HomeMy WebLinkAbout05/26/2015FINANCE COMMITTEE
May 26, 2015
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Carolyn Cole
Vice Chair Steve Schmitt
David Jones
Roll Ca11:
Approval of Agenda
Approval of Minutes
of May 18, 2015, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Robert Lentzkow, FOG Inspector
Class/Meeting: FOG Training.
Destination: WRA, Des Moines, IA
Dates: 6/3/15 - 6/4/15 Amount not to exceed: $185.00
2. Bob Osgood, Chief Plumbing Inspector
Class/Meeting: IAPMO 86th Annual Education Conference
Destination: Las Vegas, NV
Dates: 9/27/15 - 10/7/15 Amount not to exceed: $975.00
3. Pre -Authorizations to Expend over $1,000.00
Airport
Amount and Estimated S/H: $6,205.86
Expenditure: Extensive repairs to terminal chiller needed, requiring multiple
trips by Trane licensed HVAC technicians totaling 32-hours of labor over a 9-
day period.
Central Garage
Amount and Estimated S/H: $3,132.00
Expenditure: Pack cylinder pump cartridges.
Leisure Services
Amount and Estimated S/H: $1,500.00 + $120.00 S/H
Expenditure: Chipper Knives
Leisure Services
Amount and Estimated S/H: $2,369.00
Page 1 of 178
Expenditure: (2) shaft bearings for Young Arena's evaporative condenser tower.
Leisure Services
Amount and Estimated S/H: $2,475.00
Expenditure: Emergency repair to asphalt prior to sealcoat at Stadium.
Leisure Services
Amount and Estimated S/H: $2,728.61
Expenditure: 2 chainsaws and bar oil.
Leisure Services
Amount and Estimated S/H: $6,566.00
Expenditure: Young Arena ammonia ice system annual preventative
maintenance & unloader solenoid. Please note that additional funding may be
needed for any worn or broken parts.
Leisure Services
Amount and Estimated S/H: NTE $750.00
Expenditure: Food for youth golf tournament participants and golf academy
programs.
Sewer
Amount and Estimated S/H: $8,754.00
Expenditure: Muffin Monster grinder, exchange program, from Primary
clarifiers.
Sewer
Amount and Estimated S/H: $11,076.00 + $400.00 S/H
Expenditure: Moyno Pump, Rotor and Stator parts for # 1 TAS pump.
Sewer
Amount and Estimated S/H: $13,680.00 + $600.00 S/H
Expenditure: Moyno Pump, replacement pump for #2 TAS Pump.
Street
Amount and Estimated S/H: $5,545.79
Expenditure: Upper and lower frame pivot assembly.
Street
Amount and Estimated S/H: $23,760.00 + $200.00 S/H
Expenditure: Crack Sealer Sealant.
Street
Amount and Estimated S/H: NTE $6,000.00
Expenditure: Concrete to support salt rig storage structure.
Traffic Operations
Amount and Estimated S/H: $1,017.95 + $50.00 S/H
Expenditure: Precision Workstation T1700 Small form Factor CTO.
Page 2 of 178
Traffic Operations
Amount and Estimated S/H: NTE $4,500.00 + $50.00 S/H
Expenditure: 200 14GA 1.75" x 12' Telespar Posts.
WFR/HMRTC
Amount and Estimated S/H: $7,000.00
Expenditure: Consumables for classes held on site at the Training Center. (This
is an amended authorization request as we will be exceeding the $6,000.00
originally requested).
BILLS PAYMENT
4. May 26.2015
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
Page 3 of 178
TRAVEL REQUEST
CITY OF WATERLOO
FY�ITEM USED
j BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Or' • final - Clerk/Finance
FINANCE DEPT. STAFF ONLY
f' 52..od r 3L-/
75-W Leo
/l(v. /(G
/j 1 Uu
J-70,
NAME(S) AND POSITION(S):
Robert Lentzkow, FOG Inspector
DATE:
05/19/2015
NAME OF CLASS / MEETING:
FOG Training
DESTINAITION: WRA, Des Moines, IA
DEPARTURE POINT
IF NOT WATERLOO:
DEPARTURE DATE:
June 3, 2015
RETURN DATE:
June 4
DATE(S) OF MEETING:
June 3-4, 2015
PURPOSE OF TRAVELITRAINING: To observe methods and procedures of FOG inspections
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
COST $
YES NO
METHOD OF TRAVEL:
xx
CITY VEHICLE
AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Waterloo, lowa
ESTIMATE OF COST:
125.00 LODGING
60.00 MEALS
0.00 REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $ 185.00
TAXI
PARKING
AIRFARE
MISCITOLLS
BUDGET LINE ITEM: 520-14-5200-1346
GRANT REIMBURSABLE
YES NO
YES NO
TOTAL: $ PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DE
EAD
I APPROVE THIS TRAVEL REQUEST
MAYOR
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT. STAFF ONLY //�
LINE ITEM USED 2Ib uZ 7(t)ts (;qV
FY I BUDGETED 51( . (JO
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Ori•inal - Clerk/Finance
ql%Sr vU
(0)17 . cc)
- De. rtment
NAME(S) AND POSITION(S):
Bob Osgood, Chief Plumbing Inspector
DATE:
5/19/2015
NAME OF CLASS / MEETING:
IAPMO 86th Annual Education Conference
DESTINATION Las Vegas, Nevada
DEPARTURE POINT
IF NOT WATERLOO
DEPARTURE DATE:
9/27/2015
RETURN DATE:
10/7/2015
DATE(S) OF MEETING:
9/27/2015 — 10/1/2015
PURPOSE OF TRAVEL/TRAINING
CEU (IAPMO will be covering all hotel expenses for this conference)
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE
x AIRFARE
PRIVATE VEHICLE
DEPARTING FROM: Cedar Rapids, Iowa
ESTIMATE OF COST:
LODGING
MEALS
575.00 REGISTRATION 400.00
MILEAGE/FUEL
TOTAL FOR ALL: $ 975.00
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 010-22-5100-1346
YES NO
X
YES NO
GRANT REIMBURSABLE
REQUIRED CERTIFICATION
TOTAL: $ 975.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
MAYOR
•
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
City Clerk Use Only
Finance Committee
Approval Date /Zp /! 1
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 6,205.86 plus est. shipping costs of $ N/A to pay for or purchase
Extensive repairs to terminal chiller needed, requiring multiple trips by Trane licensed
HVAC technicians totaling 32-Hours of labor over a 9-day period.
This purchase or expenditure is being made because:
Chiller has not operated correctly over the past few years, with technician finding leaks in
chiller circuit #2, evap and temp sensors, draining system due to over charging of system.
Vendor selected for this purchase: Halvorson Trane (Cedar Rapids & Des Moines) Offices
n Bids or written quotes were taken on this purchase, as follows:
N/A
E Bids or quotes were not taken on this purchase because:
Chiller unit is a Trane and work needed to be completed by authorized service
personnel.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund
nBonds
Road Use Tax ❑ Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010 29 7700 1371
(Fund - Department - Activity - Account Number)
Sanitation
(Project Code)
in which the budgeted amount is $ 110,473.00 1//
and the urrent available balance is $ 24,683.00
R s•-c Ily•ub iti-d,
(Signature De3I1f ' or Designee)
Date (Signat Fin ce D t. Review)9q-K
Date
K:\shared goodies\forms\Chiller repair (Mar 2010)
City Clerk Use Only
Finance Committee /
Approval Date 5/ Z (/ r
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage Department to expend
$ 3,132.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Pack cylinder pump cartridges
This purchase or expenditure is being made because:
Less expensive than pump replacement
Vendor selected for this purchase: Wayne Engineering
n Bids or written quotes were taken on this purchase, as follows:
E Bids or quotes were not taken on this purchase because:
OEM Only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
General Fund n Road Use Tax ❑ Sewer n Sanitation
Bonds I I Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
525-15-5400-1569
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 188,000.00 4" 5 )OO Ap &Ud n {-1
and the current available balance is $ 5,063.69 ✓
Respectfullubmitted,
-11-15
62 'fx)-eto'
K:\shared goodies\forms\Sanitation - Hyd Pump Cartridges - 007 - May 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date S /2-41 i
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,500.00
Chipper Knives
plus est. shipping costs of
$ 120.00 to pay for or purchase
This purchase or expenditure is being made because:
to replace worn out kniv ',on forestry equipment
Vendor selected for this purchase: Ditch Witch of Omaha
Q Bids or written quotes were taken on this purchase, as follows:
Ditch Witch of Omaha, Omaha NE $1,498.60 plus shipping
Sherrill, Inc, Greensboro NC $1,999 plus shipping
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
• Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1569
(Fund - Department - Activity - Account Number)
(Project Code)
in which the budgeted amount is $ 52,517.00
$ _.1s,eaq-ee /5/ SID
V
�l is 0,01�
(Signature Dept. Head e. esignee) Date (Sig ure F' ance Dept. Review) Date
and the current available balance is
Respectfully submitted,
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date </Z
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,369.00 plus est. shipping costs of $ nia to pay for or purchase
(2) shaft bearings for Young Arena's evaporative condenser tower.
This purchase or expenditure is being made because:
the bearings are at the end of their useful life and need repalcement.
Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff
has performed all maintenance work on the Young Arena ice system since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(( igna
ure Dp.
(Project Code)
A 4ENb(N
$ 18,500.00 PPQ',C'ss
$ 4
e� signee) Date (Sign'att1 e F ance Dept. Review) Date
K;\shared goodies\forms\2015 Evap Shaft bearing replacement (Mar 2010)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
City Clerk Use Only
Finance Committee
Approval Date S 7Zh/' >
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,475.00 plus est. shipping costs of $ to pay for or purchase
emergency repair to asphalt prior to sealcoat lJ S 4, Jkti-
This purchase or expenditure is being made because:
to make repairs prior to sealcoating of parking lot
Vendor selected for this purchase: Lucas Asphalt Paving, Evansdale, Iowa
❑ Bids or written quotes were taken on this purchase, as follows:
E1
Bids or quotes were not taken on this purchase because:
Lucas Asphalt Paving was onsite preparing to sealcoat parking lot. After sweeping
parking lot, several bad areas were discovered that required repair prior to
sealcoating. Lucas was onsite and available to make repairs immediately.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
❑X
General Fund
Bonds
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
413-37-4400-2170
(Fund - Department - Activity - Account Number) (Project Code)
$ 45,000.00
$ 28,041.69
Z }red
ter.
Ignature p `ead or Designee) Date ( atur Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Authorization Lucas Asphalt repairs Stadium.xls (Mar 2
10)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
Leisure Services Department to expend
$ to pay for or purchase
purchase or expenditure submitted by the
$ 2,728.61 plus est. shipping costs of
2 chainsaws and bar oil
This purchase or expenditure is being made because:
Chainsaws needed for tree removals and bar oil needed to maintain saws.
Vendor selected for this purchase: The Sled Shed
EI Bids or written quotes were taken on this purchase, as follows:
The Sled Shed $ 2,728.61
Black Hawk Rental $ 2,818.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund Road Use Tax n Sewer 0 Sanitation
Bonds Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100-1537
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Res Ily submitted,,
ignature Dept. HDesignee)
(
(Project Code)
17,000.00. "/
5,830.00
Date (50atu e nance Dept Review
Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date s ALL
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 6,566.00 plus est. shipping costs of $ n/a to pay for or purchase
Young Arena ammonia ice system annual preventative maintenance & unloader soleniod
Please note that additional funding may be needed for any worn or broken parts.
This purchase or expenditure is being made because:
The ice system prevenative maintenance program is completed each summer in
preperation for the upcoming ice season.
Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa
0 Bids or written quotes were taken on this purchase, as follows:
�x Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is a Certified Vilter Ammonia Compressor Specialist. It's Staff
has performed all maintenance work on the Young Arena ice system since 1994
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation
❑ Bonds n Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
/)Z- /ef .6-(41A-
(Signature Dep . a r Designee) Date (Si re Fiance Dept. Review) Date
$ 18, 00.00 {�jfl D "eS
$ 9,645.34
K:\shared goodies\form5 Ice System PM Expenditure Pre -Authorization (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ me 750.00 plus est. shipping costs of
Leisure Services Department to expend
$ to pay for or purchase
food for youth golf tournament participants and golf academy programs.
This purchase or expenditure is being made because:
a lunch is provided to youth golfers as part of their registration fee for our youth golf
tournaments and golf academy programs.
Vendor selected for this purchase: various city golf pros
❑ Bids or written quotes were taken on this purchase, as follows:
❑x Bids or quotes were not taken on this purchase because:
each host course has their own pricing structure.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑x
General Fund
Bonds
Road Use Tax
Federal/other grants
Sewer
Other (specify)
Sanitation
This expenditure is to be coded to the following budget line -item:
010-37-4200-1567 Recreational Equipment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted
(Signatur Dee
$ 25,000.00 "
esi nee Date Si nature inance Dept. Review Date
K:\shared goodies\farms\food pre auth (2) (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date L' /ZC/r 5
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 8,754.00 plus ext. shipping cost of $ 0.00 to pay for or purchase
Muffin Monster grinder, exchange program, from Primary clarifiers.
This purchase or expenditure is being made because:
Grinder teeth all bad needs replaced.
Vendor selected for this purchase:
JWC Environmental
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
JWC Environmental is the rep. for repair of this grinder.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: 111Road Use Tax: aSewer: Sanitation:
Bonds:
nFederahother grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)de
_
in which budgeted amount is $6;9e6-66— ""; g73
and the current available balance is 7474#6
Respectfully submitted,
sfr-oizoir kedeb S/kIC
( gn�ept. Head Or Designee) Date (Sig ature lnance Dept. Review) Date
--‘to 2015 09:59:14 800-388-2110
3rfiWirC7
Envbraunentale
.ur.wrwrw
Customer: 5038773
City of Waterloo
C/O Electric Pump, Inc.
4280 Ne 14Th St
Des Moines, IA 50313-2604
Project: City of Waterloo, Richard Olson
-> 319 291 4523 Inside Sales Electri Page 001
Attn: Ktcnara viso.n East Coast Service Center
Fax: 319-291-4523 4485 Commerce Drive, Suite 109
Buford, GA 30518-3473, USA
Phone: 949 833-3888
Toll Free: 800 331-2277
Fax: 770 925-9406
Quote Number:
Quote Date:
Terms:
Pricing:
FOB:
Lead lime:
26710
05/18/2015
Net 45 Days
Valid 60 Days
Origin
3-6 Days ARO
All orders will be billed the applicable sales tax, based on the "ship to address", unless a valid tax exemption
certificate Is provided prior to shipment.
Line
Description
1 30004T-0012-DI-Exchange Return
Expected Retum
Grinder SN: 18270
2 30004T-0012-DI-Exchange
Muffin Monster Mode1:30004T-0012-DI-Exchange
Service Program: Exchange
Grinder SN: TBD
Cutters: 1:1 Stack 11 Cam Alloy STL
Seals: Buna Elastomers
Motor Type: Electric
Less Motor
Less Reducer
Less Spool
Paint: Epoxy Green
3 Core Return
Please verify serial # and model # are correct
Qty
1
1
1
Unit Price Extended Price
$0,00 $0,00
$8,754.00
$0.00
$8,754.00
$0.00
Total $8,764.00
Explanation of Service Programs: s�rP��K6 to,«u•t�
1. Please fax or mail a Purchase Order for the total amount and we can process your order. Please include the following:
Bill to Address, Ship to Address, tax exemption certificate.
2, Please note there will be a 20% restocking fee on all returned items.
3. Lead time may vary depending on parts availability.
4. JWCE standard one year warranty included except for older models i.e. GTS, MS and SPF models.
Thank -You for your Business!
JWC Environmental LLC
Roger Fonfield
Customer Service
City Clerk Use Only
Finance Committee
Approval Date
c-/zb/l5�
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 11,076.00 plus ext. shipping cost of $ 400.00 to pay for or purchase
Movno Pump, Rotor and Stator parts for # 1 TAS pump.
This purchase or expenditure is being made because:
Rotor and stator worn.
Vendor selected for this purchase:
MC2, Inc.
X
Bids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
MC2, Inc. is rep. for this pump. Total cost including freight is $11,476.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund: Road Use Tax: Sewer: Sanitation:
Bonds:
nFederal/other grants: [1Other(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
lepts
(Signature Dept. Head Or Designee) Date
(Project Code)
$(10-
c_ An,q-ed2A,
-Finance Dept. Review) Date
05213/2015 19:05 4023339663
MC:2 INC
PAGE 01/01
Mc2, Inc.
iimimmemb• N.
2320 5. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663
FAX MEMO
DALE,: S.-14—'�.
ALIN:
N:
COMPANY:
FAX..#:
�Lt-1A2.
31ei_ 4 23
SUBJECT:
Rkxirn Rrnp.0
FROM: Roger D. Gellhaus
Total Number of Pages:
MESSA
ca C l — tr72.130
r-P - 2-Y0GQ - t s
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Tom-$ smolt,07 ,seG
Ff e a.)11-
2g33 eo
� a33.00
00 _cO
1Voo
E-Mail Address: info@mc2h2o.com
City Clerk Use Only
Finance Committee
Approval Date y 72.410
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 13.680.00 plus ext. shipping cost of $ 600.00 to pay for or purchase
Moyno Pump. replacement pump for #2 TAS Pump.
This purchase or expenditure is being made because:
Pump replacement. rotor. stator. bearings and shaft worn.
Vendor selected for this purchase:
MC2, Inc.
nBids or written quotes were taken on this purchase, as follows
Bids or quotes were not taken on this purchase because:
MC2, Inc. is rep. for this pump. Total cost including freight is $14,280.00
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: nRoad Use Tax: nSewer: nSanitation:
nBonds:
OFederauother grants: npther(specify):
This expenditure is to be coded to the following budget line -item:
570-14-5900-]571
(Fund - Department - Activity - Account Number)
in which budgeted amount is
and the current available balance is
Respectfully submitted,
St2D(7-0(5
ignature Dept. Head Or Designee) Date
(
nat
(Project Code)
$ _25e7eeo70O 3)133 ✓
%A)/(,✓
�f(J11744- ,) 'ioi
Finance Dept. Review) Date
05/14/2015 20:44 4023339663
MC2 INC
PAGE 01/01
MC2, Inc.
ATTN.
COMPANY: ltiken, (/ oA Ce Xo1 rP
FAX#: 3l`i Q9,L gb2..3
2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663
DA TE:
FAX MEMO
Imo-
SUBJECT::
Yap) 1
FROM Roger D. Gellhaus
Total Number of Pages: t
E-Mail Address: info'mc2h2o,com
City Clerk Use Only
Finance Committee
Approval Date 5 /l /' 5
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 5,545.79 plus est. shipping costs of $ 0.00 to pay for or purchase
Upper and lower frame pivot assembly
This purchase or expenditure is being made because:
Pivot assemblies worn excessively
Vendor selected for this purchase: Murphy Tractor Co
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
OEM Repair parts only.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
General Fund n Road Use Tax ❑ Sewer n Sanitation
Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
266-19-7100-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 75,000.00 /
and the current available balance is $ 33,129.34 ` -
Respectfully submitted,
K:\shared goodies\forms\Street Department - 544 Loader Pivot Assembly Repair- May 2015.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date - 4l
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 23,760.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Crack Sealer Sealant
This purchase or expenditure is being made because:
Sealant for Crack Seal Program - Sold by pound @ 0.66 per pound. 15 Pallets
Vendor selected for this purchase: Logan Contractors
n Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Mfg recommended sealant for use with Crack Seal Unit
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑
General Fund
Bonds
❑
Road Use Tax n Sewer ❑ Sanitation
Federal/other grants n Other (specify) Local Option
This expenditure is to be coded to the following budget line -item:
205-19-7110-1513
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectful) submitted,
(.. - L- - ---- '3 - 2o —f 5
(Project
Code)
v
$ 190,000.00
$ 49,595.11
41.LP tri.PA- 5'2v15
K:\shared goodies\forms\Street Dept - Amended Pre-Auth - Crack Sealer Sealant (15 Pallet) - May 2014.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ''92-/
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street
$ NTE 6000. plus est. shipping costs of $ 0.00
Concrete to support salt rig storage structure
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Base for salt rig storage structure
Vendor selected for this purchase: TBA
❑ Bids or written quotes were taken on this purchase, as follows:
Asphalt - 75 Ton @ $79 per ton - $5925 - Aspro
Concrete - 52 Yards @ $113.76 per yard - $5915.52 - Manatts
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
El
Road Use Tax I I Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-19-7100-2151
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 140,000.00
4).r/J2 Aryl
K:\shared goodies\forms\Street Department - Concrete base for Salt Rig Structure.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date Suz J,'
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,017.95 plus est. shipping costs of $ 50.00 to pay for or purchase
Precision Workstation T1700 Small form Factor CTO
This purchase or expenditure is being made because:
Upgrading computer for new version of software - being ordered by IT
Vendor selected for this purchase: Dell
n Bids or written quotes were taken on this purchase, as follows:
Dell On -Line
$1,017.95
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund
Bonds
❑X
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120- /51
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Signature Dept.
ad or Designee)
D.te (Signore Fi
(Project Code)
$ 0,iOD , G f it: op , j 8Q SS
$
nce Lffept. Review) Date
K:\shared goodies\forms\2015-MAY-Expenditure Pre -Authorization -Dell Precision Workstation T1700- Dell - 1,017.95.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date /ZL/
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ NTE 4,500.00 plus est. shipping costs of $ 50.00 to pay for or purchase
200 14 GA 1.75" X 12' Telespar Posts
This purchase or expenditure is being made because:
Installing signs.
Vendor selected for this purchase: Iowa Department of Transportation
n Bids or written quotes were taken on this purchase, as follows:
IDOT Ames, IA $21.01 each
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El
General Fund
Bonds
Road Use Tax ❑ Sewer Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-17-7120-2125
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. H ad or Designee) A/b
e Si ure finance Dept. Review) Date
(Project Code)
sj
$ 5,000.00 ✓ r 14000S
$ 15140,614)
K:\shared goodies\forms\2015-MAY-Expenditure Pre-Authorization-Telspar Tubing - IDOT - 4,500.xls (Mar 2010)
s)-c'/ii
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR/HMRTC Department to expend
$ 7,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase
consumables for classes held on site at the Training Center. (This is an amended
authorization request as we will be exceeding the $6000.00 originally requested)
This purchase or expenditure is being made because:
This is a service we provide our customers. Some organizations prefer to keep their
employees on site rather than allow them to leave for lunch. As this is optionial to our
customers and varies by number of classes held at the Center we can only estimate cost.
[] Bids or written quotes were taken on this purchase, as follows:
Qx Bids or quotes were not taken on this purchase because:
We have used various options and agencies over the years and use those who
provide us with the best quality and delivery versus cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
El General Fund El Road Use Tax 0 Sewer I I Sanitation
Bonds Federaltother grants Other (specify)
This expenditure is to be coded to the following budget line -
Food Service 010-12-1415-1394
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the currenta ailable balance is
Resp= y sub -tt d,
(Signature pt Head or Designee) Date (Si attire
item:
(Project Code)
$ 400044 /CM
$-4-1-143792abg4'
trace Dept. Review)
5"/yis
Date
userslshared goodieslformslExpenditure Authorization.xis(Oct 2004)