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HomeMy WebLinkAbout06/02/20141. 2. FINANCE COMMITTEE June 2, 2014 5:05 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of May 27, 2014. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Steve Carey Confined Space Rescue Albert City, 06/02/14- 562.50 Class (24 hour) IA 06/05/14 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $3,868.00 Replacement of 66 floor drains in E. 5th Parking ramp, labor to be completed by City staff. Leisure Services $3,093.60 Replacement rubber tracks for John Deere 333D track mounted skid loader. Leisure Services $20,880.00 Labor & materials for sidewalk & golf cart pad replacement at Gates Park Golf Course. Leisure Services $12,000.00 Rental of portion of maintenance building space at 304 W. 5`h Street. This will pay for months of August/July 2014, FY15 Budget. Parking Maintenance NTE $23,000.00 + $250.00 S/H 20 Double Meters, 4 Single Meters, 24 Decorative Sleeves and Bases. Upgrade meters around the 5 Sullivan Bros. building and Courier lot. Street $25,515.60 Crack Sealer Sealant Waste Management Srv. $18,436.00 + $300.00 S/H #1 Digester Sludge Transfer Pump Rebuild Parts. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE COMMITTEE May 27, 2014 5:05 p.m. Waterloo Center for the Arts, Law Court Theater Members present: Cole, Welper. Absent: Schmitt, Jones. Moved by Welper, seconded by Cole that the Agenda, as proposed, be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Cole that the Minutes of May 19, 2014, as proposed, be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Cole that the request for the following travel requests, be approved. Travel Requests Amount Name & Title of Personnel Class/Meeting Destination Date(s) not to Exceed Mark Boesen, Manager of IAHO Spring Waterloo, IA 10/02/2013- $150.00 Rehabilitation Services Conference 10/04/2013 Ayes: Two. Motion carried. Moved by Welper, seconded by Cole authorizing a refund request from Rick Gautney with Pillar Properties of Waterloo, Iowa in the amount of $450.00 for sewer charges billed for property located at 727 W. Park Avenue that is still under construction be approved. Ayes: Two. Motion carried. Moved by Welper, seconded by Cole that request to seek bids for the removal of fence located at 902 Logan Avenue, Dunsmore House -Submitted by Suzy Schares, be approved. Ayes: Two. Motion carried. Moved by Cole, seconded by Welper that the request for the following pre -authorizations to expend over $1,000.00, be approved. Pre -Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Leisure Services $7,000.00 NTE Approximately 150 tons of USGA #2 premium top dressing sand for the golf courses. This will include green tinted bag sand for repairs on greens. Leisure Services $1,500.00 NTE Airing of television commercials for June 2014. Leisure Services $11,400.00 Electronic scoreboards to be placed at fields 1-2 at Percy Danes Baseball Complex. Ayes: Two. Motion carried. Moved by Cole, seconded by Welper that Bills Payment, as contained in Accounts Payable Invoice Report, dated May 27, 2014, in the amount of $14,862,674.66 be received, placed on file and approved and forwarded to the full council for approval. Ayes: Two. Motion carried. With no further business before the committee, it was moved by Welper, seconded by Cole that the meeting be adjourned at 5:14 p.m. Ayes: Two. Motion carried. Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY %,j LINE ITEM ITEM USED 22g 31 IP ° ' FY It/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori . i nal - Clerk/Finance 2� cD - De..rtment NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehabilitation Services DATE: May 14, 2014 NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: October 2, 2013 RETURN DATE: October 4, 2013 DATE(S) OF MEETING: October 2-4, 2013 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification — Courses on healthy homes, health module — Certification and Re -certification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $150.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 150.00 TAXI PARKING AIRFARE MISC/TOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEF__ TO THE CITY OF WATERLOO NOEL ANDERSON, CPD DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST t‘f(//11 MAYOR Lti.tL- 2-, L--0 0L DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 IAHO SPRING CONFERENCE CERTIFICATION & RECERTIFICATION October 2, 3 & 4, 2013 THE DETAILS: Conference reservations should be made with Tracy Schmidt, Hawkeye Community College, Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005.. Pre -registration is required and all registrations must be accompanied by a check or money order. All checks/money orders need to be made out to: Hawkeye Community College and mailed to 5330 Nordic Drive, Cedar Falls, IA 50613 c/o Tracy Schmidt Send to address above with name, social security number, organization and phone. All classes are held at Hawkeye Community College, Tama Hall; Waterloo, Iowa If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703. Or cal1319-291-�- ". The Lk:. 'bsite address is: www.iaho.org Circle all courses being taken. COURSES: Healthy Homes Discussion Self Defense Training Round Table Discussion Health Module Health Module (cont.) COST FOR CONFERENCE: Healthy Homes Discussion w/Self-Defense Training Health — Certification & Re -certification Health — Certification & Re -certification October 2, 2013 October 3, 2013 October 4, 2013 8am-4:30pm 8:30 am — 4:30 pm 8:30am-12pm $150.00 — IAHO Members $200.00 — Non Members $150.00 — IAHO Members $200.00 — Non -Members Name: , S.S. # Organization: Business Address Phone: e-mail Address: IAHO FALL CONFERENCE Wednesday October 2, 2013 8:00 — 8:30 Registration 8:30— 12:00 Class 12:00 — 1:00 Lunch** 1:00— 4:00 Class Ten minute breaks will be offered each hour. HEALTH MODULE (A Healthy Homes Discussion) From 8:30 to 12:00 Erica Forrest, a Registered Respiratory Therapist at Children's Mercy Hospitals and Clinics in Kansas City, Mo. will discuss the role of a healthy environment in housing and its impacts on adults and children. Erica is currently the President of the Healthy Indoor Environmental Coalition. She is currently serving as the Education & Training Supervisor for the Center of Environmental Health in the Allergy, Asthma, and Immunology Division. Her discussion will center on environmental hazards, their impacts and controlling those hazards. It will give us a brief overview of what to look for during our housing inspections. Housing Inspector Safety Not your typical self-defense class, but self-awareness to sticky situations, what to look for and how to avoid. We will have up eo three instructors available to assist us in knowing what to look for and how to avoid potentially dangerous situations. Thursday October 3, 2013 8:00 — 8:30 Registration 8:30— 12:00 - Class 12:00-1:00 Lunch** 1:00-4:30 Class Ten minute breaks will be offered each hour. HEALTH MODULE* (Certification and Recertification) Environmental Solutions Association, Inc. (ESA) ESA will provide training on biological contaminants and allergens. This training will cover inspections, assessments and remediation of environmental issues such as mold, radon, lead, asbestos, allergens, bacteria, MRSA, H1N1, virus', building inspections, VOC, sick building syndrome, building related illness, green building, remediation specifications, and indoor air quality. ESA is affiliated with AHIT which did a session during our Spring Conference. It is a for profit, nationally recognized corporation. It has over 1,000 members nation-wide and access to over 6,000 industry professionals who perform environmental remediation and assessments, consultation services and construction and property maintenance services. Fall Conference BANQUET The Annual Fall Conference Banquet will be held on Thursday, October 4, 2012 at 12:00 Noon. Door prizes will be given away at the banquet. All of those in attendance will receive a door prize. Friday, October 4, 2013 HEALTH (continued) Certification and Recertification 8:30-10:15 Class 10:15 — 10:30 Break 10:30 — 12:00 Class *All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO. You must recertify every three years in each module to maintain your IAHO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION There ar a numbero hotel, and motels near he Community College, Can ()tango Road Cdrnpus. There are a number of options just oft 115 11 (Laporte Road) near o0ssroads hall In addition to the hotels listed below, there r "+-.err Ir•'.• a'a numerous others 'urcw aas writ within a few miles of the • e,...P.. Community College. s ne Hotel/Motel Accommodations The Isle Casino & Hotel 1-800-The Isle Holiday Inn Express 319/233-9191 Comfort Inn 1945 LaPorte Rd 319/234-7411 Days Inn 2141 LaPorte Rd 319/233-9191 Fairfield Inn 2011 LaPorte Rd , 319/234-5452 Heartland Inn 1809 LaPorte Rd 3.19/235-4461 Super 8 1825 LaPorte Rd 319/233-1800 Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 IAHO SPRING CONFERENCE CERTIFICATION & RECERTIFICATION October 2, 3 & 4, 2013 THE DETAILS: Conference reservations should be made with Tracy Schmidt, Hawkeye Community College, Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. All checks/money orders need to be made out to: Hawkeye Community College and mailed to 5330 Nordic Drive, Cedar Falls, IA 50613 c/o Tracy Schmidt Send to address above with name, social security number, organization and phone. All classes are held at Hawkeye Community College, Tama Hall; Waterloo, Iowa If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703. Or call 319-291--",^11. Tb'.:. 'bsite address is: www.iaho.org Circle all courses being taken. COURSES: Healthy Homes Discussion Self Defense Training Round Table Discussion Health Module Health Module (cont.) COST FOR CONFERENCE: Healthy Homes Discussion w/Self-Defense Training October 2, 2013 8 am — 4:30 pm October 3, 2013 October 4, 2013 8:30 am — 4:30 pm 8:30 am — 12 pm $150.00 — IAHO Members $200.00 — Non Members Health — Certification & Re -certification Health — Certification & Re -certification $150.00 — IAHO Members $200.00 — Non -Members IAHO FALL CONFERENCE Wednesday October 2, 2013 8:00 — 8:30 Registration 8:30 — 12:00 Class 12:00 — 1:00 Lunch** 1:00 — 4:00 Class Ten minute breaks will be offered each hour. HEALTH MODULE (A Healthy Homes Discussion) From 8:30 to 12:00 Erica Forrest, a Registered Respiratory Therapist at Children's Mercy Hospitals and Clinics in Kansas City, Mo. will discuss the role of a healthy environment in housing and its impacts on adults and children. Erica is currently the President of the Healthy Indoor Environmental Coalition. She is currently serving as the Education & Training Supervisor for the Center of Environmental Health in the Allergy, Asthma, and Immunology Division. Her discussion will center on environmental hazards, their impacts and controlling those hazards. It will give us a brief overview of what to look for during our housing inspections. Housing Inspector Safety Not your typical self-defense class, but self-awareness to sticky situations, what to look for and how to avoid. We will have • up to three instructors available to assist us in knowing what to look for and how to avoid. potentially dangerous situations. Thursday October 3, 2013 8:00 — 8:30 Registration 8:30 — 12:00 12:00— 1:00 1:00 — 4:30 Class Lunch** Class Ten minute breaks will be offered each hour. HEALTH MODULE* (Certification and Recertification) Environmental Solutions Association, Inc. (ESA) ESA will provide training on biological contaminants and allergens. This training will cover inspections, assessments and remediation of environmental issues such as mold, radon, lead, asbestos, allergens, bacteria, MRSA, H1N1, virus', building inspections, VOC, sick building syndrome, building related illness, green building, remediation specifications, and indoor air quality. ESA is affiliated with AHIT which did a session during our Spring Conference. It is a for profit, nationally recognized corporation. It has over 1,000 members nation-wide and access to over 6,000 industry professionals who perform environmental remediation and assessments, consultation services and construction and property maintenance services. Fall Conference BANQUET The Annual Fall Conference Banquet will be held on Thursday, October 4, 2012 at 12:00 Noon. Door prizes will be given away at the banquet. All of those in attendance will receive a door prize. Friday, October 4, 2013 HEALTH (continued) Certification and Recertification 8:30— 10:15 Class 10:15 — 10:30 Break 10:30 — 12:00 Class *All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO, You must recertify every three years in each module to maintain your IAHO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION H,N1OYE COLLEGE There are a number o hotels and motels near the Community College's Cass Orange Read Camp�,n. there are a number of options just MI US 218 (LaPorte Road) near Crossroads hill In addition to the itnrels lined below, there %uF Rumen , pia"11 Hay.1 Hall numerous others .: i;h;n a few miles of the COm:nunily COIle9c. s Hotel/Motel Accommodations The Isle Casino & Hotel koliday Inn Express Comfort inn Days Inn Fairfield Inn Heartland Inn FSuper 8 1945 LaPorte Rd 2141 LaPorte Rd 2011 LaPorte Rd 1809 LaPorte Rd 1825 LaPorte Rd a Oroa Hall j lar4a Hall e. l.l,oar you 4 (3.1.a,,.. Hall r' rays(, Hall 1-800-The Isle 319/233-9191 319/234-7411 319/233-9191 319/234-5452 319/235-4461 319/2?n 1800 Sent over 052814 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 616 j2 /qP5 / 3 FY "i0iq BUDGETED 3a'1 EXPENDED YTD vl// c/ Z( THIS REQUEST , j% 5`v LEFT AFTER THIS REQUEST `1/ 7 7-3 NAME(S) AND POSITION(S): Steve Carey DATE: DATt '�7: ' `� J2 d- May 27, 2014 NAME OF CLASS / MEETING: Confined Space Rescue Class (24 hour) DESTINATION: Albert City, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 2, 2014 RETURN DATE: June 5, 2014 DATE(S) OF MEETING: June 3-5, 2014 PURPOSE OF TRAVEL: To teach Confined Space Rescue Calls for Albert City's Valero Plan. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 240.00 LODGING TAXI 75.00 MEALS PARKING REGISTRATION AIRFARE 247.50 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 562.50 BUDGET LINE ITEM: 010-12-1415-1345 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY QE-WAIERLO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR Jug 2, 2/9/ DATE DATE City Clerk Use Only Finance Committee Approval Date �P12�)/L City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint $ 3,868.00 plus est. shipping costs of $ Department to expend to pay for or purchase This purchase or expenditure is being made because: Replacement of 66 floor drains in E. 5th parking ramp - labor to be done by City staff Vendor selected for this purchase: McDonald Supply n Bids or written quotes were taken on this purchase, as follows: McDonald Supply Schimberg Co. Only 2 vendors that could supply side outlet for Josam drain n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax I I Sewer ❑ Sanitation EBonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 413-22-7960-2180 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ /6-0, Oa" $ /0,OOO Respec ully submitted, > '?") p �l � 7 1f Lz-ZZ�- /4)-1, l4c- Z 1 6 / (Sign ure Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form Approval Date City Clerk Use Only Finance Committe�M! if The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,093.60 plus est. shipping costs of $ to pay for or purchase Replacement rubber tracks for Leisure Services John Deere 333D track mounted skid loader. This purchase or expenditure is being made because: Current tracks are worn out and do not perform well. Vendor selected for this purchase: Murphy Tractor & Equipment Co. Waterloo, IA nBids or written quotes were taken on this purchase, as follows: Murphy Tractor & Equipment Co. Waterloo, IA $3,093.60 P&K Midwest Waterloo, IA $3,972.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 13,600.00 /WOO and the current available balance is $ 5,4-1.0 57 67/912-- Respectfully_ submitted, (Signature Dept. He or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee '/� Approval Date %T The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 20,880.00 plus est. shipping costs of $ to pay for or purchase Labor and Materials for sidewalk and golf cart pad replacement at Gates Park Golf Course. This purchase or expenditure is being made because: To replace old, broken up asphalt behind number one and ten tees. Vendor selected for this purchase: B&B Builders & Supply Bids or written quotes were taken on this purchase, as follows: B&B Builders & Supply $20,880.00 Bowers Masonry, Inc. $24,360.00 Mike Dolan Concrete $24,350.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑X Other (specify) Sanitation Golf Improvements $ This expenditure is to be coded to the following budget -line -item: /�3/.0o ?JhSs 010-37-4125-1537 $12 698.00 413-37-4120-2174 $8,182.t 37GLF-0001 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectful] submitted, $ 12@98.00 70,000.00 ✓ 1, 0;1 $ �i98'00 26,788.79 ��7 l `� %1 JtieIL�LCt GL�-.,tt2tu _ 5 zh .4c/./ (Signature Dep ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Gates Concrete (Mar 2010) City Clerk Use Only Finance Committee Approval Date C�C4/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 12,000.00 plus est. shipping costs of $ to pay for or purchase Rental of portion of maintenance building space at 304 W 5th Street. This will pay for months of August 2014 through July 2015. FY 2015 Budget This purchase or expenditure is being made because: to relocate equipment and maintenance operations for downtown maintenance. Vendor selected for this purchase: JSA Development LLC n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Facilities available for this purpose are limited in the downtown area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund Bonds Road Use Tax Federal/other grants n n Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Resp_actfulty submitted, Sanitation (Project Code) $ 213;•009-e@ / 3.00 $ 24,1394ee / 3, coo (Signature Dept. Head or Designee) Date (Signs ure Finance Dept. Review) Date K:\shared goodies\forms\JSA PreAuth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee �. Approval Date cv 2 —1 C/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Parking Maint Department to expend $ NTE 23,000.00 plus est. shipping costs of $ 250.00 to pay for or purchase 20 Double Meters, 4 Single Meters, 24 Decorative Sleeves and Bases This purchase or expenditure is being made because: Upgrade meters around the 5 Sullivan Bros. And the Courier Lot on W. 4th St. Vendor selected for this purchase: POM n Bids or written quotes were taken on this purchase, as follows: POM Russellville, AR NTE $23,000.00 El Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation �X Bonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 412-17-7910-2126 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, ZexCz1 `�E'C! Y' ‘51 /Se ` i ,ti.Zi tibiA2ktc-i Signature Dept. H ad or Designee) ate (Signatt'ure Finance Dept. Review) Date (Project Code) $ 70,000.00 $ 41,824.87 K:\shared goodies\forms\2014-May-Expenditure Pre -Authorization- 24 Parking Meters, Sleeves, Bases-POM.xis (Mar 2010) City Clerk Use Only Finance Committee Approval Date 6-2- / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 25,515.60 plus est. shipping costs of $ 0.00 to pay for or purchase Crack Sealer Sealant This purchase or expenditure is being made because: Sealant for Crack Seal Program - Sold by pound @ 0.66 per pound. Original request was for estimated weight of 15 pallets. Vendor selected for this purchase: Logan Contractors n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Mfg recommended sealant for use with new Crack Seal Unit Prior Committee Actions (Dates): Approved $23,760 on 5-5-14 Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer Sanitation ElBonds n Federal/other grants I ^ I Other (specify) Local Option This expenditure is to be coded to the following budget line -item: 205-19-7110-1513 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, `f `fLlcGr,r 16' , �.✓.L LcC 1� i 5 �,�'/'� K:\shared goodies\forms\Street Dept - Amended Pre-Auth - Crack Sealer Sealant (15 Pallet) - May 2014.xls (Mar 2010) $ 190,000.00 '/ $ 51,041.55 City Clerk Use Only Flnena Commltts* Approvol Dots "' 2 % City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 18.436.00 plus ext. shipping cost of $ 300.00 to pay for or purchase # 1 Digester Sludge Transfer Pump Rebuild Parts. This purchase or expenditure is being made because: Pump is worn-out and not pumping.pm opacity as needed. Vendor selected for this purchase: MC2, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: MC2, Inc. is the rep. for pump parts on this pump. Total cost including freight $18,736.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: Sewer: Sanitation: Bonds: ❑FederaVother grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 590-14- 5900-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Res ectfully submi 1'�%' ~�'0 S��o1/7 ly ! (e c'�i G��C. /.r Lo-40u,-) oz5-/ gnatu Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 250,00cLQ0. _3e. 'SJO' $ 31.892.02 Mce, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 FAX MEMO DATE: 5-24— .14- ATTN 12L14 Ana a &CAW% COMPANY. /a r2.u=ca , la,ZAJ,c, FAX#: 319 - 2°V-.425 SUBJECT: frknix) vrnPRtvars. FROM: Roger D. Gellhaus Total Number of Pages: ( MESSAGE: l:/4140 n • T k -i Mai 742 La t _- _ As RDc.c.DcvS G AX2 ker- Z at/ Ifrr. I :ran_ -- -STA.rran.. — YCs SHAFT-. Driki6 *I -Lea t= r 12em%L3Nx-its T2ix.Y.r- ST-ran. Lets u4T a uPF 41s1. I PF81cA - ItPF'291 -- C72F`11 C3290 Q - PF24•1 - PPb'771 - FF'AS-71 - 11G-a8 - $i-1086 61 - 1ST 11-2 fr242©`e • /OS, fe 4 744` °'8352f* '4327' .0 lam t li 34' *` 9Pl//i l��Z7/LESi�£.P .SGIiGG� 7W,R-r_s!-tom frib �ihrP 2£6!i«G7 E-Mail Address: info@mc2h2o.com if s:rayg7.