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07/28/2014
1. 2. FINANCE COMMITTEE July 28, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of July 14, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Investigator Hageman Bloodstain Pattern Ankeny, IA 07/29/14- $455.00 Analysis School 07/31/14 Craig Clark, Building Official ICC Annual Building Ft. Lauderdale, 09/27/14- $2,432.00 Conference FL 10/05/14 3. Community Southern Baptist Church, 522 Anthony Street is requesting a refund for garbage overcharges since February 1, 2011 in the amount of $1,413.74 for property located at 522 Anthony Street, as service is provided by a private hauler. 4. Pre Authorizations to Expend over $1,000.00 Dept. AmountEst.Expenditure Building Maintenance $1,792.00 Annual Service Agreement renewal for SmartNet Equipment — Five Sullivan Brothers Convention Center. Building Maintenance $6,274.76 Annual contract renewal with Jaytech, Inc. to provide inspections & chemicals for cooling towers at City Hall & Young Arena Building Maintenance $2,510.35 Replace VFD on air handler at Waterloo Public Library. Building Maintenance $7,815.00 City Council Chambers and Control Room Camera and Audio Mixer addition (including SDI to composite conversion for all three (3) cameras) Building Maintenance $4,815.00 Overhead rolling service door for loading dock at Five Sullivan Brothers Convention Center. Center for the Arts $5,000.00 NTE FY15-Blanket authorization for collection conservation of the permanent collection artwork. Central Garage $4,915.48 + $650.00 S/H Under body support and angle — Fire #304 & steering box bracket assembly. Leisure Services $1,840.00 Airing of television commercials. Leisure Services $5,292.50 Fifty (50) UR2-48 Series LED Kits to replace T-12 fluorescent fixtures at Young Arena. Leisure Services $8,700.00 NTE Design services for replacement of Tennis Center Building at Byrnes Tennis Center. Police $15,965.00 Renewal of the annual support agreement for Shieldware, TraCs software and NCIC server for July 2014 to June 2015. Police $500.00 NTE Meals for the Safety Services Career Camp. Traffic Operations $10,030.00 + $100.00 S/H Two (2) Autoscope cameras with hardware. Waste Management Srv. $8,562.95 A VFD for #2 Easton RWW Pump. Waste Management Srv. $4,416.00 Rebuild of #2 Satellite Blower Motor with bearings, inspection, teardown, balance and assembly. Waste Management Srv. $12,825.00 Replacement pumps for #1 pump at Park Road Lift Station. Waste Management Srv. $11,842.29 + $400.00 S/H Easton aeration blower rebuilds parts for #3 Easton Blower. Waste Management Srv. $14,710.00 + $400.00 S/H One Moyno Pump Model 2F090G1 — CDQ 3AAX for #1 digester sludge transfer replacement pump. Waste Management Srv. $2,722.12 + $150.00 S/H One Hayward Gordon Pump Frame #2E for digester sludge recirculation pump. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the project budget for the Jack Ralph Canty bequest to the library in the amount of $132,215.26 to be used for the purchase of books. 6. Approve the project budget for the 2014 Byrnes Tennis Center Replacement project, to be funded with a grant of $90,000.00 from the Black Hawk County Gaming Association, a hotel/motel tax grant in the amount of $5,857.00 and City bonds in the amount of $9,143.00. 7. Approve the project budget for Fire Truck Repairs to be funded with insurance proceeds in the amount of $25,449.00. 8. Approve the project budget for the FY2015 Geraldine Road Phase 3 construction to be funded with a RISE grant in the amount of $359,115.00 local option funds also in the amount of $359,115.00 and $2,400.00 in bond funds for a total project cost of $720,630.00. 9. Authorization to increase several line items on file in the City Clerk's office in the amount of $100,064.35--Submitted by the Planning Department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE July 14, 2014 5:05 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of July 7, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Officers Nissen and Frein Tactical Warrant Service Johnston, IA 09/08/14- $460.00 09/10/14 Investigator Monroe Iowa IAI Advanced Raymond, IA 09/22/14- $300.00 Crime Scene School 09/26/14 Buck Clark, Mayor National League of Austin, TX 11/19/14- $1,450.00 Cities' Congress of 11/23/14 Cities & Exposition Ayes: Three. Motion carried. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure City Attorney $1,000.00 Legal fees for Hall & Associates for further work NTE related to the League of Iowa Cities litigation with EPAIDNR. City Clerk $3,590.00 10 Ipads — (Mayor, Clerk, Finance and Council) Agenda Automation. City Clerk $12,449.00 Iowa League of Cities Member Dues July 1, 2014 - June 30, 2015. Community Development $4,000.00 Training for 24-hour Lead Abatement Worker. NTE Finance Committee July 14, 2014 Page 2 Human Rights $8,000.00 The Building Healthy Communities Symposium — July 25-26, 2014 at the Allen College — UnityPoint Health Campus. Leisure Services $1,760.00 + $35.00 S/H Four (4) Xlerator electric hand driers for Iry Warren Pro Shop. Leisure Services $8,450.00 One (1) REACO 80v/510 amp Industrial Battery for Young Arena's 2008 Electric Zamboni. Leisure Services $10,400.00 + $875.00 S/H One (1) new conditioner for Young Arena's 2008 Zamboni. Sanitation $19,650.00 + $400.00 S/H PTO/Clutch Assy., screens, and conveyor for tub grinder. Sanitation $25,000.00 35-65-95 Gallon Garbage Carts. Traffic Operations $1,246.43 + $43.50 S/H Joystick Assembly to repair Bombadier. Waste Management Srv. $4,113.19 + $7.57 S/H For repair of Aries PE3500 Camera, S/N 12080526 on TV van #141114. Waste Management Srv. $5,150.00 Cartegraph Software and Services Contract October 1, 2014-September 30, 2015. Waste Management Srv. $4,449.00 + $400.00 S/H Three each, 3 yd., 8 gal. Self -dumping hopper for collection and dumping of Bar Screenings. Waste Management Srv. $4,722.22 Autodesk Infrastructure Design Suite Premium 2015 Government Upgrade and Autodesk Infrastructure Design Suite Premium 2015 Government Subscription and Advanced Support — 1 year. Waste Management Srv. $1,720.00 Hauling overflow from North Hackett lift station 6/19 — 6/20/14. Waste Management Srv. $2,954.00 Hauling overflow from North Hackett lift station 6/30-7/1/14. Waste Management Srv. $2,500.00 10,000 sand bags. Mr. Schmitt questioned if Iowa cities are sharing the cost of Hall & Associates. Mayor Clark explained that this is a shared cost by several large cities in Iowa to hire the attorney. Mr. Schmitt questioned the quality of the new carts. Mark Rice, Public Works Director, explained that the carts do not seem like they are made at the same standard they used to. Mr. Welper questioned if the small cart is being phased out. Finance Committee July 14, 2014 Page 3 Mr. Rice explained that there are fewer small carts and the order is for medium and large. Mr. Jones questioned if Council members that currently own an ipad could utilize their own instead of having the city purchase them. Ms. Cole questioned the version of ipad we will be using. Suzy Schares stated that she would contact all council members before the ipads are purchased. Ayes: Three. Motion carried. Moved by Cole, seconded by Jones that project budget to use the DuPont Imprelis Damage Settlement funds received to replace trees lost at Gates Golf course and for other supplies in the total amount of $82,800.00, be approved. Ayes: Three. Motion carried. Mr. Schmitt questioned if it is typical that the DuPont Imprelis Damage Settlement fund be used for things such as fuel, aggregate, etc. instead of to fund the purchase of trees. Paul Huting, Leisure Services Director, explained that the funds are used for the overall Forestry Operations and there is no restriction on what we spend the settlement fund on, and we leave it to council to decide on what those funds are spent on. Moved by Cole, seconded by Jones that project budget to use the Hotel/Motel Tax Grant awarded by the Convention & Visitors Bureau for advertising in the amount of $41,328.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Jones that project budget in the amount of $8,500.00 for the Building Healthy Communities Symposium funded with the HUD Partnership monies awarded to the Human Rights department, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated July 14, 2014, in the amount of $6,726,273.36, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Jones that the meeting be adjourned at 5:17 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal - Clerk/Finance STAFF ONLY 010-11-1100-1346 3Svtro'` 85J 33, (i, t •_ » , 7-/6-- 41' f Copy - Department NAME(S) AND POSITION(S): Inv. Eryn Hageman DATE: July 14,2914 NAME OF CLASS / MEETING: Bloodstain Pattern Analysis School DESTINATION: Ankeny, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: July 29,2014 Return Date: July 31,2014 DATE(S) OF MEETING: July 29-31,2014 PURPOSE OF TRAVEL: Lt McNamee is requesting authorization to send Inv. Eryn Hageman to the Bloodstain Pattern Analysis School at the DMACC Training Facility on July 29-31, 2014 in Ankeny, lows - - "-- "' ' ' ab Her duties include processing crime scenes and collecting eviden ass is designed to give Crime Lab personnel a basic foundation in k stain pattern evidence. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING ESTIMATE OF COST: $0.00 LODGING $105.00 MEALS $350.00 REGISTRATION $0.00 MILEAGE/FUEL TOTAL FOR ALL: $ 455.00 Rental I PARKII AIRFARE MISC/TOLLS YES NO Cr- RSABLE REQUIRED CERTIFICATION TOTAL: $ 455.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPMENf D MAYOR DATE -t-\y-IA? 01 DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: 07/28/2014 Prepared: DeAnne Kobliska Dept. Head Signature: Sure Schcu-ey # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Community Southern Baptist Church, 522 Anthony Street is requesting a garbage refund in the amount of $1,413.74 as they have been charged for garbage since February 1, 2011, but have had a private hauler since December of 2010. Summary Statement: The above individuals have requested a reimbursement. The letters and account information is attached. Expenditure Required: As indicated above Source of Funds: Policy Issue: None GARBAGE REFUND 525-15-5400-1785 Alternative: Not give the reimbursements Background Information: Recommendation for reimbursements are only made after Waterloo Water Works and Waste Management Services have been contacted to verify the information given by the individual. COMMUNITY SOUTHERN BAPTIST CHURCH Senior Pastor: Rev. Ted Keys Assistant Pastor: Rev. Stephens Stevens Assistant Pastor :Rev.. Antonio Byrd Deacon Chairman: Dale Rawlins Church No:. (319) 233-8228 Fax: (319) 233-3033 E-Mail : csbc alcedarnet.org Secretary: Ida M. Roby July 3, 2014 P0Box 1421 522 Anthony Street Waterloo, IA 50704 Our Church Mission Statement Equipping the Saints for the Work of Ministry According to the Will of God City of Waterloo Finance Committee 715 Mulberry Street Waterloo, IA 50703 Attn: Credit Department Per the attached information this letter is requesting a credit from City Finance Committee for the amount of Garbage payment charged to Community Baptist Church by the Waterloo Water Works and also charged by Black Hawk Waste Disposal. Per our treasurer's conversation with Annette at Water Works we are to request a credit for these charges billed to us since 02/01/2011. Please reimburse for total charges listed from printed report from the Water Works attached. Thank you in advance. Secretary: Ida Roby Rev. Ted Keys: Pastor Community Southern Baptist Church 811 Dearborn Ave. PO Box 2592 (50704) Waterloo, IA 50703 Black Hawk Waste Disposal Co., Inc. May 29, 2014 Community Baptist Church 522 Anthony Waterloo, IA 50703 Hello, Phone: 319.232.4150 Fax: 319.232.1086 Sales@BlackHawkWaste.com This letter is for the City of Waterloo Water Works. According to our records, we have serviced the trash disposal for Community Baptist Church located at 522 Anthony, Waterloo, IA 50703 since December 23rd, 2010. We have been contacted by the church informing us that they have been billed by the city and us simultaneously. We believe it is due to the fact that the exemption form was not filled out and retumed as needed. This letter is strictly for the purposes of your recordkeeping that we have indeed serviced them since the date noted above. If you have any questions or concerns, please feel free to contact me anytime at 319-232-4150 x105. Sincerely, Scott A. Brunson Operations/Sales Manager Wj Find us on: facebook® Find updates at www.BlackHawkWaste.com or www.Facebook.comiBlackHawkWasteDisposal UUG6DFR DISPLAY Di Account No 05 40 2222 6061 Customer COMMUNITY BAPTIST Address 522 ANTHONY 5=Payments ? Billing Consu Date 5/05/14 54 2/04/14 11/05/13 8/07/13 5/06/13 2/04/13 50 43 40 36 83 Water Payment 99.63- 88.72- 70.23- 80.99- 59.99- 128.91- splay Account History Billing Date Ph 233-8228 ST WATERLOO Sewer Garbage STORM Payment Payment Payment 141.79- 104.16- 55.45- 126.99- 99.51- 52.97- 112.16- 99.51- 52.97- 105.80- 99.51- 52.97- 97.33- 99.51- 52.97- 196.90- 99.51- 52.97- F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS 6/25/14 12:17:05 Activity F18=Bi11/Pmt 6 LI z-172_ ©r e-EQc-i,c r F «/1 0-en-1,17-7E.Th .hriu_t_e-c-,u3 • 3t70,2 - Total St Cnd Payment 401.03- P RT 368.19- P 334.87- P 339.27- P 309.80- P 478.29- P F19=Cust UUG6DFR DISPLAY 6/25/14 12:17:05 Display Account History Account No 05 40 2222 6061 Billing Date Customer COMMUNITY BAPTIST Ph 233-8228 Activity Address 522 ANTHONY ST WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 11/02/12 56 84.13- 139.70- 99.51- 52.97- 376.31- P 8/06/12 29 49.06- 86.36- 104.16- 55.45- 295.03- P RT 5/04/12 32 51.01- 88.85- 99.51- 52.97- 292.34- P 2/03/12 34 53.77- 93.09- 99.51- 52.97- 299.34- P 11/03/11 75 107.38- 188.36- 104.16- 55.45- 455.35- P RT _ 8/03/11 71 102.01- 179.49- 104.16- 55.45- 441.11- P RT + F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS UUG6DFR DISPLAY 6/25/14 12:17:19 Display Account History Account No 05 40 2222 6061 Billing Date Customer COMMUNITY BAPTIST Ph 233-8228 Address 522 ANTHONY ST WATERLOO 5=Payments ? Billing Date 5/04/11 2/01/11 11/02/10 8/02/10 5/03/10 2/02/10 Consu 51 66 82 79 58 55 Water Sewer Garbage STORM Payment Payment Payment Payment 71.78- 129.11- 101.51- 55.45- 91.04- 160.89- 99.51- 105.10- 194.78- 99.51- 101.47- 188.43- 99.51- 79.64- 127.65- 104.16- 75.84- 122.01- 104.16- 52.97- 52.97- 52.97- 55.45- Activity Total St Cnd Payment 357.85- P RT 404.41- P 452.36- P 442.38- P 366.90- P RT 302.01- P RT F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bill/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His ARW305P BLACK HAWK WASTE DISP,INC 5/29/14 Page:t 1User: SUELYNB CUSTOMER A/FFIS?OR=10.=2.35 D3taset: ryr Co -Gist#: 04-000495E COMMUNITY BAPTIST CHURCH Period: From 5/25/01 To 5/29/14 (Post Date) Service Address: 522 ANTHONY Post Entry Date Date Type Invoice* Description Amount ' BatdnCe 5/09/14 5/09/14 PMT 5/01/14 5101/14 INV 4/08/'14 4/08/14 PMT 4 i01 e1 t: 1 1 11 T, c:l' T 410t; t4 IN' 3/17/14 3/17/14 PMT 3/02/14 3/02/14 INV !14 3 t11. PMT 2/01/14 2/01/14 INV 1/01/14 1/01/14 INV 12/23/13 12/23/13 PMTL(LJ' 12/01/13 12/01/13 INV }7/18/13 11/18/13 PMT 1 l02/13 11 ( _ill'+ 11 10/18/13 10/18/13 10/03/13 10/03/13 PMT 10/01/13 10/01/13 INV I 9/01/13 9/01/13 INV 8/15/13 8/15/13 PMT 8/01/13 8/01/13 INV :109/13 7/09/13 PMT 7/01/13 7/01/13 INV M1 6I21113 6721;13 PMT 6/02/13 6/02/13 INV 5t09/13 5/09-13 PMT ..;CL,1s 5/0iri„ INV r M1% NV 4/09/13 4/09/13 PMT 3/31l1; •, /13 INV 3v Jt; ti• 4, 01, £3 311:9;13 3/18l''13 PMT 2/28/13 3/01/13 INV 2/13/13 2/13/13 PMT ;1, �� i C� : .ram L2(C1 1 INV . _ 1/09/13 1/09/13 PMT 12/29/12 1/01/13 INV 12./21/12 12121/12 PMT 12/01/12 12/01/12 INV 11/27/12 11/27/12 PMT 11/01/12 11/01/12 INV 10/01/12 10/01/12 INV 9/18/12 9/18/12 PMT 9/t7/12 9/17/12 INV 9/17/12 9/17/12 INV 9/i7,1c N. 9/17/12 INV L 9/17/12 9/17/12 INV 9/02/12 9/02/12 INV 8/09/12 8/09/12 PMT 8/01/12 8/01/12 INV 7/12/12 7/12/12 PMT 7/01/12 7/01/12 INV 6/02/12 6/02/12 INV 5/01/12 5/011/12 INV 4/06/12 4/06/12 PMT PAYMENT - CHK# 8142 JlL430 372430 PAYMENT - CHK# 8077 0367853 367853 PAYMENT: - CHK# 8038 z42Ia 3 3, M1 s6J7LV sC:s4L0 PAYMENT - CHK# 8001 0359167 359167 0354756 354756 PAYMENT - CHK# 7894 0350403 350403 PAYMENT - CHK# 7832 0345813 34581: JJ3J PAYMENT - CHK# 7786 PAYMENT - CHK# 7763 0341241 341241 0336783 336783 PAYMENT - CHK# 7677 0332347 332347 PAYMENT - CHK# 7612 0327788 327788 PAYMENT - CHK# 7588 0323564 323564 PAYMENT - CHK# 7503 0319375 319375 PAYMENT - CHK# 7458 0315359 3153.59 PAYMENT - CHK# 7419 0311584 311584 PAYMENT - CHK# 7366 0308017 308017 PAYMENT - CHK# 7302 0304156 304156 PAYMENT - CHK# 7270 0300627 300627 PAYMENT - CHK# 7238 0296591 296591 0L9L314 292314 PAYMENT - CHK# �112 0288068 288068 02795529 2i79529 0275315 275315 0270931 270931 0288068 288068 PAYMENT - CHK# 7048 0283833 L83833 PAYMENT - CHK# 7003 ,795_. 279529 LI 'L9 0275315 275315 t LrJJ.. Li UQ.J 0270931 270931 PAYMENT - CHK# 6854 4J •0 1C .1.1 48.15 48.15- 48.15 48.15- 48.15 97.02- 48.87 48.15 48.15- 48.15 t_3.42- 11'.42 43.92- 74.90- 43.92 74.90 74.90- 74.90 74.90- 74.90 42.80- 42.80 4L l., . - 4M1 TL.80 7l r4. 0- 74.90 42.80- 42.80 42.80- a 4c. E. 4Lf_i _ . 42.80 42.80- 42.80 73.78- 74.90 10.70 75.99- 11.82- 43.92- 11.82- 19.16- 75.99 43.89- 43.89 55.74- 43.92 11.82 74.90 10.70- 48.15 c 48.15 48.15 97.02 '•8.1 T J 48.15 113.42 43.92 118.82 74.90 74.90 14.90 42.80 42.80 74.90 42.80 42.80 42.80 42.80 73,78 1.12- L 11.8 64.17 75.99 119,91 131.73 150.89 74.90 118.79 74.90 130.64 86.72 74.90 ARW305P BLACK HAWK WASTE CUSTOMER DISK, INC 5/29/14 User: SUELYNB _�Page: T OMER A./R HISTORY 10:52:35 Dataset: WT Co-Cust#: 04-0004958 COMMUNITY BAPTIST CHURCH Period: From 5/25/01 To 5/29114 (Post Date) Service Address: 522 ANTHONY Post Entry Date Date Type Invoice# Description Amount Balance 4/01/12 4/01/12 INV G266829 266829 10.70 3/09/12 3/09/12 PMT PAYMENT - CHK# 6809 74.90- 10.70 3/01/12 3/01/12 INV 0262901 262901 74.90 74.90 2/27/12 2/27/12 PMT PAYMENT - CHK# 6788 42.80- 2/01/122 2/01/12 INV 0259193 259193 42.80 42.80 1/13/12 1/13/12 PMT PAYMENT - CHK# �,67 16 108.60- 1/01/12 „ 12 INV t; , , c 110i/ � 0255300 255300 43.76 108.60 12/07/11 12/07/11 PMT PAYMENT - CHK# 6665 53.66- 64.84 12/01/11 12/01/11 INV 02251576 251576 75.54 118.50 11/09/11 11109/11 PMT PAYMENT - CHK# 6637 10.70- 42.96 11/01/11 11/01/11 INV 0247522 247522 42.96 53.66 10/01/11 10/01/11 INV 0243296 243296 t0.70 10.70 9/26/11 9/26/11 PMT PAYMENT - CHK# 6550 42.80- 9/01/11 9/01/11 INV 0239148 239148 42.80 42.80 8/08/11 8/08/11 PMT • PAYMENT - CHK# 6497 193.88- 8/01/11 8/01/11 INV 0234907 234907 75.54 193.88 7/03/11 7/03/11 INV 0230778 230778 75.84 118.34 6/01/11 6/01/11 INV 022665722 Lcc665` 42.80 42.80 5123/11 5/23/11 PMT PAYMENT - CHK# 6388 42,80- 5/02/11 5/02/11 INV CHANGED FROM B/F TO 0/S .00 5/01/11 5/01/11 STM STATEMENT BALANCE 05/01/11 .00 42,80 5/01/11 5/01/11 AUTO 0000000 AUTO CURRENT CHGS MAY 2011 10.70 42.80 4/22/11 4/22111 PMT PAYMENT - CHK# 6344 42.80- 2,10 ,/' 1 k, c,, R.NV r=ry.,7 3 2227 32.':0 74.90 +/ic 11 .0.,;.1 L 0ccc,4a ccc,43 4/02/11 4/02/11 STM STATEMENT BALANCE 04/02/11 .00 42.80 4/02111 402/11 AUTO 0000000 AUTO CURRENT CHGS APR 2011 10.70 42.80 3/11/11 3/08/11 INV 0221466 221466 32.10 '0 3/11/11 3/11/11 PMT PAYMENT - CHK# 6291 74.90- 3/01/11 3/01/11 STM 0000311 STATEMENT BALANCE 3/01/11 3/01/11 3/01/11 AUTO 0000000 AUTO .00 7 4.90 10,70 74.90 2/21/11 2/17/11 INV 0220690 220690 32.10 64.20 2/18/11 2118/11 PMT PAYMENT - CHK # 6268 42.80- 32.10 2/15/11 2/08/11 INV 0220213 220213 .,L, 4 =10 74.90 2/01/11 2/01/11 STM 0000211 STATEMENT BALANCE 2/01/11 .00 42.80 2/01111 2/01/11 AUTO 0000000 AUTO - 10.70 42.80 1121/11 1/14/11 INV 0219094 219094 32.10 32.10 1/14111 1/14/11 PMT PAYMENT - CHK # 6218 10.70- 1/01/11 1/01/11 STM 80111 STATEMENT BALANCE 1/01/11 ,00 10.70 1/01/11 1/81/11 AUTO AUTO 10.70 10.70 12/01/10 12/011110 STM 0001210 STATEMENT BALANCE 12/01/10 ,00 11/01/10 11/01/10 STM 0001110 STATEMENT BALANCE 11/01/10 .00 10/02/10 10/02/10 STM 0001010 STATEMENT BALANCE 10/02/10 .00 Horace Corey, Information about garbage charge from Waterloo Water Works: • Community has been charged for garbage because there was no paperwork filed about our services being handled by Black Hawk Waste. • Black Hawk Waste will need to fill out and file a Private Hauler Form by sending form to city hall for processing and Water Works will stop charge on bill right away. • Community has been with Black Hawk Waste since January, 2011. Annette at Water Works is going back to 2011 and calculates what we have been charged for garbage and send information in a letter to Community. • Community will need to send a letter to Credit Department requesting a refund from Water Works in the total amount of charges. i POB 27 WATERLOOIA507041,12 EADINGS 4/1671.4 2294 1/21/'4 2240 ; 1-7111- WS:AGE PER 100 CU FT -; !UNITS: GARBAGE 'f., SEWER s r4P0sE.NET - (.7,.. ..-1 .,:. 1' . • 12..i, 60 93.00 97 6-C— .5"i. 4: . 50 WATER SEWER GARBAGE TIORMWM.7TER- la , › 2E; . 2S. 07 TO AL 401.03 323.12 TOTAL DUE (-401 03 383.12} 'ACCOUNT S-40-2.22-006061 K AD7MNTHONY WATERLOO' TERMS.30 DAYS -THANK YOU BILLING DATE NET MUST BE RECEIVED BY .Jf,f KEEP THIS SIDE FOR YOUR RECORDS IiijHpiIlVh City Clerk Use Only Finance Committee, Approval Date 7`1 f11* City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bulding Maint Department to expend $ 1,792.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual Service Agreement renewal for SmartNet Equipment - Five Sullivan Brothers Convention Center Vendor selected for this purchase: Networking Solutions I I Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Networking Solutions is current servicer Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: riGeneral Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) le /. ccc` $ / G, /lc L �� Resp /Il�y sub ed, yy �� -)(-( / 2 � • , 7 �,1.4.,.C1.f.G6,i_ j f.r �bir.I 7�� (Signa ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forrns\Pre-Auth - 5 Sull Bros - Networking Solutions Agmt.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7/ZI I -I- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 6,274.76 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Annual contract renewal with Jaytech Inc. to provide inspections & chemicals for cooling towers at City Hall & Young Arena Vendor selected for this purchase: Jaytech Inc. Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Annual contract renewal 12/1/13 - 11/30/14 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EX General Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds 0 Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-8800-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /75-00� Resp tfully s itted, -- 7- /c/-(/ n £J,t 1-/5 21,f ( gnafure ep . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 712414 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,510.35 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace VFD on air handler at Waterloo Public Library Vendor selected for this purchase: K & W ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ Ife'2i- J Respe tfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7122/,1 £7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Maint Department to expend $ 7,815.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: City Council Chambers and Control Room Camera and Audio Mixer addition (including SDI to composite conversion for all three (3) cameras Vendor selected for this purchase: ECS, Inc. l l Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: ECS Inc. is the contractor currently doing the cable access upgrade and will be able to install cameras and audio mixer addition at the same time. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer 0 Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res fully submitted, (Project Code) $ /50;000 $ /'fq?vD31`� l 77 7I5" (4 (Signature Dept. Head or Designee) Date (Signs ure Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7/2.kbiI! The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 4,815.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Overhead rolling service door for loading dock at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Ovehead Door QX Bids or written quotes were taken on this purchase, as follows: Overhead Door - $ 4,815.00 Christie Door - $5,300.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund E Road Use Tax ❑ Sewer n Sanitation • Bonds ❑ Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rtfu Ilyubmitted, e�� (Signature Dept. Head or Designee) (Project Code) $ Soo, orioe $ 3uo,.ao)) 7 /5/// Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Z8 Approval Date City of Waterloo For Expenditure Pre -Authorization Requestm following Council is hereby requested to authorize the Center for Arts Department to expend The hale or Committee of the tte a for or o expend expenditure submitted by the 0,00 top Y purchase or exp costs of $ $ U tp $5,000. plus est. shipping FY2015 B lanket authoization for collection conservation of the ermanent collection artwork. This purchase or expenditure is being made because: The im • ortance of • reservin ' the value of the ermanent art 00 and also ancoclar tt over fundssn We will use the annual $5,0 constant u kee Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: see attached We receive an annual a• .ro su . •ort the on oin ro'ect. riation of $5,000 from the Comm.Foundation to hel conservation care and maintenance. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): a roved annuall Please check the following box(es) as appropriate to describe the funding for this expense: ❑ ❑ Sewer ❑ Sanitation ID General Fund Road Use Tax ❑ Bonds ❑ Federal/other grants ❑x Other (specify) Comm.Fnd. Grant This expenditure is to be coded to the following budget line-item: 26 GFT.0001 010-26-4265-1337 Collection Conservation (Project Code) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is e ectfullllly ubmitt gi 7 /2 Z/ !1--/- "� LC�u.G& l.,.ReDate m GlliDnee Date (Signature Finance Dept. ) (Signature`bept. Head or ) K:lshared goodieslforms\Blanket authrz-CollectionConsv-FY2015 (Mar 2010) $ 5,000.00 $ 5,000.00.7 • From: Kent Shankle RE: Collection Conservation Care The following is the note to accompany the blanket authorization request: Each year the Waterloo Center for the Arts receives an annual appropriation of $5,000.00 from the Community Foundation to support ongoing collection conservation care and maintenance. We usually work on pieces in small batches throughout the year. The reasons for this are many- it is easier to safely transport smaller batches of work, it is relatively slow and tedious work, we like to keep our potential loss liability limited, and contractors typically have limited storage and work space available. For collection conservation projects we generally choose contractors on a case -by -case basis. While we sometimes use other vendors for specific projects, for our higher value pieces we usually prefer to work with Van Doren's Custom Picture Framing as they have special training in museum standards, offer services such as conservation sewing, and we are satisfied with the professional handling and security that they provide, something that we have not found with other vendors. Kent Shankle, Curator Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Email kent.shanklec waterloo-ia.org City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee) �y Approval Date 7%2tsl The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 4,915.48 plus est. shipping costs of $ 650.00 to pay for or purchase Under body support and angle - Fire # 304 Steering box bracket assembly This purchase or expenditure is being made because: Excessive corrosion / out of tolerance Vendor selected for this purchase: Global Emergency Products n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund nBonds Road Use Tax n Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, '7 -xi _, tier'/ 6,)e4etztv2 %-;;;2ciy K:\shared goodies\forms\Central Garage - Fire Engine 304 Under Body Support and Angle - Jul 2014.xls (Mar 2010) $ 66,000.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date •7 Zg! f-' The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,840.00 plus est. shipping costs of $ to pay for or purchase Airing of television commercials. This purchase or expenditure is being made because: To promote the City of Waterloo golf courses, increase play, and revenue. Vendor selected for this purchase: KWWL, Waterloo Iowa ❑ Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: KWWL is the only local over -the -air television company. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds E Road Use Tax ❑ Sewer ❑ Sanitation Federal/othergrants ❑X Other (specify) Hotel/Motel Funds This expenditure is to be coded to the following budget line -item: 41.0 Hotel/Motel Council Discrecionary Funds 0/4°'37-44/5 Gil-/V (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res bmitted, (Signature lept. $ 9,000.00 $ 9,000.00 / esignee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\Pre-Auth KWWL (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date [ r/2I (11" The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,292.50 plus est. shipping costs of $ included to pay for or purchase (50) UR2-48 Series LED Kits to replace T-12 Fluorescent fixtures at Young Arena. This purchase or expenditure is being made because: The lights are part of the arena's emergency lighting system & need to be replaced. The project will receive a significant rebate from Mid American Energy's Efficency Program. Vendor selected for this purchase: Crescent Electric, Waterloo Iowa n Bids or written quotes were taken on this purchase, as follows: Crescent Electric, Waterloo IA --- $5292.50 Electrical Engineering & Equip, Waterloo IA---$5872.50 ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Sewer Sanitation El Bonds ❑ Federal/other grants ❑x Other (specify) YAMI This expenditure is to be coded to the following budget line -item: DID - 37 -tit S i 3 u as wirni (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature Dep . H d or Designee) Date (Srgnature FinanceDept. Review) Date $ 5,e7-t.bec $ K:\shared goodies\forms\2014 Fluorescent Lighting Upgrade LED (Mar 2010) City Clerk Use Only Finance Committee ' C Approval Date 7/J�(/f- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE 8700 plus est. shipping costs of $ to pay for or purchase design services for replacement of Tennis Center Building at Byrnes Tennis Center. This purchase or expenditure is being made because: Existing tennis building is detoriated beyond repair and replacement is necessary Vendor selected for this purchase: Invision n Bids or written quotes were taken on this purchase, as follows: Invision $8000 + reimbursables AHTS Artitects $8700 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds El Sanitation n Federal/other grants n Other (specify) BHGA CVB H/M grant This expenditure is to be coded to the following budget line -item: W-3--)-N2a2-10 3 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful!: submitted (Slgnature ep (Project Code) $ a eotron Q70, Oa) $ 105,00 780 9a Cbd ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization Byrnes Tennis.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/Z01f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 15,965.00 plus est. shipping costs of $ 0.00 to pay for or purchase renewal of the annual support agreement for Sheildware, TraCs software and NCIC server for July 2014 to June 2015. This purchase or expenditure is being made because: this is an annual renewal that supports the Sheildware system that is used by the police department for data collection and State of Iowa mandated reports. Vendor selected for this purchase: Sheild Technology Corporation ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This system is what is used county wide and proprietary to the Sheild Technology Corporation. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 6/,1����� $ 6/. 6/(41)* Res ectfully submitted, 7 / � Lam. ,o7//i / 244,6th-di (iii.. ,Pti/Z 7-0?.;k0(`f (Sig ture Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ NTE $500 plus est. shipping costs of $ 0.00 to pay for or purchase Meals for the Safety Services Career Camp City Clerk Use Only Finance Committee Approval Date %%8lick This purchase or expenditure is being made because: Third annual Safety Services Camp. Area High School Students attend 4 days of training in police/fire careers. Lunch is provided. Vendor selected for this purchase: Various local vendors 0 Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Limited number of vendors that could meet the box lunch concept. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund Road Use Tax Sewer 0 Sanitation Bonds E Federal/other grants E Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1524 Workshop and Class Supplies 11PROSSCC (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respelly submitted, (Sign..—ure Dept. Head or Designee) K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) $ /jeos 34,, 646 7S ...kd/ . 14JL LUL (Signature Finance Dept. Review) Date City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 7/28//'f The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 10,030.00 plus est. shipping costs of $ 100.00 to pay for or purchase 2 - Autoscope cameras with hardware This purchase or expenditure is being made because: Replace loops at 1380 SB ramp at San Marnan Dr. Vendor selected for this purchase: Traffic Control Corporation E Bids or written quotes were taken on this purchase, as follows: Traffic Control Corporation Ankeny, IA $10,030.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 0 Road Use Tax n Sewer n Sanitation • Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 60,000.00✓ $ 2126S793" /S.200 Respectfully submitted, nor Dept. ) 7� e% / r5 .��Lr eeL�,�,��y 7 �7 2o/'� Signature Hea or esignee) at ( lgnatu a Finance Dept. Review) Date K:\shared goodieslforms\2014-July-Expenditure Pre-Authorization-2- Cameras-1380-SanMarnan SB Ramp-TO.xls (Mar 2010) City Clerk Use Only Finance Committee / c� Approval Date %1Zgs/ / City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 8.562.95 plus ext. shipping cost of $ 0.00 to pay for or purchase A VFD for #2 Easton RWW Pump This purchase or expenditure is being made because: VFD needs replaced because of frequent tripping -out with it's age of the VFD. Vendor selected for this purchase: Electrical Engineering & Equipment C Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electrical Engineering & Equipment Co. is rep. For this electrical equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 57 - 5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 39,000.00 vr and the current available balance is $ 36.258.66 Respectfully submitted, � . 1124IZO, t,,1 c GiftJJJi Z.d,/ ,y (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date 44 u u P ,Nil4Nc A .1 VM,NI .'t WtPANY COST A SHIP (n Bal TO ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234 9997 www.3e-co com 281720 POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO. IA 50702 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO. IA 50703 ruunt sn( »u rl NI I Tu QUOTE TAMEST QUOTII DAIS QUOTE NO. 9pfa 1 07/16/14 3983709-00 •O. NO. PAGE 1 PLACED MY I JOHN Electrical Engineering & Equipment Co 953 73rd St. WINDSOR HEIGHTS. IA 50324 MITIIICTONI PEPERINCE OUN OIICOUNT: MEPPOINT WPM MOPPED r PAIO er: 3E - WATERLOO BEST WAY L LINE NO. PRODUCT AND DESCRIPTION 1 SQD ATV61HC16N4 52563 250HP 460V SPD DRV QUANTITY ORDERED 1 2 SQD VW3A1102 1 68498 REM MOUNTING KIT KIT FOR LCD KEYPAD:ATV71 3 SQD VW3A1104R30 1 68481 CABLE F/KEYPAD 3 Lines Total QUANTITY F QTY. 1 QTY. I.O. PEPPED UM NET Puce E 8499.38 E 37.86 E 25.71 Total Invoice Total AMOUNT (NET) 8499.38 37.86 25.71 8562.95 8562.95 Last Page City Clerk Use Only Finance Committee i Approval Date 7/222/1 '1- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,416.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Rebuild of #2 Satellite Blower Motor with bearings, inspection, teardown, balance and assembly. This purchase or expenditure is being made because: Operational hours on motor and excessive vibration from blower. Vendor selected for this purchase: Janda Motor Service Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Janda Motor Service is rep. for rebuilding motor. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: 111Road Use Tax: nSewer: Sanitation: Bonds: ❑Federal/other grants: 0Other(specify): This expenditure is to be coded to the following budget line -item: 5,0-14-5,0Q-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00'/ and the current available balance is $ 244.500.32 Respectfully submitted, �,, d,_ 121/i'i (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Cust #: 132769 WATERLOO - CITY OF 715 MILBERRY STREET WATERLOO, IA WATERLOO, IA 50703 Cust P.O.# P.O. Rel# NEED ONE (563)323-3233 (563)336-5161 Fax JANDA MOTOR SERVICE 1958 WEST RIVER DRIVE DAVENPORT, IA 52802 Repair Estimate Job: 316572 Department.: QA AC REPAIR QUAD Ma i l To: Joh Desc 900l2js88S1oDp[ CITIES Type: 03 STD 3 PHASE MO Ship To #: 000002 CITY OF WATERLOO WASTE MANAGEMENT SERVICE 3505 EASTON AVENUE WATERLOO, IA 50702 Misc # Terms Cd 4160fSIEME TOR REPR Job Rcvd 06/30/14 NET 30 DAYS Nameplate Data: HP:800, POLES:2, FRAME:588S, ENCLOSURE:ODP, VOLTAGE:4160, MAKE:SIEMENS, SERIAL:E08015-01-2, RPM:3572, CUST. ID#:22014, AMPS.:94.5 Special Instructions: TYPE CG KENT 319-230-3780 Description Sim 20 INSPECT/TEARDOWN CLEAN PARTS INSPECT MACHINED FITS IN HOUSE MACHINE WORK PRECISION BALANCE ROTOR/ARMATURE ASSEMBLE, TEST AND PAINT NEW BEARINGS AND MATERIAL Price CAUSE OF FAILURE: PREVENTIVE MAINTENANCE RECONDITION AND REPLACE BEARINGS. Total: 4,416.00 Repair estimate valid for 30 calendar days from the above date. By: Date: Based Upon Our Standard Terms And Conditions. Plus Sales Taxes, If Applicable. City Clerk Use Only Finance Committee Approval Date 7/2-if/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 12,825.00 plus ext. shipping cost of $ 0.00 to pay for or purchase Replacement Pump for # 1 Pump at Park Road Lift Station. This purchase or expenditure is being made because: Excessive wear on pump Vendor selected for this purchase: Zimmer & Francescon, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is rep. For the purchase of this pump. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 111 General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is Respectfully submitted, 112412-01Lt 7,2iL v/i /• ;r 4/9 gnature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date $` gad, G1`ft 07/04/2 )t4 WED 10:24 FAX 877 244 250H 7,i iun, ti I I.1,1c i• ,„I IA401.'044 ZIMMER & FRANCESCON, INC. 6200 85th Avenue Moline, IL 61265 QUOTATION 1-800-621-1118 309-797,1117 tel TO. Waterloo WWTP 877.244 2508 fax 3505 Easton Avenue Waterloo, IA 50702 QUOTATION NO 140706AL DATE: 7/9/14 SUBJECT: Replacement Pump 8" B5414 One Gentlemen: We are proposing to furnish the following equipment at the prices indicated and in accordance with the terms set forth herein. 1 Fairbanks 8" B5414S T40 non clog pump CW rotation fitted with Mechanical Seal, SS Sleeve 8 x 10 elbow and vertical stand. Designed to delvier 2,400 gpm @ 17' tdh when operated at 880 rpm. $13,400.00 One 1 Deduct for Less Vertical Stand ($575.00) Grand Total Net Price $12,825.00 NOTES 1 Installation is NOT included 2 Estimated lead time is 12-14 weeks 3 Freight is included 4 !tin weight is 1,225 Ibs /1,2K GeV G 5 - / 2 g",-r Water, Sewage and Industrial Waste Treatment, Pumps Blowers 1 City Clerk Use Only Finance Committee Approval Date 7/2gl/i/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 11,842.29 plus ext. shipping cost of $ 400.00 Easton Aeration Blower rebuild parts. For #3 Easton Blower. Department to expend to pay for or purchase This purchase or expenditure is being made because: Excessive vibration at blower bearing sensors. Vendor selected for this purchase: Morse Equipment Co., LLC Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Morse Equipment Co., LLC is rep. For blower rebuild parts. Total cost including freight is $12,242.29 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: Sewer: nSanitation: Bonds: ElFederal/othergrants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is $ 244 OrJ , 2 Respectfully submitted, 1(`?4 { zo tt ` ZrLu�'(t `%! G �2 .7,X2-.AQV (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date MAINTENANCE From: Sent: To: Subject: Richard, Jason Morse <jason@4morse.com> Monday, July 14, 2014 4:27 PM MAINTENANCE Re: Lamson aeration blower rebuild parts Thank you for your recent phone call.. Sorry this took me a couple days to respond. I was finally able to get pricing from the factory. Bearing kit- BA3004970000 $1835.45 - Stock to 2 weeks Head gasket- 1800-BC4631010000 $43.75 - Stock 0-ring #265 Viton- 009555000AT0 Not a good p/n - Please double check. Inlet bearing housing- 306RGN006 $2246.79 - No stock 9-10 weeks Outlet bearing housing- 307RGN006 $1708.08 - No stock 9-10 weeks Inlet oil reservoir- BC4649010000 $3004.11 - No Stock 9-10 weeks Outlet oil reservoir- BC4649020000 $3004.1 1 - No stock 9-10 weeks nra•- /i 8v3. d 9 If you would like to place an order or I can help with anything else, please let me know. Jason Morse Morse Equipment Co., LLC 106 SW Linden Suite 1C Ankeny, IA 50023 515.289.0200 office 515.343.9092 cell jason@4morse.com 4157‘, /�f•zP rve. .f2fe3N.cJ f f22rs �3 «w f 2 8`1z-21 fret + `-f oO .10 ' 2 La On Jul 9, 2014, at 12:36 PM, MAINTENANCE <MAINT@WATERLOO-IA.ORG> wrote: Jason Please quote me the following parts Bearing kit- BA3004970000 Head gasket- 1800-BC4631010000 0-ring #265 Viton- 009555000AT0 Inlet bearing housing- 306RGN006 Outlet bearing housing- 307RGN006 Inlet oil reservoir- BC4649010000 Outlet oil reservoir- BC4649020000 These parts are for a Lamson aeration blower Model- 2006-0-0-0-4-2-0-0-ADQI S.N.- P001745 S.O.-#63594 H.P.- 800 1 City Clerk Use Only Finance Committee-7 Approval Date / ///� City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 14.710.00 plus ext. shipping cost of $ 400.00 to pay for or purchase One Movno Pump Model 2F090G1 CDO 3AAX. For # 1 Digester Sludge transfer replacement pump. This purchase or expenditure is being made because: To replace pump from excessive wear/lowpumping capacity. Vendor selected for this purchase: MC2, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. For Moyno pumps. Total cost including freight is $15,110.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: EiRoad Use Tax: Sewer: Sanitation: nBonds: ❑Federal/other grants: [1Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5'00-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is Respectfully submitted, $ 244- 32 r(/), 67'/ 2 �/( 20N- f / f P �I c . (l L Gei!,GLf/2 `1 ':2 2 0/,/ (Signature Dept. Head Or Designee)f Date (Signature Finance Dept. Review) Date 0E/10/2014 00:42 4023339663 MC2 INC PAGE 02/02 TO: Mc, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-251 1 • Phone (402) 333-9660 • FAX (402) 333-9663 PROPOSAL 14-5408 City of Waterloo, Iowa Waste Water Treatment Plant 3505 Easton Ave Waterloo, Iowa 50702 DATE: June 10, 2014 SHIP: 6 to 8 Weeks after order ATTENTION: Richard Olson FOB: Factory REFERENCE: Replacement Pump One (1) Moyne Model 2F090G1 COQ 3AAX Bare pump, shipped fully assembled, less motor and gear box, Pump to match existing Pump serial number AS4835600-1 Total Cost: $14,710.00 .-- Freight estimated at $400.00 NOTES: "Tot ( Cost' = 4IS 00.1110 This proposal represents our best interpretation of plans, specifications, and design conditions. It remains the Purchaser's responsibility to verify quantities and. compliance. 2. 8ackchargcs will NOT be accepted unless Mc-, Inc. has been notifiedin writing and approved the charges prior to work being done. 3. The above price is firm for Thirty (30) days. 4. Terms of payment are NET 30 DAYS. Any unpaid balance will be assessed 1 /5% per month. 5. The above price does NOT include any taxes. 6. This proposal does NOT include installation, wiring, painting, or any other item except as specifically described above. 7. Please direct your Purchase Order to: Met, Inc 2320 S. 156th Circle Omaha, NE 68130-2511 Page 1 of 1 City Clerk Use Only Finance Committee �L Approval Date 7///T City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.722.12 plus ext. shipping cost of $ 150.00 to pay for or purchase One Hayward Gordon Pump Frame #2E. For Digester Sludge recirculation pump. This purchase or expenditure is being made because: Pump frame worn from age. Vendor selected for this purchase: Electric Pump Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electric Pump is rep. For this equipment. Total cost including freight $2,872.12. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: DRoad Use Tax: []Sewer: Sanitation: Bonds: []Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5W-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is $ 244-50e-32-- Respectfully submitted, (Signature Dep . Head Or Designee) Date (Signature Finance Dept. Review) Date Jul 21 Z014 13:H0:4H HHH 3HH 211H ELECTRIC. PUMP QUOTED TO: CITY OF WATERLOO 715 MULBERRY S`['RE ET WATERLOO, IA 50703 CONFIRM'1'0: LARRY SMITH CUSTOMER P.O. Si-iIP VIA WP15-021 BESTWAY 11'1 7.'11 4'111 1Isulr So1r% EIr.1 tri F, 1r HH2 rear. QUOTATION chin 1' 1411, .Shale, Uri Moines IA 1011 1 )604 , I'IiI mr I'Itil Gn-n L21.'. r, it 1',0. 1 RIN '18., f`l iNI www.alrcnicpumn eo, oI1111L NIIMIIFJt (Aim!, 111, O .\1'I; (±I-(111I;S•II )DAI1t SAI.FSPERSON CIItiIDMLR NO QUOTED BY JOB LOCATION: CITY OF WATERLOO ww•tP 3505 EEAS't'ON AVENUE TAO AlWPI5-02I WATERLOO, [A 50702 JOHN MILLER 2914123 JRF HAYWARD CORDON 1 *** QUOTE ORDER - DO NOT PAY f'.O.EI. I ERMS ORIGIN Net 30 Days *** ITEM NI.JMT41' R UNIT ORDERED SHIPPED BACK OROPR PRICE AMl)lJ�1T *2070101601 RICHARD, PLEASE SEE BELOW AND LET US KNOW HOW TO PROCEED. EACH 1.00 0.00 0.00 FJAYW ARD GORDON PFRA.VtE M2E EACH 1.00 0.00 0.00 FREIGHT DELIVERY IS APPROX. 9 - 11 WEEKS AFTER RECEIPT OF ORDER. mlonggeiectrlopump.com THANK YOU, MARQUI'I'A LONG V cr fC S1-4dLl ieicircli[ cr+, .ABOVE PRICING BFk'EEC1'1VE FOR 30 DAYS 2,722.12 150.00 Net Order: Less Discount: Freight Sales Talc: Order Total: 2,722.12 150.00 2,872.12 0.09 0.00 0.00 2,872,12 ORIGINAL Budget Amendment Descriptions for 7/28/2014 Finance Committee Meeting Agenda: 1. Approve the project budget for the Jack Ralph Canty bequest to the library in the amount of $132,215.26 to be used for the purchase of books. 2. Approve the project budget for the 2014 Byrnes Tennis Center Replacement project, to be funded with a grant of $90,000 from the Black Hawk County Gaming Association, a hotel/motel tax grant in the amount of $5,857 and city bonds in the amount of $9,143. 3. Approve the project budget for Fire Truck Repairs to be funded with insurance proceeds in the amount of $25,449. 4. Approve the project budget for the FY2015 Geraldine Road Phase 3 construction to be funded with a RISE grant in the amount of $359,115, local option funds also in the amount of $359,115 and $2,400 in bond funds for a total project cost of $720,630. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Jack Ralph Canty Estate City Contract No. Project Manager Project Budget Total Sheryl McGovern, Director $ 132,215.26 1. How will this project be funded? A. Federal Grant Grant Name Yes No x CFDA # B. State Grant Yes Grant Name No x C. City Match Source of Funding D. Other Entities Yes Name x No Private Estate % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Estate of Jack Ralph Canty "for purchase of books". Amendments will be written at a later date to divide this gift between book line items. 0.00% 0.00% 0.00% 100.00% Done None ❑ 0 Yes No ❑ ❑x ❑ ❑x ❑ 0 ❑ ❑x ❑ ❑x ❑ 0 ❑ ❑x Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-canty.xls\page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 7/z geh r Project Name (from page one) Jack Ralph Canty Estate Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 3720 Donations - Restricted 132,215.26 132,215.26 3750 Sale of Bonds 3800 Miscellaneous Revenue EXPENDITURES: 1582 Adult Print TOTALS $ 132,215.26 $ $ $ $ 132,215.26 132,215.26 $ 132,215.26 TOTALS $ 132,215.26 $ - $ $ $ 132,215.26 ( ignature Dept. He d) Date (Signature Finance Dept. Review) Date users\michelle-w\forms\project-worksheets-canty.xls\Page 2 (Donat-non constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE • Project Name 2014 Byrnes Tennis Center Replacement City Contract No. Project Manager Project Budget Total Travis Nichols $ 105,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name C. City Match D. Other Entities Yes x No Name No Source of Funding GOB BHGA CVB H/M Grant 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. 11c 1 .?7 Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City ' t • a % Paid by other entity Q/, 3 /,? 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Replacement of existing tennis center building Done None El Yes No ❑ ❑x ❑ ❑x ❑ 0 ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet Byrnes Tennis.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) 2014 Byrnes Tennis Center Replacement Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant City Clerk Use Only Finance Committee-7 Approval Date /2g-& To be assigned by the Finance Dept., Project No. Subproject No. (Each column should only include amounts by fund) 37iiih i 426 010 413 �(a! Gk H.i& 37- g105 Fund: Total 3720 Donations - Restricted 90,000.00 pgazqe go,Coo Q6785709 3750 Sale of� Bonds 9,143.00 9,143.00 311/ lfi-I4-IbJOkI 5,�51,0b 5- EXPENDITURES: TOTALS $ 90,000.00 $ 5,857.00 $ 9,143.00 $ $ 105,000.00 2103 Engineering & Consulting 6/O. 61) $ F700, OD 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction &j,300 -94;6901U0 5,857.00 9,143.00 t , Soo 4467ee157oo 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 90,000.00 $ 5,857.00 $ 9,143.00 $ $ 105,000.00 � 4 —1 7� l 7 i r�/sjfJ 1;1.t-c.�irt f' 7 -ivi y (Signature Dept. ad) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet Byrnes Tennis.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Fire Truck Repairs Pat Treloar $ 25,449.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes L� No Grant Name C. City Match Source of Funding D. Other Entities Yes Name x No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 100.00% 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the pace below: (REQUIRED) L)/; 5- Mr,'o «:-4.<.<)c' - ( Jrr.`: Done None ❑ ❑x Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x Y ;/ I-Vc;oi/ -ra G/C 17071- hP /i;, Y d t 1✓") 7) i / ij Q/ : Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee y Approval Date //Z�i//9' Project Name (from page one) Fire Truck Repairs Department No. project will be budgeted under 12 Activity No. project will be budgeted under 1412 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3625 Insurance EXPENDITURES: (Each column should only include amounts by fund) Fund:010 121412 Fund: Fund: Fund: Total 25,449.00 TOTALS $ 25,449.00 $ $ $ - $ 25,449.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1378 Other Repairs 25,449.00 25,449.00 TOTALS $ 25,449.00 $ $ - $ $ 25,449.00 X.%21. IL, e.:g6 / 132i r (Signature Dept. Head) -V4 dL 72z-/9 Date (Signature Fina ce Dept. Review) Date K:\shared goodies \forms\Project Budget Worksheet\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY 2015 Geraldine Road - Phase 3 RM-8155(742)--9D-07 City Contract No. Project Manager Project Budget Total 871 Jeff Bales $ 720,630.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes x Grant Name RISE Project C. City Match No Source of Funding Local Option Sales Tax D. Other Entities Yes Name To be assignede Finance Dep. eject No. Subproject % Paid by federal grant Grant Agreement Number % Paid by state grant 50.00% Grant Agreement Number 2014-R-014 % Paid by City 50.00% No % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list Grant Writing Services 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Done None ❑x ❑ - Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑ ❑x 6. Include a brief description of the project in the space below: (REQUIRED) Construction of approximately 1514 lineal feet extension of Geraldine Road to the northwest to connect with W. Airline Highway. Page 2 must be attached and signed. K:\shared goodies \forms\Project Budget Worksheet 2014#871.xls\Page 1 All Projects (Mar 2010) Project Name (from page one) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 7 2g/51 FY 2015 Geraldine Road - Phase 3 RM-8155(742)--9D-07 Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7500 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Southport Ind. Park e(A WPC EXPENDITURES: a be assigned by the Finance Dept Project No." Subproject No. Fund: column should only include amounts by fund) Fund: 29= Fund: 205 _ 7/5 Fund: £f242Le-&2(o !,r,,. 359,115.00 TOTALS $ 359,115.00 359,115.00 2,400.00 $ 359,115.00 $ 2,400.00 $ 2103 Engineering & Consulting $ 49,500.00 $ 49,500.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc Stormwater Fee & Publication Grant Applicatiion - INRCOG TOTALS 11..414 signature Dept. Head) 309,615.00 309,615.00 400.00 2,000.00 $ 359,115.00 $ 359,115.00 $ 2,400.00 $ ark,// (Signature Finance Dept. Review) K:\shared goodies \forms\Project Budget Worksheet 2014#871.xls\Page 2 (Constr Proj) (Mar 2010) Date Total 359,115.00 359,115.00 2,400.00 $ 720,630.00 $ 99,000.00 619,230.00 400.00 2,000.00 $ 720,630.00 Date Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Co Mee approval required? YES NO 2 9 If so, date approved: 7/G.D/ City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Planning Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount 290 08 6100 3368 federal grant 08EPA HAZ, ,"Fund 39,025.69 290 08 6100 2103 eng services 08EPA HA7� 23,030.27 290 08 6100 1111 salaries 08EPA HAZR 15,995.42 290 08/ 6100 3368 federal grant 08EPA PET. 61,038.66 290 08 6100 2103 eng services 08EPA PETf, 44,595.47 290 08 6100 1111 salaries 08EPA PETa. 16,443.19 TOTAL $100,064.35 TOTAL $100,064.35 This amendment is being requestel,becausei to carryover expeaces into fy15 for the HAt & PET grants. HAZ grant award of $200,000; spent $160,974.31 thru 6-30-14 leaving c/o of $39,025.69, Pet grant award of $200,000; spent $138,961.34 thru 6-30-14 leaving c/o of $61,038.66 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) / Date 11/-A0/4i (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendment Request Form.xls (Apr 2003)