Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
03/30/2015
FINANCE COMMITTEE March 30, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Ca11: Approval of Agenda Approval of Minutes of March 16 2015 as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Four 4 Waterloo Police Officers Class/Meeting: CTK Interview and Interrogation School Destination: Waterloo, IA Dates: 4/27/15 - 4/29/15 Amount not to exceed: $975.00 2. Jeff Siebel Property Safety Ins ep ctor Class/Meeting: ICC Technology Exam - Fire Marshall Destination: Coralville, IA Dates: 4/28/15 OR 5/4/15 Amount not to exceed: $116.00 3. Mark Boesen M r of Rehabilitation Svcs Jon Martin and Matt Chesmore Rehabilitation/Relocation Specialists Class/Meeting: IAHO Spring Conference Destination: Waterloo, IA Dates: 4/8/15 - 4/10/15 Amount not to exceed: $600.00 4 Two (2) Racine Police Officers Class/Meeting: Community Oriented Policing Program Destination: Waterloo, IA Dates: 4/21/15 Amount not to exceed: $361.00 5. Tim Mo er Chief Electrical Ins ector and Dan Youn blood Class/Meeting: Annual IAEI Chapter Meeting Destination: Ames, IA Dates: 4/8/15 - 4/10/15 Amount not to exceed: $500.00 6. Michelle Weidner Chief Financial Officer Class/Meeting: Iowa League of Cities Leadership Summit Workshop Destination: Des Moines, IA Page 1 of 274 Dates: 4/10/15 - 4/11/15 Amount not to exceed: $290.00 7. Refund request by Laura Meyers, Estate Executor, 236 Hillside Ave., in the amount of $54.00 for garbage fees paid on vacant home after mother passed away. 8. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $7,524.00 Expenditure: Spring & Fall cleanup; monthly maintenance for Waterloo Public Library. Building Maintenance Amount and Estimated S/H: $2,510.00 Expenditure: Spring & Fall clean up; monthly maintenance for Five Sullivan Brothers Convention Center. Cultural and Arts Amount and Estimated S/H: $1,400.00 Expenditure: Advertising - Fiesta de Mayo Festival March 30-May 2, 2015. Cultural and Arts Amount and Estimated S/H: $1,709.25 Expenditure: Purchase of an Ariens 28" Professional Series snow thrower. Human Rights Amount and Estimated S/H: $5,000.00 Expenditure: Sponsorship of the BPA Program at West High. Leisure Services Amount and Estimated S/H: NTE $16,000.00 Expenditure: Architectural services for FY2015 Chemical Storage Building. Leisure Services Amount and Estimated S/H: $1,140.00 Expenditure: Repairs to fire extinguishers. Leisure Services Amount and Estimated S/H: $5,713.20 Expenditure: 12 Picnic tables to be used for events in the downtown area. Leisure Services Amount and Estimated S/H: $2,886.00 Expenditure: Golf course supplies from Standard Golf. Leisure Services Amount and Estimated S/H: NTE $7,000.00 Expenditure: Replacement doors and hardware for 15 park restrooms. Leisure Services Page 2 of 274 Amount and Estimated S/H: $9,306.00 Expenditure: Chemicals and fertilizers for turf management at city parks, right- of-ways, and ball diamonds. MIS Amount and Estimated S/H: $5,571.00 Expenditure: McAfee end -point anti -virus software renewal for all city computers. Planning Amount and Estimated S/H: $12,700.00 Expenditure: Complete Phase I Environmental Site Assessment reports and a combined technical memo outlining groundwater levels for Airport Area Industrial Park Environmental Work. Planning Amount and Estimated S/H: $1,150.00 Expenditure: Asbestos survey services for 1823 & 1827 Black Hawk Street. Sanitation Amount and Estimated S/H: NTE $25,000 Expenditure: Replacement garbage carts. Sewer Amount and Estimated S/H: $5,382.81 + $420.00 S/H Expenditure: Replacement Sampler for Lagoon Effluent. Sewer Amount and Estimated S/H: $3,342.00 + $300.00 S/H Expenditure: Pump repair parts for Cattle Congress Sanitary lift Station # 1 Pump. Street Amount and Estimated S/H: $14,481.50 Expenditure: Replacement and reconditioning of upper and lower frame pivot assembly on 544J Loader. Traffic Operations Amount and Estimated S/H: NTE $13,000.00 Expenditure: 3-Decorative Poles and 15-Fixtures. Traffic Operations Amount and Estimated S/H: NTE $7,000.00 Expenditure: Traffic Safety Awareness Project (Drive Safe Cedar Valley). Waterloo Fire Rescue Amount and Estimated S/H: $2,380.00 Expenditure: Annual support renewal for our FIREHOUSE software. Page 3 of 274 BUDGET LINE ITEMS TO BE AMENDED 9. Approve the project budget for the Plant Some Shade #14 project, funded with a grant from the Iowa Department of Natural Resources in the amount of $6,238 and by the sale of trees in the estimated amount of $6,000, as submitted by Leisure Services. 10. Approve use of carryover cash restricted for Tri-County forfeiture expenditures in the amount of S15,000. BILLS PAYMENT 11. March 30, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 4 of 274 CITY OF WATERLOO Committee Communication Finance Committee Meeting: 03/30/2015 Prepared: Nancy Higby Dept. Head Signature: Suzy Schares # of Attachments: SUBJECT: Refunds Submitted by: Suzy Schares, City Clerk Recommended Committee Action: Approval of the following refunds: Laura Meyers is requesting a refund of the garbage fees for the billing quarters of August 2014 and November 2014. The home belonged to her mother, Kate Thorpe, who passed away in May of 2014. The home was vacant since that date, and has since been sold. Laura Meyers is the Executor of her mother's estate. Summary Statement: The above individual, as Executor of the Estate, has requested a reimbursement of garbage fees paid on a vacant home. The letter and account information is attached. Payment to be mailed to the Attorney for the Estate, Eric Miller, Waterloo, IA. Expenditure Required: 154 (Y Source of Funds: GARBAGE REFUND Policy Issue: None Alternative: Not give the reimbursement. 525-15-5400-1785 Background Information: Per the requestor, a Waterloo Water Works employee instructed her to contact City Hall for a refund of garbage fees paid on property which was vacant after her mother deceased. Kate Thorpe Estate Laura Meyers, Executor 108 Randall St. Reinbeck, IA 50669 City of Waterloo Clerk & Finance Department 715 Mulberry St. Waterloo, IA 50703 Dear Sir or Madam, My mother passed away in May of 2014 and her home has been unoccupied since then. We have sold the home with a closing date of February 26, 2015. I was instructed by the Water Works department to write to your office to request refund of the garbage fees for the months of August, 2014 and November, 2014. The total amount requested is $54. Please send a check in the amount of $54 payable to Laura Meyers, Executor and forwarding to 108 Randall St., Reinbeck, IA 50669. Thank you, Laura Meyers 04//0-0 („3/60 A 3 ggto UUG6DFR DISPLAY 2/12/15 16:06:55 Display Account History Account No 07 70 1880 9972 Billing Date Customer THORPE KATHRYN Ph 291-7131 Activity FP Address 236 HILLSIDE AVE WATERLOO 5=Payments ? Billing Consu Water Sewer Garbage STORM Total St Cnd Date Payment Payment Payment Payment Payment 2/16/15 0 11/18/14 0 22.47- 37.50- 27.00- 8.25- 95.22- P 8/18/14 1 22.47- 37.50- 27.00- 8.25- 95.22- P 5/15/14 4 22.47- 37.50- 27.00- 8.25- 95.22- P 2/14/14 5 22.47- 37.50- 27.00- 8.25- 95.22- P 11/18/13 5 20.44- 37.50- 27.00- 8.25- 93.19- P F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt F19=Cust F20=Meter F21=Cust His F22=Bill His Last option was: DAILY OPERATIONS TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015 1- BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 0 /71"Bh1,.t13 9zc,ITD l6/7,07 3Z5"i6 py - Department NAME(S) AND POSITION(S): Four (4) Waterloo Police Officers DATE: March 11th, 2015 NAME OF CLASS / MEETING: CTK Interview and Interrogation School DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 27, 2015 Return Date: April29th, 2015 DATE(S) OF MEETING: April 27t -29t , 2015 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to send four (4)Officers to CTK Interview and Interrogation school at Hawkeye Community College, in Waterloo, Iowa. This three day school is taught by CTK Group, which are investigators from the Iowa Division of Criminal Investigation. The attendees will be taught how to improve their interview and interrogation skills to better improve our ability to solve crimes. The only cost to the training is the registration fee. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $.00 $.00 $975.00 $.00 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 975.00 Rental car PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 243.75 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR Z` - //li lcc- 3 /3o/i5 DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE TEM USED l) 2Z 5 l ()L FY BUDGETED (O '70; �} ENDED YTD Q THIS REQUEST LEFT AFTER THIS REQUEST DATE . - Original - Clerk/Finance y - De • • tment NAME(S) AND POSITION(S): Jeff Siebel, Property Safety Inspector DATE: 3/25/2015 NAME OF CLASS / MEETING: ICC Technology Exam — Fire Marshall DESTINATION DEPARTURE POINT Coralville, Iowa IF NOT WATERLOO DEPARTURE DATE: April 28, 2015 or May 4, 2015 RETURN DATE: April 28, 2015 or May 4, 2015 DATE(S) OF MEETING: April 28, 2015 or May 4, 2015 PURPOSE OF TRAVEL/TRAINING Exam WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, Iowa PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING 116.00 (exam, REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 116.00 AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-22-5100-1346 GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 116.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF1NATEO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE 3/30 K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE TEM USED FY I BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 214j'2515%i3419 '7t66. C /75, 2Z� /22,/ 50 ` Cop - De. rtment NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehabilitation Services JON MARTIN and MATT CHESMORE, Rehabilitation/Relocation Specialists NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DATE: March 17, 2015 DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 8, 2015 RETURN DATE: April 10, 2015 DATE(S) OF MEETING: April 8-10, 2015 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification Programs - Courses on Bats & Wildlife Control, Drugs & Meth Labs in Iowa, Fire Safety- Certification and Recertification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ -0- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $600.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE MISCITOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO 300.00-MB TOTAL: $ 150.00-MC&JM PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND EFi 14 THE CITY OF WATERLOO NOEL ANbERSON, CPD DIRECTOR DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR R cared Goodies\Forms\Travel Request Form January 2010 DATE rFi ire Safety - Certification & Re -certification Fire Safety - Certification & Re -certification Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Mark Boesen Community Development 620 Mulberry St. Waterloo, IA 50703 IAHO SPRING CONFERENCE CERTIFICATION & RECERTIFICATION April 8, 9 & 10, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark I3oesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or call 319-291- 4429 c - ;*iformation. The IAHO website address is: www.iaho.org Circle all courses being taken. COURSES: Bats & Wildlife Control Drugs & Meth Labs in Iowa Fire Safety (Course #038319) Fire Safety, cont. COST FOR CONFERENCE: Bats & Wildlife Control Drugs & Meth Labs in Iowa Name: / 1/, A , �QESG--sc/ April 8,2015 8:30am-12pm April 8, 2015 1:00 pm - 4:00 pm April 9, 2015 8:30 am - 4:30 pm April 10, 2015 8:30 am - 12 pm $200.00 - Non Members $200.00 - Non -Members Organization: ATER-WO �' ,r4 ,i t u,J , Ty Business Address ,S.S.# art "b ✓Lca, de-'LGAty so 763 Phone: ?/ 9-Z9/- 4/yZ9 , e-mail Address: rr9erl'. Z6es—,t @ u3a.1-erk36 - IAHO SPRING CONFERENCE Wednesday April 8, 2015 8:00 — 8:30 Registration 8:30 — 12:00 Wildlife Class 12:00 —1:00 Lunch** 1:00 — 4:00 Drugs Class Ten minute breaks will be offered each hour. BATS & WILDLIFE CONTROL Corey Meier Everything you always wanted to know about Bats & other critters, but were afraid to ask! Corey Meier of "Meier's Wildlife and Bat Control" will give you the answers. From Nuisance Species, that are common to households & businesses in Iowa, to Bats that are most commonly found in Iowa. Corey will provide Information on Exit'Entry areas, Birthing Times, Facts & Fiction and Bird Problems. DRUGS & METH LABS (Recognition -Warning Signs Dangers -Courses of Action) Lt. Corbin Payne Waterloo Police Department Assignment: Tri-County Drug Task Force Lt. Payne has been with the Waterloo Police Department going on 19 years. He started as a patrol officer and worked in that capacity for one year and was then assigned to the Drug Crime Unit (DCU) which was a uniformed drug enforcement unit that focused on street level narcotic dealers in the Waterloo area. After several years of working the DCU, he was assigned to the Tri-County Drug Enforcement Task Force as an investigator. He was promoted to Patrol Sergeant and shortly after was assigned to the Citizens Response Unit (CRU) that focused on problem areas in Waterloo. Spending approximately 3 years as the CRU supervisor, he was then promoted to Lieutenant and assigned to the Patrol Division as the Watch Commander. After fulfilling these duties for 4 years Lt. Payne was assigned to the Tri-County Drug Enforcement Task Force where he is currently responsible for the supervision of the narcotic investigators and the long-term investigations associated with the Task Force and overseeing grant funding for the Task Force. Lt. Payne is a recent graduate of the FBI National Academy. Lt. Payne, will discuss the drugs that are used throughout the state and what to look for while going through your inspection locations. He will provide an overview on Meth Labs covering the various types of materials used in making Meth, as well as the hazards that these materials present. Learn what to look for during a housing inspection, and the appropriate contacts if you suspect the presence of a Meth Lab. The most important thing in any situation is your safety. Thursday April 9, 2015 8:00 — 8:30 8:30 — 12:00 12:00 — 1:00 1:00 — 4:30 Registration Class Lunch** Class Ten minute breaks will be offered each hour. FIRE SAFETY * (Certification &Recertification) Jason Kayser Fire and Safety Specialist University of Northern Iowa Jason Kayser was with Waterloo Fire Rescue for 11 years before taking a position with the University of Northern Iowa as a Fire and Safety Specialist. His 11 years with Waterloo Fire Rescue experiences include: firefighting, emergency medical care, fire inspections, arson investigation and law enforcement. Jason is now responsible for UNI campus - wide fire and life safety compliance and training associated with fire safety, AHERA, asbestos awareness and fire extinguisher use. He serves as a liaison to local fire departments, the State Fire Marshall's Office and other regulatory agencies. This course will focus on Fire Safety components of housing. The training will cover general fire and fire safety terminology, general fire safety, fire hazards, egress requirements, fire safety equipment, and general inspection information. This is a good class for the general inspector and satisfies the IAHO requirements for certification and re- certification of the Fire Safety module. Friday, April 10, 2015 FIRE SAFETY - CONTINUED Certification & recertification 8:30 — 10:15 10:15 —10:30 10:30 — 12:00 Class Break Class *A1I IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO. You must recertify every three years in each module to maintain your TARO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION Cedar Falls Campus — Hawkeye Community College HotellMotel Accommodations The Isle Casino & Hotel 1-800-The Isle Comfort Suites 7402 Nordic Dr. 319/273-9999 Hilton Garden 7213 Nordic Dr. 319/266-6611 Americlnn 5818 Nordic Dr. 319/277-6166 Super 8 7515 Nordic Dr. 319/266-6988 Wyngate 1614 Technology 319/277-2400 Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Jon Martin Community Development 620 Mulberry St Waterloo, IA 50703 IAHO SPRING CONFERENCE CERTIFICATION & RECERTIFICATION April 8, 9 & 10, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or call 319-291- 44" `irmation. The IAHO website address is: www.iaho.org Circle all courses being taken. Bats & '' . ife Control Drugs & eth , abs in Iowa �• ` Fire Safety (Course #038319) Fire Safety, cont. COST FOR CONFERENCE: Bats & Wil Drugs & fe Control s in Iowa Fire Safety — Certification & Re -certification ire Safety — Certification & Re -certification Name: Organization: Business Address (,,a c v (it / 1 .i7)., Phone: 3 (9 9 (- 7 y a , e-mail Address: j c) ice. /hc� , April 8, 2015 8:30 am — 12 pm April 8, 2015 1:00 pm — 4:00 pm April 9, 2015 8:30 am - 4:30 pm April 10, 2015 8:30 am — 12 pm 150.00 — IAH0t4embers $200.00 — Non -Members , S.S. # / 7- g7, es Qu-e•Wiffl evrt- IAHO SPRING CONFERENCE Wednesday April 8, 2015 8:00— 8:30 8:30 — 12:00 12:00 — 1:00 1:00 — 4:00 Registration Wildlife Class Lunch** Drugs Class Ten minute breaks will be offered each hour. BATS & WILDLIFE CONTROL Corey Meier Everything you always wanted to know about Bats & other critters, but were afraid to ask! Corey Meier of "Meier's Wildlife and Bat Control" will give you the answers. From Nuisance Species, that are common to households & businesses in Iowa, to Bats that are most commonly found in Iowa. Corey will provide Information on Exit/Entry areas, Birthing Times, Facts & Fiction and Bird Problems. DRUGS & METH LABS (Recognition -Warning Signs Dangers -Courses of Action) Lt. Corbin Payne Waterloo Police Department Assignment: Tri-County Drug Task Force Lt. Payne has been with the Waterloo Police Department going on 19 years. He started as a patrol officer and worked in that capacity for one year and was then assigned to the Drug Crime Unit (DCU) which was a uniformed drug enforcement unit that focused on street level narcotic dealers in the Waterloo area. After several years of working the DCU, he was assigned to the Tri-County Drug Enforcement Task Force as an investigator. He was promoted to Patrol Sergeant and shortly after was assigned to the Citizens Response Unit (CRU) that focused on problem areas in Waterloo. Spending approximately 3 years as the CRU supervisor, he was then promoted to Lieutenant and assigned to the Patrol Division as the Watch Commander. After fulfilling these duties for 4 years Lt. Payne was assigned to the Tri-County Drug Enforcement Task Force where he is currently responsible for the supervision of the narcotic investigators and the long-term investigations associated with the Task Force and overseeing grant funding for the Task Force. Lt. Payne is a recent graduate of the FBI National Academy. Lt. Payne, will discuss the drugs that are used throughout the state and what to look for while going through your inspection locations. He will provide an overview on Meth Labs covering the various types of materials used in making Meth, as well as the hazards that these materials present. Learn what to look for during a housing inspection, and the appropriate contacts if you suspect the presence of a Meth Lab. The most important thing in any situation is your safety. Thursday April 9, 2015 8:00 — 8:30 Registration 8:30 — 12:00 Class 12:00 —1:00 Lunch** 1:00 — 4:30 Class Ten minute breaks will be offered each hour. FIRE SAFETY * (Certification &Recertification) Jason Kayser Fire and Safety Specialist University of Northern Iowa Jason Kayser was with Waterloo Fire Rescue for 11 years before taking a position with the University of Northern Iowa as a Fire and Safety Specialist. His 11 years with Waterloo Fire Rescue experiences include: firefighting, emergency medical care, fire inspections, arson investigation and law enforcement. Jason is now responsible for UNI campus - wide fire and life safety compliance and training associated with fire safety, AHERA, asbestos awareness and fire extinguisher use. He serves as a liaison to local fire departments, the State Fire Marshall's Office and other regulatory agencies. This course will focus on Fire Safety components of housing. The training will cover general fire and fire safety terminology, general fire safety, fire hazards, egress requirements, fire safety equipment, and general inspection information. This is a good class for the general inspector and satisfies the IAHO requirements for certification and re- certification of the Fire Safety module. Friday, April 10, 2015 FIRE SAFETY - CONTINUED Certification & recertification 8:30 —10:15 10:15 — 10:30 10:30 — 12:00 Class Break Class *All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO. You must recertify every three years in each module to maintain your IAHO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION Cedar Falls Campus — Hawkeye Community College Hotel/Motel Accommodations The Isle Casino & Hotel Comfort Suites Hilton Garden AmericInn Super 8 Wyngate 7402 Nordic Dr. 7213 Nordic Dr. 5818 Nordic Dr. 7515 Nordic Dr. 1614 Technology 1-800-The Isle 319/273-9999 319/266-6611 319/277-6166 319/266-6988 319/277-2400 Waterloo Community Development Attn: Mark Boesen 620 Mulberry Street Waterloo, IA 50703 Matt Chesmore Community Development 620 Mulberry St. Waterloo, IA 50703 IAHO SPRING CONFERENCE CERTIFICATION & RECERTIFICATION April 8, 9 & 10, 2015 THE DETAILS: Reservations should be made with Tracy Schmidt, Hawkeye Community College Center for Community Services, 5330 Nordic Dr, Cedar Falls, IA 50613, or call Tracy at 319-296-4005. Pre -registration is required and all registrations must be accompanied by a check or money order. Send to address above with name, social security number, organization and phone. All classes will be held at Hawkeye Community College Business & Community Education Center, 5330 Nordic Dr., Cedar Falls, IA 50613 If you are not a member, please join our association. Contact Mark Boesen at Waterloo Community Development, 620 Mulberry Street, Waterloo, IA 50703 or call319-291- 442' - " cormation. The IAHO website address is: www.iaho.org COURSES: Bats & Wildlife Control Dru LMeth Labs -in -lows Fire Safety (Course #038319) Fire Safety, cont. Circle all courses being taken. April 8, 2015 April-8 April 9, 2015 April 10, 2015 8:30am-12pm 1:00-pm0 pm 8:30am-4:30pin 8:30am-12pm CAST FOR • NFERENCE: Dru & Meth La ire - . e y - erti ication & Re -certification \ ire Safety - Certification & Re -certification Name: 1'V1...4- Organization: $150.00 - IAHO Memherc $200.00 - Non -Members , S.S. # 1 z- - <7.56 Business Address 4'2o /44e,/ Phone: 629/- 4/9a2 , e-mail Address: CJ,s -,-e- 8. c.., 4,4a _ a , orgy. IAHO SPRING CONFERENCE Wednesday April S, 2015 8:00 — 8:30 Registration 8:30 — 12:00 Wildlife Class 12:00 —1:00 Lunch** 1:00 — 4:00 Drugs Class Ten minute breaks will be offered each hour. BATS & WILDLIFE CONTROL Corey Meier Everything you always wanted to know about Bats & other critters, but were afraid to ask! Corey Meier of "Meier's Wildlife and Bat Control" will give you the answers. From Nuisance Species, that are common to households & businesses in Iowa, to Bats that are most commonly found in Iowa. Corey will provide Information on Exit/Entry areas, Birthing Times, Facts & Fiction and Bird Problems. DRUGS & METH LABS (Recognition -Warning Signs Dangers -Courses of Action) Lt. Corbin Payne Waterloo Police Department Assignment: Tri-County Drug Task Force Lt. Payne has been with the Waterloo Police Department going on 19 years. He started as a patrol officer and worked in that capacity for one year and was then assigned to the Drug Crime Unit (DCU) which was a uniformed drug enforcement unit that focused on street level narcotic dealers in the Waterloo area. After several years of working the DCU, he was assigned to the Tri-County Drug Enforcement Task Force as an investigator. He was promoted to Patrol Sergeant and shortly after was assigned to the Citizens Response Unit (CRU) that focused on problem areas in Waterloo. Spending approximately 3 years as the CRU supervisor, he was then promoted to Lieutenant and assigned to the Patrol Division as the Watch Commander. After fulfilling these duties for 4 years Lt. Payne was assigned to the Tri-County Drug Enforcement Task Force where he is currently responsible for the supervision of the narcotic investigators and the long-term investigations associated with the Task Force and overseeing grant funding for the Task Force. Lt. Payne is a recent graduate of the FBI National Academy. Lt. Payne, will discuss the drugs that are used throughout the state and what to look for while going through your inspection locations. He will provide an overview on Meth Labs covering the various types of materials used in making Meth, as well as the hazards that these materials present. Learn what to look for during a housing inspection, and the appropriate contacts if you suspect the presence of a Meth Lab. The most important thing in any situation is your safety. Thursday April 9, 2015 8:00 — 8:30 8:30-12:00 12:00 — 1:00 1:00 — 4:30 Registration Class Lunch** Class Ten minute breaks will be offered each hour. FIRE SAFETY * (Certification &Recertification) Jason Kayser Fire and Safety Specialist University of Northern Iowa Jason Kayser was with Waterloo Fire Rescue for 11 years before taking a position with the University of Northern Iowa as a Fire and Safety Specialist. His 11 years with Waterloo Fire Rescue experiences include: firefighting, emergency medical care, fire inspections, arson investigation and law enforcement. Jason is now responsible for UNI campus - wide fire and life safety compliance and training associated with fire safety, AHERA, asbestos awareness and fire extinguisher use. He serves as a liaison to local fire departments, the State Fire Marshall's Office and other regulatory agencies. This course will focus on Fire Safety components of housing. The training will cover general fire and fire safety terminology, general fire safety, fire hazards, egress requirements, fire safety equipment, and general inspection information. This is a good class for the general inspector and satisfies the IAHO requirements for certification and re- certification of the Fire Safety module. Friday, April 10, 2015 FIRE SAFETY - CONTINUED Certification & recertification 8:30 — 10:15 10:15 — 10:30 10:30 — 12:00 Class Break Class *All IAHO members must recertify in all the basic courses in order to maintain their status as a Certified Housing Inspector with IAHO. You must recertify every three years in each module to maintain your IAHO status. **Lunch is provided. Any special dietary needs must be requested with this registration to Hawkeye Community College. IAHO CONFERENCE LOCATION Cedar Falls Campus — Hawkeye Community College Hotel/Motel Accommodations The Isle Casino & Hotel 1-800-The Isle Comfort Suites 7402 Nordic Dr. 319/273-9999 Hilton Garden 7213 Nordic Dr. 319/266-6611 Americlnn 5818 Nordic Dr. 319/277-6166 Super 8 7515 Nordic Dr. 319/266-6988 Wyngate 1614 Technology 319/277-2400 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINEETEM USED FY I5 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original- Clerk/Finance STAFF ONLY 22q 5 Z) 13�f 7..6 dz) �ol�.CSD z/22� 3O "Gapv - bepartment NAME(S) AND POSITION(S): MARK A. BOESEN, Manager of Rehabilitation Services JON MARTIN and MATT CHESMORE, Rehabilitation/Relocation Specialists DATE: March 17, 2015 NAME OF CLASS / MEETING: IAHO SPRING CONFERENCE DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 8, 2015 RETURN DATE: April 10, 2015 DATE(S) OF MEETING: April 8-10, 2015 PURPOSE OF TRAVEL: Attend IAHO Spring Conference Certification and Recertification Programs — Courses on Bats & Wildlife Control, Drugs & Meth Labs in Iowa, Fire Safety- Certification and Recertification. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ -O- YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS $600.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 600.00 TAXI PARKING AIRFARE MSC/TOLLS 224 32 5850 1346 BUDGET LINE ITEM: BG14H 0001 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION 300.00—MB TOTAL: $ 150.00-MC&JM PER PERSON I BELIEVE THIS TRIP SERVES AUBLIC PURPOSE AND IS NECESSARY AND EFI ALTO THE CITY OF WATERLOO NOEL ANDERSON, CPD DIRECTOR DEPARTMENT HEAD �3jc I APPROVE THIS TRAVEL REQUEST MAYOR R. ared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Two (2) Racine Police Officers DATE: Ma FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ch 1e, 2015 DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /'q6 ''3 sc=l / (-ISM " Copy - Department NAME OF CLASS / MEETING: Community Oriented Policing Program DEPARTURE DATE: April 20th, 2015 Return Date: April 21 st, 2015 DESTINATION Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: April 21 st, 2015 PURPOSE OF TRAVEL: Director Trelka is requesting authorization to have two (2) Racine Wisconsin Police officers travel to Waterloo to address the City Council and WPD officers on their Community Oriented Policing Program. Racine implemented this program 23 years ago and it involves acquiring or using property in the most problem -plagued neighborhoods in the city. Select officers are imbedded as "Community Police Officers" and work out of this property. The property becomes a combined police station, gathering center, and outreach location for services (police, code enforcement, probation and parole) that are needed to address the problems in the neighborhood. One goal of the assigned officer is to become an `expert" on the neighborhood they are assigned, by walking a beat, talking to residents, addressing the concerns of those in the neighborhood and being proactive to the issues facing the particular neighborhood. This program has been very successful in Racine's most challenging neighborhoods and they have observed the following from 1991-1998 after implementing the program: Violent Crime fell 53%, Property crime fell 48% and calls for service fell 15%. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $125.00 LODGING $136.00 MEALS $.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 361.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 180.50 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE 3/3ojs TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY,2 )/ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori • inal - Clerk/Finance STAFF ONLY CW) .2.2 -3 a, % /4 4/4U hCG�' / i 7w' / co• - De•artment NAME(S) AND POSITION(S): Tim Moyer, Chief Electrical Inspector Dan Youngblood, DATE: 3/17/2015 NAME OF CLASS / MEETING: Annual IAEI Chapter Meeting DESTINATION DEPARTURE POINT Ames, Iowa IF NOT WATERLOO DEPARTURE DATE: April 8, 2015 RETURN DATE: April 10, 2015 DATE(S) OF MEETING: April 8 thru April 10, 2015 PURPOSE OF TRAVELITRAINING Continuing Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING MEALS 250.00 (ea) REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 500.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-22-5100-1346 YES NO X YES NO TOTAL: $ 250.00 GRANT REIMBURSABLE REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY QF WATERLOO DEPARTMENT HEAD U DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE 77th ANNUAL IAEI IOWA CHAPTER MEETING Spring Educational and Business Meeting April 8-10, 2015 Starlite Conference Center Quality Inn & Suites 2601 E. 13th Street Ames, Iowa (515) 232-9260 Block of rooms for $89/each (plus tax). Reservations by April 1st (Ask for the Iowa Chapter Electrical Inspectors Rate) RSVP for conference (or questions) by April 1, 2015 (No Joke!!) to Barb Mentzer 515-967-6704 x 152 Phone 407 8th Street SE 515-967-6895 Fax Altoona, IA 50009 bmentzer(a.Altoona-iowa.com CHECK ALL THAT APPLY COST }( YES, I plan on attending the meeting (IAEI Member) X Early registration: before April 1, 2015 250 Late registration: on or after April 1, 2015 $300 YES, I plan on attending the meeting (Retired Member) $100 YES, I plan on attending the meeting (Non IAEI member*) Early registration: before April 1, 2015 $350 Late registration: on or after April 1, 2015 $400 YES, my spouse will join me. Spouse program $45 Banquet $35 Spouse program & Banquet $75 I will be attending banquet Yes No Banquet Choices: Salmon Fillet or Beef Brisket If special diet requirements are needed, call Cathy @ 515-232-9260 No, I cannot attend. Here is my updated information for your files TOTAL AMOUNT TO ATTEND THE MEETING CHECK # (MAKE PAYABLE TO IOWA IAEI) I Uoun bict -76,L0 au g5 Name r` IAEI # CA"i 1 e t (101191 `nctli on jn Spc c i-u rL- Title Bus/Org 319-oZ�lI L. 3iq 319-a9r— yat. a- Bus. Phone Fax tS Ltlibr.erL7 S- Bus/Org address dan Ua.uNghl mod 0- (,Oc lcc— tG. ora Email address(es) U Cell Lt.) cam} Ico City Sa-163 Zip Spouse's name for badge / State License # (if applicable) `Non-member prices include one year of IAEI membership. See Chapter secretary for membership form at registration table. 77th ANNUAL IAEI IOWA CHAPTER MEETING Spring Educational and Business Meeting April 8-10, 2015 Starlite Conference Center Quality Inn & Suites 2601 E. 13th Street Ames, Iowa (515) 232-9260 Block of rooms for $89/each (plus tax). Reservations by April 1st (Ask for the Iowa Chapter Electrical Inspectors Rate) RSVP for conference (or questions) by April 1, 2015 (No Joke!!) to: Barb Mentzer 515-967-6704 x 152 Phone 407 8th Street SE 515-967-6895 Fax Altoona, IA 50009 bmentzer altoona-iowa.com CHECK ALL THAT APPLY COST YES, I plan on attending the meeting (IAEI Member) x Early registration: before April 1, 2015 250) Late registration: on or after April 1, 2015 $300 YES, I plan on attending the meeting (Retired Member) $100 YES, I plan on attending the meeting (Non IAEI member*) Early registration: before April 1, 2015 $350 Late registration: on or after April 1, 2015 $400 YES, my spouse will join me. Spouse program $45 Banquet $35 Spouse program & Banquet $75 I will be attending banquet Yes No Banquet Choices: Salmon Fillet or Beef Brisket If special diet requirements are needed, call Cathy @ 515-232-9260 No, I cannot attend. Here is my updated information for your files TOTAL AMOUNT TO ATTEND THE MEETING CHECK # (MAKE PAYABLE TO IOWA IAEI) I I r'-E-�- Names IAEI # Et drrTinspecto2- c,l of Waterloo Title Bus/Org 3tq- cZc(1 -' E3ig $ ,A5-6.00 Bus. Phone - I S Mulioer y St - Fax Bus/Org address filrf, m0 K. Uo-A-C-C(bp —tcc , DC? Email address(es) CeII WOW., cO cCL City SD"J63 Zip Spouse's name for badge / State License # (if applicable) *Non-member prices include one year of IAEI membership. See Chapter secretary for membership form at registration table. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 2015 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-03-8400-1346 4,1 .t7 '7/K1II� CoDV - Department NAME(S) AND POSITION(S): Michelle Weidner, Chief Financial Officer DATE: 3/19/2015 NAME OF CLASS / MEETING: Iowa League of Cities Leadership Summit DESTINATION: Des Moines, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/10/2015 RETURN DATE: 4/11/2015 DATE(S) OF MEETING: 4/10/2015-4/11/2015 PURPOSE OF TRAVEL/TRAINING: Attend Iowa League of Cities Leadership Summit Workshop WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: 125.00 LODGING MEALS 125.00 REGISTRATION 40.00 MILEAGE/FUEL TOTAL FOR ALL: $ 290.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010 03 8400 1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 290.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST 'DEPARTMENT HEAD MAYOR 3 j%-Vic'/5_ 3/66/ /� DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/3 t / I S The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,524.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Spring & Fall cleanup; monthly maintenance for Waterloo Public Library ($2,524.00 plus $5000.00 for plantings) Vendor selected for this purchase: Matthias Landscaping Co. ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Matthias Landscaping is extending same contract pricing to the Library Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund 0 Road Use Tax Sewer ❑ Sanitation LiBonds ❑ Federal/other grants ❑ Other (specify) This expenditure/ 3ss`to be coded to the following budget line -item: 010-22-8800-1.6-($,2524.00) & 414-22-3100-2152 ($5,000) (Fund - Department - Activity - Account Number) ;( s (/ (Project in which the budgeted amount is and the current available balance is Respectfully ss mitted, ( 'ignature Dept. Head or Designee) $ $ 3 6- 42- 1 +'Gig(JGla. T:j 3/�j5 Date (Sign �L ure Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - Library - Matthias Landscaping.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/30J1 S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,510.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Spring & Fall cleanup; monthly maintenance for Five Sullivan Brothers Convention Center ($2,010.00 plus $500.00 for plantings) Vendor selected for this purchase: Matthias Landscaping Co. ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Matthias Landscaping contract pricing will be same as previous year. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: QGeneral Fund 0 Road Use Tax ❑ Sewer ❑ Sanitation 111 Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1390 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, � �/`p1-j 721 Cii,./Lk. t, Ll.L(k.41G2. (SI Dept:Tread or Designee) Date (Signature Finance Dept. Review) Date $ 31C2vC��� K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Matthias Landscaping.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/3 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ 1,400.00 plus est. shipping costs of $ to pay for or purchase Advertising with Lamar -billboard -Fiesta de Mayo Festival March 30-May 2, 2015. This purchase or expenditure is being made because: Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Marketing funds are awarded through a City of Waterloo Hotel -Motel Tax Grant. The grant necessitates using specific or pre -determined vendors including a variety of media outlets in accordance with the approved Hotel -Motel grant marketing plan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer Bonds Sanitation ❑x Federal/other grants n Other (specify) HOTEL -MOTEL FUNDS This expenditure is to be coded to the following budget line -item: 010-26-4265-1351 Advertising (Fund - Department - Activity - Account Number) (Project Code) 26HMT.ADVFY15 in which the budgeted amount is and the current available balance is Respectf subnte ( ature Dept. Head or Designee) $ 41,328.00 $ 21,000 cstm q1i Date ESi§naty(re Finance Dept. Review) Date K:\shared goodies\forms\FY2015-Adv Bill -Finance Lamar 3-15 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/36//5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cultural & Arts Department to expend $ 1,709.25 plus est. shipping costs of $ 0.00 to pay for or purchase purchase of an Ariens 28" professional series snow thrower This purchase or expenditure is being made because: the snow thrower currently in use is approximately 15 years old and is no longer adequate or reliable Vendor selected for this purchase: Clyde Huntley Co. (DBA The Sled Shed) ❑x Bids or written quotes were taken on this purchase, as follows: Clyde Huntley Co. (Sled Shed): $1,709.25 Home Depot: $2,099.00 Zoro: $2,099.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ri Road Use Tax ❑ Sewer ❑ Sanitation ❑x Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: Capital Improvement 412-26-4205-2152 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully s bmit �� �X 3/ Z4115 $ 70,000.00 $-6e7eee7eo— ., fly (Signature Dept. Head or Designee) Date (nature1Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre -Authorization Snow thrower.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/36/1 5- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 5,000.00 plus est. shipping costs of $ N/A to pay for or purchase Please see attachment. This purchase or expenditure is being made because: Please see attachment. Vendor selected for this purchase: Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: this is a collaboration with Waterloo Public Schools. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Road Use Tax 0 Sewer 0 Sanitation Bonds E Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1303 27FHAP-FYPARTI 3 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 15,000.00 and the current available balance is $ 11,545.66 Respectfully supfmitted, 3--7-3�s� nature Dept. Head . Desi. ee) Date ($k,}r(atd'r- Finance Dept. Review) Date K:\shared goodies\forms\Copy of KWWL Pr = Authorization WPS.xls (Mar 2010) Included in the sponsorship of the BPA program at West High is the implementation of an innovative approach to engage 100-150 students about the Fair Housing Act as well as Iowa Landlord/Tenant Law. Incorporated into this program is a follow-up component with students who demonstrate "advanced interest", as determined and facilitated by West High staff and BPA members. Waterloo West High Wahawks 425 E. Ridgeway Ave. Waterloo, IA 50702 319-433-2700 March 4, 2015 To Whom It May Concern Business Professionals of America is a student -led leadership organization that contributes to the preparation of a world -class workforce through the advancement of leadership, citizenship, academic, and technological skills allowing students an opportunity to experience first hand the commitment needed to be successful in the business world. West High School Business Professionals of America chapter attended the State Leadership Conference, February 22-24 in Des Moines. This conference consisted of listening to guest speakers, competition, and fellowship. Through the successful competition in these contests, members from our chapter qualified for the National Leadership Conference in Anaheim, California. West High School BPA would like your support to attend this prestigious event. The National Leadership Conference allows students the opportunity to compete in over 60 events, participate as national interns, attend leadership seminars, be recognized for earning the highest award in BPA, and network with professionals and students from across the nation. The National Leadership Conference will be held in Anaheim, California, May 5th through May 10th. After attending the Iowa BPA State Leadership Conference this year over 75% of our members qualified for the national conference. Students will be fundraising for this conference in an attempt to raise approximately $1000 per participant. To defray the cost of the conference, we are hoping to get donations from leading local businesses like yours. Your contributions will enable West High School students to compete at Nationals in May. If you are able to donate to the West High School Business Professionals of America chapter, please send a check payable to West BPA, and mail it to: Attention Devon Winters, West High School, 425 E. Ridgeway Ave., Waterloo, IA 50702. If you would like to learn more about Business Professionals of America, you can view the national site at www.bpa.orq or if you have questions or suggestions, please contact Ms. Devon Winters at West High School at (319) 433-2700 or contact her via cell phone at (319) 290-0882. Thank you for your time and consideration of our worthwhile cause. Your support is greatly appreciated. Sincerely Devon W intex6 & Saudi l Devon Winters, Advisor & West High Coordinator Sarah Levendusky, Advisor & West High Teacher Joanna Badaczewska Chelsea Beas Chris Beas Jerrius Campbell Reumina Cufurovic Dylan Diaz Jordyn Harper -Chambers Holly Frickson Tom Fratzke Solomon Funchess Edvin Kovacevic Suvada Masinovic Maid Mizic Shelby Rademacher Amra Resic Dzenajla Saric Tanner Whittemore Brien Winters City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/3o/i $ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $16,000 plus est. shipping costs of $ to pay for or purchase architectual services for FY2015 Chemical Storage Building This purchase or expenditure is being made because: Leisure Services is in need of a chemical storage building to be compliant with current regulations. Vendor selected for this purchase: InVision ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Bids or quotes are not required for architectual services per Iowa code. Invision $15,500 + reimbursables Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ri Road Use Tax ❑ Sewer ❑ Sanitation Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-41002454- t ° 3 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 150,000.00 $ 150,000.00 r Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization FY2015 Chemical Storage Building (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/3o //S. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,140.00 plus est. shipping costs of $ Repairs to fire extinguishers. Department to expend to pay for or purchase This purchase or expenditure is being made because: the annual required inspection of fire extinguishers found repairs were needed on various extinguishers Vendor selected for this purchase: Superior Welding Supply ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Superior Welding was the vendor hired to inspect the extinguishers. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax El Sewer El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1573 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ully submitted, ignature D . ead or Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 6,500.00 / $ 2,7$32.00 K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/36A15 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,713.20 plus est. shipping costs of $ to pay for or purchase 12 Picnic tables to be used for events in the downtown area. This purchase or expenditure is being made because: More tables are needed to meet demand. Tables will be engraved to indicate they are owned by the City of Waterloo. Vendor selected for this purchase: Kay Park Recreation, Janesville, IA ❑X Bids or written quotes were taken on this purchase, as follows: Kay Park Recreation, Janesville IA $5,713.20 Park Tables, Bunnell FL $5,759.40 Ben Meadows, Janesville WI $8,520.00 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax n Sewer n Sanitation �X Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-37-4110-2168 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. It-:d �` lS Date (Sig " $ 30,000.00 $ 19,469.62 ure finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth Picnic Tables.xls (Mar 2010) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,886.00 plus est. shipping costs of $ NA to pay for or puchase Golf course supplies from Standard Golf. This purchase or expenditure is being made because: To replace old flags, flagsticks, broken ball washers, worn out cups and other miscellaneous golf course equipment. n Bids or written quotes were taken on this purchase, as follows: nBids or quotes were not taken on this purchase because: Standard Golf gives the City 25% off retail which is lower than any prices around. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund n Road Use Tax n Sewer ❑ Sanitation 0 Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4120-1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is ubmitted, (Signature Dept. ead or Desi (Project Code) $ 4,592.00 -✓/ $ 4,592.00 V 1! 0- .f LV�S-�.FIe� 3.2 3'I Date (Si aturefFinance Dept. Review) Date users\shared goodies\forms\Standard Golf Preauth(Oct 2004) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $7000 plus est. shipping costs of $ replacement doors and hardware for 15 park restrooms. to pay for or purchase City Clerk Use Only Finance Committee Approval Date 3/3 o/f i i This purchase or expenditure is being made because: This purchase or expenditure is being made because of rusted and damaged doors and frames at 15 ark restrooms. Vendor selected for this purchase: Doors Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Doors Inc. $6648.95 Grosse Steel Company Inc. $7519 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑X Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4105-2168 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is espestfuly� submitted, (Project Code) $ 100,000.00 ✓ $ 100,000.00'� l4C Designee) Date l..t7ZG�I 3/3 75_. (Signature Finance Dept. Review) Date K:lshared goodieslformslPre-Authorization replacement park doors (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 9,306.00 plus est. shipping costs of $ to pay for or purchase Chemicals and fertilizers for turf management at city parks, rights of ways, and ball diamonds. City Clerk Use Only Finance Committee Approval Date 3/311/! s This purchase or expenditure is being made because: These products are needed to properly maintain the above listed facilities. Products will be purchased from vendors based on bid prices for that product. Vendor selected for this purchase: Various El Bids or written quotes were taken on this purchase, as follows: Bids were received from D&K Des Moines, Van Diest Webster City, John Deere Landscapes Cedar Rapids IA. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1537 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respe ibmitted ,,e' a z:.? --73--- 0' W-611-&-.3/26 (Signature Dept. ead ) Date .tTesi nee 9 ( SI na g e Fin nce Dept. Review) Date K:\shared goodies\forms\Pre-Auth Parks Chemicals.xls (Mar 2010) $ 17,000.00 v/ $ 9,306.00 (/ City Clerk Use Only Finance Committee Approval Date 3/30/1 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 5,571.00 plus est. shipping costs of $ 0.00 to pay for or purchase Mcafee end -point anti -virus software renewal for all city computers This purchase or expenditure is being made because: We need to pay yearly maintenance on our anti -virus software in order to continue to receive security updates necessary to protect city computers. Vendor selected for this purchase: Dell pi Bids or written quotes were taken on this purchase, as follows: Dell: $5571 CDWG: $7779 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation nBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-8220-1520 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 9,800.00 and the current available balance is $ 9,210.81 i3 Respectfully submitted, . - -)3.*** , �� Aron dA- .3 3-i (Signature Dept. Head or Designee) Date (Signatu�e Finance Dept. Review) Date K:\shared goodies\forms\mcatee 3-30-15.xls (Mar 2010) Quote Summary_704028602 Page 1 of 2 Date: 3/20/2015 QUOTATION Quote #: 704028602 Customer #: 1670783 Contract #: WNO8ACA CustomerAgreement #: IA PA B27160 Quote Date: 03/20/2015 Customer Name: CITY OF WATERLOO Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: N MARICHALAR PHONE: 1800 - 4563355 Email Address: N MarichalarCa?DellTeam.com Phone Ext: 80000 SOFTWARE & ACCESSORIES GROUP TOTAL: $5,571.00 Product Quantity Unit Price Total VLA MCAFEE ENDPOINT PROTECT ADV MAINT ONLY (A8252884) 300 $18.57 $5,571.00 ELECTRONIC LICENSE CONFIRMATION elec dwnld only (A3458532) 1 $0.00 $0.00 *Total Purchase Price: $5,571.00 Product Subtotal: $5,571.00 Tax: $0.00 Shipping & Handling: $0.00 State Environmental Fee: $0.00 Shipping Method: LTL 5 DAY OR LESS (* Amount denoted in $) Order this quote easily online through your Premier page or if you do not have Premier, using Quote to Order Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes to this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. Terms of Sale This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the following agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: file:///C:/Users/matt.obrien/AppData/Local/Microsoft/W indows/Temporary%20lnternet%2... 3/23/2015 Quote Summary_704028602 Page 2 of 2 If this purchase is for your internal use only: Dell's Commercial Terms of Sale (www.dell.com/CTS) which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicv) and Warranty (www.dell.com/warrantvterms). If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell. com/resellerterms). If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service Terms (www.dell.com/servicecontracts/global). If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license terms accompanying the software, and in the absence of such terms, then use of the Dell -branded application software is subject to the Dell End User License Agreement - Type A (www.dell.com/AEULA) and use of the Dell -branded system software is subject to the Dell End User License Agreement - Type S (www.dell.com/SEULA). You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth in your purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms. Additional Terms for Public Customers If you are a department, agency, division, or office of any district, state, county or municipal government within the United States ("Public Customer"), the following terms ("Public Customer Terms") apply in addition to the foregoing terms: A. If any portion of the foregoing terms and conditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant to your use of any software. B. By placing your order, you confirm that (1) you are a contracting officer or other authorized representative of Public Customer with authority to bind the Public Customer to these terms and conditions, and (2) you have read and agree to be bound by these terms and conditions. Pricing, Taxes, and Additional Information All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your "Ship To address, and for software downloads is based on your "Bill To address. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax -exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to Tax_Department@dell.com. For certain products shipped to end -users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customers to dispose of electronic equipment properly. All information supplied to CITY OF WATERLOO for the purpose of this proposal is to be considered confidential information belonging to Dell. About Dell Dell Inc. listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit www.dell.com. Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and offerings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, please visit dell.com/privacv. file:///C:/Users/matt. obrien/AppData/Local/Microsoft/W indows/Temporary%20lnternet%2... 3/23/2015 Lag On or Create Account PridduCts. Shopping Cart Need Help? Loa On to Save this Cart, View Saved Carts or E-mail this Cart Rem SO0.808.4239 Quick Links All Product Catalog • Search for... Ca u More search options ct oud Product Finders McAfee Complete EndPoint Protection Business - competitive upgrade Scenes MFG Part#: CEBCDE-BA--FA COW Parte: 3031723 UNSPSC: 43233205 Pricing Option Applied: Advertised Price Ships today it ordered within 5 hr 5< grins Brands Best Deals Add ttem to Cart: Enter COW# or MFG# Qua miry Ave Ilabllity Unit Price Rem Total 300 in Stock Update $25.93 $7,779.00 Remove Continue Shopping Recently Viewed Items (1) McAfee Gold Business Support technical support - 1 year - for... $6.97 Advertised Price Subtotal: $7,779.00 Tax and shipping will be calculated in checkout, Lease Option ($242.70 !month) Customers Who Bought Items from Security Suites & Antivirus Also Bought Items from Printers, Scanners & Print Supplies (12) FUJITSU FI-7160 COL DUPLX 6OPPM USB HP LaserJet Enterprise 600 M601n - printer - monochrome - laser HP LaserJet Pro 400 M401n HP LaserJet Pro 400 M401dne $937.99 $699.00 $269.00 $299.00 Advertised Price ", Advertised Price Advertised Price Advertised Price WHO WE ARE WHAT WE DO HOW WE CAN HELP SHOP About Us CDW Oleg Customer Relations Best Deals - Careers CDW Site info Cr-Waste Recycling Brands ComrmunityI volvement E-P;-ocvremect FAQs Catalog Request Diversity Leasing Product Recalls Contract Center Investor Relations Solutions and Services Safes Support Product Finders Locations Technical Support Subscription Center HOW WE DO IT W etls to Support Awares MOBILE Cast caner Reviews Android App Media 1_ibr ar y letio ne App Newsro0m CDW Terl7rioliner Site Map I Privacy Policy I Terms and Conditions Copyright © 2007 - 2015 CDW. All Rights Reserved. City Clerk Use Only Finance Committee Approval Date 3/ 3 of 1 S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 12,700.00 plus est. shipping costs of $ 0.00 to pay for or purchase Complete Phase I Environmental Site Assessment reports and a combined technical memo outlining groundwater levels for Airport Area Industrial Park Env. Work This purchase or expenditure is being made because: A prospective company requires Phase I environmental to be completed prior to acquiring Vendor selected for this purchase: Howard R. Green ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: Company's timeline for consideration was extremely short. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑X Other (specify) MidPort TIF Cash This expenditure is to be coded to the following budget line -item: 426 08 6260 2104 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current availably bala ce is Respectfully itt (Signature Dept. Head or Designee) (Project Code) $ :;, p60 $ o/V6/ 9S S Date (Sign re ‘nance Dept. Review) Date K:\shared goodies\forms\HRG Ph 1 Midport.xls (Mar 2010) H RGreen PROFESSIONAL SERVICES AGREEMENT For Airport Area Industrial Park Environmental Work Project Sites #1 and #2 Waterloo, Iowa Mr. Noel Anderson City of Waterloo 715 Mulberry Street Waterloo IA 50703 Phone: 319-291-4366 Scott Mattes, Project Manager HR Green 5525 Merle Hay Road Johnston, IA 50131 HR Green Project Number: 10150005 February 5, 2015 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS 9.0 ATTACHMENT A: PROJECT MAP Professional Services Agreement City of Waterloo —Airport Area Industrial Park Environmental Work February 5, 2015 Page 1 of 10 THIS AGREEMENT is between City of Waterloo (hereafter "CLIENT") and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding CLIENT has hired COMPANY to complete individual Phase I Environmental Site Assessment reports, Preliminary Geotechnical reports, and Soil reports, and a combined technical memorandum outlining groundwater levels for Project Site #1 and Project Site #2 as shown in Section 9.0 (Attachment A). 1.2 Design Criteria/Assumptions The COMPANY will complete a Phase I ESA in accordance with ASTM E1527-13. 2.0 Scope of Services CLIENT agrees to employ COMPANY to perform the following services on Project Site #1 and Project Site #2: Task 1 - Complete Phase I Environmental Site Assessments (ESAs) that satisfy guidelines outlined in the American Society for Testing and Materials (ASTM) Standard Practice for Environmental Site Assessments coupled with EPA's Rule: Standards and Practices for All Appropriate Inquiries (AAI). The report will identify potential or existing environmental contamination liabilities. The report will address both the underlying land as well as physical improvements on the properties. Task 2 — Complete Preliminary Geotechnical reports. The report will indicate the presence of rock, water tables, expansive clays, quality of soil, fill or unsuitable materials. COMPANY (or its AGENT) will drill and sample a total of 16 borings (8 borings each on Project Site #1 and Project Site #2) to a depth of 25 feet below existing grades, or to auger refusal, whichever is less. The COMPANY (or its AGENT) will complete sampling activities wherein Shelby tube samples (ASTM D-1587) are obtained in cohesive soils, and split barrel samples (ASTM D-1586) are obtained in granular soil, miscellaneous fill, and weathered rock or other very stiff or hard material. Soil samples will be obtained at approximately 2 % foot intervals in the upper 10 to 15 feet and at 5 foot intervals thereafter. Groundwater levels will be obtained during and immediately following drilling operations. An additional charge of $300 will be applied if ATV -mounted equipment is required due to poor site conditions. Samples will be tested in accordance with our laboratory testing program where hand penetrometer, water content, and density tests will be performed on representative portions of Shelby tube samples and water content tests will be performed on split -barrel samples. Unconfirmed compression strength and Atterberg Limits tests may also be run on selected soil samples. All tests and drilling operations will be performed in general accordance with applicable ASTM procedures. Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 2 of 10 Task 3 — Complete Soil reports. The report will be prepared by a licensed geotechnical engineer or a registered civil engineer experienced in soils engineering. Task 4 — Complete a technical memorandum outlining preliminary depth to groundwater for Project Sites #1 and #2 through a review of existing data. 3.0 Deliverables and Schedules Included in this Contract Once this AGREEMENT is authorized, the COMPANY will proceed with the work. Task 1 will be submitted to the CLIENT by end of day on February 13, 2015. Field work associated with Tasks 2 and 3 will begin within 2 to 4 weeks of notice to proceed, weather permitting. The preliminary engineering reports will be submitted to CLIENT within 10 working days following completion of field and laboratory work. Task 4 will be submitted to the CLIENT by end of day on February 5, 2015. This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and local, State, and Federal regulatory officials, if required. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services COMPANY will provide services as outlined in the Scope of Services included in Section 2.0. Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others COMPANY will utilize drillers licensed by the State of Iowa to provide drilling services for this project. 6.0 Client Responsibilities The CLIENT will provide legal access to the properties identified in the Scope of Services. The CLIENT will provide access to necessary CLIENT records for the properties included in the Scope of Services. Necessary CLIENT records include GIS data and available historical records for the properties. The CLIENT will make required information stated above available to COMPANY immediately upon approval of the signed contract. The CLIENT will notify the COMPANY of all known subsurface utilities in the area not subscribed to Iowa One CaII. Professional Services Agreement City of Waterloo —Airport Area Industrial Park Environmental Work February 5, 2015 Page 3 of 10 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates that are consistent with COMPANY'S annual published rates. In the event that the project transitions into future year(s) the hourly rates will be adjusted to be consistent with the COMPANY'S published rates for those years. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5c/0 (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 7.3 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings. These work items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Hourly rates with a maximum not -to -exceed sum in the amount of $12,700. Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 4 of 10 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in wilting and signed by the parties to this Agreement. If the CLIENT, its officers, agents, or employees request COMPANY to perform extra work or services pursuant to this Agreement, CLIENT will pay for the additional services even though an additional written Agreement is not issued or signed. 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement 8.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CLIENT shall compensate the COMPANY for expenses incurred as a result of the suspension and resumption of its services, and the COMPANY'S schedule and fees for the remainder of the Project shall be equitably adjusted. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. If the CLIENT is in breach of this Agreement, the COMPANY may suspend performance of services upon five (5) calendar days' notice to the CLIENT. The COMPANY shall have no liability to the CLIENT, and the CLIENT agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by the CLIENT. Upon receipt of payment in full of all outstanding sums due from the CLIENT, or curing of such other breach which caused the COMPANY to suspend services, the COMPANY shall resume services and there shall be an equitable adjustment to the remaining project schedule and fees as a result of the suspension. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 8.7 Termination or Abandonment Either party has the option to terminate this Agreement. In the event of failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party, then the obligation to provide further services under this Agreement may be terminated upon seven days written notice. If any portion of the work is terminated or abandoned by CLIENT, the provisions of this Schedule of Fees and Conditions in regard to compensation and payment shall apply insofar as possible to that portion of the work not terminated or abandoned. If said termination occurs prior to completion of any phase of the project, the fee for services performed during such phase shall be based on COMPANY's reasonable estimate of the portion of such Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 5 of 10 phase completed prior to said termination, plus a reasonable amount to reimburse COMPANY for termination costs. 8.8 Waiver COMPANY's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns All of the terms, conditions, and provisions hereof shall inure to the benefit of and be binding upon the parties hereto, and their respective successors and assigns, provided, however, that no assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENTs benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this -Agreement and any legal actions concerning its validity, interpretation and performance shall be govemed by the laws of the State of Iowa without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. It is further agreed that any legal action between the CLIENT and the COMPANY arising out of this Agreement or the performance of the services shall be brought in a court of competent jurisdiction in the State of Iowa. 8.13 Dispute Resolution Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non -binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising out of the services under this Agreement, involving an amount of less than $50,000, in Mediation, then such disputes shall be settled by binding arbitration by an arbitrator to be mutually agreed upon by the parties, and shall proceed in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect. If the parties cannot agree on a single arbitrator, then the arbitrator(s) shall be selected in accordance with the above -referenced rules. 8.14 Attorney's Fees If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 7 of 10 by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. The CLIENT recognizes that designs, plans, and data stored on electronic media including, but not limited to computer disk, magnetic tape, or files transferred via email, may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT, therefore, agrees that COMPANY shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection period, during which time COMPANY shall correct any errors detected by the CLIENT to complete the design in accordance with the intent of the contract and specifications. After 40 days, at the request of the CLIENT, COMPANY shall submit a final set of sealed drawings, and any additional services to be performed by COMPANY relative to the submitted electronic materials shall be subject to separate AGREEMENT. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard -copy construction documents. In the event of a conflict between the signed construction documents prepared by the COMPANY and electronic files, the signed or sealed hard -copy construction documents shall govem. 8.20 Information Provided by Others The CLIENT shall furnish, at the CLIENT's expense, all information, requirements, reports, data, surveys and instructions required by this AGREEMENT. The COMPANY may use such information, requirements, reports, data, surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. The COMPANY shall not be held responsible for any errors or omissions that may arise as a result of erroneous or incomplete information provided by the CLIENT and/or the CLIENT's consultants and contractors. COMPANY is not responsible for accuracy of any plans, surveys or information of any type including electronic media prepared by any other consultants, etc. provided to COMPANY for use in preparation of plans. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY from any damages, liabilities, or costs, including reasonable attorneys' fees and defense costs, arising out of or connected in any way with the services performed by other consultants engaged by the CLIENT. COMPANY is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided by others will not be done under this contract unless indicated in the Scope of Work. 8.21 Force Majeure The CLIENT agrees that the COMPANY is not responsible for damages arising directly or indirectly from any delays for causes beyond the COMPANY's control. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless from any and all liability, other than that caused by the negligent acts, errors, or omissions of COMPANY, arising out of or resulting from the same. For purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural disasters or acts of God; fires, riots, war or other emergencies; failure of any govemment agency to act in timely manner; failure of performance by the CLIENT or the CLIENTS contractors or consultants; or discovery of any hazardous substances or differing site conditions. Severe weather disruptions include but are not limited to extensive rain, high winds, snow greater than two (2) inches and ice. In addition, if the delays resulting from any such causes increase the cost or time required by the COMPANY to perform its services in an orderly and efficient manner, the COMPANY shall be entitled to a reasonable adjustment in schedule and compensation. 8.22 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENTs AGREEMENT with the General Contractor. Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 8 of 10 The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 8.23 Hazardous Materials CLIENT hereby understands and agrees that COMPANY has not created nor contributed to the creation or existence of any or all types of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at CLIENT's premises, or in connection with or related to this project with respect to which COMPANY has been retained to provide professional engineering services. The compensation to be paid COMPANY for said professional engineering services is in no way commensurate with, and has not been calculated with reference to, the potential risk of injury or loss which may be caused by the exposure of persons or property to such substances or conditions. Therefore, to the fullest extent permitted by law, CLIENT agrees to defend, indemnify, and hold COMPANY, its officers, directors, employees, and consultants, harmless from and against any and all claims, damages, and expenses, whether direct, indirect, or consequential, including, but not limited to, attomey fees and Court costs, arising out of, or resulting from the discharge, escape, release, or saturation of smoke, vapors, soot, fumes, acid, alkalis, toxic chemicals, liquids gases, or any other materials, irritants, contaminants, or pollutants in or into the atmosphere, or on, onto, upon, in, or into the surface or subsurface of soil, water, or watercourses, objects, or any tangible or intangible matter, whether sudden or not. It is acknowledged by both parties that COMPANY'S scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event COMPANY or any other party encounters asbestos or hazardous or toxic materials at the job site, or should it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the performance of COMPANY'S services, COMPANY may, at its option and without liability for consequential or any other damages, suspend performance of services on the project until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrants that the job site is in full compliance with applicable laws and regulations. Nothing contained within this Agreement shall be construed or interpreted as requiring COMPANY to assume the status of a generator, storer, transporter, treater, or disposal facility as those terms appear within the Resource Conservation and Recovery Act, 42 U.S.C.A., §6901 et seq., as amended, or within any State statute governing the generation, treatment, storage, and disposal of waste. 8.24 Certificate of Merit The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. This certification shall: a) contain the name and license number of the certifier, b) specify each and every act or omission that the certifier contends is a violation of the standard of care expected of a Design Professional performing professional services under similar circumstances; and c) state in complete detail the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided to COMPANY not less than thirty (30) calendar days prior to the presentation of any claim or the institution of any judicial proceeding. 8.25 Limitation of Liability The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and subconsultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and subconsultants to all those named shall not exceed COMPANY'S total fee received for services rendered on this project or $50,000.00, whichever is less. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 8.26 Environmental Audits/Site Assessments Environmental Audit/Site Assessment report(s) are prepared for CLIENT's sole use. CLIENT agrees to defend, indemnify, and hold COMPANY, its consultants, agents, and employees harmless against all damages, claims, expenses, and losses arising out of or resulting from any reuse of the Environmental Audit/Site Assessment reports) without the written authorization of COMPANY. Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 9 of 10 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Scott Mattes, P.E. Approved by: Printed/Typed Name: Title: President CITY OF WATERLOO Accepted by: Printed/Typed Name: James R. Rasmussen Date: Noel Anderson Title: Community Development Director Date: Professional Services Agreement City of Waterloo — Airport Area Industrial Park Environmental Work February 5, 2015 Page 9 of 10 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Scott Mattes, P.E. Approved by: Printed/Typed Name: ames R. Rasmussen Title: President CITY OF WATERLOO Accepted by: Date: 2 Printed/Typed Name: Noel Anderson Title: Community Development Director Date: City Clerk Use Only Finance Committee Approval Date 3/3olI y City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 1,150.00 plus est. shipping costs of $ 0.00 to pay for or purchase Asbestos survey services for 1823 & 1827 Black Hawk Street This purchase or expenditure is being made because: For preparation of demolition of both propertiues for future commercial development Vendor selected for this purchase: Hawkeye Environmental QX Bids or written quotes were taken on this purchase, as follows: Hawkeye Env. - $1,150 Cardno ATC - $1,360 • Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund El Road Use Tax El Sewer 0 Sanitation O Bonds 0 Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 414 08 5150 1396 nuisance (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current availsalance is Resp ed, / (Project Code) $ 250,000.00 V $ 150,614.01 3-JI. `'2yLc'iutl.r . ( Ji.L2/2z/T) 3/)-/� (Signature Dept. Head or iesignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) HAWKEYE ENNO' IRc IVIVIEFJ1 AL Christopher W. Western Planner II/Brownfield Coordinator Community Planning and Development 715 Mulberry Street Waterloo, Iowa, 50703 Hawkeye Environmental LLC proposes to furnish the following: • Inspection of 1823 & 1827 Black Hawk Street, Waterloo, IA for the presence of asbestos containing building materials. • Inspection will be conducted in accordance with NESHAP's (National Emission Standards for Hazardous Air Pollutants) protocols. Inspection will be conducted by personnel with current Iowa Asbestos Inspector licensing. • All work completed will be covered by not less than $ 1,000,000 each of commercial general liability, pollution liability and professional liability insurance with a corporation(s) licensed to do business in the State of Iowa. • All samples will be analyzed by PLM (polarized light microscopy) using EPA 600/R-93/116 methods at testing laboratories with current NVLAP (National Voluntary Lab Accreditation Program) certificates. • Suspect materials will be sampled for asbestos content in sufficient quantities to meet all state and federal reporting regulations. Report detailing locations and amounts of asbestos containing building materials and documentation necessary for submission of Notification to Iowa Department of Natural Resources prior to abatement or demolition. • Sampling and survey of structures can be scheduled and completed within 3 days of notice to proceed. Sampling analysis and reporting can be submitted to City of Waterloo approximately 1 week after survey. Asbestos Survey & Reporting $ 850.00 Asbestos Project Design (if required) $ 100.00 Post Abatement Inspection / Confirmation (if required) $ 200.00 Total $ 1150.00 Steve Henneberry 814 WooD LILY ROAD, SOLON, IowA 52333 319-333-7420 - 319-693-5460 STEVE@HAWKEYEENV.COM CarcIna�' ATC Shaping the Future March 3, 2015 Attn: Chris Western City of Waterloo 620 Mulberry Street Waterloo, IA 50703 RE: Proposal for Asbestos Services Pre -Demolition Asbestos Survey 1823 & 1827 Black Hawk Street; Waterloo, Iowa Dear Mr. Western: 1.0 Introduction Cardno ATC is pleased to present this proposal to provide a pre -demolition asbestos survey of the above referenced property in Waterloo, Iowa. The pre -demolition inspection will inspect for potential asbestos containing materials, which will be removed during the planned demolition. These inspections are required by the State of Iowa DNR prior to demolition of these types of properties. Cardno ATC's proposal includes a field survey, by an Iowa -licensed inspector, sampling, laboratory analysis, preparing a survey report with recommendations and bid specifications, and final visual clearance inspections. 2.0 Qualifications and Experience Cardno ATC's asbestos and hazardous material consulting services include site inspection, hazard assessment, project design, monitoring of abatement contractor activity, and training. Our asbestos group is highly experienced in conducting building surveys, inspections, and assessments as well as designing technical removal and demolition specifications and associated drawings. In addition, Cardno ATC's affiliated laboratories are fully EPA and American Industrial Hygiene Association (AIHA) accredited to analyze industrial hygiene and environmental samples collected from air, water, soils, and solids. 3.0 Scope of Services Cardno ATC will perform the sampling in accordance to standard Iowa regulations at the site. The sampling will generally include collection and analysis of all identified suspect material. The survey will be performed by an Iowa -licensed Asbestos Inspector and will include the following specific activities: A visual inspection of all accessible interior areas to provide a general understanding of the various types and conditions of accessible ACM that may be present in the areas surveyed. Cardno ATC's report will include tables identifying the locations and estimated quantity of accessible ACM in the areas surveyed. Australia • Belgium • Canada • Ecuador • Germany • Indonesia • Italy • Kenya • New Zealand • Papua New Guinea • Peru • Tanzania • United Arab Emirates • United Kingdom • United States • Operations in 85 countries Cardno ATC 328 LaPorte Road Waterloo, IA 50702 Phone +1319.233.0441 Fax +1319.233.3269 www.cardno.com www.cardnoatc.com Page 2 City of Waterloo Asbestos Inspection Proposal for 1823 & 1827 Black Hawk Street; Waterloo, Iowa • • Cardncj ATC Shaping me rwire The scope of work for a "Pre Demolition Survey" as described in the standard includes some minor exploratory demolition activities in random areas to access potential hidden ACM. In accordance to the referenced ASTM standard, and Iowa DNR requirements, samples will be collected of each suspect material. All samples will be analyzed initially by PLM and then submitted for point counts and transmission electron microscopy if requested. The samples will be analyzed by an AIHA accredited laboratory. Cardno ATC currently has an in-house AIHA accredited laboratory that will perform the analysis of the collected samples. A report of Cardno ATC's findings including, types of suspect ACM sampled, list of actual types of ACM based on laboratory analysis and tables identifying the location, estimated quantity and general condition of each type of accessible ACM found, representative common areas, and exterior areas surveyed. The report will also include general recommendations regarding removal and additional testing that should be performed. Upon completion of the asbestos survey report, Cardno ATC will write bidding documents for the asbestos abatement project at the facility. The scope of work will be determined by the client. The documents will include drawings (not to scale) and/or photos identifying locations of the asbestos containing materials within the building. The bidding documents will include the regulations and standards from which the abatement procedures will be based upon including but not limited to contractor requirements, air monitoring requirements, and record keeping requirements. Upon completion of the asbestos abatement ATC will inspect the properties to assure all asbestos containing materials have been removed. Once all noted ACMs are properly removed ATC will provide a final clearance letter for each property. 4.0 Cost Proposal Cardno ATC has established a cost for this project based on the scope of work. 1823 Black Hawk Street Asbestos Survey and Report Bid Specifications Clearance Inspection Property Total 1827 Black Hawk Street Asbestos Survey and Report Bid Specifications Clearance Inspection Property Total $ 580.00 $ 50.00 $ 50.00 $ 680.00 $ 580.00 $ 50.00 $ 50.00 $ 680.00 If point counting of the any of the samples is requested they can be performed for an additional charge of $25 per sample. www.cardnoatc.com Page 3 City of Waterloo Asbestos Inspection Proposal for 1823 & 1827 Black Hawk Street; Waterloo, Iowa 5.0 Conclusion and Schedule Cardno ATC %taping the Future Cardno ATC will commence field work within three to five days after being given notice to proceed, and with issue all final reports within 10 days of given notice to proceed. Cardno ATC has multiple Iowa licensed asbestos inspectors that could be utilized for this project. We thank you for taking the time to and effort to consider our proposal. If you have any questions regarding this proposal or require further information or clarification, please do not hesitate to contact me at (319) 233-0441. Thank you again for your consideration. Sincerely, CARDNO ATC Scott Hanson, PE Project Manager for Cardno ATC Direct Line +1 319 233 0441 Email: scott.hanson(&,cardno.com Gaylen Hiesterman, CGP Operations Manager for Cardno ATC Direct Line +1 319 233 0441 Email: gaylen.hiesterman(a�cardno.com By signing below the City of Waterloo indicates acceptance of this proposal, prepared by Cardno ATC, as the lowest and most responsible bid for this project. Once a signed copy of this proposal is received by Cardno ATC it will serve as notice to proceed for this project, unless otherwise directed. Name (signature): Name (print): Title: Date: www.cardnoatc.com City Clerk Use Only Finance Committee Approval Date 3/3bi/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sanitation Department to expend $ NTE $25,000 plus est. shipping costs of $ incl to pay for or purchase Replacement Garbage Carts This purchase or expenditure is being made because: Can't get caught up with damaged carts Vendor selected for this purchase: Otto Environmental Systems E Bids or written quotes were taken on this purchase, as follows: Otto Environmental (32ga1-$33ea/ 65ga1-$43ea/ 95ga1-$48ea Mid Iowa (32ga1-42.14ea/ 65ga1-$46.88ea/ 95ga1-57.50ea n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer 15 I Sanitation Bonds n Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 525-15-5400-1596 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, • (Project Code) $ 109,000.00 $ 33,629.42 j/ 116 g/t(tele/L- K: \shared goodies\forms\Sanitation - Replacement Garbage Carts - Otto - March 2015.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/3a City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 5.382.81 plus ext. shipping cost of $ 420.00 to pay for or purchase Replacement Sampler for Lagoon Effluent. This purchase or expenditure is being made because: Sampler is at the end of its expected life. Vendor selected for this purchase: Hach Company Bids or written quotes were taken on this purchase, as follows ®Bids or quotes were not taken on this purchase because: Hach Company is rep. for samplers. Total cost including freight $5,802.81 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund: EIRoad Use Tax: Sewer: Sanitation: ▪ Bonds: ❑Federal/other grants: COther(specify): This expenditure is to be coded to the following budget line -item: 5,014-5,00-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 25(i 666:o0 cjb✓ $ 36.035.47 AI& (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Quote Number: 100055093v4 Use quote number at time of order to ensure that you receive prices quoted Quote Date: 10-Mar-2015 CITY OF WATERLOO WASTE MANAGEMENT SERVICES 3505 EASTON AVE WATERLOO, IA 50702-2000 Name: John Hyman Phone: (319) 291-4553 Email: ictshop@waterloo-ia.org Customer Account Number: 060785 Customer Quote Reference: Sampler Quote Expiration: 04-May-2015 3505 EASTON AVE WATERLOO, IA 50702 Sales Contact: Dan Origer Email: doriger@hach.com Phone: 800-227-4224 Quotation Hach Company PO Box 608 Loveland, CO 80539-0608 Phone: (800) 227-4224 Email: quotes@hach.com Website: www.hach.com 1 ASA.0XX2X11XX KTO: AS950 AWRS, 115V W/HTR,5.5GAL POLY 1 5,382.81 2 27 Simplified freight charge 1 420.00 Freight: Ground Prepay and Add FOB: Origin All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms 8 Conditions of Sale ("Hach TCS"), incorporated herein by reference and published on Hach Company's website at w-ww.nacr ccin/terms. Hach TCS are contained directly and/or by reference in Hach's offer, order acknowledgment, and invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the Hach TCS: (i) Buyer's issuance of a purchase order document against Hach's offer; (ii) acknowledgement of Buyer's order by Hach; or (iii) commencement of any performance by Hach pursuant to Buyer's order. Provisions contained in Buyer's purchase documents (including electronic commerce interfaces) that materially alter, add to or subtract from the provisions of the Hach TCS are not part of the Contract. Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : 1). A statement of intended end -use; 2).Certification that the intended end -use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical / biological weapons, missile technology); and 3). Certification that the goods will not be diverted contrary to U.S. law. ORDER TERMS: Terms are Subject to Credit Review Please reference the quotation number on your purchase order. Sales tax is not included. Applicable sales tax will be added to the invoice based on the U.S. destination, if applicable provide a resale/exemption certificate. Shipments will be prepaid and added to invoices unless otherwise specified. Equipment quoted operates with standard U.S. supply voltage. Hach standard terms and conditions apply to all sales. Additional terms and conditions apply to orders for service partnerships. Prices do not include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard lead time is 30 days City Clerk Use Only Finance Committee Approval Date 3/3ar City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3.342.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Pump repair parts for Cattle Congress Sanitary Lift Station #1 Pump. This purchase or expenditure is being made because: Pump worn and needs replacement parts. Vendor selected for this purchase: Zimmer & Francescon, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is rep. for this pump. Total cost including freight $3,642.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ElGeneral Fund: IIIRoad Use Tax: Sewer: nSanitation: Bonds: Federal/other grants: LOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5,00-1378 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, 312312)1' (Signature Dept. Head Or Designee) Date (Signature (Project Code) $ 48,000.00 $ 27.761.42 inance Dept Review) Date i (13/2t1/2015 FRI 8:02 FAX 877 244 2508 Zimmer & Francescon E OO1/0P2 Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 309-797-1117 877-244-2508 Fax rexl (cD_zim merfrancescon.com Job Description: FM 4" B5414, sn 1515126 parts QUOTATION # 150328 Date: 03/20/2015 To: Waterloo WWTP Attention: Richard Olson Fax # 319-291-4523 From: REX LARSON QUANTITY UNIT DESCRIPTION PRICE TOTAL Item 1 ea Pump frame 90 $1,190.00 $1,190.00 1 ea Shaft sleeve 14 $752.00 $752.00 1 ea Thrust bearing housing 158 $1,400.00 $1,400.00 Rotating assembly will run about $9200.00 and take about 8 weeks C, 7'744 p CG h � e2, 5 5 L_ , "le/ , m- Delivery 4-6 weeks ARO Materials Total $3,342.00 34,G.4,o 56ri`/AYR-,R City Clerk Use Only Finance Committee Approval Date 3/3b/! 5� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street $ 14,481.50 plus est. shipping costs of $ 0.00 Department to expend to pay for or purchase Replacement and reconditioning of upper and lower frame pivot assembly on 544J Loader This purchase or expenditure is being made because: Pivot assemblies worn excessively Vendor selected for this purchase: Murphy Tractor Co ❑ Bids or written quotes were taken on this purchase, as follows: 0 Bids or quotes were not taken on this purchase because: OEM Repair parts only. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑X Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1571 / 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 75,000.00 V $ 44,446.85 ✓ K:\shared goodies\forms\Street Department - 544 Loader Pivot Assembly Repair- Mar 2015.xls (Mar 2010) (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Street Department - 544 Loader Pivot Assembly Repair- Mar 2015.xls (Mar 2010) CCIerk Use Only Finance Committee Approval Date 3/1011 5� City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE $13,000.00 plus est. shipping costs of $ to pay for or purchase 3 - Decorative Pole and 15 - fixtures This purchase or expenditure is being made because: To be installed on W. 4th St. in front of the 5 Sullivan Bros. Convention Center Vendor selected for this purchase: Crescent Electric Supply Bids or written quotes were taken on this purchase, as follows: Crescent Electric Supply Waterloo, IA Van Meter Waterloo, IA $12,510.75 $18,702.76 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ij General Fund Road Use Tax 0 Sewer Ill Sanitation ❑X Bonds I I Federal/othergrants pi Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 5 , a3D $ /q1;, / 1.5"- ZG ?5 (Signature Dept. H -ad o Designee) Da - (Signature Finn ce Dept. Review) Date K:\shared goodies'fonnsl2015-March-Expenditure Pre-Authorization-3 - decorative poles & fixtures-$7,921.41-Crescent-Craig Clark - GO Bond.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3J30/t5' City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ NTE 7,000.00 plus est. shipping costs of $ to pay for or purchase Traffic Safety Awareness Project (Drive Safe Cedar Valley) This purchase or expenditure is being made because: Online Children Traffic Safety Contest and the School Outreach Program Vendor selected for this purchase: Hellman Associates n Bids or written quotes were taken on this purchase, as follows: Hellman Associates - on - going project since 2007 NTE $7,000.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El El General Fund ❑ Road Use Tax ❑ Sewer Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410-17-7120-2103 & 411-17-7120-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) $ 22,400 / 12,400 V $ 5,316.55/ 12,059.46 ✓ Respectfully submitted, Signature Dept. H d or Designee) D e (Signatu a Finance Dept. Review) Date K:\shared goodies\forms\2015-March-Expenditure Pre -Authorization -Traffic Safety Awareness Program-NTE 7,000 - GO Bond funding.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date si3t/ City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 2,380.00 plus est. shipping costs of $ N/A to pay for or purchase Annual Support Renewal for our FIREHOUSE Software. This purchase or expenditure is being made because: This annual update runs from 05/01/15 to 05/01/16. Vendor selected for this purchase: Xerox Government Systems, LLC. n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is support for existing software we use to record calls made by ambulances and fire trucks. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: n General Fund n Bonds El Road Use Tax n Sewer El Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Sanitation (Project Code) 3,000.00 r 544, 1,834.50 r S 6 ./S3O0` ✓ 7,u /.l (L/ -/7'/3 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Sent over 031215. Budget Amendment Descriptions for 3/30/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Plant Some Shade # 14 project , funded with a grant from the Iowa Department of Natural Resources in the amount of $6,238 and by the sale of trees in the estimated amount of $6,000, as submitted by Leisure Services. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. 9, *(re21 nv $/5;ar Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cymmittee approval required? YES NO / It so, date approved: 3 3 O/f City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 15 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1100 1343 Postage 1,000.00 /010 11 1100 1400 Utilities 1,000.00 010 11 1100 1352 Photo Repro 1,000.00✓010 11 1100 1568 Crime Lab Supplies 1,000.00 010 11 1160 3000 Tri Co. Cash 11TRI.TRIF Ler 15,000.00 010 11 1160 1512 Tri County Forf. 11TRI TRIF 15,000.00 On Hand TOTAL $17,000.00 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. Using carryover cash for Tri County increase of expenditure.—&hy4t ' 611. 2L (i ueZ(LL-%-X- _ ./ Q 5/2 $17,000.00 Prior Committee Actions (Dates): Signature Dept. ead . Designee) Date (Sig - ure Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\csbudgetamendregform (Apr 2003) • PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/36/i S Project Name (from page one) IA DNR - MidAmerican Energy Plant Some Shade #14 Department No. project will be budgeted under Activity No. project will be budgeted under REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3712 Sale of Trees EXPENDITURES: 37 Leisure ServicE 010 37 4105 Project No. To be assigned by the Finance Dept. �17 es-r- Subproject No. ps%zi (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: Total 6,238.00 6,238.00 6,000.00 6,000.00 TOTALS $ 12,238.00 $ - $ $ $ 12,238.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1,000.00 $ 1,000.00 1536 Trees 11,238.00 11,238.00 1541 Cleaning Supplies 0.00 t (Signature Dept. He TOTALS $ 12,238.00 $ $ $ 12,238.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\PSS Project Budget Workshee\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total $ IA DNR - MidAmerican Energy Plant Some Shade #14 Todd Derifield 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes Grant Name No C. City Match Source of Funding D. Other Entities Yes Name No Project No. Subproject No. To be assigned by the Finance Dept. NS 2. Attach copies of any grant agreements that will fund the project (REQUIRED) % Paid by federal grant Grant Agreement Number • Paid by state grant Grant Agreement Number • Paid by City % Paid by other entity V 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is with the Iowa DNR and Mid -American Energy. Trees are offered for sale at $30.00 to customers of Mid -American Energy. IA DNR reimburses the City for the expense of the trees, plus an administrative fee. This will be the 14th time the City has participated in the Plant Some Shade project. Distribution date is April 30, 2015 Done None Yes No ❑ ❑X ❑ ❑ ❑ ❑ ❑ 0 ❑ El ❑ 0 El El Page 2 must be attached and signed. K:\shared goodies\forms\PSS Project Budget Workshee\Page 1 All Projects (Mar 2010)