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HomeMy WebLinkAbout07/14/20141. 2. 3. 4. FINANCE COMMITTEE July 14, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of July 7, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Officers Nissen and Frein Tactical Warrant Johnston, IA 09/08/14- $460.00 Service 09/10/14 Investigator Monroe Iowa IAI Advanced Raymond, IA 09/22/14- $300.00 Crime Scene School 09/26/14 Buck Clark, Mayor National League of Austin, TX 11/19/14- $1,450.00 Cities' Congress of 11/23/14 Cities & Exposition Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/iI Expenditure City Attorney Legal fees for Hall & Associates for further work related to the League of Iowa Cities litigation with EPA/DNR. $1,000.00 NTE City Clerk $3,590.00 10 Ipads — (Mayor, Clerk, Finance and Council) Agenda Automation. City Clerk $12,449.00 Iowa League of Cities Member Dues July 1, 2014 - June 30, 2015. Community Development $4,000.00 NTE Training for 24-hour Lead Abatement Worker. Human Rights $8,000.00 The Building Healthy Communities Symposium — July 25-26, 2014 at the Allen College — UnityPoint Health Campus. Leisure Services $1,760.00 + Four (4) Xlerator electric hand driers for Iry Warren $35.00 S/H Pro Shop. Leisure Services $8,450.00 One (1) REACO 80v/510 amp Industrial Battery for Young Arena's 2008 Electric Zamboni. Leisure Services $10,400.00 + One (1) new conditioner for Young Arena's 2008 $875.00 S/H Zamboni. Sanitation $19,650.00 + PTO/Clutch Assy., screens, and conveyor for tub $400.00 S/H grinder. Sanitation $25,000.00 35-65-95 Gallon Garbage Carts. Traffic Operations $1,246.43 + Joystick Assembly to repair Bombadier. $43.50 S/H Waste Management Srv. $4,113.19 + For repair of Aries PE3500 Camera, S/N 12080526 on $7.57 S/H TV van #141114. Waste Management Srv. $5,150.00 Cartegraph Software and Services Contract October 1, 2014-September 30, 2015. Waste Management Srv. $4,449.00 + Three each, 3 yd., 8 gal. Self -dumping hopper for $400.00 S/H collection and dumping of Bar Screenings. Waste Management Srv. $4,722.22 Autodesk Infrastructure Design Suite Premium 2015 Government Upgrade and Autodesk Infrastructure Design Suite Premium 2015 Government Subscription and Advanced Support —1 year. Waste Management Srv. $1,720.00 Hauling overflow from North Hackett lift station 6/19 — 6/20/14. Waste Management Srv. $2,954.00 Hauling overflow from North Hackett lift station 6/30- 7/1/14. Waste Management Srv. $2,500.00 10,000 sand bags. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the project budget to use the DuPont Imprelis Damage Settlement funds received to replace trees lost at Gates Golf course and for other supplies in the total amount of $82,800.00. 6. Approve the project budget to use the Hotel/Motel Tax Grant awarded by the Convention & Visitors Bureau for advertising in the amount of $41,328.00. 7. Approve the project budget in the amount of $8,500.00 for the Building Healthy Communities Symposium funded with the HUD Partnership monies awarded to the Human Rights department. BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk FINANCE COMMITTEE July 7, 2014 5:05 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of June 23, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Sergeant Devine Bloodstain Pattern Ankeny, IA 7/29/14- $730.00 Analysis School 7/31/14 Investigator Hageman Latent Print Evidence Council 7/28/14- $1,603.00 Collection with Bluffs, IA 8/1/14 Chemistry & Light Officers Erie, Schaaf and Firearms Instructor Johnston, IA 8/11/14- $3,385.00 Wilson Certification 8/22/14 Steve Jordan CSA-Fire Alarms Des Moines, IA 7/23/14 $130.00 Officer Rulapaugh Hazardous Device Huntsville, 8/17/14- $900.00 School AL 8/23/14 Steve Sturtz, Permit IRC 2009 Residential Des Moines, 7/29/14- $168.00 Writer Building Inspector IA 7/29/14 Exam Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that refund request from Larry McGreevey c/o Tim Ahrens, 125 Prospect Blvd. for garbage overcharges since January 1, 2014 in the amount of $63.00 for property located at 606 Baltimore Street, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that refund request from by Robert Klein for garbage overcharges in the amount of $72.23 for property located at 2178 Falls Ave., be approved. Ayes: Three. Motion carried. Finance Committee July 7, 2014 Page 2 Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maint. $1,485.00 9 Council chairs @ 165.00 each for council chambers. Building Maint. $2,525.00 Replace damaged solid surface toilet, partition door & pilaster in 2nd floor restroom at the Five Sullivan Brothers Convention Center. Building Maint. $21,808.59 Tuck -pointing — Public Market. Building Maint. $10,985.80 Replace rooftop unit at Uni-Cue. Engineering $16,820.00 + $49.30 S/H To replace two existing Nuclear Density Gauges that are outdated & expensive to license & maintain. Fire Rescue $6,000.00 Consumables for classes held on site at the training center. Leisure Services $3,300.00 nte Padded chairs & cart for basketball court benches. Leisure Services $21,980.00 Installation of metal roof at Riverfront Sports Park concessions stand. Information Systems $4,247.10 Two (2) Dell N3024 switches. Information Systems $5,543.64 4 x Intel Xeon E5-2660 V2 Server processors. Information Systems $24,884.72 + $35.00 S/H EqualLogic PS6100XV SAN. Information Systems $3,892.15 + $35.00 S/H 16 X 16 GB server memory modules. Information Systems $8,903.60 + $35.00 S/H PowerEdge R620 Server. Information Systems $12,450.00 VMWare Vcenter license & six (6) VMWare Vsphere licenses. Information Systems $6,405.82 Core network equipment: 3750X-24T-E switch with smartNet. Police $1,800.00 nte + Ultra Kimono Bite Suit with Police Package. Police $9,765.00 + $50.00 Two 16 Channel Passive Transceivers with 3TB hard drive upgrade for department video system Police $8,598.00 + Eight Pelco IP cameras with microphones & accessories. Police $1,538.60 + $50.00 Twenty eight individual first aid kits (IFAK) for each Finance Committee July 7, 2014 Page 3 S/H member of the tactical team. Police $6,815.00 + $50.00 Long pole camera search system kit with 8 IR LED S/H color camera head. Police $2,456.00 + Ten steel tactical targets used for firearms training of $500.00 S/H police department officers. Traffic $3,550.00 + $40.00 Radar Recorder with Bluetooth. Operations S/H Traffic $12,075.00 + 3 — M52 Controllers, 2 — MMUs, 6 — BIUs. Operations $200.00 S/H Traffic $1,880.71 + Sonotube. Operations $100.00 S/H Waste $2,239.00 + Hydroranger & Transducer for Byrnbrea Sanitary Lift Management Srv. $300.00 S/H Station. Waste $8,432.00 + A-B 22C-D170A103 PF400 AC Drive/VFD for Management Srv. $300.00 S/H Effluent Pump Station. Waste $10,118.40 + CHD HLD3600 complete Breaker for #3 Easton Management Srv. $300.00 S/H RWW Pump. Waste 8,0707.61 + Heat lamps & accessories for four Easton Final Management Srv. $300.00 S/H clarifier scum troughs. Ayes: Three. Nays: Schmitt (9 Council Chairs). Motion carried. Mr. Schmitt questioned if the Public Market is making money or breaking even. Michelle Weidner, Chief Financial Officer, explained that the lease for the building gives the City 10% of the net profit. Financial statements have been requested. Dan Trelka, Director of Safety Services, explained that the bite suit is to train the police dogs. Moved by Cole seconded by Schmitt that project budget rebate from MidAmerican Energy to closeout construction balance, entrance sign, mezzanine caging, etc. at the Public Works Building in the amount of $117,655.00, be approved. Ayes: Three. Motion carried. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated July 7, 2014, in the amount of $2,580,181.49, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:16 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Attorney $ NTE 1,000 plus est. shipping costs of $ 0.00 Department to expend to pay for or puchase Legal fees for Hall & Associates for further work related to the League of Iowa Cites litigation with EPA/DNR. This purchase or expenditure is being made because: n Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: The League of Cities previously retained Hall & Assoc to pursue litigation on behalf of Iowa cities. These funds are needed for further efforts to address the resolution of the issues in the case. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax Qx Sewer ❑ Sanitation l l Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200-1313 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 12,000.00 $ 12,000.00 1- / 17 ,i JJ /)o.c,..(2i-cv_ 7iVo/41 Signature Dept. Head or esignee) Date (Signature Finance Dept. Review) Date users\shared goodies\forms\Exp Auth Jeff Speck Aug 2013(Oct 2004) City Clerk Use Only Finance Committee Approval Date 7// //�L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Community Devel Department to expend $ up to $4,000 plus est. shipping costs of $ to pay for or purchase training for 24-hour Lead Abatement Worker This purchase or expenditure is being made because: Certify additional contractors and workers Vendor selected for this purchase: Iowa Lead Safety , Inc ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Vendor was available for training on the dates needed Vendor will travel to Waterloo to save on lodging costs Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer 0 Sanitation Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Lead Grant 224-32-5853-1390 BGLED TRVL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature De $ 20,000.00 '"- $ 16,103.92 4% Date (ignature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization 24-hr worker 7-9-2014.xlsx (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7//1/// t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the roo- $ $;AAA plus est. shipping costs of Human Rights Department to expend $ N/A to pay for or purchase the Building Healthy Communities Symposium July 25-26, 2014 at the Allen College - UnityPoint Health Campus. This purchase or expenditure is being made because: to cover the cost of honorariums a at the Building Healthy Communities Symposium Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: We have used Allen College in the past. The rental cost is reasonable and the accommodations work well. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer El Sanitation ❑ Bonds E Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 27FHAP FY13PART (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,531.24 and the c rent available balance is $ 9,531.24 ature Dept. Head or Designe D to (Signature Finance Dept. Review) Date K:\share. goodies\forms\Expenditure Pre -A tho zation BHC 7.14xls.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7//d/f /111- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,760.00 plus est. shipping costs of $ 35.00 to pay for or purchase Four Xlerator electric hand driers for Iry Warren Pro Shop. This purchase or expenditure is being made because: The current vendor of roll towels has changed the style of towels they offer, these driers will save money and have a more green environmental footprint. Vendor selected for this purchase: McDonald Supply, Waterloo IA ❑ Bids or written quotes were taken on this purchase, as follows: McDonald Supply $440.00/ea Ferguson Enterprises $546.67/ea ri Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El Q General Fund Bonds Road Use Tax ❑ Sewer El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4120-2174 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfullysu bmitted, Sanitation (Project Code) $ 70,000.00 [i (p6 $ 26,7-88:79 g3,/33 (Signature Dept. j4ea'd or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee / Approval Date 1 Pfl g City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,450.00 plus est. shipping costs of $ 0.00 to pay for or purchase (1) REACO 80v / 510 amp Industrial Battery for Young Arena's 2008 Electric Zamboni. This purchase or expenditure is being made because: The current battery pack is lacking reliability in keeping a charge for due to its age and is in need of replacement. Vendor selected for this purchase: Hawk Performance Specialties- Woodville, WI n Bids or written quotes were taken on this purchase, as follows: Hawk Performance Specialties- Woodville, WI-- $ 8,450 R & R Specialities Inc, Somerset, WI---- $10,492 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Road Use Tax ❑ Sewer ❑ Sanitation Qx Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4500-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 20,000.00 / $ 20,000.00 (Signature Dept. f d .fi-Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\2014 Zamboni Batteries (Mar 2010) Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 11/18/2013 413 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M Item Descrip ion Qty Each Total Misc Misc Labor Ice resurfacer battery quote REACO 80Volt / 510 Amp Hour Indusrtrial battery system * Replacment system for Zamboni ice resurfacer model 552 * Price incudes direct shipment from manufacturer to facility * Approx weight 18001bs per battery (2) 40volt batteries * Includes new battery cables and SB350 connector * Battery warranty 5 years OR 1500 battery cycles Manufacturers warranty) Core credit ( Old battery system) * Facility responsible for core return costs to HPS Remove and install at facility / Includes travel time * Labor quote good for remove and install of battery system purchased from HPS only * HPS will pickup core batteries at install ** Facility to provide Forklift capable of lifting minimum of 2500Ibs** A skid loader will not be an acceptable or safe replacement unit Quote good for thirty days only ** Delievery time is 3-4 weeks from date of order ** 1 1 1 8,250.00 -300.00 500.00 8,250.00 -300.00 500.00 thank you for the opportunity to quote this service Subtotal $8,450.00 Quote Valid for 30 days. Sales Tax (0.0%) $0.00 Total $8,450.00 • t-/ Page: 1 Quote R8R Specialties of Wisconsin Inc 484 Cty Rd V V Somerset, WI 54025 (715) 247-5090 Sold To: Young Arena 125 Commercial Street Waterloo, IA 50701 Conflnn To: Ship To: Young Arena 125 COMMERCIAL AVE Waterloo, IA 50701-1334 Order Number. 0160834 Order Date: 11 /18/2013 Salesperson: DAND Customer Number. YOUNG Customer P.O. Ship VIA F.O.B. Terms Net 30 Item Number Unit Ordered Shipped Bad(Order Price Amount OUT-11 510 AMP IND. BBI BATT. (SET) /TRAVEL Travel PAIR 1.00 0.00 0.00 8,700.00 8,700.00 HOUR 8.00 0.00 0.00 112.00 896.00 /REPAIR LABOR Machine Repair Labor HOUR 8.00 0.00 0.00 112.00 896.00 Net Order: 10,492.00 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Order Total: 10,492.00 City Clerk Use Only Finance Committee t� Approval Date 7/(?/t/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 10,400.00 plus est. shipping costs of $ 875.00 to pay for or purchase (1) new conditioner for Young Arena's 2008 zamboni This purchase or expenditure is being made because: During annual preventative maintenance the current conditioner was found to be twisted. In its current state it will not produce a quality sheet of ice and needs repalcement. Vendor selected for this purchase: R & R Specialties-Sommerset, WI E Bids or written quotes were taken on this purchase, as follows: R & R Specialties-Sommerset, WI---$11,275 Hawk Performance Specialties- Woodville, WI-- $ 12,275 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑x Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4500-2117 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfu I lu bm itted, 7 G Y/L u Gu t� ; azceit 7�'1ai y esignee) Date (Sign ture Finance Dept. Review) Date (Project Code) $ 20,000.00 K:\shared goodies\forms\2014 Zamboni Conditioner (Mar 2010) Quote Page: 1 R8R Specialties of Wisconsin Inc 484CtyRdVV Somerset, WI 54025 (715) 247-5090 Sold To: Young Arena 125 Commercial Street Waterloo, IA 50701 Confirm To: Ship To: Young Arena 125 COMMERCIAL AVE Waterloo, IA 50701-1334 Order Number. 0161733 Order Date: 7/2/2014 Salesperson: TONY Customer Number. YOUNG Customer P.O. Ship VIA TRUCK F.O.B. Tents Net 30 Item Number Unit Ordered Shipped Back Order Price Amount 5F-74500 EACH 1.00 0.00 REPLACEMENT CONDITIONER, 77 IN Whse: 000 "'Drop Ship"' 0.00 10,400.00 10,400.00 Net Order: 10,400.00 Less Discount: 0.00 Freight 875.00 Sales Tax: 0.00 Order Total: 11,275.00 Hawk Performance Specialties LLC PO Box 157 121 Division Street S Woodville, WI 54028 (715) 928-0691 Name / Address Young Arena 125 Commercial St Waterloo, IA 50701 Quote Date Quote # 7/7/2014 471 Ship To Young Arena 125 Commercial St Waterloo, IA 50701 P.O. No. Terms net 30 Rep FOB Project Net 30 M item Descrip ion Qty Each Total Misc Ship/Handling Complete ice conditioner assembly / Zamboni ice resurfacer models 500 / 540/ 545 / 552 w/o blades and wash pump assembly * Approximate delivery time 8-10 weeks * Shipping & Handling Charges Included in price * 1 12,225.00 0.00 12,225.00 0.00 Subtotal $12,225.00 Quote Valid for 30 days. Sales Tax (0.0%) $0.00 Total $12,225.00 City Clerk Use Only Finance Committee �// Approval Date lit l �J.i I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk/Finance Department to expend $ 12,449.00 plus est. shipping costs of $ 0.00 to pay for or purchase Iowa League of Cities Member Dues July 1, 2014 - June 30, 2015 This purchase or expenditure is being made because: Membership Dues Vendor selected for this purchase: Iowa League of Cities ❑ Bids or written quotes were taken on this purchase, as follows: x Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants Sewer n Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400 1391 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ /f 00 $ /3;oa' ✓ l -�c ? �' 1 O j Lf il4izL'-r�..c , (A ,c,,QM Z 7-0 : 10/3�' (Signatureej:.-Flead or Designee) Date (Signature frets K:\shared goodies\ Expenditure Pre-Authorization.lowa League of Cities.xls (Mar 2010) City Clerk Use Only Finance Committee t� ,ll Approval Date 7/�7//7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk $ 3,590.00 plus est. shipping costs of $ 0.00 10 [pads - (Mayor, Clerk, Finance and Council) Agenda Automation Department to expend to pay for or purchase This purchase or expenditure is being made because: Agenda Automation Vendor selected for this purchase: erg, x0i- IIZ I Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax piSewer Sanitation nBonds Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 5t/i 03 Woo .2(06 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect fuHy-gu bm itted, (Signatu Dept. Head or Designee) (Project Code) $ $ /GU,CIO 7-8-1 ! aitt.Uc, (,t%-citodw2, 7 /0 -2o/4 Date (Signature Finance Dept. Review) Date K:\shared goodles\ orms\Co of Expenditure penditure Pre -Au thorization-airport.xls (Mar 2010) Apple iPad Air Tablets and Accessories iPad Air iPad Air 16G 32G $ 299.00 299.0o 299.00 299.00 299.00 299.00 299.00 299.00 299.00 Mayor Clark Council At -Large #i Council At -Large #2 Council Ward i Council Ward 2 Council Ward 3 Council Ward 4 Council Ward 5 Michelle Weidner Suzy Schares $ 399.00 Folio Keyboard/Case $ 50.00 50.0o 50.00 50.0o 50.0o 50.00 50.0o 50.00 50.00 50.00 $ 2,691.00 $ 399.00 $ 500.00 $ 3,590.00 (0- trat a--9ezi41' 'aAl/Mt pre-O/d/AA,a- Apples iPadjAir - Silver 16GB • 2 Year Contract Add a Line No Contract Upgrade Renews; ✓TG New Customer Price Original Price: $529.00 16GB . Ilnne“ Plan •4 v� Highlights Naltr 9.7.inch Retina display Built-in Wi-Fi (802J1 brgn) with MIMO support S61P iSight camera with Vitf 108Op HID video recording City of Waterloo cost : $299.00 ea. Appl& iPadr Air - Silver 32GB New Customer Price Original Price 5729.GO $62900 4er:t For SS Dow:0 Add To Cart A7 chip with M7 motion IF coprocessor Up tolO hours of battery life awe Facer me HI) camera • 2 Year Contract Add a line No Contract UpgradeF.enewai 32GB . `pp!hcable Share: Connect Plan requires. Highlights City of Waterloo cost : $399.00 ea. 9.7-mch Retina display Bunt -in Wi-Fi (80211albigin) with MIMO support SMP iSight camera with 1080p HD video recording $72900 Get :t For so Do.,.: 0 Add To Cart A7 chip with M7 motion Iv coprocessor Up tolO hours of IF battery life FaceTinre HD camera Eac:h..i �+CPIe:Pad4:r $99.99 English US • Black Back Ordered Sh:ppano dates „dl be dela ed Qt; 1 gl 4P d In stock and ships tree L"e3:3; OUr War= hOUSE JuI '•1'h. -JU` 1Rh. City of Waterloo cost: $50.00 ea. ©Bluetooth 3 9 42 City Clerk Use Only Finance Committee / �/ Approval Date ' / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ 19,650.00 plus est. shipping costs of $ 400.00 to pay for or purchase PTO/Clutch Assy, screens and conveyor for tub grinder This purchase or expenditure is being made because: Clutch requires replacement. Other parts worn beyond limits Vendor selected for this purchase: Vermeer ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OEM Parts Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-2110 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 7-4-4.{ (Project Code) $ 295,000.00 '" $ a96-4-ood .11 L%i Lem. 7 8-A01 K:\shared goodies\forms\Sanitation - Clutch and PTO, Screens and Conveyor - Tub Grinder - July 2014.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE $25,000 plus est. shipping costs of $ incl to pay for or purchase 35-65-95 Gallon Garbage Carts This purchase or expenditure is being made because: Required for replacement of existing broken carts Vendor selected for this purchase: Otto Environmental Systems n Bids or written quotes were taken on this purchase, as follows: Otto Environmental (35ga1-$33ea/ 65ga1-$43ea/ 95ga1-$48ea Mid Iowa (35ga1-42.14ea/ 65ga1-$46.88ea/ 95ga1-57.50ea n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds ❑ Road Use Tax n Sewer n Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully_ submitted, (Project Code) $ 84,000.00 ''"/ �- zr -/1/ M.r1Jt - / /2-&n., 7 <� K:\shared goodies\forms\Sanitation - Replacement Garbage Carts - Otto - July 2014.xls (Mar 2010) City Clerk Use Only Finance Committee L Approval Date 77/'7/�i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,246.43 plus est. shipping costs of $ 43.50 to pay for or purchase Joystick Assembly This purchase or expenditure is being made because: Repair Bombadier Vendor selected for this purchase: Prinoth E Bids or written quotes were taken on this purchase, as follows: Prinoth LLC Chicago, II $1,246.43 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 10,700.00/ $ 10,700.00 / / y Ae ce. 7/he,paun 7-8 d (Signature Dept. ead or Designee) •:te (Signature Finance Dept. Review) Date K:\shared goodies \forms12014-July-Expenditure Pre -Authorization -Joystick assembly-Prinoth-Chicago-Bombadier.xls (Mar 2010) City Clerk Use Only Finance Committee �1 / Approval Date 7 / �/ City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,113.19 plus ext. shipping cost of $ 7.57 to pay for or purchase For repair of Aries PE3500 Camera, S/N 12080526 on TV van #141114. This purchase or expenditure is being made because: Water in camera. lens smashed. camera module & clutch assembly bad. Vendor selected for this purchase: Mid -Iowa Solid Waste Equipment Co. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mid -Iowa Solid Waste Equipment Co. is rep. for repair of TV van camera. Total cost including freight $4,120.76. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: EIRoad Use Tax: Sewer: nSanitation: Bonds: ❑Federal/other grants: 111Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00'/ and the current available balance is $ 250.000.00`1 Respectfully submitted, 1(3120( 4 1 0,Z P t. 7 �� (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Mid -Iowa Solid Waste Equipment Co.,lnc. M ` • �' , WA Joh son, lows 5011 31 - 1 331 SOLID W EEO ENT co, INC. 51 5-276-3362 Fes 51 5-276-2976 www. mud-lwisoom Sold To: 1133 WATERLOO, CITY OF WASTE MGMT SVCS 3505 EASTON AVE. WATERLOO, IA 50702 Customer PO KENT QUINN Qty Item 1.00 1.00 FREIGHT Payment Terms Net Due Description Ship To: INVOICE Invoice #: 36626 Invoice Date: Jun 16, 2014 CITY OF WATERLOO 3505 EASTON AVE WATERLOO, IA 50702 ARIES FACTORY SERVICE TO REPAIR PE3500 CAMERA, S/N: 12080526. REPORTED PROBLEM -WATER IN CAMERA & TILT FUNCTION WAS SLOW. ARIES TECHNICIAN INSPECTED CAMERA & FOUND WATER IN CAMERA, LENS WAS SMASHED & CAMERA MODULE & CLUTCH ASSEMBLY WERE BAD. A NEW LENS, CAMERA MODULE & CLUTCH ASSEMBLY WERE INSTALLED ALONG WITH NEW BEARINGS, SCREWS & 0-RINGS. OPERATION WAS CHECKED. FREIGHT Subtotal Sales Tax Total Invoice Amount Mid -Iowa Representative JOHN M. HURLEY Unit Price Extension 4113.19 4,113.19 7.57 7.57 4,120.76 4,120.76 Past due amounts are subject to a service charge of 1.5% per month. We realize that you had a choice. Thank you for your business ! Please tell us how we're doing by visiting: www.mid-iowa.com/survey City Clerk Use Only Finance Committee Approval Date 7�y/ [!4 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 5.150.00 plus ext. shipping cost of $ 0.00 Department to expend to pay for or purchase Cartegraph Software and Services Contract October 1, 2014 - September 30, 2015 This purchase or expenditure is being made because: For continuation of software maintenance agreement that is used for our CMOM Program. Vendor selected for this purchase: Cartegraph nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Cartegraph is rep. for CMOM Program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-15,0 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 0.00 r /4 goo 16-- and the current available balance is $ 0.00 K Respectfully sub •' ed, ignate Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date A td0 Cartegraph 3600 Digital Drive I Dubuque, Iowa 52003 I (800) 688-2656 I (563) 556-8120 I fax (563) 556-8149 Federal ID: 42-1419553 Software and Services Contract Date: June 10, 2014 Organization Contact Department Address City Contract Expiration Date: September 30, 2014 City of Waterloo Mark Brandes 715 Mullberry Street Waterloo Contract No.: C1401029 State/Prov. IA Zip/Code 50703 Purchase Type yp Qty. Unit Price Total Price Future Annual Renewal Fee SOFTWARE PRODUCTS CARTEflex1 Subscription License 1 $5,I50.00 $5,150.00 $1,520.00 TOTAL FUTURE ANNUAL RENEWAL, FEL $1,520.00 Not -to -Exceed Contract Cartegraph will not exceed the total included in this Contract without written approval from Customer. In the event it becomes apparent to Cartegraph that additional service efforts will be needed due to any changes in the scope of this Contract, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written approval if additional software or services are required. Software Subscription, Maintenance and Support Services Terms/Renewal The initial term of Subscription, Maintenance or Support Services, if included, will commence upon execution of this Contract and will continue for a period of one (I) calendar year from the date of the execution of this Contract, unless noted differently in the pricing table above. Each subsequent term will commence upon completion of the prior term and will continue for a period of one (I) calendar year there from. Customer may terminate their Subscription, Maintenance or Service Support, if applicable, at the end of the Initial Term or any subsequent Renewal Term by notifying Cartegraph in writing of their intention to do so at least 60 days prior to the applicable End Date for that term. Software licensed under a subscription is governed by a license manager and must be renewed prior to the expiration date of the term in order to keep the software active. For estimated future annual renewal fees, see pricing table above. Annual renewal fees will increase by no more than 5% each year. c.ARttlia Subscriptions include the above -named number of concurrent licenses of any of the following applications: WORKdirector, CALLdirector, PAVEMENTview, PAVEMENTvieui Plus, SIGNview, SIGN.ALvieu', MARKINGvieu', LIGHTrieir, BRIDGEriew. STORMvieir. WATERvieu', SEWERrieu. TREErieu'. PARKviev'. VERSAtools. M APdirector, MAPdirector for ArcGIS, and G1Sdirector. Page 2 of 3 Payment Terms and Conditions In consideration for the Services and Products provided by Cartegraph to Customer, Customer agrees to pay Cartegraph Software Costs and Professional Service Fees in U.S. Dollars as described below: I. Delivery: Software Products shall be licensed upon acceptance of this Contract. Project Services will be scheduled and delivered upon your acceptance of this Contract, which will be considered as your notification to proceed. 2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Project Services in a timely manner. All undelivered Project Services shall expire 365 days from the signing of this Contract. 3. Invoicing: Invoicing for the Project Cost shall occur upon the acceptance of this Contract. 4. Expenses: In providing the services included in this Contract, Cartegraph shall be reimbursed for any reasonable out- of-pocket costs, including, but not limited to, travel, lodging, and meals. Out-of-pocket expenses are billed based on actual costs incurred and are due separately. 5. Payment Terms: All payments are due Net 30 days from date of invoice. This Contract constitutes the complete and exclusive agreement between Cartegraph Systems, Inc., and the above company, superseding all other Contracts, oral or written and all other communication with respect to the terms of the agreement. Contract must be executed and returned to Cartegraph prior to the expiration date shown above or all terms contained herein are invalid and the entire Contract is void. Customer acknowledges that all materials and documents associated with this project are proprietary in nature. Customer further agrees not to copy or otherwise make available such materials outside of Customer's organization and its divisions and departments without the prior written consent of Cartegraph, except as required by law. Acceptance The parties, each acting under due and proper authority, have executed this Contract as of the date written below: CITY OF WATERLOO, IA By: Please Print CARTEGRAPH SYSTEMS, INC. By: Signature Date: Name Title Randy Skemp, V.P., Chief Revenue Officer Page 3 of 3 Date: City Clerk Use Only Finance Committee Approval Date 7/�9/�9 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4.449.00 plus ext. shipping cost of $ 400.00 to pay for or purchase Three each. 3 yd, 8 ga. Self dumping hopper for collect and dumping of Bar Screenings. This purchase or expenditure is being made because: Lack of enough carts and this type of cart is needed to dump correctly in our vehicle or container. Vendor selected for this purchase: Poynette Iron Works, Inc. nBids or written quotes were taken on this purchase, as follows Bids or quotes wer• no aken on this purchase because: Have gotten quotes from last purchase of cart. Quote from Poynette Iron Works, Inc. Total cost including freight $4,849.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: DRoad Use Tax: Sewer: Sanitation: Bonds: nFederauother grants: 111Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5,00-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 250,000.00L/ $ Z50-000:O8 • ' : VS& `1 f 31-z" 1 `f )4&6/,4- ,20 (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date vorsimaiminnim, 209 E. North Street, Poynette, WI 53955 (800)-572-2487 Fax: (608)635-7218 poynetteironworks.com The Qua/hyChoice Brian Rath I:I<Ohl Becky Struck COMPANY I) A I I;. City of Waterloo 7/3/2014 rFAil. Brian.rath@waterloo-ia.org mom NO 319-291-4553 ar 3yd Quote AX NO 319-291-4523 Good morning Brian 3 - 3yd, 8ga Self Dumping Hopper with casters & hooks @ $1,483 freight @ $400 Thank you, Becky Struck $4,449.00 $ 400.00 Total $4,849.00 209 E. NORTH STREET, POYNE FIB, WI 53955 City Clerk Use Only Finance Committee Approval Date 7/iA4- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4.722.22 plus ext. shipping cost of $ 0.00 to pay for or purchase Autodesk Infrastructure Design Suite Premium 2015 Government Upgrade and Autodesk Infrastructure Design Suite Premium 2015 Government Subscription and Advanced Support - 1 year. This purchase or expenditure is being made because: Program needs for CMOM Program. Vendor selected for this purchase: DLT Solutions, LLC Bids or written quotes were taken on this purchase, as follows FX1Bids or quotes were not taken on this purchase because: DLT Solutions, LLC is rep. for this computer program. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5,00-15n (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respegtfully sub tted, Signs e D pt. Head Or Designee) Date (Project Code) 61vnitnl i $ 0.00 if' io,or, v $ p.00 ' y�fa v (Signature Finance Dept. Review) Date D[TSOWTIONS Price Quotation ( )Link.: 43 /8215 t2ef4enrr 1004 /59 I)altr 06/10/2014 f_xpires 07/10/2014 To: Mark Brandes Waterloo City of (IA) 715 Mulberry Street Waterloo, IA 50703 Phone: (319) 291-4553 Fax: Email: mark brandes©waterloo-ia ory I rom Michael Palatiello DL 1" Solutions. LLC 13861 Sunrise Valley Drive Suite 400 Herndon, VA 201 71 Phone Fax Email (703) 708-9688 (866) 708-6705 muchael palahello @dlt Gorr; # DLT Part No. 1 9701-8803ELH-1P1 Contract OM Autodesk Infrastructure Design Suite Premium 2015 Government Upgrade from Previous Releases 1-6 back (incl LT) ELD PROMO (1-6X Upgrades With Subscription) (Valid 5/7/14 - 7/25/14) SN 373-92845646 2 9701-8803XWG1 OM !Autodesk Infrastructure Design Suite Premium 2015 Government Subscription and Advanced Support - 1 Year Oty Unit Puce Ext. Pnce 1 $3,612.34 $3,612.34 11 $1,109.88! 1 1hr quote is being sent on behalf,of IM.AGINJ Tecnrolog!es ynnr Autodesk Sobutnqns Pr -:wider 4c,1 via+. Contract Number: OPEN MARKET DUNS #: 78-646-8199 Federal ID #: 54-1599882 CAGE Code: OSOH9 FOB: Destination Terms: Net 30 (On Approved Credit) DLT accepts VISA/MC/AMEX DLT's standard Terms & Conditions apply PLEASE 1 CIl,+-. PAYMENT Tt1 DLT Solutions, LLC SunTrust Bank ABA # 061000104 Acct # 1000032705898 DLT Solutions, LLC PO Box 102549 Atlanta, GA 30368 $1,109.88 S4 722 22 0us'o.mer ^_rders sub;act to applicable sates tax in: nA CO CT, DC, FL, GA, HI, IL IN, KS, KY, L.A, MA, MD, MI, MO, MS, NC, NM NJ. NV, NY OH OK PA. RI. SC TN, TX, VA WA. tN1 The terms and condit,ons of the Manufacturers standard commercial license and subscd tion a reement are made a art or this quotation andp g p q shall grniorn purchaser's use of any Me.nufacturer product Contact the DLT Sales Rep if further information is required. DET SO1UTIONS Price Quotation 1!nrL: 43/8215 f;1004759 U;+la 06/10/2014 xpurr> 07/10/2014 Documentation to be submitted to validate Invoice for payment a Authorized Services shall be invoiced with a corresponding time report tot ttie period of performance identityuiy navies days, and hours worked. b. Authorized reimbursable expenses shall be invoiced with a detailed expense repuit, documented by copies of supporting receipts. c. Authorized Education or Training shall be invoiced with a Report identifying date and Hanle of class completed. and where applicable the name of attendees. City Clerk Use Only Finance Committee Approval Date 7/, 1///fL City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 1,720.00 plus est. shipping costs of $ 0.00 to pay for or purchase Hauling overflow from North Hackett lift station 6/19 - 6/20/14 This purchase or expenditure is being made because: Overflow from flood event Vendor selected for this purchase: Nutri Ject ❑ Bids or written quotes were taken on this purchase, as follows: l l Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund 0 Road Use Tax 0 Sewer Sanitation nBonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1341 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully subm '�,(Signa re Dept. Head or Designee) ate (ignature Finance Dept. Review) Date K:\shaared goodies\forms\authNutriJect 6_19 (Mar 2010) (Project Code) $ 260,000.00 $ 260,000.00 NUTRI-JECT SYSTEMS, INC. 515 5TH STREET - PO BOX 398 - HUDSON, IOWA 50643 Phone: 319-988-4205 Fax: 319-988-3506 Turnkey Biosolids Management, Dredging, Digester Cleaning, Biosolids Hauling, Land Application of Dry and Liquid Biosolids, High Pressure Water Blasting phone 291-4553 fax 291-4523 Sold To: City of Waterloo Water Pollution Control 3505 Easton Ave. Waterloo, IA 50702 Ship to: City of Waterloo Water Polution Control 3505 Easton Ave. Waterloo, IA 50702 Invoice Invoice Number: 5955— t Invoice Date: Jun 24, 2014 Customer ID WATERL Order Number Sales Rep ID Shipping Method N/A 1 Payment Terms Net 15 Days Ship Date Quantity Due Date 7/9/14 1.00000 11.50000 1.00000 1.00300 Description North Hacket Lift Station Hauling Semi tanker rental - per day 6/19/14 Hauling Regular Rate - per hour 8✓19/14 to 6/20/14 Demobe Semi - per hour Mobe Driver #2 to site and demobe - per hour Unit Price Extens ion RETURNED PARTS ARE SUBJECT TO A 20% RE -STOCKING FEE 285.00000 108.00000 108.00000 85.00000 285.00 1,242.00 108.00 85.00 Subtotal Sales Tax Freight Total Invoice Amount 1,720.00 1,720.00 Interest Rates: Invoices are due 15 days after date of invoice. Interest will be charged on all past due invoices at the rate of 1.5% per month. If payment is not received within 15 days of invoice, interest win be assessed from the first day past due. Statements will be sent on a monthly basis. We hereby guarantee that the goods covered on this invoice were produced or manufactured in accordance with the applicable provisions of the Fair Labor Standings Act of 1938. Ourresponslbility ceases after we obtain receipt in good order from transportaton companD All claims for damages, delay, or loss must be made against the transportation company. -' T -- - tiwE�T t 7JtyIl-1 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 09/r The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2,954.00 plus est. shipping costs of $ 0.00 Hauling overflow from North Hackett lift station 6/30 - 7/1/14 to pay for or purchase This purchase or expenditure is being made because: Overflow from flood event Vendor selected for this purchase: Nutri Ject ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ▪ General Fund 0 Road Use Tax n Sewer ❑ Sanitation ▪ Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 520-14-5200 1341 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RR3spectfully subed, (Project Code) $ 260,000.00 `7 $ 26IIreee7e6 076 so (Signature [Sept. Head or Designee) Date gtrature Finance Dept. Review) Date :\shared goodies\forms\authNutriJect 6_30 (Mar 2010) 07/01/2014 TUE 14:51 FAA 319 988 3509 Kuncipal Pipe Tool 14001/001 NUTRI-JECT SYSTEMS, INC. 515 5TH STREET - PO BOX 398 - HUDSON, IOWA 50643 Phone: 319-988-4205 Fax: 319-988-3506 Tumkey Biosdida Management, Dredging, Digester Clearing, Bbsdlds Hauling, Land Application of Dry and Liquid BlomIde, Huh Pressure Water Blasting Phone 291-4583 fax 291-4523 Sold To: City of Waterloo Water Pollution Control 3505 Easton Ave, Waterloo, IA 50702 Ship to: City of Waterloo Water Pollution Control 3505 Easton Ave. Waterloo, IA 50702 Invoice Invoice Number: 5955 Invoice Date: Jul 1,2014 Customer ID WATERL Order Number Sales Rep ID Shipping Method N/A Payment Terms Net 15 Days Ship Date Due Date 7/16/14 Quantity Description Unit Price Extension 2.00000 1.00000 5.50000 6.00000 4.00000 3.00000 1.00000 1.00000 1.00000 Nath Hecket Lit Station Hauling 18 loads @ 6,000 gallons Semi rental - per day Hauling Regular Rate - per hour 6/30/14 Inspection, Fuel, Mobe Semi / Tanker t0 site 2:30pm to 3:301:m Driver#1 Al Kuennen 3:30pm to 9:00pm Driver#2 Kevin Yungdas 1100pm to 3:00am Hauling Regular Rats per hour 7/1/14 Driver#3 Nathan Falters 3:o0em to 7:00am Driver#2 Kevin Yungclaa 7:00am to 10:00am Demobe Seml / Tanker - per hour 10:00em to 11:00am Mobe Driver #2 to site and demobs • per hour Mobs Driver #3 to site and demobe - per hour 5.9-o 285.00000 108.00000 108.00000 108.00000 108,00000 108.00000 108,00000 85,00000 85.00000 570.00 100.00 594.00 648.00 432.00 324,00 108.00 85.00 86.00 RETURNED PARTS ARE SUBJECT TO A 20% RE -STOCKING FEE Subtotal Sales Tax Freight Total Invoice Amount Interest Rates: Invoices are due 15 days after date of Invoice. Interest wll be charged on al past due Invoices at the rats of 1.5% per month. If payment!' not received within 15 days of Invoice, interest wit be assessed from the first day past due. Statements will be sent on a monthly basis. We hereby guarantee that the goods covered on this Invoice were produced or manufactured In accordance with the applicable provisions of the Fair labor Standings Ad of 1938. Our responeblllty ceases after we obtain receipt In good order from traneporta l on company. All clalme for damages, delay, or loss must be made against the transportation company. 2,954.00 2,954.00 Budget Amendment Descriptions for 7/14/2014 Finance Committee Meeting Agenda: 1. Approve the project budget to use the DuPont Imprelis Damage Settlement funds received to replace trees lost at Gates Golf course and for other supplies in the total amount of $82,800. 2. Approve the project budget to use the Hotel/Motel Tax Grant awarded by the Convention & Visitors Bureau for advertising in the amount of $41,328. 3. Approve the project budget in the amount of $8,500 for the Building Healthy Communities Symposium funded with the HUD Partnership monies awarded to the Human Rights department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE DuPont Imprelis Roimbiwr^resat 50emQrt..1" Todd Derifield $ 82,800.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name B. State Grant Grant Name C. City Match D. Other Entities Yes X No Name CFDA # Yes No Source of Funding DuPont 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by the Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) As a result of the use of a DuPont product, Imprelis, at Gates Golf Course to control weeds, many trees were damaged and some died. Dupont has paid the City of Waterloo $82,800 to compensate for the damages. Leisure Services will utilize this funding to replace trees lost and damaged at Gates Golf Course. Also, gear will be purchased to outfit new Forestry Specialist position including pickup truck. Other purchases include skidloader grapple attachment, landscape trailer, Hotsi pressure washer, and a concrete pad for log splitter job site. 100.00% Done None ❑ ❑X Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ 0 ❑ ❑X ❑ 0 ❑ ❑X Page 2 must be attached and signed. K:\shared goodies \forms\DuPont Project Budget Worksheet\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) DuPont ImprelisRoimburacmcnt-Se{72/fl 'L,?— Department No. project will be budgeted under 37 Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3871 Damage Claim Revenue EXPENDITURES: 4105 City Clerk Use Only Finance Committee Approval Date To be assigned by the Finance Dept. Project No. Subproject No. (Each column should only include amounts by fund) Fund: 010 Fund: 82,800.00 Fund: TOTALS $ 82,800.00 $ $ 2117 Motor Vehicles & Equip. 1555 Minor Equip & Supplies 1511 Concrete & Aggregates 1536 Trees & Shrubs 1561 Office Supplies... (Signature Dept. $ 41,000.00 17, 300.00 12,000.00 10, 000.00 2,500.00 TOTALS $ 82,800.00 $ Date Fund: • Aqi L , (,! 1Lielti/1 (Signature Finance Dept. Review) Total 82,800.00 $ 82,800.00 $ 41,000.00 17, 300.00 12,000.00 10,000.00 2,500.00 $ 82,800.00 Date K:\shared goodies \forms\DuPont Project Budget Worksheet\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Building Healthy Communities Symposium - July 2014 City Contract No. Project Manager Project Budget Total Abraham Funchess, Jr. $ 8,500.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name Housing Partnership Grant B. State Grant Yes Grant Name C. City Match D. Other Entities Name No CFDA # Source of Funding Yes I 1 No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Building Healthy Communities Symposium aims to promote a better understanding of socioeconomic status, culture, gender, race, ethnicity, and the needs of vulnerable individuals and populations in our communities affected by sexual and domestic violence and incarceration. Learn first hand as we explore survivor's stories and take away valuable information from trainers who are experts in their respective fields. Together we can change our communities for the better. The Building Healthy Communities Symposium will be held July 25 - 26, 2014 at Allen College. 100.00% Done None ❑ ❑ Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x0 El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet Housing symposium 7.25.14-14.xlsx\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 7//1/f/ y Project Name (from page one) Building Healthy Communities Symposium Department No. project will be budgeted under 27 Activity No. project will be budgeted under 2510 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3376 Federal Contract EXPENDITURES: (Each column should only include amounts by fund) Fund: 2510 Fund: Fund: Fund: 8,500.00 Total 8,500.00 TOTALS $ 8,500.00 $ - $ $ - $ 8,500.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1303 Meetings & Workshops (Signature Dept. He 0.00 8,500.00 $ 8,500.00 $ 8,500.00 $ $ 8,500.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet Housing symposium 7.25.14-14.xlsx\Page 2 (Donat or NON-constr) (Mar 2010) General Budget - Building Healthy Communities Symposium Honorariums Harold D. Trulear Honorarium Speaker Honorarium Speaker Honorarium Speaker Honorarium $5,000.00 $1, 000.00 $1,000.00 $1, 000.00 Rental, Technical Assistance Allen College $500.00 $8, 500.00 Building Healthy Communities Symposium July 25-26, 2014 Allen College—UnityPoint Health Campus Winter Hall, 1950 Heath Street Waterloo, IA 50703 Dr. Harold D. Trulear This symposium is designed for religious leaders, landlords, childcare providers, law enforcement, educators, administrators, policy makers, social workers, health profes- sionals, business leaders, community activists and anyone committed to: • ending sexual and domestic violence in the Cedar Valley • ending the social and bureaucratic challenges associated with incarceration Participants Encouraged to Register Refreshments/Finger Foods Provided PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee ^� L Approval Date //� �, Project Name (from page one) HOTEL MOTEL FY2015 ' / 60/VI— /900VC& /S/A✓6J Department No. project will be budgeted under 26 Activity No. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 HOTEL MOTEL TAX EXPENDITURES: ��`` (Each column should only include amounts by fund) Fund: f,°/1U Fund: Fund: Fund: Total 41, 328.00 41, 328.00 TOTALS $ 41,328.00 $ - $ $ $ 41,328.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 ADVERTISING 41, 328.00 41,328.00 TOTALS $ 41,328.00 $ - $ - $ - $ 41,328.00 x s' (04 (Signature Dept. Head) Date (4IjiJj (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget-FY2015-HMT.ADVFY15\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name HOTEL MOTEL FY2015 City Contract No. Project Manager Project Budget Total LAURA STAMMLER $ 41,328.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number CONTRIBUTE A MATCH % Paid by City (] -flpia i22orEZ Grp % Paid by other entity /o67,, 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None El ❑ Yes No El El ❑ ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ❑ ❑X ADVERTISING Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2015-HMT.ADVFY15\Page 1 All Projects (Mar 2010) February 3, 2014 RESOLUTIONS Page 5 3. Resolution approving submission of a grant application to Iowa Governor's Traffic Safety Bureau (GTSB) for an Alcohol -Impaired Driving Incentive Grant (405C program) for period of October 1, 2014 to September 30, 2015. Submitted by Joe Leibold, Captain of Police 4. Resolution approving AECOM as Designated Airport Consultant to fulfill FAA requirements for a term of five (5) years. Submitted by Steve Wareham, Interim Airport Director 5. Resolution approving Convention and Visitors Bureau Board recommendations for funding the following Hotel/Motel Partner Grant requests: National Wrestling Hall of Fame Dan Gable Museum in the amount of $5,904.00; Waterloo Community Playhouse/Black Hawk Children's Theater in the amount of 1,168.40; Waterloo Center for the Arts in the amount of $41,328.00, useum District in the amount of $34,882.00; Cedar Valley Arbo ':otanic Gardens in the amount of $5,116.80. Submitted by Aaron Buzza, Executive 6. Resolution approving reco Hurley Construction of W with an Alternate 1 - .t city of Waterloo City Clerk to ex oo Convention & Visitors Bureau award of contract to Failor in the amount of $189,000.00 $5,500.00, in conjunction with the enovation; and authorize Mayor and Submitted by Craig CIa Official/Maintenance Administrator 7. Resolution approving ndment to Economic Development Assistance Contract 13-TC-026 wit Iowa Economic Development Authority and Hydrate Chemical Co. for the Hydrate Chemical Company expansion project, with the City of Waterloo as the local sponsoring community; and authorize Mayor to execute said document. Submitted by Noel Anderson, Community Planning & Development Director 8. Resolution approving Development Agreement between Senad Dizdarevic and the City of Waterloo for the construction of a 6,000 square foot industrial building on Mamie Avenue, adding $328,000.00 of taxable value to site, and offering property tax rebates of 6 years at 80% and 3 years at 70%; and authorize Mayor and City Clerk to execute said document. Submitted by Noel Anderson, Community Planning & Development Director