-readers for the English as a Second Language class will be purchased with about fifteen titles loaded on each, including Practice Makes Perfect series for ESL learners, English -Spanish Dictionaries, and grammer/activities workbooks. The ereaders will be used in the library only and can be adapted to different languages for the ESL student. The project is funded with a state library grant and supplimented with $500 from the Friends of the Library with the remaining balance paid from the Library's general fund budget. 0.00% 71.40% 5.00% 23.60% Done None Yes No ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-nooks.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee c 1 � Approval Date Sy! t' f 1 I r Project Name (from page one) Library Technology Grant--eReaders Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 and 3100 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: (Each column should only include amounts by fund) Fund: 010 1, 500.00`1 Fund: 010 Fund: 010 Fund: 500.00 100.00 Total $ 100.00 1,500.00 500.00 TOTALS $ 1,500.00 $ 500.00 $ 100.00 $ - $ 2,100.00 1583 Downloadable materials 1583 Downloadable materials 1583 Downloadable materials 1,500.00 $ 1,500.00 500.00 500.00 100.00 100.00 TOTALS $ 1,500.00 $ 500.00 # $ 100.00 # $ $ 2,100.00 'MU 7/31/.10/9- (Si atureDept. Head Date (Signature Finance Dept. Review) Date users\michelle-w\forms\project-worksheets-nooks.xls\Page 2 (Donat-non constr) (Mar 2010)