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HomeMy WebLinkAbout06/01/2015FINANCE COMMITTEE June 1, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll CaII: Approval of Agenda Approval of Minutes of May 26, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Mayor Clark , Michelle Weidner, CFO Class/Meeting: Meet with Moody's Investor Services Destination: Chicago, IL Dates: 5/27/2015 to Amount not to exceed: $890.00 5/28/2015 2. Pre -Authorizations to Expend over $1,000.00 Central Garage Amount and Estimated S/H: NTE $8,700.00 + $400.00 S/H Expenditure: Outrigger cylinders on Fire 311. Central Garage Amount and Estimated S/H: NTE $6,300.00 + $400.00 S/H Expenditure: Lower Control Arm - Fire 311. Central Garage Amount and Estimated S/H: NTE $6,000.00 Expenditure: Replacement tires for Ambulance fleet. Central Garage Amount and Estimated S/H: $4,251.56 Expenditure: Troubleshoot and repair EGR system - Truck 902. Cultural & Arts Amount and Estimated S/H: $1,263.00 + $58.00 S/H Expenditure: Dero Fixit Bike Repair Station with Air Kit. Page 1 of 201 Leisure Services Amount and Estimated S/H: $1,187.56 Expenditure: Replacement of faded logos with new logos on existing exposed aggregate sign at South Hills Golf Course. Police Amount and Estimated S/H: $3,000.00 + $100.00 S/H Expenditure: Replace the power inverter and controller in the Police Surveillance Van. Sewer Amount and Estimated S/H: $3,305.00 + $200.00 S/H Expenditure: Drader Injectiweld and black HDPE welding rod. Street Dent. Amount and Estimated S/H: NTE $3,300.00 Expenditure: Employee uniform purchase per collective bargaining contract Traffic Operations Amount and Estimated S/H: $1,875.00 Expenditure: 100 - No Parking Signs. Traffic Operations Amount and Estimated S/H: $3,300.00 Expenditure: 5,000 ft. Belden Foil Shielded #16 cable. Traffic Operations Amount and Estimated S/H: $3,366.00 + $100.00 S/H Expenditure: 40 - LED 8029M57 Retrofit Lamps. BILLS PAYMENT 3. June 1 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 201 FINANCE KEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO LINE TEM USED FY /7BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST �((/ ''iU) 010 03 8400 1346 5)0.0) DATE Ori.inal - Clerk/Finance S2/S o. - Department NAME(S) AND POSITION(S): Mayor Clark Michelle Weidner, CFO DATE: 5/27/2015 NAME OF CLASS / MEETING: Meet with Moody's Investor Services DESTINATION: Chicago, IL DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/27/2015 RETURN DATE: 5/28/2015 DATE(S) OF MEETING: 5/28/2015 PURPOSE OF TRAVEL: Meet with Moody's regarding bond rating. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 450.00 LODGING 240.00 MEALS REGISTRATION 125.00 MILEAGE/FUEL 75.00 TOTAL FOR ALL: $ 890.00 TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: 010 03 8400 1346 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 445.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Z OGrLf; t ;. l GG-iU%; DEPARTMENT HEAD 7- I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date V, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ NTE 8700 plus est. shipping costs of $ 400.00 Outrigger cylinders on Fire 311 Department to expend to pay for or purchase This purchase or expenditure is being made because: Leaking excessively Vendor selected for this purchase: Pierce Mfg n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds El Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, • ,5— z 7-i5 (Project Code) $ 103,000.00 $ fa,V13 K:\shared goodies\forms\Central Garage - Outrigger Cylinders - Fire 311 - May 2015.xI (Mar 2010) City Clerk Use Only Finance Committee Approval Date 6A /r City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ NTE 6300 plus est. shipping costs of $ 400.00 Lower Control Arm - Fire 311 Department to expend to pay for or purchase This purchase or expenditure is being made because: Worn excessively Vendor selected for this purchase: Pierce Mfg ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: OEM only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1405-1569 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, z -/; K:\shared goodies\forms\Central Garage - Lower Control Arm - Fire 311 - May 2015.xls (Mar 2010) (Project Code) $ 103,000.00 V $ iff,t,j(uTc(11,,, 617 --h City Clerk Use Only Finance Committee / Approval Date 1�17 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ NTE 6000 plus est. shipping costs of $ 0.00 Replacement tires for Ambulance fleet Department to expend to pay for or purchase This purchase or expenditure is being made because: Re -stock of steer and drive tires for fleet Vendor selected for this purchase: Blacks Tire ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: State bid pricing Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-1411-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 6,000.00 i/- / $ (v dSD,00 5'27 i< K:\shared goodies\forms\Central Garage - Ambulance Fleet Tire Re -Stock - May 2015 s (Mar 2010) City Clerk Use Only Finance Committee, �/ Approval Date 7 \/i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 1,263.00 plus est. shipping costs of $ 58.00 to pay for or purchase Dero Fixit Bike Repair Station with Air Kit This purchase or expenditure is being made because: Purchase is part of a project to attract and provide services to bicyclists using the RiverLoop Trail and will be reimbursed by the Cedar Trail Partnership. Vendor selected for this purchase: Dero Bike Rack Company ❑x Bids or written quotes were taken on this purchase, as follows: Dero Bike Rack Company: $1,321 CycleSafe: $1,525 Park A Bike: $1,445 (does not include shipping) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds ❑x Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-26-4265-1390 Cedar Trails Award 26GFT-CTP15 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 1,350.00 and the current available balance is $ 1,350.00 rectf Ily sub �ed, �J `—�/ iII/I5 1./th, 11 la,L.�!tuA 5-1,2�5ture Dept. Head or Designee) Date �griature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization bike station.xls (Mar 2010) IIPLCDO Bike Back Co. 504 Malcolm Ave SE, Suite 100, Minneapolis, MN 55414 C64 888.337.6729 an 612.331.2731 www.dero.com Sold To Waterloo Center for the Arts 225 Commercial St. Waterloo, IA 50701 Contact Phone Fax Quote/Order Form Quote # 107072 Date 5/1/2015 Ship To Waterloo, IA 50701 J Rep Terms P.O. # Site Contact Site Phone SP Net 30 Qty Item Description Unit Price Total 1 BIKE REPAIR Fixit Bike Repair Stand with Air Kit 3, Surface Mount, Powder 1,263.00 1,263.00 Coat - BLACK IA SALES TAX IA SALES TAX 88.41 88.41 FREIGHT Freight and Handling - FedEx Ground 58.00 58.00 Lead Time 4 Weeks THIS ORDER IS ACCEPTED AS A BINDING PURCHASE To place the order, verify that all the bill -to, ship -to, and order information is correct, sign and date where indicated, and fax back to 612-331-2731. We will fax or e-mail you an order confirmation so that you know that your order has been processed. Subtotal $1,409.41 Payment can be made by credit card, prepayment, or net 30 credit terms may be issued with credit approval. The Ship Date is an estimate only. We will do everything possible to ship by or before that date but do not guarantee shipment by that date. Sales Tax (O.O%) $0.00 Customer agrees that installation area is suitable for drilling. A 20% restocking fee will be assessed to all canceled orders. Quote is good for 30 days. SIGNATURE AND DATE Customer Please Specify Desired Ship Date! l 1 Total: $1,409.41 Thank you for your interest! For office use only SO# Please note confirm contacts Order Conf. EM FAX Init. Date Dero Fixit I Public Bike Repair Station Page 1 of 7 I=PF20 • PL `c0RE v+..,. gA PRODUCTS RESOURCES CONTACT US GET QUOTE Search a Fixit DOCUMENTS DOWNLOADS Home » Products » Bike Repair » Fixit http://www.dero.com/product/fixit/ 5/ 1 /2015 Dero Fixit Public Bike Repair Station Page 2 of 7 EA PRODUCT Search Today's Service Station CT US GET QUOTE The Fixit includes all the tools necessary to perform basic bike repairs and maintenance, from changing a flat to adjusting brakes and derailleurs. The tools and air pump are securely attached to the stand with stainless steel cables and tamper -proof fasteners. Hanging the bike from the hanger arms allows the pedals and wheels to spin freely while making adjustments. US Pat.#D680,914S http://www.dero.com/product/fixit/ 5/1/2015 - Dero Fixit Public Bike Repair Station Page 3 of 7 HERO A,-c«,E �p PRODUCTS RESOURCES I mAGEa GET QUOTE Search TOOL LIST Philips and flat head screwdrivers 2.5, 3, 4, 5, 6, 8mm Allen wrenches http://www.dero.com/product/fixit/ 5/1/2015 Dero Fixit Public Bike Repair Station Page 4 of 7 Search Headset wrench Pedal wrench PRODUCTS RESOURCES CONTACT US GET QUOTE 8, 9, 10, 11 mm box wrenches Tire levers (2) Q FIND A FIXIT Need replacement parts? Get them here CHOOSE OPTIONS Select Finish Option Leaflet http://www.dero.com/product/fixit/ 5/ 1 /2015 Dero Fixit Public Bike Repair Station Page 5 of 7 ® 1=> Pl .cow Search PRODUCTS RESOURCES a Galvanized T US GET QUOTE Powder Coat Thermoplastic Select Mount Option Surface Select Pump http://www.dero.com/product/fixit/ 5/1/2015 Dero Fixit I Public Bike Repair Station Page 6 of 7 No Pump Air Kit 2 (Added Cost) ❑p PRODUCT RESOURCES C ACT US GET Search LEAD TIMES Ships in 2 weeks Select Quantity 1 Air Kit 3 (Added Cost) Maximum quantity for online order is 3. For higher quantities, choose "Get Quote". CHOOSE OPTIONS TO GET QUOTE DERO PRODUCTS LEARN Contact Commercial Bike RacksBike Parking Guide About Us Custom Bike Racks Design Guides Blog Public Bike Repair Product Downloads Careers Bike Shelters Product Catalog http://www.dero.com/product/fixit/ 5/1/2015 • Dero Fixit I Public Bike Repair Station Page 7 of 7 Get a QuoteBike Lockers FAQ ® 1=)og PL JRE:l Jact ptions CONNECT 0 PRODUCTS RESOURCES CONTACT US Search f 0 1• GET QUOTE [u] 504 Malcolm Ave SE, Suite 100 Minneapolis, MN 55414 (888) 337-6729 I (612) 359-0689 I web@dero.com Made in America ©2015 Dero. All rights reserved. Live Chat http://www.dero.com/product/fixit/ 5/1/2015 ParkA Bike smart racks I smart solutions 708 Alhambra Blvd. Sacramento CA 95816 800.630.7225 info@parkabike.com www.parkabike.com 2015 Customer Pricing Sheet Product ID PB-141250 PB-141251 Product Description High Security Indoor Bike Pump (with gauge) Floor Mount High Security Indoor Bike Pump (with gauge) Floor Mount with Tools MSRP $ 295.00 $ 345.00 Product ID Product ID Product Description MSRP PB-141136 High Security Outdoor Bike Pump (with gauge) Floor Mount $ 675.00 PB-141180 High Security Outdoor Bike Pump (with gauge) Floor Mount with Tools $ 725.00 PB-141175 High Security Outdoor Bike Pump (NO gauge) Floor Mount $ 450.00 Product Description MSRP PB-151110 High Security Electric Bike Pump $ 1,200.00 PB-151138 High Security Air Control Panel $ 685.00 PB-151139 Floor Pedestal (For use with PB-151110 and PB-151138)* $ 260.00 Product ID Product Description MSRP PB-111172 Public Toolbox (powder coat finish only) $ 445.00 PB-111110 Public Work Stand (std. color or galvanized) with tools $ 695.00 PB-111110 SST Public Work Stand (stainless steel finish) with tools $ 995.00 Custom Color One time custom color fee $ 50.00 Pa rkABike smart racks I smart solutions 708 Alhambra Blvd. Sacramento CA 95816 800.630.7225 info@parkabike.com www.parkabike.com Product ID Product Description MSRP PB-222220 Deluxe Public Work Stand (powder coat or galvanized) $ 895.00 PB-222220SST Deluxe Public Work Stand (stainless steel finish) $ 1,195.00 PB-800021 Wheel Chock (stand mount) $ 125.00 PB-141252 High Security Indoor Pump (stand mount) $ 295.00 PB-141177 High Security Outdoor Pump no Gauge (stand mount) $ 450.00 P8-141176 High Security Outdoor Pump with Gauge (stand mount) $ 675.00 r Product ID Product Description MSRP PB-121127 Wall -Mounted Vending Machine; Coin/Battery $ 3,600.00 PB-121128 Wall -Mounted Vending Machine; Credit Card $ 3,600.00 PB121129 Indoor Vending Machine $ 4,200.00 PB-121114 High Security Vending Machine $ 5,274.50 PB-121115 High Security Vending Machine HD $ 6,688.00 PB-121121 High Security Vending Machine HD SST $ 8,635.00 KENT SHANKLE To: Subject: Thanks! Brian Mulder RE: CycleSafe Website Product Request From: Brian Mulder [mailto:bmulder@CvcleSafe.com] Sent: Friday, May 01, 2015 3:05 PM To: KENT SHANKLE Subject: RE: CycleSafe Website Product Request The freight would be $110. Brian Mulder Sales & Marketing CycleSafe SECURE BICYCLE PARKING 5211 Cascade Rd. SE Suite 210 Grand Rapids, MI 49546 (888) 950-6531 Extension 104 (616) 954-9977 Extension 104 (616) 954-0290 Fax please consider the environment before printing this email From: KENT SHANKLE [mailto:KENT.SHANKLE@WATERLOO-IA.ORG] Sent: Friday, May 01, 2015 4:03 PM To: Brian Mulder Subject: RE: CycleSafe Website Product Request Do you have estimate on shipping charges to Waterloo, IA 50701? From: Brian Mulder [mailto:bmulder@CvcIeSafe.com] Sent: Friday, May 01, 2015 3:01 PM To: KENT SHANKLE Subject: RE: CycleSafe Website Product Request Thank you for your inquiry, our repair station is $717, and the pump is $698. Please let me know if you need any other pricing. Brian Mulder Sales & Marketing CycleSafe SECURE BICYCLE PARKING 5211 Cascade Rd. SE Suite 210 Grand Rapids, MI 49546 i (888) 950-6531 Extension 104 (616) 954-9977 Extension 104 (616) 954-0290 Fax `#j please consider the environment before printing this email From: Kent Shankle [mailto:kent.shankle(&waterloo-ia.orq] Sent: Friday, May 01, 2015 3:51 PM To: info Subject: CycleSafe Website Product Request From: Kent Shankle Subject: CycleSafe Website Product Request Phone: 319-464-8811 Company Name: Waterloo Center for the Arts Business Type: Government/Municipality Address: 225 Commercial Street City: Waterloo State: IA Zip Code: 50701 Type of bicycle parking needed; lockers, racks, shelters, etc.: How many bikes to park or protect: Message: Would like quote on public bike repair station with air pump. Thanks! This message sent via the contact form on CycleSafe.com No virus found in this message. Checked by AVG - www.avg.com Version: 2015.0.5863 / Virus Database: 4339/9672 - Release Date: 05/01/15 No virus found in this message. Checked by AVG - www.avg.com Version: 2015.0.5863 / Virus Database: 4339/9672 - Release Date: 05/01/15 Bike Fixtation Page 1 of 1 r bwe FIXTATION Home Products Custom Work About Us Contact MPLS Locations 4 r\ /m ax s'° as 0 0. Ap l � ee c' d[ fy ;P. New Product: Deluxe Public Work Stand Contents 07 2015 Bike Fixtation LLC Welcome to Bike Fixtation Bike Fixtation designs and manufactures public work stands, pumps, and vending machines for your bicycle infrastructure project. Bike Fixtation operates self-service kiosks on an extended -hours basis for bicyclists in the Minneapolis/St. Paul metropolitan area. bi?e Bike Fixtation Like 2,693 people like Bike Fixtation. eft.", Facebook social plugin http://bikefixtation.com/ 5/1/2015 • Public Bike Repair Stand - CycleSafe Page 1 of 3 Public Bike Repair Stand Tools and a workspace where riders need them The Public Bike Repair Stand is built to withstand the elements and misuse. Aircraft cable is used to permanently tether eight common bicycle tools to help riders get to their destination. To ensure that this stand will be looking great for years, the thick-walled tubing is finished in galvanized or stainless steel, or powder coated. The Public Bike Repair Stand's unique I-beam construction prevents bicycles from being locked to it. An instructional label quickly shows what the Public Bike Repair Stand is for, how to hang your bike from it, and includes a web link/QR code to online repair instructions. The Public Bike Repair Stand is a perfect match for our public bicycle pump to give bicyclists a complete work stand and air inflation facility at your business or institution. Specifications Construction • Material: Laser -cut steel DOM tubing • Tool tethering: Stainless steel aircraft cable Installation Options • Surface mount • Embedment Tools Included • Hex key set • Torx T-25 • Steel core tire levers (2) • Adjustable wrench • 13/15mm cone wrench • Phillips & standard screwdrivers Dimensions • Imperial: 8.5" W x 50" H x 16" D • Metric: 21.6 x 126 x 40.6 cm Finishes Standard Finishes http://cyclesafe.com/bike-repair-stations/public-bike-repair-stand/ 5/1/2015 • Public Bike Repair Stand - CycleSafe Page 2 of 3 Galvanized Stainless Bike Fixtation Red Signal Yellow RAL 1023 Bark Brown RAL 8019 Cycle Track Black RAL 9017 Sprout Green RAL 6018 Granite Gray RAL 7045 Custom Powder Coat Colors Sunset Orange RAL 2011 Spruce Green RAL 6005 Matter Gray RAL 7016 http://cyclesafe.com/bike-repair-stations/public-bike-repair-stand/ 5/1/2015 City Clerk Use Only Finance Committee / Approval Date tO` i/I S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,187.56 plus est. shipping costs of $ to pay for or purchase Replacement of faded logos with new logos on existing exposed aggregate sign at South Hills Golf Course. This purchase or expenditure is being made because: Old logos are faded and difficult to read from the road. Vendor selected for this purchase: Nagle Signs Inc. 0 Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Nagle was the original installer of this sign. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 6��,.� ���s YJ\Ia 27 5 (Signature Dept. ead o esignee) Date (Signa ure Finance ept. Review) Date K:\shared goodies\forms\Pre-Auth South Hills Sign.xls (Mar 2010) (Project Code) $ _8.8 e-eo 76)8.00 $ 4,-147-1-58 afteyamendment I5qS-5 City Clerk Use Only Finance Committee Approval Date 104/t ) / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,000.00 plus est. shipping costs of $ 100.00 to pay for or purchase Replace the power inverter and controller in the Police Surveillance Van This purchase or expenditure is being made because: the inverter and controller are needed to run the equiptment inside the van which have both failed and need to be replaced Vendor selected for this purchase: Electronic Engineering/EMS One ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Electronic Engineering is the company that installs and repairs the electronics on all the Police Department vehicles and has been working with the manufacture of this vehicle Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation n Bonds ❑ Federal/other grants E Other (specify) WPD Forfiture This expenditure is to be coded to the following budget line -item: 010-11-1150-1512 11TRIWPDF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is spectfully4-' , S/ 1»5 C(Sign ture Der signee) D e (Signature Fin ce Dept. Review) Date $ av,cub $ 1, 5� Aa%io/c K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date (/I/j < City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 3305.00 plus ext. shipping cost of $ 200.00 Drader Injectiweld and black HDPE welding rod. Department to expend to pay for or purchase This purchase or expenditure is being made because: Maintenance personnel can repair/weld rips/tears on Lagoon liner cover and EEO Basin liner. Vendor selected for this purchase: Plastk2 nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Plastk2 is rep. for Drader welder equipment in our region. Total cost including freight is $3, 505.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: Sanitation: nBonds: nFederal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 5,0-14-5700-1555 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature rinance Dept. Review) Date (Project Code) $-s,000.00 1/, 2/ 1, / 37 L S27'/S LAURA WO . "F Front: Swot: To: Subjc,ct: Ken Batty ken@plastk2 om Tuesday, May 26, 201.5 8.18 AM LAURA W0111: Plastic welding Todd Dornet;i1 Pleasu accept the below quote for plastic welding cquipthint as requested by Todd Dameral which reflects our coftnal / municipality discount. oric ttioder nectt\vcId ncIuding case,welderawti tip -,and eh it inols...$3200.00 cti-2,..;:i11111ack HDPE welding rod (1200 II) Ir above $10:3.()0 FOR: hitelory KC/113..:tiy Plasfk2 P.O. [lox 438 Si. Joseph, IL 61873 217-260-4302 1 s City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee // Approval Date 4l l/) The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ NTE 3300. plus est. shipping costs of $ 0.00 to pay for or purchase Employee uniform purchase per Collective Bargaining Agreement This purchase or expenditure is being made because: City is required to provide uniforms per 353 contract. Vendor selected for this purchase: G&K / City Laundry n Bids or written quotes were taken on this purchase, as follows: On file as attached. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation riBonds ri Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1579 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! submitted, (Project Code) $ 4,000.00 $ 4,000.00 3-/ K:\shared goodies\forms\Street Department - 2015 Uniform Purchase - May 2015.xls (Aar 2010) FY2015 UNIFORM BID TAB May 20, 2015 Apparel City Laundering G & K L/S Workshirt Aramark BID AWARD 14.50 - 16.50 11.71- 14.05 14.99 - 18.99 S/S Workshirt G&K 12.50 - 14.50 11.38 -13.65 13.99 - 17.99 L/W Sweatshirt G&K 12.75 - 18.75 11.64 -13.65 26.99 - 28.99 M/W Sweatshirt S/S Hi-Vis Shirt L/S Hi-Vis Shirt S/S Polo Womens Jeans G&K 14.75 - 18.75 14.07 - 17.59 27.99 - 29.99 $13.50 $15.50 N/A 18.99 - 20.99 G&K City Laundering N/A 23.99 - 25.99 15.25 - 29.25 11.40 - 14.37 15.99 - 17.99 r $17.50 City Laundering G&K $15.50 $19.99 G & K Mens Reg Jeans 18.50 - 22.50 15.50 - 18.60 19.99 - 24.99 G&K Mens Carp Jeans 19.50 - 23.50 16.50 - 19.80 19.99 - 21.99 G&K City Clerk Use Only Finance Committee Approval Date Wt/ I S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the $ 4,251.56 Central Garage Department to expend plus est. shipping costs of $ 0.00 Troubleshoot and repair EGR system - Truck 902 to pay for or purchase This purchase or expenditure is being made because: Factory test equipment only Vendor selected for this purchase: Harrison Truck Center Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund I I Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) V $ 235,000.00 - �QO�- $ 65�,"70 K:\shared goodies\forms\Central Garage - EGR Troubleshoot and Repair - 902 - May 2015.xls (Mar 2010) in which the budgeted amount is and the current available balance is Respectfully submitted, griature Dept. H d or Designee) City Clerk Use Only Finance Committee Approval Datel//7 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,875.00 plus est. shipping costs of $ to pay for or purchase 100 - No Parking Signs This purchase or expenditure is being made because: Upgrading No Parking signs throughtout the City. More cost effective to purchase a large amount of signs thru vendor. Vendor selected for this purchase: Anixter ❑X Bids or written quotes were taken on this purchase, as follows: Newman Signs Jamestown, ND Iowa Prison Industries Anamosa, IA $1,875.00 $2,210.00 ▪ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax Sewer n Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7120-2125 (Fund - Department - Activity - Account Number) (Project Code) $ 10,000.00 $ 1,875.00 D Da((((((e (Sign re Fi auni464L7 15 ance 6e t. Date p Review) K:\shared goodies\forms\2015-MAY-Expenditure Pre -Authorization -Newman Signs - No Parking signs - 100 - $1,875.00-413-17-7120- 2125.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date l /1 S The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,300.00 plus est. shipping costs of $ to pay for or purchase 5000 ft. Belden Foil Shielded #16 cable This purchase or expenditure is being made because: Specialized cable for video detection camera connection Vendor selected for this purchase: Anixter n Bids or written quotes were taken on this purchase, as follows: Anixter Mount Prospect, Illinois $3,300.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation nBonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1576 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted (Project Code) $ Litg6.). vo $ F) �,)a..9- i ✓ (Signature Dept. He d or Designee) Da (Signat Finance Dept. Review) Date K:\shared goodies\forms\2015-MAY-Expenditure Pre-Authorization-Anixter - specialized cable for cameras - $3,300.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1.(t / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 3,366.00 plus est. shipping costs of $ 100.00 to pay for or purchase 40 - LED - 8029M57 Retrofit Lamps This purchase or expenditure is being made because: LED lamps to be installed on decorative poles along Propect Blvd. Vendor selected for this purchase: Echo n Bids or written quotes were taken on this purchase, as follows: Echo Cedar Falls, Iowa $3,366.00 Echo Cedar Falls, Iowa $8,235.60 3E Waterloo, Iowa $8,063.60 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/othergrants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ ,Lf(7V LY $ 9, EP? tr (Si. nature Dept. Fie d or Designee) ate (Signat> Fina e Dept. Review) f J-SVZ7-f5 Date K:\shared goodies \forms\2015-MAY-Expenditure Pre -Authorization -Echo -LED lamps for Prospect Blvd.-$3,366.00.xis (Mar 2010)