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Home My WebLink About02/09/2015FINANCE COMMITTEE February 9, 2015 5:10 PM Harold E. Getty Council Chambers Mein bers Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Roll Call: Approval of Agenda Approval of Minutes of February 2, 2015, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Bryan Foster Class/Meeting: Shade Tree Short Course and INLA Tradeshow Destination: Ames, IA Dates: 2/24/15 - 2/26/15 Amount not to exceed: $260.00 2. Eric Thorson, City Engineer Class/Meeting: 2015 American Public Works Association/ISOSWO Spring Conference Destination: West Des Moines, IA Dates: 3/25/15 - 3/27/15 Amount not to exceed: $485.00 3. Wayne Castle, Associate Engineer Class/Meeting: 78th Annual SLSI Land Surveyors Conference Destination: Ames, IA Dates: 3/5/15 - 3/6/15 Amount not to exceed: $355.63 4. Pre -Authorizations to Expend over $1,000.00 Building Maintenance Amount and Estimated S/H: $7,395.14 Expenditure: Water damage cleanup at the Waterloo Public Library. Building Maintenance Amount and Estimated S/H: $2,618.00 Expenditure: Replacement of wireless microphone for Five Sullivan Brothers Convention Center. Central Garage Amount and Estimated S/H: $3,034.51 Expenditure: I/O Control - Truck 903 Page 1 of 54 Human Rights Amount and Estimated S/H: $1,000.00 Expenditure: Services offeffrey Schott from the Institute of Public Affairs. Leisure Services Amount and Estimated S/H: $2,192.00 + $150.00 Expenditure: Interlocking rubber flooring for the free weight area at the Cedar Valley SportsPlex. Police Amount and Estimated S/H: $4,479.33 Expenditure: Replacement of desks and chairs in interview rooms and Watch Commander's office. Sewer Amount and Estimated S/H: $4,458.00 + $65.80 S/H Expenditure: Replacement valves for Digester heat interchanger #2 and sludge storage tank. Sewer Amount and Estimated S/H: $2,069.00 + $400.00 S/H Expenditure: Replacement gas line moisture drip tank for Lagoon #2 gas drip pit. Street Amount and Estimated S/H: $7,400.00 + $400.00 S/H Expenditure: Augers, cutting edges and wear plates for Sno-Go snow blower. BUDGET LINE ITEMS TO BE AMENDED 5. Approve project budget for FY2013 Cunningham School Safe Routes to School project in the total amount of $64,800, funded with a state grant submitted by the Engineering Department. BILLS PAYMENT 6. February 9, 2015 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Page 2 of 54 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED %/• J 7 4t',t' FY v/BUDGETED -3600 EXPENDED YTD 36)6 THIS REQUEST U, U LEFT AFTER THIS 3U REQUEST ri 4,5--7 DATE 70G- Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Bryan Foster DATE: 2/3/2015 NAME OF CLASS / MEETING: Shade Tree Short Course and INLA Tradeshow DESTINATION: Ames IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: 2/24/15 RETURN DATE: 2/26/15 DATE(S) OF MEETING: 2/24/15 - 2/26/15 PURPOSE OF TRAVEL/TRAINING: Educational in the field of arboriculture. Collect CEU's for the required Certified Arborist status. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 100.00 LODGING TAXI MEALS PARKING 160.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 260.00 BUDGET LINE ITEM: 010-37-4100-1346 X GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 260.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST etz0 9----- 214-71 5 DEPARTMENT HEAD MAYOR DATE' .5 K:AShared Goodies\Fonns\Travel Request Form January 2010 DATE ary 24 26, 2015 Scheman Building • Iowa State University • Ames, Iowa Participant Information Pros. To Crow WW1, NAME FIRST MIDDLE INITIAL LAST E-MAIL PHONE DAYTIME EVENING FAX COMPANY/AFFILIATION ADDRESS CITY/STATE/ZIP Special Needs (dicta , or mobility?) Please list below: It's Easy to Register! Online www.cnniastate.edu/shadetree Mail Conference Planning & Management 1601 Golden Aspen Drive Suite 110 Arnes, IA 50010 Fax (515) 232-6716 REGISTER EARLY! Advanced registration is required due to the multiple workshop format of the Shade Tree Short Course. One and two-hour workshops are offered as well as the ICPI workshop. IOWA COUNTY Business Classification (check only one) Q Design professional ❑ Nursery and landscape professional ❑ Arborist ❑ Master Gardener O Educator/student ❑ State/municipal employee Registration Options Registration fee* Full time academic student or ISU staff* Optional ISU CEU Dinner and Auction, February 25 Professional Classification (all that apply) Q Iowa Arborist Association ❑ Iowa Nursery & Landscape Association ❑ Iowa Golf Course Superintendents Association O Iowa Professional Lawn Care Association ❑ Iowa Sports Turf Managers Association ❑ American Society of Landscape Architects O Association of Professional Landscape Designers Optional lunch, February 26 Pesticide Applicator Recertification INLA Day Event Rates, February 24 ICNP Certification Exam** ICNP Certification Exam Retest** ICNP Continuing Education Program on or *includes lunch on Februay 25 ** INLA will contact you with test preparation details. Method of Payment ❑ Check — Make checks payable to Iowa State University ❑ Visa 0 Mastercard ❑ Discover before Feb. 13 $160 $80 $25 $40 Adult $15 Child $16 $35 Member $75 $40 $15 TOTAL after Feb.13 $210 $100 $25 $40 Adult $15 Child $16 $35 Non-member $150 $80 $15 No irfunds after February 20 CARDHOLDER NAME SIGNATURE CARD NUMBER Purchase Order (please attach a copy) EXP. DATE P.O.0 BILLING ADDRESS ORGANIZATION IN CARE OF /ATTENTION ADDRESS CITY/STATE/ZIP IOWA COUNTY 15-0261 Session A Workshops, 1:00-2:00 p.m. A-1. A-2. A-3. Overview of Giant Tree Transplantation Methods The True Value of Trees Tree Worker Incidents: The Who, What, How, and Why A-4. Evolution and Introduction of Hardscapes into American Landscapes - A-5. Diagnosing Health Problems of Woody Plants" (two-hour session, do not select in session B) - Limit 30 - A-6. Smart Garden Design - Case Study - Limit 50 A-7. From Phobia to Philia - Our Fear and Love of Forests and Trees Session B Workshops, 2:15-3:15 p.rn. - B-1. Shade Trees by Default - B-2. Nursery Stock - Are You Getting What You Pay For? - B-3. Protecting Ash Trees in Your Communities from Emerald Ash Borer* - B-4. Pollinators and Beneficial Insects and Landscape Management* - B-6. Quick Landscape Design Techniques - Limit 50 - B-7. Tree Cultivars of Starhill Forest Arboretum Session C Workshops, 4:00-5:00 p.m. C-1. Shade Trees by Default C-2. Identifying, Understanding, and Developing Ash Resistance to EAB* - C-3. Plant Collecting in the 21st Century - Is it Still Important? - C-4. Nursery Stock - Are You Getting What You Pay For? - C-5. Hardscape Pricing & Presentation for Profit - C-7. Continuing Instructional Course for Pesticide Applicators** - Limit 50 February 26, 2015 Session D Workshops, 8:30-9:30 a.m. - 0-1. A Tale of Twenty Trees - 0-2. Identifying, Understanding, and Developing Ash Resistance to EAB* - 0-3. Diagnosing Health. Problems of Woody Plants" (two-hour session, do not select in session E)- Limit 30 - D-4. A Prescription for Health: Designing Gardens for Healing - D-5. Grafted Conifers for the Midwest Market - D-6. Starting From the Roots Up D-7. Alive and Kicking: Maintaining Bedding Plants in the Retail Environment Session E Workshops, 9:45-10:45 a.m. - E-1. Overview of Giant Tree Transplantation Methods - E-2. At the Root - Moving Large Trees Economically - E-4. How Green Are You? Sustainability in the "Green" Industry - E-5. Protecting Ash Trees in Your Communities from Emeralcl Ash Borer* - E-6. Pollinators and Beneficial Insects and Landscape Management` - E-7. From Phobia to Philia - Our Fear and Love of Forests and Trees Session F Workshops, 11:00-12:00 p.m. (Noon) - F-1. F-2. - F-3. F-4. F-5. - F-6. Tree Cultivars of Starhill Forest Arboretum At the Root - Moving Large Trees Economically Grafted Conifers for the Midwest Market Champion Trees Dormant Woocl Grafting - Limit 30 Introduction to LED Lighting F-7. Alive and Kicking: Maintaining Bedding Plants in the Retail Environment Session G Workshops, 1:15-2:15 p.m. - G-1. Dormant Wood Grafting - Limit 30 - G-2. Understanding Oak Hybridization - G-3. Winter Tree Identification - G-4. Champion Trees - G-5. Starting From the Roots Up - G-6. Introduction to LED Lighting - G-7. Continuing Instructional Course for Pesticide Applicators** - Limit 50 *Qualifying Pesticide Applicator Workshops **Required Pesticide Applicator Workshop TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED ;, %<c-, FY -, BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST / ; - . DATE Y''C/5 Ori.inal - Clerk/Finance Co. - Department NAME(S) AND POSITION(S): Eric Thorson, City Engineer DATE: February 3, 2015 NAME OF CLASS / MEETING: 2015 American Public Works Assoc./ISOSWO Spring Conference DEPARTURE DATE: March 25, 2015 DESTINATION: 1Naterlorl177 DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: March 26 - 27, 2015 RETURN DATE: March 27, 2015 PURPOSE OF TRAVEL/TRAINING: To attend American Public Works Assoc./Iowa Society of Solid Waste Operations Spring Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $250.00 LODGING TAXI 50.00 MEALS PARKING 185.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 485.00 BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 485.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST D ARTMENT HEAD MAYOR February 3, 2015 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 - 2015 APWA/ISOSWO Spring Conference - Confirmation I Online Registration by Cvent Page 1 of 1 CLICK HERE TO MAKE RESERVATIONS Registration Confirmation Name: Eric Thorson Email: eric.thorson@waterloo-ia.org Company: City of Waterloo Address: 715 Mulbeny St Waterloo, Iowa 50703-5714 Number of People Registered: 1 Confirmation Number. PNNYPFDDSXT (needed to modify your registration) Event Title: 2015 APWA/ISOSWO Spring Conference Location: West Des Moines Sheraton 1800 50th Street West Des Moines, Iowa 50266 USA Phone: 1-515-223-1800 Current Registration Details Eric Thorson Registration For Name Full Conference Registration Order Summaries Cost $185.00 Order Date Type Amt Ordered Amt Paid Amt Due 01/29/2015 2:42 PM CTZ offine order $185.00 $0.00 $185.00 Total: $185.00 $0.00 $185.00 Refund & Cancellation Policy If cancellation is received on or before March 15th, your registration will be refunded less a $10 cancellation fee per registration Item. No refunds wit be issued after March 15th. If paving by check: Please make check payable to: APWA/ISOSWO Attn: Peggy Englehart P. O. Box 65320 West Des Moines, IA 50265-0320 hops://www.event.com/Events/Registrations/MyRegistration,aspx?i=4a24309f-ad3 5-40ce-... 1/29/2015 2015 APWA/ISOSWO Spring Conference - Home Online Registration by Cvent Page 1 of 1 Conference Summary March 26-27, 2015 The American Public Works Association (APWA) and Iowa Society of Solid Waste Operations (ISOSWO) share many interests, and are again partnering together for a joint Spring Conference .... an excellent event that you will NOT want to miss! Who attended LAST year? 2014 Spring Conference Attendee Listing Check out some photos from LAST year: 2014 Spring Conference Photos EDUCATIONAL SEMINARS Three tracks of seminars will be held and full conference attendees are welcome to choose what they would like to attend. The three tracks are geared to the interests of: APWA • American Public Works Association • ISOSWO - Iowa Society of Solid Waste Operations • fvew This Year: Managers/Supervisor Sessions (Thursday Only) CONFERENCE SCHEDULE: To view a tentative conference schedule of topics and speakers, please click on this link: Tentative Conference Schedule Vendor Exhibits RUBES STEAKHOUSE Thursday Banquet Expect a variety of exhibitor booths with the latest in equipment, technology, and information. Organizations interested in teaming more about providing an exhibitor booth or sponsorship may select the EXHIBITOR BOOTH or SPONSORS Tabs above for more information and to register! This networking opportunity has become an extremely popular event! Tickets are required which are included with Full Attendee Registration, and are available at a cost of $55 at the time of registration for exhibitors, those attending the Thursday Only sessions, and for guests. A free shuttle service will be provided to and from the WDM Sheraton and Rube's. PROFESSIONAL DEVELOPMENT- The Spring Conference has been planned In accordance with the criteria established by the IE/CSEB for professional development hours (pus). Conference Details When_.......__—.-- Thursday, March 26, 2015 - Friday, March 27, 2015 Where_._._.._._._._.._._._.___ West Des Moines Sheraton 1800 50th Street West Des Moines, Iowa 50266 1-515-223-1800 Organizes_ APWA/ ISOSWO Spring Conference Committee Related.Webaltes APWA - Iowa Chapter, APWA- National, ISOSWO Not A Member? We welcome you to attend the Spring Conference! If you'd like to consider becoming a member of either organization, please explore these links: Join APWA Here Join ISOSWO Here http://www.cvent-com/events/2015-apwa-isoswo-spring-conference/event-summary-06a06... 1/29/2015 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 7 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original-Clerks/Finance STAFF ONLY Co - De•artment NAME(S) AND POSITION(S): Wayne Castle Associate Engineer DATE: February 3, 2015 NAME OF CLASS / MEETING: 78fh Annual SLSI Land Surveyors Conference DEPARTURE DATE: March 5, 2015 DESTINATION: Ames, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: March 5-6, 2015 RETURN DATE: March 6, 2015 PURPOSE OF TRAVEL/TRAINING: 78th Annual SLSI Land Surveyors Conference WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: 80.63 LODGING MEALS 275.00 REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 355.63 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-07-7830-1346 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 355.63 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO / 7NT DEPARTME H AD February 2, 2015 ) I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 WAYNE CASTLE From: Sent: To: Subject: Society of Land Surveyors of Iowa <noreply@jotform.com> Tuesday, February 03, 2015 8:39 AM WAYNE CASTLE Thank you for registering! Link to printer -friendly PDF copy of your registrationto mail in with your check: PDF Mail form with check to the Society of Land. Surveyors of Iowa address below. (A. more than one person's registration. Please include registration form print-out for Society of Land Surveyors of Iowa - 78th Annual SLSI Land Surveyors Conference; March 5-6, 2015 Question Registrant's Name Registrant's Company Registrant's E-mail: Registrant's Phone Mailing Address Attending Awards Dinner? SLSI MEMBER Rates SLSI MEMBER Rates (add'l people from same company) SLSI NON-MEMBER Rates SLSI HONORARY/LIFE MEMBER Rates STUDENT Rates (Member) STUDENT Rates (NON Mernber) Total Registration Fee Click to edit Answer Wayne Castle City of Waterloo wayne.castle@waterloo-ia.org (319) 2914312, Street Address: 715 Mulberry Street City: Waterloo State: Iowa Zip Code: 50703 Yes Registering by March 2 @ $275 275.00 Download Submission single check may cover each person.) i Return form with check to:. Society of Land Surveyors of Iowa 100 Court Avenue, Suite 203 Des Moines, IA 50309 Phone: 515.284.7055 E-mail: info@slsi.org 2 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 2,618.00 plus est. shipping costs of $ to pay for or purchase City Clerk Use Only Finance Committee Approval Date This purchase or expenditure is being made because: Replace wireless microphone for Five Sullivan Brothers Convention Center Vendor selected for this purchase: DB Acoustics I ^ I Bids or written quotes were taken on this purchase, as follows: DB Acoustics - $2,618.00 Farnsworth Electronics - $ 2,507.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 4-11 22 49O&-2152 (.)/) K2 S 6)0 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Ress tted, (Project Code) $ 6",z 6,! 7"!?k' 'yik.,11L (41 ems, - (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Expenditure Pre -Authorization -DB Acoustics Wireless Mic.xls (Mar 2010) D. B. ACOUSTICS, INC. 4601 COMMERCIAL AVENUE MARION, IA 52302 Page No. Invoice No. Apply To Invoice Date Cust. No. 1 000145631 9/25/2014 000000017723 ** Invoice Reprint ** Work Order No. 000029061 B. 0. 0 S FIVE SULLIVAN BROTHERS CONVENTION CENTER 0 JOE SHEPPERD L W 4TH & COMMERCIAL • WATERLOO, IA 50701 T United States (Domestic Address) O S FIVE SULLIVAN BROTHERS CONVENTION CENTER H JOE SHEPPERD I W 4TH & COMMERCIAL • WATERLOO, IA 50701 United States (Domestic Address) O Date Shipped 9/22/2014 Buyer Purchase Order No. CRAIG CLARK Subtotal 2,618.00 Ship Via F.O.B. Terms UPON RECEIPT Date Requested Location Salesperson Territory 9/8/2014 00001 AARON DOUBET NORTH Item No. Description Quantity Quantity Ordered jBack Ord. SHURE WIRELESS MIC QLXD24/B58 1.00000'' SYSTEM .5% SRVC CHRG, PAST DUE ACCTS Quantity Shipped 1.00000 Unit Gross T Price Amount 2,618,00000 2,618.00 Invoice No. 000145631 Remittance 2,618.00 SN City Clerk Use Only Finance Committee Approval Date 4 — 1 — 1 T City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 7,395.14 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Water damage cleanup at the Waterloo Public Library Vendor selected for this purchase: ServiceMaster By Harris n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Emergency - water damage Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer I I Sanitation nBonds Federal/other grants ri Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-3100-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub p Uted, (Signature Dept. Head or Designee) /A, , Gu L /,) c!/t12 Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) SermceMAsTER by Harris 432 Locust Street Waterloo, IA 50701 (319) 291-3991 "Because WE are the Difference" Service Address: o-F Otter-lco, 415 Ca . - c1 4 (1 (J710 t Th 50101 ►tvoue INVOIC Invoice Number: # 12463 Terms: Billing Address: EAltl€rla, 16 WhAberc i,‘ Sk- et Waterloo) A 50`1 b3 Confirmed Date: Call Back: Home Phone: Work Phone: Cell Service Date: l Order Date:1110, Service Time: Services Description Carpet Cleaning llh Wert (dap I d b ?tory E�a4rf Carpet Sanitize a/•� cjawlay 0 1 Furniture Cln Odor Control 71JUS-e msaawv1;)- Wali & Ceiling 7-0-fa 1 k- Floor Maintain Disaster Restor CM Housewide Cln Construction Cln Janitorial Srvc Other Service Notes: Payment Method: Cash Check Card # Exp Date: Project Status: Done Not Done: Needs Additional Time Scheduled: Yes No Charge VCode Crew Qty/ SF Unit Cost Amount ti'i i51 11395,14 1 `5. Subtotal: 3 31 S }el Sales Tax: �- Total: 1195 11 ServiIPMA,SIER ServiceMaster by Harris aeon 432 Locust Street Waterloo, IA 50701 319-291-3991 Insured: City of Waterloo Property: 415 Commercial Street Waterloo, IA 50701 Claim Rep.: Joel Harris Business: 432 Locust Street Waterloo, IA 50701 Estimator: Joel Harris Business: 432 Locust Street Waterloo, IA 50701 Claim Number: Policy Number: Business: (319) 291-3991 Business: (319) 291-3991 Type of Loss: Date of Loss: 11/12/2014 Date Received: 11/12/2014 Date Inspected: 11/12/2014 Date Entered: 1/19/2015 3:00 PM Price List: IAWA7X_JAN15 Restoration/Service/Remodel Estimate: CITY-OF-WLOO-LIB15 This is the final bill for this project. If you have any questions, please feel free to give me a call. Thank you for your business. Sincerely, Joel A. Harris Tax ID#: 42-1184277 ServiceMaster by Harris 432 Locust Street Waterloo, IA 50701 319-291-3991 DESCRIPTION CITY-OF-WLOO-LIB15 3rd floor Offlcel-3rd Floor Height: 8' 640.00 SF Walls 976.00 SF Walls & Ceiling 37.33 SY Flooring 80.00 LF Ceil. Perimeter 336.00 SF Ceiling 336.00 SF Floor 80.00 LF Floor Perimeter QNTY REMOVE REPLACE TOTAL 1. Air mover (per 24 hour period) - No 15.00 EA 0.00 26.50 397.50 monitoring Note: This charges is for 3 airmovers 5 days. 2. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 )(Large - No monitoring Note: This charge is for 1 LGR2000 5 days 3. Dehumidifier (per 24 hour period) - 3.00 EA 0.00 73.25 219.75 Large - No monitoring Note: This charge is for 1 LGR Evo 3 days. 4. Service call - during business hours 1.00 EA 0.00 119.99 119.99 5. Water extraction from carpeted floor 364.00 SF 0.00 0.45 163.80 6. Equipment setup, take down, and 2.00 HR 0.00 42.62 85.24 monitoring (hourly charge) Note: This charge is to setup and takedown equipmeet. 7. Check Equipment and monitoring 4.50 HR 0.00 42.62 191.79 (hourly charge) Note: This charge is to check on this project 3 days. 1.5 hour per time. Totals: Officel-3rd Floor DESCRIPTION 1,684.32 Of 1ce2-3rd Floor Height: 8' 705.33 SF Walls 1,126.50 SF Walls & Ceiling 46.80 SY Flooring 88.17 LF Ceil. Perimeter 421.17 SF Ceiling 421.17 SF Floor 88.17 LF Floor Perimeter QNTY REMOVE REPLACE TOTAL CITY-OF-WLOO-LIB 15 1/24/2015 Page: 2 ,cerliCeMASTER ServiceMaster by Harris Crean 432 Locust Street Waterloo, IA 50701 319-291-3991 DESCRIPTION CONTINUED - Office2-3rd Floor QNTY REMOVE REPLACE TOTAL 8. Air mover (per 24 hour period) - No 5.00 EA 0.00 26.50 132.50 monitoring Note: This charges is for 1 ainnovers 5 days. 9. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 73.25 366.25 Large - No monitoring Note: This charge is for 1 LGR Evo 3 days. 10. Water extraction from carpeted floor 100.00 SF 0.00 0.45 45.00 Totals: Offrce2-3rd Floor 543.75 Total: 3rd floor DESCRIPTION 2,228.07 2nd Floor 1 2nd Floor Area Height: 8' 1,360.00 SF Walls 3,110.00 SF Walls & Ceiling 194.44 SY Flooring 170.00 LF Ceil. Perimeter 1,750.00 SF Ceiling 1,750.00 SF Floor 170.00 LF Floor Perimeter QNTY REMOVE REPLACE TOTAL 11. Air mover (per 24 hour period) - No 25.00 EA 0.00 26.50 662.50 monitoring Note: This charges is for 5 airmovers 5 days. 12. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 XLarge - No monitoring Note: This charge is for 1 LGR2000 5 days 13. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 XLarge - No monitoring Note: This charge is for 1 LGR2000 5 days. 14. Water extraction from carpeted floor 875.00 SF 0.00 0.45 393.75 15. Equipment setup, take down, and 2.00 HR monitoring (hourly charge) Note: This charge is to setup and takedown equipmnet. 2 men 1 hour 16. Plastic bag - used for disposal of 25.00 EA contaminated items CITY-OF-WLOO-L1B 15 0.00 42.62 85.24 0.00 2.64 66.00 1/24/2015 Page: 3 Service 4fAS ER ServiceMaster by Harris 432 Locust Street Waterloo, IA 50701 319-291-3991 DESCRIPTION CONTINUED - 2nd Floor Area QNTY REMOVE REPLACE TOTAL 17. Remove wet suspended ceiling tile and bag for disposal 500.00 SF 0.31 0.00 155.00 Totals: 2nd Floor Area 2,374.99 Total: 2nd Floor 2,374.99 Main Level 1st floor Main Floor Height: 8' 1,056.00 SF Walls 2,120.00 SF Walls & Ceiling 118.22 SY Flooring 132.00 LF Ceil. Perimeter 1,064.00 SF Ceiling 1,064.00 SF Floor 132.00 LF Floor Perimeter DESCRIPTION QNTY REMOVE REPLACE TOTAL 18. Air mover (per 24 hour period) - No 20.00 EA 0.00 26.50 530.00 monitoring Note: This charges is for 4 airmovers 5 days. 19. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 XLarge - No monitoring Note: This charge is for 1 LGR2000 5 days 20. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 XLarge - No monitoring Note: This charge is for 1 LGR2000 5 days. 21. Water extraction from carpeted floor 300.00 SF 0.00 0.45 135.00 22. Equipment setup, take down, and 2.00 HR 0.00 42.62 85.24 monitoring (hourly charge) Note: This charge is to setup and takedown equipmnet. 2 men 1 hour 23. Plastic bag - used for disposal of 15.00 EA 0.00 2.64 39.60 contaminated items 24. Remove wet suspended ceiling tile and 350.00 SF 0.31 0.00 108.50 bag for disposal 25. Haul debris - including dump fees 1.00 EA 110.67 0.00 110.67 Totals: Main Floor 2,021.51 Total: Main Level 1st floor 2,021.51 CITY-OF-WLOO-LIB 15 1/24/2015 Page: 4 t `ict;llASTER ServiceMaster by Harris Clean 432 Locust Street Waterloo, IA 50701 319-291-3991 DESCRIPTION Basement Basement Area Height: 8' 896.00 SF Walls 1,679.00 SF Walls & Ceiling 87.00 SY Flooring 112.00 LF Ceil. Perimeter 783.00 SF Ceiling 783.00 SF Floor 112.00 LF Floor Perimeter QNTY REMOVE REPLACE TOTAL 26. Air mover (per 24 hour period) - No 5.00 EA 0.00 26.50 132.50 monitoring Note: This charges is for 1 airmover 5 days. 27. Dehumidifier (per 24 hour period) - 5.00 EA 0.00 101.25 506.25 XLarge - No monitoring Note: This charge is for 1 LGR2000 5 days. 28. Water extraction from floor 100.00 SF 0.00 0.45 45.00 29. Equipment setup, take down, and 1.00 HR 0.00 42.62 42.62 monitoring (hourly charge) Note: This charge is to setup and takedown equipmnet. 2 men .5 hour 30. Plastic bag - used for disposal of contaminated items 31. Remove wet suspended ceiling tile and bag for disposal 5.00 EA 0.00 2.64 13.20 100.00 SF 0.31 0.00 31.00 Totals: Basement Area 770.57 Total: Basement 770.57 Line Item Totals: CITY-OF-WLOO-LIB15 7,395.14 Grand Total Areas: 6,561.33 SF Walls 5,034.17 SF Floor 0.00 SF Long Wall 5,034.17 Floor Area 5,725.50 Exterior Wall Area 5,034.17 SF Ceiling 559.35 SY Flooring 0.00 SF Short Wall 5,277.56 Total Area 636.17 Exterior Perimeter of Walls 0.00 Surface Area 0.00 Number of Squares 0.00 Total Ridge Length 0.00 Total Hip Length CITY-OF-WLOO-LIB15 11,595.50 SF Walls and Ceiling 820.17 LF Floor Perimeter 820.17 LF Ceil. Perimeter 6,561.33 Interior Wall Area 0.00 Total Perimeter Length 1/24/2015 Page: 5 3e'rice,VA. ER ServiceMaster by Harris c?ran 432 Locust Street Waterloo, IA 50701 319-291-3991 Line Item Total Replacement Cost Value Net Claim CITY-OF-WLOO-LIB 15 Summary for Dwelling Joel Harris 7,395.14 $7,395.14 $7,395.14 1/24/2015 Page: 6 , erriCVAL4STER ServiceMaster by Harris Clean 432 Locust Street Waterloo, IA 50701 319-291-3991 Items Recap by Category Total % GENERAL DEMOLITION WATER EXTRACTION & REMEDIATION Subtotal CITY-OF-WLOO-LIB 15 405.17 6,989.97 5.48% 94.52% 7,395.14 100.00% 1/24/2015 Page: 7 Basement • 29'0' 29' 9' 10" e.eemenee.® CITY-OP-WLOO-LIB 15 17 0 w66.6m19L1 6' 5' «yp.Y lendm. 12' Wet Area 1/24/2015 11 Page: 8 Main Level 1 st floor 3a s 3 19' W Wet Ar -ir Main Leval 191 floor CITY-OF-WLOO-LIB 15 1/24/2015 Page: 9 2nd Floor a 50'8' 389 50 94428[T .. CITY-OF-WLOO-LIB 15 0' Wet Ares rAtl 4tudv Roams @tadr R?sIDfd i- N (` 20'6' Wet Area 1/24/2015 G9 2nd Floor Page: 10 3rd floor Wet Area 4 1 30' 1- er Omae3.34 Hoar Wet Areal r*11 CITY-OF-WLOO-LIB 15 30. 5" r 12' lYet Area loll O11-icel-3rd Fber 12' 8° Y • Wet Area G9 Ira floor 1/24/2015 Page: 11 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date �� —( S. The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 3,034.51 plus est. shipping costs of $ 0.00 to pay for or purchase I/O Control - Truck 903 This purchase or expenditure is being made because: Internal Failure - Non -Repairable Vendor selected for this purchase: Wayne Engineering n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 0 General Fund n Road Use Tax ❑ Sewer n Sanitation • Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1569 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 200,000.00 $ G,.7, 3y9 /-3 ,. ruJCL r.%644'/!'e K:\shared goodies\forms\Central Garage - Sewer Backhoe Front Axle Parts - Jan 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date .2 9 — The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Human Rights Department to expend $ 1,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase Jeffrey Schott from the Institute of Public Affairs This purchase or expenditure is being made because: We will be having a Strategic Planning Meeting on Thursday, March 5 and Mr. Schott will be helping conduct the meeting. Vendor selected for this purchase: n Bids or written quotes were taken on this purchase, as follows: 15 1 Bids or quotes were not taken on this purchase because: Jeffrey Schott is very knowledgable in goal setting/strategic planning. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Road Use Tax Sewer n Sanitation nBonds Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-27-2500-1315 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respe ted, nature Dept. Head or Designee) (Project Code) $ i,VVV.VV>i. L $ 1,000.00 Date (Signature Finance Dept. Review) Date K:\shared •oodies\forms\Expenditure Pr -Authorization Jeff Schott.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date a---41 r 5 City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 2,192.00 plus est. shipping costs of $ 150.00 to pay for or purchase interlocking rubber flooring for the free weight area at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: usage of free weights is higher than anticipated and additional flooring surface is needed to better serve our members and maintain base floor. Vendor selected for this purchase: Push, Pedal, Pull (Cedar Rapids, IA) x Bids or written quotes were taken on this purchase, as follows: Push, Pedal, Pull $2,342.00 Power Systems (Knoxville, TN) $2,417.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Federal/other grants El Sewer ❑ Sanitation Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4180-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, >aJ - Ct t- 2-/2/ t (Signature Dept. Head or Designee) ( Date (Project Code) $ 12,000.00 $ 2,363.00 17 (�J,cane.2- .2-5/aai5" nature Finance Dept. Review) Date K:\shared goodies\forms\weight flooring pre auth #2 (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date — I The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,479.33 plus est. shipping costs of $ 0.00 to pay for or purchase desk's and chairs in interview rooms and watch commanders office This purchase or expenditure is being made because: replace older mismatched furniture in all the interview rooms and watch commanders office Vendor selected for this purchase: Storey Kenworthy ri Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: Storey Kenworthy has the state bid for Hon furniture which we already have in the Waterloo Police Department. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 411-11-1100-2118 & 412-11-1100-2118 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is qi Zcoce_ /U000 $ , y3lo - /a00- I 2/2 <.4, <. e Dept. ead : Iesig ee) Da e (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) 4MCNI 6 6.) T_; 4 Fi<< 16 H-F City of Waterloo City Clerk Use Only Finance Committee Approval Date )-- 1 Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,458.00 plus ext. shipping cost of $ 65.80 to pay for or purchase 6" Dezurik plug valves, 3 each, replacement valves for Digester heat interchanger #2 and Sludge storage tank. This purchase or expenditure is being made because: Valves leaking or worn-out. Vendor selected for this purchase: Qtech Automation, Inc. Bids or written quotes were taken on this purchase, as follows IIIBids or quotes were not taken on this purchase because: Qtech Automation, Inc. is rep. for this equipment. Freight was not included on quote, Prior Council approval 10/6/14 didn't include the freight cost. Total cost including freight is $4,523.80 Prior Committee Actions (Dates): 10/6/2014 Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: Sewer Sanitation: Bonds: Federal/other grants: nOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity Account Number) (Project Code) in which budgeted amount is $ 250,000.00✓ and the current available balance is $ 39 492TS9- .3Cas' bl Respectfully submitted, (Signature Dept. Head Or Designee) j12611201S— Date 12, ytd - 'd /r a.t ,& t .l - / S_ (Signature Finance Dept. Review) Date a ()tech Automation, Inc. Automation Solutions for Municipal & Industrial 3404 S 11th Street Council Bluffs, IA 51501 Phone (712) 366-1157 Fax: (712) 322-6557 Bill To: City of Waterloo 3505 Easton Avenue Waterloo, IA 50702 Invoice Invoice Nu_: S,l Ship To: City of Waterloo 3505 Easton Avenue Waterloo, IA 50702 Date P.O. Number Ship Via Terms 1/15/2015 WP15-079 Best Way Net 30 Required Shipped B.O. Item Number Description I Unit Price Amount 3 3 0 Non Stock Item Freight 6" DeZurik Full Port Plug Valve FUW Auma GS80.3 Order Code: PEF,6,F1,CI,NBR,NBR*FUW GS80.3 Freight Charges 1,486.00 4,458.00 65.80 65.80 Subtotal $4,523.80 Sales Tax (0.0%) $o.00 Total $4,523.80 Past due invoices will be subject to a service charge of 1.5% per month. City Clerk Use Only Finance Committee _ �/ Approval Date ( ie Lf- City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 4,458.00 plus ext. shipping cost of $ 0.00 to pay for or purchase 6" Dezurikplug valves, 3 each, replacement valves for Digester heat interchanger #2 and Sludge storage tank. This purchase or expenditure is being made because: Valves leaking or worn-out. Vendor selected for this purchase: Qtech Automation, Inc. 016 5/89, U RECEIVED QC j °{)lib nBids or written quotes were taken on this purchase, as follows FX1Bids or quotes were not taken on this purchase because: Qtech Automation, Inc. is rep. for this equipment. Total cost including freight $4,458.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund: Road Use Tax: nSewer: nSanitation: nBonds: Federal/other grants: EZ DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, 9Z ,Ct zsEto ,,_,, ..„, _ ,,,,,„7,..,, (Signature Dept. Head Or Designee) " Date (Signature Finance Dept. Review) Date (Project Code) $ 250,000.00 $ 154.081.16 RI 15:4.3 FAX 4 a rtojriat ore SoluTton.s lac Alurzici .al & llldultrla% wow.,, Qtech.2tJtcvnat 'oa-cWJli 11,11611GM!ME 611 DeZurik Pit IUW Auma GS80.3 0619TOI T0: City of Waterloo Watts Volution Control 3505 Easton Ave Waterloo. IA 50702 Attn: Dick Olson Ph: (319) 291-4553 Fax:(319)291-4523 E-Mall: Qfrw;h luhnnnlenn, (, r(- 1 d 1d, t ,y'.rurh 1 f 1h .tit rent l irurer:ll Hhrfrs, 14 615111 111111A110111n. 41t140'1 Ii.rM-1 00,11I11M2(11 rerrIED 11.1 nn": ra, U lan(112)3?2•0 nunban¢Ztutn`.ho, seminar MIS, inn% Iget 3t) [hays M01 Fen:U Mega HIM: PrAP:ly lt Add JU ge11; 6 Week?, AR() Mo. iao Quanb Size 1 Meserlullsn L11 3 1 6., T6" DeZurik F-ufl Port Plug Valve FUW Aunia GS80 3 nitULR COOL. PEF,6,F1CI,149Rr j012'FtJW 0Sa03 $ 1,446 $ 4,4681 SUB -TOTAL J S 4,458 ) puns & col®nuoNs 1. Price does not include mechanical joint accessories, valve boxes, specie' coatings, special tagging, tee operating wrenches. flange gaskets bolts, installation services, test certifications, field start up services, special crating, or packaging for export - uniels otherwise noted. 2. State and local use taxes are nut included. Tax exempt certificates must be provided If the project Is determined to be tax exempt. 3. This quotation was prepared with limited specifications, and/or application data. Any subsequent changes to materials. coatings, features, actuation. accessories, or otherwise shall require a re-qudahon. S. This quotation/order is subject to the manufacturers' acceptance, warranty and terms and conditions (available upon request) 5. Delivery quotes represent an estimate only. with ail items quoted as "subject to prior sate". 6. Pricing will be held for 30 days. LAofm8NN. COMMENTS 1. Please reference quotation number 2014-09-16-CM-1 on ell purchase orders S correspondence. 2. Purchase Orders resulting from this quotation shall be Issued to "QTech Automation, Inc", s' 4 id D �i.7 S , .2 2t L "TA a' .T /`" ._ I % ,' - IG : L'�� /.a vC i 1../ G.! „-r z,p-- a L� t}eJ°l1 T1i'M WOttK$HEET (QTECH) Palo 3 u!' : City Clerk Use Only Finance Committee Approval Date 07—� _I City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 2.069.00 plus ext. shipping cost of $ 400.00 Replacement Gas Line Moisture Drip Tank for Lagoon #2 gas drip pit. Department to expend to pay for or purchase This purchase or expenditure is being made because: Gas drip tank is split open and leaking. Vendor selected for this purchase: Stainless Plus, Inc X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Stainless Plus, Inc. is rep. for this equipment. Total cost including freight $2469.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: riSewer: nSanitation: (Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 and the current available balance is $ .30:492-.-59 Respectfully submitted, ( /2C'I_s` //�' LL'bi.2. �,r ),LL."L(�/tom o('-/ (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date Stainless Plus, Inc. 3533 Cedar Terrace - Waterloo, Iowa 50702 Phone 319 296-2319 - Fax 319 296-2390 Brat! Ostainlcssplus,com Date: 01 /21 /15 To: City Of Waterloo Gas Line Moisture Drop Tanks Quote # 8397 Description: 20" Dia x 36" tall, flat bottom and top w/ bolt in inspection lid w/1" coupler in center. (2) 6" 150# flanges welded to 3" sch 40 neck extensions. Inlet side to have diffuser plate. Other fittings (1) 1" x 3" nipple, (1) 3/4" x 3" nipple, (1) 2" x 3" nipple Owner to provide location of fittings. All material SS 304. Budget Price: $2069.00 FreApir 42yb9 00 Thank you, Brad Brown Stainless Plus, Inc. Lead time 6-10 weeks after receipt of purchase order number Lead-time is subject to changes depending on work back log 30% down payment with purchase order 30% down upon readiness to ship Remaining balance net 30 days All payment terms are negotiable Shipping not included Taxes not included Prices quoted are firm for 2 weeks. If there are any changes, additions, revisions or corrections to the specifications in this proposal, it could change the prices accordingly. Stenographic and clerical errors in this proposal are subject to correction. Accepted By : PO#: Date: �b 6- i xza-' o /T /m S : o.� dzr "94� crams City of Waterloo Form Expenditure Pre -Authorization Request Council is hereby requested to authorize the following The Finance Committee of the City Department to expend purchase or expenditure submitted by the Street to pay for or purchase $ 7,400.00 plus est. shipping costs of $ 400.00 Augers, cutting edges and wear plates for Sno-Go This purchase or expenditure is being made because: Snow Blower damage Vendor selected for this purchase: Trans -IA Inc Bids or written quotes were taken on this purchase, as follows: Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑Sewer Sanitation General Fund �X Road Use Tax 111 Bonds El Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 266-19-7200-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is $ "f(v,CUi (Project Code) Respectfully submitted, $ 80,000.00 t'- 2 - 5--ism �J;�/.n'L t /.Jz r 1. K:\shared goodies\forms\Street Department - Sno-Go Repair Parts- Feb 2015.xis (Mar 2010) MICHELLE WEIDNER From: MARK RICE Sent: Friday, February 06, 2015 12:45 PM To: MICHELLE WEIDNER Subject: Special Request Hi Michelle, I need a favor. I have a pre-auth that I need to have added to Monday's finance agenda to approve repair parts for our snow blower used in downtown cleanups. It will take time for parts to arrive and we can't afford to be without our only means of removing downtown snow. Wednesday evening was especially tough on our equipment! I have asked Sandie to drop the form off. Thanks, I owe you one! Mark A. Rice Public Works Director City of Waterloo, IA Mark.Rice@waterloo-ia.org 319-291-4445/319-291-4267 1 Budget Amendment Descriptions for 2/9/2015 Finance Committee Meeting Agenda: 1. Approve project budget for FY2013 Cunningham School Safe Routes to School project in the total amount of $64,800, funded with a state grant submitted by the Engineering department. 2. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name City Contract No. Project Manager Project Budget Total 1. How will this project A. Federal Grant Yes Grant Name B. State Grant Grant Name C. City Match FY 2013 Cunningham School Safe Routes to School 851 Wayne Castle $ 64,860.00 be funded? No CFDA # Project No. Subproject No 20.205 % Paid by federal grant 100.00% S r.S /- 8/Sc C 'Ire c4' ) Grant Agreement Number 11-SRTS-012 Yes No Source of Funding D. Other Entities Yes Name No % Paid by state grant Grant Agreement Number % Paid by City Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list None anticipated 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Various sidewalk infill in the 700 block of Qunicy Street, the 900 block of Ash Street, and the 600, 700 and 900 blocks of Beech Street; Adding pedestrian accessibility ramps at the intersections of Mobile Street and Newell Street, Mobile Street and Quincy Street, and Mobile Street and Cottage Street; Signage work at the intersection of Mobile Street and Sumner Street. Done None ❑X ❑ Yes No El 1E1 ❑ ❑ ❑ ❑ ❑ ❑X ❑ 0 ❑ El El El Page 2 must be attached and signed. K:\shared goodies\forms\#851 Project Budget Worksheet.xls\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date '-' Project Name (from page one) FY 2013 Cunningham School Safe Routes to School Project Department No. project will be budgeted under 07 Activity No. project will be budgeted under 7650 To be assigned by the Finance Di Project No. 0 Subproject (Each column should only include amounts by fund) Fund: 290 Fund: Fund: Fund: REVENUES: �3000 Cash on Hand '3112 Local Option Sales \ Federal Grant-PO.55 ihitt- 64,860.00 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds Total 64, 860.00 TOTALS $ 64,860.00 $ - $ $ $ 64,860.00 EXPENDITURES: 2103 Engineering & Consulting $ 14,860.00 14,860.00 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 50,000.00 50,000.00 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 64,860.00 $ !t,14nti (Signature Dept. Head) $ $ 64,860.00 Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\#851 Project Budget Worksheet.xls\Page 2 (Constr Proj) (Mar 2010)