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Home My WebLink About08/04/2014FINANCE COMMITTEE August 4, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of July 28, 2014. NEW BUSINESS 1. Varsity Cleaners, 216 W. 11th Street is requesting a refund for garbage services in the amount of $441.00 for the following properties as they have a private hauler: 212 W. 10th Street, 223 W. 10th Street, 1210 Jefferson Street, and 1200 Commercial Street 2. Becky Seifried, 3616 Pheasant Lane is requesting a garbage refund in the amount of $94.50 as she has been charged for garbage when her condo association is responsible for payment. 3. Pre Authorizations to Expend over $1,000.00 Dept. P Amount + Est. S� Expenditure Clerk/Finance $31,466.76 INRCOG — FY15 Membership dues Engineering $18,946.00 Spraying trees in the riprap, in various reaches along the flood control system. Leisure Services $1,661.00 Dram/Shop Liquor Liability Insurance 9-7-14 to 9-6-15 for the Young Arena to serve beer & wine coolers, also Sunday sales. Leisure Services $17,115.00 Replacement of chip box body with 14' dump truck body on truck #302. Leisure Services $1,077.20 Chemical & fertilizer for turf management in the downtown area. Mayor $2,500.00 Cedar Valley Coalition 2015 membership dues. Street $1,511.51 Degreaser BUDGET LINE ITEMS TO BE AMENDED 4. Approve Project Budget for Golf Marketing Campaign funded with discretionary hotel - motel taxes awarded April, 2014 in the amount of $9,000.00. 5. Approve Project Budget for FY15 School Resource Officers funded by the Waterloo Community School District in the amount of $250,000.00. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE July 28, 2014 5:05 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of July 14, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Investigator Hageman Bloodstain Pattern Ankeny, IA 07/29/14- $455.00 Analysis School 07/31/14 Craig Clark, Building ICC Annual Building Ft. Lauderdale, 09/27/14- $2,432.00 Official Conference FL 10/05/14 Ayes: Three. Motion carried. Mr. Schmitt questioned the value of the ICC Annual Building Conference. Craig Clark, Building Official, explained the necessity of the training request. Moved by Schmitt, seconded by Jones that the request to refund garbage overcharges to the Community Southern Baptist Church, 522 Anthony Street from February 1, 2011 in the amount of $1,413.74 for property located at 522 Anthony Street, as service is provided by a private hauler, be approved. Ayes: Three. Motion carried. Mr. Jones questioned the process for requesting a refund. Suzy Schares, City Clerk, explained that the garbage has not been picked up from this address due to them having a private hauler. The process for requesting a refund was explained. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Finance Committee July 28, 2014 Page 2 Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $1,792.00 Annual Service Agreement renewal for SmartNet Equipment — Five Sullivan Brothers Convention Center. Building Maintenance $6,274.76 Annual contract renewal with Jaytech, Inc. to provide inspections & chemicals for cooling towers at City Hall & Young Arena Building Maintenance $2,510.35 Replace VFD on air handler at Waterloo Public Library. Building Maintenance $7,815.00 City Council Chambers and Control Room Camera and Audio Mixer addition (including SDI to composite conversion for all three (3) cameras) Building Maintenance $4,815.00 Overhead rolling service door for loading dock at Five Sullivan Brothers Convention Center. Center for the Arts $5,000.00 NTE FY15-Blanket authorization for collection conservation of the permanent collection artwork. Central Garage $4,915.48 + $650.00 S/H Under body support and angle — Fire #304 & steering box bracket assembly. Leisure Services $1,840.00 Airing of television commercials. Leisure Services $5,292.50 Fifty (50) UR2-48 Series LED Kits to replace T-12 fluorescent fixtures at Young Arena. Leisure Services $8,700.00 NTE Design services for replacement of Tennis Center Building at Byrnes Tennis Center. Police $15,965.00 Renewal of the annual support agreement for Shieldware, TraCs software and NCIC server for July 2014 to June 2015. Police $500.00 NTE Meals for the Safety Services Career Camp. Traffic Operations $10,030.00 + $100.00 S/H Two (2) Autoscope cameras with hardware. Waste Management Srv. $8,562.95 A VFD for #2 Easton RWW Pump. Waste Management Srv. $4,416.00 Rebuild of #2 Satellite Blower Motor with bearings, inspection, teardown, balance and assembly. Waste Management Srv. $12,825.00 Replacement pumps for #1 pump at Park Road Lift Station. Waste Management Srv. $11,842.29 + $400.00 S/H Easton aeration blower rebuilds parts for #3 Easton Blower. Waste Management Srv. $14,710.00 + $400.00 S/H One Moyno Pump Model 2F090G1 — CDQ 3AAX for #1 digester sludge transfer replacement pump. Waste Management Srv. $2,722.12 + $150.00 S/H One Hayward Gordon Pump Frame #2E for digester sludge recirculation pump. Finance Committee July 28, 2014 Page 3 Ayes: Three. Motion carried. Mr. Schmitt questioned the pre-auth for the Council Chambers. Craig Clark, Building Official, explained that this is adding a third camera and then a piece to fix the sound issues. Moved by Cole, seconded by Schmitt that project budget for the Jack Ralph Canty bequest to the library in the amount of $132,215.26 to be used for the purchase of books, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that the project budget for the 2014 Byrnes Tennis Center Replacement project, to be funded with a grant of $90,000.00 from the Black Hawk County Gaming Association, a hotel/motel tax grant in the amount of $5,857.00 and City bonds in the amount of $9,143.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for Fire Truck Repairs to be funded with insurance proceeds in the amount of $25,449.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that project budget for the FY2015 Geraldine Road Phase 3 construction to be funded with a RISE grant in the amount of $359,115.00 local option funds also in the amount of $359,115.00 and $2,400.00 in bond funds for a total project cost of $720,630.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that authorization to increase several line items on file in the City Clerk's office in the amount of $100,064.35—Submitted by the Planning Department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated July 28, 2014, in the amount of $4,972,664.34, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:13 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director CITY OF WATERLOO Committee Communication Finance Committee Meeting: 08/04/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Suzy Schc, rem # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Becky Seifried, 3616 Pheasant Lane is requesting a garbage refund in the amount of $94.50 as she has been charged for garbage when her condo association is responsible for payment. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. UUAEEFR CHANGE 7/28/14 14:11:57 Edit Customer Account 08 15 1444 Customer 9731 Type options, press Enter. 2=Wrk Orders 5=Units 6=Cust Comm 7=Pmt Prom 8=Garb Units 9=Yard Waste Account 08 15 1444 3616 PHEASANT LN Apt. Customer 9731 SEIFRIED REBECCA Telephone 2327272 Mail to 9731 SEIFRIED REBECCA 3616 PHEASANT LN WATERLOO IA 50701 Activity Code _ Contract Type K Consumption Type W Owner/Maint WW Copies 1 Water Tax % Sales Tax Code Special Rate _ Acct Type _ TOUCH READ Start Date 61808 Readings: Small 215 Medium 0 Large 0 SignatureWDeposit: Date 62708 Sign Flag Y Lien Exempt _ Date Deposit Water: Amount Flag N Garbage: Amount Flag N Units to Bill Sewer: Amount Flag N Units to Bill Electronic Banking: _ Bank Account Type _ Out of Town: Departure Return Final Read Date SOAP Date Winter Cons. Standing Order F3=Exit F4=Prompt F9=Add mode F14=Mthly bill F17=Bill F18=Bi11/Pmt F20=Meter F21=Cust His Last option was: DAILY OPERATIONS F15=Acct F22=Bill 1 1 11 Bill Fire Maint. 5/23/14 + His F16=Acct Info His POB 27 WATERLOO IA 50704 POB 27 WATERLOO IA 50704 READINGS 2/03/11 ir)/D9/10 321 310 11FAaP PER 100 CU FT 11 UNITS: GARBAGE 1 SEWER 1 GROSS NET WATER 24.44 274_28 SEWER 43.53 41.46 -.,-J GARBAGE oe 31.50 STORMWATER 8.66 8. 25 TAX TOTAL 1. 63 11.1. '.1 1. 106, 1.2. KEEP THIS SIDE FOR YOUR RECORDS <TOTAL DUE 111.341 106. 12 ACCOUNT 8-15-1444-009731 K ADDRESS 3616 PHEASANT LN WATERLOO TERMS: 30 DAYS -THANK YOU DILLING DATE 2/21/11 NET MUST DE RECEIVED DY 3/14/11 111111111!Illi111111111111111111$111 ACCOUNT ADDRESS • FOB 27 WATERLOO IA 50704 - I c r26 . - 10/2F/t.)F 4n 92. 19 87.8 ACCOUNT ADDRESS 7-ESANT LH F1RM2:30 9 -15 -1444 jilfl 1 Hi 111113 !Hi; /izto ./9_,J4L")) C 44.E (mac) •,cc)76r 3194-0-19,.23 4dattoi o-7t660 aid-e/ - hla) flit.gazbast. 6-7=e4 akt.c. /. _537o / 7/28/2014 Black Hawk County Detailed Parcel Report BLACK HAWK COUNTY REAL ESTATE ASSESSMENT AND TAX INFORMATION Parcel ID Deed Holder Tax Mail to Address 8813-04-430-020 SEIFRIED,REBECCA MARIE SEIFRIED,REBECCA MARIE 3616 PHEASANT LN #B1 WATERLOO, IA 50701-0000 PDF No. Map Area Contract Buyer 5 SWTLO CONDO Property Address Current Recorded Transfer 3616 PHEASANT LN WATERLOO, IA 50701-0000 Date Drawn Date Filed Recorded Document Type 6/18/2008 6/20/2008 2008 025612 D ur"I_E:v BUILDING PERMMilT Date AmountNUTC / Type Date Number Amount Reason 6/18/2008150,000 CONDOMINIUM SALE - PRIOR 09 / Deed 6/24/2011 WA 01564 3,255 Roof 10/14/2002 WA HA 1113 1,500 Fireplace A/C 4/18/2003149,900 CONDOMINIUM SALE - PRIOR 09 / Deed 10/11/2002 WA HA 1083 5,870 10/8/2002 WA 1376 97,712 New Dwlg ASSESSED VALUES;- ED;TS Year Class 2014 R 100% Value Land Dwelling Building M/E Total Acres 9,040 141,170 0 0 150,210 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Credit Tax Relief Agricultural Credit Family Farm Credit Y Taxable Value Land Dwelling Building M/E Total 9,040 141,170 0 0 150,210 Year Class 2013 R 100% Value Land Dwelling Building M/E Total Acres 9,040 141,170 0 0 150,210 0 Credits Military Exemption Homestead Credit Disab ed Veteran Credit Property Tax Relief Credit Agricultural Credit Family Farm Credit Y \ Taxable Value Land Dwelling Building M/E Total 4,918 76,797 0 0 81,715 Year Class 2012 R 100% Value Land Dwelling Building M/E Total Acres 9,040 141,170 0 0 150,210 0 Credits Military Exemption Homestead Credit Disabled Veteran Credit Property Credit Tax Relief Agricultural Credit Family Farm Credit Y 1 I ( I http://vm 2.co.black-hawkia.us/website/bhmap/bhRepDet.asp?apn=881304430020 1/3 7/28/2014 Black Hawk County Detailed Parcel Report pa1 xable 1and Dwelling Building otal lue 4_,775 74,561 0 r/E r79,336 TAX INFORMATION ASSESSMENT YEAR 2012 PAYABLE 201312014 Tax District 940001 - WATERLOO Gross Value Taxable Value Military Exemption Levy Rate Gross Tax Net Tax Corp 150,210 79,336 0 40.61203 $3,222.00 $3,026.00 Nocorp 0 0 0 0 $0.00 Homestead Credit Disabled Veteran Credit Property Tax Relief Credit Ag Credit Family Credit Farm Corp $196.97 $0.00 $0.00 $0.00 $0.00 Nocorp $0.00 LEGAL PHEASANT MEADOWS CONDOMINIUMS BLDG B UNIT 1 LAND Basis Front Rear Side 1 Side 2 Lot Area Acres Sq. Ft x Rate 3616.35 0.083 Totals: 3616.35 0.083 DWELLING CHARACTERISTICS Type Style Total Living Area Condominium 1 Story Frame 1266 Year Built Area Heat AC Attic 2002 1266 Yes Yes None Total Rooms Above Total Rooms Below Bedrooms Above Bedrooms Below 4 0 2 0 Basement Basement Finished Area No Basement Floor Full 0 0 Foundation Flooring Conc Carp / Vinyl Exterior Walls Interior Finish Vinyl Drwl Roof Asph / Gable Non -Base Heating Floor/Wall Pipeless Handfired Space Heaters 0 Plumbing 2 Full Bath Type Count < 1 Lavatory Fireplace 1 Story 1 IStyle Area Gas/Elec-Side Porch 1S Frame21 Open Style Area Deck1Nood Deck-Med 120 BAQEMIL-NT http://wwo2.co.black- hawk ia.us/websitelbhmaplbhRepDetasp?apn=881304430020 2/3 7/28/2014 BlackHawkCountyDetailed Parcel Report GARAGES rear Built 2002 Att Frame 11:1 Style idth Length 0 Area 438 Basement 0 Qtrs Over None Area 0 AC 0 None Entry Status: http://w.wJ2.co.black hawicia.us/website/bhmap/bhRepDet.asp?apn=881304430020 3/3 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 08/04/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Surgy Scher re4- # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Varsity Cleaners is requesting a refund in the amount of $441.00 for garbage pickup for the following properties as they have a private hauler; 212 W. 10th Street-126.00 223 W 10th Street -63.00 1210 Jefferson Street-126.00 1200 Commercial Street-126.00 Summary Statement: Varsity Cleaners has a private hauler. Expenditure Required: As indicated above Source of Funds: GARBAGE REFUND 525-15-5400-1785 Policy Issue: None Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. UUG6DFR DISPLAY 7/25/14 10:59:40 Display Account History Account No 13 10 1010 18450 Billing Date Customer VARSITY CLEANERS INC Ph 233-3571 Activity Address 212 W 10TH ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 6/23/14 28 53.16- 90.84- 63.00- 16.50- 223.50- P 3/21/14 26 49.95- 90.84- 63.00- 16.50- 220.29- P 12/23/13 27 46.80- 92.82- 16.50- 156.12- P 9/23/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P 6/21/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P _ 3/21/13 30 51.20- 98.76- 63.00- 16.50- 229.46- P F3=Exit F14=Mth1y Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY Displ Account No 13 10 1040 18451 Bi Customer VARSITY CLEANERS INC Address 223 W 10TH 5=Payments ? Billing Date 6/23/14 3/21/14 12/23/13 9/23/13 6/21/13 3/21/13 Consu 70 29 8 10 9 6 ay Account History lling Date Ph 233-3571 ST WATERLOO Water Sewer Payment Payment 126.63- 77.10- 60.41- 77.10- 25.52- 37.50- 26.96- 37.50- 25.52- 37.50- 25.52- 37.50- Garbage STORM Payment Payment 31.50- 8.25- 31.50- 8.25- 8.25- 8.25- 8.25- 8.25- 7/25/14 9:45:18 Activity Total St Cnd Payment 243.48- P 177.26- P 71.27- P 72.71- P 71.27- P 71.27- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS c*B\ NYYvau,-kebia reLied', Account No 13 20 Customer VARSITY Address 1210 5=Payments ? Billing Dat e 6/23/14 3/21/14 12/23/13 9/23/13 6/21/13 3/21/13 Consu 30 30 30 31 27 27 UUG6DFR DISPLAY Display Account History 2040 18451 Billing Date CLEANERS INC Ph JEFFERSON ST Water Sewer Payment Payment 56.40- 98.76- 56.40- 51.20- 52.64- 46.80- 46.80- 98.76- 92.82- 92.82- 92.82- 92.82- 233-3571 WATERLOO Garbage Payment 63.00- 63.00- 7/25/14 9:45:52 Activity STORM Total St Cnd Payment Payment 16.50- 234.66- P 16.50- 234.66- P 16.50- 160.52- P 16.50- 161.96- P 16.50- 156.12- P 16.50- 156.12- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS Tc+& C 11.0L,L t ib MocL UUG6DFR DISPLAY Display Account History Account No 13 20 1080 18503 Billing Date Customer VARSITY CLEANERS INC Ph 233-3571 Address 1200 COMMERCIAL ST WATERLOO 5=Payments ? Billing Consu Date 6/23/14 32 3/21/14 25 12/23/13 32 9/23/13 34 6/21/13 32 _ 3/21/13 28 Water Payment 59.64- 7/25/14 10:14:53 Activity Sewer Garbage STORM Total St Cnd Payment Payment Payment Payment 88.86- 63.00- 16.50- 228.00- P 48.31- 88.86- 63.00- 16.50- 216.67- P 54.15- 109.91- 17.66- 181.72- P 57.04- 114.15- 17.66- 188.85- P 54.15- 109.91- 17.66- 181.72- P 48.25- 101.44- 17.66- 167.35- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS anivo-uth Az) City Clerk Use Only Finance Committee Approval Date 6 /It �� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 31,466.76 plus est. shipping costs of $ to pay for or purchase Membership Dues - FY15 This purchase or expenditure is being made because: Vendor selected for this purchase: Iowa Northland Regional Council of Govts (INRCOG) n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund n nBonds Road Use Tax n Sewer Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 01001-5710-1393 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 31,46 . L $ 3/ 4/407 d&C__ 229-/V (Signature Dept. Head or Designee) Date (Signature( Finance Dept. Review) Date K:\shared goodieslforms\Copy of Expenditure Pre-Authorization.INRCOG.xls (Mar 2010) City of Waterloo aver Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 18,946.00 plus est. shipping costs of $ 0.00 to pay for or puchase Spraying trees in the riprap in various reaches along the flood control system. This purchase or expenditure is being made because: The Corps of Engineers requires the City to maintain our levee system. Bids or written quotes were taken on this purchase, as follows: Keeling Tree Service, Mason City: No Bid Landmark Turf Services, Dunkerton: $18,946.00 Family Tree Care, Des Moines: No Bid l l Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): This expenditure is to be coded to the following budget line -item: 413-07-5600-2171 f(Coci UtnlPi (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Pept. Head or Designee) Date (Si ture $ 363,000.00 V $ 310,842.39 62. =finance Dept. Review) i`1 Date users\shared goodies\forms\[File] (April 2003) City of Waterloo Expenditure Pre -Authorization Request Form C4 Clerk Use Only Finance Committee 1 Approval Date 81 l i �� Lf The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,661.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-14 to 9-6-15 for the Young Arena to serve beer and wine coolers, also Sunday sales. This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance ❑ Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: PDCM has been the only company to submit a bid the past 12 years and our rates have continued to decrease with PDCM over those years. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax 0 Sewer n Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, l (,0 at re $ 5,500.00 " / $ 5,500.00 ept. He or Designee) Date (Signature F\nance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee City of Waterloo Expenditure Pre -Authorization Request Form Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 17,115.00 plus est. shipping costs of $ to pay for or purchase Replacement of chip box body with 14' dump truck body on truck #302. This purchase or expenditure is being made because: To replace #301 a 1990 Ford dump truck that was disposed of. Vendor selected for this purchase: Dons Truck Sales Inc. Bids or written quotes were taken on this purchase, as follows: Dons Truck Sales Inc. Fairbank, IA $17,115.00 Stuber Enterprises Inc. Waterloo, IA $17,700.00 Henderson Truck Equipment Inc. Manchester, IA $18,870.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants D Other (specify) This expenditure is to be coded to the following budget line -item: - 4-4 1-4 413-37-4100-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is or Designee) Date (Signature (Project Code) $ /to. OW / 4 0n $ ()e i) ��2t--(h 729// finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth #302 Dump Body Replacement (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date R14I ( 4- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,077.20 plus est. shipping costs of $ to pay for or purchase Chemical and fertilizer for turf management in the downtown area. This purchase or expenditure is being made because: These products are needed to properly maintain the above listed facilities. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: D&K Products Bids or written quotes were taken on this purchase, as follows: Bids were received from D&K Des Moines, Van Diest Webster City, Agrium Advanced Technologies Ankeny. El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax ❑ Sewer n Sanitation 0 Bonds ❑ Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1537 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful) submitted, stature Dead or De ' ee) K:\shared goodies\forms\Pre-Auth Par ss Chemicals (Mar 2010) $ 10,520.00 $ 10,520.00 (1. 1 11'7(1 (Signature Fnance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date I 1 /4( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Mayor Department to expend $ 2,500.00 plus est. shipping costs of $ to pay for or purchase Cedar Valley Coalition 2015 membership dues This purchase or expenditure is being made because: Vendor selected for this purchase: Cedar Valley Coalition n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: n/a Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax Sewer ❑ Sanitation • Bonds ❑ Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8200-1-39-1 / 5) y (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is sub tted, 7, • (Project Code) $ 9 OCO.90 g6Z $ 9.O,O.0U (Signature Dept. ` -ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only City of Waterloo Expenditure Pre -Authorization Request Form Finance Committee Approval Date � �� T The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,511.51 plus est. shipping costs of $ 0.00 to pay for or purchase Degreaser This purchase or expenditure is being made because: Used to clean nozzles for oiler used during seal coat operations Vendor selected for this purchase: Weber Paper Company ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: This product works. Same price as 03/2012. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7-z8-" 1 (Project Code) $ 190,000.00 $ 110.2111s PO 1 ►� 4/,Ole - / , / / K:\shared goodies\forms\Street Department - 55 Gal Drum - Orange Tough Degreaser - July 2014.xls (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Golf Marketing Campaign FY2014 (Discr Hotel -Motel Award 4-28-14) City Contract No. Project Manager Project Budget Total n/a JB Bolger $ 9,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match Source of Funding D. Other Entities Yes x No Name Hotel -Motel Discretionary Funding To be assigned by the Finance Dept Project No, 37HMT Subproject No. GLFADVI4 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) 100.00% Done None El Yes No ❑ ❑X ❑ 0 IEI El El El ❑ 0 El El Leisure Services was awarded $9,000 of discretionary hotel -motel tax funding in April-2014 to be used for the Golf Marketing Campaign. Page 2 must be attached and signed. K:lshared goodies\forms\Project Budget Worksheet_Golf Disc H-M FY14\Page 1 All Projects (Mar 2010) • PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Slit/ t Project Name (from page one) Golf Marketing Campaign FY2014 (Discr Hotel -Motel Award 4-28-14) Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3111 Hotel -Motel Taxes 9,000.00 9,000.00 3350 Federal Grant To be assigned by me Finance Dept Project No. 37HMT Subproject No. GLFADVI4 (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 010 Total 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3376 Federal Contract for Sery 3750 Sale of Bonds 3720 Restricted Donations EXPENDITURES: TOTALS $ 9,000.00 $ $ $ 9,000.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1301 Temp Services 1351 Advertising 9,000.00 9,000.00 (Signature Dep TOTALS $ 9,000.00 $ $ Date $ $ 9,000.00 (li�' Y Ul. i �- -.Yt l / / nattfe Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet Golf Disc H-M FY14lPage 2 (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Police Grant - School Resource Officers - FY15 Director Trelka $ 250,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match D. Other Entities Yes x No Name x Source of Funding Waterloo Community Schools % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None ❑x ❑ Yes No ❑ ❑X ❑ ❑X ❑ ❑X 0 El ❑ 0 ❑ 01 ❑x ❑ 6. Include a brief description of the project in the space below: (REQUIRED) This agreement is a cooperative agreement between the Waterloo Community School District and the City of Waterloo. The School Resource officer program provides for the assignment of (6) police officers within the District. Primary assignment is at the middle school, high school and/or alternative school with each of the Resource officers providing additional services at the elementary level. This agreement is for one year. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet15\Page 1 All Projects (2) (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Police Grant - School Resource Officers - FY15 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison EXPENDITURES: City Clerk Use Only Finance Committee Approval Date (Each column should only include amounts by fund) Fund: Fund: 1150 1160 250,000.00 Fund: Fund: Total 250,000.00 TOTALS $ 250,000.00 $ $ $ - $ 250,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits $ 250,000.00 TOTALS $ 250,000.00 $ $ (Signature ept. Head) D-te $ 250,000.00 $ $ 250,000.00 ( I natt a Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\Page 2 (Constr Proj) (2) (Mar 2010)