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05/11/2015
FINANCE COMMITTEE May 11, 2015 5:10 PM Harold E. Getty Council Chambers Mem bers Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Ca11: Approval of Agenda Approval of Minutes of May 4, 2015 as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Elizabeth Andrews, Registrar Class/Meeting: Pick Up Artwork Destination: Denver, Colorado Dates: 5/18/15 - 5/22/15 Amount not to exceed: $395.00 2. Chawne Paige, Curator Class/Meeting: Returning Artwork and Picking Up Artwork Destination: Montague Township, NJ and Newark, NJ Dates: 5/20/15 - 5/23/15 Amount not to exceed: $1,740.00 3. Refund request by Lemur Properties in the amount of $370.26 for sewer charges paid on property located at 505-511 Wildwood Road Apartment Building. 4. Pre -Authorizations to Expend over $1,000.00 Airport Amount and Estimated S/H: $8,000.00 Expenditure: One-year rental contract for one (1) 72" zero -turn mower ($3,000) and one (1) 20' bat -wing rotary cutter ($5,000). Building Inspection Amount and Estimated S/H: $19,050.00 Expenditure: 50 water meters for foundation drain project. Engineering Amount and Estimated S/H: $3,682.25 + $25 S/H Expenditure: YSI multi -parameter meter for stormwater sampling. Fire Department Page 1 of 195 Amount and Estimated S/H: $1,699.00 Expenditure: 30 QT devices and RFHID receiver. (Device that allows class participants to respond to questions & send messages to instructor). Leisure Services Amount and Estimated S/H: NTE $5,500.00 Expenditure: Additional sidewalk from Tennis Center to new parking lot. Leisure Services Amount and Estimated S/H: $2,000.00 Expenditure: Scorecards for the three municipal golf courses. Leisure Services Amount and Estimated S/H: $13,767.82 Expenditure: Parts and labor for the installation of one 22' automated gate at Leisure Services facility at 1101 Campbell Ave. Leisure Services Amount and Estimated S/H: $8,250.00 Expenditure: Labor and materials to repair and replace pavers throughout Riverloop Expo Plaza. Planning Amount and Estimated S/H: $3,400.00 Expenditure: Appraisal of the following properties: south of 3561 University Avenue; 611 Jane St.; north of 2825 Crossroads Blvd. and northwest corner of Greenhill Rd. and Maynard Ave. Police Amount and Estimated S/H: $100.00 Expenditure: Food purchase for children attending the Cedar Valley Safety Expo on April 20, 2015. Police Amount and Estimated S/H: $4,629.16 Expenditure: Professional Liability Insurance for the Tri-County Drug Task Force. Sewer Amount and Estimated S/H: $12,086.71 + $400 S/H Expenditure: Rebuild/Repair Easton #2 Mixed Liquor Recycle pump. Flygt 3501 Sewer Amount and Estimated S/H: $7,850.10 + $200 S/H Expenditure: Repair parts for # 1 TAS Transfer Pump. Traffic Operations Amount and Estimated S/H: $1,435.50 + $171 S/H Page 2 of 195 Expenditure: 6 - LED 120V-240V Street light lamps Traffic Operations Amount and Estimated S/H: $6,661.84 + $25 S/H Expenditure: Autodesk Infrastructure Design Suite Premium Software - 2016 Government Standalone License ELD + 1 year subscription. Traffic Operations (Amended) Amount and Estimated S/H: $2,454.75 + $66.60 S/H Expenditure: Multi -Pro Gas Power Driver and 2" Square Anchor Drive Cap (shipping increased from $55 to $66.60) BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment for the Traffic Operations activity to budget for additional revenue received of $24,907 and to budget for additional expenses in that amount, as submitted by the Traffic Operations Department. 6. Approve the project budget for the Teen Area Remodeling project, funded with donations in the amount of $20,000, as submitted by the Library. 7. Approve the budget amendment to increase passenger facilities charges (PFC) revenue to the amount anticipated to be received by June 30, 2015 and budget for the use of cash restricted for PFC uses in the total amount of $63,000, as submitted by the Airport. BILLS PAYMENT 8. May 11, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 195 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY.2f1/ 5 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 7),-(C) 32/ S2 395 4Z Copy - Department NAME(S) AND POSITION(S): Elizabeth Andrews f Ke<�; s+rt-r l 4/28/2015 NAME OF CLASS / MEETING: Pick up Artwork DESTINATION: Denver, Colorado DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 5/18/2015 RETURN DATE: 5/22/2015 DATE(S) OF MEETING: 5/20/2015 PURPOSE OF TRAVEL/TRAINING: To pick up a rare c. 1820 painting that will be exhibited at the Waterloo Center for the Arts. Costs are supported by a Cultural Leadership Partner Grant from the Iowa Arts Council. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 175 90 130 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 395 TAXI PARKING AIRFARE MISCITOLLS 0102642651346 BUDGET LINE ITEM: 26STG.OSG X GRANT REIMBURSABLE YES NO YES NO TOTAL: $ REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUB PURPOSE AND IS NECESSARY AND BENEFI AL TO THE CITY QF�WAT RLO DEPARTMENT HEAD L. /3O/lb DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 1:40 I APPROVE THIS TRAVEL REQUEST MAYOR DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY,, LINE ITEM USED "/0 ,2 `4,2 26 /3'$( F41 /5BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 324 2'74, 5 '/� Copy - Department NAME(S) AND POSITION(S): Chawne Paige, Curator DATE: May 4, 2015 NAME OF CLASS / MEETING: Returning Artwork and Picking Up Artwork DESTINATION: Montague Township, NJ and Newark, NJ DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: May 20, 2015 RETURN DATE: May 25, 2015 DATE(S) OF MEETING: May 21— 23, 2015 PURPOSE OF TRAVEL/TRAINING: Picking up artwork by Ricky Boscarino for upcoming exhibition and returning artwork by Eric Guttelewitz from a previous exhibition. Travel will be supported by Culture Leadership Partner funds from the Iowa Arts Council, a Division of the Iowa Department of Cultural Affairs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $350 $200 $920 LODGING MEALS $20 REGISTRATION MILEAGE/FUEL $250 TOTAL FOR ALL: $ $1740 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 26STG.OSG 010 25 42651346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO EPARTMENT HEAD 5/44 115 I APPROVE THIS TRAVEL REQUEST MAYOR R!N cared Goodies\Forms\Travel Request Form January 2010 DATE City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ 8,000.00 plus est. shipping costs of $ to pay for or puchase a one-year rental contract for one (1) 72" zero -turn mower ($3,000) and one (1) 20' bat -wing rotary cutter ($5,000). This purchase or expenditure is being made because: Airport needs to have equipment to mow approximately 600+ acres on airport property. E Bids or written quotes were taken on this purchase, as follows: P&K Midwest, Waterloo Zero -turn Mower $3,000 / Bat -wing Mower $5,000 P&K Midwest, Waverly Zero -turn Mower $3,500 / Bat -wing Mower $5,400 Titan Machinery, Waverly - did not submit bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer n Sanitation 0 Bonds 0 Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-29-7700-1571 (Fund - Department - Activity - Account Number) (Project Code) , in which the budgeted amount is $ 15,000.00 +);,,opp.00 b gag✓ cunt�cl- an. th= current available balance is $ 3,800.70 + (, coos ' OL i'ecbac5i€J , S'00-7 Res (Signature Dept d, 1`j Designee) Date Signature Finance Dept. Review) Date users\shared goodies\forms\Mowers 2015.xls(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Insp Department to expend $ 19,050.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 50 Water Meters for Foundation Drain project Vendor selected for this purchase: Ferguson Enterprises Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Ferguson Enterprises - $381.00 ea GPI Meters.Com - $391.00 ea ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund nBonds Road Use Tax ❑X Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfjully submitted, $ 4000 16COU .due :- 2u, $ /`y3�i�- ( re Dep . ead or Designee) Date ( ign ture Finance Dept. Review) K:\shared goodies \forms\Pre-Auth - Water Meters FD Project.xls (Mar 2010) Date City Clerk Use Only Finance Committee Approval Date '�l City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 3,682.25 plus est. shipping costs of $ 25.00 to pay for or purchase YSI multi -parameter meter for stormwater sampling This purchase or expenditure is being made because: Stormwater permit requires sampling and analysis of dry weather storm sewer flows as part of illicit discharge detection program. Vendor selected for this purchase: YSI E Bids or written quotes were taken on this purchase, as follows: Quotes sought for comparable products. See attached. Aqualytic meters were less expensive, however, require multiple pieces of equipment and does not lend well to field usage. l l Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): N/A Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer Sanitation ❑ Bonds n Federal/other grants n Other (specify) Stormwater Fee This expenditure is to be coded to the following budget line -item: 521-07-7830-1516 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, gat��, � sly /« fr.. u2 (Signature ept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 4,044.00 $ 4,044.00 ✓ K:\shared goodies \fortes\Expenditure Pre -Authorization for YSI.xlsx (Mar 2010) YSI Item Count Cost Item Total Total YSI Meter 1 $1,020.00 $1,020.00 $3,707.25 Probe Cable 1 $1,126.25 $1,126.25 pH Sensor 1 $147.05 $147.05 Ammonium Sensor 1 $306.00 $306.00 Nitrate Sensor 1 $306.00 $306.00 DO Sensor 1 $153.00 $153.00 Cap Membrane 1 $51.00 $51.00 pH Buffer 1 $67.15 $67.15 Conductivity Calibrator 1 $102.00 $102.00 Ammonium Solution 1 mg/L 1 $69.70 $69.70 Ammonium Solution 100 mg/L 1 $69.70 $69.70 Nitrate Standard 1 mg/L 1 $69.70 $69.70 Nitrate Standard 100 mg/L 1 $69.70 $69.70 Shipping 1 $25.00 $25.00 Soft Carrying Case 1 $125.00 $125.00 Single device - Uses 2 C batteries Aqualytic Item Unit No. Units Unit Cost Line Item Cost Total $2,642.90 SensoDirect 150 Count 1 $1,282.30 $1,282.30 MD 600 Photometer Count 1 $1,125.00 $1,125.00 Vario Nitrate Tube Test Reagent Set Pack of 25 1 $68.40 $68.40 Vario Ammonia LR Reagent Set Pack of 50 1 $85.60 $85.60 Vario Ammonia HR Reagent Set Pack of 50 1 $81.60 $81.60 Notes: both of these devices take 4 AA batteries Hach Item Unit No. Units Unit Cost Line Item Cost Total $5,130.11 Advanced Rugged Field Kit w/5M Probes Count 1 $3,488.00 $3,488.00 rr DR 900 Colorimeter, Hach Count 1 $1,283.00 $1,283.00 NitraVer Test N Tube Reagent Set, Nitrate -Nitrogen, 0-30 mg/L 50 Pack 1 $77.40 $77.40 AmVer Test N Tube Reagent Set, Low -Range Ammonia, 0-2.5 mg/L 50 Pack 1 $102.00 5102.00 AmVer Test N Tube Reagent Set, High -Range Ammonia, 0-50 mg/L 50 Pack 1 $92.89 $92.89 Nitrogen -Nitrate 1.0 mg/L 500 ml 1 $22.79 $22.79 Nitrogen -Nitrate Standard Solution, 10 mg/L as NO3-N, 44.3 mg/L as NO3 500 ml 1 $18.45 $18.45 Nitrogen -Ammonia, 1 mg/L 500 ml 1 $22.79 $22.79 Nitrogen -Ammonia, 10 mg/L 500 ml 1 $22.79 522.79 City Clerk Use Only Finance Committee Approval Date / f I / I c, City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR (f-t,<c 1 Department to expend $ 1,699.00 plus est. shipping costs of $ N/A to pay for or purchase 30 QT devices and RFHID receiver.-,/vrc-Ui(L 7i4-r 747e77Ci a. tG i2z 5(20,,0 Qu<sdc),.14 t So_ro /J?Cssi C5 rZ %-.Gsrnrce:re,e) This purchase or expenditure is being made because: To improve training sessions with better interactions with students. Vendor selected for this purchase: Turning Technologies Q Bids or written quotes were taken on this purchase, as follows: We received one bid. n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation • Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1410-1315 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is rent available balance is Respec (Sigrliature De.t. Head or Designee) $ 7,000.00'- $ 2,473.98 ,/ 5-44( , ifie, 420, 1201- Date ( ign ture Finance Dept. Review) 5-6) is Date Sent over 050615. Turning echnologies 255 West Federal Street Youngstown, OH 44503 Phone(866) 746-3015 Fax(330) 259-7615 Prepared by: Kristin Amendolea Account Executive (330) 259-7645 kmendolea@tumingtechnologiescom Prepared for. Jason Hemandez Waterloo Fire Rescue (319) 291-4460 jason.hemandez@waterloo-ia.org Waterloo Fire Rescue- 30 Seat QT System Price Quote DATE VALID FOR: SHIP VIA TERMS April 7, 2015 30 Days UPS Ground NET 30 Product ID Name RCQR-01 QT Device )RC-R04 RF HID Receiver 04 (No Storage) PKG-QT36 Case - QT - 36 Count NOTES: 1. Pricing does not include Shipping and Handling (S&H). S&H costs are based on number of systems purchased and selected delivery method. SW1 will be added in at the time of purchase. Systems are shipped via UPS Goad bless otherwise specified 2. The price quoted excludes applicable sales taxes. The actual invoiced price will include all applicable taxes required to he collected by Turing Technologies, LLC. 3. Normal order processing is 10 business days from the date your a -der is received, however orders can be expedited for a fee. SUBTOTAL Shipping& Handling2 Sales Tax TOTAL Price Qty. $50.00 30 $199.00 1 $0.00 1 E>dendedPrllce $1,500.00 $199.00 $0.00 $1,699.00 FREE Per State Guidelines $1,699.00 QT DEVICE The QT Device delivers a richer and more fulfilling response experience than ever before. Providing the same features as other RF clickers, the QT expands upon functionality by offering advanced capabilities such as a full QWERTY keypad and backlit screen for easy viewing. FUNCTIONALITY HIGHLIGHTS INPUT CAPABILITIES Multiple Choice, Multiple Response, Numeric Response, Short Answer, True/False, Essay PARTICIPANT LIST CREATION Automatically create participant lists with QT Device's user stored data or have participants log in to an existing list. Easily move from one session to another. SELF -PACED TESTING Participants use QT Device to navigate to any question on the test or assignment and select a response. The QT Device has the largest storage capacity in the industry, storing all responses into nonvolatile memory to ensure data security and stability. SUCCESSFUL TRANSMISSION Participants and presenters receive visual successful transmission notification. KEY FEATURES Full QWERTY keypad Large LCD screen and backlight Channel search Automatic input mode selection Letters, numbers and symbol support Participant ID submission with each response User feedback in both Presentation and Test mode Skip questions and return to questions at end of test Presenter can use real-time progress monitoring solution Presenter can display individual test results or a custom message to each participant Otechnologies TURNING 255 W. FEDERAL ST. YOUNGSTOWN, OH 44503 SPECS ENCLOSURE Dimensions: 5.6" L x 2.8" W x .75" H (143mm L x 73mm W x 19mm H) Weight: 4.8 oz. (with batteries) Lightweight, compact format LCD screen with backlight for optimum viewing Durable, rugged case ensures maximum longevity under extreme conditions USER INPUT QWERTY Entry 56 Keys, Glow in the Dark Keypad Supported Symbols., •";:!\?@#$% A &*()_+-=/<>[]{}?€£ DISPLAY 57.1 mm x 26.9mm viewable area Easy to read LCD Display Channel Number, Battery Life Indicator, Answer Choice, Response Confirmation POWER & POWER MANAGEMENT Two AAA batteries Average battery life is 6 to 12 months USER IDENTIFICATION Fixed device ID Use ResponseCard Programmer to adjust ID Setup is plug -and -play with TurningPoint RF TECHNOLOGY Up to 74 sessions can be running at one time in close proximity without interference Fully FCC, CE and Industry Canada certified RANGE Presentation Mode - Range for one RF Receiver is 200 feet (400 ft. coverage) Test Mode - Data is stored in nonvolatile memory until individual finishes test and uploads responses SUPPORTED PRODUCTS TurningPoint v.5.3 TurningPoint Cloud Insight 360 v.2.3.2 and higher Flow v.1.7 and higher f TURNINGTECHNOLOGIES t @TURNINGTECH 866.746.3015 TURNINGTECHNOLOGIES.COM City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date `5/I I / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $5500 plus est. shipping costs of $ to pay for or purchase additional sidewalk from Tennis Center to new parking lot. This purchase or expenditure is being made because: Building code requires us to have a hard surface path from Tennis Center to new parking lot. Vendor selected for this purchase: lt� J /xie r_S i Ali- tit r f EI Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Contractor was already pouring sidewalks and patio at Tennis Center and agreed to same square footage rate. To be able to get our occupancy certificate for the new Tennis Center this sidewalk had to be completed. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund 0 Road Use Tax Sewer 0 Sanitation ❑X Bonds ❑ Federal/other grants El Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4410-2176 37SPT TENNIS15 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 29,154.89 r/ and the current available balance is Respe bmitted, $ 26,436.80 V LGCfii.t.it:c„ (A),u- u2 (Signature Dept. FI94Designee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms1Pre-Authorization Tennis Center Sidewalks (Mar 2010) City Clerk Use Only Finance Committee Approval Date f i i — City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,000.00 plus est. shipping costs of $ to pay for or purchase scorecards for the three municipal golf courses. This purchase or expenditure is being made because: Supply of scorecards is low and more are needed. Vendor selected for this purchase: Woolverton Printing ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Woolverton Printing has the template design on file and can most quickly produce additional scorecards. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res bm i tted , 7 /(,(Ji 6'6-1 s ignature Dept. e or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ 2,000.00 ✓ $ 2,000.00 K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date i // City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 13,767.82 plus est. shipping costs of $ to pay for or purchase Parts and labor for the installation of one 22' automated gate at Leisure Services facility at 1101 Campbell Ave. This purchase or expenditure is being made because: To control access to the maintenance yard. Vendor selected for this purchase: Miller Fence & Flag Co. Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Miller Fence & Flag, Waterloo IA $13,767.82 D&N Fence Co, Cedar Rapids IA $14,030.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nX General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Automated Gate -Campbell Ave (2) (Mar 2010) (Project Code) $ 33,300 after amendment $ 11,383-.II0 ! 6, 7/(0 �{ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 5/ < < / t S The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 8,250.00 plus est. shipping costs of $ to pay for or purchase Labor and materials to repair and replace pavers throughout Riverloop Expo Plaza. This purchase or expenditure is being made because: Adjustments to fix trip hazards where pavers meet poured concrete is necessary to meet ADA standards. Some pavers have suffered plow or other damage as well. Vendor selected for this purchase: Hardscape Solutions ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Hardscape Solutions is the original installer. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: [11 General Fund n Road Use Tax n Sewer I I Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted,,, (Project Code) $ $ 12,500.00 ✓ (Signature D`e . H=:d or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Expo Paver Repair.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date t=Yi i j t City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning $ 3,400.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Appraisal of the following properties: South of 3561 University Avenue; 611 Jane St.; north of 2825 Crossroads Blvd and northwest corner of Greenhill Rd and Maynard Ave. This purchase or expenditure is being made because: To dispose of row and appraisal of drainage easement Vendor selected for this purchase: Valuation Services E Bids or written quotes were taken on this purchase, as follows: Valuation Services - $3,400 Rally Appraisal, LLC - $4,200 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: Q General Fund Road Use Tax ❑ Sewer ❑ Sanitation Qx Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010 08 5700 1313 ($2400); 411 07 5300 2103 ($1000) (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current avai alance is ResuIIr sittegi, lD $ 7,100 '`' $ 4059.51 yi 165,000 29,250'/ (Signature Dept. Head or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Valuation Services-4properties.xls (Mar 2010) D. Keith Jones. ASA President / Senior Appraiser Kim Casey Data Services Richard Henry Research Analyst VALUATION SERVICES, INC. REAL PROPERTY APPRAISERS AND CONSULTANTS Phone (319) 277-0477 - Fax (319) 277-0479 715 W. 1st Street, Cedar Falls, IA 50613 Sherman B. McNeal Certified General Appraiser Perry J. Miller Cert fed Residential Appraiser Greg Kohn Research Analyst Denyce Gallagher Office Manager January 27, 2015 Tim Andera, Associate Planner Community Planning & Development City of Waterloo 715 Mulberry St. Waterloo, IA 50703 File #: 14338KILO, r *-#0,OLDQs RE: Appraisal of three excess land parcels and one drainage easement acquisition. Dear Mr. Andera: At your request, I have inspected the properties mentioned above for the purpose of estimating the current market value in its "as is" condition and in the after condition in the case of 611 Jane St. Please consider this an invoice for work completed. Parcel #1: (south of 3561 University Ave.) Parcel #2: (611 Jane St., Waterloo) Parcel #3: (adj to 2825 Crossroads Blvd) Parcel #4: (NW corner of Greenhill Rd and Maynard Ave) $ 800 Total $3,400 If we can be of further assistance, please let us know. Sincerely, D. Keith Jones, ASA Accredited Senior Appraiser, Urban Properties American Society of Appraisers Certified General Real Property Appraiser Iowa License # 01228 $ 800 $1,000 - 2 $ 800 ,mod 120f/Cei Mayor BUCK CLARK COUNCIL MEMBERS DAVID JONES Ward I CAROLYN COLE Ward 2 PATRICK MORRISEY Ward 3 QUENTIN HART Ward 4 RON WELPER Ward 5 TOM LIND At -Large STEVE SCHMITT At -Large CITY OF WATERLOO, IOWA COMMUNITY PLANNING AND DEVELOPMENT 715 Mulberry Street • Waterloo, Iowa 50703-5783 • (319) 291-4366 Fax (319) 291-4262 NOEL C. ANDERSON, Community Planning & Development Director Building and Grounds Committee Meeting: December 1, 2014 Prepared: November 25, 2014 Dept. Head Signature: # of Attachments: SUBJECT: Approval of bid in the amount of $3,400 from Valuation Services of Cedar Falls, IA for the appraisal of four parcels that are located south of 3561 University Avenue, 611 Jane Street, north of 2825 Crossroads Boulevard and the northwest corner of Greenhill Road and Maynard Avenue. Submitted by: Noel Anderson, Community Planning & Development Director Recommended Building and Grounds Committee Action: Approval Summary Statement: The City has received bids from Valuation Services and Rally Appraisal, LLC to perform four separate appraisals. The following appraisals are described as follows: 1. South of 3561 University Avenue — A nearby property owner is requesting to vacate and purchase the right-of-way south of the property they own at 3561 University Avenue for storm water detention purposes. The right-of-way in question was purchased through the Interstate Substitution Program in the 1980s, which utilized federal funds to acquire the right-of-way. Iowa Code section 306.23 (see attached) requires that since federal funds were involved to acquire the right-of-way, an appraisal be completed by an independent appraiser, a notice be sent to the adjacent land owner(s) and prior land owner(s) to make them aware of the intent to sell the right-of-way, and have the opportunity to purchase the right-of-way. 2. 611 Jane Street — The City is requesting a temporary easement, as well as a permanent easement from the property owner at 611 Jane Street. Acquisition of both easements will require that vegetation be removed for a drainage improvements project. 3. Adjacent to 2825 Crossroads Boulevard — Nearby property owners are interested in vacating and purchasing a 50'x 170.18' of excess right-of-way along East San Marnan Drive. East San Marnan Drive was once known as Iowa Highway 412, however, it was decommissioned by the Iowa Department of Transportation and jurisdiction was turned over to the City in October of 1983. Iowa Code section 306.23 applies to this particular situation as well. 4. Northwest corner of Greenhill Road and Maynard Avenue — A nearby property owner is interested in purchasing the 65'x 110' lot that was purchased with Interstate Substitution Program money in October of 1985. Iowa Code section 306.23 applies to this particular situation as well. CITY WEBSITE: wwwci.waterloo.ia.us WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer Valuations Services of Cedar Falls, IA quoted a bid of $3,400 for completion of the four appraisals within a five week timeframe, and Rally Appraisal, LLC also of Cedar Falls, IA quoted a bid of $4,200 for completion of the four appraisals within a three week timeframe. A breakdown of the each appraisal cost is within the attached letters submitted by each respective firm. Staff recommends that the bid submitted by Valuation Services in the amount of $3,400, and completion of the appraisals within a five week timeframe be approved, as the submitted quotes seem to be consistent with other appraisals performed in the past for requests such as these, and staff is accepting of the five week timeframe to complete the appraisals. If you have any questions, please feel free to contact our office. Expenditure Required: None Source of Funds: Policy Issue: Sale of City property. Alternative: Background Information: ta: NA cc.• --file-- City Clerk Use Only Finance Committee Approval Date 5/l i / / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police $ 100.00 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase food purchase for children attending the Cedar Valley Safety Expo on April 20, 2015 This purchase or expenditure is being made because: food and snacks were purchased to give to children who attended the safety fair. The food was purchased with donated money from the WPPA. Cturt&I-c4( Po Cltz1) Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: purchased food at local stores Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants ❑X Other (specify) Dare Fund This expenditure is to be coded to the following budget line -item: 010-11- 1160-1532 11PRODARE (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully s)*mitted (Sig atre Dept. Designee) $ 50U $ 31 ✓ Date ( ignature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date .''//i i-5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,629.16 plus est. shipping costs of $ 0.00 to pay for or purchase Professional Liability insurance for the Tri-County Drug Task Force This purchase or expenditure is being made because: Annual renew) of professional liability insurance through the cities insurance carrier for the Tri-County Drug Task Force Vendor selected for this purchase: PCDM Insurance ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: PCDM Insurance is the insurance carrier that the city of Waterloo uses Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑X Other (specify) Sanitation Forfeiture funds This expenditure is to be coded to the following budget line -item: 010-11-1160-1512 11 TRI TRIF (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is $ 65,-OCC) $ /&>7W4✓ Respectfully submitted, `� , 3o f 22, (Signatur'e Dept. plead or Desi„ e) Date (SignatureFinance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date ' ` City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 12,086.71 plus ext. shipping cost of $ 400.00 Rebuild/repair Easton #2 Mixed Liquor Recycle pump. Flvgt 3501 Department to expend to pay for or purchase This purchase or expenditure is being made because: Oil in motor housing and waste in oil chamber. Vendor selected for this purchase: Quality Pump & Control nBids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Quality Pump & Control is rep. to repair this pump. Total cost including freight $12,486.71 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: 111Road Use Tax: Sewer: nSanitation: nBonds: nFederal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1471 (Fund - Department - Activity - Account Number) (ProjectCode) Viers, vv0 in which budgeted amount is $ 250,00o7ee- and the current available balance is Respectfully submitted, $ 1F-496:48 /o 7 ' la (Signature Dept. Head Or Designee) iDate (Signature Finance Dept. Review) Date Quality Pump & Control 84015th Street S. W. Mason City, IA 50401 Name / Address Waterloo, City of Waste Water Department 715 Mulberry Street Waterloo, IA 50703-5783 Quotation Date Quote # 3/30/2015 233 P.O No. Project Item Description Qty Cost Total Flygt 3501 Pump repair. Had oil in motor housing and waste in oil chamber need to replace seals and bearings. Clea n and bake stator Part Rebuild Kit 1 7,348.71 7,348.71 Part Clean and bake stator 1 495.00 495.00 Part FLS sensor 1 348.00 348.00 Part PT sensor 1 245.00 245.00 Freight Freight 1 400.00 400.00 Shop Labor 40 90.00 3,600.00 Shop Supplies 1 50.00 50.00 Subtotal $12,486.71 p) L401,1 ` m I ip,v r R $w P Sales Tax (5.0%) $0.00 Total $12,486.71 City Clerk Use Only Finance Committee y Approval Date 5 City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 7.850.10 plus ext. shipping cost of $ 200.00 to pay for or purchase Repair parts for #1 TAS Transfer Pump. This purchase or expenditure is being made because: Pump stopped rotating/pump lockup. Vendor selected for this purchase: MC2, Inc nBids or written quotes were taken on this purchase, as follows X Bids or quotes were not taken on this purchase because: MC2, Inc. is rep. for reair parts of this pump. Total cost including freight is $8,050.10. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: FiRoad Use Tax: Sewer: ❑Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 5M-14-5,00-1571 (Fund - Department - Activity - Account Number) (Project Code) f�inC s in which budgeted amount is Sys OD $ -359; A86,o0 t. /06 45;� $ 1.406.40 r G`�. 785 I and the current available balance is Respectfully submitted, r meAkdic 4h riz e-L 5=6 7.5- (Signature Dept. Head Or Designee) 0 Date (Signature Finance Dept. Review) Date /03/2015 21:51 4023339663 MC2 INC PAGE 01/01 6P 60 Mc2, Inc. 2320 S. 156th Circle • Omaha, Nebraska 68130-2511 • Phone (402) 333-9660 • FAX (402) 333-9663 FAX MEMO DATE: - . ATTN.' 6H COMPANY: 10 ; 1 - FAX#: /;— 7`fI/3 SUBJECT MESSAGE: 453,e1/.Q Se7f" e. Xer-4/ T-br 7gSO. /O v. vv r(€S0. /© FROM• Roger D. Gellhaus Total Number of Pages' .0G i R4 e 4% ass, is . .� Lr tr,' •emcv if 0 Ate, iEACV 43(1f4190(-2-,C '6/ TES TlZl�ti 5�= t!1 E-Mail Address!infnrd.w 94 _� City Clerk Use Only Finance Committee Approval Date O/ii/iti City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,435.50 plus est. shipping costs of $ 171.00 to pay for or purchase 6 - LED 120V-240V - Street Light Lamps This purchase or expenditure is being made because: Pilot project for LEDs to be installed on E. 5th St. between Mulberry & Lafayette Vendor selected for this purchase: LED Roadway Lighting ❑X Bids or written quotes were taken on this purchase, as follows: LED Roadway Lighting Halifax, Nova Sotia Canada Shine Retrofits NEOBITS Denver, Colorado $1,435.50 $3,171.42 $5,009.70 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ri Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1522 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ 11,000.00 V $ 7,789.27 6,0i8 Respectfully submitted, l 6),e,t1,va'L ! s ( ignature Dept. He d or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-May-Expenditure Pre -Authorization -Roadway Lighting -LEDs -TO budget1522-$1.435.50+171.00SH .xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date c ,/l I / i 5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 6,661.84 plus est. shipping costs of $ 25.00 to pay for or purchase Autodesk Infrastructure Design Suite Premium Software - 2016 Government Standalone License ELD + 1 year subscription This purchase or expenditure is being made because: Upgrade from 2005 version which is outdated. This is used to design & evaluate traffic signal projects and will interface with our GIS software. Vendor selected for this purchase: Autodesk Store �X Bids or written quotes were taken on this purchase, as follows: DLT Solutions Atlanta, GA Autodesk Store on-line $6, 661.84 $7, 345.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation ri Bonds n Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 411-17-7120-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res.ectfully submitted, (Si. ature Dept. ead or Designee) (Project Code) $ 15,000.00 " $ 14,183.44 ii_i 7 //%G.[-1'ZG'1 to (Signature Finance Dept. Review) Date K:\shared goodies\forms\2015-May-Expenditure Pre-Authorization-Autodesk Software - DLT Solutions -GO Bond-$6,661.84 .xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date '//1 1 / 7 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,454.75 plus est. shipping costs of $ 66.60 to pay for or purchase Multi -Pro Gas Power Driver and 2" Square Anchor Drive Cap (shipping increased from $55.00 to $66.60) This purchase or expenditure is being made because: Installation of sign posts. Vendor selected for this purchase: Campbell Supply Company E Bids or written quotes were taken on this purchase, as follows: Campbell Supply Company Waterloo, Iowa Iowa Power Products Iowa Falls, Iowa $2,454.75 $2,684.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Approved $2,509.75 - 3/9/15 (SH-+$12.60) Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1555 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,960.00 v and the current available balance is Respectfully submitted, (Si nature Dept. H a or Designee) ( Date Signature Finance Dept. Review) P $ 373~7`°7 Date K:lshared goodies\forms\2015-May-Expenditure Pre -Authorization -Gas Power Driver -Campbell - 2,521.35 - $12.60 increase over 3-15 pre- auth.xls (Mar 2010) Budget Amendment Descriptions for 5/11/2015 Finance Committee Meeting Agenda: 1. Approve the budget amendment for the Traffic Operations activity to budget for additional revenue received of $24,907 and to budget for additional expenses in that amount as submitted by the Traffic Operations department. 2. Approve the project budget for the Teen Area Remodeling project, funded with donations in the amount of $20,000 as submitted by the Library. 3. Approve the budget amendment to increase passenger facilities charges (PFC) revenue to the amount anticipated to be received by June 30, 2015 and budget for the use of cash restricted for PFC uses in the total amount of $63,000. 4. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co mittee approval required? YES )NO If so, date approved: / 1 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Traffic Operations Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 266 17 7120 3871 Damage Claims f i 3 G., 6, f 266 17 7120 1576 Traffic Parts // 36, G '2'6 309708 4-G,3ti0.00 266 17 7120 3502 Scrap 3,644.001266 17 712 1522 Light Bulbs 3,600.00 266 17 7120 3722 Refunds 489.00166 17 7120 1522 Light Bulbs 489.00 266 17 7120 3800 Misc. 41.00/266 17 7120 1522 Light Bulbs 41.00 266 17 7120 3877 Labor & Materials 5,433.00166 17 7120 1521 Elect. Supplies 5,433.00 C7 i//i.) 3 7( ()AMA-4z G o1 irrn 4,./00. a&G, /7 70o /5�"--, ��C sic t7irrGv Ly1ctJv.44-1 TOTAL $24,907.00 TOTAL $24,863.00 This amendment is being requested because: nserin R4L6.IUc0 LYt,),/C Wed GGCi r24/61 F^ 4e4/1.. u,js iv T-/4-7— i• X e-,1 ,ref '/&r /Roc& 61) 141 1,C4Pc- ? rh�G_ Prior Committee Actions (Dates): etfin69-1 (Signatur De t. ead or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wsers\shared goodies\forms\2015-May - Line Item Amendment TO-26617-7210-1576,21,22-Revenues to Operating budget $24,863.00-increase.xls (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Teen Area Remodel City Contract No. Project Manager Lori Petersen Project Budget Total $ 40,000.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No x CFDA # B. State Grant Yes Grant Name C. City Match No x Source of Funding D. Other Entities Yes Name x No RJ McElroy Trust, CFNEIA, Friends of the Library % Paid by federal grant Grant Agreement Number Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 0.00% 0.00% 0.00% 100.00% Done None ❑x ❑ r5 Yes No ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑ ❑x ❑x n 6. Include a brief description of the project in the space below: (REQUIRED) There is currently a teen area designated on the second floor of the library that is decorated with old table and chairs and provides computer/internet access with older outdated computers. The project calls for a remodeling of this area and a way to make it a separate area with its own noise, new furniture for both study and lounging and new updated computers and iPads with current software. Page 2 must be attached and signed. users\michelle-w\forms\project-worksheets-teen-area\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Teen Area Remodel Department No. project will be budgeted under 33 Activity No. project will be budgeted under 3160 REVENUES: City Clerk Use Only Finance Committee Approval Date S/ I' l l be assigned byhei ance Dept Pr• ct No.L ;33G 0 rro sett (Each column should only include amounts by fund) Fund: 010 Fund: 3000 Cash on Hand 3350 Federal Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3'd,ORJ McElroy Trust 20,000.00 CFNEIA 15,000.00 15,000.00 Friends of Library 5,000.00 5,000.00 Fund: Fund: Total 20,000.00 EXPENDITURES: TOTALS $ 20,000.00 $ 15,000.00 $ 5,000.00 $ $ 40,000.00 1583 Downloadable materials 1583 Downloadable materials 1583 Downloadable materials 1382 Building Improvements 20,000.00 15,000.00 5,000.00 40,000.00 TOTALS $ 20,000.00 $ 15,000.00 $ 5,000.00 $ $ 40,000.00 ( ignature Dept. Head) Date (Signature Finance Dept. Review) Date users\michelle-w\forms\project-worksheets-teen-area\Page 2 (Donat-non constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Co ittee approval required? YES NO If so, date approved: � i I / City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2015 submitted by the WATERLOO REGIONAL AIRPORT Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 291 29 7755 3456 Pass Fac Ch`r��g,,��� f U00.00 291 29 7755 1319 Other Prof Svc 8,000.00 0�/29 7755 3000 C'6f ? on 14U1 L '%/2- Lai DOt> 1 o7)7/29 77W 2111 iiiikfVJ 52, 56e) 010 29 7700 / 29 775' 2JO3 gn 1 I /(ef rl 1 n l ,500 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 010 29 7700 TOTAL TOTAL $4000.c0 This amendment is being requested because: p,� / , / PFC revenues and admin expenses are both running significantly higher than budgeted. ,/! 1 ddj7 Oki )//5i/ /C�7 vy2— p� 'Pets t°f 6/eV 1)e_ t^�iii-r�%t-le.r,' s1 /)fr'vr y�'a rl�� . ��r� i e ��Gr /'nto f`yJ5 t f>�°✓� rc ✓� 'e U.si`7r /'F - °Co/ke ied i7) pFi it \/VS G/ale. d LY- -/'casz pr pac Prior Cflmmi ee Actions (Dates): NONE (Signatu S?-//s- d or Designee) Date ?fir cif,, JI l Jji L u 1 (Signature Finance Dept. Review) 5:673 Date Date Posted (Finance Dept.) K:lusers\shared goodies \forms Amendment PFCs FY15.xls (Apr 2003)