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Home My WebLink About03/09/2015FINANCE COMMITTEE March 9, 2015 5:10 PM Harold E. Getty Council Chambers Mem bers Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of March 2, 2015 as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Capt. Leibold & Lt. Payne Class/Meeting: National Academy (FBI) Re -trainer Destination: Burlington, Iowa Dates: 4/22/15 - 4/24/15 Amount not to exceed: $956. 2. Sgt. Ludwig Class/Meeting: IaAWP 2015 Spring Training Conference Destination: Davenport, Iowa Dates: 3/30/15 - 3/31/15 Amount not to exceed: $305. 3. Sgts. Richter, McGeough, Bose and P.O. Wessels Class/Meeting: Disorder Control Training Destination: Johnston, Iowa Dates: 4/14/15 - 4/16/15 Amount not to exceed: $2,120. 4. Keith Kaspari, Director of Aviation Class/Meeting: IDOT Aviation Conference Destination: West Des Moines, Iowa Dates: 4/21/15 - 4/22/15 Amount not to exceed: $224. 5. Six Waterloo Police Officers Class/Meeting: Governor's Traffic Safety Bureau Destination: Altoona, Iowa Dates: 4/27/15 - 4/29/15 Amount not to exceed: $622. 6. Paul Huting, Leisure Services Director Class/Meeting: Iowa Park and Recreation Association Conference Destination: Davenport, Iowa Dates: 4/76/15 - 4/9/15 Amount not to exceed: $566. Page 1 of 35 7. Authorization to seek bids to Purchase One (1) 2015 Cargo Van for the Traffic Operations Department. 8. Pre -Authorizations to Expend over $1,000.00 Human Rights Amount and Estimated S/H: $6,950. Expenditure: Commercial advertising Leisure Services Amount and Estimated S/H: $2,179. Expenditure: An assortment of additional weight equipment to support additional members and increased class sizes for group exercise classes. Leisure Services Amount and Estimated S/H: $1,500. + $120. S/H Expenditure: Chipper knives Leisure Services Amount and Estimated S/H: $1,300. Expenditure: Trees to be planted at Hellman Field. Total project cost is $3,500. GreenScene grant of $2,200 will leave a balance of $1,300. Traffic Operations Amount and Estimated S/H: $2,454.75 + $55 S/H Expenditure: Multi -Pro Gas Power Driver and 2" Square Anchor Drive Cap BILLS PAYMENT 9. March 9, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 35 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2015 BUDGETED 35.�L EXPENDED YTD THIS REQUEST cj Lj G LEFT AFTER THIS if REQUEST Z: , / 7G DATE i Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Captain Leibold & Lt. Corbin Payne DATE: February 26`h, 2015 NAME OF CLASS / MEETING: National Academy (FBI) Re -trainer DESTINATION: Burlington, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 22nd, 2015 Return Date: April 24d', 2015 DATE(S) OF MEETING: April 22nd thru 24TH, 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization for him and Lt Payne to attend the National Academy (FBI) Re -trainer course in Burlington, Iowa. The training provided at the re -trainer is always high caliber and includes a variety of officer safety, wellness and leadership categories. Both Capt. Leibold and Lt. Payne are graduates of the FBI National Academy. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $500.00 LODGING Rental car $106.00 MEALS PARKING $250.00 REGISTRATION AIRFARE $100.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 956.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 478.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 0i ice' /S'/ FYdGI� BUDGETED �7 f EXPENDED YID D -5 THIS REQUEST.;; LEFT AFTER THIS REQUEST /1/ DATE 2/w' Ori • inal - Clerk/Finance Co - De . . rtment NAME(S) AND POSITION(S): Keith Kaspari, Director of Aviation DATE: February 25, 2015 NAME OF CLASS / MEETING: IDOT Aviation Conference DESTINATION: Sheraton West Des Moines, IA Hotel DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April21, 2011 RETURN DATE: April22, 2011 DATE(S) OF MEETING: April2l-22, 2011 PURPOSE OF TRAVEL: Attend IDOT Aviation Conference One night stay. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $0.00 TAXI $0.00 MEALS $0.00 PARKING $99.00 REGISTRATION $0.00 AIRFARE $0.00 MILEAGE/FUEL $0.00 MSC/TOLLS TOTAL FOR ALL: $ 224.00 BUDGET LINE ITEM: 010 29 7700 1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 224.00 PER PERSON I BELI E THIS TRIP SERVES A PUBLIC PURPOSE D I NECESSARY AND BENEFICIAL TO THE C TY O WAI ERLOO DEPARTME February 25, 015 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED I,"i6 374/04 /3 FY.;%?05 BUDGETED EXPENDED YTD THIS REQUEST �G G LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 7 - De ment NAME(S) AND POSITION(S): Paul Huting, Leisure Services Director DATE: April 7-9, 2015 NAME OF CLASS / MEETING: Iowa Park and Recreation Association Conference DESTINATION: Davenport, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 4/7/2015 RETURN DATE: 4/9/2015 DATE(S) OF MEETING: 4/7-9/2015 PURPOSE OF TRAVEL: To attend the Iowa Park and Recreation Association Spring Conference. We host this conference in Waterloo on a rotating basis so we need to be represented. I serve on statewide committees that will meet during the conference. AMENDED REQUEST DUE TO ADDITION ERROR WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ NA YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: 270.00 LODGING 50.00 MEALS 210.00 REGISTRATION MILEAGE/FUEL 36.00 TOTAL FOR ALL: $ 566.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: 010-4100-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 0 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OFWATERLOO 1 APPROVE THIS TRAVEL REQUEST tDfP1KRTM NT HEAD /� MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 PARKS AND I EC1tEATION ASSOCIATION Registration Information Complete one form per IPRA delegate. Please print legibly or type. Name Agency/Organization // Address 7, City -y,37Ci Work Phone [ /�/j' er Email Cf State Job Title 70( Zip Code Fax * INCLUDES ONE YEAR IPRA MEMBERSHIP Professional Full Package (Early Bird Exp. 03/23/2015) Professional Late Package (After 03/23/2015) Professional Tuesday Only Professional Wednesday Only Professional Thursday Only Student All Days Student One Day Only Special Fees —Tours & Workshop Monday —Golf Outing Monday —Tour Davenport Tuesday —Tour Arsenal and Lock & Dam Tuesday —Tour Living Lands and Waters Wednesday —Tour Modern Woodman Stadium Thursday —Aquatic CEU Workshop Check all boxes that apply. Card Number IPRA Member $210 $260 $125 $125 $60 $45 $20 Non —Member $355* $405* $270* $270* $220* $50 $20 Extra Tickets & Social Events (Included in Full Package and Respective Daily Packages) Tuesday Luncheon Wednesday Exhibit Hall Luncheon Wednesday Best of the Best Banquet Monday NCAA Social Tuesday River's Edge Social TOTAL Fees Due $-- / $20 $20 $35 $15 $15 Name on Card Expiration Date 3 Digit Security Number Statement Billing City If paying by check mail with payment to: Or register online: www.iapra.org Statement Billing Address State Zip Code Iowa Park & Recreation Association Attn: Annual Spring Conference 1534 Penrose St. Grinnell, IA 50112-1203 Schedule at a Glarl Tuesday, April 7 8:00 A.M.- 3:00 P.M. Registration open - Proudly sponsored by lowa Amateur Softball Association. 9:00A M. John Kelly Model Aquatic Health Code Hamilton Sports Leagues 9:30 A.M. Daniel Sheridan Reinvigorating Programs 10:00 A.M. Break proudly sponsored by Pilot • 10:15A.M Tammie . 'Krausman REAP -Grants' • 9:00A.M. Sarah Harris A.L LC.E 10:15 A.M. Paul Retish. Diversityin Communities 11:15AM:Break •10:15A.M. - Davenport Today. SociaLMedia" 10:45 AM. Davenport Today Effective '. Photography Monday, April 6 . 11 30 A.M. Dale 11:30A.M. Hendricics -: Cindy Dassow Leadership vs. =: Red Cross Management -.-, 12:00 P.M. Golf Outing @ Emeis Golf Course Davenport Parks and Recreation s' Showcase (Disc Golf, Foot Galf , Bocce) .;Red Hawk Vander Veer Credit 1:30 P.M.: Kenneth Mobily - The future of TR: Seeking. Alternatives 11:30A:M .' Carolyn Hamilton Ice Breakers'r 1 1200 Tom Franks •-. Safety 10i. 12:30 P.M. Lunch and Keynote (Chad Pregracke) - Proudly sponsored by Burbach Aquatics, Inc u200PM - Tour & Session (Eastern Ave. ibrary) - Living Lands a'nd Waters Island Arsenal: &.-.Lock/Dam 2:00 P.M Chris Johnson Urban - Forestry' 3:00 P.M • Break 3.15 P.M' Dan Perreault Inclusive Play 7:00 P.M. Monday Night NCAA Social at Black Hawk Bowl and Martini Lounge - Proudly sponsored by Shade Creations by Waterloo 7:00 P.M. Tuesday Night Social at the River's Edge (Foosball, Old Fashion Games, Indoor Soccer (half -field), Hockey Shootout, Basketball Hoops, Volleyball - Proudly sponsored by Fry Park and Playground Equipment Wednesday, April 8:00 A.M. 3:00 P.M. Registration open - Proudly sponsored by Boland Recreation 9:00 A.M. Matt Beatty Live Healthy 9:00AM Jenn Best.• Measuring the Difference 10:00 AM Break proudly Sponsored by Boland R• ecreation 10:15 A.M. Key Note (Neelay Bhatt) - Proudly sponsored by Landscape Structures 11:15 A.M. Lunch in Exhibit Hall - Proudly sponsored by RDG Planning & Design i.30:PM Foundation Board Meeting or' • our -Modern Woodmen's Stadium 9:00 A.M. Barb Gigar Parks and Fishing Iowa DNR 10:00 A.M. - 2:30 P.M. Exhibit Hall open - Proudly sponsored by Musco Lighting 1:30 P.M. Break 2:30 P.M. 2:30 P.M. Jenn Best Christine Urish Comm. with ':Therapeutic. Coworkers' ' ` Juggling 3:30 P.M. Break 345 P.M. Davz Peters .3:45 P.Mi U. 'V-Energy _ N,ee(ayBhatt. 5 6:00 P.M. "Best of the Best" Banquet Social - Proudly sponsored by Boland Recreation 6:45 P.M. "Best of the Best" Awards Banquet - Proudly sponsored by Boland Recreation 9:30 P.M. Scholarship Live Auction at the River Center - Proudly sponsored by Snyder & Associates • 8:30 A.M. Aquatic Workshop CPO CEU Class 9:00 A.M. > -' Dan Perreault Making Parks' Kim Pinegar Relevant IPERS 1.0:00 AM Break proudly::- (sponsored: by Pool Techl 10:15 A.M. Deb Gustafson Grant Writing: 101 10:15 A.M. lave Layton" Keeping Volunteers' TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 iz °f 7/ Copy - be . • rtment NAME(S) AND POSITION(S): Sgt. Ludwig DATE: February 26th, 2015 NAME OF CLASS / MEETING: IaAWP 2015 Spring Training Conference DESTINATION: Davenport, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 30th, 2015 Return Date: March 31,2015 DATE(S) OF MEETING: March 30fh thru 31 S, 2015 PURPOSE OF TRAVEL: Lieutenant McClelland is requesting authorization to send Sgt. Melissa Ludwig to the 2015 Iowa Association of Women Police Spring Training Conference in Davenport, Iowa. The conference will cover Human Trafficking, The Fight Back Project, Stalking, PTSD, Officer involved shootings and Dangers of Driving Distracted. Sgt. Ludwig is currently assigned to the patrol division. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $125.00 LODGING $45.00 MEALS $85.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 305.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO TOTAL: $ 305.00 PER PERSON REQUIRED CERTIFICATION I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _201$ 7 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerk/Finance STAFF ONLY 010-11-1100-1346 ,/. Ci Co.y- be•artment NAME(S) AND POSITION(S): Sgt. Kye Richter, Sgt. Matt McGeough, Sgt. Steve Bose P.O. Josh Wessels DATE: February 26fh, 2015 NAME OF CLASS / MEETING: Disorder Control Training DESTINATION Johnston, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April 14th, 2015 Return Date: April 16fh, 2015 DATE(S) OF MEETING: April 14ththru April 16th, 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Sergeants Bose, Richter, McGeough and P.O. Wessels to Disorder Control Training, Effectively dealing with Civil disorder, protests and demonstrations, In Johnston, Iowa. The training will cover the following topics, Civil Disorder today, tactics by protesters, role of the police in protecting the right to assembly and life and property, Legal issues, community relations, police planning to manage civil disorder, managing political demonstrations, analyzing potential threats, mutual aid agreements, tactics, rapid mobilization, securing critical and sensitive locations, returning the community to normalcy, and working with the media. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 500.00 LODGING $ 420.00 MEALS $ 1100.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2120.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 530.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR Z-th DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150-1346 4t/ FY _2015_ BUDGETED 11GRTIDC57 0/44 EXPENDED YTD THIS REQUEST L at )- LEFT AFTER THIS REQUEST (e51) DATE - 3 1 Original- Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Six Waterloo Police Officers DATE: March 3`a, 2015 NAME OF CLASS / MEETING: Governor's Traffic Safety Bureau DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: April27th, 2015 Return Date: April29th, 2015 DATE(S) OF MEETING: April 28th-29th 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send (6) six Waterloo Police Officers to the Governor's Traffic Safety Bureau Training Conference in Altoona, Iowa. This conference, which is put on by the State of Iowa's Governors Traffic Safety Bureau, brings officers from across the state together to develop plans on how to combat traffic related problems that includes traffic and alcohol enforcement. The registration fee and meals are paid out of the GFSB Grant. The Hotel and Lunch are paid directly by the state of Iowa Governor's Traffic Safety Bureau. A city vehicle will be needed for travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $00.00 LODGING Rental car $222.00 MEALS PARKING $300.00 REGISTRATION AIRFARE $/00.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 622.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 103.66 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR �._ 3 — DATE DATE CITY OF WATERLOO Committee Communication Finance Committee Meeting: March 2, 2015 Prepared: February 23, 2015 Dept. Head Signature. # of Attachments: SUBJECT: Authorization to seek bids to Purchase One (1) 2015 Cargo Van for the Traffic Operations Department Submitted by: Mark Rice, Public Works Director Recommended City Council Action: NA Summary Statement: Cargo van to support day to day operations for Traffic Control. Expenditure Required: Based on bid. Estimate $25,000 Source of Funds: 412-17-7120-2117 (GO Bond) Policy Issue Alternative Background Information: Cargo van to support day to day operations for Traffic Control. Funds to support this replacement were budgeted in the CIP Program. Page 15 of 211 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 /9 1 5- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 6,950.00 plus est. shipping costs of $ N/A to pay for or purchase commercial advertising This purchase or expenditure is being made because: commercial advertising through K1NWL. Vendor selected for this purchase: KWWL ❑ Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: KWWL is our local station. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax Sewer ❑ Sanitation ❑ Bonds ❑X Federalother grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2510-1351 27FHAP-FYPART13 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 37,500.00✓ and the rrent available balance is ully s • fitted, ignature Dept. Head or $ 13,066.00 ✓ 14 1 (J`L Date (Signature Finance Dept. Review) Date K:lshared goodies\forms\KWWL Pre- thorization KWWL 7-14.xls (Mar 2010) Page 1 of 2 KWWL WATERLOO DUBUQUE CEDAR RAPIDS IOWA CITY KWWL Television Inc PO Box 1001 Quincy IL 62306-1001 002324 - WATERLOO COMMISSION ON HUMAN RIGHTS 620 MULBERRY ST WATERLOO, IA 50703-5700 Waterloo Commission on Human Rights (21573 STATEMENT OF ACCOUNT Advertiser: Waterloo Commission on Human Rights (21573) Agency: Waterloo Commission on Human Rights (Direct) As of: 01/02/2015 For Billing Inquires Call: (866) 399-0125 Invoice Transaction Date Check # Debits Credits Inv Balance Station 948348 Invoice Charges 12/28/2014 $6,950.00 $6,950.00 KWWL NBC (KWWL) X Note: Payments display check deposit date, Transactions display posting date, and Invoices display invoice date. Current 31-60 days 61-90 days 91-120 days Over 120 days Total Amount Due 6,950.00 0.00 0.00 0.00 0.00 6,950.00 Please check invoices being paid: 0 948348 12/28/2014 6,950.00 DETACH THIS PORTION AND RETURN WITH PAYMENT Remit To: Remittance Information Advertiser: Waterloo Commission on Human Rights (21573) Agency: Waterloo Commission on Human Rights (Direct) KWWL Television Inc PO Box 1001 Quincy IL 62306-1001 0130000215730000000010005 ADVERTISING TERMS and CONDITIONS The Advertiser and/or Agency agree to notify the station immediately of any discrepancies in authorized advertising schedules on their behalf so that the discrepancy may be rectified in a timely manner and to pay any amounts not the subject of a good -faith dispute by the due date. The Advertiser and/or Agency agree to make all payments within 30 days from the date of invoice and agree that the overdue accounts are subject to monthly services charges of 1.5% per month or 18% per annum, or the highest rate allowed by law, whichever is less, on any unpaid balance. The Advertiser and/or Agency agree to pay all costs of collection including actual out-of-pocket expenses and reasonable collection/attorney fees if collected through a collection agency or attorney. If the Advertiser utilizes an agency and/or Buying Service, Advertiser, Agency and/or Buying Service shall be jointly and severally liable for the payment of all advertising and services provided to Advertiser. Payment by one party to another shall not constitute payment to Station. QUINCY and its subsidiaries do not discriminate in the sale of advertising time in any medium (broadcast, print, or interactive), and will accept no advertising which is placed with intent to discriminate on the basis of race or ethnicity. Advertiser hereby represents and warrants that it is not purchasing advertising time under this sales contract for a discriminatory purpose, including but not limited to decisions not to place advertising on particular stations on the basis of race or ethnicity. Remittance Information Advertiser: Waterloo Commission on Human Rights (21573) Agency: Waterloo Commission on Human Rights (Direct) KWW L KWWL Television Inc WATERLOO DUBUQUE PO BOX 1001 CEDAR RAPIDS IOWACITY QUINCY IL 62306-1001 002324 pi: WATERLOO COMMISSION ON HUMAN RIGHTS ,• 620 MULBERRY ST WATERLOO, IA 50703-5700 KWWL NBC (KWWL Inv # 948348 Rev # 0 Page 1 of 2 I nvo ice'Date: 12/28/2014 OFFICIAL BILLING INVOICE Advertiser: Agency: Contract: Acct Type: Terms: Bill Type: Period: Coop: Buyer: Salesperson: Brand: Estimate/HL: Comments: For Billing Inquires Call: (866) 399-0125 Waterloo Commission on Human Rights(21573) Direct Account(1) 352381 Local/Direct New Business Net 30 Standard 12/01/2014 - 12/28/2014 No James Buchholz (319) 291-1200 December 2014 (109803) /122788 KWWL Television, Inc. does not discriminate in the sale of advertising time, and will accept no advertising which is placed with an intent to discriminate on the basis of race or ethnicity. Line Type Scheduled Time Schedule Day to Run Air Date/Time Length AD -ID / ISCI Amount Remarks 1.0 SPOT 8:00:OOAM-9:00:OOA Day,Sa-1 12/06/14 08:53 am (Sa) 00:30 WCHRHR1400J $110.00 S SPOT 8:00:OOAM-9:00:OOA Day,Sa-1 12/13/14 08:29 am (Sa) 00:30 WCHRHR1400J $110.00 S SPOT 8:00:OOAM-9:0O:OOA Day,Sa-1 12/20/14 08:11 am (Sa) 00:30 WCHRHR1400J $110.00 2.0 SPOT 10:30:OOPM-12:00:00 Day,Sa-1 12/06/14 11:54 pm (Sa) 00:30 WCHRHD1200J $250.00 S SPOT 10:30:OOPM-12:00:00 Day,Sa-1 12113/14 11:48 pm (Sa) 00:30 WCHRHD1200J $250.00 S SPOT 10:30:OOPM-12:00:00 Day,Sa-1 12/20/14 10:46 pm (Sa) 00:30 WCHRHD1200J $250,00 3.0 SPOT 5:00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/02/14 05:51 am (Tu) 00:30 WCHRHD1200J $50.00 S SPOT 5.00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/03/14 05:26 am (We) 00:30 WCHRHR1400J $50.00 S SPOT 5:00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/10114 05:55 am (We) 00:30 WCHRHR1400J $50.00 S SPOT 5:00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/11/14 05:42 am (Th) 00:30 WCHRHD1200J $50.00 S SPOT 5:00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/16/14 05:48 am (Tu) 00:30 WCHRHR1400J $50.00 S SPOT 5:00:OOAM-5:58:OOA Per Week (2),Tu,We,Th 12/17/14 05:29 am (We) 00:30 WCHRHR1400J $50.00 4.0 SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/02/14 05:59 am (Tu) 00:30 WCHRHR1400J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/03/14 06:30 am (We) 00:30 WCHRHD1200J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/04/14 06:49 am (Th) 00:30 WCHRHD1200J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/09/14 06:00 am (Tu) 00:30 WCHRHR1400J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/10/14 06:46 am (We) 00:30 WCHRHD1200J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/11/14 06:40 am (Th) 00:30 WCHRHR1400J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/16/14 06:10 am (Tu) 00:30 WCHRHD1200J $175.00 S SPOT 5:58:OOAM-7:00:00A Day,Tu-1W-1Th-1 12/17/14 06:25 am (We) 00:30 WCHRHD1200J $175.00 S SPOT 5:58:OOAM-7:00:OOA Day,Tu-1W-1Th-1 12/18/14 06:18 am (Th) 00:30 WCHRHR1400J $175.00 5.0 SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/02/14 09:28 am (Tu) 00:30 WCHRHD1200J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/03/14 09:30 am (We) 00:30 WCHRHR1400J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/04114 10:29 am (Th) 00:30 WCHRHR1400J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/09114 09:54 am (Tu) 00:30 WCHRHD1200J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/10/14 10:54 am (We) 00:30 WCHRHD1200J $55.00 S SPOT 9:00.00AM-11:00:00 Day,Tu-1W-1Th-1 12/11/1410:59am (Th) 00:30 WCHRHR1400J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/16/14 10:54 am (Tu) 00:30 WCHRHR1400J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/17/14 09:28 am (We) 00:30 WCHRHR1400J $55.00 S SPOT 9:00:OOAM-11:00:00 Day,Tu-1W-1Th-1 12/18/14 09:56 am (Th) 00:30 WCHRHD1200J $55.00 6.0 SPOT 3:00:OOPM-4:00:OOP Per Week (2),Tu,We,Th 12/03/14 03:54 pm (We) 00:30 WCHRHD1200J $45.00 S SPOT 3:00:00PM-4:00:00P Per Week (2),Tu,We,Th 12/04/14 03:54 pm (Th) 00:30 WCHRHD1200J $45.00 S SPOT 3:00:00PM-4:00:00P Per Week (2),Tu,We,Th 12/09/14 03:59 pm (Tu) 00:30 WCHRHR1400J $45.00 S SPOT 3:00:OOPM-4:00:00P Per Week (2),Tu,We,Th 12/11/14 03:28 pm (Th) 00:30 WCHRHD1200J $45.00 S SPOT 3:00:OOPM-4:00:00P Per Week (2),Tu,We,Th 12/16/14 03:30 pm (Tu) 00:30 WCHRHD1200J $45.00 S SPOT 3:00:OOPM-4:OO:OOP Per Week (2),Tu,We,Th 12/17/14 03:54 pm (We) 00:30 WCHRHD1200J $45.00 7.0 SPOT 5:59:OOPM-6:30:OOP Per Week (2),Tu,We,Th 12/02/14 06:29 pm (Tu) 00:30 WCHRHR1400J $360.00 SPOT 5:59:OOPM-6:30:00P Per Week (2),Tu,We,Th 12/04/14 06:12 pm (Th) 00:30 WCHRHR1400J $360.00 S SPOT 5.59:OOPM-6:30:00P Per Week (2),Tu,We,Th 12/09/14 06:29 pm (Tu) 00:30 WCHRHD1200J $360.00 SPOT 5:59:00PM-6:30:00P Per Week (2),Tu,We,Th 12/10/14 06:18 pm (We) 00:30 WCHRHR1400J $360.00_ SPOT 'SPOT 5:59:OOPM-6:30:00P Per Week (2),Tu,We,Th 12/16/14 06:20 pm (Tu) 00:30 WCHRHR1400J $360.00 5:59:00PM-6:30:OOP Per Week (2),Tu,We,Th 12/17/14 06:25 pm (We) 00:30 WCHRHR1400J $360.00 8.0 SPOT 10:35:OOPM-11:35:00 Day,Tu-1W-1Th-1 1 12/02/14 11:15 pm (Tu) 00:30 WCHRHD1200J $125.00 SPOT 10:35:OOPM-11:35:00 Day,Tu-1W-1Th-1 1 12/03/14 11:35 pm (We) 00:30 WCHRHR1400J $125.00 SPOT 10:35:OOPM-11:35:00 Day,Tu-1W-1Th-1 1 12/04/14 11:14 pm (Th) 00:30 WCHRHD1200J $125.00 SPOT - 12/09/14 (Tu) 1 preempt @$125.00 $0.00 Contract End D Date S SPOT - 12/10/14 (We) 1 1 preempt @$125.00 $0.00 SAC KWW L KWWL Television Inc WATERLOO DUBUQUE PO BOX 1001 CEDAR RAPIDS IOWACITY QUINCY IL 62306-1001 Page 2 of 2 Inv # 948348 Rev # 0 invoice Crate: 12/28/2014 OFFICIAL BILLING INVOICE Advertiser: Agency: Contract: Waterloo Commission on Human Rights(21573) Direct Account(1) 352381 Line Type . Scheduled Time Schedule Day to Run Air Date/Time Length Ad ID / ISCI Amount i Remarks 9.0 10.0 11.0 12.0 SPOT SPOT 10:35:OOPM-11:35.00 10:35:OOPM-11:35:00 7:00:OOAM-9:00:OOA 7:00:OOAM-9:00:OOA - 10:35:OOPM-11:35:00 Per Week (2),Tu,We,Th Per Week (2),Tu,We,Th Day,W-1Th-1 Day,W-1Th-1 Per Week (1),Mo,Tu 12/11/14 (Th) 12/16/14 11:03 pm (Tu) 12/17/14 10:54 pm (We) 12/10/14 08:52 am (We) 12/11/14 08:36 am (Th) 12/15/14 (Mo) 12/22/14 11:31 pm (Mo) 00:30 00:30 00:30 00:30 00:30 1 preempt @$125.00 WCHRHD1200J WCHRHD1200J WCHRHR1400J WCHRHD1200J $0.00 $150.00 $150.00 $135.00 $135.00 $0.00 $125.00 SAC M/G For 8.0.1,8,0.2 M/G For 8.0.1,8.0.2 Rate MIG For 11 0.1 Warranty of Performance 1 warrant that the actual broadcast spot information on this invoice was taken from the official station's as -run logs. : Gross Total $6,90.00 Commission Agency -$0.00 NETS Tax $0.00 Total Spots 50 Q U I N CY BROADCAST NET TOTAL $6 950.00 Past Due Balances will accrue interest at an Annual Rate of 18% Brad Eaton, Director of Finance QNt Broadcast Group City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,179.00 plus est. shipping costs of $ NA to pay for or purchase an assortment of additional weight equipment to support additional members and increased class sizes for group exercise classes. This purchase or expenditure is being made because: additional equipment is needed for additional members. Vendor selected for this purchase: Jesup Gym (Jesup, Iowa) Bids or written quotes were taken on this purchase, as follows: Jesup Gym $2,179.00 Rogue Fitness (Columbus, Ohio) $3,660.00 Gopher Sport (Owatonna, Minnesota) $3,930.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ri Sewer ❑ Sanitation riBonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1567 37SPLX.OPER (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfu • (Signature Dept. Head or Desi submitted, ee) $ 40,O Q.e0 :3/,510 $ 241-774:e6 ;?3 /d`i A Date (aignure Finance Dept. Review) Date K:\shared goodies\forms\pre auth addi .nal equipment march 15 (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3l`1/! j- City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,500.00 Chipper knives plus est. shipping costs of $ 120.00 to pay for or purchase This purchase or expenditure is being made because: to replace worn out knives on forestry equipment. Vendor selected for this purchase: Ditch Witch of Omaha ❑X Bids or written quotes were taken on this purchase, as follows: Ditch Witch of Omaha, Omaha NE $1,498.60 plus shipping Sherrill, Inc, Greensboro NC $1,999.00 plus shipping n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4100 1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /- 121,a/,,,I LL 7J e,6 Zc 2 <4 / (nature Dept. Hey r Designee) Date (Signature Finance Dept. Review) Date Sanitation (Project Code) $ 19,600.00 V $ _B,850.00 616i K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,300.00 plus est. shipping costs of $ to pay for or purchase Trees to be planted at Hellman Field. Total project cost is $3500. GreenScene grant of $2200 will leave a balance of $1300. City Clerk Use Only Finance Committee Approval Date 3/9 / 1 5- This purchase or expenditure is being made because: Ash trees were removed from this site last year and these trees will be replacements. The trees will provide an aesthetically pleasing environment for sports fans and players Vendor selected for this purchase: Matthias Landscaping Co. �X Bids or written quotes were taken on this purchase, as follows: Matthias Landscaping Co. $3,500 ($3500-$2200 grant = $1300) Jordan's Nursery $3,537 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation Bonds ❑ Federal/other grants 0 Other (specify) This expenditure is to be coded to the following budget line -item: 414-37-4202-2178 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 50,000.00 and the current available balance is $ 26,653.00 ✓ Respectfully submitted, 77)00 1 1)_ 3/4 15- ;e'' diiii.Li `��.�uci.3-v-i- (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 37(1 /l 5 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 2,454.75 plus est. shipping costs of $ 55.00 to pay for or purchase Multi -Pro Gas Power Driver and 2" Square Anchor Drive Cap This purchase or expenditure is being made because: Installation of sign posts. Vendor selected for this purchase: Campbell Supply Company n Bids or written quotes were taken on this purchase, as follows: Campbell Supply Company Waterloo, Iowa $2,454.75 Iowa Power Products Iowa Falls, Iowa $2,684.00 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: piGeneral Fund n Road Use Tax n Sewer 0 Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120- /6h r5 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res ctfully submitte (Sig ature Dept. He d or Designee) D (Signature Finance Dept. Review) Date (Project Code) $ 6,960.00 _, ,,� ` ✓ U/ 4 f K:\shared goodies\forms\2015-March-Expenditure Pre -Authorization -Gas Power Driver -Campbell - 2,509.75.xls (Mar 2010)