HomeMy WebLinkAbout08/01/2016FINANCE COMMITTEE
August 1, 2016
5:10 PM
Harold E. Getty Council Chambers
Members
Chairperson Ron Welper
Vice Chairperson Bruce Jacobs
Tom Powers
Roll Call:
Approval of Agenda
Approval of Minutes
Minutes of July 25, 2016, as proposed.
NEW BUSINESS
TRAVEL REQUESTS
1. Sam Barrett, Sanitation Operations Supervisor
Class/Meeting: Solid Waste Composting (on-line)
Destination: Waterloo, IA
Dates: TBA Amount not to exceed: $175.00
2. Chief Trelka and Lt. McClelland
Class/Meeting: Training / Consultation Garry McFadden
Destination: Charlotte, NC
Dates: August 23-25, 2016 Amount not to exceed: $1,176.00
3. P.O. Saunders
Class/Meeting: International Outlaw Motorcycle Gang Investigators Association
Conference 2016
Destination: Kansas City, MO
Dates: August 21-26, 2016 Amount not to exceed: $1,148.00
4. Refund request for garbage collection fees paid on a vacant property located at 511
Hope Avenue in the amount of $484.06.
5. Refund request for garbage collection fees paid on a vacant property located at 715
Lorraine Street in the amount of $216.00.
6. Refund request by CLH Management for garbage collection fees paid while
contracted with a private hauler for properties located at 803 and 811 Sonya Drive, in
the amount of $93.80.
7. Refund request for overpayment of fees for yard waste and extended services which
were billed in error for property located at 934 Lincoln Street, in the amount of
$85.40.
8. Pre -Authorizations to Expend over $1,000.00
Engineering
Amount and Estimated S/H: $18,466.70
Expenditure: The repair of a sanitary sewer manhole at the end of Nevada Street.
Fire
Amount and Estimated S/H: $4,000.00
Expenditure: Consumables for classes held on site at the Training Center.
Garage
Amount and Estimated S/H: $22,902.67
Expenditure: Engine replacement - Parks refuse truck - 410804.
Human Rights
Amount and Estimated S/H: $8,000.00
Expenditure: Television advertising (KWWL).
Human Rights
Amount and Estimated S/H: $2,000.00
Expenditure: Billboard Advertising (Lamar Advertising).
Leisure Services
Amount and Estimated S/H: $1,678.00
Expenditure: Two (2) light posts with mini acorn globes.
Leisure Services
Amount and Estimated S/H: $12,000.00
Expenditure: Rental of portion of maintenance building space at 304 W. 5th Street
to cover August 2016 through July 2017. (FY Budget 2017)
MIS
Amount and Estimated S/H: $1,214.21
Expenditure: Annual maintenance contract for Dell Server.
Police
Amount and Estimated S/H: $5,255.10
Expenditure: Repair squad car #409 which was involved in an accident.
Police
Amount and Estimated S/H: $16,980.00
Expenditure: Renewal of the annual support agreement for Shieldware, Tracs
software and NCIC server for July 2016 to June 2017.
Safety Committee
Amount and Estimated S/H: NTE $1,000.00
Expenditure: Wellness and Safety Fair prizes / Work Apparel.
Traffic Operations
Amount and Estimated S/H: $1,932.50
Expenditure: Directional bore and conduit installation at W. Park Avenue and
Commercial Street.
Sewer Department
Amount and Estimated S/H: $3,006.50 + $200 S/H
Expenditure: Seven (7) Pressure Switches for Digester Boilers.
BUDGET LINE ITEMS TO BE AMENDED
9. Approve the budget amendment for general obligation bond proceeds sold in prior
years that were not spent as of June 30, 2016, in the amount of $5,335,758, as
submitted by the Finance Department.
BIT ,T S PAYMENT
10. August 1, 2016.
ADJOURNMENT
Suzy Schares, CMC
City Clerk/Human Resource Director
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FYA% BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
.92S -/;;-5 `'oo J ''
%DULL
P
/ 7! -'
Copy - Department
NAME(S) AND POSITION(S):
Sam Barrett
Sanitation Operations Supervisor
DATE:
July 27, 2016
NAME OF CLASS / MEETING:
Solid Waste Composting
DEPARTURE DATE:
N/A
DESTINATION: Waterloo, IA
DEPARTURE POINT
IF NOT WATERLOO:
DATE(S) OF MEETING:
RETURN DATE:
N/A
TBA
PURPOSE OF TRAVEL/TRAINING: Attend Solid Waste Composting on-line webinar, provided by Kirkwood
Community College. Course provides 2.5 CEU's and certification in composting.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
X COST $ 175.00
YES NO
METHOD OF TRAVEL:
N/A CITY VEHICLE
AIRFARE
DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
LODGING
MEALS
REGISTRATION
MILEAGE/FUEL
TOTAL FOR ALL: $
TAXI
PARKING
AIRFARE
MISC/TOLLS
BUDGET LINE ITEM: 525-15-5400-1315
GRANT REIMBURSABLE
YES NO
REQUIRED CERTIFICATION
YES NO
TOTAL: $ 175.00
PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
DEPARTMENT HEAD
July 27, 2016
I APPROVE THIS TRAVEL REQUEST
DATE DATE
K:\Shared Goodies\Forms\Travel Request Form January 2010
TRAVEL REQUEST
CITY OF WATERLOO
NAME(S) AND POSITION(S):
Chief Trelka Lt. McClelland
FINANCE DEPT. STAFF ONLY
LINE ITEM USED -46r1 /1gc dd) 1/ 0-41D
FY _2017_ BUDGETED X/r{0jj1) /060
EXPENDED YTD
THIS REQUEST 56.8 "� � �y
LEFT AFTER THIS
REQUEST e//93
DATE ?Jc 7-�/- /b
NAME OF CLASS / MEETING:
Training/Consultation Garry McFadden
DATE
riginal - c.lermance wpy - uep
July 26th, 2016
DEPARTURE DATE:
August 23, 2016
DESTINATION Charlotte, North Carolina
DEPARTURE POINT
IF NOT WATERLOO: Checking all prices
Return Date:
August 26th, 2016
DATE(S) OF MEETING:
August 24-25th, 2016
PURPOSE OF TRAVEL:
Director Trelka is requesting authorization for him and Lt. McClelland to attend training put on by Detective Garry
McFadden in Charlotte, North Carolina, on August 23 thru the 26th, 2016.Driector Trelka and Lt. McClelland will meet
with and train with Charlotte -Mecklenburg Detective Garry McFadden (Ret.). Detective McFadden has investigated or
was involved in the investigation of over 800 homicides over his 35 year career. Detective McFadden has successfully
developed and implemented several programs in high crime areas that have resulted in a reduction in crime in those areas.
He has also introduced programs that have successfully improved police/minority community member relations. Det.
McFadden charges no fee for this initial 8-hour consultation where visiting officers experience his programs firsthand.
Visiting officers are responsible for travel and lodging
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
CITY VEHICLE PRIVATE VEHICLE
x AIRFARE DEPARTING FROM: Checking all prices
ESTIMATE OF COST:
$300.00 LODGING 50.00 Taxi
$226.00 MEALS .00 Parking
$.00 REGISTRATION 600.00 AIRFARE
$.00 MILEAGE/FUEL .00 Baggage fee
TOTAL FOR ALL: $ 1176.00
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x
YES NO
TOTAL: $ 588.00 PER PERSON
REQUIRED CERTIFICATION
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
oEPARTMENT HEAD MAYOR
DATE
//.te
DATE
TRAVEL REQUEST
CITY OF WATERLOO
FINANCE DEPT.
LINE ITEM USED
FY _2017 BUDGETED
EXPENDED YTD
THIS REQUEST
LEFT AFTER THIS
REQUEST
DATE
Original - Clerk/Finance
STAFF ONLY
010-11-1100-1346
000)
:Wiz 7'26-/4,
Copy - Department
NAME(S) AND POSITION(S):
P.O. Joe Saunders
DATE
July 22nd, 2015
NAME OF CLASS / MEETING:
International Outlaw Motorcycle Gang Investigators
Association Conference 2016
DEPARTURE DATE:
August 21 st, 2016
DESTINATION Kansas City, Missouri
DEPARTURE POINT
IF NOT WATERLOO:
Return Date:
August 26t, 2016
DATE(S) OF MEETING:
August 21st thru 26th, 2016
PURPOSE OF TRAVEL:
Lieutenant Campbell is requesting authorization to send Officer Joe Saunders to the 2016 International Outlaw
Motorcycle Gang Investigators Association Conference in Kansas City, Missouri. The conference with cover
officers safety, traffic stops, advanced CA management, human trafficking, outlaw motorcycle gangs, law
enforcement networking, Innovative enforcement, OMG updates and current trends, court room testimony,
interviewing OMG members and social media related to outlaw motorcycle gangs. P.O. Saunders is the president
of the Iowa Chapter of the Midwest Motorcycle intelligence Organization and also instructs Biker 101 throughout
the state and to the Waterloo Police Department officers. A city vehicle will be needed for the training.
WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL:
x COST $
YES NO
METHOD OF TRAVEL:
x CITY VEHICLE
AIRFARE DEPARTING FROM:
PRIVATE VEHICLE
ESTIMATE OF COST:
$750.00 LODGING
$248.00 MEALS .00
$.00 REGISTRATION .00
$150.00 MILEAGE/FUEL 00
TOTAL FOR ALL: $ 1148.00
Rental car
PARKING
AIRFARE
Baggage fee
BUDGET LINE ITEM:
x GRANT REIMBURSABLE
YES NO
x REQUIRED CERTIFICATION
YES NO
TOTAL: $ 1148.00 PER PERSON
I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE
AND IS NECESSARY AND BENEFICIAL TO THE
CITY OF WATERLOO
I APPROVE THIS TRAVEL REQUEST
DEPARTMENT HEAD MAYOR
/If
DATE
DATE
City of Waterloo
Expenditure Pre -Authorization Request Form
(ay Clerk Use Only
f mance Connniltne ,g�
Approval Date il
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Engineering Department to expend
$ 18,466.70 plus est. shipping costs of $ to pay for or purchase
the repair of a sanitary sewer manhole al the end of Nevada Street.
This purchase or expenditure is being made because.
The Cedar River is eroding the bank around the sanitary sewer manhole. This repair
will make the manhole watertight and protect it from erosion.
Vendor selected for this purchase: Boulder Construction
F1
Bids or written quotes were taken on this purchase, as follows:
Boulder Construction: $18,466.70
PCI Construction: $19,691.20
Vieth Construction: $21,684.50
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund I I Road Use Tax n Sewer I I Sanitation
nBonds
nFederauother grants Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-2163
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfu submj
(Sfna ure De Head or Designee)
Ta7/i6
D to (Signa
(Project Code)
$ 258,309.00 /
$ 258,309.00
u/, ,�ril
re Finance Dept. Review) Date
K:lshared goodiesVformsdVevada Street Pre-Auth (Mar 2010)
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR/HMRTC Department to expend
$ 4,000.00 plus est. shipping costs of $ 0.00 to pay for or puchase
consumables for classes held on site at the Training Center
This purchase or expenditure is being made because:
This is a service we provide our customers. Some organizations prefer to keep their
employees on site rather than allow them to leave for lunch. As this is optional to our
customers and varies by number of classes held at the Center we can only estimate cost.
El Bids or written quotes were taken on this purchase, as follows:
El Bids or quotes were not taken on this purchase because:
We have used various options and agencies over the years and use those who
provide us the best quality and delivery versus cost.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
n General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
n
Bonds
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
Food Service 010-12-1415-1394
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respe
(Project Code)
$ 4fvvo`�`
(Signature Dept. Head 4 Designee) Date (Signature Finance Dept. Review) Date
users\shared goodies\forms\Consumablesexpauthl5.xls(Oct 2000)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date &/0 // so
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Central Garage
$ 22,902.67 plus est. shipping costs of $ 0.00
Engine replacement - Parks refuse truck - 410804
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Engine burning excessive oil/ turbocharger leaking (emergency repair)
Vendor selected for this purchase: Witham Auto Center
❑ Bids or written quotes were taken on this purchase, as follows:
I I Bids or quotes were not taken on this purchase because:
OEM only
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax n Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
414-37-4100-2117
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
7-Z 1-ic
(Project Code)
$ 50,000.00 '"
$ 42,401.26 +7-
K:\shared goodies \forms\Central Garage - Parks Refuse Truck - July 2016.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date / //
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 8,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Television advertising (KWWL)
This purchase or expenditure is being made because:
as part of our advertising campaign to affirmatively further fair housing
Vendor selected for this purchase:
n Bids or written quotes were taken on this purchase, as follows:
Q Bids or quotes were not taken on this purchase because:
we feel that KWWL is a good arena to help us affirmatively further fair housing.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax n Sewer 0 Sanitation
❑ Bonds ❑X Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-27-2510-1351 27 FHAP FY13 PART
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
(Project Code)
$ 10,000.00
and the current available balance is $ 10,000.00 /
Ily sub ted,
7-7-5-2o(zi 7-a7-/(o
t i.nature Dept. Heed or D_ ignee) Date ( ignture Finance Dept. Review) Date
K:\shared goodies\forms\Expendit re P---Authorization KWWL.xIs (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date 54 /1
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Human Rights Department to expend
$ 2,000.00 plus est. shipping costs of $ N/A to pay for or purchase
Billboard Advertising (Lamar Advertising)
This purchase or expenditure is being made because:
as part of our advertising campaign to affirmatively further fair housing
Vendor selected for this purchase:
(1 Bids or written quotes were taken on this purchase, as follows:
�X Bids or quotes were not taken on this purchase because:
we feel that Lamar Advertising is a good arena to help us affirmatively
further fair housing
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
❑ Bonds
Road Use Tax ❑ Sewer n Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-27-2510-1351 27 FHAP FY13 PART
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and ■ - current available balance is
ubmitte
$ 10, 000.00
$ 1.97896-60
7 ' -- 249 (6 %I �Gr Pic- (e)-(-z-4-1a& 7-2-1-1
(Signature Dept. Head Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies Worms) xpendi re Pre -Authorization LAMAR.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 1,678.00 plus est. shipping costs of $ to pay for or purchase
Two (2) light posts with mini acorn globes.
This purchase or expenditure is being made because:
to replace two posts that were broken in Leavitt Park.
Vendor selected for this purchase: Chick -A -Pen Hill Des Moines IA
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This vendor sells the lamps that match the other lamps in Leavitt Park.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
n
General Fund
Bonds
Road Use Tax
Sewer
Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4100 1371
Sanitation
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
spect u ub tttd,
gna ure De.. 'mad or Designee)
$ 22,050.00 V
$ 21,479.00
7,97-4
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date '9/' 1
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 12,000.00 plus est. shipping costs of $ to pay for or purchase
Rental of portion of maintenance building space at 304 W 5th Street.
This will pay for months of August 2016 through July 2017. FY budget 2017
This purchase or expenditure is being made because:
to relocate equipment and maintenance operations for the downtown area
maintenance crew.
Vendor selected for this purchase: JSA Development LLC
X
Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
Facilities available for this purpose are limited in the downtown area.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund
Bonds
Road Use Tax Sewer n Sanitation
Federal/other grants Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4110 1390 Fiscal Year 2017 budget
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitt
(Project Code)
$ 13,000.00 i
$ 13,000.00
7-. 7-4(Signature @�}1FHead or Designee) Date (Si ature Finance Dept. Review) Date
K:\shared goodies\forms\JSA Preath.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 13/t/(1.,
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 1,214.21 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Annual maintenance contract for Dell Server
Vendor selected for this purchase: Dell
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Dell recommended vendor for maintenance renewal.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
ElGeneral Fund 0 Road Use Tax ❑ Sewer Sanitation
Bonds I I Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-01-8220-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ / 9, (00
( 7 21-I
(Signature De t. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Pre-Auth Dell Server Maintenance.xls (Mar 2010)
Extended Services Quote Information
1024477520745
Customer Information
July 25, 2016
CITY OF WATERLOO
1670783
Dell Contact Information
Eddy Ortega
APOS Services Consultant
Eddy Ortega@DELL.com
Phone: 1-800-247-4618 ext. 4253140
Fax: 1-866-584-8581
Dell Extended Services Details
Current Equipment Information
Service Tag
Model
FWS7HS1 POWER
EDGE T710
Service
Contract
Type
ND
Ship Date
2/1/2012
Service Contract Expiration
2/1/2015
Service Contract New Contract
Type End Date
ND PSP
Service
Extension
7/24/2017 $ 1,015.21
Reinstatement
Fee
Total Price
$ 199.00
$ 1,214.21
6H
Contract
Descriptions
ProSupport 2HR 7x24 Onsite/6HR Resolution
S1/S9
ProSupport 4HR 7X24 Onsite
8H
ProSupport 8HR 7x24 Onsite
S4
BASIC 4HR 5x10 Onsite
NO
Next Business Day Onsite Resolution
ND
Next Business Day Onsite
NP
BASIC Next Business Day Parts Only
SP
BASIC Same Day Parts Only
AE
Advanced Exchange
RR
Return to Depot
FR
Rapid Return for Repair
R5
Retail Next Business Day Onsite + 5 Peripherals
SR
Retail 4HR 7x24 + 5 Peripherals
PS
ProSupport Technical Support
PSMC
ProSupport Mission Critical Technical Support
PSPMC
ProSupport Plus Mission Critical Technical Support
PSP
ProSupport Plus Technical Support
PY
ProSupport Plus EUC
EPS
Enterprise ProSupport Technical Support
EPSMC
Enterprise ProSupport Mission Critical Technical Support
RS
Retail Technical Support
LT
Limited Technical Support
CC
Accidental Damage/Complete Care
KK
Keep Your Hard Drive
SH
SATA Hard Drive Service
IE
IT Advisory Services Essential Package
IS
IT Advisory Services Strategic Package
DL
Z2
0.timize
Software
Data Prog Base
Z3
Data Prog Exp
Z8
Enter Mgr Chargeback
ZB
Fast Track Base
Confidential - Dell Computer Corporation
Extended Services Subtotal
Reinstatement Fees
Parts
Subtotal:
Discounts Applied
Total:
1,015.21
$ 199.00
1,214.21
$
,214.21
Pricing does not include sales tax where applicable.
This quotation is valid for 30 days.
Purchase Order Requirements
Please remember to include the following information:
- Billing address
- Shipping address, including a contact name & phone number
- Terms stated as 'Net 30'
- A total dollar amount
- An authorizing signature (if required)
Please attach a copy of your Dell quote, or reference the Dell quote
number(s) on the purchase order.
Page 1 0f 2
ZC
Fast Track Exp
ZD
Live Vol Base
ZE
Live Vol Exp
ZF
Multi Controller
ZG
Remote In Replay Base
ZH
Remote In Replay Exp
ZI
Replay Mgr Enter License
ZK
Replay Mgr MS
ZL
Stor Ctr Core Base Bundle
ZM
Upgrade Replay Mgr Enter License
ZO
Live Volume+ RIRA Base
ZP
Live Volume + RIRA Exp
ZO
Vmware
ZR
Stor Ctr Core Exp Bundle
ZU
zNAS High Availability Cluster
ZV
zNAS Base
ZW
SV/GD/PL
Legacy Contracts
zNAS Ex.
{No longer available )
Silver/Gold/Platinum
TS
Client Gold Technical Support
IPS
IT ProSupport
IPSMC
IT ProSupport Mission Critical
Questions about Services? Click here.
Support Questions? Click here.
Confidential - Dell Computer Corporation
Page 2 0( 2
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 5,255.10 plus est. shipping costs of $ 0.00 to pay for or purchase
repair squad car # 409 which was involved in an accident
City Clerk Use Only
Finance Committee
Approval Date 'C'/ / „
This purchase or expenditure is being made because:
repair a squad #409 was involved in a traffic accident
Vendor selected for this purchase: Cedar Valley Motors
Bids or written quotes were taken on this purchase, as follows:
Cedar Valley Motors $5,255.10 (Total Cost including siren)
John's Autobody $5,043.33 (Bid does not iclude a siren needing to be replaced
which cost $298.00- Total bid cost $ 5,341.33
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑X
General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1100-1378
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
tted,
CA, 7127,
(Signature Dept. Hea or slgnee) D to (Signature Finance Dept. Review) Date
(Project Code)
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date ?/%�
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 16,980.00 plus est. shipping costs of $ 0.00 to pay for or purchase
renewal of the abbual support agreement for Sheildware, Tracs software and NCIC
server for July 2016 to June 2017
This purchase or expenditure is being made because:
this is an annual renewal that supports the Sheildware system that is used by the
Police Department for data collection and State of Iowa mandated reports
Vendor selected for this purchase: Shield Technology Corporation
❑ Bids or written quotes were taken on this purchase, as follows:
Bids or quotes were not taken on this purchase because:
This system is what is used countywide and is propriety to the Sheild
Technology Corporation.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nX General Fund 7 Road Use Tax 7 Sewer n Sanitation
▪ Bonds 7 Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectful
ly mitted,
ee t.�
(Project Code)
$ 80,/o0—
(Signature p: or 7/9)0/44
l Date (Sig ature Finance Dept. Review)
7 /6o
Date
K:\shared goodies\forms\Expenditure Pre -Authorization (Mar 2010)
City of Waterloo
Expenditure Pre -Authorization Request Form
City Clerk Use Only
Finance Committee
Approval Date
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Safety Committee Department to expend
Wra $ 1,000.00 plus est. shipping costs of $ to pay for or purchase
Wellness and Safety Fair prizes/ Work Apparel
This purchase or expenditure is being made because:
Vendor selected for this purchase: Dickeys Printing
❑ Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund n Road Use Tax ❑ Sewer n Sanitation
n Bonds ❑ Federal/other grants n Other (specify)
This expenditure is to be coded to the following budget line -item:
010-09-8255-1315
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Project Code)
$ 15,000.00
$ 15,000.00
•
7/a0‘. rcl� /./A, lrJZc4,14.1A
7za/'
(SignatuDept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date /
City of Waterloo
Expenditure Authorization Request Form
The Finance Committee of the City Council is here by requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3.006.50 plus ext. shipping cost of $ 200.00 to pay for or purchase
Seven (7) Pressure Switches for Digester Boilers.
This purchase or expenditure is being made because:
Replacements for worn-out pressure switches.
Vendor selected for this purchase:
Miller Mechanical Specialties, Inc.
[]Bids or written quotes were taken on this purchase, as follows
®Bids or quotes were not taken on this purchase because:
Miller Mechanical Specialties, Inc. is rep. for replacement parts. Total cost including
freight is $3,206.50.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
nGeneral Fund: []Road Use Tax: Sewer: []Sanitation:
[]Bonds:
[]Federal/other grants:
DOther(specify):
This expenditure is to be coded to the following budget line -item:
520-14-5200-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which budgeted amount is $ 350,000.00 `7
and the current available balance is $ 305.337.61 .✓
Respectfully submitted,
— 1( Z1J2s�Ih
(Signature Dept. Head Or Designee) Date
(Signature Finance Dept. Review)
Date
Quotation From:
MILLER MECHANICAL SPECIALTIES, INC.
PO BOX 1613
*** ORDERS@MMSINCONLINE.COM ***
DES MOINES IA 50305-1613
Ph: (515) 243-4287 Fx: (515) 243-7313
Quotation For:
City of Waterloo
3505 Easton Ave
Waterloo IA 50702
Ph:
QUOTATION
Page: 1
Quotation#: 1685203
Revision#:
Fx: (319) 273-8632 Prin Dates 07/25/16
Quote#:
Attn: Kent Quin E-Mail: ictshop®waterloo-ia.org
Ref: SOR Pressure Switch
Please Address Order To:
MILLER MECHANICAL SPECIALTIES, INC.
PO BOX 1613
*** ORDERS@MMSINCONLINE.COM ***
DES MOINES IA 50305-1613
FOB: FACTORY
Shipment: 4-6 WEEKS ARO
Salesman: TOM SHIMAK
Validity: 30 DAYS
Terms: NET 30 DAYS
REFERENCE:
We are pleased to propose the following items for your consideration. If you
have any questions regarding our proposal, please contact us.
Part#/Description Unit Price Total Prir,a
1 7 12NN-K614-M2-C1A
SOR PRESSURE SWITCH
RANGE 2.5-45 IN WC
OVERRANGE 200 PSI
PROOF 400 PSI
ELECTRICAL RATING:
15 AMPS 250 VAC, 5 AMPS 30 VDC
12 = NO. 12 PSTON
NN = NEMA 4X (IP65) ALUMINUM HOUSING, 3/4"NPT (F)
CONDUIT CONN.
K = SPDT, DEAD BAND FIXED
614= NO. 614 SPRING
M2 = 316L SS DIAPHRAGM/BUNA-N 0-RING
C = 316/316L SST PROCESS CONNECTION
lA = 1/4 INCH NPT (F)
429.50
3,006.50
Quote Total: 3,006.50
Please email your order to: orders@mmsinconline.com. Should you wish more ,g-st f
information on our products or services, visit our website at mmsinconline.com 10o.y
By:
CURTIS ANDERSON for TOM SHIMAK
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 1,932.50 plus est. shipping costs of $ to pay for or purchase
Directional bore and conduit installation at W. Park Ave. and Commercial St.
City Clerk Use Only
Finance Committee
Approval Date
This purchase or expenditure is being made because:
First Quote was based on 90 feet of conduit installation - actual was 130 feet.
Vendor selected for this purchase: Communication Technologies
0
Bids or written quotes were taken on this purchase, as follows:
Communication Technologies Des Moines, IA $1,932.50
contractor is familiar with problem area and vault wall and will be on site to coordinate
with bank project.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): Approved NTE $1,600.00 on 7/11/16.
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund
n Bonds
❑X
Road Use Tax ❑ Sewer ❑ Sanitation
Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1390
(Fund - Department - Activity - Account Number)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
(Signature Dept. ead or Designee)
(Project Code)
$ 4,000.00 /
$ 4,000.00 ✓
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\2016-July- Pre-Auth - TO - Communication Technologies - direct bore & conduit installation on W. Park Ave. and
Commercial - 1,932.50.xlsx (Mar 2010)
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 08/01/2016
Prepared: Nancy Higby
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $85.40 for fees on a yard waste can and extended service which
were billed in error, for property located at 934 Lincoln Street during the billing periods of
1/23/15 through 1/22/16.
Summary Statement: The resident is requesting reimbursement of fees paid due to a billing error.
The Sanitation department has verified no yard waste can existed and therefore no extended
service had taken place. The Water Works has provided documentation of overpayment with a
total refundable amount of $85.40.
Expenditure Required: As indicated above
Source of Funds:
Policy Issue: None
GARBAGE REFUND 525-15-5400-1785
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
hle:i:%K' CLERKDAT,Councii&rinanceCmmunicuon,CouncilCommunicatiofNoC)nncil&OFin nc 7UI5'.1 inance(om_nuni*
cation' 030915.zarbae:.refund.doc
Tv whom ' cc)r\cerr),
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l-aa-ems , &103
(31 g) 0--N) - '2
UUXQEFR CHANGE Edit Customer Bill
Account 03 30 1390 Customer 62316 Bill Date 12315
5/26/16 14:43:54
Account 03 30 1390 00934 LINCOLN ST
WATERLOO IA 50703 - 2426
Customer 62316 MADISON RACHAEL J
Schedule W Mon/Qtr Q Status P Ctrl Flag Est Bill Winter Con Y
Dates: Bill 12315 Due 2/13/15 Read Date 10815 Water Cons 6
Readings : Sm 285 Med 0 Lg 0 Sewer Cons 6
Prev Read: Sm 279 Med 0 Lg 0 Prev Read Date: 11/21/14
Months Billed: Wat/Sew 2 Gar 2 Upits Billed: Gar 1 Sew 1
Overdue Sent Red Tag: Sent Due Delivered by
Taxable Non -Tax Sales Tax Net Penalty Gross
WATER 20.48 1.43 21.91 21.91
SEWER 25.00 25.00 25.00
GARBAGE 33.20 33.20 33.20
STORM 5.50`ZZ \, (��
5.50 5.50
SERVICE \'\1 1 c. _---.1
FIRE
MISC.
TOTALS 84.18 1.43 85.61 85.61
F3=Exit F9=Add mude F10=Bill List F14=Mthly Bill F15=Acct His
F16=ACCT INFO F18=BILL/PMT F19=CUST F20=MTR F21=CUS HIS F22=BILL HIS F23=STPuM
Last option was: DAILY OPERATIONS
s>s
UUXQEFR CHANGE Edit Customer Bill
Account 03 30 1390 Customer 62316 Bill Date 42315
5/26/16 14:44:26
WATER
SEWER
GARBAGE
STORM
SERVICE
FIRE
MISC.
TOTALS 133.23
F3=Exit F9=Add mode F10-=Bill List
F16=ACCT INFO F18=BILL/PMT F19=CUST
Last option was: DAILY OPERATIONS
Account 03 30 1390 00934 LINCOLN ST
WATERLOO IA 50703 - 2426
Customer 62316 MADISON RACHAEL J
Schedule W Mon/Qtr Q Status P Ctrl Flag
Dates: Bill 42315 Due 5/14/15 Read Date
Readings : Sm 298 Med 0 Lg
Prev Read: Sm 285 Med 0 Lg
Months Billed: Wat/Sew 3 Gar 3 Units
Overdue Sent Red Tag: Sent 51915
Taxable Non -Tax Sales Tax
29.76 2.08
45.42
49.80
8.25
Est Bill Winter Con
40215 Water Cons 13
0 Sewer Cons 13
0 Prev Read Date: 1/08/15
Billed: Gar 1 Sew 1
Due Delivered by
Net Penalty Gross
31.84 1.49 33.33
45.42 2.27 47.69
49.80 2.49 52.29
8.25 .41 8.66
2.08 135.31 6.66 141.97 +
F14=Mthly Bill F15=Acct His
F20=MTR F21=CUS HIS F22=BILL HIS F23=STRM
UUXQEFR CHANGE Edit Customer Bill
Account 03 30 1390 Customer 62316 Bill Date 72315
5/26/16 14:44:35
WATER
SEWER
GARBAGE
STORM
SERVICE
FIRE
MISC.
TOTALS 178.19
F3=Exit F9=Add mode F10=Bii1 List
F16=ACCT INFO F18=BILL/PMT F19=CUST
Last option was: DAILY OPERATIONS
Account 03 30 1390 00934 LINCOLN ST
WATERLOO
Customer 62316 MADISON RACHAEL JA 50703 - 2426
Schedule W Mon/Qtr Q Status P Ctrl Flag
Dates: Bill 72315 Due 8/13/15 Read Date
Readings : Sm 334 Med 0 Lg
Prev Read: Sm 298 Med 0 Lg
Months Billed: Wat/Sew 3 Gar 3 Units
Overdue Sent Red Tag: Sent
Taxable Non -Tax Sales Tax
68.19 4 77.
51.95
49.80
8.25
Est Bill
70815 Water
0 Sewer
0 Prev Read Date:
Billed: Gar 1 Sew 1
Due
Net
72.96
51.95
49.80
8.25
Winter Con
Cons
Cons
Y
36
13
4/02/15
Delivered by
Penalty Gross
72.96
51.95
49.80
8.25
4.77 182.96 182.96 +
F14=Mthly Bill F15=Acct His
F20=MTR F21=CUS HIS F22=BILL HIS F23=STRM
$36.46
Sales Tax $2'56
$39.02
Storm Water Fee
Yard Waste
WATERLOO WAT WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Madison Rachael J
102923-525872
934 LINCOLN ST
Billing Frequency:
Billing Date:
Billing Due Date:
Waterloo Water Works Services
Water
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer $51.95
$8.25
$9.00
Extended Yard Waste $9.30
Garbage $31.50
City of Waterloo Subtotal $110.00'
Quarterly
11/02/2015
11/24/2015
CHARGE S(JMMARY
$39.02
$110.00
Total Current Service Charges $149.02
Total Amount Due $149.02
Amount Due After 11/24/2015 $149.02
Water Works Subtotal
City of Waterloo Subtotal
krevious Read pate
07/08/2015
Cx€
ad Date
10/07/2015
Previous
334
us Read Type
Actual
Cu
nt Read
351
Current Read Type
40
^o o^ 10
VQ^b' ryo^a' do ^P
O^p
ti
0^9
ti
1
0
ti
Actual
ge (CCF)'
17
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
LAKE CHECKS PAYABLE TO
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE':
Madison Rachael J
934 Lincoln St
Waterloo, IA 507032426
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
102923-525872
Total Amount Due:.
149,02'
Amount Due After :
149'02
Billing Due Date:
11/24/2015
Amount Enclosed:
REMIT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO, IOWA 50704
WATERLOO WAT [ WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Madison Rachael J
102923-525872
934 LINCOLN ST
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
01/22/2016
02/12/2016
Waterloo Water Works Services
Water
Sales Tax
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer
Storm Water Fee
Yard Waste
Extended Yard Waste
Garbage
City of Waterloo Subtotal
$63.70
$4.46
$68.16
$51.95
$8.25
$9.00
$9.30
$31.50
$110.00
C AR6
ART
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal $110.00
$149.02
-$149.02
$68.16
Total Current Service Charges $178.16
Total Amount Due $178.16
Amount Due After 02/12/2016 $178.166
fi Previous.Read `Current
ead Date, ' Previous Read
Pr81( u
ad Type
al rent
R
Current "Re
d Type
Usage (CCF)
10/07/2015
01/12/2016
351
Actual
382
Actual
31
PECIAL. MESsAGESMESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
A
CHECKS PAYABLE TO:!
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE.
Madison Rachael J
934 Lincoln St
Waterloo, IA 507032426
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
102923-525872
Total Amount Due:
178.16
Amount Due After :
178.16
Billing Due Date:
02/12/2016
Amount Enclosed:
REA
TTO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
kri
0
n
USA
I
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 08/01/2016
Prepared: Nancy Higby
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
Refund request in the amount of $93.80 for fees paid for garbage services when a Private Hauler is
contracted for properties located at 803 and 811 Sonya Drive.
Summary Statement: CLH Management is requesting reimbursement of fees paid due to a billing
error. The Water Works has provided documentation of the Private Hauler exemption paperwork
and proof of overpayment for a total refundable amount of $93.80.
Expenditure Required: As indicated above
Source of Funds:
Policy Issue: None
GARBAGE REFUND 525-15-5400-1785
Alternative: Not give the reimbursement.
Background Information: Recommendation for reimbursements are only made after Waterloo
Water Works, Sanitation, and Waste Management Services have been contacted to verify the
information given by the individual.
ilz K: CT I Ki U V 1 ( uiu ul VI 172ipc C'onimu_ (uuicil( LUlI t un,IoCui:ncil i in; c 21)if Fii :fin.
cation ,u 1)915 �,v� i itiurd
CLH Management Inc
807 E. San Marnan Dr.
Waterloo, Iowa 50702
319-236-9076
Waterloo City Clerk
715 Mulberry St.
Waterloo, Iowa 50703
July 13, 2016
Finance Committee,
I'm submitting to you a request for a refund of fees that have been collected by the city
of Waterloo in 2016 for garbage collection pertaining to two properties I own where we use a
private hauler.
As a rule I always complete an "Exemption Application" in January of each year for the
properties located at 803 and 811 Sonya Dr. in Waterloo. This year it was an oversite and I
didn't get it completed as usual. I have since submitted the proper paperwork to Black Hawk
Waste Disposal for an exemption for the remainder of 2016.
Included with this cover letter you'll find copies of the Water Works bill for each of
these properties for the first two quarters of this year. With this I'm requesting a refund in the
amount of $93.80.
Thank you in advance.
Curt and Lisa Hildebrand
WATERLOO W WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Statement 1 of 2
Customer Name:
Account Number:
LSeryice Address:
Cih Management
120035-516556
803 SONYA DR
ACCOUNTSUMMARY
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
3/30/2016
4/20/2016
Waterloo; Water Works Services
Water 50.75
Sales Tax 3 56
Water Works Subtotal $54.31
City -of -Waterloo Services
Sanitary Sewer 171.00
Storm Water Fee 33.00
Garbage 15.40
City of Waterloo Subtotal $219.40
CHARGE SUMMARY
Previous Balance 272.45
Credits/Payments 272.45 CR
Deposit Payment 0 00
Balance Forward $0.00
Water Works Subtotal 54.31
City of Waterloo Subtotal 219.40
Total Current Service Charges 273.71
Total Amount Due $273.71
Amount Due After 04/20/2016 $287.22
Previous Read Date Current Read Date
12/10/2015
3/9/2016
Previous Read Previous Read Type Current Read Current Read Type
1,303
1,323
Actual
Usage (CCF)
20
30
25
20
15
10
5
2
Pis
WATERLOO WAT
. 325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
Customer Name:
Account Number:
`Service Address:
CIh Management
120035-516556
803 SONYA DR
Waterloo>Water Works Services'
Water
WORKS
STATEMENT OF SERVICES
Sales Tax
ACCOUNT SUMMARY
87.50
Water Works Subtotal $93.63
Cl yofWaterloo Services'
Sanitary Sewer
Storm Water Fee
Garbage
City of Waterloo Subtotal
6 13
171.00
33.00
31.50
$235.50
Previous Read Date Current Read Date
` 3/9/2016
40
30
2
6/10/2016
Previous Read
2-
Billing Frequency:
Billing Date:
Billing Due Date:
Phone: (319) 232-6280
www.waterloowater.org
Statement 1 of 2
Quarterly
6/28/2016
7/20/2016
CHARGE SUMMARY
Previous Balance 273.71
Credits/Payments 273.71 CR
Deposit Payment 0 00
Balance Forward
Water Works Subtotal
50.00
93.63
City of Waterloo Subtotal 235.50
Total Current Service Charges 329.13
Total Amount Due $329.13
Amount Due After 07/20/2016 $345.29
Previous Read Type Current Read Current Read Type
WATERLOO WA
. • 325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
WORKS
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Statement 2 of 2
ACCOUNT SUMMARY
.Customer Name:
Account Number:
Service Address:
Cih Management
120037-516556
811 SONYA DR
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
3/30/2016
4/20/2016
f:.
Waterloo; Water Works Services
Water
Sales Tax
61.25
4 29
Water Works Subtotal $65.54
City of Waterloo. Services
Sanitary Sewer
Storm Water Fee
Garbage
City of Waterloo Subtotal
171.00
33.00
15.40
$219.40
CHARGE SUMMARY
Previous Balance
Credits/Payments
Deposit Payment
Balance Forward $0.00
267.09
267.09 CR
0 00
Water Works Subtotal 65.54
City of Waterloo Subtotal 219.40
Total Current Service Charges 284.94
Total Amount Due
$284.94
Amount Due After 04/20/2016 $298.97
Previous Read Date Current Read Date Previous Read
Previous Read Type
nt Read Current Read Type Usage (CCF)
12/10/2015
35
30
25
20
15
10
5
3/9/2016
894
Actual
26
SPECIAL MESSAGES
J
WATERLOO WATERWORKS
325 Sycamore Street
P.O. Box 27
Waterloo, IA 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Statement 2 of 2
Customer Name:
Account Number:
,service Address:
Clh Management
120037-516556
811 SONYA DR
Waterloo Water Works Services
Water 70.00
4 90
Water Works Subtotal $74.90
City of Waterloo Services
Sanitary Sewer 171.00
Storm Water Fee 33.00
Garbage 31.50
City of Waterloo Subtotal $235.50
Sales Tax
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
6/28/2016
7/20/2016
Previous Balance 284.94
Credits/Payments 284.94 CR
Deposit Payment 0 00
Balance Forward $0.00
Water Works Subtotal 74.90
City of Waterloo Subtotal 235.50
Total Current Service Charges 310.40
Total Amount Due $310.40
Amount Due After 07/20/2016 $325.68
Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type
35.
30:
25.
20
15
10'
5=
0
3/9/2016
6/10/2016
894
925
Actual
Usage (CCF)
31
Exemption year: a()1 0
PRIVATE HAULER GARBAGE EXEMPTION APPLICATION
RESIDENTIAL CUSTOMERS ONLY
CITY OF WATERLOO, IOWA
Date
�.►ly J3 ,Qa11Z,
Applicant's Name:
Billing Address:
Address of Exemption:
Water
i ±11 �7 n�� r xY7t- .iry. Telephone No. c �� C1A3
, <inn p,rh:, , O. , 140r- r)co
5 t g!I Sanyc4 D 3 W Drier/CO C7c
Works Account No.: 1 s G035 -..si ss , 4 4i )AiCC ' ,} h
I request an exemption from Garbage Fees during the current Calendar Year. I
employ the services of a licensed trash hauler. Only the location where the
trash hauler picks up garbage and trash will qualify for the exemption.
Ap 1icaignatur
TO BE COMPLETED BY LICENSED GARBAGE AND TRASH HAULER:
(We) 1 g l oVV )C A -K ` V � /
Company Name
a licensed trash hauler in the City of Waterloo, Iowa,
garbage and refuse at the following location:
hereby declare that we are
and that we pick up
Beginning
Address Location of Date of
Customer's Name Garbage/Trash Eick-Up Contract
C,LH. nrlom-'Ir1L 6034- 8u Sonv DY I-I-IIP
Ending
Date of
Contract
\ 1-:) - r
CONTRACT PERIOD MUST COVER AI LEAST CURRENT CALENDAR YEAR
We understand that the above information is used by the Clerk's Office in
Waterloo, City Hall, 715 Mulberry Street, to determine eligibility for
exemption from garbage fees for the current calendar year. I, the
undersigned, declare under penalty of perjury that I have examined this
claim, including all statements and above schedule, and to the best of my
knowledge and belief, it is a TRUE, CORRECT AND COMPLETE claim, and that I
agree to comply with all ordinances and policies of the City of Waterloo and
the Black Hawk County Solid Waste Commission.
In the event that the above person discontinues service with said company
during the current calendar year, we hereby agree to notify the Clerk's
Office of this event by calling 291-4323.
Date
�I)3)l4
and fi
gi�ature of AuV`_h Company Representative
'I i CAI5Vt0Y11 AV'( -
Company's Address
II
Garbage & Trash Hauler's Permit License
(issued by Black Hawk County)
PLEASE RETURN TO: CITY CLERK & FINANCE OFFICE
715 MULBERRY STREET
WATERLOO, IOWA 50703
City Clerk's Copy — white Customer's Copy - yellow
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 8/1/2016
Prepared: Nancy Higby
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares. City Clerk
Recommended Committee Action: Approval of the following refunds:
Jubilee United Methodist Church has requested a refund for garbage collection fees in the amount
of $216 for property located at 715 Lorraine Street. This property is vacant and has had 0
water consumption during the billing periods of October 5, 2015 - April 4, 2016.
Summary Statement:
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
_.
c. rn ('[ EK%Da I �'aunei lc�l inanccl �m:n.�r i�uwn., <'�>>�nal�um � unicau,h ion nuncil�iiU in,�ri�. 2UI5 tin am lon_ni}ini
l cailW030914 oAt1171Z.i-2YOm�.:tuC _ _ �_ ....
WATERLOO WA WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Page 1 of 1
ACCOUNT SUMMARY
ustomer Name:
Account Number:
Service Address:
Jubilee United Methodist Churc
122812-502373
715 LORRAINE AVE
•
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
04/04/2016
04/25/2016
Waterloo Water Works Services
Water
Sales Tax
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer
Storm Water Fee
Garbage
Yard Waste
City of Waterloo Subtotal
$25.20
$1.77
$26.97
$42.75
$8.25
$63.00
$9.00
$123.00
ARG $U
iY
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal $123.00
$147.72
-$147.72
$26.97
Total Current Service Charges $149.97
Total Amount Due $149.97
Amount Due After 04/25/2016 $149.97
P e uS#Cea t r°Current
ead Date `; Previo ead
Pr
evious Read Type
Current Read
Current Read Type
Usage CC
12/18/2015
03/18/2016
574
Actual
6
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8 20
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N
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6
O� p pp
'le
tip p ry9^t. ryp. b
�ry
e e p6 0
tip^y
574
Actual
0
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
TAKE CHECKS PAYABLE TO
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE.'
Jubilee United Methodist Churc
1621 E 4th St
Waterloo, IA 507033008
0 Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
122812-502373
Total Amount Due:
149.97
Amount Due After:
149.97
Billing Due Date: -
04/25/2016
Amount Enclosed:
REMIT T:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO, IOWA 50704
WATERLOO AT
325 Sycamore Street
P.O. Box 27
Waterloo. Iowa 50704
VORKS
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNTSUNMMART:
Customer Name:
Account Number:
Service Address:
Jubilee United Methodist Churc
122812-502373
715 LORRAINE AVE
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
01/07/2016
01/28/2016
Waterloo Water Works Services
Water $23.10
Sales Tax $1.62
Water Works Subtotal $24.72
City of Waterloo Services
Sanitary Sewer $42.75
Storm Water Fee 58.25
Garbage 563.00
Yard Waste $9.00
City of Waterloo Subtotal $123.00
CHARGE SUMMARY
Previous Balance
Credits/Payments
Water Works Subtotal
City of Waterloo Subtotal $123.00
$147.72
-$147.72
$24.72
Total Current Service Charges $147.72
Total Amount Due $147.72
Amount Due After 01/28/2016 $147.72
Previous `Read
D
09/21/2015
Curre
t Read Date
12/18/2015
Pre
Rea
574
Prewou
ad'Typc
Actual
6
c 4
0 0
0
O° O9 �ry p"� Op Op �ry
0�6, OAP ^6. ^h >0 ^q' 10.
ry R. ry0 „O ,�O '10 n0
Current !
574
Cu
Read Typ
Actual
Usa
0
(CCF
SPECIAL'
ESSAGES
Please detach and return the bottom portion with your payment. See reverse side
IAKECHECKS PAYABLETO:
WATERLOO WA
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
A
RESSEE"
Jubilee United Methodist Churc
1621 E 4th St
Waterloo, IA 507033008
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
or additional information
Account Number:
122812-502373
Total Amount Due:
147.72
Amount Due After :
147.72
Billing Due Date: -
01/28/2016
Amount Enclosed:
TTO
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
•
UUXQEFR CHANGE Edit Customer Bill 6/17/16 12:11:18
Account 15 60 1620 Customer 5574 Bill Date 100515
Account 15 60 1620 00715 LORRAINE AVE
WATERLOO IA 50702 - 3959
Customer 5574 JUBILEE UNITED METHODIST CHURCH
Schedule W Mon/Qtr Q Status 0 Ctrl Flag Est Bill Winter Con Y
Dates: Bill 100515 Due 10/23/15 Read Date 92115 Water Cons 0
Readings : Sm 574 Med 0 Lg 0 Sewer Cons 0
Prev Read: Sm 574 Med 0 Lg 0 Prev Read Date: 6/18/15
Months Billed: Wat/Sew 3 Gar 3 Units Billed: Gar 2 Sew 1
Overdue Sent Red Tag: Sent Due Delivered by
Taxable Non -Tax Sales Tax Net Penalty Gross
WATER 23.10 1.62 24.72 1.16 25.88
SEWER 42.75 42.75 2.14 44.89
GARBAGE 72.00 72.00 3.60 75.60
STORM 8.25 8.25 .41 8.66
SERVICE
FIRE
MISC.
TOTALS 146.10 1.62 147.72 7.31 155.03 +
F3=Exit F9=Add mode F10=Bill List F14=Mth1y Bill F15=Acct His
F16=ACCT INFO F18=BILL/PMT F19=CUST F20=MTR F21=CUS HIS F22=BILL HIS F23=STRM
Last option was: DAILY OPERATIONS
CITY OF WATERLOO
Committee Communication
Finance Committee Meeting: 08/01/2016
Prepared: Nancy Higbv
Dept. Head Signature: Suzy Schares
# of Attachments:
SUBJECT: Refunds
Submitted by: Suzy Schares, City Clerk
Recommended Committee Action: Approval of the following refunds:
Property owner has requested a refund for garbage collection fees in the amount of $484.06 for
property located at 511 Hope Avenue. This property is vacant and has met the threshold of 0
-3 CCFs of water consumption during the billing periods of October 2010 - April 2016.
Summary Statement:
Expenditure Required: As indicated above
Source of Funds:
GARBAGE REFUND 525-15-5400-1785
Policy Issue: None
Alternative: Not give the reimbursement.
Background Information:
ti le:1 YK.ACLF,RKDAT1Counc i l&FinnnceCommunieatiottsCotmcilCommunicationtimCounctl& OFinance 20151E inanceCommt ni
cation \0309I5. earba2e.refund.doc
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7,y2' e ,A„ y),)
,519l 9J9
UUG6DFR DISPLAY
Display Account History
Account No 03 60 0880 3636 Billing Date
Customer VARCO MICHAEL E Ph 319/231-9393 Activity RB
Address 511 HOPE
5=Payments
? Billing
Date
.10/24/12
7/24/12
4/24/12
1/24/12
_ 10/24/11
7/22/11
Consu
0
SER
SE
SE
SE
0
SERV
0
SERV
Water
Payment
19.26-
.90-
24.78-
.90-
31.68-
.90-
19.26-
.90-
17.87-
.90-
17.87-
.90-
AVE
WATERLOO
Sewer Garbage STORM
Payment Payment Payment
37.50- 31.50- 8.25-
F3=Exit F14=Mthly Bill F16=Acct
F20=Meter F21=Cust His F22=Bill
i
(OIR4! (la
013
cugLA
10.50 +
31.50 +
31.50 +
31.50
31.50 +
31.50 a.
42.53 +
21.00 +
32.03
31.50
31.50
31.50
31-50
389.56
45.42-
55.32-
37.50-
37.50-b
37.50-
6/06/16 12:41:41
Total
Payment
97.41-
8.25- 110.85-
8.25- 127.65-
8.25- 97.41-
8.25- 96.02-
8.25- 96.02-
Info F17=Bill F18=Bi11/Pmt F19=Cust
His
5-1 19 (
CO) Watt)]
16/c)/,' --Fh&c.„(.
St Cnd
P
P
P
P
P
P
,UUG6DFR DISPLAY
Account No 03 60 0880 3636
Customer VARCO MICHAEL E
Address 511 HOPE
5=Payments
? Billing Consu
Date
_ 4/24/14
_ 1/23/14
_ 10/24/13
_ 7/24/13
_ 4/24/13
_ 1/24/13
0
SERV
0
SERV
0
SERV
0
SERV
0
SERV
0
SERV
D
isplay Account History
Billing Date
Ph 319/231-9393
AVE WATERLOO
Water
Payment
31.73-
.90-
13.62-
.90-
20.76-
.90-
20.44-
.90-
20.44-
.90-
20.44-
.90-
Sewer Garbage STORM
Payment Payment Payment
50.63- 42.53- 11.14-
25.00- 21.00- 5.50-
38.13- 32.03- 8.39-
37.50- 31.50- 8.25-
37.50- 31.50- 8.25-
37.50- 31.50- 8.25-
6/06/16 12:41:41
Activity RB
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt
F20=Meter F21=Cust His F22=Bill His
Total St Cnd
Payment
136.93- P RT
66.02- P RT*
100.21- P L
98.59- P
98.59- P
98.59- P
F19=Cust
7/23/15
4/23/15
1/23/15
_ 10/23/14
_ 7/24/14
UUG6DFR DISPLAY
Displ
Account No 03 60 0880 3636 Bi
Customer VARCO MICHAEL E
Address 511 HOPE
5=Payments
? Billing Consu Water
ate
Date3/15 Payment P
8.24-
.45-
24.72-
.90-
24.72-
.90-
24.72-
.90-
22.47-
.90-
22.47-
.90-
0
SERV
0
SERV
0
SERV
0
SERV
0
SERV
0
SERV
ay Account History
lling Date
Ph 319/231-9393
AVE WATERLOO
Sewer Garbage STORM
ayment Payment Payment
14.25- 10.50- 2.75-
42.75- 31.50-
37.50- 31.50-
37.50- 31.50-
37.50- 31.50-
37.50- 31.50-
6/06/16 12:41:41
Activity RB
Total
Payment
36.19-
St Cnd
8.25- 108.12- P
8.25- 102.87- P
8.25- 102.87- P
8.25- 100.62- P
8.25- 100.62- P
F3=Exit F14=Mthly Bill F16=Acct Info F17=Bill F18=Bi11/Pmt
F20=Meter F21=Cust His F22=Bill His
F19=Cust
WATERLOO AT Taft WORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
Customer Name:
Account Number:
Service Address:
Varco Michael E
103521-501485
511 HOPE AVE
ACCOUNT SUMMARY
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
11/02/2015
11/24/2015
Waterloo Water Works Services
Water
Sales Tax
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer
Storm Water Fee
Garbage
City of Waterloo Subtotal
$23.10
$1.62
$24.72
$42.75
$8.25
$31.50
$82.50
CHARGE SUMMARY
Previous Balance
Credits/Payments
Balance Forward
Water Works Subtotal
City of Waterloo Subtotal
Total Current Service Charges
Total Amount Due
Amount Due After 11/24/2015
- $36.19
-$36.19
- $72.38
$24.72
$82.50
$107.22
$34.84
$34.84
Previous Read Date Current Read Date - Previous Read Previous Read Type Current Read Current Read Type
07/09/2015
10/09/2015
253
Actual
6
C. 4
O 2
U 0
a
Of 2
♦� p" 06 6' . e
^a ^P ,P. ^0. 1y ^e. ^y' ,y'
.y0 ti� ry0 ry0 ,LO ,vp ryp ryp
253
Usage (CCF)
Actual
0
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE CHECKS PAYABLE TO:
WATERLOOWATER WORKS
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE:
Varco Michael E
931 E Donald St
Waterloo, IA 507039566
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
103521-501485
Total Amount Due:
34.84
Amount Due After :
34.84
Billing Due Date:
11/24/2015
Amount Enclosed:
REM{T'TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
WATERLOO WATER ORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Varco Michael E
103521-501485
511 HOPE AVE
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
01/22/2016
02/12/2016
Waterloo Water Works Services
Water $25.20
Sales Tax $1.77
Water Works Subtotal $26.97
City of Waterloo Services
San itary Sewer $42.75
Storm Water Fee $8.25
Garbage $31.50
City of Waterloo Subtotal $82.50
CHARGE SUMMARY
Previous Balance
Credits/Payments
Balance Forward
Water Works Subtotal
City of Waterloo Subtotal $82.50
$34.84
-$104.52
-$69.68
$26.97
Total Current Service Charges $109.47
Total Amount Due $39.79
Amount Due After 02/12/2016 $39.79
Previous Read Da
Current Read Date Previous Read Previous Read Type
Current Read Current Read Type
Usage (CCF)
10/09/2015
01/13/2016
253
Actual
253
Actual
0
6
C
U 2
a -2
w
'
.V.j4 ryo,h '�^F ry°0
, 4,
SPECIAL MESSAGES
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE CHECKS PAYABLE TO:
WATERLOO WAT WORKS
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE:
Varco Michael E
931 E Donald St
Waterloo, IA 507039566
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
103521-501485
Total Amount Due:
39.79
Amount Due After :
39.79
Billing Due Date:
02/12/2016
Amount Enclosed:
REMIT TO:
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
WATERLOO WATE.ORKS
325 Sycamore Street
P.O. Box 27
Waterloo, Iowa 50704
STATEMENT OF SERVICES
Phone: (319) 232-6280
www.waterloowater.org
Paee 1 of 1
ACCOUNT SUMMARY
Customer Name:
Account Number:
Service Address:
Varco Michael E
103521-501485
511 HOPE AVE
Billing Frequency:
Billing Date:
Billing Due Date:
Quarterly
04/22/2016
05/13/2016
Waterloo Water Works Services
Water
Sales Tax
Water Works Subtotal
City of Waterloo Services
Sanitary Sewer
Storm Water Fee
Garbage
City of Waterloo Subtotal
$25.20
$1.77
$26.97
$42.75
$8.25
$31.50
$82.50
CHARGE SUMMARY
rrevious balance
Credits/Payments
Balance Forward
Water Works Subtotal
City of Waterloo Subtotal $82.50
$39.79
-$119.37
-$79.58
$26.97
Total Current Service Charges $109.47
Total Amount Due $29.89
Amount Due After 05/13/2016 $30.30
`Previous, Read Date JI Current Read Date ' ` PreviousRead
Previous Read Type
Current Read
Current Read Type
Usage (CCF)
01/13/2016
04/08/2016
253
Actual
253
Actual
0
SPECIAL MESSAGES
OP (:>\
'4a^a ryo^5 ryo^5 ryo^5
Please detach and return the bottom portion with your payment. See reverse side for additional information
MAKE'CHECKS PAYABLE TO
WATE
LOO WORKS
P.O. Box 27
Waterloo, Iowa 50704
Phone: (319) 232-6280
ADDRESSEE:
Varco Michael E
931 E Donald St
Waterloo, IA 507039566
❑ Please check box if contact information requires
updating and indicate the change(s) on reverse side
Account Number:
103521-501485
Total Amount Due:
29.89
Amount Due After :
30.30
Billing Due Date:
05/13/2016
Amount Enclosed:
REMIT TO: '
WATERLOO WATER WORKS
P.O. BOX 27
WATERLOO. IOWA 50704
Budget Amendment Descriptions for 8/1/2016 Finance Committee Meeting Agenda:
1. Approve the budget amendment for general obligation bond proceeds sold in prior years that
were not spent as of June 30, 2016, in the amount of $5,335,758, as submitted by the Finance
Department.
Please use this for project budget descriptions on Finance agenda. Do not need to include this cover
sheet in the Finance Committee packet.
Completed forms should be routed directly to the Finance Dept.
FINANCE ONLY
Finance Committee pr I required?
YES NO
- s If so, date approved:
City of Waterloo
Line -Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget
amendment for FYE 2017 submitted by the Finance Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES (INCREASE REVENUE)
INCREASE EXPENDITURES (DECREASE REVENUE)
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
Fund Dept Activity Acct #
Acct Name
Proj Code
Amount
611
14
5320
3000
Cash on hand
3,180.00
611
14 5320
2163
Sanitary Sewers
3,180.00
612
14
5320
3000
Cash an hand
63,645.00
612
14 5320
2163
Sanitary Sewers
63,645.00
613
14
5320
3000
Cash on hand
67,935.00
613
14 5320
2163
Sanitary Sewers
67,935.00
615
14
5320
3000
Cash on hand
5,200,998.00
615
14 5320
2163
Sanitary Sewers
2,139,022.00
5.15
22 5335
1705
Footing Drains
3,061,976.00
TOTAL
$5,335,758.00
This amendment is being requested because:
to budget for prior year sewer general obligation bond proceeds that were not spent by 6-30-16.
TOTAL
$5,335,758.00
Prior Committee Actions (Dates):
1
(. ( '
(Sign ure Dept. ead or Designee)
Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:lusers\shared goodies\forms\Budget Amendments_FY17 (Apr 2003)