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Home My WebLink About03/16/2015FINANCE COMMITTEE March 16, 2015 5:10 PM Harold E. Getty Council Chambers Mem bers Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of March 9, 2015 as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Sgt. Rassmussen & Sgt. Duncan Class/Meeting: Homicide Investigation Destination: Richmond, Kentucky Dates: 3/29/15 - 3/31/15 Amount not to exceed: $836.00 2. Luke Even, Forestry Foreman & Justin Lamprecht, Park Maintenance II - Forestry Class/Meeting: 53rd Annual Minnesota Shade Tree Short Course Destination: Arden Hills, Minnesota Dates: 3/17/15 - 3/18/15 Amount not to exceed: $429.00 3. Phillip Schuppert, Storm Water Specialist Class/Meeting: International Erosion Control Association - Great Rivers Chapter Spring Conference Destination: Lincoln, Nebraska Dates: 3/23/15 - 3/24/15 Amount not to exceed: $355.00 4. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $6,039.00 Expenditure: Install (1) pair of doors; provide new door closers to employee area at Five Sullivan Brothers Convention Center. Building Maintenance Amount and Estimated S/H: $13,135.00 Expenditure: 10 x 12 Shed at Waterloo Fueling Station Site. Building Maintenance Amount and Estimated S/H: $5,049.50 + $250.00 S/H Expenditure: 5-Black mega coat racks w/hangers; 6' portable folding with casters Page 1 of 205 for Five Sullivan Brothers Convention Center. Clerk's Office Amount and Estimated S/H: $2,450.00 Expenditure: Canon DR6010C Scanner document management system. Human Rights Amount and Estimated S/H: $20,000.00 Expenditure: Advertising expenses. Leisure Services Amount and Estimated S/H: $1,267.80 Expenditure: Class 3 Safety Rain Gear, and Class 3 Safety Vests. Leisure Services Amount and Estimated S/H: $105.00 per unit Expenditure: Portable handicap accessible restrooms placed in various parks. Leisure Services Amount and Estimated S/H: $11,238.00 Expenditure: Trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. Leisure Services Amount and Estimated S/H: $2,200.00 Expenditure: Annual flowers to be planted in 24 of the saucer style planters at Riverloo Expo Plaza. Leisure Services Amount and Estimated S/H: $2,300.00 Expenditure: Hazard lighting on two new city vehicles. Planning Department Amount and Estimated S/H: $9,625.00 Expenditure: Move existing light pole next to Moo Roo sign to opposite side of sign and move Ridgeway Place pylon sign. Planning Department Amount and Estimated S/H: $7,258.00 Expenditure: Demo of 506 Reed Street. Police Department Amount and Estimated S/H: $3,200.00 + $50.00 S/H Expenditure: Repair pole camera and replace new IP Camera. Police Department Amount and Estimated S/H: $3,099.61 Expenditure: Purchase community affairs items such as pens, t-shirts, bags, water bottles to be given out at various domestic violence workshops. Street Department Page 2 of 205 Amount and Estimated S/H: $1,278.00 + $75.00 S/H Expenditure: Traffic Sign Materials. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the budget amendment to add revenue from the City of Cedar Falls to reimburse Waterloo for their share of the payment for the consolidated plan and increase the expense budget for temporary services in the amount of $7,500, as submitted by the Community Development Block Grant Department. BILLS PAYMENT 6. March 16, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 3 of 205 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1345 FY _2014-- BUDGETED /'x)( EXPENDED YID THIS REQUEST [-, LEFT AFTER THIS REQUEST r DATE 7 7? Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Sgt. Rassmussen & Sgt.Duncan DATE: March 3rd, 2015 NAME OF CLASS / MEETING: Homicide Investigation DESTINATION Richmond, Kentucky DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 29`h, 2015 Return Date: March 31 st, 2015 DATE(S) OF MEETING: March 29th-31 st, 2015 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to pay for lodging, meals and fuel for Sergeants Michael Rasmussen and Robert Duncan to travel to Richmond, Kentucky. This travel will be for the ongoing investigation of a homicide. They will need a city vehicle for this travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 300.00 LODGING TAXI $ 256.00 MEALS PARKING $ .00 REGISTRATION AIRFARE $280.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 836.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 418.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 ?5 .74 6 Copy - Department NAME(S) AND POSITION(S): Lt. Corbin Payne, Sgt. Rich Gehrke, Inv. M. Girsch DATE: March 10th, 2015 NAME OF CLASS / MEETING: INOA 2015 Annual Conference Amended DESTINATION West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 24th, 2015 Return Date: March 26th , 2015 DATE(S) OF MEETING: March 24th-26th 2015 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Lt. Payne, Sgt. Gehrke, and Inv. M. Girsch to the 2015 INOA (Iowa Narcotics Officers Association Conference, in West Des Moines, Iowa. This conference will cover the following areas; regional case highlights, case law updates, cultural awareness, Marijuana concentrations, Vehicle traps, Interdiction, Tactical Incident Debrief and DPS Intelligence Bureau resources. All three officers are currently assigned to the TCDTF. A city vehicle will be needed for this training. Amended WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 500.00 LODGING $ 201.00 MEALS $ 555.00 f" REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1356.00 Gkf.I&e:)(AG5 /N(i f;a6.) trb^ TAXI PARKING AIRFARE MSC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 452.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO )31Ty DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED C/() S I '—tw ' r a (1f, FNa..) I h BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance / - De..rtment NAME(S) AND POSITION(S): Luke Even, Forestry Foreman Justin Lamprecht, Park Maintenance 11- Forestry DATE: 3/10/15 NAME OF CLASS / MEETING: 53rd Annual Minnesota Shade Tree Short Course DESTINATION: Arden Hills, Minnesota DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 3/17/15 RETURN DATE: 3/18/15 DATE(S) OF MEETING: 3/17/15 — 3/18/15 PURPOSE OF TRAVEL/TRAINING: Educational in the field of Arboriculture. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE X PRIVATE VEHICLE DEPARTING FROM: ESTIMATE OF COST: $129 $200 $100 LODGING MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 429 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO TOTAL: $ 429 REQUIRED CERTIFICATION PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO RTMENT HEA DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE two-day course for everyone involved inurban forestry and arboriculture. ISA Certified Arborist CE. Is are available for most sessions. Certified Minnesota Tree Inspectors will be recertified for 2015 by attending the entire short courser March 17-18, 2015 Bethel University, Arden Hills, Minnesota Program Partners: College of Food, Agricultural and Natural Resource Sciences, University of Minnesota Department of Forest Resources, University of Minnesota Minnesota Shade Tree Advisory Committee Minnesota Department of Agriculture Minnesota Department of Natural Resources Minnesota Department of Transportation Minnesota Society of Arboriculture Minnesota Tree Care Advisor Program University of Minnesota Extension College of Continuing Education, University of Minnesota Ensuring Tree Health Since 1963 www.cce.umn.edu/shadetree UNIVERSITY OF MINNESOTA Driven to Discovers~ REGISTRATION FORM Registration Form Minnesota Shade Tree Short Course — March 17-18, 2015 Last Name Event ID# 188902 First Name M.I. Company/Institution E-mail Title/Position Work Address City State Zip Daytime Telephone Fax Number Registration Fees: ❑ $185 Registration fee by March 1, 2015 _❑ $200 Registration fee after March 1, 2015 — $40 Student registration fee $95 Tree board/park board member fee Attendance Plans ❑ $25 Chipper Operator Workshop (Wednesday, March 18, 8-11:30 a.m.) ❑ I will attend the MSA mixer on Tuesday evening, March 17 ❑ I request vegetarian lunches. ❑ I request vegan lunches. ❑ I request gluten -free lunches. Payment Method n Enclosed is a check or purchase order payable to the University of Minnesota ❑ Please bill my organization (purchase order or letter of authorization attached) U Please charge my U of M EFS#: ❑ Please charge my ❑ VISA ❑ MasterCard El American Express ❑ Discover Card Number Expiration Date $ Amount to Charge Name as it appears on card Signature NOTE: Registration, without payment will delay prvcening. The information nn this tone is private data. used to identify and locate you, obtain payment, and enable instructnn an better know dmir audience Name address. and mechnd of payment are mandatory. 02U 15 Regents of the University of Minnesota. All rights reserved. CPE-0735-U6/2.15 2I TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED h -C l c; ? '13J ?G` / 34 FY:2il2 BUDGETED EXPENDED YID -l` V.-- THIS REQUEST LEFT AFTER THIS REQUEST A 4'`J DATE "?-7,,, _j-//- '15 Ori • inal - Clerk/Finance 'Co.. - be. • rtment NAME(S) AND POSITION(S): Phillip Schuppert, Storm Water Specialist DATE: March 10, 2015 NAME OF CLASS / MEETING: International Erosion Control Association — Great Rivers Chapter Spring Conference DESTINATION: Lincoln, NE DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 23, 2015 RETURN DATE March 25, 2015 DATE(S) OF MEETING: March 24, 2015 PURPOSE OF TRAVEL/TRAINING: Attend the International Erosion Control Association — Great Rivers Chapter Spring Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE ,VE H IC LE ESTIMATE OF COST: $ 150.00 LODGING TAXI 60.00 MEALS PARKING 95.00 REGISTRATION AIRFARE 50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 355.00 BUDGET LINE ITEM: 521-07-7830-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 355.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY, ND BENEFICIAL TO THE CITY O6'MIATERL NT HEAD/ �y('f March 10, 2015 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date / l L. AS - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 6,039.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Install (1) pair of doors; provide new door closers to employee area at Five Sullivan Brothers Convention Center Vendor selected for this purchase: Failor Hurley Construction E Bids or written quotes were taken on this purchase, as follows: Failor Hurley was lone bidder - no other bids received by contractors on this project ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation • Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1382 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, � 3—J/-/ (Signature ept. ▪ Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies \forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 - !a ( City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 13,135.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: 10 x 12 Shed at Waterloo Fueling Station Site Vendor selected for this purchase: Action Garage Builders - Troy Even ❑X Bids or written quotes were taken on this purchase, as follows: Action Garage Builders - $13,125.00 Failor Hurley - $14,595.00 Kidder Construction - $16,387.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑X Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 410 (Central Garage Bond Money) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respfully s rnitted, i 1)-1G; ,)1.%GL.ce9/.4/ .-//� (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros Employee Door.xls (Mar 2010) (Project Code) // �3 ✓ $ , 3,55't4%" City Clerk Use Only Finance Committee Approval Date 3 - (t, i s City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,049.50 plus est. shipping costs of $ 250.00 to pay for or purchase This purchase or expenditure is being made because: 5 -Black mega coat racks w/hangers; 6' portable folding with casters for Five Sullivan Brothers Convention Center Vendor selected for this purchase: Sysco Guest Supply l l Bids or written quotes were taken on this purchase, as follows: Sysco Guest Supply - $ 766.99 each Dallas Midwest - $ 949.00 each ATD - American - $1,008.00 each ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ri Sanitation EBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: AAA 22 A900 2152 r r (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Resp>e ully sdBmitted, (Signature Dept. Head or Designee) $ 62647 3_9i) 7, j fll f'.%� ;!1� u L 3-,r-/5 Date (Signature Finance Dept. Review) Date K:\shared goodies Worms \Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 - / The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 2,450.00 plus est. shipping costs of $ to pay for or purchase Canon DR6010C Scanner This purchase or expenditure is being made because: Dedicated scanner for document management system. Vendor selected for this purchase: Koch Brothers Bids or written quotes were taken on this purchase, as follows: Advanced Systems, Inc. - $2,570.40 Koch Brothers - $2,450.00 Premier Office Equipment - $1,295.00 -- Specifications not met n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El X General Fund n Road Use Tax n Sewer Bonds nFederal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 414-03-8400-2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful submitted, i(1(ze---=D l_ 3)J (2,14r1/14,.& (di/ r Ln..-�► J/3(Signat re Dept. Head or Designee) - Date gnature Finance Dept. Review) Date Sanitation (Project Code) $ 100,000.00 $ 10,568.56 K:\shared goodies Worms \Pre-Authorization.Canon Scanner (Mar 2010) PROPOSAL FOR CITY OF WATERLOO DEPARTMENTAL SCANNER: In response to your Request for Proposal Koch Brothers would propose the following scanner: Canon DR6010C Scanner Bundled Software: Canon Capture Perfect, KOFAX Virtual Rescan and ISIS and TWAIN Drivers 100 Sheet Feed Duplex scanning with Blank Page Dropout Auto Page Size Detection Auto Color Detection Hole Punch Removal Rapid Recovery System Text Orientation Recognition Ultrasonic Double Feed 14 — 32 pound paper handling 60 PPM simplex scanning, 120 IPM duplex scanning 7,500 scans per day USB 2.0 Interface Manufacturer Warranty is One Year Advance Unit Replacement Service would be provided from our Cedar Rapids office Retail Price $3,495.00 Purchase Price $2,450.00 February 25, 2015 Don Ruby Koch Brothers 301 E. Locust St. Des Moines, IA 50309 515-244-4900 800-934-5624 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 - b The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 20,000.00 plus est. shipping costs of $ N/A to pay for or purchase advertising expenses This purchase or expenditure is being made because: we will be doing some advertising for the rest of the fiscal year Vendor selected for this purchase: KWWL, Waterloo Courier, other media • Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: We will be using our usual local vendors that we have used in the past. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: O General Fund ❑ Road Use Tax ❑ Sewer Sanitation O Bonds ❑X Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FYPART13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is tfully subtted, (Sienature Dept. Head nee) 2-4( Date $ n50ft00— ,SCcor hj,Oo vfmn $ 1 �3 1/ 4/ ignature Finance Dept. Review) Date K:\shared goodies \forms\KwWL Pre -A, h. ization KBBG.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3 - IL 15 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services $ 1,267.80 plus est. shipping costs of $ Class 3 Safety Rain Gear, and Class 3 Safety Vests. Department to expend to pay for or purchase This purchase or expenditure is being made because: Keep employees visible at the job sites as required by OSHA. Vendor selected for this purchase: Ahlborn Equipment, Inc. ❑X Bids or written quotes were taken on this purchase, as follows: Ahlborn Equipment, Inc. -$1267.8 Forestry Suppliers - $1946 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1573 Sanitation (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. t'S' or Designee) Date gliature Finance Dept. Review) Date $ 6,500.00 $ 2,9/12.36 Zi—ti K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) 3/it,/rS City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 105.00 per unit plus est. shipping costs of $ to pay for or puchase Portable handicap accessible restrooms placed in various parks. This purchase or expenditure is being made because: The units are placed in various City parks for the summer season. Approximately 12 units are rented per month. This number may vary depending on what is going on in the parks. The unit price remains the same. ❑X Bids or written quotes were taken on this purchase, as follows: Black Hawk Waste Disposal, Waterloo, IA $105.00 per unit Action Services, Cedar Rapids,IA $150 per unit Port 0 Jonny, Hiawatha, IA $150 per unit Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation ❑ Bonds pi Federal/other grants l l Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, -> 7 7 _ r�C` _/�� 3 // 5 (Signature Dept-1-lead or D nee) Date (Signature Finance Dept. Review) Date (Project Code) -fr-y' $ 1.27/75• /41,/75 $ yl,7/7s users\shared goodies\forms\Pre auth portable potties(Oct 2004) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 11,238.00 plus est. shipping costs of $ to pay for or puchase trees purchased for the Plant Some Shade project. This is a project with the Iowa DNR and MidAmerican Energy. This purchase or expenditure is being made because: The tree distribution project that offers trees to MidAmerican Energy customers at $30 per tree. Iowa DNR will reimburse the City for the remaining expense of the trees. Bid decision was made by Iowa DNR. ❑ Bids or written quotes were taken on this purchase, as follows: Trees will be purchased from vendors as selected by Iowa DNR. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) DNR - MidAm customers This expenditure is to be coded to the following budget line -item: 010-37-4105-1536 37RST-PS14 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Res ectfi I> ly submitted, —Nignature Dept. H $ 11,238.00 '/ $ 11,238.00 75 Y1 ()/ , ,047.1 .3 /NS' or Designee) Date (Signature Finance Dept. Review) Date ll5 users\shared goodies\forms\Pre Auth PS14 spring 2015(Oct 2004) Fields of Opportunities STATE OF I O WA TERRY E. BRANSTAD, GOVERNOR KIM REYNOLDS, LT. GOVERNOR Tuesday, March 03, 2015 Hello All! DEPARTMENT OF NATURAL RESOURCES CHUCK GIPP, DIRECTOR Below are the species, quantities, prices, and nurseries chosen for the spring 2015 Waterloo Plant Some Shade distribution. Preference was given to root pruning containers, local seed sources, Iowa -grown stock, local nurseries, and then adjoining county nurseries. Delivery is set for 10 am —12 pm on 4/29/2015 at: Byrnes City Park/Swimming Pool, 801 Campbell Avenue, Waterloo, IA 50701. Species Size Quantity Unit Price Total Price Nursery Bur Oak #7 40 $60.00 $2,400.00 Tiedt Tulip Tree #10 20 $70.00 $1,400.00 Tiedt Sugar Maple 'Fall Fiesta' #10 20 $72.00 $1,440.00 Ogle Kentucky Coffeetree #10 20 $75.00 $1,500.00 Tiedt London Planetree 'Bloodgood' #7 20 $60.00 $1,200.00 Tiedt Crabapple 'Royal Raindrops' #5 40 $42.50 $1,700.00 Ogle Norway Spruce #5 40 $39.95 $1,598.00 Ogle TOTAL 200 $11,238.00 Average Tree Price $56.19 Nursery contact information is as follows: Ogle's Greenhouse Michael Ogle 1717 South B St. Albia, IA 52531 (641) 932-3444 oglemike@hotmail.com Tiedt Nursery Kim Tiedt 2419 East Bremer Ave. Waverly, IA 50677 (319) 352-0418 vholm.tnursery@gmail.com City Clerk Use Only Finance Committee Approval Date 3// (./ / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,200.00 plus est. shipping costs of $ to pay for or purchase Annual flowers to be planted in 24 of the saucer style planters at Riverloo Expo Plaza. This purchase or expenditure is being made because: Leisure Services no -longer grows flowers "in house" and flowers are needed to fill planters. Vendor selected for this purchase: Kiefer's Produce E Bids or written quotes were taken on this purchase, as follows: Kiefer's Produce Waterloo, IA $2,200.00 Petersen & Tietz Florists & Greenhouses $2,295.92 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax 0 Sewer ❑ Sanitation ❑ Bonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4110-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectful) submitted, (Project Code) $ 18,790.00 ✓ $ 1276£477-1-2 4,7 &&.-6' L, t-4 tc-? .31/75 ignature Dept. Head o •esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Aut Expo Flowers.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3// 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,300.00 plus est. shipping costs of $ to pay for or purchase Hazard lighting on two new city vehicles. This purchase or expenditure is being made because: the new vehicles need to be outfitted with beacon lights, flashers, ions. Vendor selected for this purchase: Electronic Engineering ❑ Bids or written quotes were taken on this purchase, as follows: QBids or quotes were not taken on this purchase because: This is the only local vendor that does this type of service. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res submittedL/ (Project Code) $ 12,616.00*r $ 3,669.00 ✓ / / 'j (Signature Dept. Hete r Designee) Date igliature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3//h// 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 9,625.00 plus est. shipping costs of $ 0.00 to pay for or purchase Move existing light pole next to Moo Roo sign to opposite side of sign and move Ridgeway Place pylon sign This purchase or expenditure is being made because: Part of the right-of-way acquisition costs for the Kimball Avenue Project - Contract #843 An existing light pole and Ridgeway Place Pylone Sign need to be relocated. Vendor selected for this purchase: Signs and Designs and KW Electric Inc. ❑x Bids or written quotes were taken on this purchase, as follows: Signs and Designs - $7500 for moving light pole and Ridgeway Place Pylon Sign KW Electric, Inc. - $2125 for reqiured electrical work Nagle Signs - Requested but none were submitted ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds ❑X Road Use Tax ❑ Sewer n Sanitation Federal/other grants n Other (specify) Fed-80% and LOST-20% This expenditure is to be coded to the following budget line -item: 290-07-7500-2165 i ilk-U'/ .75-0(,} /f 6 ‘)75 K sir73/ (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount--t and the current availabl`bala Rectfully su `' 0 / / LO C>°�! �L)LG,t G14 3-id i.5 (Signature Dept. Head or Designee) Date (Sinai re Finance Dept. Review) Date $ 11o,06�6-eQ0 6&>>7o $ �eo.eV -g5" Ce K:\shared goodies \forms\Kimball Project Sign and Light Pole Relocations (Mar 2010) AMENT DESIGN G00412.10 - PRELIMINARY PROPERTY ACQUISITIONS LIST FOR AUGUST 20, 2013 WATERLOO Fee Title Assessment , IA Temporary Easement Assessment Fee Title Estimate Temporary Easement Estimate , _ Incidental, Costs / I'UIiL Fee Title Valuation (Compensati on Estimate) l: INI VKM/�I Temporary Easement Valuation (Compensati on Estimate) IVY\ InCa-• 111., $ 11,494.15 $ 20,457.00 $ 13,200.00 $ 21,800.00 \ $21,700.0J'1 $ 13,267.26 $ 20,835.99 $ 34,103.25 csamarea Right -of -Way Acquisition Costs = $ 56,700.00 K:\USERS\TIM-A\Acquisition\Kimball Avenue Acquisitions\Copy of Kimball Ave Property Acquisitions (10-11- 13)Revised11-8-13\Project Parcels 2/18/2015 SIGNS & DESIGNS. visit us in the Industrial Park 5600 Nordic Drive Cedar Falls, Iowa 50613 319-277-8829 Fax: 319-268-2298 SEE THE SIGN OF THE WEEK: w ww.theSlgnPeop e.net City of Waterloo 715 Mulberry St. Waterloo, IA 70703 Phone: 319-291-4366 Fax: 319.291-4262 Quotation 1214-81 Page: 1 For quotes over $500, a 50%deposit is required to place order, remainder is due 30 days after completion. In the event of delinquent payments, the dient will be charged 1.5% interest for every month after the first 30 days. Client agrees to pay all collection costs in the event of default of payment Good Thru Payment Terms Sales Rep 1/16/15 Net 30 Days Mason Quantity Description Unit Price Extension 1.00 1.00 KIMBALL RIDGEWAY RECONSTRUCTION Move Ridgeway Place pylon sign Move existing light pole next to Moo Roo sign to opposite side of sign. Prices indude excavation, anchor bolts, new concrete foundation, connection to electric brought to new concrete by others/7- Prices do not include removal of existing concrete foundations 6,000.00 1,500.00 6,000.00 1,500.00 I accept above prices and terms, and give authorization to proceed: Signature: Printed name: Date: Subtotal Sales Tax Total 7,500.00 7,500.00 KW Electric Inc. 1127 Lincoln Street P.O. Box 967 Cedar Falls, Iowa 50613 http://wmck-welectic.com E-mail: mmyers@k-welectric.com Phone (319) 277-0415 Fax (319) 277-1418 Date: 2/6/15. To: Ament Design Attn: Mike Dryden Regarding: Ridgeway Plaza pole and sign power We propose to install the required electrical per plans for the sum of: $2,125,00 ****This price does include: 1- Connecting existing conduit from northeast pole light to northwest pole light new location 2- Installing conduit to new sign location from northwest pole light 3- Installing 3 new #10 THHN branch circuits to three poles and one sign ****This price does not include: 1- Any other work that may need to be done 2- Removal or replacement of concrete or asphalt *****This quote can be held for 30 business days. After this time the material will need to be requoted. *****Mechanic's Lien 572.13 Liability of owner to original contractor: "Persons or companies furnishing labor or materials for the improvement of real property may enforce a lien upon the improved property if they are not paid for their contributions, even if the parties have no direct contractual relationship with the owner." If you have any questions feel free to call. Thank you, Mark A. Myers Project Manager KW Electric, Inc. ar? (Customer's Signature) An Equal Opportunity Employer City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Planning Department to expend $ 7,258.00 plus est. shipping costs of $ 0.00 to pay for or purchase demo of 506 Reed Street This purchase or expenditure is being made because: 657A process Vendor selected for this purchase: Lehman Trucking & Excavating E Bids or written quotes were taken on this purchase, as follows: Lehman Trucking - $7,258.00 Frickson Bros Excavating - $7,900.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax n Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414 08 5150 1396 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amo . $ 250,000.00 ✓ and the current availabl Resp $ 150,614.01 37 - / b / it Lt t l (Signature ■ • . Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) CHRIS WESTERN From: Laverne Lehman <jddigger@gmail.com> Sent: Monday, January 26, 2015 8:36 AM To: CHRIS WESTERN Subject: Re: Informal Bid For demolition of 506 Reed Street Chris Lehman Trucking and Excavating bid for 506 Reed St. for demolition is $7,258.00 On Wed, Jan 21, 2015 at 3:35 PM, CHRIS WESTERN <CHRIS.WESTERN,cnr,waterloo-ia.org> wrote: All, I need to do an informal bid on the demo of 506 Reed Street. For those of you interested please submit bid by either email, fax or drop off to me in person by 5 pm Monday January 26, 2015 . Call or email with questions. Thanks Ps. The house has been abated (see attached) Christopher W. Western Planner II/Brownfield Coordinator Community Planning and Development 715 Mulberry Street Waterloo, Iowa, 50703 Email chris.westernAwaterloo-ia.org Office 319-291-4366 Fax 319-291-4262 Websites City - www.cityofwaterlooiowa.com Brownfields - www.thenewwaterloo.com Original Message From: engineersofficecwaterloo-ia.org[mailto:engineersoffice(aiwaterloo-ia.org] Sent: Wednesday, January 21, 2015 3:27 PM To: CHRIS WESTERN Subject: Message from "RNPF40BF8" This E-mail was sent from "RNPF40BF8" (Aficio MP 6001). Scan Date: 01.21.2015 15:02:25 (-0500) Queries to: engineersoffice(awaterloo-ia.org i Frickson Bros. Excavating 737 Colleen Ave. Evansdale, Iowa 50707 Name / Address Planning and Zoning Estimate Date Estimate # 1/23/2015 127 Project Description Qty Rate Total Price Quote for Planning and Zoning for Demolition of House at 506 Reed Street To demolish house at above address. Haul to landfill and remove all concrete wall's and footings. Fill basement with fill dirt. Total price for job = $7,900.00. Thank You for Letting Us Sumitt a Bid. 7,900.00 7,900.00 Total $7,900.00 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/(t-P The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,200.00 plus est. shipping costs of $ 50.00 to pay for or purchase Repair pole camera and replace new IP Camera This purchase or expenditure is being made because: an upgrade in damaged camera system that was damaged by lightening strike last year. Vendor selected for this purchase: Frontier Technology n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Frontier Technology is the sole provider for the equptiment currently used by the Police Department Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund ri Road Use Tax 0 Sewer n Sanitation n Bonds El Federal/other grants n Other (specify) WPD Forfeiture funds This expenditure is to be coded to the following budget line -item: 010-11-1150-1512-11 TRI W PDF (Fund - Department - Activity - Account Number) in which the budgeted amount is $ and the current available balance is Respectfully subm fitted, (Signature Dept. 3f5'es r Designee) Date $ (Project Code) (Signature Finance Dept. Review) 5-7-iT" Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) Frontier Technology, LLC PO Box 203 Dallas Center, IA 50063 (515) 314-5346 Quote No. 1.030315 'QUOTE Customer I Name Waterloo Police Department Address 715 Mulberry Street City Waterloo Phone 319.230.1598 Payment I Comments Name CC # Expires ZIP 50703 epair pole camera pgrade to new IP camera Check State IA Description Tax Rate(s) Misc Date 3/3/15 Order No. Rep FOB Unit Price 700.00 $ 2500.00 SubTotal Shipping TOTAL kln TOTAL 700.00 2500.00 3200.00 3250.00 Office Use Only Attention: Brian Johansen City Clerk Use Only Finance Committee Approval Date 3//(.0 5— City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,099.61 plus est. shipping costs of $ 0.00 to pay for or purchase purchase community affairs items such as pens, t-shirts, bags, water bottles to be given out at various domestic violence workshops This purchase or expenditure is being made because: to promote community awareness of domestic violence Vendor selected for this purchase: Discount Mugs.com ❑ Bids or written quotes were taken on this purchase, as follows: Discount mugs.com $3099.61 4imprint.com $ 3807.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants ❑X Other (specify) National Crime Victim Gra This expenditure is to be coded to the following budget line -item: 010-11-1150-1303 11GRT NCVRW (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sg,:mitted, (Signature Dept. Head or D- - $ (Project Code) (;l(I5 7rlZ��c�� G��!ruc /'-/5 Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure re -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/r/4./! S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 1,278.00 plus est. shipping costs of $ 75.00 to pay for or purchase Traffic Sign Materials This purchase or expenditure is being made because: Replacement of defective construction signs Vendor selected for this purchase: 3M n Bids or written quotes were taken on this purchase, as follows: 3M - $1278. Prison Industries - $1365 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund n Road Use Tax n Sewer ❑ Sanitation ❑ Bonds El Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7100-1577 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 10,500.00 " $ 4,245.70 ✓ /Iv',/,1J..c /,r/Z :iU/) K:\shared goodies\forms\Street Department - Traffic Sign Materials - Mar 2015.xls (Mar 2010) Budget Amendment Descriptions for 3/16/2015 Finance Committee Meeting Agenda: 1. Approve the budget amendment to add revenue from the City of Cedar Falls to reimburse Waterloo for their share of the payment for the consolidated plan and increase the expense budget for temporary services in the amount of $7,500, as submitted by the Community Development Block Grant Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finan C mittee approval required? YES NO It so, date approved: 3// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 6/30/2015 submitted by the Community Development Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount;lurid Dept Activity Acct # Acct Name Proj Code Amount 224 32 5850 382-0 Salest IMI:hd BG21A.ADMN 7,500.00 224 32 5850 1301 Temp Sery BG21A.ADMt 7,500.00 g13 'Re ty1b furs. TOTAL $7,500.00 This amendment is being requested because: Revenue was from a payment from Cedar Falls for the Consolidated Plan. TOTAL $7,500.00 Prior Committee Actions (Dates): 1/f2� 1/(�tT�" (Signature Dept. ead esigne 3 /✓-i _5 (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:Wserslshared goodiesltorms\Budget Amendment Request HOME 3-6-2015 (Apr 2003)