HomeMy WebLinkAbout06/08/2015FINANCE COMMITTEE
June 8, 2015
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Roll Ca11:
Approval of Agenda
Approval of Minutes
of June 1, 2015, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Kelley Felchle, Deputy City Clerk
Class/Meeting: Municipal Professionals Institute 2015
Destination: Ames, Iowa
Dates: 7/20/2015 -
7/24/2015
Amount not to exceed: $1,120.53
2. Refund request in the amount of $126.00 due to a billing error for a second yard
waste can at 408 Ivanhoe Road.
3. Pre -Authorizations to Expend over $1,000.00
Building Maintenance
Amount and Estimated S/H: $8,595.00
Expenditure: Installation, operation and support of Ticketing System (VATS)
for Parking Ramps - this is a yearly licensing agreement with VATS.
City Clerk's Office
Amount and Estimated S/H: $1,198.00
Expenditure: Martin Yale 1711 paper folder to replace current machine that is
broken.
Engineering
Amount and Estimated S/H: $6,030 + $135 S/H
Expenditure: 3000 Crystal Cap Storm Drain Markers and 1500 adhesive pads.
Engineering
Amount and Estimated S/H: $1,500.70 + $25 S/H
Expenditure: A new range pole, prism and bracket for the survey crew.
Page 1 of 168
Finance
Amount and Estimated S/H: $2,500
Expenditure: Credit card payment processing software and related consultant
travel expenses.
Human Rights
Amount and Estimated S/H: $1,056.55
Expenditure: Jeffrey Schott from the Institute of Public Affairs.
Leisure Services
Amount and Estimated S/H: NTE $4,400
Expenditure: Pool vacuum for Gates Pool.
Leisure Services
Amount and Estimated S/H: NTE $6,000
Expenditure: Approximately 150 tons of USGA #2 premium top dressing sand
for the golf courses. This includes green tinted bag sand for repairs on greens.
Planning
Amount and Estimated S/H: $1,500
Expenditure: Appraisal for portion of West San Marnan Drive right-of-way.
Sewer
Amount and Estimated S/H: $16,898
Expenditure: Moyno replacement Pump for #1 Mesophilic Feed pump.
Sewer
Amount and Estimated S/H: $1,820.40
Expenditure: Uniforms for twenty one personnel in Waste Management
Services department.
Traffic Operations
Amount and Estimated S/H: $11,349.30
Expenditure: (1) Noyes OTDR (Optical Time Domain Reflectometer), (I)
Noyes Optical Fiber Identifier and (2) Fiber Rings.
Waterloo Fire Rescue
Amount and Estimated S/H: $2,034 + $100 S/H
Expenditure: (2) MSA Rescue Air I for Engine 305 and Engine 304.
BILLS PAYMENT
4. June 8, 2015
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 2 of 168
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE Li thM USED
FYI c'/L' BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
Copy - Department
NAME(S) AND POSITION(S):
Kelley Felchle, Deputy City Clerk
DATE:
5/28/2015
NAME OF CLASS / MEETING:
Municipal Professionals Institute 2015
DESTINATION: Ames, Iowa
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
7/20/2015
RETURN DATE:
7/24/2015
DATE(S) OF MEETING:
7/20/2015-7/24/2015
PURPOSE OF TRAVEL/TRAINING:
To obtain Municipal Clerk Certification
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
X PRIVATE VEHICLE
AIRFARE DEPARTING FROM:
ESTIMATE OF COST:
$460.00 LODGING TAXI
$160.00 MEALS PARKING
$500.53 REGISTRATION AIRFARE
MILEAGE/FUEL MISCITOLLS
TOTAL FOR ALL: $ 1,120.53
BUDGET LINE ITEM: 010-03-8400-1346
X GRANT REIMBURSABLE
YES NO
X
YES NO
REQUIRED CERTIFICATION
TOTAL: $ $1,120.53 PER PERSON
1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DDPARTN N i HEAD
5/28/2015
I APPROVE THIS TRAVEL REQUEST
MAY R
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
INSTITUTE
ACADEMY
4othl Anrtiversary
1975-2015
owa Municipal Professionals Institute
July 20-24, 2015 and July 27-29,2015
Gateway Hotel and Conference Center
2100 Green Hills Drive
Ames, IA
at
Is
onlir1eedui
Registration sion.iastate.
•Ilw .exten C,PIMPi-Mr
httP. forward pa'J
comm"�nit1esi
istration invoice to of tides:
Use the reg e Iowa League
men.. directly to th
This is the 40th year of the Institute, still one of the largest in the nation,
with more than 200 municipal professionals attending each year.
Sponsored by Iowa State University Office of State & Local Government Programs and the
Iowa Municipal Finance Officers Association with the cooperation of the Iowa League of Cities.
Iowa Municipal Professionals Institute Course Offerings
Register online by July 10.
Week 1 - July 20-24
Monday, July 20
8 a.m.- "12:15 p.m.
BA155MPI: Principles of Effective Management
8 a.m.-5:15 p.m.
BA101 MPI: Elements of a City Financial System
12:15 p.m. -1 p.m.
Lunch
1 p.m.- 3 p.m.
BA140MPI: Ethics for Public Officials
3:15 p.m - 5:15 p.m.
BA12 MPE-1: introductIoa w P 'bl`c Si_ ; no
2 hrs of 8-hour course
5:15 p.m.- 6:15 p.m.
Testing
$56.00
$112.00
no fee
$28.00
$154.00
Tuesday, July 21
8 a.m. - 12:15 p.m.
BA145MPI: Working with Public Officials $56.00
8 a.m. - 3 p.m.
BA130MPI: Understanding Legal Terms $84.00
1 p.m.- 5:15 p.m.
BA149MPI: Working with Citizens 556.00
3:15 p.m.- 5:15 p.m.
FX220MPI: Intergovernmental Relations $28.00
5:15 p.m.-6:15 p.m.
Testing
`Registering for BA120MPI-1orly 20 autornaticaputs youio8Al2c -IP`-land
FX250MPLL FX250MPl can be taXefi separately,
Wednesday, July 22
8 a.m.- 5:15 p.m.
3A120,MPF2'":Fundamentals of P. S:eeMnai -
S^caking Exercise, remaining 6 hrs of 8-hour course
8 a.m.- 5:15 p.m.
BA150MPI: Group Dynamics & Team Building $112.00
1 p.m.-4:15 p.m.
FX250MPifi Best P Government $42.00
Fee Only if Not in 5720
5:15 p.m.- 6:15 p.m
Testing
Thursday, July 23
8 a.m.- 10 a.m.
FX210MPI: Managing Risk & Purchasing Insurance $28.00
8 a.m.- 12:15 p.m.
BA125MPI: Written Communications 556.00
10:15 a.m.- 12:15 p.m.
FX201 MPI: Administrative Law $28.00
1 p.m.- 5:15 p.m.
BA110MPI: Basics of a Personnel System $56.00
FX290MPI: E-Reporting & Communications for the Clerk's Office $56.00
*Note: Class will be held at 1SU Research Park, Limit 40
5:15 p.m.- 6:15 p.m.
Testing
Friday, July 24
8 a.m.- 12:15 p.m.
FX240MP1: Coping with Controversy $56.00
FX230MPI:The Fine Art of Negotiations $56.00
12:15 p.m.-1:15 p.m.
Testing
Week 2 - July 27-29
Monday, July 27
8 a.m.- 12:15 p.m.
CL320MPI: Records Management $56.00
*Note: Class will be held at City Hall
8 a.m.-3 p.m.
FN401 MPI:Iowa City Budgeting System & Capital Planning
and Budgeting $84.00
1 p.m.- 3:15 p.m.
CL325MPI:lowa Open Meeting Law $28.00
3:15 p.m.- 6:15 p.m.
FN409MPI: Public Funds Investing $42.00
3:30 p.m.-5:45 p.m.
CL329MPI: Clerks Roles in Elections $28.00
5:45 p.m. - 6:45 p.m. or 6:15 p.m. - 7:15 p.m.
Testing
Tuesday, July 28
B a.m. -12:15 p.m.
FN406MPI: Financing Options and Economic Development $56.00
8 a.m. - 3 p.m.
CL310MP1: Legal Aspects of Minutes $84.00
1:00 p.m.- 5:15 p.m.
FN415MPI: Accounting, Auditing and Other Fiscal Responsibilities $56.00
3:15 p.m.-5:15 p.m.
fee above CL315MPI: Writing Resolutions and Ordinances $28.00
5:15 p.m.- 6:15 p.m.
Testing
Wednesday, July 29
8 a.m. -12:15 p.m. a nd 1 p.m.- 3 p.m.
CL330MPI:Office Administration/P&Z/Nuisance $84.00
8:00 a.m.-5:15 p.m.
FN110MPI:General Ledger Accounting $112.00
3:15 p.m.- 6:15 p.m.
CL301 MPI: Parliamentary Procedures......... $42.00
5:15 p.m.- 7 p.m.
Testing
Key:
BA -BASIC: 50 credits required for all certifications offered through ISU (test)
FX-FLEX: 25 credits that are required for all certification, courses listed are
those offered by ISU (test for IIMC)
CL-CLERK :25 credits required for the Clerk Certification and offered
through ISU (test for IIMC)
FN-FIN:25 credits required for the Financial Officer Certification and offered
through ISU (test for IIMC)
'Course Recommendations
a4onday, July 20:
u
y20-24
First-time attendees:
SA101 MPI: Elements ofa City Financial System (8 hours)
Required for AU Certifications:
BA101 MPI: Elements ofa City Financial System (9 hours)
B.A155MPI: Principles of Effective Management (4 hours)
BA140MPI:Ethics for Public Officials (2 hours)
BA120MPI-1:Introduction to Public Speaking (2 hours of 8-hour course)
Tuesday, July 27:
First-time attendees:
BA145MPI:Working with Public Officials (4 hours)
BA149MP1: Working with Citizens (4 hours)
Required for All Certifications:
BA145MPI: Working with Public Officials (4 hours)
BA149MPI: Working with Citizens (4 hours)
FX220MPI: Intergovernmental Relations (2 hours)
B.A130MPI: Understanding Legal Terms (6 hours)
Wednesday, July 22:
First-time attendees:
BA150MPI:Group Dynamics and Team Building (8 hours)
Required for All Certifications:
BA150MPI:Group Dynamics and Team Building (8 hours)
BA120MPI-2: Fundamentals of Public Speaking
(remaining 6 hours of 8-hour course)
Recommended for All Certifications:
FX250MPI: Best Practices in City Government (3 hours)
(Note:This session will be concurrent with part of the public speaking
course. If you take BA120MPI-1,there will be no charge for this session.)
Thursday, July23:
First-time attendees:
BA110MPI: Basics ofa City Personnel System (4 hours)
BA125MPI: Written Communications (4 hours)
Required for Ali Certifications:
BA110MPI: Basics of a City Personnel System (4 hours)
BA125MPI:Written Communications (4 hours)
Recommended for All Certifications:
FX290MP1: E-Reporting & Communications for the Clerk's Office (4 hours)
FX210MPI: Managing Risk & Purchasing Insurance (2 hours)
FX201 MPI: Administrative Law and Procedures (2 hours)
Friday, July 24:
First-time attendees:
FX240MPI:Coping with Controversy (4 hours)
Recommended for All Certifications:
FX240MPI:Coping with Controversy (4 hours)
FX230MPI:The Fine Art of Negotiations (4 hours)
Benefits
• Opportunities for personalized interaction with the speakers
- faculty and staff from universities and individuals who are
involved in municipa! administration.
• Opportunities to meet other municipal professionals from
across the state - make friends and business acquaintances.
Updates on new laws, programs and technology affecting
Iowa municipal government.
Certification
In addition to providing municipal professionals with valu-
able information to assist in the performance of their du-
ties, the successful completion of the entire Institute fulfills
most of the educational requirements for certification by the
International Institute of Municipal Clerks (IIMC), and the Iowa
Certification of Municipal Professionals program.
Full participation and attendance is required to receive
certification. Most classes are held at the Gateway Hotel and
Conference Center in Ames - a final class schedule with loca-
tions will be provided in June. A course may be cancelled if
there is insufficient registration. Participants will be contacted
in advance if this occurs. Suggested course recommenda-
tions for first-time attendees and clerks certification can
be found in the shaded boxes. For questions on any courses
offered, please contact Cindy Kendall,ckendall@iastate.edu or
Cindy Stuve,cstuve@iastate.edu or call (515) 294-8397.
IIMC is an international association of clerks dedicated to
advancing the professionalism required to be a city clerk.
Certification by IIMC is a recognition of the individual clerk's
involvement in professional development activities. By com-
pleting the appropriate courses offered by the Iowa Municipal
Professionals Institute, clerks receive 60 points toward certifi-
cation. This constitutes one-half of the 120 points needed for
certification; the remaining points are gained through experi-
ence and attendance at professional meetings.
The Certification for Municipal Professionals is an Iowa based
program sponsored by the Iowa Municipal Finance Officers
Association (IMFOA). It provides individuals with the op-
portunity to be certified in any or all of the two certification
categories. Those categories are:
• Certified Municipal Clerk
• Certified Municipal Finance Officer
Register online at http://www.extension.iastate.edu/communities/OSLGP/MPI-MPA
Payments can be made by check or credit card. Paying by check is FREE, while credit card payments include a
5 percent service fee. When paying by check, the fees will disappear after "Send in Check"is selected on the payment screen.
If paying by check, please include a copy of your receipt with the payment.
Questions? Contact: Cindy Kendall or Cindy Stuve • Office of State & Local Government Programs
2321 North Drive, Suite 121 •,Ames, IA 50010-8218.515-294-8397 (phone) 515-294-1354 (fax)
Visit us online at extension.astate.edu/communities/oslgp
esting
•
he IlMMC requires each state to test participants in the major
subjects offered through recognized training. The Iowa Mu-
nicipal Professionals institute complies with this requirement
by testing the major subjects offered in each of the courses
which comprise the credits needed for the IIMC certification.
In addition, a!I"Basic"courses under the Iowa Certification
for Municipal Professionals program require testing. Test-
ing is conducted in a way that is non -threatening. The tests
emphasize understanding how the material presented can
be applied to the work done by municipal professionals. The
tests will be primarily be short answer focusing on identifying
terms and longer answers dealing with applications. Partici-
pants will be allowed to use notes and materials from the
courses to help in formulating answers. Time will be set aside
during the week for the tests.
Registration
Online pre -registration is required by July 10.The online regis-
tration fee (includes materials) is based on the number of class-
es you decide to take. Fees must be paid before the session
begins,with full refunds guaranteed on registrations cancelled
before July 10 and 75 percent refunds guaranteed on registra-
tions cancelled after July 10. Online registrations will receive an
email confirmation of the classes requested. After registering
online, use the registration invoice to forward payment directly
to the Iowa League of Cities. Credit card payments are available.
Scholarships and Shirt Order
The Institute and IMFOA award several scholarships each year
to participants who apply and are selected. To request a schol-
arship application, please contact Cindy Stuve at (515) 294-
8397 or cstuve@iastate.edu. The application deadline is April 1,
2015. Some of these scholarships are funded through the sale
of shirts, which must be purchased at the time of registration
and before June 30. Submit your payment with the registration
invoice form.Only advance purchase of sweatshirts is available.
They will not be for sale at the Institute. This year the 2015 Insti-
tute will offer Oxford gray sweatshirts with a larger centered
40th anniversary logo in black and burgundy for $26 ($29 for
sizes XXL-XXXL). Shirt registrations will be taken online.
Meals
Monday, July 20 following the morning session a lunch will be
held at Gateway. Costs are included in your registration fees.
Gateway has a restaurant on site. Ames has many fine restau-
rants within easy driving distance of the Gateway and a list
and map will be provided to you at registration. Fast food is
recommended during the daily lunch breaks.
Housing and Directions
Conference Hotel
Gateway Hotel and Conference Center
2100 Green Hills Drive
Ames, IA 50014
Make your room reservations directly with Gateway at
1-800-FOR-AMES or (515) 292-8600. Please identify yourself
as a Municipal Professionals Institute attendee and request
the MP! room rate of $101 (single or double occupancy).
Room rates do not include tax, which is 12 percent. If due to a
disability, you have any special needs, or need special arrange-
ments, please inform the hotel and they will do their best
to accommodate your needs. If you want to room together,
please make reservations with that in mind. Gateway will
work with anyone interested in doubling up on a room.
Directions to Gateway from 1-35:
From Interstate 35, Exit 111 B (US 30), four miles west to Exit
146, south on University Boulevard.
Other hotels near Gateway:
Best Western University Park Inn & Suites
(515) 296-2500
Holiday Inn Ames Conference Center
(515) 268-8808
* Registration fee does not include housing.
You need to make your own hotel reservations.
Course Recommendations,July 27-29
Monday, July 27:
Clerks Certification:
CL320MPI: Records Management (4 hours)
CL325MPI:Iowa Open Meetings Law (2 hours)
CL329MPI: Clerks Role in Elections (2 hours)
Finance Certification:
FN401 MPI:Iowa City Budgeting System and Capital Planning and
Budgeting (6 hours)
FN409MPI: Public Funds Investment (3 hours)
Tuesday, July28:
Clerks Certification:
CL31OMPI: Legal Aspects of Minutes (6 hours)
CL315MPLWriting:Resolutions and Ordinances (2 hours)
Finance Certification:
FN406MPI: Financing Options and Economic Development (4 hours)
FN415MPI: Auditing, Accounting & Other Fiscal Responsibilities (4 hours)
Wednesday, July 29:
Clerks Certification:
CL301 MPI: Pa rliamentary Procedures (3 hours)
CL330MPI:Office Adminstration/P&Z/Nuisance (6 hours)
Finance Certification:
FN110MPI: General Ledger Accounting (8 hours)
Shirtdeadline is June 30
Pre -register by July 10
Register online at httpl/www.extension.lastate.eduicommunities/OSLGP/MPI-MPA
5/28/2015
Municipal Professionals Institute 2015
Kelley Felchle
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
United States
(319)291-4323
Transaction ID: Sending Check
Amount Paid: USD $476.00
Order Date: 05/28/2015
Registration(s)
MPI Course Selections-2015
Kelley Felchle
Add MPI Sweatshirt in Oxford Gray? Centered 40th Anniversary
imprint in black and burgundy.
BA155MPI: Principles of Effective Management- 7120/2015 8:00
12:15pm
Lunch - 7/20/2015 12:15 p.m. - 1 p.m.
BA140MPI: Ethics of Public Officials - 7120/2015 1:00pm-3:OOpm
BA145MPI: Working with Public Officials - 7/21/2015 8:00-12:15pm
BA149MPI: Working with Citizens - 7/21/2015 1:00pm-5:15pm
BA150MPI: Group Dynamics and Team Building - 7122/2015
8:00am-5:15pm
BA125MPI: Written Communications - 7/23/2015 8:00am - 12:15pm
BA1 10MPI: Basics of a Personnel System - 7/23/2015 1:O0pm-
5:15pm
FX240MPI: Coping with Controversy - 7/24/2015 8:00am-12:15pm
Order Item(s)
BA155MPI: Principles of Effective Management- 7/20/2015 8:00
-12:15pm 156: Add this course for)
BA140MPI: Ethics of Public Officials - 7/20/2015 1:O0pm-3:OOpm [28:
Add this course for]
BA145MPI: Working with Public Officials - 7/212015 8:00-12:15pm
[56: Add this course for]
BA149MPI: Working with Citizens - 7/21/2015 1:00pm-5:15pm [56:
Add this course for]
BA150MPI: Group Dynamics and Team Building - 7/22/2015 8:00am-
5:15pm [112: Add this course for]
BA125MPI: Whitten Communications - 7/23/2015 8:00am - 12:15pm
[56: Add this course for]
BA110MPI: Basics of a Personnel System - 7/232015 1:OOpin-5:15pm
[56: Add this course for]
FX240MPI: Coping with Controversy - 7/24/2015 8:00am-12:15pm [56:
( Add this course for]
Total Amount
Price
[Don't add a sweatshirt]
[56: Add this course for]
[Not attending]
[28: Add this course for]
[56: Add this course for]
[56: Add this course for]
[112: Add this course tbr]
[56: Add this course for]
[56: Add this course for)
[56: Add this course for]
$56.00
$28.00
$56.00
$56.00
$112.00
$56.00
$56.00
$56.00 'r
$476.00
I dtps.//www.zapevent.com/printSumm ary.aspx?Old=476436&type= 0&everltid=6898
1/1
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date kypi i S
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Building Maint Department to expend
$ 8,595.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Installation, operation and support of complete Ticketing System (VATS) for Parking
Ramps - this is a yearly licensing agreement with VATS
Vendor selected for this purchase: Municipal Citation Solutions
Bids or written quotes were taken on this purchase, as follows:
I I Bids or quotes were not taken on this purchase because:
This system is currently being used in Cedar Rapids and will be integrated with
the City of Waterloo system.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
413-22-7960-2180
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ I6O1 000
and the current available balance is $ 60.& 7`
Respectfully su mitted,
—) '1 /
Sign re Dep . Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies \forms\Pre-Auth - VATS System.xls (Mar 2010)
MUNICIPAL
CITATION SOLUTIONS
633 Chestnut Street
Chattanooga, TN 37363
(423) 903-7381
Quote For: City of Waterloo
Brian Kern
Republic Parking System
Quotation
Date: 3/15/2015
Quotation #: 15-113
Quotation valid until: 8/15/2015
Prepared by: Isaiah Mouw
Comments or special instructions:
This quote is for the installation, operation and support of a complete Violation and Ticketing System (VATS)
including all software and hardware.
Quantity
Description
Year 1
Year 2
Year 3
TOTAL
1
Licensing of VATS Citation System for 3 Years
$7,500
$7,500
$7,500
$22,500
1
HTC One M8 cellular phone with enforcement app
$500
$500
1
Star Micronics Bluetooth Printer
$595
$595
1
Standard Manufacturer's 1-Year Warranty on Handhelds & Scanners
included
1
Complete telephone support during normal working hours
included
1
Hosting of data and off -site backup
included
1
Online citation payment and appeal program
included
1
Training and implementation
included
1
Installation and Setup of VATS System
�\
inyluded^
TOTAL
$8,595
$7,500
$7,500
C$23,595
Options
Extended hardware warranty for tablet and magstripe reader
$500
$500
Additional handhelds, VATS software loaded
$500
Additional printers
$595
Late Notices, per notice sent
$1.18
$1.18
$1.18
DMV Out -of -State Plate Look -up, per successfully unique look -up
$1.40
$1.40
$1.40
Collection of Deliquent Citations, Older than 120 days
25%
25%
25%
Notes:
1. Costs shown above do not include cost of cellular service for handheld for real-time option
2. System comes as is wih no special programming projects included.
If you have any questions concerning this quotation, contact
To accept quote, sign & date:
Signed
Isaiah Mouw
(423) 260-2768
Date
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
tr
Approval Date , 8/( j
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk's Department to expend
$ 1,198.00 plus est. shipping costs of $ to pay for or purchase
Martin Yale 1711 Paper Folder
This purchase or expenditure is being made because:
The current machine is broke and is not fixable.
Vendor selected for this purchase: Rite Price Office Supply
Bids or written quotes were taken on this purchase, as follows:
Rite Price - $1,198.00
Storey Kenworthy - $
Amazon - $1,464.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
Road Use Tax Sewer
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8400-1376
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature\Dept. Head or Designee)
Sanitation
(Project Code)
$ 1,600.00
$ 1,600.00
(e-3i5 W efr° &-3/S—
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 6,030.00 plus est. shipping costs of $ 135.00 to pay for or purchase
3000 Crystal Cap Storm Drain Markers and 1500 adhesive pads
City Clerk Use Only
Finance Committee
Approval Date �,�f1
This purchase or expenditure is being made because:
ongoing storm inlet marking as part of the City's NPDES General Permit No.2 storm
water public outreach and notification requirements
Vendor selected for this purchase: ACP International, Arlington, Texas
n Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This vendor has been used for previous storm drain marker purchases. We wish
to continue using the same style for a cohesive look throughout the City.
See attached quote for pricing.
Prior Committee Actions (Dates): None
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other (specify) Storm Water Fee
This expenditure is to be coded to the following budget line -item:
521-07-7830-1353
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Si nature a t. ead or
De
signee)
9 p
(Project Code)
$ 10,000.00 ✓
$ 8,476.95 /
hits- A,(�
Date (Signature Finance Dept. Review) Date
K:\shared goodieslforms12015 storm drain marker purchase.xlsx (Mar 2010)
ACP
11111111111111111111111
INTERNATIONAL
QUOTATION
Q15-6406
Quoted to WAYNE CASTLE Cie CITWAT
P 319-291-4312 F 4262
Email wayne.castle@waterloo-ia.org
Company CITY OF WATERLOO
715 MULBERRY ST.
WATERLOO
IA 50703
521 N. Great Southwest Pkwy
Arlington, TX 76011
817-640-0992
Date 06/01/2015
Quoted by Ron Bates
Lead Time 15 working days B4 ship
Terms Net 30
Part #' /
Size
Description
Unit
UM Price
Total
Price
1
CC35
3.25"X5.375" OVAL CRYSTAL CAP STORM DRAIN MARKER,
"DRAINS TO WATERWAYS"
3000
$1.73
$5,190.00
3.25" x 5.375"
2
AD338-512
OVAL ADHESIVE PADS
1500
$0.56
$840.00
3.375" x 5.50"
3
4
Ship to for Freight Estimate
Shipping Via
Shipping Terms PrePay & Add
Transit Time
Ship To City
Ship to State Zip
Subtotal $6,030.00
Freight Estimate $135.00
Total Quote $6,165.00
A quote not accepted within ninety (90) days is subject to review.
Custom products are NOT returnable, refundable or cancelable.
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 1,500.70 plus est. shipping costs of $ 25.00 to pay for or purchase
A new range pole, prism, and bracket for the survey crew
City Clerk Use Only
Finance Committee
Approval Date {'j
This purchase or expenditure is being made because:
The Existing equipment was inadvertently left at a job site and has not been located.
Vendor selected for this purchase: Precision Midwest
Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
The new equipment needs to be compatible with our existing equipment.
Prior Committee Actions (Dates): NA
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund n Road Use Tax n Sewer n Sanitation
Bonds n Federal/other grants n Other (specify) LocaL Option Sales Tax
This expenditure is to be coded to the following budget line -item:
205-07-7830-1555
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
i
6.)-LL,f4u4
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Copy of Expenditure Pre-Authorization.xlsx (Mar 2010)
$ 4,000.00 17
$ 3,459.39/
June 2, 2015
PRECISION {MIDWEST
Precision Midwest Contact:
Jesse Kinzenbaw
iesse_kinzenbaw@precisionmidwest.com
Phone: (630) 836-1000
Fax: (630) 836-8850
3 S 140 Barkley Ave.
Warrenville, IL 60555
City of Waterloo
QUOTATION
Quote No: Quote: 0020600
Billing Address: Delivery Address:
City of Waterloo
Engineering Department
715 Mulberry St
Waterloo, IA 50703
City of Waterloo
Engineering Department
715 Mulberry St
Waterloo, IA 50703
Line
No
1
Item
82758-00
Description
TSC3 - Range Pole Bracket
Qty.
1.00
Unit Price
$155.00
Total
$155.00
2
58128001
Prism - 360 Prism inci height
1.00
$1,044.75
$1,044.75
3
5129-52-GT
Carbon Fiber Prism Pole GT -TS
1.00
$300.95
$300.95
Sub Total
$1,500.70
Sales Tax
$0.00
Freight
$25.00
Terms: Net30 days for approved accounts. Credit card payments subject to
3% service fee.
Quote Total
$1,525.70
Purchase Type (Please drcle): LEASE or CASH
Proposal Valid For 30 Days from above, promotions subject to change.
Includes 1 Year Warranty unless otherwise noted on hardware and software, 30 days on accessories.
Printed Name of Authorized Purchaser
Signature of Purchaser Date
If approved and agree to terms please sign and date above, fax to 630-836-8850, include any specific billing, shipping and purchase
order information with this proposal please.
Page 1 of 3
City Clerk Use Only
Finance Committee
Approval Date (FV/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 2,500.00
plus est. shipping costs of $ to pay for or purchase
Credit card payment processing software and related consultant travel expenses.
This purchase or expenditure is being made because:
the City will be able to accept credit card and have the transactions post directly into
the financial software.
Vendor selected for this purchase: New World LOGOS
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
Single -source vendor with our financial software.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax ❑ Sewer n Sanitation
EBonds El Federal/other grants 0 Other (specify)
This expenditure is to be coded to the following budget line -item:
412-03-8400-2106
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 200,000.00
and the current available balance is $ 4,722.12
Respectfully submitted,
(SignJit �� z /i� �� ;z �� A,t - (I)-3-15
ature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
New World Sj ies11S
T1ar Fulda .\a It , ,Sof lu are t:umJkun
May 19, 2015
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Ms. Michelle Weidner
Chief Financial Officer
City of Waterloo
715 Mulberry Street
Waterloo, IA 50703
Dear Ms. Weidner:
Document #: 1351-15L2A
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibit AA and Proposal Summary dated 5/19/2015) are to be reviewed and
approved by you and/or your authorized representative. They describe the additional software and
services you have requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue
to apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS® CORPORATION
(New World)
CITY OF WATERLOO, IA
(Customer)
By: By:
Larry D. Leinweber, President Authorized Signature Title
By:
Authorized Signature Title
Date: Date:
Each individual signing above represents that (s)he has the requisite authority to execute this
Agreement on behalf of the organization for which (s)he represents and that all the necessary
formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature block.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
Corporate: 888 West Big Beaver Road, Suite 600, Troy, Michigan 48084-4749 248-269-1000 www. newworldsystems. com
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total Costs Summary: Licensed Standard Software and Implementation Services
DESCRIPTION OF COST COST
A. LICENSED STANDARD SOFTWARE as further detailed in the Proposal Summary $19,000
B. IMPLEMENTATION AND TRAINING SERVICES as further described in the 8,640
Proposal Summary
ONE TIME PROJECT COST: S27640
C. TRAVEL EXPENSES (Estimate) $2,000
II. Payments for Licensed Standard Software and Implementation Services
DESCRIPTION OF PAYMENT COST
A. ONE TIME PROJECT PAYMENT:
1. Amount due upon the Effective Date (100%)
ONE TIME PROJECT PAYMENT:
B. TRAVEL EXPENSES (Estimate)
1. 1 trip is anticipated, to be billed at actual cost for reasonable expenses incurred
for airfare, rental car, lodging, tolls, mileage, and daily per diem expenses. All
travel costs will be billed weekly for services provided in the previous calendar
week.
III. Standard Software Maintenance Services
Standard Software Maintenance Agreement (SSMA) fees for the above software
will be added to Customer's current SSMA fees and will commence 90 days after
delivery of the software; year one cost to be prorated to run concurrently with
Customer's existing SSMA. Subsequent year SSMA fees for the above software
will be consistent with the SSMA agreement currently in effect.
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
$27,640
$27.640
$2,000
$3,040
Billings are applied ratably to each deliverable included under the total one-time cost. If any deliverable is
subject to sales tax, the tax will be calculated and added as applicable to each billing.
NEW WORLD SYSTEMS' Logos PUBLIC ADMINISTRATION SOFTWARE
CONFIDENTIAL AND PROPRIETARY
1351-15L2A 0519 Int CC Proc & ePmts
Page 2
CITY OF WATERLOO, IA
Proposal Summary
May 19, 2015
A. LOGOS.NET STANDARD APPLICATION SOFTWARE''33
ITEM DESCRIPTION
INVESTMENT
FINANCIAL MANAGEMENT
1. Expanded Revenue Collections
- Integrated Credit Card Processing
eSUITE
2. eFinance
- ePayments
TOTAL SOFTWARE LICENSE FEE 4,5
$19 000
B. IMPLEMENTATION SERVICES 6
ITEM DESCRIPTION
INVESTMENT
1. Up to 3 days of Implementation and Training Services are included for:
- Software Tailoring and Set Up
- User Education and Training
- Other Technical Support
- Travel Time
*Assumes train -the -trainer approach
A. Interface Installation Service Fees:
- Payment Processing Interface:
includes 1 Positive Pay, 1 ACH/Direct Deposit Transmittal Export,
and 1 Payment (Check/EFT) Reconciliation Transmittal Import
TOTAL IMPLEMENTATION SERVICES
TOTAL ONE TIME COSTS
$27 640
C.
ITEM
MAINTENANCE
DESCRIPTION
INVESTMENT
1. STANDARD SOFTWARE MAINTENANCE AGREEMENT (SSMA) (Per Year Cost)
Annual SSMA to begin at the end of the warranty period; year one cost to be prorated to run
concurrently with customer's existing SSMA.
90-Day Warranty from Date of Delivery
Year 1 SSMA
No Charge
$3,040
1351-15L2A 0519 Int CC Proc 8 ePmts
City of Waterloo, IA
NEW WORLD SYSTEMS' Logos PUBLIC ADMINISTRATION SOFTWARE
CONFIDENTIAL AND PROPRIETARY
Page 3
D.
ITEM
TRAVEL AND LIVING EXPENSES (estimate)
DESCRIPTION
INVESTMENT
1. TRAVEL EXPENSES (estimate)
1 trips at $2,000/each
- Includes airfare, car rental, hotel accommodations, and per diem.
PRICING VALID FOR 30 DAYS FROM DATE REFERENCED ABOVE.
ENDNOTES
$2,000
Personal Computers must meet the minimum hardware requirements for New World Systems' Logos.NET product.
Microsoft Windows 7 or greater with Internet Explorer (IE) 8 or greater is the required operating system and browser
for all client machines.
2 Servers must meet the minimum hardware requirements for New World Systems' Logos.NET product. Windows
Server 2008 (R2) or greater is required for the Application Server(s), Web Server(s) and Database Server. Microsoft
SQL Server 2008 (R2) or greater is required for the Database Server. Customers must also license the appropriate
number of Microsoft Client Access Licenses (CALs) for license compliance.
3 Suggested minimum: 100MB Ethernet Network. 10MB CAT5 Ethernet Network may have less than adequate
response time. Further consultation would be required to assess your network.
4 Prices assume that all software proposed is licensed.
5 Licensed Software, and third party software embedded therein, if any, will be delivered in a machine readable form to
Customer via an agreed upon network connection. Any taxes or fees imposed are the responsibility of the purchaser
and will be remitted when imposed.
e Travel and expenses are described in Section IIB of Exhibit AA.
1351-15L2A 0519 /nt CC Pmc B ePmis
City of Watertoo, /A
NEW WORLD SYSTEMS' Logos PUBLIC ADMINISTRATION SOFTWARE
CONFIDENTIAL AND PROPRIETARY
Page 4
City of Waterloo Form
Expenditure Pre -Authorization Request
Finance Committee of the City Council is hereby requested to authorize
partrrt the following
expend
purchase
hln the Hu tg--
purchase or expenditure submitted by
to pay for or purchase
$ 1,056.55
plus est. shipping costs of $ 0.00
Jeffre Schott from the Institute of Public Affairs
This purchase or expenditure is being made because:
We will be havin a Strate is Plannin Meetin on Thursda , Ma 14th and Mr. Schott
will be hel•in• conduct the meetin•
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
JeffreySchott is very knowledgable in goal setting/strategic plannin
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
�X General Fund Road Use Tax
0 Sewer 0 Sanitation
0 Bonds 0 Federal/other grants Other (specify)
This expenditure is to be coded to the following budget Tine -item:
010-27-2500-1315
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
ctfully bmitted,
Signature Dept. Head o Designee)
(Project Code)
$ 1,500.00V
$ 4,37-800 l5 0 D
7 )5 cGf- !/���L6r�u/7 6 -/
Date (Sigriature Finance Dept. Review) Date
K:\shared goodies\forms\Expe
t e Pre -Authorization Jeff Schott.xls (Mar 2010)
Invoice
Institute of rubric Affairs
The University of Iowa
100 IPA; 124 Grand Ave Court
Iowa City, IA 52242
Bill To
Waterloo Human Rights Commission
Abraham Funchess, Jr., Director
620 Mulberry Street
Waterloo, IA 50703
Quantity
Facilitation, Planning Session
Mileage (March 5; May 14)
Meals
Supplies (flip pad)
Supplies (box markers)
Copy charges
Description
Net 30
850.00
0.575
7.85
39.40
6.30
0.20
Project
Amount
850.00
138.00
7.85
39.40
6.30
15.00
$1,056.55
City Clerk Use Only
Finance Committee
Approval Date LD78//
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me $4,400 plus est. shipping costs of $ na to pay for or purchase
Pool Vacuum for Gates Pool
This purchase or expenditure is being made because:
our current pool vacuum has broke and needs to be replaced.
Vendor selected for this purchase: W.M. Smith & Associates, INC. $ 4,193.75
QX Bids or written quotes were taken on this purchase, as follows:
Recreonics (Louisville, KY) $ 4,216.71
W.M. Smith & Associates, INC (Ellensburg, WA) $ 4,193.75
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
DGeneral Fund 0 Road Use Tax n Sewer 0 Sanitation
Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
L 3 I3
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Re,tfulll submitted,
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
(Project Code)
$ .5G?000
$ 35/4"-`?�
K:\shared goodies\forms\Gates Pool Vacuum.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date L(8/r
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE 6,000.00 plus est. shipping costs of $ to pay for or purchase
Approximately 150 tons of USGA #2 premium top dressing sand for the golf courses
This will include green tinted bag sand for repairs on greens.
This purchase or expenditure is being made because:
Top dressing is necessary to maintain the quality of the greens at the three municipal
golf courses.
Vendor selected for this purchase: Acme Materials, Muscatine Iowa
Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
Acme is the only provider that can deliver material that meets specifications.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund ❑ Road Use Tax n Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4120 1511
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitte
(ProjectjeCode)
8,920.001 after amendment
a}re6e-e0 after amendment 031
/1,r,t &
Date (Signature Finance Dept. Review)
Date
K:\shared goodies\forre-Auth Top Dressing Sand.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date `/c3/i �
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 1,500.00 plus est. shipping costs of $ 0.00 to pay for or purchase
appraisal for portion of West San Marnan Drive right-of-way
This purchase or expenditure is being made because:
State Code requirement that land be appraised for vacate and conveying to VGM
Vendor selected for this purchase: Rally Appraisal
E Bids or written quotes were taken on this purchase, as follows:
Rally Appraisal - $1500 (only bid received out of three mailed)
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
CI
CI
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑X Other (specify) San Marnan TIF
This expenditure is to be coded to the following budget line -item:
426 08 6205 2104
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amou 900,000.00 t/
and the current available talani $ 767,611.50
Resp
.,° :=Ljic-"-- 5. 2q•i tia(12- taGzG/ ";?-l5'
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
Rally Appraisal, L.L.C.
Cedar Falls Office • 2302 W 1'` Street, Suite 201D • Cedar Falls, IA 50613
Clint Cota - Manager
Jim Herink — Senior Appraiser
Adam Horan
Dextar Klostermann
Dave Passmore - Commercial Manager MAI
Phone: (319) 266-9373
Fax: (319) 277-5218
www.rallvappraisal.com
May 19, 2015
Tim Andera
Associate Planner
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
RE: Request for Bid, Portion of West San Marnan Drive Right of way
Dear Mr. Andera:
Per your request, I am providing a bid for the following appraisal.
Property Bid Amount
Southwest corner of W. San Marnan Drive & Ansborough Ave $1,500
The appraisal report can be complete within three weeks of the date it is awarded.
Sincerely,
James Herink Certified General Real Property Appraiser, CG02627 (Iowa)
Consistently exceeding expectations
City Clerk Use Only
Finance Committee /
Approval Date b` C8
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 16,898.00 plus ext. shipping cost of $ 0.00
Moyno replacement Pump for # 1 Mesophilic Feed pump
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Pump machanical seal, oil seal and bearing housing leaking. Worn rotor and stator.
Vendor selected for this purchase:
MC2, Inc.
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
MC2, Inc. is the rep. for this replacemnet pump.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: �X Sewer: Sanitation:
nBonds:
❑Federal/other grants:
nOther(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5200-1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
5/2-i /Z06—
(Signature Dept. Head Or Designee) Date
(Project Code)
$ ,250700117C0 3/?,/5/
$ i 2-- 6a 36 a�
� 1 /cL c 2iwr 6 a i�
(Signature Finance Dept. Review) Date
05/ 20/ 2015 21 : 21 40233 394. 1
I'lii,[ tl ii 114
KY
Scope#:
Customer:
Project:
Contact:
MIP016650-01
Mc2, Inc.
M03085960N X
Anthony P. Bilek
Section: Paragraph: Item(s):
PUMP
t7'r
Std Warranty
a9'
E_llgr'rnt1 Ong
Application Fnglnt t r
1895 W Jefferson Sl
Springfield, 011 45506
Phone: 281-854-0354
Fax: 281-854 -0301
Email: eugene ong(t??nov cony
Date: 5/20/2015
4i Y r, f'1$u,
.. i r � ' ? 11 (�A
MI
Moyno 2000 Pump Modal 2I Ot; 5(, I f IR) lSA)(, w/ Option.,Seal Info t luw',erve Single Mot hank al `ir al; Typo Iff),
Shaft Si,e.2. 15 Standard Mnynu ',mil PN. 31()'rSH121', I.0 M:dcn Ials, liutary ( .II lion, Staliunary ( Via rnn ,
Elastomer Fhrororlastrmrr, Art e,sort' Matoriah, 1Ih Stnnle•,', Stool, (eland Manual., N/A, Gtu,d Stipplir'
Moyno; ; Suction Notation. Default (Vortical), Additional Option•, harden rotor,
Moyno Standard Warranty • 1hr warm tty period Is IR month,. hoot the date of shipnirnt hurl the factory of 12
months from the date of a-v.tallatnor) at the ru'.turnrr's far tidy, whoh ever period eapr es first,
Catalog List Price: $71,4iA 00 Estimated Delivery 12 Weeks, Verify with fa( tory for actual
lead time al time of purchase.
—
';Clarifications
Unless specifically mentioned in our detailed offer for each item listed, the following are NOT included in our price
whether specified or not:
Anchor Bolts, Gauges, Panels, Seal or Packing Flush Hardware, Controls, Contacts„ Vf Us, Starters (AC
Motors),Tools, Valves, Video Equipment/Taping, Lubricants, Pressure Switches, Special Paint or Paint
Preparation, Timers, Taxes and Noise & Vibration Testing
Additional Comments/Notes
Page 13
City Clerk Use Only
Finance Committee Approval Date br/
eAs
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer
$ 1.820.40 plus ext. shipping cost of $ 0.00
Department to expend
to pay for or purchase
Uniforms for twenty one personnel in Waste Management Services department.
This purchase or expenditure is being made because:
Annual Union Contract for uniforms.
Vendor selected for this purchase:
G & K and City Laundering
nBids or written quotes were taken on this purchase, as follows
Bids were taken from City Laundering, G & K and Aramark. Bidding was awarded to G & K and City
Laundering for uniforms.
nBids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund: DRoad Use Tax: nSewer: Sanitation:
nBonds:
❑Federal/other grants:
❑Other(specify):
This expenditure is to be coded to the following budget line -item:
5?0-14-5700-1579
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 2,500.00 V
and the current available balance is $ 1.943.12 V
Respectfully submitted,
- ?� ).0'.v�--- 424 12-01 JJ. 6),6?-44-0L 6.2 /sue
(Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date
FY2015 UNIFORM BID TAB
May 20, 2015
Apparel
L/S Workshirt
S/S Workshirt
L/W Sweatshirt
M/W Sweatshirt
S/S Hi-Vis Shirt
L/S Hi-Vis Shirt
S/S Polo
Womens Jeans
Mens Reg Jeans
Mens Carp Jeans
City Laundering
14.50 - 16.50
12.50 - 14.50
12.75 - 18.75
14.75 - 18.75
$13.50
$15.50
15.25 - 29.25
$17.50
18.50 - 22.50
19.50 - 23.50
G&K
11.71- 14.05
11.38 - 13.65
11.64 -13.65
14.07 -17.59
N/A
N/A
11.40 -14.37
$15.50
15.50 - 18.60
16.50 -19.80
Ara mark
14.99 - 18.99
13.99 - 17.99
26.99 - 28.99
27.99 - 29.99
18.99 - 20.99
23.99 - 25.99
15.99 - 17.99
$19.99
19.99 - 24.99
19.99 - 21.99
G&K
G&K
G&K
BID AWARD
G&K
City Laundering
City Laundering
G&K
G&K
G&K
G&K
City Clerk Use Only
Finance Committees�
Approval Date `r//8/
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 11,349.30 plus est. shipping costs of $ to pay for or purchase
1 - Noyes OTDR (optical time domain refelctometer) 2 Fiber Rings
1 - Noyes Optical Fiber Identifier
This purchase or expenditure is being made because:
Fiber tools for enterprise network testing, troubleshooting and testing of fiber cable.
Vendor selected for this purchase: Van Meter
n Bids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, IA $11,349.50
Farnsworth Electronics Waterloo, IA $14,041.45
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund Road Use Tax 0 Sewer ❑ Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-1720-1576
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
/�
$ �7��ta r // d
$ /O,5-33r' r�Yocr ' e,333
Respectfully submitted,
�d u� // 6 / '��I�c6Lc dt 2a
(Signature Dept. ead or Designee) / (Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2015-June - Expenditure Pre-Authorizatio- Fiber Tools - $11349.50-266-17-7120-1576.xls (Mar 2010)
ti
City Clerk Use Only
Finance Committee , /
Approval Date 4ViY (S�
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR Department to expend
$ 2,034.00 plus est. shipping costs of
$ 100.00 to pay for or purchase
(2) MSA Rescue Air I for Engine 305 and Engine 304.
This purchase or expenditure is being made because:
These are rescue tanks that are required on all trucks. These two tanks are for
the new trucks we have purchased. Engine 304 and 305.
Vendor selected for this purchase: Sandry Fire Supply, L.L.C.
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
Single Source Provider
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund
Bonds
❑
Road Use Tax ❑ Sewer
El
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
413-12-1400-2112
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
R
I
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Sent over 05/29/15.
Sanitation
(Project Code)
$ 27,000.00
$ 4,946.86 V
•
2013 GENERAL OBLIGATION BOND PROCEEDS
FUND 413
PURPOSE
FUND PAYING CODE
AMOUNT
AMENDMENTS
BALANCE
Cap Equip -Leisure Services Trucks
413-37-4100-2117
150,000.00
63,523.42
Cap Equip -Police Patrol Cars
413-11-1100-2117
165,000.00
Cap Equip -Police Vehicle Equipment
413-11-1100-2117
25,000.00
Cap Equip -Street Department Equipment
413-19-7100-2117
200,000.00
196,177.32
Central Garage -Fuel Site Improvements
413-18-7950-2110
60,000.00
60,000.00
Central Garage -New Public Works Bldg
413-18-7950-2151
750,000.00
Central Garage -Public Works Bldg Furniture
413-18-7950-2118
25,000.00
Central Garage -Vehicle Location & Tracking
413-18-7950-2122
25,000.00
25,000.00
City Fac-American Disabilities Act
413-22-8755-2152
100,000.00
"v
City Fac-City Facilities Improvements
413-22-8800-2152
70,000.00
City Fac-Council Chambers Remodel
413-22-8100-2127
80,000.00
City Fac-Cultural Arts Building Impr
413-22-4205-2152
60,000.00
City Fac-Fire Station Improvements
413-22-1400-2152
20,000.00
City Fac-Five Sullivans Center (Taxable)
413-22-4900-2152
70,000.00
10,000.00
City Fac-Parking Ramp Repairs
413-22-7960-2180
150,000.00
60,627.07
City Fac-Public Market Facility Impr (Taxable)
413-22-6880-2152
20,000.00
(10,000.00)
Cultural Arts -Arts Center/Youth Pavilion Impr
413-26-4205-2152
60,000.00
60,000.00
Cultural Arts -Amphitheatre Equipment
413-26-4211-2120
10,000.00
10,000.00
Eng-Bikeway Maintenance
413-07-7355-2157
50,000.00
(12,953.36),
10,127.31
Eng-Bridge Repairs
413-07-7400-2161
180,000.00
Eng-4th St Bridge Abutment Protection
413-07-7400-2161
120,000.00
120,000.00
Eng-4th St Bridge Walkway Canopy Repairs
413-07-7400-2161
90,000.00
73,388.54
Eng-Flood Control Improvements
413-07-5600-2171
363,000.00
Eng-Kimball Ave Transportation Impr
413-07-7500-2103
10,000.00
Eng-Levee Clear Zone Tree Removal
413-07-5600-2171
180,000.00
58,074.15
Eng-Plotter/Scanner/Survey Equipment
413-07-7830-2106
20,000.00
34,484.00
Eng-Safe Routes to School Sidewalks
413-07-7650-2164
35,000.00
(18,637.32)
Eng-Shaulis Road Trail (East)
413-07-7355-2156
52,000.00
(48,207.39)
3,792.61
Eng-Sidewalk Repair
413-07-7650-2164
100,000.00
31,590.68
Eng-SportsPlex Parking Lot
413-07-4180-2180
75,000.00
13,723.39
Eng-Univ Ave Transfer of Jurisdiction
413-07-7500-2103
77,000.00
3,673.97
Eng-Virden Creek Tributary Improvement
413-07-5300-2162
870,000.00
870,000.00
Fire -Equipment & Uniforms
413-12-1400-2112
27,000.00
4,946.86
GO Bond Costs (Taxable)
413-03-8980-1750
45,000.00
3,418.19
GO Bond Costs (Tax -Exempt)
413-03-8980-1750
39,000.00
97,354.97
Leisure -Boating Center Improvements
413-37-4207-2175
40,000.00
40,000.00
Leisure -Downtown Area Improvements
413-37-4110-2168
30,000.00
13,756.42
Leisure -Downtown Off Road Mtce Equipment
413-37-4110-2113
40,000.00
Leisure -Golf Course Improvements
413-37-4120-2174
70,000.00
Leisure -Golf Course Mtce Equipment
413-37-4120-2113
100,000.00
"ems
Leisure-Katoski Greenbelt Maintenance
413-37-4105-2157
5,000.00
5,000.00
Leisure -Maintenance Shop Wash Pit
413-37-4100-2152
25,000.00
25,000.00
Leisure -Parks Improvements
413-37-4105-2168
75,000.00
4,147.31
Leisure -Parks Off Road Mtce Equipment
413-37-4100-2113
100,000.00
Leisure-Riverfront Stadium (Taxable)
413-37-4400-2170
45,000.00
(13,310.81)
25,541.69
Leisure -Riverview Park Improvements
413-37-4700-2168
10,000.00
10,000.00
Leisure -Sports Facility Improvements
413-37-4202-2178
60,000.00
(11,654.89)
Leisure-SportsPlex Improvements
413-37-4180-2152
40,000.00
7,500.00
Leisure -Tennis Improvements
413-37-4410-2176
25,000.00
4,154.89
2,346.12
Leisure -Young Arena Improvements (Taxable)
413-37-4500-2177
140,000.00
13,310.81
Leisure -Young Arena Mtce Equipment (Taxable)
413-37-4500-2117
155,000.00
1 of 2
Sandry Fire Supply, L.L.C.
618 6th Street
DeWitt, IA 52742
Voice: 888-586-2938
Fax: 563-659-8147
Quoted To:
Waterloo Fire Department
425 E 3rd Street
Waterloo, IA 50703
QUOTATION
Quote Number: 9630
Quote Date: May 26, 2015
Page: 1
Customer ID
Good Thru
Payment Terms
Sales Rep
Waterloo
6/25/15
Net30 Days
ron
Quantity
Item
Destripblon
Unit Price
Amount
1.00
msa10033277
RescueAir l (less cylinder)
1,017.00
1,017.00
Subtotal
1,017.00
Sales Tax
Freight
TOTAL
1,017.00
LUi35EFR CHANGE 6/02/15 12:18:23
Edit Customer Comments
Account 08 70 0990 49207 ROGGE JULIE
Type options, press
4=Delete request
? Type Comment
Enter.
G P/ELLA:HAS ONLY HAD 1YW
G CAN SINCE DAY 1-ELLA
G VERIFIED. DELETED 2ND
G CAN & CR $9 FOR THIS QTR
G TR TO SHELLIE AT CITY
G HALL TO ASK FOR $126 CR
G FROM OVERCHG SINCE BEG
G OF SVC. BLV
G ROBERT HARKEN PD $142.40
G OWES PAST DUE FINAL 613
G VERMONT $19.57 MD DUP FNL
G 11-28 DUE 12-14 OR SOAP
F3=Exit
F9='Add' mode
Telephone Audit
Date
5/27/15
5/27/15
5/27/15
5/27/15
5/27/15
5/27/15
5/27/15
5/27/15
7/01/14
11/28/12
11/28/12
11/28/12
6/02/15 12:17:49
,DiAEEFR CHANGE
Edit Customer
Account 08 70 0990 Customer 49207
Type options, press Enter.
2=Wrk Orders 5=Units 6=Cust Comm 7=Pmt Prom
Account 08 70 0990 408 IVANHOE
Customer 49207 ROGGE JULIE
Mail to 49207 ROGGE JULIE
1450 BERTCH AVE
WATERLOO IA 50702
Activity Code Contract Type R Consumption Type W Owner/Maint WW Copies
Water Tax % Sales Tax Code _ Special Rate _ Acct Type TOUCH READ
Start Date 81811 Readings: Small 270 Medium 0 Large
8=Garb Units 9=Yard Waste
RD Apt.
Telephone 2966524
1
0
SignatureWDeposit: Date 81811 Sign Flag Y Lien Exempt _ Date
Deposit Water: Amount 25.00 Flag P
Garbage: Amount 30.00 Flag P Units
Sewer: Amount 50.00 Flag P Units
Electronic Banking: _ Bank Account
Out of Town: Departure Return
Final Read Date SOAP Date Winter Cons.
to Bill 1 YARD WASTE
to Bill 1
Standing Order
F3=Exit F4=Prompt F9=Add mode F14=Mthly bill
F17=Bill F18=Bi11/Pmt F20=Meter F21=Cust His
Last option was: DAILY OPERATIONS
Type
23 Bill Fire
F15=Acct
F22=Bill
Maint. 5/21/15 +
His F16=Acct Info
His