The URL can be used to link to this page

Home My WebLink About04/13/2015FINANCE COMMITTEE April 13, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Ca11: Approval of Agenda Approval of Minutes of April 6, 2015 as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Mark Boesen, Manager of Rehabilitation Services and Jon Martin, Rehabilitation/Relocation Specialist Class/Meeting: 8-hour Lead Abatement Refresher Training Destination: Waterloo, Iowa Dates: 6/2/2015 Amount not to exceed: $350.00 2. Jason Hernandez, Medical Officer Class/Meeting: Iowa Critical Care Paramedic Course Destination: Waterloo, Iowa Dates: 4/13/15 - 4/20/15 Amount not to exceed: $645.00 3. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $9,563.25 Expenditure: Caulking of concrete sidewalk & expansion joints outside of Five Sullivan Brothers Convention Center (this is a continuation of last year). Leisure Services Amount and Estimated S/H: $3,250.00 Expenditure: Annual software service/maintenance agreement with Maximum Solutions. Leisure Services Amount and Estimated S/H: $1,261.45 Expenditure: Plumbing fixtures for new tennis center building. Leisure Services Page 1 of 209 Amount and Estimated S/H: $2,797.00 + $250.00 S/H Expenditure: Replacement decking for skate park. Leisure Services Amount and Estimated S/H: NTE $2,000.00 Expenditure: Additional jerseys and caps for youth baseball and softball programs. Police Amount and Estimated S/H: $1,800.00 Expenditure: Renewal of Internet Evidence Finder software license and purchase a Mobile Artifacts module and software maintenance support for it. Police Amount and Estimated S/H: $4,028.00 Expenditure: Removal of windows and overhead door of property building and replace with block, repair wall to the rear of building that has cracks in mortar. Traffic Operations Amount and Estimated S/H: $1,187.73 Expenditure: Replace copper water service from pavement box - 30 ft. on Mitchell Ave. Waterloo Fire Rescue Amount and Estimated S/H: $1,620.00 Expenditure: Bi-Annual Cardio/Pulmonary Examinations. BUDGET LINE ITEMS TO BE AMENDED 4. Approve the project budget amendment to return the loan reserve funds to HUD for the Section 108 loan program in the amount of $517,472 as submitted by the Finance Department. 5. Approve the project budget for the Multi -Family Round 6 Grand Crossing project funded with a federal grant in the amount of $3,711,224 as submitted by Community Development. 6. Approve a budget amendment to increase the amount of general obligation bond funds expected to be spent by June 30, 2015 in the amount of $2,500,000 submitted by the Finance Department. 7. Approve budget amendment to use cash balances in the Waterloo Police Department Forfeitures in the amount of $10,000 and cash balances for Tri-County Drug Task Force in the amount of $10,000 submitted by the Police Department. 8. Approve the project budget for the IDOT Air Service Development grant, funded by the IDOT in the amount of $28,000 and funded by the airport operating budget $7,000 as submitted by the Airport. Page 2 of 209 BILLS PAYMENT 9. April 13, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 209 Sent over 040715 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Jason Hernandez, Medical Officer DATE: April 6, 2015 FINANCE DEPT. STAFF ONLY LINE ITEM USED OIL /2 / 4/U `>`6' FY (S BUDGETED 6a7/) EXPENDED YTD „-{cfi' THIS REQUEST LEFT AFTER THIS j= REQUEST v757;2- DPTG J '7,J Gf /J'2%'/5 NAME OF CLASS / MEETING: Iowa Critical Care Paramedic Course DESTINATION: DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 13, 2015 RETURN DATE: April 20, 2015 DATE(S) OF MEETING: April 13-20, 2015 PURPOSE OF TRAVEL: Will be attending the aforementioned class at Unity Point Health, Allen Hospital in Waterloo, IA. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $645.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $645.00 BUDGET LINE ITEM: 010-12-1410-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 0 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NEC AND BE - AL TO CITY DEPARTMENT HEAD S I APPROVE THIS TRAVEL REQUEST MAYOR DA1'E DATE Unity Point Health- Allen Hospital & Hawkeye Community College April 13-20, 2015 • 8:00 a.m. - 4:00 p.m each day Allen Hospital Waterloo, Iowa Registration NOW Open For more information: www.hawkeyecollege.edu/go/ems To regsiter contact John Cockrell 319-296-4428 Cost:$ 645.00 (includes all materials) Unity Point Health Allen Hospital COMMUNITY COLLEGE I n 101-v C i� �l �Z-�� - fYE -iE `r'v-\. a TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ? 3„? /34/6 FY �I'/BUDGETED 7UUD EXPENDED YTD THIS REQUEST 366 LEFT AFTER THIS REQUEST DATE �!�✓I G/ -/ Ori.inal - Clerk/Finance Co. - be•.rtment NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehabilitation Services JON MARTIN, Rehabilitation/Relocation Specialist DATE: March 30, 2015 NAME OF CLASS / MEETING: 8 HOUR LEAD ABATEMENT REFRESHER TRAINING DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: June 2, 2015 RETURN DATE: June 2, 2015 DATE(S) OF MEETING: June 2, 2015 PURPOSE OF TRAVEL: Attend 8-Hour Lead Abatement Refresher Training Worker & Contractor Course for certification as a lead abatement specialist. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $350.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 350.00 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION 175.00 - MB TOTAL: $ 175.00-JM PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIQLTO THE CITY OF WATERLOO NOEL ANDERSON, CPD DIRECTOR MAYOR DEPARTMENT HEAD DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST LEAD ABATEMENT REFRESHER TRAINING Worker & Contractor The 8-hour Lead Abatement Refresher training course is available on Tuesday, June 2, 2015 - 8:00am - 4:30pm, at the Waterloo Fire Rescue Regional Haz Mat Training Center 1925 Newell St., Waterloo, IA COST: Waterloo Community Development Discounted Group Pricing $175 per person (regular rate is $200) Due to limited class size , pre -payment and pre -registration are required REMINDER! STATE OF IOWA AND EPA RULES REQUIRE THAT: • EVERYONE on -site during lead abatement MUST be certified in lead abatement, REGARDLESS of their purpose or job activity. • On the job training for lead abatement is NOT allowed. • If you miss your training renewal date, you may NOT perform any abatement activities until your training has been completed. REGISTER FOR CLASS TODAY! CALL 888-710-1315 or 515-331-1690 OR complete the information below and register by fax (515)727-1440 Name: / 7/{.A3oe--5AJ Phone: 319- Z9 /- eNZ Company: Zect.dee-lco a'r/o7CCH, Email: /ige'.'. ,SoeSe.7 c LJa.Zerl00 -/4 • Or-G Payment Method: VISA MASTERCARD DISCOVER Credit Card #: Expiration Security Code Name on Card: LEAD SAFETY 4725 Merle Hay Rd I Des Moines, IA 50322 www.lowaLeadSafety.com LEAD ABATEMENT REFRESHER TRAINING Worker & Contractor The 8-hour Lead Abatement Refresher training course is available on Tuesday, June 2, 2015 - 8:O0am - 4:30pm, at the Waterloo Fire Rescue Regional Haz Mat Training Center 1925 Newell St., Waterloo, IA COST: Waterloo Community Development Discounted Group Pricing $175 per person (regular rate is $200) Due to limited class size , pre -payment and pre -registration are required REMINDER! STATE OF IOWA AND EPA RULES REQUIRE THAT: • EVERYONE on -site during lead abatement MUST be certified in lead abatement, REGARDLESS of their purpose or job activity. • On the job training for lead abatement is NOT allowed. • If you miss your training renewal date, you may NOT perform any abatement activities until your training has been completed. REGISTER FOR CLASS TODAY! CALL 888-710-1315 or 515-331-1690 OR complete the information below and register by fax (515)727-1440 Name: ""--10 NI MART/A/ Company: VVc 6e//o0 ' eWelo✓a6yjeiti_ Phone: 3/ /- z 6 /- yvZ 9 Email: :jdr .. VAckt- .4t. We er(Oo -icy. O r-` Payment Method: VISA MASTERCARD DISCOVER Credit Card #: Expiration Security Code Name on Card: >, l al M LEAD SAFETY 4725 Merle Hay Rd I Des Moines, IA 50322 www.lowaLeadSafety.com City Clerk Use Only Finance Committee Approval Date 1"t/ (< / 1 ', City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 9,563.25 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Caulking of concrete sidewalk & expansion joints outside of Five Sullivan Brothers Convention Center (this is a continuation of last year services) Vendor selected for this purchase: Restoration Services, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Restoration Services - $3.25 per linear ft Todd Van Doran - $3.45 per linear ft ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is �pl$ctfull bmitted, (ice N=7-iS (Signature Dept. Head or Designee) Date $ i/vr7' ✓ $ Oslo"��✓ �ii, cc/rrQ?cam Jr,cI24J - (Sighature Finance Dept. Review) Lr-7i› Date K:lshared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date VI //iAS' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 3,250.00 plus est. shipping costs of $ na to pay for or purchase annual software service/maintenance agreement with Maximum Solutions. This purchase or expenditure is being made because: this agreement ensures support and maintenance of our software that handles all program registration and membership/facility management. Vendor selected for this purchase: Maximum Solutions ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: this is the only company that can offer the service on this product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-t1 9 $1,625 010-37-4180-1-31-9 $1,625 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, � 7 ,-re1t,ce(� &),r,r,C> 7 jai ("(Signature (Sig ature Dept. He r Designee) Date (rig`nature Finance Dept. Review) Date (Project Code) $ r�� 5 mil, - $ K:\shared goodies\forms\Copy of max pre auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date `V 3 i j- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,261.45 plus est. shipping costs of $ na to pay for or purchase plumbing fixtures for new tennis center building This purchase or expenditure is being made because: to install plumbing fixtures in new tennis center building Vendor selected for this purchase: Ferguson Supply ❑X Bids or written quotes were taken on this purchase, as follows: Ferguson Supply $1261.45 McDonald Supply $1299.94 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Road Use Tax n Sewer n Sanitation Bonds Federal/other grants n Other (specify) hotel motel This expenditure is to be coded to the following budget line -item: 010-37-4105 2151 37HMT.TENNIS15 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, 1 I 4/7 A (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth for Tennis Plumbing (Mar 2010) $ 5,857.00 ✓ $ 4,297.00 City Clerk Use Only Finance Committee Approval Date ' ' l '' / / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,797.00 plus est. shipping costs of $ 250.00 to pay for or purchase replacement decking for skate park This purchase or expenditure is being made because: to replace damaged decking at the skate park. Vendor selected for this purchase: Buy Skatelite ❑X Bids or written quotes were taken on this purchase, as follows: Buy Skatelite $2797.00 + $250.00 shipping Carampworks $2797.34 + $414.71 shipping ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: G10-3-7-420E1-1549 and 010-37-4100-1-535 )6.65. 7 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is F3.espectfuRy submitted, $ ,loop .,'- /f5?J0 od a $ / SUC) 2- L () (Signature Dept. Head or Design ) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Authorization ate park decking.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date "4/ I _.// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ me 2,000 plus est. shipping costs of $ na to pay for or purchase additional jerseys and caps for youth baseball and softball programs. This purchase or expenditure is being made because: Participants in our baseball and softball programs receive jerseys as part of their registration fee. Vendor selected for this purchase: AD Starr (Pittsburgh, PA) 571 l Bids or written quotes were taken on this purchase, as follows: AD Starr (Pittsburgh, PA) $1,786.06 BSN Sports (Cedar Falls, IA) $1,914.00 Craft Cochran (Cedar Falls, IA) did not submit bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund Bonds Road Use Tax Federal/other grants Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4200-1566 Optimist Equipment (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful! submitted, (Project Code) $ 42,000.00 r/ Zi (Signature Dept. .. or Designee) Date ( Ignature Finance Dept. Review) Date K:\shared goodies\forms\addtl jersey pre auth (Mar 2010) City Clerk Use Only Finance Committee Approval Date VI 3 / 1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 1,800.00 plus est. shipping costs of $ 0.00 to pay for or purchase Renewal of Internet Evidence Finder software license and purchase a Mobile Aftifacts module and software maintenance support for it. This purchase or expenditure is being made because: This equiptment is used by ICAC Investigators to locate hidden and deleted Internet evidence on computers, smartphones, and tablets. Vendor selected for this purchase: Magnet Forensics ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Magnet Forensics is the sole provider for the software license already used by the Investigator assigned to investigate crimes against children Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-1100-1105-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is spectfully s mitted, (Sign ture Dept. Head r esignee) Date (Signature Finance Dept. Review) Date (Project Code) $ v/,6,4,„4 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 'tA 3 / ( The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,028.00 plus est. shipping costs of $ 0.00 to pay for or purchase Removal of windows and overhead door of property building and replace with block, repair wall to the rear of the building that has cracks in mortar. This purchase or expenditure is being made because: it is necessary to secure the windows and overhead door in this area of the building so the property /evidence area is secure. The wall needs repair from aging Vendor selected for this purchase: SJ Construction Q Bids or written quotes were taken on this purchase, as follows: SJ Construction $4,028.00 Kidder Construction $ 6,680.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 414-11-1100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Renspectfully bmitted, (Signature Djept. H (Project Code) $ I�/ IfCPC 1 n A �> ? , %r%' -ftl D to (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 4/i 3/t The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,187.73 plus est. shipping costs of $ to pay for or purchase Replace coper water service from pavement box - 30 ft. on Mitchell Ave. This purchase or expenditure is being made because: Water line damaged during installation of traffic signals at Baltimore & Mitchell Vendor selected for this purchase: Frickson Bros. Excavating n Bids or written quotes were taken on this purchase, as follows: Frickson Bros. Excavating Evansdale, IA $1,187.73 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 413-17-7161-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /l 1&) (Project Code) $ 25,000.00 V $ 25,000.00 V 6-1 Signature Dept. Hea or Designee) Da a (Si rlatbre Finance Dept. Review) Date K:\shared goodies\forms\2015-April-Expenditure Pre -Authorization -Water Line Repair- Frickson-Mitchell & Baltimore GO Bond-$1,187.73.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 4� t 3// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR $ 1,620.00 plus est. shipping costs of $ N/A Bi-Annual Cardio/Pulmonary Examinations Department to expend to pay for or purchase This purchase or expenditure is being made because: These respiratory physicals are a contractual obligation. Article XXIII-Health and Safety Section 23.02 (Page 35) Vendor selected for this purchase: Allen Occupational Health ❑x Bids or written quotes were taken on this purchase, as follows: There is a City wide contract with Allen Occupational Health for all medical services for City employees. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1314 (Health Services) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf (Project Code) �_ rv✓ $ 7,000.00 $ 510.32 +1110.00 > // CeaO j U.A,ca'/z._ 7 /s (Signa ure D=.t. Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 040715. Budget Amendment Descriptions for 4/13/2015 Finance Committee Meeting Agenda: 1. Approve the project budget amendment to return the loan reserve funds to HUD for the Section 108 loan program in the amount of $517,472 as submitted by the Finance Department. 2. Approve the project budget for the Multi -Family Round 6 Grand Crossing project funded with a federal grant in the amount of $3,711,224 as submitted by Community Development. 3. Approve a budget amendment to increase the amount of general obligation bond funds expected to be spent by June 30, 2015 in the amount of $2,500,000 submitted by the Finance department. 4. Approve budget amendment to use cash balances in the Waterloo Police Department Forfeitures in the amount of $10,000 and cash balances for Tri-County Drug Task Force in the amount of $10,000 submitted by the Police department. 5. Approve the project budget for the IDOT Air Service Development grant, funded by the IDOT in the amount of $28,000 and funded by the airport operating budget $7,000 as submitted by the Airport. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approved: VI 3 // City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 228 32 6100 3000 Cash on hand 32BDI RSRV 517,472.00 228 32 6100 1785 Refunds 32BDI RSR\ 517,472.00 TOTAL $517,472.00 TOTAL $517,472.00 This amendment is being requested because: a Section 108 Loan intended to be made using HUD grant funds received was never completed as anticipated. The time period for using this program has expired and therefore, these grant funds need to be returned to HUD. The funds were not refunded in FY14 as originally budgeted; therefore, an amendment is needed for this refund in FY15. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date • u (Signature finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms \Budget Amendments_FY15 (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Multi -Family Round 6-Grand Crossing City Contract No. Project Manager Project Budget Total 08-DRH-211 Nancy Gulick $ 2,e587666490 ? 7f( r.14. 1. How will this project be funded? A. Federal Grant Yes X No c "IA 3/, To be assigned by the Finance Dept. Project No. Subproject No. CFDA # 14.218 % Paid by federal grant 100.00% Grant Name Multi -family new construction Round 6 B. State Grant Yes Grant Name C. City Match D. Other Entities Yes Name No Source of Funding none No Grant Agreement Number 08-DRH-211 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Not received yet (amendment to existing contract) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. Comm Dev-various 6. Include a brief description of the project in the space below: (REQUIRED) New construction of Grand Crossing mixed income rental units. Done None El 0 Yes No ❑a ❑ ❑ ❑ ❑ ❑ ❑X ❑ ❑X ❑X ❑ Page 2 must be attached and signed. K:\shared goodies\forms\NC Rnd 4 10-1-20121Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) Multi -Family Round 6-Grand Crossing Department No. project will be budgeted under 32 Activity No. project will be budgeted under 5854 32MF6 ADM6,BLD6, INF6 City Clerk Use Only Finance Committee Approval Date 41i3/ < To be assigned by the Finance Dep Project, No. Subproject No. (Each column should only include amounts by fund) Fund:224 Fund: Fund: Fund: REVENUES: 3000 Cash on Hand 3,1 11, 224 :43111Federal Grant -Vacs t rtti 3 00 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds EXPENDITURES: 50 224 1111 Salaries - Regular 443(i88700 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City TOTALS $r3,7.23794643-' $ 111; /74 Total $37lit tt} 3,72.8,000.00 $ $ - $G46 1714 2 "1 1390-contractual services 3,650,000.00 3,650,000.00 1706- Housing Assistance 1121 FICA ,000.00 1122 IPERS 5,000.00 5000.00 1327 Res rehab 0.00 1313 Legal Sery ',000.00 2,000.00 2,000.00 �1�j� 1.2- 111 2111 TOTALS $ 3 .00 $ - $ - $ - $ d,7237o9A.00- � r (Signature Dpt. Head) Date Y`16e,,".11 . ),L?.124ui (Signature Finance Dept. Review) Date K:\shared goodies\forms\NC Rnd 4 10-1-2012\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C ttee approval required? YES NO If so, date approved: /1 3/I 5— City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 414 03 8980 3000 GOB cash (prior year proceeds) 2,500,000.00 414 08 6100 1358 Econ Dev 2,500,000.00 TOTAL $2,500,000.00 TOTAL This amendment is being requested because: previously we budgeted $8,000,000 in total GO bond expenses for capital & economic development projects and we are projecting to spend more than that in FY15. The additional expenses are covered from bond proceeds received in prior years that weren't spent in those years. $2,500,000.00 Prior Committee Actions (Dates): ig tur �j. Head or Designee) Date (Signature Finance Dept. Review) `71-77 Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\Budget Amendments_FY15 (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ Co ittee approval required? YES NO If so, date approved: 411 3 /t 4 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 15 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1100 1533 Fuel 2,000.00110 11 1100 1397 Towing 2,000.00 010 11 1100 1533 Fuel 500.00."20 11 1100 1568 Crime Lab Supply 500.00 010 11 1150 3000 WPD Cash On Hanc 11TRI.WPDF 5,000.00 010 11 1150 1512 WPD Forf. 11TRI.WPDF 5,000.00 / 010 11 1160 3000 Tri Co. Cash 11TRI.TRIF V 10,000.00 010 11 1160 1512 Tri County Forf. 11TRI.TRIF 10,000.00 on Hand 010 11 1100 1569 Motorcyle Repair 240.00 ter- 010 11 1100 1384 Motorcycle Lease 240.00 TOTAL $17,740.00 This amendment is being requested because: To conform with the City's budget line item control policy. Use carryover cash for Tri County increase of expenditure. TOTAL $17,740.00 Prior Committee Actions (Dates): (Signature Dept. Head or LIf7)15 Date /17/.cFi/ (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\csbudgetamendregform (Apr 2003) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO 4/13/t Project Name (from page one) IDOT Air Service Development FY15 Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7760 / 7700 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3353 Federal U-Step Grant 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3720 Donations - Restricted 3750 Sale of Bonds 3800 Miscellaneous Revenue 3111 Hotel/Motel Tax EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: 291 010 Fund: Fund: 28,000.00 Total 28,000.00 TOTALS $ 28,000.00 $ - $ - $ $ 28,000.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1319 Other Prof 1351 Advertising (Signature Dept. 28,000.00 7,000.00 35,000.00 TOTALS $ 28,000.00 $ 7,000.00 $ $ - $ 35,000.00 Date Jar e/L L /,,i, wr (Signature Finance Dept. Review) Date users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY15.xls\Page 2 (Donat-non constr) (April 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name IDOT Air Service Development FY15 City Contract No. Project Manager Project Budget Total Keith Kaspari $ 35,000.00 1. How will this project be funded? A. Federal Grant Yes No X CFDA # Grant Name B. State Grant Yes Grant Name C. City Match No 2015 Air Service Development Program Source of Funding Airport Operations Budget D. Other Entities Yes Name % Paid by federal grant % Paid by state grant % Paid by City No X % Paid by other entity Attach copies of any grant agreements that will fund the project (REQUIRED) 2. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, attach authorization to purchase real property to this document. 3. Please indicate any non -participating expenses that you are aware will be incurred, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 4. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 80.00% 20.00% Done None ❑X ❑ Yes No ❑ ❑X ❑ ❑ Done None ❑ ❑ Yes None ❑ ❑X ❑ El ❑ ❑X 0 El 5. Include a brief description of the project in the space below: (REQUIRED) This is an agreement between the Waterloo Regional Airport and the Iowa Department of Transportation for Air Service Sustainment funding. Pursuant to the terms of this agreement, the Iowa DOT agrees to provide authorized funding to help in air service development activities to include: marketing to sustain and increase capture of existing Waterloo area demand for passenger air service using television, radio and print advertising. Page 2 must be attached and signed. users\michelle-w\forms\Project Budget Wkshts_IDOT Air Svc Dev FY15.xls\Page 1 All Projects (Feb 2007)