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HomeMy WebLinkAbout07/07/20141. 2. 3. 4. 5. 6. FINANCE COMMITTEE July 7, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Call: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of June 23, 2014. NEW BUSINESS Travel Requests Amount not Name & Title of Personnel Class/Meeting Destination Date(s) to Exceed Sergeant Devine Bloodstain Pattern Ankeny, IA 7/29/14- $730.00 A Analysis School 7/31/14 Investigator Hageman Latent Print Evidence Council 7/28/14- $1,603.00 Collection with Bluffs, IA 8/1/14 C Chemistry & Light Officers Erie, Schaaf and Firearms Instructor Johnston, IA 8/11/14- $3,385.00 Wilson Certification 8/22/14 Steve Jordan CSA-Fire Alarms Des Moines, IA 7/23/14 $130.00 Officer Rulapaugh Hazardous Device Huntsville, 8/17/14- $900.00 S School AL 8/23/14 Steve Sturtz, Permit Writer IRC 2009 Residential Building Inspector Des Moines, IA 7/29/14 $168.00 Exam 7. Larry McGreevey c/o Tim Ahrens, 125 Prospect Blvd. is requesting a refund for garbage overcharges since January 1, 2014 in the amount of $63.00 for property located at 606 Baltimore Street, as service is provided by a private hauler. 8. Robert Klein is requesting a refund for garbage overcharges since January 1, 2014 in the amount of $72.23 for property located at 2178 Falls Ave., as service is provided by a private hauler. 9. Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est.Expenditure S/H Building Maint. $1,485.00 9 Council chairs @ 165.00 each for council chambers. Building Maint. $2,525.00 Replace damaged solid surface toilet, partition door & pilaster in 2°d floor restroom at the Five Sullivan Brothers Convention Center. Building Maint. $21,808.59 Tuck -pointing — Public Market. Building Maint. $10,985.80 Replace rooftop unit at Uni-Cue. Building Maint. $2,428.76 Purchase of two (2) draft beer coolers @ $1,214.38 each for Five Sullivan Brothers Convention Center. Engineering $16,820.00 + Onve Pavement Quality Indicator, Model 380 and one SDG 200 Soil Density Gauge. Fire Rescue $6,000.00 Consumables for classes held on site at the training center. Leisure Services $3,300.00 nte Padded chairs & cart for basketball court benches. Leisure Services $21,980.00 Installation of metal roof at Riverfront Sports Park concessions stand. Leisure Services $4,200.00 nte Rebuilt motor installed in Leisure Services Truck #452. Information Systems $4,247.10 Two (2) Dell N3024 switches. Information Systems $5,543.64 4 x Intel Xeon E5-2660 V2 Server processors. Information Systems $24,884.72 + $35.00 S/H EqualLogic PS6100XV SAN. Information Systems $3,892.15 + $35.00 S/H 16 X 16 GB server memory modules. Information Systems $8,903.60 + $35.00 S/H PowerEdge R620 Server. Information Systems $12,450.00 VMWare Vcenter license & six (6) VMWare Vsphere licenses. Information Systems $6,405.82 Core network equipment: 3750X-24T-E switch with smartNet. Police $1,800.00 nte + $200.00 S/H Ultra Kimono Bite Suit with Police Package. Police $9,765.00 + $50.00 S/H Two 16 Channel Passive Transceivers with 3TB hard drive upgrade for department video system. Police $8,598.00 + $225.00 S/H Eight Pelco IP cameras with microphones & accessories. Police $1,538.60 + $50.00 S/H Twenty eight individual first aid kits (IFAK) for each member of the tactical team. Police $6,815.00 + $50.00 S/H Long pole camera search system kit with 8 IR LED color camera head. Police $2,456.00 + Ten steel tactical targets used for firearms training of police department officers. Traffic Operations $3,550.00 + Radar Recorder with Bluetooth. Traffic Operations $12,075.00 + 3 — M52 Controllers, 2 — MMUs, 6 — BIUs. $ $200.00 S/H Traffic Operations $1,880.71 + Sonotube. $100.00 S/H Traffic Operations $1,496.56 Boring under concrete for street light repair at the 800 block of Commercial St. Waste Management Srv. $2,239.00 + Hydroranger & Transducer for Byrnbrea Sanitary $300.00 S/H Lift Station. Waste Management Srv. $8,432.00 + A-B 22C-D170A103 PF400 AC DriveNFD for Effluent $300.00 S/H Pump Station. Waste Management Srv. $10,118.40 + CHD HLD3600 Complete Breaker for #3 Easton $300.00 S/H RWW Pump. Waste Management Srv. 8,070.61 + Heat lamps & accessories for four Easton Final $300.00 S/H clarifier scum troughs. BUDGET LINE ITEMS TO BE AMENDED 10. Approve project budget rebate from MidAmerican Energy to closeout construction balance, entrance sign, mezzanine caging, etc. at the Public Works Building in the amount of $117,655.00 BILLS PAYMENT ADJOURNMENT Suzy Schares City Clerk 1. FINANCE COMMITTEE June 23, 2014 5:10 p.m. Harold E. Getty Council Chambers Members present: Cole, Schmitt, and Jones. Moved by Schmitt, seconded by Jones that the Agenda, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the Minutes of June 16, 2014, as proposed, be approved. Ayes: Three. Motion carried. Moved by Schmitt, seconded by Jones that the request for the following travel requests, be approved. Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Marty Freshwater, Battalion Chief & Darryl Hartema, Mechanic Deliver Engine 306 for repairs Weyauwega, WI 07/11/14 $370.00 Ayes: Three. Motion carried. Dan Trelka, Director of Safety Services, explained that the truck is in need of repair, we just received the insurance payment. Mr. Schmitt questioned why we would send a Battalion Chief. Dan Trelka, Director of Safety Services, stated that he is a salaried employee and it is a big rig and prefer an experienced driver for the trip. Moved by Jones, seconded by Schmitt that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. AmountEst. Expenditure Airport $3,564.00 Website, including design, hosting and 12 months of updates Building Maintenance $3,200.00 Run storm line to alley on 300 W. 3rd. Finance Committee June 23, 2014 Page 2 Leisure Services $1,950.00 Installation of new plant material and wood chips in new retaining wall landscape beds at Gates Park Pro Shop. Planning $7,500.00 Additional water discontinuations associated with the demo of 1518 W. 4th St. Traffic Operations $11,732.87 + Sheeting, cuttable film and application tape for numerous signs. Traffic Operations $1,022.80 40 — Fuseholders. Waste Management Srv. $5,920.20 + $750.00 S/H KSB 250 hp motor rewind for RWW Pump #5. Ayes: Three. Motion carried. Mr. Schmitt asked for an explanation for the planning and traffic expenditures. Noel Anderson, Community Planning and Development Director, explained that part of the demolition process of 1518 W. 4th Street included reconnecting sewer and water lines due to the demolition. Sandie Greco, Traffic Superintendent, explained that we are in the process of creating our own sign, so we needed the supplies in order to do so. Moved by Cole, seconded by Schmitt that Bills Payment, as contained in Accounts Payable Invoice Report, dated June 23, 2014, in the amount of $3,300,159.47, be received, placed on file and approved and forwarded to the full council for approval. Ayes: Three. Motion carried. With no further business before the committee, it was moved by Schmitt, seconded by Cole that the meeting be adjourned at 5:15 p.m. Ayes: Three. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director To: City Clerk and Finance This is in regards to over billing on the address of 2718 falls ave Waterloo. The Garbage can and the yard waste containers were picked up on — 3 — 2 c / 3 To stop the pick up of garbage and yard waste. This is the account Number for that property. 11-40-0650-063665 K You have been billing me for those for quite some time and I am requesting a Refimd for the amount owed from that date to the day you receive this letter. Please let me know when you have made a decision and when I will receive a check for the over billing. I am the owner of this property. Thank you very much for your understanding and time resolving this issue. Sincerely, Robert J Klein Box 365 Gilbertville Iowa 50634 319-269-1023 7/01/14 15:21:40 UUBIDFR DISPLAY Account 11 40 0650 2718' FALLS Type options, press 2 Billing Date 6/11/14 Due Date 7/02/14 Bill WATER SEWER GARBAGE SERV MISC NET 22.47 80.25 72.23 GRS 23.52 84.00 75.61 Billing Date WATER NET 22.47 GRS 22.47 Billing Date WATER NET 27.77 GRS 27.77 Select Billing 063665 KLEIN BOB AVE Enter. 1=Select 3/11/14 SEWER 80.25 80.25 12/12/13 SEWER 80.25 80.25 Due Date 3/31/14 Bill SERV MISC Due Date 1/02/14 Bill GARBAGE SERV MISC 67.50 67.50 F3=Exit F9=Add A New Bill %Z Z3 Information WATERLOO Bill Date Status 0 Non Ct1 STORM FIRE PROT 52.97 55.45 Status P Non Ct1 STORM 52.97 52.97 TOTAL 227.92 238.58 FIRE PROT TOTAL 227.92 227.92 Status P Non Ct1 STORM FIRE PROT 52.97 52.97 TOTAL 228.49 228.49 !V /-74-en �iv � >� kfq(1 C--cam in/71i 6<- � r � 0_I er k(-5 ee j.- rer.,571-7,;7 tiv,* r/72eAtie-- e i000u4- /02 .. LAO -- 049146 --Pry J cui, i'i't rc ei k Jt�n2i t,07 go/ Cod-r46-4- `I-4-e A4(/ les, / i!vov%4 fou,eli 16;-fr• rruci(iviy tt)_e j/ir dp•er-)-Avr/_ 727461-eJ 74.o �1CGv� 4(6 4r- 4,„ exem 41,1- 714-e » w a / 4 r (10'117` e lvrr hetcj t. Gve{S euecC°�l cr 714f- `dir"?°-csi y / G 'fir-eji v(‘Gv-e-e o-e,ti -77141AAAr-exj Pei eci ��7Q/ POB 27 WATERLOO IA 50704 e\p-` I READINGS 6/05/ 14 , 1 3/04/14 q II `� 621 USAGE PER 100 CU PT 4l 10 UNITS: GARBAGEGROS1S SEWER T1 WATER 23.63 22 50 SEWER 41.45 GARBAGE 33.08 STORMWATER 2.66 8 25 o TAX TOTAL 1. 58 108. 40 TOTAL DUE /� �} 106.40 (08. 4� 0/-�I p �y ACCOUNT 12-40-06550-018000 ADDRESS 606 BALTIMORE ST WATERLOO TERMS:30 DAYS -THANK YOU NET MUST BE RECEIVED 7/08/14 -POB 27 WATERLOO IA 50704 READINGS 3/04/14 1/J621 12/0.3/ 13 609 USAGE PER 100 CU FT -J' l :UNITS: GARBAGE 1� 12 GROSS 'B4Jtn I WATER . S3 SEWER 45. 61 `3 44 GARBAGE 3. j8 i STORMWATER 8. 66 8. 25 TOTAL 11TAX 5.9C TOTAL DUE 115. 95 ACCOUNT 7 1.9 110. Si ADDRESS 12-40-0650-0120c00 606 B'ALTIMORE ST WATERLOO PRESORT 0 RETURN SERVICE' REQUESTED 0 W ! 1 GROSS DUE AFTER 7 / D8 / 1 4 0; S G GROSS 25. 21 41.45 j� 33.02 NET 24. 08 39. 48 31. 50 ST 8. 66 8" 25 RETURN WITH PAYM `" GUARTERLY 12-40-0650-018000 _**AUTO 5-DIGIT 50701 MCOREEVEY LARRY D VD WfiTTERLO25 OPIAT50701 3907 PRESORT MIST anssw US POSTAGE nvo RETURN SERVICE REQUESTED GROSS. DUE AFTER 4/07/14 GROSS W2, 8. 60 45. 61 33.08 5T S.66 NET 27. 32 43. 44 31. 50 2.25 RETURN WITH PAYMENT 4UART ERLY 12-40-0650-018000 **AUTO 5-DIGIT 50701 TERMS:30 DAYS -THANK YOU i'ICGR1=rVtY LARRY D BILLING DATE 3/17/14 :WATERLLOOPEAT50BLVD 701 3907 NET MUST BE 'iECEIVED BY 4/07/14 JIII'311JIJlirllia4rl(llidi inaiili UUBIDFR Account 606 Type opt 2 DISPLAY Se 12 40 0650 018000 BALTIMORE ions, press Enter. Billing Date WATER NET 24.08 GRS 25.21 _ Billing Date WATER NET 27.32 GRS 27.32 Billing Date WATER NET 33.61 GRS 33.61 6/17/14 Due Date SEWER GARBAGE 39.48 31.50 41.45 33.08 3/17/14 SEWER 43.44 43.44 12/18/13 SEWER 51.36 51.36 Due Date 4/07/14 SERV 31.50 Due Date 1/08/14 GARB.GE SERV F3=Exit F9=Add A New Bill 7/01/14 15:44:04 _ 11ing formation MCGREEVEY LARRY D ST ATERL0O Bill Date 1=Select 7/08/14 Bill Status P Non Ctl SERV MISC STORM FIRE PROT TOTAL 8.25 8.66 108.40 Bill Status P Non Ctl MISC STORM FIRE PROT TOTAL 1 8.25 8.25 110.51 Bill Status P Non Ctl MISC STORM FIRE PROT TOTAL 0 8.25 8.25 124.72 Qs- City Clerk Use Only Finance Committee Approval Date (/7�� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 1,485.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 9 council chairs @ 165.00 each for Council Chambers Vendor selected for this purchase: Welter Storage Equipment Co. Bids or written quotes were taken on this purchase, as follows: Welter Storage Equipment Co. $ 1,485.00 Storey Kenworthy $ 1,964.25 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund DI Road Use Tax 0 Sewer n Sanitation OX Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: m4 408-22-8100-2127 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $Gy�Pt? and the current available balance is Respully supnitted, (Si nature Dep�ae d orDesignee) i3 $ 1 / 1Li /?2,4L/. to 'e111/4 Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee � 7 /� Approval Date l / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,525.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace damaged solid surface toilet, partition door and pilaster in 2nd floor restroom at the Five Sullivan Brothers Convention Center Vendor selected for this purchase: Failor Hurley El Bids or written quotes were taken on this purchase, as follows: Qx Bids or quotes were not taken on this purchase because: Damage repair Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Sewer Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (6--)1-) 2�e%t �'� Gc)z ii,�_ ' (Signature Dept. Head or Designee) Date Signature Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 21,808.59 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Tuckpointing - Public Market Vendor selected for this purchase: Mike Evans - Evans Preferred Exterior ❑X Bids or written quotes were taken on this purchase, as follows: Mike Evans - hourly rate of $54.00 (same rate as last year) Schoonover - hourly rate of $70.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax Sewer n Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 412-22-7960-2180; 413-22-7960-2180; 414-22-7960-2180 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) a et L t $ Mc, o /t 70 o $ '73946- 453 �- io_=-wo' City Clerk Use Only Finance Committee Approval Date 7/ 7 /i '- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 10,985.80 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Replace rooftop unit at Uni-Cue Vendor selected for this purchase: Bergen Plumbing, Heating and Cooling ❑ Bids or written quotes were taken on this purchase, as follows: Bergen Plumbing, Heating and Cooling - $10,985.80 Young Plumbing & Heating - $ 10,990.00 Plumb Tech - did not submit bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ri Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-8800-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respemiffed, (Signature Dept. Head or Designee) Date (Project Code) c,? ( ig ature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7�7/1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,428.76 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Purchase of two (2) draft beer coolers @ $1,214.38 each for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Wilson Restaurant Supply Co. Bids or written quotes were taken on this purchase, as follows: Wilson Restaurant Supply Co. - $ 2,428.76 ($1,214.38 ea) Restaurant Equipment World - $ 2,652.72 ($1,326.36 ea) A City Discount - $ 2,675.98 ($1,337.99 ea) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax n Sewer ri Sanitation ❑ Bonds [1 Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) Y $ ,/7(>✓ in which the budgeted amount is and the current available balance is Respefully submitted, c ` ' _2 .2 -J 4l i :cit'it. .� /A 1,,z.L �;,>n. -7-:2- v4. (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee r� Approval Date 7/ 7/1 / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 16,820.00 plus est. shipping costs of $ 49.30 to pay for or purchase One Pavement Quality Indicator, Model 380 and one SDG 200 Soil Density Guage. This purchase or expenditure is being made because: To replace two existing Nuclear Density Guages that are outdated and expensive to License and maintain. Vendor selected for this purchase: TransTech Systems, Inc. I I Bids or written quotes were taken on this purchase, as follows: TransTech Systems $16,869.30 Atlantic Supply $18,040.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ri Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) Local Option Sales Tax This expenditure is to be coded to the following budget line -item: 205-07-7830-2111 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 20.000.00 '/ $ 20 000.00 ✓ Respectfully submitted, gift '71/1/11 4 ,0412LC. ��LL��/IY7L 74',2oi (Signature ept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Trans Tec Quoted to: City of Waterloo Engineering Dept 715 Mulberry Street Waterloo, IA 50703 Attention: Beniamin Neil Quotation Quote Number: T14-1595 Quote Date: Jun 18, 2014 Page: 1 Customer ID Good Thru Payment Terms Sales Rep CityofWaterloo 7/18/14 Net 30 Days Pike, Lawrence M. Quantity Item Description Unit Price Extension 1 8000-0054SA Pavement Quality Indicator, Model 380 8,900.00 8,900.00 1 8000-0053SA SDG 200 Soil Density Gauge 8,900.00 8,900.00 2 8000-Nuc Credit for return of Nuclear Gage (CPN) 500.00 -1,000.00 2 Shipment Shipment Processing 10.00 20.00 2 6000-0029 North American AC Power Cord, Included Nudear Gauge Credit is available for each gauge purchased. TransTech Systems, Inc. Subtotal 16,820.00 1594 State Street , Schenectady, NY 12304 Sales Tax (518) 370-5558 FAX (518) 370-5538 Toll Free (800) 724-6306 Freight 49.30 http://www.transtechsys.com Total 16,869.30 ATLANTIC SUPPLY 800/752-9416 PO BOX 17620 CLEARWATER, FL. 33762 QUOTED TO: CITY OF WATERLOO ENG DEPT 715 MULBERRY ST WATERLOO, IA 50703 QUOTATION Number: Date: Page: SHIP TO: Q- 12106 06/24/14 1 of 1 CITY OF WATERLOO ENG DEPT 625 GLENWOOD ST WATERLOO, IA 50703 319-291-4312 ATTN: ERIC THORSON Your Reference Description WEB ORDER 3143 Ship Via Terms Salesperson UPS GROUND VISA/MC 19 Quantity Product Code Product Description Unit Price Ext Price 1.00 PQI380 PAVEMENT QUALITY IND. 380 8900.00 1.00 SDG200 SOIL DENSITY GAUGE 8900.00 FREIGHT COST WOULD BE $120.00 PER GAAGE-INSURED THIS QUOTE IS GOOD FOR 30 DAYS PLEASE CALL THE ORIGINATING STORE TO PLACE YOUR ORDER, OR IF YOU HAVE ANY QUESTIONS REGARDING THIS QUOTE. TAMPA BAY 727-530-9581 RIVIERA BEACH 561-844-3130 ORLANDO 407-246-6516 JACKSONVILLE 904-260-4288 ALABAMA 334-280-2712 8900.00 8900.00 210,ov Subtotal: S17,800.00 rCB� K 290,0° QUOTATION TOTAL: $tea tt.7/7/rL City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR/HMRTC Department to expend $ 6,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase consumables for classes held on site at the Training Center This purchase or expenditure is being made because: This is a service we provide our customers. Some organizations prefer to keep their employees on site rather than allow them to leave for lunch. As this is optional to our customers and varies by number of classes held at the Center we can only estimate cost. ri Bids or written quotes were taken on this purchase, as follows: QX Bids or quotes were not taken on this purchase because: We have used various options and agencies over the years and use those who provide us the best quality and delivery versus cost. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund ri Road Use Tax ri Sewer piSanitation Bonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: Food Service 010-12-1415-1394 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respect 11 su fitted, $ atVt''j 6• 7? (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date users\shared goodies Worms \Expenditure Authorization.xls(Oct 2004) City Clerk Use Only Finance Committee Approval Date /7// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me $3300.00 plus est. shipping costs of $ na to pay for or purchase padded chairs and cart for basketball court benches This purchase or expenditure is being made because: use during basketball leagues for players benches. Vendor selected for this purchase: Athletic Seating (Streamwood, IL) Bids or written quotes were taken on this purchase, as follows: Athletic Seating (Streamwood, IL) $3291.00 BSN Sports (Dallas, TX) $3555.47 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund D Road Use Tax n Sewer n Sanitation ElBonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 426-37-4202-2178 37SPLXGIFT (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is y submitted, $ 4e546-45T 4 X ,./, /("/a $ 165,464.57 7-1-:0 (Signature Dep ad or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \\BBench Chairs Pre-Auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date 71 7Ij/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 21,980.00 plus est. shipping costs of $ to pay for or purchase installation of metal roof at Riverfront Sports Park concessions stand This purchase or expenditure is being made because: roof was damaged by hail in 2012 Vendor selected for this purchase: D&D Metal Works Inc. Bids or written quotes were taken on this purchase, as follows: D&G Metal Works Inc. $21,980 Hawkeye Sheet Metal Inc. $24,350 Blackhawk Roofing Company Inc. $24,700 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund 7 Road Use Tax n Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) Insurance claim This expenditure is to be coded to the following budget line -item: 010-37-4105-2168 01 HL13 37HAIL (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res o ctfully submitted, $ 262,374.00 V $ 114,281.28 r/ 7-/V et : L t. (, I is e �z�, r _ �L --(Signature Dept. Hea r Designee) Date Sigature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Authorization RSP Concessions roof.xls (Mar 2010) City Clerk use Only Finance Committee it,Approval Date 1/ 7// T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $4,200 plus est. shipping costs of $ to pay for or purchase Rebuilt motor installed in Leisure Services Truck #452. This purchase or expenditure is being made because: Original motor is blown. Vendor selected for this purchase: Priority 1 Automotive, Waterloo, IA Bids or written quotes were taken on this purchase, as follows: Priority 1 Automotive $ 3,934.70 Witham Auto $ 5,270.15 Bill Colwell Ford $ 5,909.30 ED Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QX General Fund El Road Use Tax El Sewer Ej Sanitation El Bonds El Federallother grants El Other (specify) This expenditure is to be coded to the following budget line -item: 17/3 - 3 7 - -a/7- (Fund - Department - Activity - Account Number) (Project Code) u ✓ $ L OOO in which the budgeted amount is and the current available balance is submitted $ / 7 DO 2 1y gn? ure Dept. Head =signee) Date (Signature Finance Dept. Review) Date K:lshared goodies\forms)Pre-Au1h *452 Motor Replacement (Mar 2010) City Clerk Use Only Finance Committee e �J. Approval Date /I T 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,247.10 plus est. shipping costs of $ 0.00 to pay for or purchase Two (2) Dell N3024 switches This purchase or expenditure is being made because: Switches for server capacity. Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows: Dell: $4247.10 CDWG: $8450; ServerSupply = $7540 Note Dell switches=only available from Dell but equivalent switches were considered. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully s ! � (Signature Dept. Head or Designee) Date Signature Financeept. Review) Date K:\shared goodies\forms\SAN Switches template (Mar 2010) Sanitation (Project Code) $ 100,000.00 $ 41 eeE ' 3i,o6a" 6/27/2014 Quote Summary 685662808 Date: 6/27/2014 QUOTATION Quote #: 685662808 Customer #: 1670783 Contract #: WNO8ACA CustomerAgreement #: IA PA B27160 Quote Date: 06/27/2014 Customer Name: CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: JOSEPH C CANTU PHONE: 1800 - 4563355 Email Address: Joseph Cantu(@Dell.com Phone Ext: 5130516 GROUP: 1 QUANTITY: 2 SYSTEM PRICE: $2,123.55 GROUP TOTAL: $4,247.10 Description Quantity Dell Networking N3024, L3 ,24x1GbE, 2xCombo, 2x10GbE SFP+ fixed ports, Stacking, 10 to PSU airflow, 1x AC PSU (210-ABOD) 2 Dell Hardware Limited Warranty Initial Year (966-3309) 2 Dell Hardware Limited Warranty Extended Year(s) (966-3311) 2 Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts Only on Your Network Sw (966-3319) 2 ProSupport: Next Business Day Onsite Service After Problem Diagnosis, Initial Year (966- 3325) 2 ProSupport: Next Business Day Onsite Service After Problem Diagnosis, 2 Year Extended (966-3330) 2 ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (966-3378) 2 Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800- 945-3355 (989-3439) 2 On -Site Installation Declined (900-9997) 2 Non -Canada Orders only (332-1286) 2 Dell Networking N2000/3000 Series User Guide (343-BBBQ) 2 Power Cord, 125V, 15A, 10 Feet, NEMA 5-151C13 (450-AAFH) 2 Stacking Cable, for Dell Networking N2000 or N3000 series switches (no cross -series stacking), 0.25m (470-AAPS) 2 *Total Purchase Price: $4,247.10 Product Subtotal: $4,247.10 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 file:///C:/Users/obrienrnfAppData/Local/Microsoft ndows/Temporary%201nternet%20Fi1es/Content.Outlook/9T1CT56U/Quote_685662808.html 1/2 6/27/2011 CDW Shopping Cart Quick Links Solutions & Services Account Center Shopping Cart and Share . Cisco Catalyst 3750X-24T-S - switch - 24 Dods - managed - rack - mountable Iowa Cisco WSCA :54,225.00 0 Show Acoessories 4 Show Warranties • °Show Services CoatintieSEapping Items Related to Products in Your Cart (12) NMI • Tripp Lite OM 10(ab MM1 Fiber Logitech WireiggS Combo 50/125 0S13 LS214 Patch - keyboard and mouse Cable LC/LC... set $28.92 Extranet Price 27.92 Ekttianet PrICe, 2 All Pimiuct Cat.aloc r .t•rtarrrin Add Item to Cart: Enter 1.1DVIF/ oi MECO pc: In Stock S4.225 OD 58.450.00 Subtotal: $8,450.00 (5263,64 liaionih) Tripp Lite 7ft 3kiiit6 Gigabit Tripp Lite 24-Port Ca16 Patch Sciugless Pluicied Patcli Cable Parr& 56813 110 Punch ciowrl R145.., $5.98 Extraniii Price $73.81 E.xti.Firici: Pricc Customers Who Bought Products in Your Cart Also Bought... (12) Tripp Lite Rack Enclosure Cabinet Horizontal Cable : SeCtirty cable lock CODi Adjustable Loop Lock - HP 215 1011 A.4-1250 320Gla Tripp Lairt 1000ft Catra flail of tank .5cHirl PVC. Ca blp E1Iott. HD ..a.GB 11.10 1a; / r) https://www.cdiAg .com/shop/cartidefaultaspx 1/2 6/27/2014 ServerSupply.com Inc. Checlmut Page ry crhrinlogy to ?� ti ..SEARCH Database Lookup Returning Customers: E-mail Address Category Remove Part Number Delete WS-C3750X-24T-E 2 Office Hours Mon -Fri 9:30 AM-7:00 PM EST 750 Shames Dr. Westbury, NY 11590 000-77e-7759 516-334-7700 Fax: 516-314-7727 Gov, Edu and Approved Busl Fax PO to 516 334-7727 GO Search By System ACCESSORIES CABLES CONTROLLERS ENCLOSURES EXTERNAL STORAGE FLASH DRIVE HARD DRIVES HARD DRIVES W-TRAV MAGNETO -OPTICAL MEMORY MOTHERBOARD MULTIMEDIA NETWORwNG POWER SUPPLY PROCESSORS RDX DRIVE SERVERS SSD SSD W-TRAY TAPE DRIVES TAPE MEDIA HOT SWAP CADOY/TRAY VIDEO CARDS Ml`{:yyljt4'MS IRIS 1 V°Cerfified Password LOGIN', Forgot password? Register Qty PPR Oe APPRavED .. vir Update Price Total Update Qly $3,770.00 $7,540.00 CISCO - CATALYST 3750X-24T-E- SWITCH - 24 PORTS - MANAC£D - RACK -MOUNTABLE I W S-C3750X-24T-E). NEW FACTORY SEALED. TN STOCK. Pw Sub Total: $7,540.00 hPayPal and Receive a I`V Discount-75.4 New USA Customers Start Here Please Shipping Zip/Postal Code: Returning Customers Login for $75.4 Discount or a $150.8 Discount with PayPal must ita1 e v. tIit1 Dive Enter Your E-mail Address: Enter Your Password: Forgot password'? International Customers Click Here Copyright © 2004-2014 ServerSupply.com Inc. All rights reserved. Review our terms and conditions. All Product names throughout this site are trademarks of their respective holders. https://vwvu'.sersersupply.comNew cart.asp 1/1 City Clerk Use Only Finance Committee Approval Date 7 7//Li- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 5,543.64 plus est. shipping costs of $ 0.00 to pay for or purchase 4 x Intel Xeon E5-2660 V2 Server processors This purchase or expenditure is being made because: Processors to upgrade existing servers to be reused as part of our server virtualization project to modernize server infrastructure/allow for expansion Vendor selected for this purchase: CDWG Bids or written quotes were taken on this purchase, as follows: CDWG: $5543.64 Dell: $6,749.96 Newegg: $5,999.96 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund ❑ Road Use Tax El Sewer El Sanitation QX Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitte (Signature Dept. Head or Designee) K:\shared goodies\forms\Procs preauth (Mar 2010) (Project Code) $ 169,500.00 / $ 169,500.00✓ &fribt Date (Signature Finance Dept. Review) 6=7,.2.41111 Date ,com 800.594,4239 OE400SPS SALES QUOTATION UOTE NO ACCOUNT NO. DATE FKKK766 ; 8405954 BILL TO: CITY OF WATERLOO 715 MULBERRY ST SHIP TO: CITY OF WATERLOO Attention To: CURTIS LEE 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 WATERLOO , IA 50703-5783 Contact: MATT OBRIEN 319.433.1858 Customer P.O. # INTEL PROCESSOR Customer Phone #319.291.4598 QUOTE 6/26/2014 ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE CASEY CRONIN 877.495.7178 QTY ITEM NO. 3134119 CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 UPS Ground (1- 2 day) DESCRIPTION INTEL XEON E5-2660V2 PROCESSOR Mfg#: BX80635E52660V2 Contract: Iowa Educators Consortium 014-E Fax: 312.705.4675 Net 30 Days-Govt State/Local SUBTOTAL FREIGHT TAX This quote is subject to CDWs Terms and Conditions of Sales and Service Projects at http://www.cdw.com/content/terms-conditions/product-sales.asp For more information, contact a CDW account manager. GOVT-EXEMPT UNIT PRICE EXTENDED PRICE 1,385.91 5,543.64 5,543.64 0.00 0.00 US Currency TOTAL * 5,543.64 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Page 1 of 1 6/27/2014 10:32:12 AM Cart Contents Item Add to List Quant y Estimated Ship Date Price Dell Xeon ES-2660 v2 2.20 ($1,687.49/eal 4 5-7 Days $8,999.96 GHz Ten Core Processor Manufacturer Part#: 00001 Dell Part# 338-BDHV Premier Discount ($2,250.00) 56,749.96 2014 Dell Subtotal Estimated Shipping Estimated Tax Total $6,749.96 $0.00 $405.00 $7,154.96 Smart Selection. Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.-Thurs. Systems shipped the next business day after an order is placed. Subject to order approval. Software and accessories not part of the configuration will be shipped separately and may arrive after your system. Please note that Smart Selection Configuration pricing cannot be combined with other pricing offers or discounts provided or agreed to by Dell. " Orders with Custom Factory Integration might require additional processing time. https://www.dell.com/Cart/us/en/RC 1158091 /Cart/PrintSku 6/27/2014 6/27/2014 Newegg .com Shopping Cart • TRY N Sign up today fora 30,day free trial of Noweg5 Premier Log in or Register $5,999.96 (4 items` j 'Nisi L s! Feedback Help Shop All Stores Keywords, Model # or Item # Home > My Shopping Cart SHOPPING SATISFACTION Neatly an of Newegg.com's offerings are covered by a full 3e- day refund policy. PRIVACY PROTECTED Our Privacy Policy Isles that we will only share your personal information with third partiesworlang on our behalf to complete your order arch as UPS and FedEx, SECURITY SAFE -GUARDS Security is top priority at Newegg. When you submit senative intonation via the webste, your information is protected both online and oftine. Search all SEARCH Marketplace 4 Item(s) in your shopping cart: $5,999.96 FREE Shipping and Returns! Join N vo ij and get orders in 3 Days or faster. 'Learn More l Select All € Remove Selected [Mire Selected To... • Update Otys Newegg Standard Shipping Service Important Shiopino Information Intel Xeon E5-2660 v2 Ivv Bridge-EP 2.2GHz LGA 2011 95W Server Processor BX80635E52660V2 CRJ Replacement Only Return Fblicv Protect Your Investment view Details I Shipping Options R Zip/Postal Code Update aChoose a delivery method 4 IN STOCK APO/FPO-Mlitary ONLY Newegg 3 Business Days Newegg 2 Business Days Newegg Ned Business Day $5,999.96 ($1,499.99 ea.) JOIN TODAY Subtotal: $5,999.96 Shipping: $o.00 Apply Promo Codes Prom codes have usage lineations that require you to enter your mail address to enable Rona Codes. E-Mail Address Enter We value your Privacy. You won't get any emails from us unless you place an order orsian uo for our newsletter. Redeem Newegg Gift Cards / Google Offer Code Card Number Security Code * Redeem Eggpoints Find My EggPoints httpi/secure. neweg g .corn/Shoppi ng /Shoppi rg C art. as px 1/2 City Clerk Use Only Finance Committee Approval Date 7,1711T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 24,884.72 plus est. shipping costs of $ 35.00 to pay for or purchase EqualLogic PS6100XV SAN This purchase or expenditure is being made because: SAN (storage area network). Part of our server virtualization project to modernize server infrastructure/allow for expansion Vendor selected for this purchase: Dell Bids or written quotes were taken on this purchase, as follows: Dell (Equalogic unit-14.4 TB capacity): $24,884.72 CDWG (HP StoreVirtual 4730 - hard drive array-15 TB capacity): $38,231.21 HP (HP StoreVirtual 4730 - hard drive array-15 TB capacity): $35,880 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax n Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 169,500.00 and the current available balance is $ 1.69 5eeT60 /6,3. y`,6' Respectfully submitted, (Signature Dept. Head or Designee) Date ti,),CX- -tut (Signature Finance Dept. Review) Date K:\shared goodies\forms\SAN preauth (Mar 2010) 6/25/2014 Quote Surrmary Date: 06/23/2014 QUOTATION Quote #: 685324717 Customer #: 001670783 Contract #: 45ABZ CustomerAgreement #: 090701.02 MHEC Quote Date: 06/24/2014 Customer Name: CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: ANDREW BULLARD PHONE 1800 - 4563355 FinailAddress: elliot escobar@dell.com Phone Ext: 80000 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $24,884.72 GROUP TOTAL: $24,884.72 Dell EqualLogic PS6100XV, Ship Fast, High Performance, 600GB 15K Base Unit SAS Drives (225-2631) 1 14.4TB capacity, 15K SAS, 24x 600GB (342-2835) 1 Dual Controllers, HA w ith failover (331-2545) 1 EqualLogic array may not be returned (468-8817) 1 Synchronous and Point -in -Time Replication (468-7110) 1 Snaps/Clones w ith integration for MS SQL, Exchange, Hyper V and VMw are (468-7155) 1 SAN HQ multi group monitoring softw are (468-7156) 1 ReadyRails II Static Rails for 4-post Racks (770-BBCL) 1 ProSupport: 7x24 HIN / SW Tech Support and Assistance, 5 Year (929- 7874) 1 EqualLogic Advanced Softw are Warranty and Service,7x24 Access,5 Year (936-8378) 1 Dell Hardw are Limited Warranty Initial Year (968-2911) 1 Dell Hardw are Limited Warranty Extended Year (968-2912) 1 Non -Mission Critical: 4-Hour 7x24 On -site Service After Problem Diagnosis, Initial Year (968-2921) 1 Non -Mission Critical: 4-Hour 7x24 On -site Service After Problem Diagnosis, 4 Year Extended (968-2926) 1 Dell RoSupport. For tech support, visit http://support.dell.com'F oSupport or call 1-800-945-3355 (989-3439) 1 Remote Implementation of a Dell Equallogic Array (961-3859) 1 Proactive Maintenance Service Declined (926-2979) 1 Declined Remote Consulting Service (973-2426) 1 AC Power Supply for 4U arrays, Redundant, 1080W (332-1533) 1 Power Cord, NBv1A 5-15P to C13, 15 amp, w all plug, 6 feet / 2 meter (310-9965) 1 Pow er Cord, NBv1A 5-15P to C13, 15 arrp, w all plug, 6 feet / 2 meter (310-9965) 1 Power Cord, C13 to C14, PDU Style, 12 Arrps, 2 meter, Qty 1 (330-3151) 1 Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1 file:///C:/Users/obriermlAppData/Local/MicrosoftMAndo s/Temporary%20lnternet%20Files/Content.OutlooW9T1CT56U/Quote 685324717%20(2).Mml 1/2 6/25/2014 Quote Summary *Total Purchase Price: $24,919.72 Product Subtotal: $24,884.72 Tax: $0.00 Shipping & Handling: $35.00 State Environmental Fee: $0.00 Shipping Method: UNAUTHORIZED (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, w ithout notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherw ise in a w riling signed by the parties, all orders by CITY OF WATERLOO for Dell products and services shall be subject to Dell's Terms and Conditions of Sale -Direct, w hich can be found atw w w .dell.corryterms and w hich incorporate Dell's U.S. Return Policy, at w w w .dell.con lreturnoolicv#total . Please read those terms carefully and in their entirety, and note in particular that Dell BqualLogic and EqualLogic-branded products, DellIBviC and EMC-branded products, PowerVault ML6000 tape libraries, non - Dell -branded enterprise products, enterprise softw are, and customized hardw are or softw are products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), w hich can be found at w w w .dell.conyservicecontracts. All information supplied to CRY OF WATERLOO for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit ww w .dell.com Privacy Policy Dell respects your privacy. Across our business, around the world, Dell w ill collect, store, and use customer information only to support and enhance our relationship w ith your organization, for example, to process your purchase, provide service and support, and share product, service, and company new s and offerings w ith you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.corrdgrivacv. filet//C:/Users/ObriermYAppData/Local/MicrosofttMndomfTemporary%201Mernet%20Files/Content.Outlook/9T1CT56U/Quote 685324717%20(2).html 2/2 • 6/25/2014 CDW Shopping Cart Shopping Cart Item 800.808.4239 Quantity Availability Unit Price Rem Tntal HP StoreVirtual 4730 - hard drive array 1 1-3 days $38,231.21 $38,231.21 MFG Part#: B7E27A CcN\f Part#: 3124541 UNSPSC: 43201802 Pricing Option Applied: low a Educators Consortium Subtotal: $38,231.21 Tax and shipping w ill be calculated in checkout. Lease Option ($1,124.76 /month) Customers Who Bought Products in Your Cart Also Bought... (12) Microsoft Surface Touch Cover 2 - keyboard $113.71 Extranet Price StarTech.com Microsoft Surface Pro 2 HDMI VGA Gigabit Ethernet... Logitech HD Pro Webcar C920 - web camera $61.84 Extranet Price $89.77 Extranet Price https:/f ..cong.cor vshop/cart/defaWt.asp0printable=1 1/2 . 6/25/2014 CDWShopping Cart Customers Who Viewed These Items Also Viewed (12) HP StoreVirtual 4530 - hard drive array $24,203.33 Extranet Price HP StoreVirtual 4530 - hard drive array This page was printed on 6/25/2014 4:48:39 PM. HP 2920-48G-POE+ Swit switch - 48 ports - mana $3,150.10 Extranet Pric https:IN w.cdwg.corn'shop/carl/default.aspx?printable=1 2/2 (hdp:/hvww.hp.com) » HP.com Business to Business home » Products » Orders & quotes » Reports » Account information » Support a Help © Shopping cart HP.com Business to Business home Enter product nunter(s) and/or Favorite name(s) to add to cart Search supplies & Accessories Enter all or first part of keyword(s) or part number Searches products from HP and other leading brands ft dactslhitos:/leorinel atlanta.ho.comis-bin/INTERSHOP.enfi V/WFS/HReRure-Sue/en IIS/-!USMW Reouest-Redirectl > Conputino accessories(httos:/mr30094.www3.ho.comcadetauf.aspx) > Storaoelhttpsfm30094.www3.hocomsearchresuls.aspx?stare id=3), > Network storage&other solutnns(hitos7/1130094.www 3.ho.cordsearchresults.aspx?store id=3&search id=201 > SANSOWtionsfhbos://h30094.www3.ho.comsearchresuus.asox?store id=3&search id=20&deot id=1379) HP StoreVirtual 4730 600GB SAS Storage HP Price: $35,880.00' MFG #B7E27A Estimated to shin in 5 days r5C b`lawi Quantity:11 Enlarge Image Overview a SpecslDocs » Related products Add to Carr, The 4730 offers high performance with 25 SAS drives in 2U of rack space Description You need affordable storage designed fora 9rtualized infrastructure that's easy to manage, supports continuous data growth, and keeps your business up and running. HP StoreMrtual 4000 Storage, based on the LeftHand operating system, is a scale -out storage platform that is designed to meet the fluctuating needs of virtualized environments. Intuitive, common management and storage federation meet the need for simplicity and flexibility in todays virtual datacenters. It allows data mobility across tiers, locations, and between physical and virtual storage. HP StoreMrtual is the most versatile storage platform on the market today. Its software -defined storage VSA software, and ProLiant rack and BladeSystem-based hardware models provide options to fit any infrastructure and budget. Enterprise -class storage software functionality and leading irtualization software integration are built-in. This makes StoreMrtual the ideal platorm for supporting artualization growth at all stages. Ease Storage Management for Virtualized Environments. Platform integration with VMaare and Microsoft increases storage functionality and ease of use while application integration streamlines storage management for applications. Snapshot and Remote Copy integration forurtualization platforms and Windows applications makes backup and recoverya snap. Manage hundreds of nodes in your entironment with the same simplicity as your first two; no matter if they are on the same site or across multiple sites. The Centralized Management Console lets you configure, manage, and monitor your storage easily, making everyday operations simple and efficient. HP StoreMrtual simplifies product updates and upgrades, providing ease of mind - Update software with a single click. Migrate data online to another cluster of storage hardware. Swap nodes within a cluster for maintenance or upgrade to new generation technology with no downtime required. Scale Array Capacity and Performance Without Disruption to Applications. The scale -out architecture of HP StoreMrtual delivers storage that linearly scales in both capacity and performance. Adjust and respond quickly to changing demands. Scaling storage is as simple as adding nodes to the cluster letting you seamlessly and non -disruptively grow as your business grows. Network RAID technology aggregates all resources and capacity into a single storage pool making all available capacity and performance accessible to every velum a in the cluster, allowing all cluster resources to contribute to performance. CPUs, RAID controllers, NICs, caches, and disk spindles. The Network RAID functionality also sthpes and protects multiple copies of data across a storage cluster, removing any single point of failure. Redundancy is managed on a per -volume basis to improve storage utilization and match the data protection of the volume to the application's requirements. Now with iSCSI and optional Fibre Channel connectivity, mired protocol environments can benefit from a single flexible storage solution for all locations. Be prepared for what the future may bang — migrate from one protocol to the other without having to redesign or replace your storage. Superior Data High Availability and Disaster Recovery. With proven 99.999 percent[i] high availability and reliability the storage cluster can sustain multiple concurrent failures and still keep data online and accessible to applications. This solution provides worry - free storage for your centralized datacenter as well as for remote and branch offices. vMware certified Multi -site disaster recovery provides business continuity with failover transparent to users and applications. The Multi -site configuration is designed to maintain data availability beyond a single physical or logical site and validates full compatibility with 'Mlware HA features. LeftHand Remote Copy lets you asynchronously replicate thin provisioned, reseruationless snapshots between primary and remote locations. This feature enables centralized backup and disaster recovery on a per -volume basis and leverages application integrated snapshots for faster recovery. LeftHand Peer Motion is an online data mobility technology that allows the movement of volumes across all deployed HP StoreMrtual nodes regardless of platform ordrive type. HP StoreMrtual is the only product with data mobility across tiers, locations, and between srtual and physical storage. • Affordable Enterprise Functionality with Comprehensive Feature Set. HP Storetirtual's all-inclusive licensing includes enterprise -class storage features, management, and value -add tools -eliminating the need for additional software purchases. This affordable platform lets you buy only what storage you need today and grow your storage non -disruptively in the future. HP StoreVirtual is the most versatile storage platform on the market as it scales from software -defined storage VSA software to ProLiant rack and BladeSystem-based hardware models. Mix and match the product models that best fit your infrastructure for management simplicity and feature consistency. Transform the intemal storage of your existing vSphere and Hyper-V servers into fully featured shared storage. The market leading HP StoreMrtual VSA creates a converged infrastructure that enables data mobility across virtualized servers, sites, and between virtual and physical storage platforms. 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Select brand •_] » Manufacturer directory(https./Ih30094 www3.hp i » Advanced search(https//h30094.www3 hp.0 reserl) *Search tips(https:/h130094 www3.hp com/ City Clerk Use Only Finance Committee Approval Date '/ 7//1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 3,892.15 plus est. shipping costs of $ 35.00 to pay for or purchase 16 X 16 GB server memory modules This purchase or expenditure is being made because: Memory to upgrade existing servers to be reused as part of our server virtualization project to modernize server infrastructure/allow for expansion Vendor selected for this purchase: Dell ❑ Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: Servers being upgraded are Dell servers; thus Dell is the only place we can buy certified memory for them. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund inBonds ❑ Road Use Tax ❑ Sewer Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head or Designee) (Project Code) $ 169,500.00 '" $ 769sciaza. G %7/1�1 i2 ->,� <.�t,C',vL G z c up �� , Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\RAM preauth (Mar 2010) O'Brien, Matt From: Sent: To: Subject: Dell (please do not reply) <automated_email@dell.com> on behalf of Dell Inc. <dell automated email@dell.com> Thursday, June 26, 2014 2:23 PM matt.obrien@waterloo-ia.org Dell Computer - Saved Quote Information - 1023005343927 Equote #1023005343927 Dear Customer An eQuote containing items from Dell, Inc. has been saved in your Dell Online Store and sent to you from Dell. The eQuote will be held for 30 days to allow for completion of the order. The eQuote will expire on 7/26/2014. Per your request, this eQuote has been forwarded to the following recipients: Name Email O'Brien Matt Matt.OBrien@WATERL00-IA.ORG Your Comments: To retrieve this eQuote: 1. Navigate tohttp://www.dell.com/account 2. Sign in to Waterloo, Iowa. 3. Select eQuote Number 1023005343927 from the eQuote module on your Premier Dashboard or by clicking the eQuotes link at the top of your Premier home page. A summary of this eQuote as of 6/26/2014 is provided below: eQuote Details eQuote Number: eQuote Name: Description: Saved: Expires: Created By: Premier Pages: Purchasing Agent: Ship to Address: OBrien Matt 1023005343927 VM Memory 6/26/2014 7/26/2014 O'Brien Matt Matt.OBrien@WATERLOO-IA.ORG Waterloo, Iowa 1 City of Waterloo 715 Mulberry St Waterloo, IA 50703-5714 319-2914598 eQuote Contents Item Description Unit Price Quantity Subtotal Dell 16 GB Certified Replacement Memory Module for Select Dell Systems - 2Rx4 RDIMM 1866MHz SV $269.99 16 $4,319.84 Catalog Number: A7187318 eQuote subtotal $4,319.84 promotional discounts* -$648.00 shipping` $0.00 shipping discount' $0.00 tax* $220.31 Environmental Disposal Fee* $0.00 eQuote Total* $3,892.15 'The eQuote total, including applicable taxes and additional fees, may be viewable online. Thank you for shopping and creating your eQuote online. We hope you find it useful in making your purchase and will continue to think of Dell for all of your technology needs. Sincerely, Dell Online Sales Shipments to California: For certain products. a State Environmental Fee of up to 510 per item may be applied to your invoice beginning January 1, 2005. Prices in your cart do not reflect this fee. For more information refer to URL: http://www.dell.com/environmentalfee Shipments to Alberta, Canada: For certain products, a Provincial Environmental Fee will be applied to your invoice. Prices in your online order do not reflect this fee. For more information refer to URL: http://www.detl.ca/canadaenvironmentalfee Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation in the United States and other countries. Intel and Intel Core are trademarks or registered trademarks of Intel Corporation in the U.S. and/or other countries. 2 City Clerk Use Only Finance Committee %//� Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 8,903.60 plus est. shipping costs of $ 35.00 to pay for or purchase PowerEdge R620 Server This purchase or expenditure is being made because: Server. Part of our server virtualization project to modernize server infrastructure/allow for expansion Vendor selected for this purchase: Dell Q Bids or written quotes were taken on this purchase, as follows: Dell (PowerEdge R620 Server): $8,903.60 HP (HP DL560 Server): $12,759.70 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑ Road Use Tax ri Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, Sanitation (Project Code) $ 169,500.00 �5 v $ 1e9Fno 00 /3S, i / , CiTOLI (Signature Dept. Head or Designee) Date ( ig ature Finance ept. Review) 6 ,Z? Zd / / Date K:\shared goodies \forms\Server preauth (Mar 2010) 6/25/2014 Quote Surmiary Date: 06/23/2014 QUOTATION Quote #: Customer #: Contract #: CustomerAgreement #: Quote Date: Customer Name: 685350860 001670783 45ABZ 090701.02 MHEC 06/24/2014 CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: ANDREW BULLARD Email Address: elliot escobar(a)dell.com PHONE Phone Ext: 1800 - 4563355 80000 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $8,903.60 GROUP TOTAL: $8,903.60 Base Unit Base Unit 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 Heat Sink for Fbw erEdge R620 (331-4762) 1 Intel Xeon E5-2660v2 2.2GHz, 25M Cache, 8.OGT/s OR, Turbo, HT, 10C, file:///C:/Users/obri enm/AppData/Local/M i crosoftMA ndows/Temporary'/o201nternet%20F i les/C ontent.Outlook/9T 1 CT56U/Quote685350860.Mm1 Pow erEdge R620, Intel Xeon E 26)0X v2 Processors (210-ABVQ) Pow erEdge R620 Motherboard, TFM (591-BBBQ) Dell Hardw are Limited Warranty Rus On Site Service Initial Year (936- 1787) Dell Hardw are Limited Warranty Rus On Site Service Extended Year (939-4668) Dell ProSupport Rus. For tech support, visit www.dell.comfprosupport/regionaicontacts (951-2015) RoSupport Plus: 7x24 Next Business Day On -Site Service, Initial Year (953-0173) PoSupport Rus: 7x24 Next Business Day Onsite Service, 4 Year Extended (953-0191) RoSupport Rus: 7x24 HW/SW Tech Support and Assistance, 5 Year (953-0193) On -Site Installation Declined (900-9997) Proactive Maintenance Service Declined (926-2979) FbwerEdge R620 Shipping - 4/8 Drive Chassis (331-4761) Broadcom 5719 QP 1 Gb Netw ork Interface Card, Low Profile (430-4426) iDRAC7 Enterprise (421-5339) Broadcom 5720 QP 1 Gb Netw ork Daughter Card (430-4418) Cable for Rini PERC Cards for Chassis w ith up to 8 Hard Drives (331- 4823) Chassis w ith up to 8 Hard Drives and 3 FCle Slots (342-3666) Bezel-4/8 Drive Chassis (318-1431) Power Saving Dell Active Pow er Controller (330-5116) RAID 5 for H710P/H710/H310 (3-10 HDDs)(331-4225) PERC H710 Integrated RAID Controller, 512MB NV Cache (342-3529) Heat Sink for PowerEige R620 (331-4762) Intel Xeon E5-2660v2 2.2GHz, 25M Cache, 8.0GT/s QR, Turbo, HT, 10C, 95W, Max Mem 1866MHz (338-BDBE) DIM Blanks for Systems with 2 Processors (317-8688) 1/2 6/25/2014 Quote Summary 95W, Max Mem 1866MHz,2nd Roc (338-BDBT) 1 16GB RDIMM, 1866MT/s, Standard Volt, Dual Rank, x4 Data VVidth (370- AAWL) 8 1866MT/s RDIMVIs (370-AAWM) 1 Ftrformance Optimized (331-4428) 1 300GB 10K RRM SAS 6Gbps 2.5in Hot -plug Hard Drive (342-0429) 3 Bectronic System Documentation and Openlvlanage DVD Kit (331-4513) 1 CND ROM, SATA, Internal (318-1390) 1 Ready Rails Sliding Rails Without Cable Management Arm (331-4766) 1 Dual, Hot -plug, Redundant Power Supply (1+1), 750W (331-4605) 1 Power Cord, NBVIA 5-15Pto C13, 15 arrp, w all plug, 10 feet / 3 meter (310-8509) 2 No Operating System (420-6320) 1 No Media Required (421-5736) 1 *Total Purchase Price: $8,903.60 Product Subtotal: $8,903.60 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. How ever, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, w ithout notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherw ise in a w riting signed by the parties, all orders by CITY OF WATERLOO for Dell products and services shall be subject to Dell's Terms and Conditions of Sale -Direct, w hich can be found atwww.dell.comterms and w hich incorporate Dell's U.S. Return Policy, at www. dell.corilreturnpolicv#total . Reese read those terms carefully and in their entirety, and note in particular that Dell EqualLogic and EqualLogic-branded products, DellEMCand BV1C-branded products, PowerVault ML6000 tape libraries, non - Dell -branded enterprise products, enterprise softw are, and customized hardw are or softw are products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract(s), w hich can be found at www.dell.cor 'servicecontracts. All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www .dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell w ill collect, store, and use customer information only to support and enhance our relationship w ith your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete staterrent of our Global Privacy Policy, please visit dell.com/privacv. file:NC:/Users/obrienmvAppData/Local/MicrosoftMAndows/Temporary%201nternet%20Files/Content.OutlooW9T1CT56U/Quote_685350860.Mm 2/2 6/25/2014 Printer Friendly Version (4q] Configuration Summary Configuration Reference ID: 16954237 Total price : USD 12,759.70 Base price : USD 13,343.67 June 25,2014 Print this page 'Description IQ uantity 'Partr GENERAL Base Model HP DL560 Gen8 CTO Server 1.0 686792-B21#ABA Energy Star Certified Kit No 1st Processor Selection HP E5-4607 DL560 Gen8 FIO Kit (6c, 2.2GHz, 95W) 1.0 686824-L21 Additional Processor Quantity 1 1.0 686824-B21#0D1 Memory lit 1 HP 16GB 2Rx4 PC3-12800R-11 Kit 1.0 672631-B21#0D1 Memory Kit1 Quantity 8 1.0 672631-B21#0D1 System Localization USA- US English Operating System Environment (filters Operating System Selection) None STORAGE Raid Level (Factory integrated) None (not factory integrated) PCI Upgrade Options HP DL380p/385pGen8 3 Slot PCIe Riser Kit 1.0 653206-B21#0D1 Primary Hard Drive Controller Embedded SAP420IZ Controller 512MB FBWC for P-Series Smart Array 1.0 661069-B21#0D1 Disk Drive 1 HP 300GB 6G SAS 10K 2.5in SC ENT HDD 1.0 652564-B21#0D1 Disk Drive 1 Quantity 3 1.0 652564-B21#0D1 Add more HDD selections None NETWORKING Flexible LOM Adapter HP Ethernet 1 GbE 4P 331 FLR FIO Adptr 1.0 684208-B21 Second Additional Network Controller HP NC365T 4-port Ethernet Server Adapter 1.0 593722-B21#0D1 Second Additional Network Controller 2 1.0 593722-B21#0D1 https://econfgui.houston.hp.conVeConfigurels&.ces/rs/ser' ces/eporLAsPrint?ecid=ZLcQyZLhoosAAAFGYRA7ZNUa 1/2 6/25/2014 Printer Friendly Version Quantity PCIe Power Cable Kit None I POWER, FAN AND MISCELLANOUS Power Supplies HP 1200W CS Plat PL HtPlg Pwr Supply Kit 1.0 656364-B21#0D1 Security Bezel None SOFTWARE Secure Encryption E-LTU None SUPPORT Hardware Support (HP Care Pack Services) HP 5y4h 24x7 DL560 HW Support 1.0 U6H46E Hardware Installation Support (HP Care Pack Services) None Hardware and Software Support (HP Care Pack Services) None Carepack for Proliant Training None HP Proactive Care Personalized Support None HP Personalized Support Additional Day None Additional Critical Advantage Credits Care Pack Services None Privacy statement Using this site means you accept its terms Feedback to webmaster © Copyright 2014 Hewlett-Packard Development Company, L.P. Close this window https://econfgui.houston hp cornleConfigure/seruces/rs/services/evortAsPrint?ecid=ZLcQyZLhoosAMFGYRA7ZNUa 2/2 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 12,450.00 plus est. shipping costs of $ 0.00 to pay for or purchase VMWare Vcenter license and six (6) VMWare Vsphere licenses This purchase or expenditure is being made because: Software for our server virtualization project to modernize server infrastructure/allow for expansion Vendor selected for this purchase: CDWG ❑X Bids or written quotes were taken on this purchase, as follows: CDWG: $12,450.00 SoftwareMedia.com: $13,260.82 VMWare: $14,284.12 D Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: E General Fund Bonds ❑ Road Use Tax ri Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 169,500.00 $ 4e ee-e9 W() 6 /27//` / /��'- ,� rA� &,fit - ltiit v�w'L ('77-,�4 4 (Signature Dept. Head or Designee) Date (SSignature Finance Dept. Review) Date K:\shared goodies\forms\vmware preauth (Mar 2010) :DWG.com i 800.594.4239 OE400SPS SALES QUOTATION QUOTE NO. ACCOUNT NO. DATE FKJS966 l 8405954 BILL TO: CITY OF WATERLOO 715 MULBERRY ST SHIP TO: CITY OF WATERLOO Attention To: CURTIS LEE 715 MULBERRY ST Accounts Payable WATERLOO , IA 50703-5783 WATERLOO , IA 50703-5783 Contact: MATT OBRIEN 319.433.1858 Customer P.O. # VMWARE VSPHERE Customer Phone #319.291.4598 QUOTE 6/26/2014 ACCOUNT MANAGER SHIPPING METHOD TERMS EXEMPTION CERTIFICATE CASEY CRONIN 877.495.7178 ELECTRONIC DISTRIBUTION QTY ITEM NO. DESCRIPTION 2471455 VMWARE VCENTER SRV 5 VSPHERE 3H Mfg#: VCSS-FND-C Contract: National IPA Technology Solutions 130733 Electronic distribution - NO MEDIA 2471697 VMWARE VCTR SRV 5 VSPHERE 5 3Y PSNS Mfg#: VCS5-FND-3P-SSS-C Contract: National IPA Technology Solutions 130733 Electronic distribution - NO MEDIA 2471492 VMWARE VSPHERE 5 STD 1P Mfg#: VS5-STD-C Contract: National IPA Technology Solutions 130733 Electronic distribution - NO MEDIA 2471875 VMWARE VSPHERE 5 STD 1P 3Y PSNS Mfg#: VS5-STD-3P-SSS-C Contract: National IPA Technology Solutions 130733 Electronic distribution - NO MEDIA CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Fax: 312.705.4675 Net 30 Days-Govt State/Local SUBTOTAL FREIGHT TAX This quote is subject to CDWs Terms and Conditions of Sales and Service Projects at http://www.cdw.com/contentiterms-conditions/product-sales.asp For more information, contact a CDW account manager. GOVT-EXEMPT UNIT PRICE EXTENDED PRICE 1,145.00 1,675.00 765.00 840.00 1,145.00 1,675.00 4,590.00 5,040.00 12,450.00 0.00 0.00 05 Currency TOTAL • 12,450.00 Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 6/26/2014 Stopping Cart I SoftvareMedia.com Shopping Cart vSohere Standard 5 vmware My Account I My Wishlist I My Quote My Cart (14) I Checkout t $866.20 6 5.1moOrt..fur vvr✓ phe_re nriard 5 Edit $852.00 6 $5,112.00 vmware Support Term 3 Years VM Support Production Support $5,197.20 vCenter Server 5 Foundation Erjit $1,303.62 1 $1,303.62 vmware IMO vmware vCenter Server 5 Foundation - Support & Subscription Edit $1,648.00 1 $1,648.00 Support Term 3 Years VM Support Production Support Need Help With Your Order? 1.800.474.1045 You May Also Like Office Professional 2010 $449.99 MS RP: $499:99 Live Chat Sales@SoftwareMedia.Com Office 2007 Standard $162.99 MSRP: $39946 Shop With Confidence ES, TEST EC 2E-JUN Office Home and Business 2010 $398.99 MSRP:$279.90 Office Home 8 Business 2013 Office Professional 2013 $154.69 $259.99 MSRP: $31,8799 MS RP: $479,90 Privacy i We value your privacy and will never disclose your information Your privacy is important to us. We use this information to process, ship, track and complete your order as well as communicate with you throughout the order process in case any issues anise. We do not share this information with outside parties ewept to the extent necessary to complete that order. We will never use your personal information in ways unrelated to the ones described above without prodding you with an opportunity to opt -out or otherwise prohibit such unrelated uses. Security I We are McAfee Secure certified and all transactions are encrypted To present unauthonmd access, maintain data accuracy, and ensure the correct use of information, we haw put in place the appropriate procedures to safeguard and secure the information we collect online. We meet all industry guidelines for remote web server vulnerability testing to help protect your personal information from hackers. SoflwareMedia.com is tested and certified daily by the McAfee Secure Security Scan, and the logo will only appear on the rooter of our site if we have passed their standards. Satisfaction I We have an easy "No questions asked" return policy https://www.sofMaremedia.cornicheckout/cartinahl 1/2 6/26/2014 Shopping Cart I SoftWareMedia.corn ...., anuaie..,uu m..... y„er. ..e auai nee n Vv^aa.. u.a wmv,nm uvvou.0 amwe.... rvuin iuvvn..a.yauvu..o.amv.emneunLOG. Alit! WWI ... no 1.00oro i.e.un. voneb rvui satifsection is guaranteed for60 days after you receive your shipment. This "return by' date is printed on your invoice. We'll pay for your return shipping via pre -paid airbill. Just follow the instructions located on the bottom of your invoice. Please note that registered/activated software is not eligible for returns. © Copyright 2014 - SoftwareMedia.com, your one stop discount software shop https:/Nwwv.softwaremedia.comcheclmut/carf/ned 2/2 Store Home / Shopping Cart Checkout CHECKOUT 2 ORDER REVIEW THANK YOU (INVOICE) Reference Number: 9145833036 Product VMware vCenter Server Foundation for vSphere up to 3 hosts (Per Instance) + Production Support for 3 Years VMware vSphere 5 Standard for 1 processor + Production Support/Subscription for 3 Years Apply Coupon Code Here Quantity Price $3,197.80 $11,086.32 Sub -Total $14,284.12 Prices and offers in the cart are subject to change until the order is submitted. My VMware Log In If you have an existing account, please enter your email address and password and click the "login" button. Email Address: Password: Log In Password Forgot Your City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 6,405.82 plus est. shipping costs of $ 0.00 to pay for or purchase Core network equipment: 3750X-24T-E switch with smartNet This purchase or expenditure is being made because: Core network switch needed for additional port capacity for infrastructure growth. Vendor selected for this purchase: Networks Inc n Bids or written quotes were taken on this purchase, as follows: Networks Inc: $6405.82 CDWG: $7176.00 Newegg: $6973.98 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-01-8225-2106 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 169,500.00 and the current available balance is $ 1-6'9 500.00 1.13. fit) Respectfully submitted, (Signature Dept. Head or Designee) Date (Sig ature Finance Dept. Review) Date K:\shared goodies\forms\core switch preauth (Mar 2010) NetWorks,nc. Customer City of Waterloo, Iowa (C01471) 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Customer PO: jNone Special Instructions: !None t_. NetWorks Inc / ItNetGear 2255 73rd Street Windsor Heights , Iowa 50324 United States http://www.networks-inc.com Terms: Undefined Bill To City of Waterloo, Iowa Accounts, Receivable 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Ship Via: FedEx Ground Qu©# n Date Expiration Jun 20, 2014 5:13 PM Date'.. CDT Jul 5, 2014', Doc # 32436 - rev 1 of 1 Description Cisco Catalyst 3750X and Cisco SMARTent'... Support SalesRep Penniman, Christine (P) 515-222-2281 ext. 3 (F) 515-221-0175 Customer Contact O'Brien, Matt (P) 319-291-4598 matt.obrien@waterloo-ia.org Ship To City of Waterloo, Iowa O'Brien, Matt 715 Mulberry Street City Hall Waterloo, Iowa 50703 (P) (319) 291-4301 Carrier Account #: None Item Description Pa Tax Unit Price Total 1 Cisco Catalyst 3750X-24T-E Switch - managed - 24 x 10/100/1000 - rack -mountable 2 Cisco SMARTnet - WS-C3750X-24T-E Extended service agreement replacement 8x5 - NBD 1 YEAR WS-C3750X-24T-E 1 No $6,066.69 $6,066.69 CON-SNT-SMS-1 1 No $339.13 $339.13 Subtotal: $6,405.82 Tax (0.000%): $0.00 Shipping: $0.00 Total: $6,405.82 Quotes are valid for 15 days. Pricing and/or availability is subject to change without notice. These prices do NOT include applicable taxes, shipping, delivery, labor, project time or cabling service fees unless specifically listed above. For rush overnight order requests, please notify the Networks Sales Team by 1:00 (CST) to better guarantee overnight delivery. Credit Card transactions will incur a 4% processing fee. Returns: Up to a 30% restocking fee may apply to all unopened product returns; no return is allowed on opened items unless agreed -to in writing by NetWorks, Inc. 6/25/2014 CDW Shopping Cart Shopping Cart Itom Cisco SMARTnet extended service agreement MFG Part#: CON-SN1-3750X2TE CDW Part#: 2741372 UNSPSC: 81111812 Pricing Option Applied: low a Cisco WSCA Availability Unit Price 800.808.4239 Total 1 In Stock $351.00 $351.00 Cisco Catalyst 3750X-24T-E - switch - 24 1 3-5 days $6,825.00 $6,825.00 ports - managed - rack -mountable MFG Part#: WS-C3750X-24T-E CDW Part#: 2741164 UNSPSC: 43222612 Pricing Option Applied: low a Cisco WSCA Subtotal: $7,176.00 Tax and shipping w ill be calculated in checkout. Customers Who Bought Products in Your Cart Also Bought... (12) ASUS Transformer Pad TF701T - tablet - Android 4.2 SATA-600 (Jelly... $441.88 Extranet Price Lenovo hard drive - 1 TB - Lease Option ($223.89 /month) Lenovo ThinkServer Managment Module Premi - remote... $272.31 Extra net Price $91.76 Extra net Price https:/Nonw.cdoo.con✓shop/cartidefault.asp Pprintable=1 1/2 6/26/2014 Nemg g Business - Once You Know, You N eneg g Skip to: Content I Footer -wo Business" Shopping Cart Print Qty. Product Description Savings Total Price 1 Cisco Catalyst 3750-X Ethernet Switch $6 962.99 f PI" Item #: 9B-33-120-925 i VM(M�. `Ui1N Return Policy: Standard Return Policy Subtotal: $6,962.99 —Calculate Shipping Shipping: $10.99 Zip Code: 50701 Choose a delivery method (1) • $10.99 Newegg 3 Business Days $54.25 Newegg 2Business Days $53.97 Newegg Next Business Day Redeem Newegg Gift Cards Card Number: Security Code: Apply Promo Code(s): Promo Code: $0.00 Promo We Apply Promo Codes codes have usage limitations that require you to enter your email address to enable Promo Codes. E-Mail Address: Enter value your Privacy. You won't get any emails from us unless you place an order or,5jgq, up for our newsletter. Grand Total: $6,973.98 Print Policy & Agreement I Privacy Policy &copy; 2000-2014NeweggBusiness Inc. All rights reserved. http://secure.nei+eg g busi ness.com/shopping /Shopping CartPrintVersi on.aspx 1/1 City Clerk Use Only Finance Committee Approval Date 1/ 7'/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ NTE $1800 plus est. shipping costs of $ 200.00 to pay for or purchase Ultra Kimono Bite Suit with Police Package This purchase or expenditure is being made because: The current bite suit was purchased in the 1990's and does not provide adequate protection for the handlers. The replacement would increase safety during trianing. Vendor selected for this purchase: Ray Allen Manufacturing Bids or written quotes were taken on this purchase, as follows: I x ] Bids or quotes were not taken on this purchase because: Proprietarty equipment to match existing suit and allow interchangeability Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax I Sewer n Sanitation Bonds nFederal/othergrants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 //('t ' ?UK`i (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res g ctfu y submitted, $ c1UD $ ek») 30-/4 (Signature pt. Head or Designee) Date (Signature Finance Dept. Review) Date K:lshared goodieslformslExpenditure Pre-Authorization-K9 (Mar 2010) City Clerk Use Only Finance Committee `� Approval Date 7/ 7//,y 7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 9,765.00 plus est. shipping costs of $ 50.00 to pay for or purchase two 16 Channel Passive Transceivers with 3TB hard drive upgrade for department video system. This purchase or expenditure is being made because: this will replace aging and outdated video components for the system used for the police department and city hall surveillance. Vendor selected for this purchase: RC Systems ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This component change is to the current video system and is proprietary to that equipment. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ElFederal/other grants ElOther (specify) This expenditure is to be coded to the following budget line -item: 413-11-1100-2106 / (Fund - Dep3rtment - Activity - Account Number) (Project Code) H13 4/4 $ 004) Had 06 $ 7 61 114 /i/t) W in which the budgeted amount is and the current available balance is d 6 2 S 7K I4Li/ cfJJ (i%l_t.ei4LC4 6 :1c 1 g ( glr ature De i Head or Designee) Date (Signature Finance Dept. Review) Date R pectfully submjtted, I K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/7//'t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 8,598.00 plus est. shipping costs of $ 225.00 to pay for or purchase eight Pelco IP cameras with microphones and accessories. This purchase or expenditure is being made because: this will replace aging and outdated video cameras for the system used for the interview rooms, holding cell, and front counter of the police department. Vendor selected for this purchase: RC Systems ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: This camera change is to the current video system and is proprietary to RC Systems. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-'11-1100-2106 (Fund - Department - Activity - Account Number) Sanitation (Project Code) in which the budgeted amount is $ /U, d 0 Li and the current available balance is $ /3 it Res ectfully submitted, (Signatur o CG ;0 4 Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/7/1f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,538.60 plus est. shipping costs of $ 50.00 to pay for or purchase twenty eight individual first aid kits (IFAK) for each member of the tactical team. This purchase or expenditure is being made because: These kits will be issued to every member to the Police Department Tactical Team to treat injured person during tactical operations Vendor selected for this purchase: Chinook Medical ❑x Bids or written quotes were taken on this purchase, as follows: Chinook Medical $1588.00 Black Hawk $1869.72 North American Rescue $2933.72 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitt (Signatuu - Dep $ c. a (xi c Head or Designee) Date (ign5ture Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/7 /Li City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 6,815.00 plus est. shipping costs of $ 50.00 to pay for or purchase Long pole camera search system kit with 8 IR LED color camera head. This purchase or expenditure is being made because: This long pole camera will be used by the police tactical team for above and below ground searches during tactical operations Vendor selected for this purchase: Simmon Law Enforcement, Inc. ❑x Bids or written quotes were taken on this purchase, as follows: Simmons Law Enforcement, Inc. $6815.00 Safeware $14,500.00 Tactical Electronics $6910.34 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑x Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 010-11-11D-0-1512 11TRI WPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ (palic;) _ " and the current available balance is Respectfully submitted, (1A141\)L--- � )13)�{ (SignatuDept. Head or Designee) Date $ SfS4'I/ (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 11 7I it City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 2,456.00 plus est. shipping costs of $ 500.00 to pay for or purchase Ten steel tactical targets used for firearms training of police department officers. This purchase or expenditure is being made because: These targets are replacing older and worn out tactical targets that have been used for firearms training for several years. Vendor selected for this purchase: Action Targets ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: These targets are proprietary to the target system that is currently being used at the police training center. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax ❑ Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submittel, el $ G' c oci D` $ 54Sei/ 4-o� (Signatur3Dept. Head or Designee) Date (Signature Finance Dept. Review) 6rrli Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committeeti Approval Date / / / 7 I City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,550.00 plus est. shipping costs of $ 40.00 to pay for or purchase Radar Recorder with Bluetooth This purchase or expenditure is being made because: /-h:%ii :"i.4-1 R'ec=uDa'olete traffic counter. Vendor selected for this purchase: Jamar Technologies, Inc. Q Bids or written quotes were taken on this purchase, as follows: Jamar Technologies, Inc. Haffield, PA $3,550.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ri Sewer n Sanitation QX Bonds I J Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 45,000.00 and the current available balance is Res.ectfully submitted, nature Dept. ead or Designee) $ 5,450.00 171.464Z4-• -1-1/6& . ;1 ate (Signature Finance Dept. Review) 3ei -Patti Date K:\shared goodies \forms12014-June-Expenditure Pre -Authorization - TO -Radar Recorder - Jamar Technologies.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 1! 1l r f City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 12,075.00 plus est. shipping costs of $ 200.00 to pay for or purchase 3 - M52 Controllers, 2 - MMUs, 6 - BIUs. This purchase or expenditure is being made because: Replace damaged equipment due to lightening strikes at 3 intersections the weekend of June 24th-25th. Vendor selected for this purchase: Brown Traffic n Bids or written quotes were taken on this purchase, as follows: Brown Traffic Products, Inc. Davenport, IA $12,075.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund 0 Road Use Tax n Sewer Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 60,000.00V $--21-26 QQ3 /4'136, 43 Respectfully submitted, 6,3614 / ignature Dept. He d or Designee) D e (S gna ure Finance Dept. Review) Date K:\shared goodies\forms\2014-June-Expenditure Pre-Authorization-3-controllers-2-MMUs-6-BIUs-Brown-Lightening damage.xls (Mar 2010) City Clerk Use Only Finance Committee ). , Approval Date 7/7 `/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,880.71 plus est. shipping costs of $ 100.00 to pay for or purchase Sonotube This purchase or expenditure is being made because: Replace traffic signal bases at Baltimore and Mitchell. Vendor selected for this purchase: Gerdan ❑X Bids or written quotes were taken on this purchase, as follows: Gerdan $1,880.71 Stetson Waterloo, IA $1,939.84 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 TOF-221 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res•ectfully submitted, $ 25,000.00 $ 25,000.00 /-/ ���r7;Lt riI,,�<z�, 7-i-:Ji1 (Signature Dept. -a. or Designee) gate (Signa`ture FinanceDept. Review) Date K:\shared goodies\forms12014-June-Expenditure Pre-Authorization-Sonotube-Baltimore & Mitchell-Gerdan.xls (Mar 2010) City Clerk Use Only Finance Committee a� Approval Date 7/70 / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,496.56 plus est. shipping costs of $ to pay for or purchase Boring under concrete This purchase or expenditure is being made because: Street light repair - 800 block of Commercial St. Vendor selected for this purchase: Hoffman & Hoffman Trenching n Bids or written quotes were taken on this purchase, as follows: Hoffman & Hoffman Cedar Falls, IA $1,496.56 West Union Trenching West Union, IA $2,000.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑X Bonds pi Federal/other grants ❑ Other (specify) Sanitation This expenditure is to be coded to the following budget line -item: 41)-•(?- `io6 .)./ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, ( gnature Dept. -ad or Designee) $ 2e7oGr 'w+-_,;- $ 8,8-84— siod Z,�w'l..} /4 f.1/1 7'I';4.704 e (Signature Finance Dept. Review) Date K:\shared goodies\forms12014-July-Expenditure Pre -Authorization -Boring under concrete-800 Commercial -street light repair-Hoffman.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 7/7/fC% City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.239.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Hydroranger and Transducer for Byrnbrea Sanitary Lift Station. This purchase or expenditure is being made because: Hydroranger and transducer failure/non-preformance. Vendor selected for this purchase: Bert Gurney & Asociates Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Bert Gurney & Associates Inc. is rep. for this equipment. Total cost including freight $2, 539.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 39,000.00 and the current avail ble balance is $ 39 000.00 Respectfully submi d, (Si natu/ re'Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date v GURNEY Bert Gurney & Associates Inc. Quote #: 14-138-0 Date: 6/23/2014 Contact: Attn: Kent No. of pages: 2 Re: Siemens Project: City of Waterloo IA From: Sally Leftwich QTY. UNIT DESCRIPTION/PART NO. LEAD TIME PRICE TOTAL 1 each 7ML5034-1AA01 HydroRanger 200 2 Weeks $1,393.00 $1,393.00 Wall Mount, Single Point, 6-Relays 1 each HydroRanger Hand Programmer 2 Weeks $100.00 $100.00 1 each 7ML1115-0FA30 Echomax XPS-10 2 Weeks $746.00 $746.00 Transducer w/50m of Cable (No Mounting Flange) Total $2,239.00 ITEMS NOT INCLUDED: • Sales or use taxes of any kind or type. t ZS31 . o • Freight, installation labor, service or startup supervision. Start-up can be provided at the rate of $750 per trip per day • Anchor bolts, brackets, fasteners, lubricants, controls, gauges, valve box, valve tags wiring, or any other item unless specifically mentioned in the above Scope of Supply NOTE: • Please see attached Gurney Terms and Conditions, and Additional Quotation Notes and Information. WHEN ORDERING: • Please make PO out to Bert Gurney & Assoc Inc. b rec.. a 4N.k+�}t , Lg - err\ t 3 0 0.. 0� S+ (402) 551-7995 4428 SOUTH 108th STREET OMAHA, NE 68137 FAX (402) 553-5879 SEA 14-138-0 Waterloo 1 City Clerk Use Only Finance Committee lApproval Date 7/ 7 ` ! I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 8.432.00 plus ext. shipping cost of $ 300.00 to pay for or purchase A-B 22C-D170A103 PF400 AC DriveNFD for Effluent Pump Station. This purchase or expenditure is being made because: VFD burn-out/failer. Vendor selected for this purchase: Van Meter Inc. Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Van Meter Inc. is rep. for this VFD electrical replacement. Total cost including freight $8,732.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 39,000.00 and the current available balance is $ 39-668 90 3646,1 R tfully subm/ed, ( ignatur Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 CUsTOAER NUMBER 13674 Mike Clark WAT 3504 OaoeeQ7v lea CtemsMtOM01N ieelt Flood Lift IMP VIA 02C15 CITY M-F otwar,wx A-B 22C-D170A103 PF400 AC DRIVE; 125HP; 480VAC; 3PH; 170AMPS; IP30 (NEMA 1); NO BRAKE DRIVE; W/ FIXED HIM SHIP ro: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Wire, conduit, and fluorescent lamp prices in effect at time of shipment Other items valid 30 days and based on qtys supplied, unless otherwise specified. Alf items subject to approval by specifying party. Nonstock items are subject to restocking charges based on manufacturer's terms and conditions. Frt charges or applicable tax not Incuded. OMePtm ay Steve Mtrl NET 30 DAYS Quotation 06/23/14 10: t) VMI MEIO1 NC. aCony yeH amino. 93/D1-11 IietmPMI011 SCHNECKM MOP DAM See Below UMPRCI 8432.000e Quantawet S8074986 PAO! rq_ MCI II SNP 2 2 t#IHrALLOWID No tan11Aataa 8432.00 Subtota SS&H CHGS Tax $8432.00 $0.00 To 6e Determined Amount Due $8432.00 300.0c S} N- 8 Z32•00 City Clerk Use Only Finance Committee Approval Date 7/ 7//V City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS $ 10,118.40 plus ext. shipping cost of $ 300.00 CHD HLD3600 Complete Breaker for #3 Easton RWW Pump. Department to expend to pay for or purchase This purchase or expenditure is being made because: Breaker burn -out Vendor selected for this purchase: Van Meter Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Van Meter is rep. For this electrical replacement equipment. Total cost including freight $10,418.40. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: Road Use Tax: ESewer: ❑Sanitation: Bonds: ❑FederaUother grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 5,0-14-5700-15,1 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 39,000.00 and the current available balance is Res ecc fully submj d, /Cr Dept. Head Or Designee) Date $ 39.II00.(a o SG 1 r y>}.e4 )./ Ziiu (Signature Finance Dept. Review) 7-904/41 Date VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO'. WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation 06124/14 S8076482 PPM TO, [1 VAN METER FM'. 26 Cov* !M nimbi. M S0101 121V 3n-0313 FM J1*. 3.4 £Z!:t"7!• 1 CUSTOMER NUBS cUS101EROEBIMa1S/1 IMMO 0/ SKMBON MOWN Mr id 13674 CH Breaker John SCHNECKM 2 2 LASER SWIM 11111111 MOW 0111A Maaoar*tlalaB Beth Von Ahsen WAT 3512 02C15 CITY M-F NET 30 DAYS See Below No ORDER WY DEcaIPION uarMCI axnrNa lea NONSTK1 CHD HLD3600 Complete Breaker Consists of. -HLD3600F Breaker (with no lugs) -LES3600LS Digital Trip Unit -6LES600T 600amp Rating Plug —1-2 week lead time to go through our stock order *Can send UPS with extra freight charges 10118.400e 10118.40 Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other items valid 30 days and based on qtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstodt items are subject to restocking charges based on manufacturer's !Rena and conditions. Frt charges or applicable tax not included. Subtotal SS&H CHGS TaX S10118.40 $0.00 To he Determined Amount Due $10118.40 c 5 al l `f;(a! l t� `�c, xh12 300 00 Li 101418 A0 & Pat Klein P.O. Box 24F Gilbertville, IA 5063-0245 /e4 a, 74.04 feo 3j—e, 703 z."-;C:C:si7g7+4.-S*7id City Clerk Use Only Finance Committee 7/ 7 1/ J/ Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 8.070.61 plus ext. shipping cost of $ 300.00 to pay for or purchase Heat Lamps and accessories for four Easton Final clarifier scum troughs. This purchase or expenditure is being made because: To prevent winter ice from forming on scum troughs and then prevent skimmer arm from bending and losing the operations of a final clarifier. Vendor selected for this purchase: Van Meter Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Van Meter Inc. is rep. From other heat lamps purchased on plant. Total cost including freight $8,370.61. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: DRoad Use Tax: Sewer: Sanitation: Bonds: ❑Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1373 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 10,000.00 v and the current available balance is $ 10,000.00 V Respectfully submitt '/ (Si 9tt 2 -/c/ LLitt_GL)Ce 7 irr L7' %1 gr(ature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date CD VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation QUOTeDM 06/10/14 ouoli*11O61 S8054394 orMin To: (2) veN METER re. 125 Courier 9CM W*Mto. U 50701-1209 122.225-9312 Ft,, 31V-235-9165 Pies NO. 1 CUSTOWN Mae CIUTOUea MOM MJaOt OIOOM SY IM5IMOON lMCDR SNP mN 13674 Final Clarifier John SCHNECKM 2 2 Wilt OeP Yu MOW ONO MISFIT MOM) TOeae Mike Clark WAT 3504 02C15 CITY M-F NET 30 DAYS See Below No wow taw easarnon UeTPOCO MOUNON lea CHD HMCP070M2C MOTOR CIRCUIT PROTEC 1321.604e 1321.60 8ea BERKO VRS223S 2 ELEMENT FIXTURE - 349.144e 2793.15 STAINLESS STEEL ENCLOSURE ONLY 16ea BERKO V2QL16480 QUARTZ LAMP, 1600 139.900e 2238.40 WAT 8ea BERKO VRSATMB HTR ADJBL TILT MTG 81.400e 651.20 BRKT lea WIEG BN4100804SS NEMA4X SS JIC BOX 372.948e 372.95 lea BERKO M601W SP LINE VOLT THERMO 16.673e 16.67 lea A-B 400-DP6OND3 DP CONTACTOR 60A 79.000e 79.00 lea WIEG SC080806NK NEMA1 SC BOX -NO KO 29.861e 29.86 lea WIEG P-0808 PANEL 8.609e 8.61 lea A-B 800TJ2A S-SW 3POS KNOB 1NO-1NC 78.470e 78.47 lea CHD LOT PRICE 480.700e 480.70 Cutler Hammer 480/277v MLO 225amp bus panelboard 18-circuits alum bus surface mount Wire, conduit, and fluorescent lamp prices in effect at time of shipment. Other Subtotal $8070.61 items valid 30 days and based on gtys supplied, unless otherwise specified. All items subject to approval by specifying party. Nonstock Items are subject SS&H CHGS $0.00 to restocking charges based on manufacturer's teens and conditions. Tax To be Determined Frt charges or applicable tax not included. Amount Due $8070.61 fed- LemnfS�` r t h F1mt GG(i�1er'S Project Name City Contract No. Project Manager Project Budget Total PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE d//dn ✓7 4 41 - Public Works Building Iri ptovements Mark Rice $ 117,655.00 1. How will this project be funded? A. Federal Grant Yes No x CFDA # Grant Name B. State Grant Grant Name C. City Match Yes No x Source of Funding D. Other Entities Yes Name x No Mid American Energy Incentive Rebate % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Use of this rebate will fund the closeout construction balance, entrance sign, mezzanine caging to be shared by multiple departments, remaining project architect fees and majority of installation of elevator accessing mezzanine. Done None ❑ ❑x Yes No ❑ ❑x ❑ ❑ ❑ ❑ ❑ ❑x El 0 ❑ ❑x ❑ ❑x Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet.xls\Page 1 All Projects (Mar2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 7/7/i? Project Name (from page one) Public Works Building Improvement Department No. project will be budgeted under 18 Activity No. project will be budgeted under 7950 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds „Gan Rebate 1r2e( \� EXPENDITURES: (Each column should only include amounts by fund) Fund:,fL11) Fund: Fund: Fund: 117,655.00 Total 117,655.00 TOTALS $ 117,655.00 $ - $ $ $ 117,655.00 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 2152 Bldg Improvement 47, 093.68 70, 561.32 TOTALS $ 117,655.00 $ $ (Signature Dept. Head) 47, 093.68 70, 561.32 $ $ 117,655.00 G —i2-"re Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010) MidAmerican Energy Company EnergyAdvantage Programs ( os(ouu^r �Accmml Voucher Number 3067855 I'rnjcrl Nano' 6803107038 COMPREHENSIVE CONSTRUCTION BUNDLE-2 05/19/2014 6803107038 COMPREHENSIVE CONSTRUCTION BUNDLE-2 05/19/2014 MIDAMERICAN ENERGY'S some Pj green ( hole \umber 656436 ('Inch Ilale 05/30/2014 I�;ynipmcnl Ouanlilt Dcsc ripliun INSTALLATION 1 PAYMENT - GAS DUAL FUEL - CNC INSTALLATION 1 PAYMENT - ELECTRIC DUAL FUEL -CNC rrnuni Aunu• CITY OF WATERLOO CITY OF WATERLOO I'apcc folal CITY OF WATERLOO Premise :lddress 625 GLENWOOD ST, WATERLOO, IA 50703 $117,655.00 625 GLENWOOD ST, WATERLOO, IA 50703 From checking the insulation in your home to managing energy expenses for your business, MidAmerican Energy Company features a variety of programs designed to assist residential and business customers in becoming more energy efficient. By participating in MidAmerican Energy's energy efficiency programs, you are helping to reduce the overall demand on natural resources needed to produce energy. Thank you, Avt Tina M. Yoder Manager, Energy Efficiency www. midameri canenergy. cam/ee 800-894-9599 MidAmerican ENERGY OBSESSIVELY, RELENTLESSLYAT YOUR SERVICE® Rchalc Ninon nl S69,079.00 $48,576.00