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08/15/2016
FINANCE COMMITTEE August 15, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Bruce Jacobs Tom Powers Roll Call: Approval of Agenda Approval of Minutes Minutes of August 8, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Cheryl Huddleston, Human Resources Manager; Nancy Culpepper, Administrative Secretary; Nikki Fischels, Human Resources Specialist Class/Meeting: Iowa Public Employer Labor Relations Association Fall Meeting Destination: Waterloo, IA Dates: September 8-9, Amount not to exceed: $300.00 2016 2. Officers Wilson and Schaaf Class/Meeting: Glock Armorer Recertification Destination: Clear Lake, IA Dates: October 4, 2016 Amount not to exceed: $500.00 3. Sgt. Hoelscher Class/Meeting: Glock Armorer Recertification Destination: Davenport, IA Dates: September 8, 2016 Amount not to exceed: $250.00 4. Brian Rath, Treatment Operations Supervisor Class/Meeting: IWEA 2016 Operators Conference Destination: Marshalltown, IA Dates: September 7-8, 2016 Amount not to exceed: $170.00 5. Inv Sadd Class/Meeting: DVR Recovery Training / DVR Hard Drive Imaging Destination: Seattle, WA Dates: September 11-27, Amount not to exceed: $3,945.00 2016 6. Capt. Reninger and Engineer Moudry Class/Meeting: Deliver Truck to Pierce Manufacturing Destination: Weyauwega, WI Dates: August 19, 2016 Amount not to exceed: $300.00 7. Capt. Leibold, Sgt's McGeough, Hoelscher and Officer Erie Class/Meeting: Constitutional Use of Force Destination: Schaumburg, IL Dates: August 23-24, 2016 Amount not to exceed: $1,105.82 8. Quentin Hart, Mayor Class/Meeting: Training/Consultation with Gary McFadden Destination: Charlotte, NC Dates: August 17-19, 2016 Amount not to exceed: $1,315.00 9. Pre -Authorizations to Expend over $1,000.00 Building Inspections Amount and Estimated S/H: $1,500.00 Expenditure: Fire Alarm Suppression System Plan Review - 500 E. 4th Street (KWWL Bldg) Central Garage Amount and Estimated S/H: $2,820.00 + $75 S/H Expenditure: Card reader circuit panel at Fuel Site. Clerk's Office Amount and Estimated S/H: $5,993.46 Expenditure: 2016 Waterloo City Special Election Expenses. Clerk's Office Amount and Estimated S/H: $32,150.82 Expenditure: Membership dues with Iowa Northland Regional Council of Governments for FY2017. Fire Department Amount and Estimated S/H: $1,305.00 Expenditure: Fire Codes on line from 10/31/16 - 10/31/17. Leisure Services Amount and Estimated S/H: $1,629.00 Expenditure: Dram/Shop Liquor Liability Insurance 9-7-16 to 9-6-17 for the Young Arena to serve beer and wine coolers, and Sunday sales. Leisure Services Amount and Estimated S/H: $1,452.00 + $326 S/H Expenditure: Four (4) park benches. Sewer Department Amount and Estimated S/H: $2,648.50 + $200 S/H Expenditure: 1/2 ton electrical chain hoist. Traffic Operations Amount and Estimated S/H: $1,435.20 Expenditure: 80 bags of reflectorized beads. Traffic Operations Amount and Estimated S/H: $1,238.86 Expenditure: (1) Antique Street lamp Pole BUDGET LINE ITEMS TO BE AMENDED 10. Approve the project budget amendment for the Chamberlain demolition grant in the amount of $26,819, as submitted by Planning Department. BILLS PAYMENT 11. August 15, 2016. ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST CITY OF WATERLOO FY _2017_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance �✓ c) -/ to Copy - Department NAME(S) AND POSITION(S): Inv. Nick Sadd DATE August 10th, 2016 NAME OF CLASS / MEETING: DVR Recovery Training/DVR Hard drive Imaging DEPARTURE DATE: September 11th, 2016 DESTINATION Seattle, Washington DEPARTURE POINT IF NOT WATERLOO: Return Date: September 17th, 2016 DATE(S) OF MEETING: Sept. 12th-16th, 2016 PURPOSE OF TRAVEL: Captain Mohlis is requesting authorization for Inv. Nick Sadd to attend Digital Recovery/DVR hard drive Imaging training in Seattle, Washington. Inv. Sadd will be instructed on Digital Evidence Recovery as it relates to practices and guidelines in recovering video. The second part of the training relates to the proper procedures for imaging hard drives from DVRs along with the tools needed for analyzing hard drives. This will include troubleshooting steps in the event the DVR fails. Inv. Sadd currently works in the Investigations Division. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE x AIRFARE DEPARTING FROM: ESTIMATE OF COST: $1050.00 LODGING 400.00 Rental car $455.00 MEALS .00 Parking $1390.00 REGISTRATION 650.00 AIRFARE $.00 MILEAGE/FUEL .00 Baggage fee TOTAL FOR ALL: $ 3945.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 3945.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO yf" DEPPATMEUT EA DATE I APPROVE THIS TRAVEL REQUEST MAYOR VisVI DATE TRAVEL REQUEST CITY OF WATERLOO LINE ITEM USED C 1/6) /j j S U /..4'{(o FY 7BUDGETED >>_ OO EXPENDED YTD 3— THIS REQUEST 3L)6.) LEFT AFTER THIS REQUEST 1 (75 DATE 2Y. — ��—/(a Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Cheryl Huddleston, Human Resources Manager Nancy Culpepper, Administrative Secretary Nikki Fischels, Human Resources Specialist DATE: 8/5/2016 NAME OF CLASS / MEETING: Iowa Public Employer Labor Relations Association Meeting DEPARTURE DATE: 9/8//2016 PURPOSE OF TRAVEL/TRAINING: DESTINATION: Waterloo, Iowa DEPARTURE POINT IF NOT WATERLOO: RETURN DATE: 9/9/2016 DATE(S) OF MEETING Sept 8-9, 2016 Attend Iowa Public Employer Labor Relations Asso Fall Conference at Cedar Valley SportsPlex WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: CITY VEHICLE PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $75.00x2 $150.00x1 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 300. 0O BUDGET LINE ITEM: 010 09 8250 1346 x GRANT REIMBURSABLE YES NO X YES NO REQUIRED CERTIFICATION TOTAL: $ 3 00 • 0U PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR DATE' DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Thursday, September 8, 2016 8:OOam-8:30am Registration, Breakfast & Networking 8:30am-8:45am Welcome with Waterloo Mayor Quentin Hart & IAPELRA President Conni Huber Mayor Quentin Hart is serving his first term as Mayor for the City of Waterloo. Previously, he served as a Waterloo City Council Member for eight years. Six of those years he served as Mayor Pro Tem before being elected Mayor. He was the Associate Director of Multicultural Affairs at Hawkeye Community College. In 2006, Hart became the Director and Founder of From the Heart - Waterloo Home Enhancement Project This 100% volunteer housing project works to improve homes for residents that are elderly, financially challenged, or physically disabled. Hart is also involved with a number of other local, state and national boards such as Iowa Commission on Aging, the Iowa Department of Education - Equity Leadership Team, National Alliance for Partnerships in Equity, to name a few. He received his MAE in Postsecondary Education in Student Affairs from the University of Northern Iowa and received a BA in Sociology from Minnesota State University and attended East Waterloo High School. Recognized for his passion and commitment to the state and community, Hart has been honored with numerous awards. Conni Huber is the current President of IAPELRA. She has served the City of Cedar Rapids for 15 years, and has been the Human Resource Director for 10 years. She is responsible for all aspects of HR including recruiting and retention, training, organizational development, labor relations, compensation and benefits, safety, health and wellness. Conni received her undergrad from the University of Iowa. She went on to pursue and obtain her Master's Degree in Management, and her Doctorate in Adult Education. Conni has lived in the Cedar Rapids areas for 15 years, and is originally from a small town in Southern Iowa. 8:45am-11:45am Mission -Focused Leadership Workshop with Dave Sanderson Dave Sanderson is an inspirational survivor, speaker, and author. His thoughts on leadership have made him an internationally sought -out speaker. When US Airways Flight 1549, or "The Miracle on the Hudson," ditched into the Hudson River on January 15, 2009, Dave Sanderson knew he was exactly where he was supposed to be. He was largely responsible for the well-being and safety of others, risking his own life in frigid water to help other passengers off the plane. Despite the hazards to himself, Dave thought only of helping others and emerged from the wreckage with a mission: to encourage others to do the right thing. That experience profoundly changed his life and today he travels the globe sharing his inspirational and motivational leadership messages to help people make a difference in how they do business and live their lives. Combining his work as a security director and his 30 years' experience in sales and sales management, Dave teaches the key distinctions on what drives people to do what they do and the tools to help you "Create your own Flight Plan." Key areas Dave covers are: Developing Your Own Hero, Managing Your Mind During a Crisis, and The Power of Personal Responsibility. http://davesandersonspeaks.com/ 11:45am-12:45pm Lunch Buffet & Workshop Wrap-up 1:OOpm-2:15pm Employment Background Checks with Mike Galloway and Ann Smisek, Attorneys of Ahlers Cooney Michael Galloway is a shareholder with Ahlers & Cooney also. He currently represents both local governmental bodies including cities, counties and school districts, and private employers in the areas of labor relations and employment law. Prior to his employment with the Firm, he was employed by the Iowa Department of Personnel as General Counsel and Division Administrator of Labor Relations and Legal Services. He was responsible for the administration of all labor relations functions for approximately 20,000 employees. He was also employed as the Labor Relations Manager for Polk County, Iowa, with responsibility for all labor relations functions. While in law school, Michael clerked for the Honorable Ross Walters and practiced in the Drake University Legal Clinic. Michael was born and raised in Coon Rapids, Iowa. Ann Smisek joined the firm in 2014 and is an associate. She is a member of the Firm's Employment & Labor Law and K-12 Education practice areas, and works with public bodies and school districts. Ann counsels clients on various personnel matters regarding hiring, disciplining, and terminating employees, as well as how to conduct workplace investigations. She advises on compliance with applicable state and federal regulations, and reviews handbooks to provide recommendations on legal compliance and best practices. Ann also advises clients on labor issues, representing employers in collective bargaining agreement negotiations, in cases before the Public Employment Relations Board, and in grievance arbitrations. Prior to Ahlers & Cooney, she served as an Administrative Law Judge for the Iowa Public Employment Relations Board (IPERB). In addition to serving as a hearing officer on cases, she handled administrative appeals before the district court, Iowa Court of Appeals and Iowa Supreme Court regarding negotiability disputes. She also acted as a mediator to help settle cases and assist in the negotiation of collective bargaining agreements. Prior to the IPERB and upon graduation from law school, she worked 3-1/2 years as a Judicial Law Clerk for former Chief Judge Rosemary Shaw Sackett at the Iowa Court of Appeals. Ann grew up in Mitchellville, Iowa and received her undergraduate and law degrees from the University of Iowa. She served on Law Review and graduated with distinction. Michael and Ann will be discussing employment background checks. Performing background checks is often considered a routine and essential part of the hiring process. However, the EEOC has identified this practice as an area of concern due to the discriminatory impact background check screening policies may have on minorities. We will discuss the trend of "ban the box" legislation, how to defend against a civil rights claim based on background check policies, and advise on how to comply with the Fair Credit Reporting Act and other applicable law while performing background checks. 2:15pm-2:30pm Break 2:30pm-3:30pm Open Meetings Law Compliance after the Warren County Case with Jim Hanks and Ann Smisek of Ahlers Cooney James Hanks is a shareholder with the Des Moines, Iowa firm of Ahlers & Cooney, P.C., which represents a large number of local government bodies, including school districts, community colleges, area education agencies, cities, and counties. For twelve years, Mr. Hanks represented the Governor in labor negotiations on behalf of the State of Iowa. The principal emphasis of his practice is in employment, local government, and educational law. Mr. Hanks is a Phi Beta Kappa graduate and was a Rhodes Scholar nominee of the University of Iowa. He received his law degree with high distinction from the College of Law of the University of Iowa and is the past chairperson of the Council of School Attorneys for the National School Boards Association. Currently, he serves as Immediate Past Chair of the Council for the American Bar Association Section of State and Local Government and as a member of the Board of Directors of the Iowa Public Employers Labor Relations Association. He is the author of "School Bullying," American Bar Association, Section of State and Local Government, (First Edition, 2012) and "School Bullying," American Bar Association, Section of State and Local Government, (Second Edition, 2015). He is the editor and is a contributing author for "School Violence: From Discipline to Due Process," a publication of the American Bar Association Section of State and Local Government. He is also the author of "Employment at Will," NSBA Council of School Attorneys Annual Proceedings, 1984; "Fair Labor Standards Act Amendments of 1985," Inquiry and Analysis, NSBA Council of School Attorneys, May, 1987; "Ethics and the School Board Lawyer," NSBA Council of School Attorneys Annual Proceedings, 1995; "Recent Developments in Education Law: Regulating Student Speech in Cyberspace" The Urban Lawyer, Vol. 43, No. 3, Summer 2011; and "The Bully at School Goes High Tech: The Legal Issues" 2011 American Bar Association Section of State and Local Government. They will be discussing how the Warren County Case changed the Iowa Open Meetings law. On March 18, 2016, the Iowa Supreme Court adopted a new standard for determining when a "meeting" occurs under Iowa's Open Meetings law. Prior to this ruling, a bright line rule existed for determining when a "meeting" was subject to the Open Meetings law. After the ruling, a meeting may occur even if a majority of the board or council members are not physically or electronically present at the gathering. We will discuss the Warren County case in depth, explore scenarios where an "agent" of the board may trigger open meetings requirements, and explain best practices to avoid violation of Open Meetings law. 3:30pm-4:OOpm Annual Meeting- All are encouraged to attend! 4:15pm-5:30pm Board Meeting Thursday Evening Event: (must register separately through EventBrite Registration) 6:30pm dinner at Galleria de Paco 622 Commercial Street, Waterloo, IA 50701 4-Course Meal - $35+ tax/tip per person Your choice of soup, salad, entree, and dessert. Founded in 2006, the "Galleria de Paco is unlike any dining experience...anywhere in the world. From the on -of - a -kind spray painted re-creation of the Sistine Chapel to the gourmet dining experience, it is a feast for the eyes and the stomach. Not only is it a favorite of the luck locals who get to enjoy the space whenever they want, but people all across the country and around the world are learning about the Midwest Wonder. Galleria de Paco has caught the attention of network newscasts, The Rachel Ray Show, The LA Times and countless other media outlets."— Galleria de Paco Facebook Friday, September 9, 2016 8:OOam-8:30am Registration, Breakfast, & Networking 8:30am-8:45am Welcome 8:45am-9:30am Partnering for Better Public Service with Susan Bolte AU, Public Employment Relations Board (PERB) Susan Bolte, AU is an Administrative Law Judge with the Iowa Public Employment Relations Board. She has been employed with PERB since 1988. As an AU, she serves as a hearing officer, mediates collective bargaining disputes and trains and facilitates Interest Based Bargaining and Labor Management Committees. PERB is a neutral state agency that works with both labor and management in employment -related cases. PERB currently consists of three board members, four administrative law judges, and two support staff. Its Mission Statement reads: "To promote harmonious and cooperative relationships between government and its employees without disruption of public services, via the expert and timely services of a neutral agency." Susan will be discussing the concepts of Labor Management Committees and Interest Based Bargaining. We will learn about the important principles, advantages and disadvantages, as well as the process steps used for each topic. 9:30am-10:OOam COBRA Discussion with Bill Stone of Lynch Dallas, P.C. Bill Stone's general practice includes the areas of labor and employment law, insurance defense, and trial. He represents a wide variety of clients including insurance companies, businesses and cities, counties and school districts across the state in all types of litigation and risk avoidance. He has defended employers on class action lawsuits involving ERISA and the Fair Labor Standards Act. He has also served as chief negotiator for dozens of Iowa cities and school districts in collective bargaining. As a former attorney with the NLRB and its Appellate and Supreme Court branch in Washington, D.C., he has experience with respect to collective bargaining negotiations, unfair labor practice proceedings, and union organizing campaigns. Also an experienced trial lawyer, he defends employers in court and in arbitrations in all types of matters. He has 30 years of litigation experience, and tried dozens of cases before courts and arbitrators. He will be presenting on the "Dos and Don'ts" of COBRA reporting and notifications. How much trouble am I in if I don't report this correctly? What forms do I need to send out and when? What happens if someone does not pay 10:O0am-10:15am 10:15am-11:30am on time? Which employees get 18 months of COBRA, and which get 36 months? If premiums increase, what's the best way to inform the participant? Do we need to inform the participant when their COBRA time has run out? All of these questions, among many others, will be answered during this vital COBRA presentation. Morning Break 10 Mistakes to Avoid in Total Rewards Administration with Charles Carlson & Patrick Glynn of The Carlson Dettmann Consulting Team Charles Carlson has advised Wisconsin public employers for over forty years. He has negotiated over 250 collective bargaining agreements, helped employers establish compensation plans and human resource systems, and guided communities through management and program re -organization. Charlie has been a labor relations advisor to the UW-Madison and was personnel director for University of Wisconsin Hospital and Clinics. He was CEO of Enetrix, LLC, a survey research company acquired by Gallup, Inc in 2008. He holds a master's degree in public administration and policy from UW-Madison (76), a BA degree in political science and economics from the University of Illinois (68). He is a Certified Compensation Consultant through the WorldatWork and has been an adjunct professor of economics at the UW-Milwaukee and is currently an adjunct professor at the University of Wisconsin -Madison School of Business. He has been in partnership with Scott Dettmann since 1996. Patrick Glynn has nearly two decades of leadership experience in public sector human resources and administration. He has represented the human resources, labor relations, and management interests of three Wisconsin counties; Marquette, Sauk, and Calumet. During his thirteen year tenure with Calumet County he led the organization through the development of a new comprehensive pay plan, a transformation of a traditional leave system to a paid time off program, and significant modifications to their health insurance program resulting in significant savings for the county and best practices award recognition. Patrick holds a Bachelor's degree in Public Administration from the University of Wisconsin -Stevens Point. He has been President of the Wisconsin Public Employers Labor Relations Association and a member of the board of directors of the National Public Employers Labor Relations Association. 11:30am-12:30pm Lunch & Closing Speaker from NPELRA Board We thank you for joining us for the Annual IAPELRA Fall Conference! Please watch your email for a conference survey. We value your feedback, as attendees, and encourage each of you to share future topic or speaker ideas. Feel free to contact our organization regarding membership and resources we can provide to those who join our organization. Click the Zink below for more information. Join IAPELRA today! Conni Huber, City of Cedar Rapids — President c.huber@cedar-rapids.org Patty Holden, City of Waukee — Vice President pholden@waukee.org Cheryl Huddleston, City of Waterloo — Secretary personnel@waterloo-ia.org RoxAnne Hunerdosse, City of Clive — Treasurer rhunerdosse@cityofclive.com TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 FY _2017_ BUDGETED 44, 0 ),3 EXPENDED YTD / 09 / THIS REQUEST ,-0O `l LEFT AFTER THIS y 5 REQUEST DATE �'%%J Original - Clerk/Finance Copy - Department NAME(S) AND POSITION(S): Officers Wilson and Schaaf DATE: July 28, 2016 NAME OF CLASS / MEETING: Glock Armorer Recertification DEPARTURE DATE: October 4th, 2016 DESTINATION: Clear Lake, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: October 4th, 2016 Return Date: October 4th, 2016 PURPOSE OF TRAVEL: Lt. Cirksena is requesting to send the above listed officers to Glock Armorer Certification school. Both are firearms instructors and need to be certified on the Glock weapons system. Armorers are needed for the maintenance of the duty weapons currently used by the WPD and armorers must maintain certification through Glock. Cost of each attendee is $250.00, lunch is provided at the course by Glock. A city vehicle will be used and they will fuel up prior to departing at the city pumps. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING TAXI $0.00 MEALS PARKING $250.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 500.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO REQUIRED CERTIFICATION YES NO TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTME EAD -225(K2 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FY _2017_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 4Q on) 2 5—' J <,ISv Copy - Department NAME(S) AND POSITION(S): Sergeant Hoelscher DATE: August 1, 2016 NAME OF CLASS / MEETING: Glock Armorer Recertification DEPARTURE DATE: September 8th, 2016 DESTINATION: Davenport, Iowa DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: September 8th, 2016 Return Date: September 8th, 2016 PURPOSE OF TRAVEL: Lt. Cirksena is requesting to send Sgt. Hoelscher to Glock Armorer Certification school. He is a firearms instructor and needs to be certified on the Glock weapons system. Armorers are needed for the maintenance of the duty weapons currently used by the WPD and armorers must maintain certification through Glock. Cost is $250.00, lunch is provided at the course by Glock. A city vehicle will be used he will fuel up prior to departing at the city pumps. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $0.00 LODGING TAXI $0.00 MEALS PARKING $250.00 REGISTRATION AIRFARE $0.00 MILEAGE/FUEL MISCITOLLS TOTAL FOR ALL: $ 250.00 BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 250.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR _ DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. STAFF ONLY LINE ITEM USED 51/) 6-goo / 3 `1'6 FY,%'": 'I BUDGETED 5000' EXPENDED YTD Flsf() THIS REQUEST LEFT AFTER THIS REQUEST%!J DATE 7;1/4- f`/U-/� Ori.inal - Clerk/Finance Co. - be •rtment NAME(S) AND POSITION(S): Brian Rath — Treatment Operations Spvsr DATE: Aug 10, 2016 NAME OF CLASS / MEETING: IWEA 2016 Operators Conference DESTINATION: Marshalltown, IA DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: Sept 7-8, 2016 RETURN DATE: Sept 7-8, 2016 DATE(S) OF MEETING: Sept 7-8, 2016 PURPOSE OF TRAVEL/TRAINING: Training, CEU's WILL. TRAVEL REQUIRE ADDITIONAL PERSONNEL: xx COST $ YES NO METHOD OF TRAVEL: xx CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING $170.00 REGISTRATION AIRFARE MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 170.00 BUDGET LINE ITEM: 520-14-5200-1346 GRANT REIMBURSABLE YES NO YES NO TOTAL: $ 170.00 PER PERSON REQUIRED CERTIFICATION 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WAT - LOO D PA MENT I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Ooodies\Forrs\Travel Request Form January 2010 CD c 0 5- ai c 3 2) O N (S N m E. o `) O O m 0 (ap C W 63 0 N N � o 0 (D f a N 0 rn <D 3 .P co N O-I •1 N C CJ 70 N 0 0 O ED 0? 0 W -o -0 -a -0 6 0 3 3 3 a 3 O-o , 3 XI 0 c.71 cn A W N 0 o= o O W O 'S - -o-0-o� °'-0 -0 co 3 m- 3 3 cn 3 -1-1° 1=-! 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Reninger Engineer Mouthy DATE: August 11, 2016 NAME OF CLASS / MEETING: Delivery Truck to Pierce Manufacturing DEPARTURE DATE: August 19, 2016 DESTINATION:Weyauwega, WI DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 19, 2016 RETURN DATE: August 19, 2016 PURPOSE OF TRAVEL/TRAINING: Take Engine 304 to Pierce Manufacturing to have body repairs completed on truck. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: LODGING TAXI MEALS PARKING REGISTRATION AIRFARE 300.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ 300.00 BUDGET LINE ITEM: 010-12-1400-1533 X eR*REIMBURSABLE YES NO 'r✓45IA.raA� Q. REQUIRED CERTIFICATION YES NO TOTAL: $ 150.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEF CIAL TO THE CITY OF R DEPARTMENT HEA -1 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2017_ BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 q Ooc) 7� 81p5^"1 </l, a:4 V //-76, Copy - Department NAME(S) AND POSITION(S): Capt. Leibold, Sgt's McGeough, Hoelscher and Officer Erie DATE: August 11, 2016 NAME OF CLASS / MEETING: Constitutional Use of Force DEPARTURE DATE: August 23rd, 2016 DESTINATION: Schaumburg, Illinois DEPARTURE POINT IF NOT WATERLOO: Return Date: August 24th, 2016 DATE(S) OF MEETING: August 24th, 2016 PURPOSE OF TRAVEL: Captain Leibold is requesting to send the above listed officers to a class on Constitutional Use of Force. This eight -hour, reality based course separates fact from fiction about Use of Force and Human Performance Under Stress. Instructed by Danny King, Use of Force trainer and one of the few Force Science lnstitute's Certified Advanced Specialist. This class will illustrate the science of Police and Human Performance under Stress. Using real incidents to learn the mind and body's limitations and normal response when using force. This course is constantly evolving and delivers video recorded current incidents, case studies, and small group discussion. Tuition is $139.00 per student. A city vehicle will be used and food allotment will be required along with one night lodging. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo PRIVATE VEHICLE ESTIMATE OF COST: $217.82 LODGING $272.00 MEALS $556.00 REGISTRATION $60.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1105.82 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 276.45 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARt. ENT HE D DATE DATE I APPROVE THIS TRAVEL REQUEST MAYOR TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY 1)I1 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010 01 8200 1345 5G,Gc. L 2*,<) 8'- Co. - De.artnient NAME(S) AND POSITION(S): Quentin Hart, Mayor DATE: August 15, 2016 NAME OF CLASS / MEETING: Training/consultation with Gary McFadden DEPARTURE DATE: August 17, 2016 PURPOSE OF TRAVEL/TRAINING: Community policing initiative training DESTINATION: Charlotte, NC DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 17 — August 19, 2016 RETURN DATE: August 19, 2016 METHOD OF TRAVEL: X CITY VEHICLE X AIRFARE PRIVATE VEHICLE DEPARTING FROM: Cedar Rapids, Iowa ESTIMATE OF COST: 355 210 25 LODGING MEALS REGISTRATION MILEAGE/FUEL 100 25 600 TOTAL FOR ALL: $ 1,315 TAXI PARKING AIRFARE* MISCITOLLS BUDGET LINE ITEM: 010-01-8200-1345 YES YES X GRANT REIMBURSABLE NO X REQUIRED CERTIFICATION NO TOTAL: $ 1,315 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City Clerk Use Only Finance Committee Approval Date %/Ic/i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Bldg Insp Department to expend $ 1,500.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Fire Alarm Suppression System Plan Review - 500 E 4th St (KWWL Bldg) Apartments) Vendor selected for this purchase: Lund Fire Protection ❑ Bids or written quotes were taken on this purchase, as follows: Q Bids or quotes were not taken on this purchase because: City of Waterloo has a contract with Lund Fire Protection Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund ❑ Bonds Road Use Tax ❑ Sewer ❑ Sanitation Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010-22-5100-1390 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res . e fully sugnitted, (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date (Project Code) K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date g/ 1 S /1 b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Central Garage Department to expend $ 2,820.00 plus est. shipping costs of $ 75.00 to pay for or purchase Card reader circuit panel at Fuel Site This purchase or expenditure is being made because: Circuit panel inoperative and non -repairable Vendor selected for this purchase: Petro Vend / Dicks Petroleum n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: OEM Only Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds 111 Road Use Tax Sewer ❑ Sanitation Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-18-7950-1371 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, S- f' (. ),,J)L14u1 K:\shared goodies\forms\Central Garage - Fuel Card Reader Circuit Panel - August 2016.xls (Mar 2010) (Project Code) $ 8,500.00 V $ l.1/2-3, City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Clerk's Office Department to expend $ 5,993.46 plus est. shipping costs of $ to pay for or purchase 2016 Waterloo City Special Election Expense This purchase or expenditure is being made because: Special Election - Ward 1 Vendor selected for this purchase: Black Hawk County Auditor n Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund ❑ Road Use Tax ❑ Sewer n Sanitation Bonds ❑ Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 010- 03•Tyob- 1?go (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ .A. and the current available balance is $ .0 Respectfully submitted, -4... c L -s-Ile // '�, e" r,a. ()>,t. a-s - /� naturDept-. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Pre-Authorization.Special Election Expense (Mar 2010) KAREN SHOWALTER — Elections Manager August 3, 2016 Suzy Schares City Clerk 715 Mulberry Street Waterloo, IA 50703 COUNTY AUDITOR AND COMMISSIONER OF ELECTIONS GRANT VEEDER BLACK HAWK COUNTY Phone (319) 833-3007 316 E. 5TH STREET ROOM 210 Fax (319) 833-3119 WATERLOO, IOWA 50703.4774 E-mail elections@co.black-hawk.ia.us ELECTIONS AND VOTER REGISTRATION DIVISION SUBJECT: 2016 WATERLOO CITY SPECIAL ELECTION EXPENSE This is to certify that the following costs were expended for the conduct of the 2016 Waterloo City Special Election on 7-12-16. Publication of Ballot $991.79 Ballot Printing $536.25 Precinct Officials (Polls)- Hours $3,538.38 Precinct Officials (AB)- Hours $76.25 Precinct Officials (HC)- Hours $33.25 Precinct Officials Mileage (Includes AB) $146.25 Polling Place Rental $30.00 Voting Machine Technician Mileage $33.54 Voting Machine Transportation Rental $194.36 Postage $239.71 Supplies $173.68 GRAND TOTAL: $5,993.46 Non -billable costs include: voter registration processing, administration, clerical expenses, and voting equipment. Witness my hand and seal of Black Hawk County this 3rd day of August, 2016. Karen Showalter Elections Manager INRCOG Iowa Northland Regional Council Of Governments 2 Wa Pho Fa e. 703 311 91 Staff Directory Name Kevin Blanshan Sheri Alldredge Ed Holm Jim Rodemeyer Brian Schoon Ashley Bakula Kyle Durant Cindy Knox Ben Kvigne Codie Leseman Brenda Ponto Jacki Schares Dan Schlichtmann Jacob Tjaden Hayley Weiglein Title Executive Director Director of Administrative Services Director of Transit Director of Housing Director of Development RTC Operations Manager Transportation Planner Housing Planner Environmental Planner Transportation Planner Accountant Safe Routes to School Coordinator Data Services Coordinator Community Planner Administrative Assistant Email Address kblanshan@inrcog.org salldredge@inrcog.org eholm@inrcog.org jrodemeyer@inrcog.org bschoon@inrcog.org abakula@inrcog.org kdurant@inrcog.org cknox@inrcog.org bkvigne@inrcog.org cleseman@inrcog.org bponto@inrcog.org jschares@inrcog.org dschlichtmann@inrcog.org jtjaden@inrcog.org inrcog@inrcog.org City Clerk Use Only Finance Committee Approval Date thS / City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the City Clerk $ 32,150.82 plus est. shipping costs of $ Department to expend to pay for or purchase Membership Dues with Iowa Northland Regional Council of Governments for FY2017 This purchase or expenditure is being made because: Several departments utilize their services throughout the year for assistance on project grants, etc. Vendor selected for this purchase: INRCOG n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Departments use their assistance with project grants, etc. services to the city. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: nGeneral Fund Bonds Road Use Tax Federal/other grants Sewer Other (specify) This expenditure is to be coded to the following budget line -item: 010-01-5710-1393 (Contributions & Subsidies) (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectf mitted, (Signature Dept. Head or Designee) Sanitation (Project Code) $ 1 154 $ 3a1 15tW Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\INRCOG Membership Dues.Expenditure Pre-Authorization.fyl7 (Mar 2010) INRCOG Iowa Northland Regional Council Of Governments Sold To: Waterloo City Hall 715 Mulberry Street Waterloo, IA 50703 Iowa Northland Regional Council of Govts 229 E ParkAve Waterloo, IA50703 Phone: 319 235-0311 Fax: 319 235-2891 Page: 1 Invoice Number: 18394 Invoice Date: 07/01/16 Due Date: 08/15/16 Customer ID: WATERLOO Item Code Description Quantity Unit Price Extended Amount 250 Membership Dues FY'17 Please remit to: INRCOG 229 E Park Ave Waterloo, IA 50703 1.00 32,150.82 32,150.82 Item Total: 32,150.82 PLEASE PAY THIS AMOUNT: $ 32,150.82 August 5, 2016 Mayor Quentin Hart 715 Mulberry St. Waterloo, IA 50703-5714 Dear Mayor Hart: INRCOGI want to take this opportunity to thank you for your continued support of INRCOG. As Iowa Northland Regional Council Of Governments in the past, in addition to being very busy with our core programs, i.e., transportation, economic development, environmental, housing and transit, we prepared numerous grant applications and worked on local planning contracts and project administration. Though Fiscal Year 2016 was a very successful year, it was not one without change, challenges and opportunities. In April, we began implementation of the Medicaid Modernization Initiative. In short, this privatization effort changed many aspects of our transit services, i.e., ride notification, rates, billings, etc. As with any new initiative, there are challenges; however, through the hard work of dedicated staff, we have positioned ourselves well in meeting these challenges with a focus on providing quality service to our users and growing our transit system. Also, we added a Safe Routes to School Coordinator as part of a partnership with the Iowa Bicycle Coalition and Upper Explorerland Regional Planning Commission. This partnership provides outreach to area schools with a focus on encouraging children to safely walk and bike to school. We are putting the finishing touches on INRCOG's new Strategic Plan that enhances our focus on promoting efficient and effective service to our members. Your continued support and feedback is critical in these efforts. For your benefit, we have attached our current INRCOG staff directory. If you have a project, initiative, or issue that you want to discuss or need assistance with, do not hesitate to contact us! Also, as the mayor of a community having membership in INRCOG, you are a member of the INRCOG Board of Directors. I encourage you to attend our quarterly Board meetings to get an update of our work on your behalf and to have the opportunity to share ideas with fellow elected officials in our region. I am always available to visit your community to discuss the services INRCOG provides. If that is something you are interested in, please contact me at kblanshan@inrcog.org or via phone at (319) 235-0311. CC: City Clerk Sincerely, Kevin Blanshan Executive Director City Clerk Use Only Finance Committee Approval Date /S City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the WFR Department to expend $ 1,305.00 plus est. shipping costs of $ None to pay for or purchase Fire Codes on line from 10/31/16-10/31/17. This purchase or expenditure is being made because: Annual update on JFCSS All Access. Subscription is from 10/31/16 to 10/31/17. Vendor selected for this purchase: NFPA-NFCSS SUBSCRIPTION PROCESSING n Bids or written quotes were taken on this purchase, as follows: n Bids or quotes were not taken on this purchase because: Single Source Provider Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑x General Fund Bonds n Road Use Tax Sewer n Sanitation Federal/other grants I I Other (specify) This expenditure is to be coded to the following budget line -item: 010-12-1400-1520 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respect S--11 (Project Code) $ 3,000.00 ✓ $ 3,000.00 (Signature Dbpt. Head or Designee) Sent over 081016. Date (Sign ture Finance Dept. Review) Date City Clerk Use Only Finance Committee Approval Date /S /L. City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,629.00 plus est. shipping costs of $ NA to pay for or purchase Dram/Shop Liquor Liability Insurance 9-7-16 to 9-6-17 for the Young Arena to serve beer and wine coolers, also Sunday sales. This purchase or expenditure is being made because: The Dram Shop/Liquor Liability Insurance is required by law. The insurance is an annual expenditure. Vendor selected for this purchase: PDCM Insurance Bids or written quotes were taken on this purchase, as follows: E Bids or quotes were not taken on this purchase because: PDCM has been the only company to submit a bid the past 13 years. PDCM is able to quote based on 2 million each common cause. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ri General Fund ❑ Road Use Tax ❑ Sewer Sanitation pi Bonds ❑ Federal/other grants Other (specify) This expenditure is to be coded to the following budget line -item: 010-37-4500-1364 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is $ 5,500.00 " and the current available balance is ubmitt d, $ 5,500.00 (Signature Dept. He • •-signee)' % Date (Sig ature Finan e Dept. Review) Date K:\shared goodies Worms penditure Pre -Authorization (Mar 2010) City Clerk Use Only Finance Committee / Approval Date 11/ /i City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 1,452.00 plus est. shipping costs of $ 326.00 to pay for or purchase Four (4) park benches This purchase or expenditure is being made because: to have benches on hand for requests for memorial benches in city parks Vendor selected for this purchase: Fry & Associates North Kansas City MO Bids or written quotes were taken on this purchase, as follows: x I Bids or quotes were not taken on this purchase because: benches need to match existing memorial benches in our park system. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax Sewer Sanitation Federal/other grants X Other (specify) donations This expenditure is to be coded to the following budget line -item: 010-37-4105-1567 37G FT.0008 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Respectfully submitted, $ 2,000.00 ✓ J- ✓ $ 1740 l.733 Y_ i ' 7'1 -riic-, 6 a L,c- r14 (Signature De : ead or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies \forms\Pre-Authorization park benches (3).xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date / / iY// b City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer $ 2.648.50 plus ext. shipping cost of $ 200.00 1/2 Ton Electrical Chain Hoist Department to expend to pay for or purchase This purchase or expenditure is being made because: Current chain hoist needing frequient repairs. Vendor selected for this purchase: Campbell Supply Co. []Bids or written quotes were taken on this purchase, as follows Campbell Supply Co. $2,848.50 with freight; Mc Master -Carr $3,23.31 with added chain & freight; Grainger Industrial Supply Harrington 15fpm $3,379.80 with added chain & freight; Grainger Industrial Supply Harrington 7fpm $3,081.90 with added chain & freight; Recommend purchase from Campbell Supply Co. nBids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: Road Use Tax: []Sewer: []Sanitation: []Bonds: ❑Federal/other grants: DOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1555 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 5,000.00 and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) Date (Signature Finance Dept. Review) Date '41 $ 4,392.24 3/1v ✓ CAMPBELL SUPPLY CO. INDUSTRIAL & CONTRACTOR SUPPLIES IOWA FALLS 710 S. Oak Iowa Falls, IA 50126 (641) 648-4621 * FAX (641) 648-4624 (800) 782-5134 CEDAR RAPIDS 2127 North Towne Ln., NE Cedar Rapids IA 52402 (319) 395-0991 * FAX (319)395-0003 (800)798-8665 SIOUX CITY 2650 Bridgeport Dr. Sioux City, IA 51111 (712)252-612200)5 X (712 252-6135 WATERLOO 325 W. llth St. Waterloo, IA 50702 (319)234-6613 *FAX (319)234-1401 (800)891-3044 web site address: www.campbellsupplyco.com e-mail address:campbell@campbellsupply.com BILL TO: CITY WATERLOO WATER POLL CONTROL 3505 EASTON AVE. WATERLOO IA 50702 ATTN: WILL CALL DICK 230-3889 QUOTE TYPE: HOIST QUOTE SHIP CITY WATERLOO WATER POLL TO. CONTROL 3505 EASTON AVE. WATERLOO IA 50702 Quote Number : 2037003-0000-02 Quote Date : 07/20/16 ** QUOTATION ** Page Number : 1 ORDERED QUANTITY, ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNT 1 1 *CM 2752CF HOIST LODESTAR F 16FPM 1/2T *CM 2788 SUSPENSION RIGID HOOK 7-10 DAY LEAD TIME **FREIGHT EST $150.00 ***106 LBS*** Y -l/.O /At- 2599.0000 49.5000 2599.00 49.50 QUOTE TOTAL RI-IONDA DAVIS 2,648.50 2aga0 2 i Sits. 5o JAKE RASBECK OUTSIDE SALES INSIDE SALES PRICES SUBJECT TO CHANGE UPON MANUFACTURER'S PRICE INCREASES. McMaster -Carr Page 1 of 1 ! M(MASTER•CARR, OVER 555.000 PRODUCTS (63n) 833-mo0 (63o) 634-9427 (far) chi.sale6@mcnuner.com Text 75420 Electric Chain Hoists CM Valuslxr and CM Lodestar NH Harrington NER2 and Hamnglon SNER works when there is no power. Power cords do not include a plug (view our offering of Plugs). Hoists for continuous use have a fan -cooled motor and a flip -down cover for quick maintenance. Maximum height limit switch prevents the load from hitting the hoist. Minimum height limit switch prevents the load from hitting the ground. Warning: Never use to lilt people or items over people. Cap., Lifting Hook Body Choose a Voltage -- 10.fl. Lift 15-fl lift 2 lbs. Sited, f m nm Clearance OpeWtl Material Features Specifications Met - - - - For Use 30 mins./hr. CM Lodestar NH 3316T96G $2,500.17 $2,fi62.47 $'e 1,100 8 20' 11/8' Aluminum Chain Container ANSI/ASME B30.16, ANSVASME 120V AC, 20V AC/460V AC Maximum Height Limit Switch H4 Minimum Height Limit Switch Overload Protection 1,100 16 14" 1' Aluminum ChainContainerHNSVASME B30.76, ANSI/ASME 240V AC, 33167957 2,578.31 2,673.31 2 MaximummHeight Limit Switch H4 240V AC/460V AC Minimum Height Limit Switch Overload Protection ._in_SI..._._ 30. _.__._... __..._.- -,_____._- t2OV AC, 3316T968 2,85797 2,973.62 1,100 32 18' 1 1re" Aluminum MaximumContainer ANSVASME B30.16, ANSI/ASME 240V AC/430V AC Maximum Height Llmit Switch H4 Minimum Height Limit SVilch Overload Protection ..._.__..._. -_ _ ... _......._ ... -_... CM Valuator B4TrT2 2,105.00 2,209.70 2 1,100 18 15" 1" Aluminum Chain Container _ 120V AC, Overload Protection 240V AC4460V AC For Continuous Use Harrington NER 2 2,000 14 17" 1 1/4" Aluminum Chain Container Overload Protection 2,000 28 -_-17" 1 118" Aluminum Chain Container Overload Protection Electric Chain Hoists ANSI/ASME B30.16, ANSI/ASME 240V AC, 460V AC 2672T56 2,850.42 2,763.37 2 H4 ANSI/ASME B30.16, ANSI/ASME 240V AC, 460V AC 2872T64 3,894.67 3,807.62 H4 25 ^ 15° -°° 11 ° 3v23.3! httrr//www mcmaster cnm/ 8/4/2016 WP5704611 Harrington Electric Chain Hoist, 20 ft. Lift - Grainger Industrial Supply Page 1 of 3 .®..1 EMAIL Material Handling I Hoists and Trolleys I Electric Hoists HARRINGTON Harrington Electric Chain Hoist, 20 ft. Lift 62,518.20-$12,436,20 TECHNICAL SPECS Classification H4 Trolley Configuration Hook Mounted - No Trolley Load Capacity Lift Item Voltage 1 Selected V 1 Selected V Please Select y Please Select Number of Speeds Lift Speed Phase Motor HP Please Select sy Please Select .. Please Select V Please Select V Min. Between Hooks Amps t Low Volts Please Select N/ Please Select How can we improve the Search Experience? Your Filters: Load Capadty 1000 Ib. 0 Lift 20 ft Clear All Select items to compare 11 Products Compare / Item # GHJT4 Mfr. Load Mode Capacity Lift # Item Voltage Number of Speeds Lift Speed ❑ View Previously Purchased Products Only +Add to List Price SNE 1000 Ib. 20 ft. Electric Chain 115/230 1 15 fpm $3,079.8 R005 Hoist 0 leach S-20 TECHNICAL SPECS Load Capacity Item ADD TO CART Ship To 50702 v Pick Up Expected to anive Tue. Aug 09. Ocstr I00. o4 Pr-Zoo..o HARRINGTON Catalog Page# 1320 H4 Electric Chain Hoist, 1000 Ib. Load Capacity, Price 115/230V, 20 ft. Lift, 15 fpm $3,079,80 / each item* 6H,1T4 Mfr. Model # SNER005S-20 1000 lb. Electric Chain Hoist Click here to save money on a similar product! Lift 20 ft. Voltage 1151230 Oty httns://www.2rainaer.com/Droduct/HARRIN GTON-Harrington-Electric-Chain-WP 5704611... 8/4/2016 1000 lb. Electric Hoists - Hoists and Trolleys - Grainger Industrial Supply Page 1 of 1 Matenal Handling I Hoists and Trolleys ©I Electric Hoists FILTER RESULTS BY APPLIED FILTERS CLEAR ALL Item 0 Electric Chain Hoist Lift ©20ft. Load Capacity O 1000 lb. Min. Between Hooks 0 14" Phase © 1 Trolley Configuration 0 Hook Mounted - No Trolley Search within these results GO LOAD CAPACITY el 1000 lb (1) LIFT 0 10 ft. (1) 15 ft. (1) 20 ft. (1) ITEM ® Electric Chain Hoist (1) PHASE ▪ 1 (1) TROLLEY CONFIGURATION p Hook Mounted- No Trolley (1) MIN. BETWEEN HOOKS ® 14" (1) ❑ 14-5/8" (1) ❑ 18" (1) ❑ 18-5/16" (1) • 19-3/32' (1) ❑ 20-112" (1) ELECTRIC HOISTS 1 Result Found that Includes 1 Product t;44 How can we improve the Search Experience? Sort results by: Top Sellers ::Grid 1 ; List 1 ®Table 1 Results per page: 161 321 48 JCompare A A HARRINGTON H4 Electric Chain Hoist, 1000 Ib. Load Capacity,115123010" Lift, 7 fpm Item # 6HJT1 Mfr. Model # SNER005L-20 Electric Chain Hoist, Load Capacity 1000 Ib., Lift 20 ft., Classification H4, Number of Speeds 1, Lift Speed...More G s.,rn 10©.co � ZpO.eo a'. EMAIL $ PRINT LJ View Previously Purdlased Products Only How can we improve the Search Experience? Price 52,781 90 / each Grid i=List 1 ®Table I Results per page: 161 321 48 Qty: ADD TO CART +Add to list Expected to arrive Fri. Aug 05. Ship To 50702 Ni Pick Up Catalog Page# 1320 Note: Product availability is real-time basis and adjusted continuously. The product will be reserved for you when you complete your order. More 0 Not today Please don't invite me again httns: //www. eraineer.com/cateQory/electric-hoists/hoists-and-trolleys/material-handling/eca... 8/4/2016 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,435.20 plus est. shipping costs of $ to pay for or purchase 80 Bags of Reflectorized Beads This purchase or expenditure is being made because: Annual Painting and Marking of streets Vendor selected for this purchase: Iowa Department of Transportation ❑X Bids or written quotes were taken on this purchase, as follows: Iowa Department of Transportation Ames, Iowa $1,435.20 n Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds Road Use Tax I I Sewer Federal/other grants ❑ Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1581 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Res•ectfully submitted, Signature Dept. He :d or Designee) Sanitation (Project Code) $ 40, 500.00 $ 39,518.58 (Signature Finance Dept. Review) Date K:\shared goodies\forms\2016-August- Pre-Auth - TO - IDOT - Beads. $1,435.20.xlsx (Mar 2010) n City Clerk Use Only Finance Committee Approval Date /S Tito City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Traffic Operations Department to expend $ 1,238.86 plus est. shipping costs of $ to pay for or purchase 1 - Antique Street Lamp Pole This purchase or expenditure is being made because: Replace pole on Prospect Blvd. after Leisure Services mowers damaging it. Vendor selected for this purchase: Crescent Electric QX Bids or written quotes were taken on this purchase, as follows: Crescent Electric Waterloo, Iowa $1,238.86 Only Electric Supply Company locally that could supply this type of pole. [i Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund �X Road Use Tax n Sewer Sanitation Bonds ❑ Federal/other grants n Other (specify) This expenditure is to be coded to the following budget line -item: 266-17-7120-1521 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is Respectfully submitted, /Aft 044 i,� 'frf1C (S gnature Dept. or esignee) Date (Project Code) $ 29,800.00 / $ 29,731.28 z2a (,q, tpb \ -'1 r -III (Signature finance Dept. Review) Date K:\shared goodies \forms\2016-August- Pre -Ruth - TO - Crescent - antique pole for Prospect Blvd. $1,238.86.xlsx (Mar 2010) Budget Amendment Descriptions for 8/15/2016 Finance Committee Meeting Agenda: 1. Approve the project budget amendment for the Chamberlain demolition grant in the amount of $26,819, as submitted by Planning Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance 9ommittee approval required? YES NO ) If so, date approved: City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 17 submitted by the PLANNING Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct # Acct Name Proj Code Amount 224 32 5851 3350 state grant BGEDI 9191 26,819.00i224 32 5851 1396 demo BGEDI 9191 24,819.00 224 32 5851 1390 other contractual set BGEDI 9191 2,000.00 TOTAL $26,819.00 TOTAL $26,819.00 This amendment is being requested because: to carryover remaining expense budget into fy17 for the Chamberlain demo grant. This was a $380,000 grant; spent $353,180.96 leaving a balance of $26,819.04 per Nancy Gulick in Community Development. Prior Committee Actions (Dates): (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date Date Posted (Finance Dept.) K:\users\shared goodies \forms\0hamb grant carryover fyl3.xls (Apr 2003) NOEL ANDERSON From: Sent: To: Subject: Kuntz, Sherry (Grassley) <Sherry_Kuntz@grassley.senate.gov> Wednesday, July 06, 2016 10:20 AM MICHELLE WESTPHAL; NOEL ANDERSON; RUDY JONES FW: Congressional Notification: Expiring EDI-SP Grants (Iowa) From: Hardy IV, Stanley(mailto:Stanley.HardylV@hud.gov] Sent: Friday, July 61, 2316 9:25 AM Subject: Congressional Notification: Expiring EDI-SP Grants (Iowa) Iowa Delegation, Congressional Notification: There are a few Economic Development Initiative- Special Project grants (formally known as earmarks) from FY2009 that are set to expire on September 30th, 2016 (Note: September 16, 2016 is the deadline to drawdown funds to ensure grantees receive funding by the statutory deadline of September 30, 2016). The program office who manage these grants have sent n ,rot s letters to the grantee notifying them the approaching deadline. The grantee must contact there grant manager at HUD as soon as possible to rectify their contact information and complete any necessary steps to drawdown their funds before the deadline. Gh0 1Z� Grant Number Grantee B-09-SP-IA-0191 Please let me !<- Thanks, City of Waterloo additional questions. Authorizing Language City of Waterloo, IA for demolition and redevelopment of a blight area Stanley Hardy Office of Congres::ional & Intergovernmental Relations d 2 Lib Z , b13 U.S Department cf Housing & Urban Development Washington, DC 44, ii( I,V 1 PATTIE MAGEE From: NANCY GULICK Sent: Friday, August 05, 2016 11:30 AM To: PATTIE MAGEE Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) 224-32-5851-1111, 1121,1122 and 1123 I did not budget any funds in activity 5851 this fiscal year because 1 thought the project was completed. Let me know if you need anything else. From: PATTIE MAGEE Sent: Friday, August 05, 2016 10:36 AM To: NANCY GULICK Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) Ok, I'm doing a budget amendment carrying over remaining project budget into this fiscal year. Chris said to allow $2000 for admin expenses and the remaining $24,000 for demo. Can you give me the line item to use for the admin costs? Thanks. From: NANCY GULICK Sent: Thursday, August 04, 2016 4:42 PM To: PATTIE MAGEE Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) Yup, I have 17,934.90 From: PATTIE MAGEE Sent: Thursday, August 04, 2016 4:38 PM To: NANCY GULICK Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) Nancy, Did a little more checking on my end, I'm showing $17,934.32 remaining in demo. Sound closer to your figure for demo? From: NANCY GULICK Sent: Friday, July 08, 2016 10:58 AM To: NOEL ANDERSON; PATTIE MAGEE; MICHELLE WEIDNER Cc: RUDY JONES; CHRIS WESTERN Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) Noel, we have been keeping track. Semi-annual reports are submitted to our HUD-EDI representative and you are cc'd on them. I can send over the reports again- just let me know. As a summary, we received release of funds 5/17/2010. It was a $380,000 grant for Chamberlain. The last bill/drawdown was done on Sep 18, 2015. We have spent $353,180.96 leaving a balance of $26,819.04. Let me know if you need anything else. Thanks Nancy From: NOEL ANDERSON Sent: Friday, July 08, 2016 9:32 AM 1 MICHELLE WEIDNER GULICK; PATTIE MAGEE; (Iowa) Cc NANCY CHRIS WESTERN Expiring EDI SP Grants Su RUDY RE: Congressional Notification: Exp' 9 Subject: report on what the funds have been spent — the CDBG office ema niing b l tracking these federal expenses. Please send a rep Nancy e spent on in past, any balances or reimbursements due for funds spent. Thanks Noel Noel Anderson City Department CommfWaterloo Community P ann'ng &rDevvelopment City Hall 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319.291.4366 Fax: 319,.291.4262 Cell: 319.290.6357 Websites: City — ofwaterlooiowa.com Brownfields: www.thenewwaterloo.com "Can't fail is arrogance. Won't fail is confidence."— Lord John Roxton From: NANCY GULICK Sent: Thursday, July 07, 2016 11:04 AM ICHELLE WEIDNER To: NOEL ANDERSON; PATTIE MAGEE; Cc: RUDY JONES Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) That is an award that was for Chamberlain demo. Thanks Nancy From: NOEL ANDERSON Sent: Thursday, July 07, 2016 10:59 AM To: PATTIE MAGEE; NANCY GULICK; MICHELLE WEIDNER Cc: RUDY JONES Subject: FW: Congressional Notification: Expiring EDI-SP Grants (Iowa) Pattie or Nancy — can someone track down what B-09-SP-IA-0191 is for? Thanks, Noel Noel Anderson Community Planning & Development Director City of Waterloo Community Planning & Development Department City Hall 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319.291.4366 Fax: 319,.291.4262 Cell: 319.290.6357 Websites: City — www.cityofwaterlooiowa.com Brownfields: www.thenewwaterloo.com "Can't fail is arrogance. Won't fail is confidence."— Lord John Roxton From: NOEL ANDERSON Sent: Wednesday, July 06, 2016 1:52 PM To: 'Kuntz, Sherry (Grassley)'; MICHELLE WESTPHAL; RUDY JONES Subject: RE: Congressional Notification: Expiring EDI-SP Grants (Iowa) Sherry — thanks for email. I will check on this today. I was not aware we had any such funds left, so it may be spent but not properly documented/closed out. If it is not spent, that would be news to me. As I noted — we will check ASAP. Thanks, Noel Noel Anderson Community Planning & Development Director City of Waterloo Community Planning & Development Department City Hall 715 Mulberry Street Waterloo, Iowa 50703 Phone: 319.291.4366 Fax: 319,.291.4262 Cell: 319.290.6357 Websites: City— www.citvofwaterlooiowa.com Brownfields: www.thenewwaterloo.com "Can't fail is arrogance. Won't fail is confidence. "— Lord John Roxton From: Kuntz, Sherry (Grassley) [mailto:Sherry KuntzOgrassley.senate.gov] Sent: Wednesday, July 06, 2016 10:20 AM To: MICHELLE WESTPHAL; NOEL ANDERSON; RUDY JONES Subject: FW: Congressional Notification: Expiring EDI-SP Grants (Iowa) From: Hardy IV, Stanley [mailto:Stanley.HardvIVCa>hud.gov) Sent: Friday, July 01, 2016 9:25 AM Subject: Congressional Notification: Expiring EDI-5P Grants (Iowa) Iowa Delegation, Congressional Notification: There are a few Economic Development Initiative- Special Project grants (formally known as earmarks) from FY2009 that are set to expire on September 30`h, 2016 (Note: September 16, 2016 is the deadline to drawdown funds to ensure grantees receive funding by the statutory deadline of September 30, 2016). The program office who manage these grants have sent numerous letters to the grantee notifying them the approaching deadline. The grantee must contact there grant manager at HUD as soon as possible to rectify their contact information and complete any necessary steps to drawdown their funds before the deadline. 3 Grant Number B-09-SP-IA-0191 Grantee City of Waterloo Please let: me know if you have additional questions. Thanks, Stanley Hardy Office of Congressional & Intergovernmental Relations U.S Department of Housing & Urban Development Washington, DC Office: (202)402-6713 Authorizing Language City of Waterloo, IA for demolition and redevelopment of a blight area 4