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Home My WebLink About01/20/20151. 2. 3. 4. 5. FINANCE COMMITTEE January 20, 2015 5:10 p.m. Harold E. Getty Council Chambers Roll Ca11: Members: Chairperson Carolyn Cole Vice Chair Steve Schmitt David Jones Approval of Agenda, as proposed. Approval of Minutes of January 12, 2015. NEW BUSINESS Travel Requests Name & Title of Personnel Class/Meeting Destination Date(s) Amount not to Exceed Lt. Aaron McClelland / SWAT Command Minneapolis, 3/8/15 — $2,851.00 Lt. Jason Feaker Decision Making MN 3/13/15 Leadership Course Julie Snider, Exec Dir Iowa NAHRO 2015 Des Moines, 4/8/15 — $1,912.00 Wanda Hill -Dorris, Hsg Coord Spring Conference/ IA 4/10/15 Janet Wessels, Housing Training Suzy Schares, Cty Clrk/HR Dir Iowa Employment Altoona, IA 4/22/15 — $840.00 Nicole Fischels, HR Specialist Conference 4/23/15 Nancy Culpepper, HR Admin Secy Investigator Michael Girsch Authorized Central Iowa City, IA 2/10/15 — $455.00 Container Program 2/12/15 Pre Authorizations to Expend over $1,000.00 Dept. Amount + Est. S/H Expenditure Building Maintenance $5,500.00 + $200 S/H Pump for boiler at Five Sullivan Brothers Convention Center Engineering $7,500.00 Postage for the mailing of the Winter 2015 Storm Water Education Brochure Engineering $1,523.05 Production of the Winter 2015 Storm Water Education Brochure Engineering $5,109.00 Annual Membership Dues ISWEP "Iowa Storm Water Education and Outreach Program" Police $4,185.75 Repair squad car #309 damaged in MVA Street $7,668.00 Cutting edges for motor grader and snow plow blades Street $2,751.80 Street Sweeper parts BUDGET LINE ITEMS TO BE AMENDED 6. Approve project budget for the use of hotel/motel discretionary funds for event policing in the amount of $25,000 submitted by the Police Department. 7. Approve the project budget amendments to use carryover balances for the Tree Memorial project in the amount of $1,059.39 and the MidAmerican Tree Grant project in the amount of $23,287.55 submitted by the Leisure Services Department. BILLS PAYMENT ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2015_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 /l (1�(4i (LI /1; ;-/4-/- i Copy - Department NAME(S) AND POSITION(S): Lt. Aaron McClelland / Lt. Jason Feaker DATE: January 9th, 2015 NAME OF CLASS / MEETING: SWAT Command Decision Making Leadership Course DEPARTURE DATE: March 8th, 2015 DESTINATION: Minneapolis, Minnesota DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: March 9th-13th 2015 Return Date: March 13th, 2015 PURPOSE OF TRAVEL: Captain Leibold is requesting authorization to send Lt. Jason Feaker and Lt. Aaron McClelland to SWAT Command Decision -Making -Leadership course in Minneapolis, Minnesota, that is being put on by (NTOA) National Tactical officers Association. This 5 day course is designed to expose Tactical Team Commanders and supervisors to contemporary issues, tactics, and procedures. The course covers major incident debriefs, leadership issues, standards, professionalism, crisis negotiations, operation planning and legal issue overview. Currently, Lt. Feaker and It. McClelland are supervisors on the tactical team. A city vehicle will be needed for the travel to this training. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $625.00 LODGING $496.00 MEALS $1530.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 2851.00 Rental car PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 1425.50 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Julie Snider, Executive Director Wanda Hill -Dorris, Housing Coordinator Janet Wessels, Housing FINANCE DEPT. LINE ITEM USED FYGJSBUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE STAFF ONLY / n:= 7)1:5 Original - Clerk/Finance 'Copy - Department DATE: January 7, 2015 NAME OF CLASS / MEETING: Iowa NAHRO 2015 Spring Conference/Training DEPARTURE DATE: April 8, 2015 PURPOSE OF TRAVEL/TRAINING: Conference/Training DESTINATION: Des Moines, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: April 10, 2015 DATE(S) OF MEETING: April 8, 9 and 10, 2015 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE PRIVATE VEHICLE DEPARTING FROM: Waterloo, Iowa ESTIMATE OF COST: 605.00 LODGING 270.00 MEALS 975.00 REGISTRATION 62.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1,912 00 - TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-54521346 X GRANT REIMBURSABLE YES YES NO X REQUIRED CERTIFICATION NO TOTAL: $ 637.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIALTO THE CITY OF>WAT.RLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR RA TEared Goodies\Forms\Travel Request Form January 2010 DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 3 2 FY -5 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE '74771,..r /-/4 - !C F s Original - Clerk/Finance Co.y - Department NAME(S) AND POSITION(S): Suzy Schares (City Clerk/HR Director), Nicole Fischels (HR Specialist), and Nancy Culpepper (HR Administrative Secretary) DATE: April 22 — 23, 2015 NAME OF CLASS / MEETING: Iowa Employment Conference DEPARTURE DATE: April 22, 2015 DESTINATION: Altoona, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: April 22 -23, 2015 RETURN DATE: April23, 2015 PURPOSE OF TRAVEL/TRAINING: Annual conference for Employment, Training, Benefits, & Wellness updates for the HR Stuff. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: 120.00 LODGING TAXI 75.00 MEALS PARKING 645.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 840.00 010-09-8250-1345 $290 BUDGET LINE ITEM: 010-03-8900-1346 $550 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 280.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO • DEPARTM NT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR Rp1Aared Goodies\Forms\Travel Request Form January 2010 DATE oto- o9- Dso - (3ctcc, 01003`tficc 3 `iCa e.nt Training Discipline Discharge Risk Management APRIL 22 - 23, 2015 EMPLOYMENT, TRAINING, BENEFITS & WELLNESS CONFERENCE The Meadows Events & Conference Center • Prairie Meadows —Altoona, IA This conference is the largest of its kind, offering over 50 informative, interactive and educational break-out sessions delivered by some of the top employment lawyers, payroll professionals, workforce development leaders and many others, in Iowa and surrounding states. PRESENTATION TOPICS • Employment Law Update • Discrimination • Compliance Issues • FMLA / ADA / Workers Compensation • FLSA / Wage & Hour Update • Workplace Investigations • Many more! fiwaEmployment SPEAKERS • REGIS T R TEC F_' (New!) Early Bird Registration $215 through 2/27 $235 after 2/27 Registration Opens Soon! Executive Director, Iowa Civil Rights Commission District Director, United States Department of Labor Wage and Hour Division Regional Director, National Labor Relations Board Several Iowa Employment Law Judges Top Iowa Employment Lawyers CONTINUING EDUCATION CREDITS • Human Resource Certification Institute (HRCI) • Continuing Legal Education Unit (CLE) • Certified Payroll Professional (RCH) • Insurance Continuing Education (CE) • Iowa Municipal Finance Officers Association (IMFOA) MORE INFORMATION TO COME JANUARY 2015 WWW.IOWAEMPLOYMENTCONFERENCE.COM REGISTRATION FORM Employment, Training, Benefits & Wellness Wednesday, April 22 & Thursday, April 23, 2015 Early Bird Registration Fee $215 (through 2/27/2015) • $235 (after 2/27/2015) Name of Attendees: (Pleaseprint) Name Email Name Email Name Email Name SCP1 C1 rC SU5ii, Sc11are-Se Wa:F-0 00-ta DYg' i ca lr FI SCh-e) S Title �lj alC4'I< i+uttn Cul Reso(,traS 11)1r'ecfOY Badge Name tz2J Sch QYe S ItU.r1,1Ctiji •f,Y(2S Title yikkchei$@i>JCt-Fei-loo-j`Q,Qr_gBadgeName K,ancu eulpcp t( 1' c hC-,9 , eCtItJ pper r l/va`f'CYko-4,Or) Badge Name Title Spwaist- ti1. kki* FISC'►e (s Title I4 tri tri PCSOU-rCeS /drttimis'irafiV2 Secrehvc1 I Cana Cu ipe opt( Email Badge Name Method of Payment: If registering for early -bird rates and paying by check, your check must be postmarked by 2/27/15. Check enclosed (Make checks payable to Iowa Employment Conference and send registration form with payment to: Nan Boland, HireQuality HR Solutions, 8711 Windsor Parkway, Suite 5, Johnston, IA 50131) Invoice (Fax or email registration form to: 515-331-2199 or conference@iowaemploymentconference.com) Company ei{ Q f Nafel/ Ioo Address City Phone For additional information, please visit www.lowaEmploymentConference.com Payment in full must be received prior to the conference date. We reserve the right to refuse admission to the conference, if payment has not been received. No refunds of conference registration fees on cancellations or no shows are available. 8711 Windsor Parkway, Suite 5 • Johnston, IA 50131 • 515-331-9020 • 515-331-2199 (Fax) State 1-/* Zip 5 0 7 D. M Kl berrL Waft-Io° TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _201.45- BUDGETED 3h. D(,�) `"" EXPENDED YTD S.L i THIS REQUEST 5 LEFT AFTER THIS 31 REQUEST —206' DATE - 4.:; !- Y- - %/'a Original- Clerk/Finance 'Copy - Department NAME(S) AND POSITION(S): Inv. Michael Girsch DATE: January 7`h, 2015 NAME OF CLASS / MEETING: Authorized Central Container Program DESTINATION: Iowa City, Iowa DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: February 10th, 2015 Return Date: February 12th, 2015 DATE(S) OF MEETING: February 10th to 12`h, 2015 PURPOSE OF TRAVEL: Lt. Payne is requesting authorization to send Investigator Michael Girsch to Authorized Central Container Program at the Joint emergency Communication Center, 4529 Melrose Avenue, Iowa City, Iowa. This training is for the clean-up efforts regarding clandestine methamphetamine laboratories and using a centrally located storage facility to store those items that are seized at a clandestine laboratory. This training includes the proper transportation and storage of hazardous waste resulting from the manufacture of methamphetamine. This training must and will meet OSHA, DOT and EPA standards as well as chemical storage requirements. This Training is required as part of their current job assignment is Clandestine Methamphetamine laboratory clean-up. A city vehicle will be needed for travel. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: $ 250.00 LODGING TAXI $105.00 MEALS PARKING $.00 REGISTRATION AIRFARE $/00.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 455.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ 455.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE DATE City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 5,500.00 plus est. shipping costs of $ 200.00 to pay for or purchase City Clerk Use Only Finance Committee Approval Date I — %, \ S This purchase or expenditure is being made because: Pump for boiler at Five Sullivan Brothers Convention Center Vendor selected for this purchase: WBC Mechanical ❑ Bids or written quotes were taken on this purchase, as follows: OX Bids or quotes were not taken on this purchase because: Emergency Repair - no heat at Five Sullivan Brothers Convention Center Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund n Road Use Tax n Sewer n Sanitation QX Bonds I I Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 414-22-4900-2152 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is (Project Code) $ ,294O O $ 37. %l./1 Respe Ily s , ' tted, / / -/`� /-Dt( 41-1- IL,, i-/� sjvi5' ( ire Dept. Head - or Designee) Date (Sign ture Finance Dept. Review) Date K:\shared goodies\forms\Pre-Auth - 5 Sull Bros - Pump for Boiler.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date ) - 2 -15 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 7,500.00 plus est. shipping costs of $ n/a to pay for or purchase postage for the mailing of the Winter 2015 Storm Water Education Brochure. This purchase or expenditure is being made because: The City is required to mail two storm water educational brochures to the public each year under our IDNR NPDES permit. Vendor selected for this purchase: N/A n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Postage cost is a rate set by the United States Postal Service. Brochures are being mailed under the winning production bidder's postal permit with the cost of postage to be repaid by the City. Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax ❑ Sewer ❑ Sanitation n Bonds ❑ Federal/other grants E Other (specify) Storm Water Fee This expenditure is to be coded to the following budget line -item: 521-07-7830-1343 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 25,000.00 ✓ and the current available balance is $ 19,248.81/ Respectfully submitted, ( _/C LrC r 1 iOJh, I l / li ` 71-141 .L.& (!%.t Ltk -l'aG 2 (Signature Dept. ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Spring 2014 brochure pre-auth_postage (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date - 70 The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 1,523.05 plus est. shipping costs of $ n/a to pay for or purchase the production of the Winter 2015 Storm Water Education Brochure. Postage to mail brochures under separate pre -authorization. This purchase or expenditure is being made because: The City is required to mail two storm water educational brochures to the public each year under our IDNR NPDES permit. Vendor selected for this purchase: Pioneer Graphics ❑X Bids or written quotes were taken on this purchase, as follows: Pioneer Graphics - $1,523.05 (production only) Woolverton Printing - $2,004.00 (production only) n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: EiGeneral Fund n Road Use Tax ❑ Sewer ❑ Sanitation Bonds n Federal/other grants QX Other (specify) Storm Water Fee This expenditure is to be coded to the following budget line -item: 521-07-7830-1353 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 10,000.00 $ 10,000.00 (Signature Dept. Head -or Designee) ate (Signature Finance Dept. Review) Date K:\shared goodies\forms\Spring 2014 brochure pre-auth (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Engineering Department to expend $ 5,109.00 plus est. shipping costs of $ 0.00 to pay for or purchase To pay for Annual Membership Dues ISWEP 'Iowa Stormwater Education & Outreach Program" City Clerk Use Only Finance Committee Approval Date 1-26 " This purchase or expenditure is being made because: 2015 Annual Dues Vendor selected for this purchase: ISWEP Bids or written quotes were taken on this purchase, as follows: NA n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): None Please check the following box(es) as appropriate to describe the funding for this expense: General Fund n Road Use Tax 0 Sewer n Sanitation Bonds n Federal/other grants n Other (specify) Storm Water Funds This expenditure is to be coded to the following budget line -item: 521-07-7830-1391 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 6,500.00 and the current available balance is $ 6,354.00 ✓ Respectfully submitted, gZ( (Signature ept. Head or Designee) Date (Sfgrature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 4,185.75 plus est. shipping costs of $ 0.00 to pay for or purchase repair squad car # 309 damaged in motor vehicle accident This purchase or expenditure is being made because: Squad Car #309 damaged in traffic accident #W15-1599 Vendor selected for this purchase: Cedar Valley Motor & Collision n Bids or written quotes were taken on this purchase, as follows: Cedar Valley Motor & Collision Center $4,185.75 John's AutoBody $4207.30 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax n Sewer ❑ Sanitation Bonds n Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-11-1100-1378 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully bmitted, 1/1311 (Signature ept. Head o Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010) (Project Code) $ City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date 1 - u l The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 7,668.00 plus est. shipping costs of $ 0.00 to pay for or purchase Cutting edges for motor grader and snow plow blades 5'X8"X3/4" This purchase or expenditure is being made because: Replacement cutting edges which are bolted/welded onto plow blades and moldboards Vendor selected for this purchase: Altorfer Inc n Bids or written quotes were taken on this purchase, as follows: Altorfer - Cedar Rapids, IA - $7668.50 Murphy Tractor Equip - Waterloo, IA - $17,500 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: • General Fund n Road Use Tax n Sewer n Sanitation • Bonds 0 Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 200,000.00 K:\shared goodies\forms\Street Dept - Moldboard Cutting Edges - Jan 15.xls (Mar 2010) City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date - \ � The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Street Department to expend $ 2,751.80 plus est. shipping costs of $ 0.00 to pay for or purchase Street Sweeper Parts This purchase or expenditure is being made because: Replacement weldments, tow bar and associated hardware Vendor selected for this purchase: Trans -la n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: �X General Fund n Road Use Tax n Sewer n Sanitation Bonds n Federal/other grants n Other (specify) Storm Water This expenditure is to be coded to the following budget line -item: 010-18-7955-1571 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, (Project Code) $ 200,000.00 (J).thiLf.2 K:\shared goodies\forms\Street Dept - Sweeper Parts - Jan 15.xls (Mar 2010) 7=/ef•;20i 5` CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) City Clerk Use Only Finance Committee Approval Date \ Hotel Motel Tax Department No. project will be budgeted under 11 Activity No. project will be budgeted under 010 11 1150 REVENUES: 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3373 Fed Pass thru for Iowa 3111 Hotel Motel Tax 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds 3873 Reimburse for services 3800 Misc. Rev. EXPENDITURES: To be assigned by the Finance Depl Project No. 11 HMT` Subproject No. FY15 // (Each column should only include amounts by fund) Fund: 0f 0 Fund: Fund: Fund: 1150 1160 25,000.00 Total 25,000.00 TOTALS $ 25,000.00 $ - $ - $ $ 25,000.00 1111 Salaries - Regular $ 1112 Salaries - Part Time 1121 FICA 1122 IPERS 1123 Disability 1131 Health 1114 Overtime 25,000.00 25,000.00 TOTALS (Signature Dept. Head) $ 25,000.00 $ $ /7(i5 Date $ $ 25,000.00 ignature Finance Dept. Review) Date K:\shared goodies\forms\Project Budget Worksheet15\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE �rocE 0-tc project Name City Contract No. Project Manager Police Grant Director Trelka Project Budget Total $ 25,000.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name CFDA # B. State Grant Yes No Grant Name C. City Match x Source of Funding D. Other Entities Yes No Name x To be assigned by the Project No. 11 HMT Subproject No. FY15 % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? Done None ❑X ❑ Yes No 6. Include a brief description of the project in the space below: (REQUIRED) The Waterloo Police Department will continue to use these funds to offset overtime incurred for specific community events. Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget Worksheet15\HOTEL motel page 1 (Mar 2010) Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance Cpffimittee approval required? YES NO If so, date approved: , - o t `S City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2015 submitted by the Leisure Services Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Dept Activity Acct # Acct Name Proj Code Amount /Fund V 010 37 4105 3000 cash 37GFT.008 1,059.39/010 37 4105.1567 red equip 37GFT.0008 1,059.39 010 37 4105 3000 cash 37RST.MIDA V 23,287.55 010 37 4105 1536 trees & shrubs 37RST.MIDA . 23,287.55 TOTAL This amendment is being requested because: $24,346.94 TOTAL $24,346.94 to carry over the fiscal year end 2014 balance for expenses to be incurred in fiscal year 2015 (10 .v,k4 p-J) f ez fi C 374(-r, da g) e 1 j1 t"- (i).t 11 r�r.�F ... �_ (.3 7r£ 5 i _ /97i,ii4) Prior Committee Actions (Dates): (Signature Dept. Head or Designee) t7c1 15 l Date (Signature Finance Dept. Review) Date - Date Posted (Finance Dept.) K:\usersVshared goodies \forms\Budget Amendment Request Form (Apr 2003)