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02/02/2015
1. 2. 3. 4. 5. FINANCE COMMITTEE February 2, 2015 5:10 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 26, 2015. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt. Carrier 2015 Iowa Altoona, IA 4/22/15 — $420.00 Employment 4/23/15 Conference Sgt. Farmer & P.O. B. Walter CDR Operators/CDR Nashville, TN 3/22/15 — $2,920.00 Analysis and 3/27/15 Applications Class Mohammad Elahi, Traffic Systems Engineering Ames, IA 2/25/15 — $210.00 Engineer for Signal Systems including Adaptive 2/26/15 Control Lt. Fangman Police Staff and Marshalltown, 10/5/15 — $11,240.00 Command School IA 2/12/16 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Central Garage $3,538.09 Repair parts — Backhoe Front Axle Engineering $8,156.00 Fabricate and install two pipe and match extensions, including skirt covers. Fabricate one 5'x6' way finding sign P&Z, Eng & CD $2,466.95 ArcGIS Software Maintenance Agreement Police $3,733.38 Repair squad car damaged in a traffic accident Public Works $2,260.00 Request for Service Software Annual Maintenance Sewer $6,786.00 DeZurik 6" plug valves, two each, Lagoon #2 gas drip pit replacement valves BUDGET LINE ITEMS TO BE AMENDED 6. Approve the project budget for Riverfront Sports Park #7 - #8 Field Lighting in the total amount of $145,000, funded with a BHC Gaming Association grant in the amount of $90,000, private donations in the amount of $5,000, $27,000 in insurance proceeds from hail damage and general obligation bonds in the amount of $23,000 — Submitted by Leisure Services 7. Approve the project budget for the bullet proof vest grant in the amount of $7,330.38 with city matching funds of $7,330.38 — Submitted by the Police Department. 8. Approve the use of carryover funds from June 30, 2014 in the Golf Improvements project for use during FYE2015 in the amount of $17,060.65 — Submitted by Leisure Services. 9. Approve the project budget for the Justice of Assistance Grant (JAG10) in the amount of $60,271 for use by the Tri-County Drug Task Force — Submitted by the Police Department. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Sent over 011314 FINANCE DEPT. STAFF ONLY TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Jason Hernandez, Medical Officer David Meiser- Medical Officer DATE: LINE ITEM USED FY j ; -,-BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST ATG S f,f; '= January 7, 2015 NAME OF CLASS / MEETING: EMS Today Conference 2015 DEPARTURE DATE: February 2, 2015 PURPOSE OF TRAVEL: Attend EMS Today Conference 2015. RETURN DATE: March 1, 2025 DESTINATION: Baltimore, M/r' DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEE NG: February 25- March 1, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x AIRFARE PRIVATE VEHICLE DEPARTING FROM: -Waterloo -Airport ESTIMATE OF COST: 596.00 LODGING 320.00 MEALS 1050.00 REGISTRATION 874.40 MILEAGE/FUEL TOTAL FOR ALL: $ 2,840.40 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 010-12-1410-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1,420.20 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CIT OTERLOA DEPARTMENT H I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE Customer Details I American Airlines Reservations Information On AA.com Page 1 of 3 American AirlinesvqL,Plan Travel Find Flights Choose Flights Flight Travelers Waterloo to Baltimore 2 Adults Wednesday February 25, 2015 — Sunday March 1, 2015 American Airlines 2930 Operated by Envoy Air As American Eagle American Airlines 4251 Operated by Republic Airlines As American Eagle Flight American Airlines 3035 Operated by Emory Air As Amencan Eagle American Airlines 3039 Operated by Envoy Air As American Eagle Depart Waterloo (ALO) February 25, 2015 06:52 AM Travel Time : 11133 m Cabin Class . Economy Seat -unassigned Chicago (ORD) February 25, 2015 08:55 AM Travel Time : 11154 m Cabin Class: Economy Seat: unassigned Depart Baltimore (BWI) March 1, 2015 06:11 PM Travel Time - 2 h 2S re Cabin Class : Economy Seat. unassigned Chicago (ORD) March 1, 2015 08:10 PM Travel Time : 1 h t 1 m Cabin Class : Economy Seat unass,gned Home Login Travel Information Trip Options Select Seats Arrive Chicago (ORD) February 25, 2015 08:25 AM Booking Code S Plane Type ER4 Baltimore (BM) February 25, 2015 11:49 AM Booking Code - S Plane Type : E75 Arrive Chicago (ORD) March 1, 2015 07:40 PM °coking Code . W Plane Type : ER4 Waterloo (ALO) March 1, 2015 09:21 PM booking Code W Plane Type ER4 View Fare Rules 0 a Flights not on American Airlines, American Eagle. or AmericanConnectio7rt are on a request basis tJ only. Pares and availability are subject to change. • In order to comply with federal security regulations, we may provide government agencies access to data you disclose to us. a If you choose to pay using a U.K.-billed credit card or U.K.-billed PayPal account, a processing fee of £4.50 per ticket may apply. Payments with debit cards are exempt from this fee. • Optional Services and Carrier Charges include, but are not limited to. Reins such as checked Cr carry -on baggage, seat selection and seat upgrades. a First Business Fares may be an Instant Upgrade and therefore subject to restrictions. Flight Information Questions?'iE Earn 40,000 bonus miles, up to $100 in statement credits. and your first checked bag free! Leam More tp'r' Passenger Details ® Please enter all passenger names as they appear on the passengers government -issued photo identification. More Details TSA Privacy Notice 'Required English Search aa.com AAdvantage Review & Pay Finish PI • Your Trip Price: $874.40 USD Baggage and Optional Charges ChOlce Essential Taxes & Carrier -Imposed Fees Taxes Carrier -Imposed Fees 50 00 USD Price and Tax Information Flight Subtotal $874.40 USD Your Trip Price: $874.40 USD Baggage and Optional Charges 0 Your Trip Price: $874.40 USD Statement Credit: - $100.00 USD $774.40 USD https://www.aa.corn/reservation/processPriceScheduleLowestReturnSelection.do 1/7/2015 EMS Today 2015 - Compass Reservation System® Page 3 of 4 Departure No PreFerence Floor No Preference Elevator No Preference Refrigerator l No Preference Rollaway Sofa Sleeper No Preference No Preference Pursuant to the Americans with Disabilities Act, I require specific aids or services during my visit. Visual Frequent Guest Number Room Shares First name: Last name: Email: Audio Mobile I agree to the hotel policies Baltimore Harbor Hotel (Formerly Sheraton City Center) Double Occupancy View hotel policies n 1 Reservations (4 Room Nights) $516.00 https://compass.onpeak.com/e/43PMT15/0 1/7/2015 EMS Today 2015 - Compass Reservation System® Page 4 of 4 Taxes & Fees $80.00 Estimated Total +"' $596.00 Amount Charged Today $0.00 Guarantee $149.00 https://compass.onpeak.com/e/43PMT15/0 1/7/2015 r L T eeJEMSCenfe vnce & n Dear: I would like to attend the EMS Today: The JEMS Conference & Exposition taking place Feb 25-28 2015 at the Baltimore Convention Center in Baltimore, MD. Based on the educational and networking opportunities over the three main conference days, I feel this investment in my professional development will be a benefit for our entire team. EMS Today is produced by the Journal of Emergency Medicine Services (JEMS), the leader in EMS education for over 30 years. While attending EMS Today 2015 I will have the opportunity to: • Attend sessions presented by the industry's leading experts and focused on the future of EMS and earn 20+CEH credits before the March 31•' annual NREMT cut-off date. • Source hundreds of manufacturers showcasing the latest technology, products and services to make our job safer & more efficient. • Network with peers to share insights and ideas while also engaging with EMS professionals from all over the world who may be facing similar challenges or who have best practice solutions. I understand that budgets are still tight, but I would be able to save and take advantage of these exclusive discounts: ❑ Discounted Hotel Rates: When I book through the EMS Today Housing Bureau (before Feb 11, 2015), all hotels are within walking distance of the convention center, so I won't need taxis or shuttles. ❑ Restaurant Discounts: I just need to show my badge at participating restaurants; there are many affordable restaurants near the convention center. ❑ Affordable Travel: Public Transportation is easy and cheap to use to get around Baltimore and to/from the airport. ❑ 1-Year subscription to JEMS (a $44 value, included in registration fee) ❑ Group Discounts: Register a group of 5 or 10 and save $500 or $1,000 respectively. I am requesting approval for the conference fee and have included a breakdown of the different options (exhibit hall pass is included in conference registration): Conference Fees: Early Prices (Before Jan 19) Regular Prices (After Jan 19) Gold Passport 3-Day $440 $525 Silver Passport 2-Day $320 $390 One -Day Only $205 $280 After reviewing the agenda, I plan to attend the following educational sessions, which align with our top priorities: 1) 2) 3) I am also going to visit and gather information on the companies listed below, which we can then review and evaluate after the event: 1) 2) 3) Upon my retum, I will be able to share my experience, what I learned and whom I met, with other team members, Including the physical educational materials that I bring back to help advance our team. I hope you agree that participation in EMS Today: The JEMS Conference & Exposition will not only benefit me, but also other team members. If so, please let me know as I would like to sign up today. Thank you for your consideration. EMS Today is produced by the Journal of Emergency Medicine Services (JEMS), a leader in EMS education for over 30 years. The 2015 conference will have several national and international speakers presenting on several topics relevant to Waterloo Fire Rescue EMS operations and delivery of progressive, evidence based, prehospital patient care. By sending Medical officers Jason Hernandez and Dave Meisertheywill, in effect, be bringing home the latest trends and updated practices from around country. Both officers frequently teach continuing education classes for both the fire department and the police department. They will have an opportunity to hear and speak to members of the "Eagles group," medical directors from the country's most populous cities' Emergency Medical Services departments. Members of the group will be speaking on current challenges and solutions to problems that have effected their departments as well as any new patient care trends they have adopted. Of course they will take advantage of the many networking opportunities to discuss common challenges faced here at Waterloo Fire Rescue with others from around the country to include patient care, billing, quality assurance, training and patient care reporting. TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 7 '/ k1- 6 Ki','air Co. - De.artment r•_ NAME(S) AND POSITION(S): Lt. Al Carrier DATE: January 22nd, 2015 NAME OF CLASS / MEETING: 2015 Iowa Employment Conference DEPARTURE DATE: April 22"d, 2015 DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: April 22nd-23rd , 2015 Return Date: April 23`d , 2015 PURPOSE OF TRAVEL: Captain Krogh is requesting authorization to send Lt. Al Carrier to the 2015 Iowa Employment Conference in Altoona, Iowa. During this conference, they will cover new/updated industry laws, trends, news and practices. The conference will also give L.t Carrier the opportunity to network and share experience and knowledge with other professionals to create new opportunities for success in his current assignment. Lt. Carrier will also have an opportunity to meet with vendors who are offering products that augment current and existing practices. Lt. Carrier is currently working in the Administrative Division and is assigned to Internal Affairs. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE x PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $125.00 LODGING $60.00 MEALS $235.00 REGISTRATION $.00 MILEAGE/FUEL TOTAL FOR ALL: $ 420.00 Rental car PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 420.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEA MAYOR - Z a- -%— i;— DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 ��e� u•.�i w r/(176=', CODV — Department NAME(S) AND POSITION(S): Sgt. A. Farmer & P.O. B. Walter DATE: January 22nd, 2015 NAME OF CLASS / MEETING: CDR Operators/CDR Analysis and Applications Class DEPARTURE DATE: March 22nd, 2015 DESTINATION: Nashville, Tennessee DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: March 23-27, 2015 Return Date: March 28m, 2015 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization to send Sgt. Farmer and P.O. Brad Walter to CDR (Crash Data Retrieval System) Operators Class and CDR Analysis and applications class in Nashville, Tennessee. Both of these classes are needed for certification and are offered at the same time at a reduced cost if taken together. CDR certification is vital in the reconstruction of fatal and serious personal Injury accidents that Waterloo Police Department handles... The class will teach officers how to use the Crash Data Retrieval System, seize the data, interpret the data, utilize the data in reconstruction and testify in court to such data. Currently Sgt. Farmer and P.O. Walter work the majority of the departments fatal and serious injury accidents and the CDR certification and knowledge has become a necessity in accident reconstruction. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $750.00 LODGING $570.00 MEALS $1300.00 REGISTRATION $300.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2920.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1460.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT H �` I APPROVE THIS TRAVEL REQUEST MAYOR 7 1_ : - t DATE DATE CITY OF WATERLOO, IOWA CITY CLERK AND FINANCE DEPARTMENT 715 Mulberry Street • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571 TO: Finance Committee C: Mayor Clark DATE: January 28, 2015 FROM: Michelle Weidner, Chief Financial Officer ) RE: Travel Request for Police Staff and Command School Please note that the police department is requesting a waiver of the travel policy to allow them to pay for hotel stays and meals in Marshalltown, Iowa for the Police Staff and Command School. The travel policy doesn't authorize hotel stays unless the class is more than 125 miles away. Typically, for a class in Marshalltown, the city would only pay for driving a city vehicle (fueled at the city pumps) and lunch if not provided by the class. If you have any questions, please contact me. CITY WEBSITE: www.cityofwaterlooiowa.com WE'RE WORKING FOR YOU! An Equal Opportunity/Affirmative Action Employer TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM usED010-11-1150-1512-11TR: FY _2015_ BUDGETED rart31C, of 6,6- , DF EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST NAME(S) AND POSITION(S): Lt. Greg Fangman DATE: DATE Original - Clerk/Finance ,,74 2,26-r.3- n� Copy - Department January 16th, 2015 NAME OF CLASS / MEETING: Police Staff and Command School DEPARTURE DATE: October 5th, 2015 DESTINATION: Marshalltown, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: Oct. 5th, 2015 thru Feb 12fh, 2016 Return Date: February 12m, 2016 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Greg Fangman to Police Staff and Command School that is being put on by Northwestern University, in Marshalltown, Iowa. This training will be on a rotating schedule of two weeks of class and two weeks off, starting on Oct. 5th, 2015 and ending Feb. 12m, 2016. This class covers a wide variety of topics to include Budgeting, Contemporary Policing, Decision making and problem solving, Employee relations, Evaluation of Products and Services, Executive Image, Grant writing, Human Recourses, Leadership and Management, Media Relations, Organizational Behavior, Planning and Polices, Project Management, Resource Allocation, Statistics and Traffic. This course is a dynamic police management program designed to prepare todays progressive public safety managers for senior command positions. Currently, Lt. Fangman is a supervisor in the investigations division. At this time, we are requesting to pay the registration of $3900.00 out of the FY2015 budget and lodging, meals and fuel out of the FY2016 budget. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $5000.00 LODGING Rental car $1940.00 MEALS PARKING $3900.00 REGISTRATION AIRFARE $400.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 11240.00 BUDGET LINE ITEM: Pit 12,0ZC x GRANT REIMBURSABLE 12'`( 6s YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 11240.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEA I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY. 15 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal -Clerk/Finance STAFF ONLY &• / 7 7i G) 1341, `7f1_. //1/ �J ;i `J Co .y - Department NAME(S) AND POSITION(S): Mohammad Elahi, Traffic Engineer NAME OF CLASS / MEETING: Systems Engineering for Signal Systems including Adaptive Control DEPARTURE DATE: February 25, 2015 DATE: January 27, 2015 DESTINATION: Ames, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: February 26, 2015 DATE(S) OF MEETING: February 25 & 26, 2015 PURPOSE OF TRAVEL/TRAINING: Assist transportation professionals to identify the needs for improved traffic operations and utilize systems engineering principles for the implementation of traffic signal operational improvements. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $120.00 LODGING 70.00 MEALS 0.00 REGISTRATION 20.00 MILEAGE/FUEL TOTAL FOR ALL: $ 210.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 266-17-7120-1345 X GRANT REIMBURSABLE YES NO X REQUIRED CERTIFICATION YES NO TOTAL: $ 210.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO ARTM llTT HEAL DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 I APPROVE THIS TRAVEL REQUEST MAYOR DATE City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 2 ' 3- _. The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage $ 3,538.09 plus est. shipping costs of $ 0.00 Repair parts - Backhoe Front Axle Department to expend to pay for or purchase This purchase or expenditure is being made because: Internal Failure - Gears worn beyond repair Vendor selected for this purchase: Murphy Tractor n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: OX General Fund n Road Use Tax n Sewer 0 Sanitation ❑ Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 ✓ $ ln:l 59i og`/ /-2t -14 X?/1j111rl��C- GJc��vie� /-;2U•2 /,3' K:\shared goodies\forms\Central Garage - Sewer Backhoe Front Axle Parts - Jan 2015.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 8,156.00 plus est. shipping costs of $ 0.00 to pay for or purchase Fabricate and install two pipe and match plate extensions as shown in the attached drawing including skirt covers. Fabricate one 5'x6' wayfinding sign. City Clerk Use Only Finance Committee Approval Date 2 This purchase or expenditure is being made because: City street sweeper and Bombardier struck two wayfinding signs. One sign is being replaced. The sign poles are being extended so bottom of sign clears City machinery. Vendor selected for this purchase: Signs and Designs n Bids or written quotes were taken on this purchase, as follows: $8,156 Signs and Designs n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer El Sanitation Qx Bonds IT Federal/other grants Qx Other (specify) This expenditure is to be coded to the following budget line -item: 409-07-7120-2125 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (�F ,4(1/27/15 `��Z (G".L,c- 14,6 1 �i nature ep Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) $ sn,nnn_nn $ 22,790.47 I/ K:\shared goodies \forms\Wayfinding Sign and Pole Extensions Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 2- -3--j The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the P&Z,Eng & CD Department to expend $ 2,466.95 plus est. shipping costs of $ 0.00 to pay for or purchase ArcGIS Software Maintenance Agreement This purchase or expenditure is being made because: The maintenance agreement is a yearly agreement that provides technical support for the software, as well as no -cost upgrades that become available. Vendor selected for this purchase: ESRI ❑ Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: This is a maintenance agreement to current software Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: hi'(- p 7g3G/ 15 1° ? U©-491) 010 08 5700 1520 ($316.67) & 224 32 5850 1520 ($316.67) -71, BG21A ADMN (Fund - Department - Activity - Account Number) (Project Code) r Mobs 0178.3U /5 Q _i73,JO C10 ”g4 _. Lack) aW `Di(51i! in which the budgeted amo is S qOSO' i52D and the current availa • : bala h $ .3 -. °' WO./ 40501 ra-5t, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Res fully sub K:\shared goodies\forms\ESRI MtAgree.1.26.15.xls (Mar 2010) • esru Date: 11/02/2014 ® 380 New York Street Redlands, CA 92373 Phone: 909-793-28533485 Quotation Number: 25658358 Quotation City of Waterloo Planning & Zoning Dept 715 Mulberry St Waterloo IA 50703 Attn: Shane Graham Customer Number: 159163 For questions regarding this document, please contact Customer Service at 888-377-4575. Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Hannah Lehmann Please include the following remittance address on your Purchase Order: Environmental Systems Research Institute, Inc. File #54630 Los Angeles, CA 90074-4630 Item Qty Material# Unit Price Extended Price 10 1 87192 ArcGIS for Desktop Basic Single Use Primary Maintenance Start Date: 02/01/2015 End Date: 01/31/2016 1010 4 87193 ArcGIS for Desktop Basic Single Use Secondary Maintenance Start Date: 02/01/2015 End Date: 01/31/2016 2010 1 87193 ArcGIS for Desktop Basic Single Use Secondary Maintenance Start Date: 02/01/2015 End Date: 01/31/2016 3010 1 114511 ArcPad Maintenance Start Date: 05/01/2015 End Date: 01/31/2016 3020 2 114511 400.00 400.00 300.00 1,200.00 300.00 300.00 1 a� 6 3/ .67 188.98 188.98 4 188.99 37 The items on this quotation are subject to the terms set forth herein and the terms of your signed agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your states taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. Issued By: Hannah Lehmann Ext: 3485 To expedite your order, please reference your customer number and this quotation number on your purchase order. [CSBATCHDOMI • 380 New York Street esri Date: 11/02/2014 ® Redlands, CA 92373 Phone: 909-793-28533485 Quotation Number: 25658358 Quotation Page 2 Item Qty Material# Unit Price Extended Price ArcPad Maintenance Start Date: 05/01/2015 End Date: 01/31/2016 DUNS/CEC: 06-313-4175 CAGE: OAMS3 Subtotal 2,466.95 Estimated Tax 0.00 Total $ 2,466.95 [CSBATCHDOM] • 380 New York Street esri Redlands, CA 92373 Phone: 909-793-28533485 Date: 11/02/2014 Quotation No: 25658358 Item Qty Material# Customer No: 159163 Quotation Page 3 Unit Price Extended Price IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-3083 • EMAIL YOUR PURCHASE ORDER TO Serviceesri.com REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER. If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above -referenced contract, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal; such terms are incorporated in this quotation by reference. Acceptance is limited to the terms of this quotation. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer or confirmation sent or to be sent by buyer. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of $ plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Signature of Authorized Representative Date Name (Please Print) Title [CSBATCHDOM] esrie Esri Inc 380 New York Street Redlands CA 92373 Subject: Renewal Quotation Date: To: Organization: Fax #: From: Fax #: Email: Number of pages transmitted 01 /01 /2015 Shane Graham City of Waterloo Planning & Zoning Dept 319-291-4262 Phone #: (319) 291-4366 Hannah Lehmann Phone #: 909-793-2853 Ext. 3485 hlehmann@esri.com Quotation #25658358 (including this cover sheet): 4 Document Date: 11/02/2014 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www.esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www.esri.com/legal/licensing/software-license.htnil If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. City Clerk Use Only Finance Committee Approval Date z - 3 - City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 3,733.38 plus est. shipping costs of $ 0.00 to pay for or purchase repair squad car damaged in a traffic accident This purchase or expenditure is being made because: Squad car # 305 was damaged in a car/deer motor vehicle accident Vendor selected for this purchase: John's Autobody LLC. n Bids or written quotes were taken on this purchase, as follows: John's Autobody LLC. $ 3733.38 Cedar Valley Collision $ 3773.08 nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax n Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully sub p fitted, (Signatur`e Dept. HeaCror designee) (Project Code) $ (, /26 /5-- 2,11 /.;.i;„/.rC i,riL;/�1 /' 6-..7�./3 ate (Signature Finance 6ept. Revie;Cw) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 2- The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Public Works Department to expend $ 2,260.00 plus est. shipping costs of $ 0.00 to pay for or purchase Request for Service Software Annual Maintenance This purchase or expenditure is being made because: Designed to automate customer requests for service and track services completed Vendor selected for this purchase: Solar Winds n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Original bid process on software was awarded to Solar Winds as low bidder Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑X General Fund Bonds ❑X Road Use Tax n Sewer Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-6860-1520 / 266-19-7100-1520 / 266-17-7120-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, P/ K:\shared goodies\forms\Public Works - Request for Service Software Annual Maintenance - Street - Traffic - Bldg Maint - Oper Budget.xls (Mar 2010) Sanitation (Project Code) zzt t~ t $ 753.33 / 753.34/ 753.33 oa (p $.5xy i 3SCa 6 G 7c-er ; 3-00 ' 76'6 $Gc� City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 6,786.00 plus ext. shipping cost of $ 300.00 to pay for or purchase DeZurik 6" Plug Valves, two each, Lagoon #2 gas drip pit replacement valves This purchase or expenditure is being made because: Valves worn Vendor selected for this purchase: Mellen & Associates, Inc. Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Mellen & Associates, Inc. is rep. for these valves. Total cost including freight $7,086.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: EiGeneral Fund: nRoad Use Tax: nSewer: nSanitation: nBonds: ❑Federal/other grants: ElOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 250,000.00 " and the current available balance is $ 30.492.59 V Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date O1/1.:1 2'015 10:25 FAX 10.1,1,L MELLEN & ASSOCIATES, INC. DIMS UNOCULL " MYIEI ' PISCfEE IFIIawIA'IOWA'UMW 'tflfuuI! reeecieun Replacement Plug Valve- Digester Gas 1100TFe1 City of Waterloo Water Polution Control 3505 Easton Ave Waterloo, IA 50702 Attn: Richard Olson Ph:(319)291-4553 Fax. 319)291-4523 3404 A. 110h At., caved) 0lufrd, N 61b01 IeeTIQNIft: 201 s 01 10-J13-1 HOTAUN I BAIA: foriuury 10. 201 MOWN r: John (in,nd Ph. (J12) 322.93.13 Fax• (712) 32: -695/ F Moil, 011114inellonlncrnm I[IN1 100% Net 30 Uays F.0.$_ Factory HWIOTUIP$: Freight Allowed eurrier:6-11 Weeks MOM 11oltandhil: NOW �a TAN She Inc�t��I let Each 1 m Met 1 1 DIGESTER GAS 2 6" DeZURIK Model PEG Standard Port Area Eccentric Plug Valve, Cast Iro 1 Soft Rubber Lined (NBR) Body. Flanged ANSI Class 125/150# Drilling, Cast Iron Plug Core with NUR Plug Facing NBR Stem F'acking, Stainless, Steel Bearings, Dry Seat Test with Gear and 8" 0 Handwheel Operator. $ 3,393 $ 6,786 TOTAL NErFOR rIIEARoV'I S e,7Rel TERMS a COMMONS 1. Price does riot Include mechanical joint accessories valve box I es, specs coatings. tee operating wrenches, flange gaskets, bolts, installation. test certifications, field start up services, special crating, or packaging for export - unless otherwise noted. 2. State and local use taxes are not included. Tax exempt certificates must be provided it the project is determined to be tax exempt. 3. This quotation reflects our policy of sourcing raw materials in the most cost effective manner. Any requirements for specific U.S. content may require a revised quotation. Equipment may not be compliant with special ARRA "Buy American" funding conditions unless quoted as such. 4_ A maximum Of S printed Submittal & O&M will be provided on double -sided prints in a loose, unbound, and untabbed format. Electron c copies will be available via e-mail as an Adobe Acrobat PDF file- Any requirements for special formatting, Including but not limited to, binders, se laratlon tabs, Color Prints, Single -Sided Prints, Compact Disc or USB Flash Drive will be subject to additional charges. 5. This quotation was prepared with limited specifications, and/or application data Any subsequent changes lo materials, coatings, features, actuation, accessories, ur otherwise shall require a re-quotaton 6_ This quotation is limited to the scope, supply & descriptions above. Please review alt necessary valve/tag schedules, and Installation c rawings to ensure all items are included. 7. This quotation/order is subject to the manufacturers' acceptance, warranty and terms and conditions (available upon request). S, Pricing will be held firm for 30 days. ADDITIONAL COMMBInS 1. Please reference quotation number2015-01-16-JG-1 on all purchase orders & correspondence. 2. Purchase Orders for DeZURIK products should be issued to "DeZURIK do Mellen & Associates, Inc". 61 1,0 86,9 J X4- B-s c.)2"-et Rce i r244-vz5 201541.1 s i6-1 DeZurtk 6 Inch Plug valves Digester uas.xts Pagel or 1 Budget Amendment Descriptions for 2/2/2015 Finance Committee Meeting Agenda: 1. Approve the project budget for Riverfront Sports Park #7-#8 Field Lighting in the total amount of $145,000, funded with a BHC Gaming Association grant in the amount of $90,000, private donations in the amount of $5,000, $27,000 in insurance proceeds from hail damage and general obligation bonds in the amount of $23,000 submitted by Leisure Services. 2. Approve the project budget for the bullet proof vest grant in the amount of $7,330.38 with city matching funds of $7,330.38 submitted by the Police Department. 3. Approve the use of carryover funds from June 30, 2014 in the Golf Improvements project for use during FYE2015 in the amount of $17,060.65 submitted by Leisure Services. 4. Approve the project budget for the Justice of Assistance grant (JAG10) in the amount of $60,271 for use by the Tri-County Drug Task Force submitted by the Police Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Riverfront Sports Park #7-#8 Field Lighting City Contract No. Project Manager Project Budget Total Travis Nichols $ 145,000.00 To be assigned by the Finance Dept Project No. SPr Subproject No. 11-15t h1 - 1. How will this project be funded? A. Federal Grant Yes No x CFDA # % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes No x % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding GO Bonds/Insurance % Paid by City D. Other Entities Yes x No % Paid by other entity Name BHCGA/Ballpark 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) This project will allow for the lighting of fields #7-#8 at Riverfront Sports Park. 34.00% 66.00% Done None WE Yes No ❑ 0 0 El ❑ ❑ ❑ 0 ❑ 0 n 0 ❑ 0 Page 2 must be attached and signed. K:\shared goodies\forms\RSP 7 8 project budget\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) Riverfront Sports Park #7-#8 Field Lighting Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4202 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant City Clerk Use Only Finance Committee Approval Date L To be assigned by the Finance De t. Project No. Subproject No. FLD1/4#1' (Each column should only include amounts by fund) Fund: 010 Fund: GOB Fund: 426 Fund: Total 3720 Donations - Restricted 5,000.00 5,000.00 3750 Sale of Bonds 23,000.00 23,000.00 3625 Insurance 27,000.00 27,000.00 3720 BHCGA Grant 90,000.00 90,000.00 EXPENDITURES: TOTALS $ 27,000.00 $ 23,000.00 $ 95,000.00 $ $ 145,000.00 2103 Engineering & Consulting $ 2125 Traffic Control Equipment 2140 Land Acquisition 2178 Sports Improvements 27,000.00 23,000.00 95,000.00 145,000.00 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc TOTALS $ 27,000.00 $ 23,000.00 $ 95,000.00 $ - $ 145,000.00 (Signature Dept. Head.) Date (Sigiature Finance Dept. Review) Date i. K:\shared goodies\forms\RSP 7 8 project budget\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date 2- 97-N.S Project Name (from page one) Bullet Proof Vests %Sj alr 945- Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3370 School Share Liaison 3373 Fed Pass thru for Iowa Funded with property tax EXPENDITURES: (Each column should only include amounts by fund) Fund: 010- Fund: _010- 11 11 1150 1160 7,330.38 Bond Fund Total 7,330.38 14,660.76 TOTALS $ 7,330.38 $ $ $ 7,330.38 $ 14,660.76 1111 Salaries - Regular 1112 Salaries - Part Time 1131 Health 1122 IPERS 1121 FICA 1123 Disability 1579 Wearing Apparel 2128 Guns & Body Armor (Signature Dept. Hea 7,330.38 7,330.38 7,330.38 7,330.38 TOTALS $ 7,330.38 $ - $ 7,330.38 $ 14,660.76 /c at`// C?) Date • C,/_..&• /Dk li).0 ti& /-27. 1, 5 Signature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet14\Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Bullet Proof Vests City Contract No. Project Manager Project Budget Total Director Trelka $ 14,660.76 1. How will this project be funded? A. Federal Grant Yes Grant Name x No CFDA # /6. 07 B. State Grant Yes Grant Name C. City Match No Source of Funding Bond Fund D. Other Entities Yes Name No % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to purchase bulletproof vests 5-�� 50.00% Done None O ❑ Yes No ❑ ❑X ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ 0 ❑ ❑X Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet14\Page 1 All Projects (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Financ C mittee approval required? YES NO _ \� If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount I✓/ 010 37 4125 3000 cash 37GLF.0001 17,060.65 010 37 4125 1537 37GLF.0001 17,060.65 TOTAL This amendment is being requested because: $17,060.65 TOTAL $17,060.65 to carry over the fiscal year end 2014 balance for expenses to be incurred in FY2015. This is the golf surcharge money. Prior Committee Actions (Dates): (Signature Dept. H :r Designee Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies\forms\Budget Amendment Request Form (Apr 2003) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date z / Project Name (from page one) FY14 Bureau of Justice Assistance (JAG) 2014-DJ-BX-0217 Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3370 School Share Liaison 3349 Byrne Grant -Tri Co EXPENDITURES: 010 11 1160 (Each column should only include amounts by fund) Fund: Fund: aFund: Fund: 1150 1160 37, 355.00 Total 22,916.00 60,271.00 TOTALS $ 37,355.00 $ 22,916.00 $ 1111 Salaries - Regular 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 1130 Employee Benefits 1302 Outside Agencies O') (at re Dept. Hea $ $ 60,271.00 $ 34,615.00 $ 34,615.00 2,740.00 2,740.00 22,916.00 22,916.00 TOTALS $ 37,355.00 $ 22,916.00 $ (� Date ( $ $ 60,271.00 !�, /n:LLt_ /)�,IA4Zi) ignature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\jag9secondpage (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name FY14 Bureau of Justice Assistance (JAG) City Contract No. Project Manager Project Budget Total Captain Frank Krogh $ 60,271.00 1. How will this project be funded? A. Federal Grant Yes No CFDA # 16.738 Grant Name FY14 Bureau of Justice Assistance (JAG) B. State Grant Yes Grant Name C. City Match D. Other Entities Name No Source of Funding Yes No x % Paid by federal grant 100.00% Grant Agreement Number 2014-DJ-BX-0217 % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None El ❑ Yes No El El ❑ ❑X El E ❑ ❑X ❑ ❑X ❑ 0 ❑X ❑ 6. Include a brief description of the project in the space below: (REQUIRED) Funds allocated by the 2014 Justice Assistance Grant will be used in a joint effort by the City of Waterloo, City of Cedar Falls and Black Hawk County for law enforcement personnel costs for officers assigned to the Tri-County Drug Enforcement Task Force which is a multi -jurisdictional task force responsible for investigation of drug related crime. The funds will be used to supplement salary/benefits & overtime not funded through the Byrne Justice Assistance Grant. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheetl5\JAG10 (Mar 2010)