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Home My WebLink About03/02/2015FINANCE COMMITTEE March 2, 2015 5:10 PM Harold E. Getty Council Chambers Members Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of February 23, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Officers Erie, Gergen & Sgt. Richter Class/Meeting: ILEETA Training Conference Destination: Wheeling, Illinois Dates: 4/19/15 - 4/24/15 Amount not to exceed: $2,845. 2. Lt. Payne, Sgt. Gehrke, Inv. Girsch Class/Meeting: INOA 2015 Annual Conference Destination: West Des Moines, Iowa Dates: 3/24/15 - 3/26/15 Amount not to exceed: $876.00 3. Elizabeth Andrews and Tom Klenske Class/Meeting: Transportation of Exhibit to the Waterloo Center for the Arts Destination: Tulsa, Oklahoma Dates: 3/12/15 - 3/14/15 Amount not to exceed: $960. 4. Sgt. Rasmussen & Inv. Chopard Class/Meeting: Homicide: The Investigative Challenge Destination: East Moline, Illinois Dates: 3/23/15 - 3/26/15 Amount not to exceed: $1,381.00 5. Pre -Authorizations to Expend over $1,000.00 Clerk's Office Amount and Estimated S/H: $8,398.00 Expenditure: Annual service -attendance enterprise software (time clock). Fire Department Amount and Estimated S/H: $4,416.20 + $300 S/H Expenditure: Wall mount turnout gear lockers Fire Department Page 1 of 67 Amount and Estimated S/H: $4,275.00 Expenditure: ALWELD 1648 SSMB Boat and Trailer Leisure Services Amount and Estimated S/H: $1,971.50 + 9.95 S/H Expenditure: Chief Architect Professional Design Software. Leisure Services Amount and Estimated S/H: $24,850.00 Expenditure: Architectural services for Sherwood Recreation Area: Phase II Project. Sewer Amount and Estimated S/H: $2,778.58 + $300 S/H Expenditure: Impeller and Belts repair parts for Thickener Polyblend Unit #1. Sewer Amount and Estimated S/H: $2,641.32 + $300 S/H Expenditure: Replacement drive unit for #2 Thickener TAS Transfer pump. BUDGET LINE ITEMS TO BE AMENDED 6. Approve the project budget for the Organized Crime Drug Enforcement Task Force project to be reimbursed by the federal drug task force in the amount of $2,500 as submitted by the Police Department. 7. Approve the budget amendment for the event overtime project in the amount of $4,500, as submitted by the Police Department. 8. Approve the budget amendment for the Isle overtime project in the amount of $10,500, as submitted by the Police Department. 9. Approve the budget amendment for additional economic development expenses to be paid from TIF-funds, in the total amount of $31,000, as submitted by the Finance Department. 10. Approve the project budget for the acquisition of snow removal equipment using a federal grant in the amount of $872,643 and passenger facility charges of $96,960, for a total project of $969,034, as submitted by the airport. 11. Approve the budget amendment to use $7,100 from the contingency budget for Ridgeway Towers for the new Happy software, as submitted by the Housing Authority. 12. Approve the budget amendment to use $8,350 of fund balance for the Housing Choice Voucher program for the new Happy software, as submitted by the Housing Authority. BILLS PAYMENT 13. February 23, 2015 ADJOURNMENT Suzy Schares, CMC Page 2 of 67 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FYA'6,7 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY L, v 411)?65 / ,t 7(/ /52y ss. L'S '/55 Co. - De.artment NAME(S) AND POSITION(S): Elizabeth Andrews(Registrar) and Tom Klenske (Technician/Preparator) DATE: 2/18/2015 NAME OF CLASS / MEETING: Transportation of Exhibit to the Waterloo Center for the Arts DESTINATION: DEPARTURE POINT IF NOT WATERLOO: Tulsa, Oklahoma DEPARTURE DATE: 3/12/2015 RETURN DATE: 3/14/2015 DATE(S) OF MEETING: 3/13/2015 PURPOSE OF TRAVELITRAINING: The purpose of the trip is to pick up an exhibit, Speaking Volumes, that will be on display at the Waterloo Center for the Arts in summer 2015. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES x COST $ NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 150 100 700 LODGING MEALS REGISTRATION MILEAGE/FUEL 10 TOTAL FOR ALL: $ 960 TAXI PARKING AIRFARE MISC/TOLLS 010-26-4265-1346 BUDGET LINE ITEM: Project # 26-STG.OSG x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEtICIAL TO THE CITY F WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _ 15_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE 0ri•inal- Clerk/Finance STAFF ONLY 010-11-1100-1346 5, i e�. Ju` , :` If i Co. - De.•rtment NAME(S) AND POSITION(S): Lt. Corbin Payne, Sgt. Rich Gehrke, Inv. M. Girsch DATE: February 18`h, 2015 NAME OF CLASS / MEETING: INOA 2015 Annual Conference DESTINATION West Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 24th, 2015 Return Date: March 26th , 2015 DATE(S) OF MEETING: March 24`h-261h, 2015 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Lt. Payne, Sgt. Gehrke, and Inv. M. Girsch to the 2015 INOA (Iowa Narcotics Officers Association Conference, in West Des Moines, Iowa. This conference will cover the following areas; regional case highlights, case law updates, cultural awareness, Marijuana concentrations, Vehicle traps, Interdiction, Tactical Incident Debrief and DPS Intelligence Bureau resources. All three officers are currently assigned to the TCDTF. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 500.00 LODGING $ 201.00 MEALS $ 75.00 REGISTRATION $100.00 MILEAGE/FUEL TOTAL FOR ALL: $ 876.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 292.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR .2. - - 2-t) t DATE DATE FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Officers Erie, Gergen, Sgt. Richter NAME OF CLASS / MEETING: ILEETA Training Conference DEPARTURE DATE: April 19th,2015 LINE ITEM USED FY __I5 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance 010-11-1100-1346 3 �'c GAL;c 7:2,„} -/5� Copy - Department DATE: February 18, 2015 Return Date: April24th, 2015 DESTINATION: Wheeling, Illinois DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: April 20-24th, 2015 PURPOSE OF TRAVEL: Lt. Cirksena is requesting to send Officers Erie, Gergen and Sgt. Richter to the International Law Enforcement Educators Trainers Association held in Wheeling, Illinois, April 20-24th, 2015. This conference is for law enforcement trainers and educators only. It offers the latest in training and current trends in law enforcement taught by some of the most well- known educators/trainers in the country. These officers gain valuable knowledge at this conference and in turn pass this on to WPD officers throughout the year during in-service training. Gergen and Erie are department use of force instructors and Richter a firearms instructor. A city vehicle will be needed for travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ 0.00 YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $ 900.00 LODGING $744.00 MEALS $1101.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2845.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-11-1100-1346 YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 948.33 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST VOA -- DEPARTMENT HEAD MAYOR — art? t DATE DATE TRAVEL REQUEST CITY OF WATERLOO FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 13.;?& I /L /.3`f/ Copy - De.. rtment NAME(S) AND POSITION(S): Sgt. Michael Rasmussen & Inv. Jason Chopard DATE: February 23rd , 2015 NAME OF CLASS / MEETING: Homicide: The Investigative Challenge DESTINATION: East Moline, Illinois DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: March 23'd 2015 Return Date: March 26th, 2015 DATE(S) OF MEETING: March 24Th-26th, 2015 PURPOSE OF TRAVEL: Lt. Fangman is requesting authorization to send Sgt. Rasmussen and Inv. Chopard to Homicide: The Investigative Challenge training in East Moline, Illinois. The Training will cover Homicide, Suicide, accidental death, cold cases, Autoerotic deaths, dealing with the media, next of kin notifications, Officer involved deaths, three phases of Homicide Investigation, non -vehicular accidental deaths and unattended natural deaths. Currently Sgt. Rasmussen and Inv. Chopard are assigned to the Investigations Division. A city vehicle will be needed for this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $375.00 LODGING $316.00 MEALS $590.00 REGISTRATION $/00.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1381.00 Rental car PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 690.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/ 2 /, The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the CLERK'S OFC Department to expend $ 8,398.00 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: ANNUAL SERVICE -ATTENDANCE ENTERPRISE SOFTWARE (TIME CLOCK) Vendor selected for this purchase: MIDWEST AUTOMATED TIME SYSTEM ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 010-03-8400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully ubmitted, (Project Code) $ 5z5 r-bwr 0 .Ct Lid %ctit6uL��,G�l. t1It,�i/� (Signatur Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\ arms\Expenditure Pre-Authorization.xls (Mar 2010) INVOICE MIDWEST Automated Time System 2324 West 63rd Street Davenport, Ia 52806 (563)386-9393 Fax (563)386-3338 CITYWATE S City of Waterloo O T 715 Mulberry L 0 Waterloo, IA 50703 D Invoice No: Order No: Invoice Date: Due Date: Salesperson: S City of Waterloo H T 715 Mulberry I 0 Waterloo, IA 50703 P (319)291-4323 55307A 02/02/15 02/02/15 Ted Neese Ship Via: IA - UPS F.O.B.: Shipping Terms: Due on receipt Reference: Annual Service Ln Description --+ + + 1 Annual Service Billing on Custom InfoTronics Attendance Enterprise Software and (7) IT3100 Bar Code Terminals- Depot Service to cover the period from 4/1/15 to 3/31/16. Price Quantity Shipped + + Extension* 8398.00 Taxable Non -taxed S & H 0.000% Sales Tax Total 0.00* 8398.00 0.00 0.00 8398.00 City Clerk Use Only Finance Committee Approval Date 3/2- / / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Fire Department to expend $ 4,416.20 plus est. shipping costs of $ 300.00 to pay for or purchase Wall mount Turnout Gear Lockers This purchase or expenditure is being made because: existing gear lockers are too small and do not allow for proper ventilation. Vendor selected for this purchase: Municipal Emergency Services, Inc. E Bids or written quotes were taken on this purchase, as follows: Attached are three bids. We are using low bid ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EGeneral Fund ❑ Road Use Tax Sewer ❑ Sanitation rX Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-12-1400-2112 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (Signature Dept. Head Designee) $ 27,000.00 $ 16,855.421 (Signature Finance Dept. Review) Date Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 2/24/2015 GT00324876_1_Waterloo FR Groves rack.pdt MES - MIDAM 1880 East Military Ave Fremont, NE 68025 Ship To: WATERLOO FIRE RESCUE 425 EAST 3RD ST. WATERLOO, IA 50703 Contact Phone: Bill To: WATERLOO FIRE RESCUE 425 EAST 3RD ST. WATERLOO, IA 50703 Item number Description Telephone.... Fax ............... Quotation Number. Date............................... Page.............................. Sales order .................... Requisition ..................... Your ref. Our ref. Quotation deadline......... Payment ......................... Sales Rep ...................... Terms of delivery ........... Size Color 402-727-5785 402-727-57 QT_00324876-1 2/24/2015 .: 1 of 1 • : igoldsrrith ..: 31262015 Net 30 : Jgoldsnith Customer Pays Freight -NOT Taxable Quantity Unit Unit price Amount NTWM-32/18 DKH-0 Freight Quote GROVES New Tech Waf Mounted Ready Rack Chrome Plated 576" Long Wal Mounted Ready Rack with thirty-two sections-18" per section GROVES Dry Kwik Coat Hanger Open Loop Freight Quote 1.00 EA 4,149.00 32.00 EA 1.00 EA 8.35 245.00 4,149.00 267.20 245.00 This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be re -calculated at the time of shipment to ensure they take into account the most anent local tax information. Sales balance 4, 661.20 Total discount 0.00 S&H Sales tax Total 0.00 0.00 4,661.20 USD All retu m s must be processed within 30 days of receipt and require a return authorization number and are subject to a restocldng fee. Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice. https://m ail.waterloo-ia.org/owa/WebReadyViewBody.aspx?t=att&id=RgAAAAAdKjkjkrM bT60o6D4gdIE0BwAbi 1 AM i3cBR4U I3PxP038cAAAKr%2fdaAABe9u... 1/1 2/24/2015 GGQ IA - Waterloo Fire Rescue - Quote #13955.pdf bEARGRIR �4 r1:11'1:' i11r1:1 GearGrd Corporator 670 t5th St SW Fares Lake, MN 55025 P1•ore. (651)464-4468 Far (651)464-4780 wwwg earg rdo5 rp _ rwrri Quotation Page 1 of l Order Number: 0013955 Order Date: 224:2015 Customer PO: Customer Number: 5385 Sod To Ship To: Wateroo Fire Rescue Wate co Fire Rescue 425E3rdSt 425E3rdSt Wate rod, b 50703 Watertioo, IA 50703 Pt ore Fax E-n Confirm To: Carter F.D.B. Terms Du we Provided By. Lt Ba Beck OD Forest Lake, MN Net 30 Vctcr.a Dais Panned Shp Date: 12,3115999 Lire Part Number& Descriptor UOM Qua ratty Ordered Prce Exterded Arca rat 001 401036 EA 1.00 7,168.00 7,168.00 LKR-18Wx72H r20D-5topen+nSs Total locker Strip, 77.25" of 49 ft war space 002 401037 EA 32.00 19.00 608.00 Kt -Hang Bar-181r-3earGr 003 401000 EACH 2.00 2.50 5.00 Hngbar Secure Bracket secure brackets for outs4e is rCs of above `looker ur T 004 401013 EA 32.00 1240 384.00 Har ger-Coat Dry Named ates: This cuote does not route mimeo aces, pease source aswrN.firehouse c.cor or idcauy Doors: Th s o note does not read* doss. Asserbydrstaliator provided byWater'••oo Fre Resat De;very: Approxmatery4 weeks alter receipt of order. Quotation is wad fa 90 days fix product costs height Gorges are veldts, 30 days. Warranty - Warranty for GeerGrid products is for one year fromdate cf pi:c ase Restocking Fee A Z44 restocking fee will apply b all rettsred prod u d. Cancellation Fee A concellabon fee will apply b all orders canoellad at order is placed. Quotation accepted and ordered by: Date: Net Order: 8.165.00 Less Dscount 0.00 Fre ghr 3.''9. PO Sae=Tax: 0.00 O r5er Tota US $. 8.504.00 https://m ail.waterloo-ia.org/owaANebR eadyVi ew Body.aspx?t= att&id= RgAAAAAd Kj kj krM bT60o6D4gdIE0BwAbi 1 AM i3cBR4U 13PxP038cAAAKr%2fdaAABe9u... 1/1 2/24/20,15 Waterloo Fire Rescue-SQ020507-Bill Beck.pdf ORGENSON LOCKERS ScHooLLocKERS.coM BUYUSEDLOCKERS.COM STRONG on Cu,.tumer Service MULTIPLE DISTRiOU1 ON CENTERS THRGUGHOu1 NORTH AMERICA 2895 South 300 West, Salt Lake City, LIT 84115 1-877-952-0151 1 Fax: 801-493-0158 ATTN: Bill Beck Waterloo Fire Rescue Bill Beck 425 East 3rd St Waterloo, IA 50703 United States of America P: +1 319-291-4460 QUOTE QUOTE # SQ020507 *Quote is good for 30 days Quote Date: 02/24/2015 Your One Stop Shop for All Your Locker Needs New and Used Lockers Worldwide Regarding: Waterloo Fire Rescue Bill Beck 425 East 3rd St Waterloo, IA 50703 United States of America P: +1 319-291.4460 Page 1/1 WATERL4460 Shiva� ESTES FREIGHT JOHN D T--rr NET 30 O.A.C. C_t 02/24/2015 We are pleased to offer the folowing: Delivery Estimate: Will Ship within 5-6 business weeks z�u?rll_' 11 i1 2 Each 1 EACH NL-RRWM-16/18 FREIGHT OUT Wall Mount Turnout Gear Lockers (2) Groupings of 16 sections 18" wide Freight Out Business shipping included Does not include unloading or inside delivery 3,210.67 6,421.34 425.00 425.00 F.O.B.: Included .00 LBS Subtotal 6,846.34 Tax 0.00 Adjustments 0.00 Freight Included Total 6,846.34 If you have any questions, please cal Davies, John at 801-214-7373 or email ohnd@jorgensoncompanies.com Thank you for the opportunity to provide this Quote! https://m ail.waterloo- ia.org/owaNVebReadyViewBody.aspx?t=att&id=RgAAAAAdKj kjkrM bT60o6D4gdIE0BwAbi 1 AM i3cBR4U 13PxP038cAAAKr%2fdaAABe9u... 1/1 City Clerk Use Only Finance Committee Approval Date 3/Z// City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WF-R Kra ) 'f Department to expend $ 4,275.00 plus est. shipping costs of $ N/A to pay for or purchase ALWELD 1648 SSMB Boat and Trailer This purchase or expenditure is being made because: we are replacing a 30-Year old flat bottom boat that needs to be retired. Vendor selected for this purchase: SW Marine, Inc. n Bids or written quotes were taken on this purchase, as follows: Bids are attached. ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 413-12-1400-2112 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Rtpectfull ml ed, Sanitation (Project Code) $ 27,000.00 ✓ $ 16,855.42 ;--1$_15 (Signature Dep . Head or Designee) Date (Signture Finance Dept. Review) Date Sent over 02/18/15. CITY OF WATERLOO, IOWA WATERLOO FIRE RESCUE 425 East Third Street • Waterloo, IA 50703 • (319) 291-4459 Fax (319) 291-4279 February 19, 2015 To: Michelle Weidner, CFO From: Pat Treloar, Fire Chief T) RE: Pre -Authorization for Purchase of New Boat (374) I have submitted a pre -authorization form for a purchase of a new rescue boat. This boat will be located at station 4 (University & Ansborough) and will replace a flat bottom boat that is 30 plus years old. There is little doubt that the best boat on the market is the "connector boat" which is included in the bid documents. This boat is simply superior to anything on the market; however, the price is just not justified when we have so many other options. On the other end of the spectrum of quality is the Alumacraft, which is riveted construction and does have wood with in the transom of the boat. We have decided that this type of boat is not satisfactory for our use. After considerable research we have concluded that the best boat both financially and operationally for our department is the "Alweld". Alweld is an industry leader in the manufacture of all welded boats which contain no rivets or seams, and have solid aluminum transoms. We selected SW Marine for the purchase because they were low - bid for this type of boat. Please forward this request and information to the finance committee for their review. www.cedarnet.org/fire CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer 2013 GENERAL OBLIGATION BOND PROCEEDS FUND 413 PURPOSE FUND PAYING CODE AMOUNT AMENDMENTS BALANCE Cap Equip -Leisure Services Trucks 413-37-4100-2117 150,000.00 130,795.42 Cap Equip -Police Patrol Cars 413-11-1100-2117 165,000.00 8,514.00 Cap Equip -Police Vehicle Equipment 413-11-1100-2117 25,000.00 Cap Equip -Street Department Equipment 413-19-7100-2117 200,000.00 196,177.32 Central Garage -Fuel Site Improvements 413-18-7950-2110 60,000.00 60,000.00 Central Garage -New Public Works Bldg 413-18-7950-2151 750,000.00 Central Garage -Public Works Bldg Furniture 413-18-7950-2118 25,000.00 87.22 Central Garage -Vehicle Location & Tracking 413-18-7950-2122 25,000.00 25,000.00 City Fac-American Disabilities Act 413-22-8755-2152 100,000.00 11,249.61 City Fac-City Facilities Improvements 413-22-8800-2152 70,000.00 City Fac-Council Chambers Remodel 413-22-8100-2127 80,000.00 City Fac-Cultural Arts Building Impr 413-22-4205-2152 60,000.00 60,000.00 City Fac-Fire Station Improvements 413-22-1400-2152 20,000.00 248.73 City Fac-Five Sullivans Center (Taxable) 413-22-4900-2152 70,000.00 10,000.00 City Fac-Parking Ramp Repairs 413-22-7960-2180 150,000.00 87,921.17 City Fac-Public Market Facility Impr (Taxable) 413-22-6880-2152 20,000.00 (10,000.00) Cultural Arts -Arts Center/Youth Pavilion Impr 413-26-4205-2152 60,000.00 60,000.00 Cultural Arts -Amphitheatre Equipment 413-26-4211-2120 10,000.00 10,000.00 Eng-Bikeway Maintenance 413-07-7355-2157 50,000.00 (12,953.36) 10,127.31 Eng-Bridge Repairs 413-07-7400-2161 180,000.00 Eng-4th St Bridge Abutment Protection 413-07-7400-2161 120,000.00 120,000.00 Eng-4th St Bridge Walkway Canopy Repairs 413-07-7400-2161 90,000.00 75,142.28 Eng-Flood Control Improvements 413-07-5600-2171 363,000.00 295,306.68 Eng-Kimball Ave Transportation Impr 413-07-7500-2103 10,000.00 Eng-Levee Clear Zone Tree Removal 413-07-5600-2171 180,000.00 58,074.15 Eng-PlotterlScanner/Survey Equipment 413-07-7830-2106 20,000.00 34,484.00 Eng-Safe Routes to School Sidewalks 413-07-7650-2164 35,000.00 (18,637.32) Eng-Shaulis Road Trail (East) 413-07-7355-2156 52,000.00 (48,207.39) 3,792.61 Eng-Sidewalk Repair 413-07-7650-2164 100,000.00 31,590.68 Eng-SportsPlex Parking Lot 413-07-4180-2180 75,000.00 13,723.39 Eng-Univ Ave Transfer of Jurisdiction 413-07-7500-2103 77,000.00 3,673.97 Eng-Virden Creek Tributary Improvement 413-07-5300-2162 870,000.00 870,000.00 Fire -Equipment & Uniforms 413-12-1400-2112 27,000.00 16,855.42 GO Bond Costs (Taxable) 413-03-8980-1750 45,000.00 3,454.30 GO Bond Costs (Tax -Exempt) 413-03-8980-1750 39,000.00 97,354.97 Leisure -Boating Center Improvements 413-37-4207-2175 40,000.00 40,000.00 Leisure -Downtown Area Improvements 413-37-4110-2168 30,000.00 19,469.62 Leisure -Downtown Off Road Mtce Equipment 413-37-4110-2113 40,000.00 3,848.20 Leisure -Golf Course Improvements 413-37-4120-2174 70,000.00 Leisure -Golf Course Mtce Equipment 413-37-4120-2113 100,000.00 Leisure-Katoski Greenbelt Maintenance 413-37-4105-2157 5,000.00 5,000.00 Leisure -Maintenance Shop Wash Pit 413-37-4100-2152 25,000.00 25,000.00 Leisure -Parks Improvements 413-37-4105-2168 75,000.00 4,147.31 Leisure -Parks Off Road Mtce Equipment 413-37-4100-2113 100,000.00 Leisure-Riverfront Stadium (Taxable) 413-37-4400-2170 45,000.00 (13,310.81) 28,041.69 Leisure -Riverview Park Improvements 413-37-4700-2168 10,000.00 10,000.00 Leisure -Sports Facility Improvements 413-37-4202-2178 60,000.00 (11,654.89) Leisure-SportsPlex Improvements 413-37-4180-2152 40,000.00 7,500.00 Leisure -Tennis Improvements 413-37-4410-2176 25,000.00 4,154.89 26,436.80 Leisure -Young Arena Improvements (Taxable) 413-37-4500-2177 140,000.00 13,310.81 Leisure -Young Arena Mtce Equipment (Taxable) 413-37-4500-2117 155,000.00 { tc. 1 of 2 Feb. 17`h, 2015 Chief Treloar, Please see the quotes attached. After much discussion and input from staff we all seem to concur that the Alweld brand boat would best serve our needs. Model 1648 SSMB all welded 0.100 gauge constructions. This boat has no rivets or seams, solid aluminum transom (no wood in it). We have discussed and both recognized that when we purchase a boat it needs to be in service for an extended number of years. Durability of the construction of this boat fits our need. I would recommend that we go with the bid from SW Marine in Palo. The price quote reflects a Tall Transom option that we do not need and therefore need to deduct $60 from the quote. We will be using the current 30Hp Mercury 4 Stroke short shaft motor that is on the present 374, so you will notice no motor price is in the quote. You will find one other quote from the only other dealer in Iowa that sells Alweld brand and SW Marine has the better price. There are two quotes listed for Alumacraft dealers, their flat bottoms are a riveted boat with wood in the transom for support and 0.70 gauge aluminum (a lighter built boat). You will find a quote also for One Boat that specializes in Fire/Law Enforcement boats and they were cost prohibitive from the start. I requested a quote from Chain of Lakes Marina in Waterloo and to date have not received one on a Lowe brand boat, which is the brand they sell. They like Alumacraft are unable to sell us an all welded construction in a true flat bottom. In conversation with SW Marine they have estimated an 8 week lead time and an additional 1-2 weeks for fabrication of the floor. The boat may be purchased in unpainted aluminum and this option would be a good fit for us since that is the finish on the present 371. Both Waterloo Fire front line boats would look similar. SW Marine and the Alweld websites offer photos and construction details that I am available to go through with you at your convenience. In closing we have both recognized that the age, repairs made, and current state of the present boat we are using as 374 make this vessel unsafe for the operations we are required to perform. Respectfully, Lt. Bart Samuelson SW Marine, Inc 110 Freese Ct Palo, IA 52324 For all your hunting. fishing & boating equipment nee Name / Address Waterloo Fire & Rescue - Bart Samuelson Bart Samuelson 425 East 3rd Street Waterloo, IA 50703 319-291-4460 Estimate Date Estimate # 1/9/2015 1011 Qty Item Description Rate Total 1 Alweld 1648 SSMB Alweld 1648 SSMB. 16' long x 48" bottom. All welded 0.100 gauge construction. Single rear seat, 38" MB Deck. 2,300.00 2,300.00T 1 Alweld Tall Transom Alweld Tall Transom Option. 60.00 60.00T 1 Freight Freight (Charges assume shipment with full load) 250.00 250.00 1 SWM Floor - Alum... Aluminum Floor, Installed. 675.00 675.00T - Includes high density foam. - Includes 0.80 or 0.100 5052 aluminum. - NOT PAINTED. 1 YC 1612B - 1 ft Ext Yacht Club model 1612B w/ 1 foot tongue extension. 990.00 990.00 Equipped with tongue dolly. Freight & Prep Included. 0.00 1 Notes Goverment Sale. Sales Tax Exempt. 0.00 0.00T Join us on Facebook! Like SW Marine. Inc for news, events. sales and inventory updates! Subtotal $4,275.00 Estimate good for 30 days or while supplies last. Sales Tax (0.0%) $0.00 Phone # 319-851-3825 swmarine@netins.net Fax # 319-851-3824 www.sw-marine.cotn Total $4.275.00 Bart, I added a floor to each boat. With our experience in fabrication, We do this fabrication work in house on the utility Jons. It is more affordable that way then having the factory perform this. We have templates made for the various boats. We cut around all the ribs and install an all -aluminum floor like the factory. As you can see the stock boat is only slightly more than the ordered boat and is larger and very much more stable. It also has 2 inches taller sides and an LA option which will give you a couple seat bases in the boat and some under bow storage for lifejackets and such. This would be a much better "deal" and more bang for your buck, as they say. Give myself or Emily a call with any questions you may have. Sincerely, Shawn SW Marine, Inc 319-851-3825 2/17/2G15 Reply Reply All Forward Re: Waterloo Fire Rescue quote davesmarineinc@mediacombb.net To: Bart Samuelson Tuesday. Feb ary 17, 2011 12:40 PM Bart, a 1648SSMB, 16in transom with factory floor and sides will run $3344.00. The Yacht Club 1612F will be the same at $935.00 The only big problem as late as it is getting is delivery time. Once you decide let me know a.s.a.p. so I can get a firm date. Typically in the winter delivery time would be in the 4-8 week time frame. As close to spring as we are it could get to as much as 8-12 weeks with all the spring/show orders. Thanks, Mike Original Message From: Bart Samuelson Sent: Tuesday, February 17, 2015 11:51 AM To: davesmarineinc@mediacombb.net Subject: RE: Waterloo Fire Rescue quote Mike, We are getting close to a decision, I would like you to make a couple changes to the quote. If you would please quote us the Alweld 1648 SSMB short transom with factory floor and trailer. Please feel free to call me with questions or comments. Respectfully, Lt. Bart Samuelson Waterloo Fire Rescue 425 E. 3rd Street Waterloo, Iowa 50703 (319) 291-4465 Station (319) 231-5380 Cell From: davesmarineinc@mediacombb.net [davesmarineinc@mediacombb.net] Sent: Friday, January 16, 2015 11:42 AM To: Bart Samuelson Subject: Re: Waterloo Fire Rescue quote A 1652SSMB, 21in transom with a floor or floor and sides will run $3861.00 The Yacht Club trailer you are asking for would run $1025.00 but I would recommend looking at a 1612F as it is a flat frame trailer instead of the V it would run you $935.00 https://m ai Waterloo-i a.org/owa/7ae=Item &a=Open&t=1 PM.Note&id=RgAAAAAmwBbHYkYjQJzeSQIsEOPOBwBPp85v%2f5%2buSgdLD N xNj m BGAAAAn7ap... 1/1 R&IMarineSdS Inc. 1571 A .S.. Cedar Rapids !«,52404? 319-365-0138 ROA $43-4818 «nwp U,y 2 t. Gar Samuelson aterloo Fire ZRescue 425 Waterloo. IA 5070 « %91aan Bart, Here k!y information wnrequested on the m, e. boat h trailer. 2015 mumwmw1&;NCS 2015 *QeL e> RIB L amnFaclory Qt w%D7Load Guides lmm Tonguelsk awl, % im 8 830.00 % m¢m 8 76.00 % 35.00 S3.236.00 . ... 11 3/- " 2 ,... 9 - '•, i / 1 ,-.1 ,•••9"•:-‘.,,,,...t.-... I-- 1..-9,.... - ...../.4117,„,..i.!.<4 t....../ F./....,1,-„x. ..j..„.,,..1 1. .1 id.,..)...: . i • " ... . ! , ...1. ftp71754F.- Tk k•-ep •t'!;is fc)r e.r,c•e nor 29639 Old Highway 20. • Madison, AL 35756 • (800) 737-2831 Price Quotation - Valid for 60 days 11/17/2014 Waterloo Fire Rescue Station 5 617 Nevada Street Waterloo, Iowa 50703 Dear Lt. Samuelson, Thank you for your interest in ONE Boat. It was good talking with you and learning how our boats can meet your agency's needs. Below is the quote covering the products and options that we discussed. Product Name Description Qty Unit Price Total Price 1660 Connector Boat 1660 Connector Boat with Navigation Lights, Bilge Pump, "TUFFLOOR" Liner, 2 SeaTool Boxes, and 4 FLOATropes 1 $9,882.00 S9,882.00 Grand Total: $9,882.00 Notes: Tax exemption assumed All Prices F.O.B. Huntsville, AL Factory Pickup - Free Delivery - S2.25 per loaded mile Specifications subject to change without notice Please let me know if you have any questions or need anything else. We appreciate the opportunity to serve you. Sincerely, Heath Birdsong VP of Sales ONE Boat Rescue Boats Direct Line: (256) 258-0949 Fax Number: (256) 850-0183 Email: heath.birdsong@theoneboat.com Website: www.theoneboat.com Professional Equipment for Emergency Professionals City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 3/2j/ The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,971.50 plus est. shipping costs of $ 9.95 to pay for or purchase Chief Architect Professional Design Software. This purchase or expenditure is being made because: allows Leisure Services and other departments the ability to design 2D and 3D CAD designed drawings. Vendor selected for this purchase: Chief Architect Inc. 0 Bids or written quotes were taken on this purchase, as follows: ❑X Bids or quotes were not taken on this purchase because: This software is an upgrade to existing software already in use. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: El General Fund El Road Use Tax El Sewer 0 Sanitation ❑X Bonds 0 Federal/other grantsEi Other (specify) This expenditure is to be coded to the following budget line -item: 411-37-4100-2103,2106 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub itted, L Sig -nature Dept. He (Project Code) $ 20,000.00'/ $ 3,912.10 esignee) Date (Signature Finance Dept. Review) Date K:\shared goodieslforms\Expenditure Pre -Authorization Chief Architect (Mar 2010) Chief Architect Professional 3D Home Design Software QUOTATION Provided To: Travis Nichols Waterloo Leisure Services Evansdale, IA 50707 travis.nichols@waterloo-ia.org Chief Architect X6 Premier License (Download) Chief Architect X6 Media Bundle Includes: Installation DVD Reference Manual User's Guide Date: 02/24/2015 Quote #: QUO-02035-M7L3W4 Quote Prepared By: Jenna Sloyka Quote Valid Thru: 3/23/2015 Method of Delivery: Download Payment Terms: Credit Card 1 1 $2,695.00 $85.00 $808.50 $1,886.50 $85.00 Subtotal: $1,971.50 Shipping/Handling: $9.95 Sales Tax: $0.00 QUOTE TOTAL: $1,981.45 All quotes are provided in US Dollars (USD). Price does not include software installation or training services. Chief Architect, Inc. • 6500 N. Mineral Drive, Coeur d'Alene, Idaho 83815 Phone: 800.482.4433 • 208.292.3400 • Fax: 208.292.3420 www.chiefarchitect.com • sales@chiefarchitect.com City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 24,850.00 plus est. shipping costs of $ to pay for or purchase architectual services for Sherwood Recreation Area: Phase II Project. City Clerk Use Only Finance Committee Approval Date 3/2.// This purchase or expenditure is being made because: Leisure Services received a REAP Grant for $200,000 to complete phase 11 of the Sherwood Recreation Area. Vendor selected for this purchase: Ritland+Kuiper Landscape Architects ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Ritland+Kuiper Landscape Architects designed the original masterplan for Sherwood Recreational Area. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 290-37-4105-2103 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, 371MP SHERWD (Project Code) $ 29640 $ 208,1-68.00 dG'%VC' ( I re Dept. Head •r esignee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms1Expendi ur Pre -Authorization Sherwood Phase II.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date 3/3'1/) City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 2.778.58 plus ext. shipping cost of $ 300.00 to pay for or purchase Impeller and Belts repair parts for Thickener Polyblend Unit # 1 This purchase or expenditure is being made because: Polyblend uint was leaking. Vendor selected for this purchase: Vessco, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Emergency Repair, repairs have been made. Vessco, Inc. is rep. for this pump reair parts. Total cost including freight $3,078.58 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: Sewer: nSanitation: nBonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 570-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 ' 45, otiofir n and the current available balance is $ 17.257.09 1/'/, (�7 Respectfully submitted, Z(2o 7015 )2laLac, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date VESSCO, INC. Hill 7ci WATERLOO, CITY OF WATER POLLUTION CONTROL 3505 EASTON AVENUE WATERLOO, IA 50702 Ship To: WATERLOO, CITY OF WATER POLLUTION CONTROL 3505 EASTON AVENUE WATERLOO, IA 50702 8217 Upland Circle: (952) 941 2678 Chanhassen, MN 553177 FAX (952) 941 0796 Sales Order 41081 Cust Acct 012378 Gust PC) WP15-143 Order Date 02/11/15 Need Date 03/13/15 Job # 0 Rep 115 Ship Via UPS 3rd PTY 565990 Tax: EX Terms Net 30 Phone (319)291-4553 Fax (319) 291-4523 Item Num 5183502 1450427 Description 'IMPELLER SS 1200 SERIES 5inOD Instructions Order 1 Ship 0 B/O Price I Ext Price 1 2,678.08 I 2,678.08 'Belt, Timing g 4 2— fr / 2 0 2 50.25 I 100.50 Amount 2,778.58 Tax 0.00 Shipping 0.00 Total 2,778.58 'Fgcc City Clerk Use Only Finance Committee Approval Date /// City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 2.641.32 plus ext. shipping cost of $ 300.00 Replacement Drive unit for #2 Thickener TAS Transfer pump. Department to expend to pay for or purchase This purchase or expenditure is being made because: Power drive failures. not letting the pump run. Vendor selected for this purchase: Electrical Engineering & Equipment nBids or written quotes were taken on this purchase, as follows Electrical Engineering & Equipment Co. cost not including freight is $2,641.32; Van Meter cost not including freight is $4,979.62; FCX Performance cost not including freight is $4,470.74. Recommend Electrical Engineering & Equipment Co. to purchase from. Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: nSewer: Sanitation: Bonds: ❑Federal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: S70-14-5700-15,1 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 3979OO..Q Sy.Qp p and the current available balance is $ 4tg7-6Osb� Vb Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 ELEC@ICN ENGINE PING www.3e-co.com d EQUIPMENT CC)MPANY CUST 281720 SHIP TO: POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 BILL TO: CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 CORRESPONDENCE TO: QUOTE TAKEN BY QUOTE DATE gpfa 08/14/14 QUOTE NO. P.O. NO. PLACED BY KENT Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS. IA 50324 4016941-00 PAGE# 1 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO BEST WAY LINE NO. PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. CITY. SHIPPED QTY. NET PRICE AMOUNT (NET) 1 SQD ATV61HD30N4 74932 40HP 460V SPD DRV 1 2 SQD VW3A1102 1 68498 REM MOUNTING KIT KIT FOR LCD KEYPAD:ATV71 E 2577.75 2577.75 E 37.86 37.86 3 SQD VW3A1104R30 1 E 25.71 25.71 68481 CABLE F/KEYPAD 3 Lines Total Total Invoice Total 2641.32 2641.32 'JCC, 2,94�.32 Last Page O VAN METER 125 Courier Street Waterloo, IA 50701-1289 319-235-9313 Fax 319-235-0365 QUOTE TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 SHIP TO: WATERLOO WASTE WATER 3505 EASTON AVE WATERLOO, IA 50702-2000 Quotation Q O1E DATE _...._..QUOTE NUMBER 02/18/15 S8448350 DIRDEH rD (2) VAN MI -ilk FV 1 J6 r owi.r 1110,1 WIaU iltm. N 511, 01 12111 119 '1, 1.11/Fax 11423 PAGE NO. Fm5 L 1 CUSTOMER NUMBER CUSTOMER ORDER NUMBER ORDERED BY SALESPERSON PRICE BR SHIP BR 13674 40HP drive DAVISS 2 10 MEIER SNP VIA TERNS BID EXP DATE FREIGHT ALLOWED Dennis Sessler WAT 3509 02C15 CITY M-F NET 30 DAYS See Below No ORDER QTY DESCRIPTION UNIT PRICE EXTENSION lea lea lea lea A-B 22C-D060A103 PF400 AC DRIVE; 40HP; 480VAC; 3PH; 60AMPS; IP30 (NEMA 1); NO BRAKE DRIVE; W/ FIXED HIM A-B 22-HIM-A3A-B 22-HIM-A3 A-B 22-HIM-B1 A-B 22-HIM-B1 A-B 22-HIM-H10 HUMAN INTRFC MOD CBL 4702.500e 183.350e 71.725e 22.040e 4702.50 183.35 71.73 22.04 Wire, conduit, and fluorescent 30 days and based on by specifying party. Nonstock terms and conditions. For complete terms and httas://vanmeterinc.comiterms-conditions.html lamp prices gtys supplied, unless items are Freight charges or conditions as well in effect at time of shipment. otherwise specified. All subject to restocking charges applicable tax not included. as EEO Compliance regulations Other items valid items subject to approval based on manufacturers please go to : Subtotal SS&H CHGS Tax $4979.62 $0.00 To be Determined Amount Due $4979.62 QUOTATION FCX Performance - Cedar Rapids 1 195 East Post Road, Suite 3 Marion, IA 52302 319-294-8445 Bill To: City Of Waterloo 825790 Waste Management Services 3505 EASTON AVE Waterloo, IA 50702 319-291-4553 Customer ID: 25511 ( )rder Number 1892392 Order I /ale fame 2/19/21115 1(y 12:00 1 of 1 taker: Joan Baldwin Email: baldwunidfexperlixmancc.com Quolc Expires On 3/21/2015 Ship To: City Of Waterloo 825790 Waterloo Pollution 3505 Easton Ave Waterloo, IA 50702 Requested By: Mr. Kent Quinn Requested Date PO Number Ship Route Taker 2/26/2015 00:00:00 ACS550-11l-072A-4 J13ALDWIN Quantities Item ID Item Description Prk' ng UOM Unit Size Unit P,;,.,, &tended Price Ordered Allocated RemainingUOM Unit Size y O Delivery Instructions: Currently stock @ ABB in New Berlin, WI 1.00 0.00 1.00 EA (001)ABB ABB ACS550-UI-072A-4 40HP 1.0 460V 59A with 150% overload for 1 minute EA 1.0 4,372.1429 4,372.14 1.00 0.00 1.00 EA (002) ABB OPMP-01 CONTROL PANEL, EA 1.0 Mounting Platform with 3m Cable 1.0 98.6000 98.60 Total Lines: 2 The enclosed pricing and or discounts are predicated on receiving an order for the quantifies as listed. Any significant deviation may result in a change in price and or discount. All Orders Subject to Fa Terms & Conditions. For further information please visit www.fcxperformance.com. SUB -TOTAL: TAX: AMOUNT DUE (freight excluded): U.S. Dollars 4.470.74 0.00 4,470.74 Budget Amendment Descriptions for 3/2/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for the Organized Crime Drug Enforcement Task Force project to be reimbursed with by the federal drug task force in the amount of $2,500, as submitted by the Police Department. 2. Approve the budget amendment for the event overtime project in the amount of $4,500, as submitted by the Police Department. 3. Approve the budget amendment for the Isle overtime project in the amount of $10,500, as submitted by the Police Department. 4. Approve the budget amendment for additional economic development expenses to be paid from TIF funds, in the total amount of $31,000, as submitted by the Finance Department. 5. Approve the project budget for the acquisition of snow removal equipment using a federal grant in the amount of $872,643 and passenger facility charges of $96,960, for a total project of $969,034, a submitted by the airport. 6. Approve the budget amendment to use $7,100 from the contingency budget for Ridgeway Towers for the new Happy software, as submitted by the Housing Authority. 7. Approve the budget amendment to use $8,350 of fund balance for the Housing Choice Voucher program for the new Happy software, as submitted by the Housing Authority. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE 'Project Name Organized Crime Drug Enforcement Task Force City Contract No. Project Manager Captain Mohlis Project Budget Total $ 2,500.00 1. How will this project be funded? A. Federal Grant Yes 11 No EV CFDA # Grant Name Organized Crime Drug Enforcement Task Force B. State Grant I Yes Grant Name No C. City Match ( Source of Funding D. Other Entities \ Yes Name �) No % Paid by federal grant Grant Agreement Number Case #: WC—IAN-0117 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) This grant will allow for the reimbursement of authorized WPD overtime with OCDETF projects Done None Yes No ❑ ❑X ❑ ❑X ❑ Q El El El El ❑ 0 El El Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet14\Nat.Crime Victim (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/2—// f Project Name (from page one) Police Grant - Organized Crime Drug Enforcement Task Force Department No. project will be budgeted under 11 Activity No. project will be budgeted under 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3873 Reimburse for services Funded with property tax EXPENDITURES: (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: 1150 1160 Total 2,500.00 TOTALS $ 2,500.00 $ $ $ $ 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1130 Employee Benefits 1303 Meeting/Workshops 1114 Overtime 2,500.00 2,500.00 TOTALS $ 2,500.00 $ $ $ $ 2,500.00 0,4. (Signat a Det. Head) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet14\Nat. Crime victim (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C9mmittee approval required? YES / NO , If so, date approved: -s/7V ) City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 15 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1160 3873 11PRO EVNT 4,500.00 010 11 1160 1114 11PRO EVNT 4,500.00 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. $4,500.00 TOTAL $4,500.00 Prior Committee Actions (Dates): 610 Dept. -ad o aesignee) Date :12Itd/,‘--c:c (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\formslcsbudgetamendregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Committee approval required? YES 1 NO If so, date approved: 3/2'// r City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 15 submitted by the POLICE Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 11 1160 3873 11PRO[SLEOT 10,500.00 010 11 1160 1114 11PROISLEOr 10,500.00 TOTAL This amendment is being requested because: To conform with the City's budget line item control policy. $10,500.00 TOTAL $10,500.00 Prior Committee Actions (Dates): 614.• Signatu Dept. nee) 344 /5 Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:lusers\shared goodies\forms\csbudgetamerdregform (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mittee approval required? YES NO If so, date approved: 3/2// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Finance Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 010 08 9050 6050 Transfer In 08TIFxxxx 15,500.00 010 08 6100 1111 Salaries 08TIFxxxx 13,120.00 101 08 8400 3000 Cash on Hand 15,500.00 010 08 6100 1113 Longevity 08TIFxxxx 160.00 010 08 6100 1121 FICA 08TIFxxxx 1,020.00 010 08 6100 1122 IPERS 08TIFxooc 1,200.00 101 08 9050 2700 Transfer Out 15,500.00 TOTAL $31,000.00 This amendment is being requested because: to budget for increased economic development salaries to be paid for from TIF funds. TOTAL $31,000.00 Prior Committee Actions (Dates): a4re� ept. aHead or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\ Budget Amendments_FY15 (Apr 2003) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total Acquire Snow Removal Equipment Mike Wilson $ 969,604.00 1. How will this project be funded? A. Federal Grant Yes Grant Name No CFDA # B. State Grant Yes Grant Name C. City Match No Source of Funding D. Other Entities Yes Name PFC Charge No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQ IRED) 64A-2- -pp/ ved plc, ttpCi c »1i ,Of?)Vc J 2-9-LS 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project is described as the acquisition of snow removal equipment consisting of a Carrier Vehicle with Rotary Plow; Front End Loader with Ramp Bucket; Utility Vehicle; and Pickup with Plow for the Waterloo Regional Airport. These items will replace pieces of equipment that are reaching the end of their useful life. 90.00% 10.00% Done None El ❑X Yes No ❑ ❑X ❑ ❑ ❑ ❑ Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet SRE AIP-43.xls\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 3/2-// Project Name (from page one) Acquire Snow Removal Equipment Department No. project will be budgeted under 29 Activity No. project will be budgeted under 7750/7755 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3456 PFC Charge EXPENDITURES: (Each column should only include amounts by fund) Fund: Fund: _291 291 7750 7755 3 872,644.00 Fund: Fund: Total $ 7,- 872,644.00 96,960.00 96,960.00 TOTALS $ 872,64,4.00 $ 96,960.00 $ $ $ 969,64.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 2103 Engineering Proj 44,730.00 4,970.00 49,700.00 2117 Motor Veh 826,113.00 91,790.00 917,903.00 1319 Other Prof (Admin Exps) 1,800.00 200.00 2,000.00 TOTALS $ 872,644.00 $ 96,960.00 $ $ - $ 969,604".00 (Signature Dept. Head) wAle)ry I I, 11.1111A.47Aii. l IZA'At /A - lT1145- Date (Signature Finance Dept. Review) Date t /7/ rtio 'LLo `,aC/ K:\shared goodies Worms \Project Budget Worksheet SRE AIP-43.xls\Page 2 (Donat or NON-constr) (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY FinanceR'ommittee =oofoval required? YES . NO _ If so, date approved: 1/ 2 ' City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount /und Dept Activity Acct # Acct Name Proj Code Amount 283 13 5450 1710 Claim & Co 7,100.00 283 13 5450 1520 Computer Software 7,100.00 TOTAL This amendment is being requested because: To cover new software licensing upgrade and support $7,100.00 TOTAL $7,100.00 Prior Committee Actions (Dates): (Signature Dept. Head or Designee) ate (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment 02-09-15.xls (Apr 2003) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9ommittee approval required? YES NO If so, date approved: 3,Z_// City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Waterloo Housing Authority Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount CASH '4 40 (-(,.) 8,350.00 283 13 5452 1520 Computer Software 8,350.00 TOTAL This amendment is being requested because: To cover new software licensing upgrade and support $8,350.00 TOTAL $8,350.00 Prior Committee Actions (Dates): dQX. (Signature Dept. Head or Designee) 1 ill 1C ? 4Ju d Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) 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