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Home My WebLink About07/18/2016FINANCE COMMITTEE July 18, 2016 5:10 PM Harold E. Getty Council Chambers Members Chairperson Ron Welper Vice Chairperson Pat Morrissey Bruce Jacobs Roll Call: Approval of Agenda Approval of Minutes Minutes of July 11, 2016, as proposed. NEW BUSINESS TRAVEL REQUESTS 1. Sgt. Farmer, Ofc. Bovy and 1 other Class/Meeting: K9 Selection Destination: Denver, Indiana Dates: August 7-9, 2016 Amount not to exceed: $1,084.00 2. Lt. Luck Class/Meeting: Joint Fire Investigation Seminar & Annual Meeting Destination: Council Bluffs, Lk Dates: September 20-23, Amount not to exceed: $700.00 2016 3. Ruth Muller, Property Evidence Tech Class/Meeting: International Association for Property Evidence Property Room Management Class Destination: Minneapolis, MN Dates • August 23-25, 2016 Amount not to exceed: $888.00 4. Pre -Authorizations to Expend over $1,000.00 Center for Arts Amount and Estimated S/H: $1,400.00 Expenditure: Advertising with Lamar - (4) billboards to promote Stem & Stein August 2016. Housing Authority Amount and Estimated S/H: $500.00 Expenditure: Cost for refreshments for the FY16 Resident Meetings (Per HUD Regulations) to be held at the Ridgeway Towers. Leisure Services Amount and Estimated S/H: $5,268.00 Expenditure: Tip and roll bleachers to assist with seating for larger events at the Cedar Valley SportPlex. Police Amount and Estimated S/H: $10,000.00 Expenditure: Purchase a new K9. Sewer Department Amount and Estimated S/H: $5,099.11 + $300 S/H Expenditure: Replacement VFD speed drive and accessories for Easton RAS pump. Sewer Department Amount and Estimated S/H: $4,428.00 Expenditure: Replacement Impeller and volute gasket for Park Road Lift Station Pump #3. Waste Management Services Amount and Estimated S/H: $2,201.73 Expenditure: Renewal of (2) ArcGIS Desktop Basic Single Use license maintenance and (1) additional ArcGIS license purchase. BUDGET LINE ITEMS TO BE AMENDED 5. Approve the project budget for the SportsPlex Event Hosting Equipment Project in the amount of $4,943, funded with a hotel/motel tax grant, as submitted by Leisure Services. 6. Approve the project budget for the Cultural & Arts Advertising Project in the amount of $19,122, funded with a hotel/motel tax grant, as submitted by Cultural & Arts. 7. Approve the project budget amendment for the Fire Department Event Project, funded with hotel/motel taxes, in the amount of $2,187, as submitted by the Fire Department. BIT ,1 S PAYMENT 8. July 18, 2016 ADJOURNMENT Suzy Schares, CMC City Clerk/Human Resource Director Sent over 071615 TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Troy Luck, Lieutenant DATE: July 1, 2016 FINANCE DEPT. STAFF ONLY LINE ITEM USED /J/U /rt /'i 7.3g FYI%%/ 7 BUDGETED 7000 '4-- EXPENDED YTD //50 THIS REQUEST Tod LEFT AFTER THIS ‘1i REQUEST 7Q DATC -7 7-7 1 l/- NAME OF CLASS / MEETING: Joint Fire Investigation Seminar & Annual Meeting DEPARTURE DATE: September 20,2016 PURPOSE OF TRAVEL: Attend Fire Investigation Seminar and Annual Meeting. DESTINATION: Council Bluffs, IA DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: RETURN DATE: September 23,2016 September 20-23, 2016 WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: YES NO COST $ METHOD OF TRAVEL: CITY VEHICLE AIRFARE DEPARTING FROM: Waterloo, IA PRIVATE VEHICLE ESTIMATE OF COST: $350.00 LODGING TAXI $50 MEALS PARKING $250 REGISTRATION AIRFARE $50.00 MILEAGE/FUEL MISC/TOLLS TOTAL FOR ALL: $ $ 700.00 BUDGET LINE ITEM: 010-12-1400-1346 x GRANT REIMBURSABLE YES NO x REQUIRED CERTIFICATION YES NO TOTAL: $ $700.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEPARTMENT HEAD 7— /14 4 I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE Iowa & Nebraska Chapters of International Association of Arson Investigations Joint Fire Investigation Seminar and Annual Meeting Mid America Center Council Bluffs, Iowa eptember 20-23, 2016 See what's in store for this year! REGISTRATION INFORMATION Country Inn & Suites by Carlson 17 Arena Way 404- Council Bluffs, IA 51501 ' ft"' Make your own reservations — Phone: (712) 322-8282 (Single — $104 + tax) Room block will be held until August 20, 2016, Group # 092ARSONI Registration for Iowa Chapter members is $250 prior to August 20, 2016. After August 20, 2016, the price is $275. This DOES NOT include Iowa Chapter Membership. Registration for Nebraska Chapter members is $250 prior to August 20, 2016. After August 20, 2016, the price is $275. This DOES include Nebraska Chapter Membership. Registration for non -Iowa Chapter and/or non -Nebraska Chapter attendees is $350. One day Registration prices: Tuesday — $25; Wednesday or Thursday — $100; Friday — $25. Iowa Chapter Membership is $30. Registration can be completed online at www.iowaiaaichapter.org Iowa Chapter Member ❑ Nebraska Chapter Member Send registration form to: Iowa Chapter IAAI INC. PO Box 65101 West Des Moines, IA 50265 ALL SEMINAR ATTENDEES ARE REQUIRED TO WEAR THEIR NAME TAGS AT ALL SEMINAR ACTIVITIES. SEMINAR REGISTRATION FORM Please Print or Type Name: Address: �� tude $3' 2 A rrm / -I Qn'uc, lien s/a° , » j 4 7a Employer: i)pir('bo Telephone: Home Number 3/9• f /S 3 7f"3 Work Number 3/9-'29/ —'4T6 E-mail: '"Troy. /mac- g t A evlan — of-9 IAAI Member? ' Yes ❑ No Seminar Registration $250: 2016 Iowa/Nebraska Joint Conference September 20 — 23, 2016 TUESDAY, SEPTEMBER 20, 2016 1:00 p.m. 3:00 p.m. 5:00 — 7:00 p.m. 7:00 — 9:00 p.m. Board Meeting Registration/Display Room Set-up Early Registration Dealing with Burn Victims with Dr. Rivera WEDNESDAY, SEPTEMBER 21, 2016 7:00 — 8:00 a.m. Registration 8:00 — 9:00 a.m. Opening Ceremonies Iowa Chapter President Becky Nelson and Nebraska Chapter President Ken Ward 9:00 a.m. — 12:00 p.m. Burn to Learn with Jamie Novak 12:00 — 12:45 p.m. Lunch (Provided) 12:45 p.m. Load buses for Council Bluffs Fire Department Training Facility 1:00 p.m. Burn to Learn (Cont'd) with Jamie Novak 5:00 p.m. Return to Convention Center 5:15 p.m. Iowa Chapter and Nebraska Chapter open Annual Meetings then Sectionals 6:30 p.m. Iowa Chapter and Nebraska Chapter Presidential Reception THURSDAY, SEPTEMBER 22, 2016 8:00 — 11:00 a.m. 11:00 — 11:45 a.m. 11:45 a.m. 1:00 — 5:00 p.m Fire Fatalities with Dr. Elayne Pope Iowa Chapter and Nebraska Chapter Annual Meetings Lunch and Awards Ceremony Fire Fatalities with Dr. Elayne Pope (Cont'd) FRIDAY, SEPTEMBER 23, 2016 8:00 — 11:30 a.m. Juvenile Firesetters by Brent Smith 11:30 a.m. Seminar Test SEMINAR TOPICS AND SPEAKERS TUESDAY, SEPTEMBER 20, 2016 DEALING WITH BURN VICTIMS This program will include a summary of burn injuries, the current process when working with burn staff and St. Elizabeth's Burn & Wound Center's protocols for investigations, and case studies of injuries corroborating statements made by patients/families. Dr. Edmundo Rivera received his medical degree from Creighton University School of Medicine in Omaha in 2008. He completed his general surgery residency at Creighton University Medical Center and completed a burn fellowship at the University of Washington Harborview Medical Center. Dr. Rivera also completed a surgical critical care fellowship at the University of Illinois Masonic Medical Center in Chicago. He joined the burn trauma surgical team at CHI St. Elizabeth Burn and Wound Center in August of 2015. WEDNESDAY, SEPTEMBER 21, 2016 BURN TO LEARN "Burn to Learn is a hands on practical class where students get to watch fires started right in front of them. This class will give students the firsthand knowledge and experience to testify about such things as: fire -safe cigarettes; cigarettes starting potted plants on fire; spontaneous combustion of linseed oil and stains; flammable liquid pour patterns; aerosol can behavior when attacked by fire; gasoline and cigarettes, lighter behavior when attacked by fire; toaster and coffee maker fires; cellulose insulation fires; and much more! They will also see full room involvement of a compartment fire and the effects of flash -over and full room involvement." James (Jamie) Novak is a Certified Fire Investigator (CFI), Certified Vehicle Fire Investigator (CVFI), licensed private investigator, and owner/operator of Novak Investigations, Inc. He began his career as a volunteer firefighter with the City of Golden Valley in 1979 and soon became a part-time fire inspector/fire investigator for the department. In 1984, Jamie was hired as a Deputy State Fire Marshal with the Minnesota State Fire Marshal's Office and in 1992, along with his investigative duties, took on the added responsibility as training coordinator for the Bureau of Criminal Apprehension (BCA) where he was responsible for teaching the basic, intermediate, and on -scene fire investigation series. In 1996, Jamie was hired by the St. Paul Fire Department and currently holds the position of fire investigator. During his 34+ years in the fire service, 30+ as an investigator, Jamie has conducted more than 2,000 origin and cause investigations involving both fires and/or explosions. He has conducted more than 1,000 live burns and 18 explosions in his quest to uncover and discover the science involved in fire and explosion investigations. • THURSDAY, SEPTEMBER 22, 2016 FIRE FATALITIES Dr. Pope's presentation includes the spectrum of heat -related changes that the human body goes through and what the investigator can expect to encounter at a fatal fire scene (accidental and criminal). Dr. Elayne Pope is a Forensic Anthropologist and the Autopsy Supervisor at the Tidewater Office of the Chief Medical Examiner in Norfolk, Virginia. Her research focuses on how the human body burns in a variety of fire environments that include: structural, vehicular, and outdoors. Each environment produces unique burn patterns to the body at different intervals depending on the fuel Toads, ventilation, and factors that are unique to each fire. Her presentation includes the spectrum of heat - related changes that the human body goes through and what the investigator can expect to encounter at a fatal fire scene (accidental and criminal). FRIDAY, SEPTEMBER 23, 2016 JUVENILE FIRESETTERS It starts, almost always, with just a match and a piece of paper; nothing complicated or intricate. The flame from the match eats its way across to the paper. The paper begins to crackle and curl. It gives off heat, smoke, and light. The glow lights the face of the fire starter. It is an intelligent face; a young face; a child's face. One fire out of four is set by someone; the evidence that survives indicates that 40 to 70 percent of those deliberately set fires are set by children: our children. It is the responsibility of ALL of us to inform and educate the children to the problems associated with fire. Mothers, fathers, teachers, and professional firefighters alike, have the responsibility to teach the children of our community. Do your part to help the children in your life understand what fire is, how it can help and most of all, how it can hurt! Some Firefighting Professionals instinctively equate fire setting with a criminal act, since fire departments and court systems have always presented it in this manner. There needs to be a better approach to these incidents. Every fire set by a child should not be considered arson. Certainly there are some that are intentional and malicious, which is the traditional definition of arson, but just because you have a child who plays with matches doesn't mean criminal activity has taken place. Our Juvenile Fire Intervention Program is designed to intervene in destructive behavior. The intervention process begins with an initial interview and assessment followed by the planning and implementation of a strategy. The initial interview is conducted with one of our trained JFS program staff, the child and the parents. By first identifying the juvenile and assessing the level of firesetting behavior, we can then recommend family fire safety practices, prevention education classes, and/or professional counseling services. Captain Smith from the Cedar Rapids Fire Department and Manager of Iowa's statewide Juvenile Fire Intervention Program will be going over how these cases are handled and how the statewide program can be a new tool in your tool box when it comes to investigation and dealing with kid set fires. You will leave this session understanding how to make a referral to the program, what happens in our program and how a final report back to you can help assist your decision making moving forward with child fire cases. I FRIDAY, SEPTEMBER 23, 2016 JUVENILE FIRESETTERS (Cont'd) Captain/Paramedic Brent Smith joined the Cedar Rapids Fire Department in 2003. He is presently a Shift Fire Captain/Paramedic assigned to the ladder company in downtown Cedar Rapids. Captain Smith has spent the last 6 years as Manager of the statewide Juvenile Fire Intervention program that is administered through the State Fire Marshal's Office. Prior to getting hired in Cedar Rapids, Mr. Smith volunteered on the Coralville Fire Department for 7 years where he was a Lieutenant/Training Officer and helped design and build Coralville's fire training facility. He also spent 8 years as a Paramedic and Operations Section Chief of the nationally deployed IA-1-DMAT team. Captain Smith has been very active at the national level with the International Association of Firefighters (IAFF). He has participated as a planning member of the IAFF National Scald Prevention Campaign, currently works as an Executive Board member of the YFIRES project and sits as a member of the IAFF Burn Awareness Task Force. Captain Smith is a native Iowan who received his BA degree from the University of Northern Iowa in 2001. He has since gained a Fire Science Certificate from Kirkwood Community College and took his Paramedic training through the University of Iowa. Captain Smith is also one of only 300 Officers across the country that has achieved the Fire Officer (FO) designation from the Center for Public Safety Excellence (CPSE). Please Submit your Registration Form Iowa 2016 Committee' Becky Nelson — President Zack Spykerman — 1st Vice President Paul O'Connell — Secretary/Treasurer John Ticer — Director of Detection Daniel Roberts — Director at Large, West Greg Siembieda — Director of Investigations Jeff Hutcheson — Past President Nebraska 2016 Committee Ken Ward — President Robb Gotsch — Vice President Joel Sacks — Treasurer Brad Sloup — Southeast Director Terry Zwiebel — Northeast Director Donald Gross — Committee Member The opinions expressed by the Speakers are not necessarily those of the International Association of Arson Investigators or the Iowa or Nebraska Chapters of the IAAI. TRAVEL REQUEST CITY OF WATERLOO NAME(S) AND POSITION(S): Sergeant Gus Farmer, Officer Al Bovy, and (1) undetermined Officer NAME OF CLASS / MEETING: K9 Selection DEPARTURE DATE: August 7, 2016 FINANCE DEPT. STAFF ONLY 010-11-1160-1528 LINE ITEM USED 11-PRO-PDK9 FY _2016_ BUDGETED •, , 314,33 `-1 EXPENDED YTD T THIS REQUEST (�$ r LEFT AFTER THIS REQUEST .340,62K v+ DATE 242Li) DATE: /r: July 6,2016 DESTINATION: Denver, Indiana DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 7-9, 2016 Return Date: August 9, 2016 PURPOSE OF TRAVEL: Lt. Krogh is requesting authorization to send Sergeant Gus Farmer, Officer Al Bovy, and an Undetermined Waterloo Police Officer to the Vohne Liche Kennels on August 7-9, 2016, in Denver, Indiana for the purpose of selecting a new K9 for the Waterloo Police Department. The Officers will travel to the kennels where they will evaluate numerous different dogs. One Officer will handle the dogs while the other Officers evaluate each dog before making the decision in which dog to purchase for the K9 unit. A city vehicle will be needed for travel to the kennel. The funds for this travel will be paid out of the k9 fund. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST $ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $500.00 LODGING $384.00 MEALS $00.00 REGISTRATION $200.00 MILEAGE/FUEL TOTAL FOR ALL: $ 1084.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: YES YES x GRANT REIMBURSABLE NO x REQUIRED CERTIFICATION NO TOTAL: $ 361.33 PER PERSON 1 BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO DEP i TMENT HEAD I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE TRAVEL REQUEST CITY OF WATERLOO FINANCE DEPT. LINE ITEM USED FY _2@Ib":ki1BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Original - Clerk/Finance STAFF ONLY 010-11-1100-1346 L',` FreS %%w 7-' /3 /Ge Copy - Department NAME(S) AND POSITION(S): Property Evidence Tech Ruth Muller DATE: July 13,2016 NAME OF CLASS / MEETING: International Association for Property Evidence Property Room Management Class DEPARTURE DATE: August 23, 2016 DESTINATION: Minneapolis, Minnesota DEPARTURE POINT IF NOT WATERLOO: DATE(S) OF MEETING: August 24-25,2016 Return Date: August 25, 2016 PURPOSE OF TRAVEL: Captain Krogh is requesting permission to send Property Evidence Tech Ruth Muller to International Association for Property Evidence Property Room Management training on August 24-15, 2016 at the Minneapolis Police Department in Minneapolis, Minnesota. This 2 day class presents skill sets designed to enhance the proficiency of Property/Evidence employees. This course will cover topics such as proper handling of seized property, audits, bar coding, bio-hazardous materials and auction procedures. The cost of registration is $ 375.00. Meals lodging and a city vehicle will be needed to drive to the training facility. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: COST$ YES NO METHOD OF TRAVEL: XX CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: $350.00 LODGING $113.00 MEALS $375.00 REGISTRATION $50.00 MILEAGE/FUEL TOTAL FOR ALL: $ 888.00 TAXI PARKING AIRFARE MISCITOLLS BUDGET LINE ITEM: x GRANT REIMBURSABLE YES NO x YES NO REQUIRED CERTIFICATION TOTAL: $ 888.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO I APPROVE THIS TRAVEL REQUEST DEPARTMENT HEAD MAYOR - DATE DATE Cf City Clerk Use Only Finance Committee Approval Date 7C/ 1$! / b City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Center for Arts Department to expend $ 1,400.00 plus est. shipping costs of $ to pay for or purchase Advertising with Lamar- 4 billboards to promote Stem & Stein August 2016. This purchase or expenditure is being made because: Vendor selected for this purchase: ❑ Bids or written quotes were taken on this purchase, as follows: ❑x Bids or quotes were not taken on this purchase because: Marketing funds are awarded through a City of Waterloo Hotel -Motel Tax Grant. The grant necessitates using specific or pre -determined vendors including a variety of media outlets in accordance with the approved Hotel -Motel grant marketing plan. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund Bonds El ❑X Road Use Tax ❑ Sewer Federal/other grants Sanitation Other (specify) HOTEL -MOTEL FUNDS This expenditure is to be coded to the following budget line -item: 010-26-4265-1351 Advertising 26HMT.ADVFY17 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is Rtyspectf�ally su�imitte $ 19,122.00 $ /,(42a� / c � (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\FY17-Adv.Bill-Finance Lamar_JuIy2016 (Mar 2010) TRAVEL RE CITY OF WAT FINANCE DEPT. LINE ITEM USED FY;ZD/7 BUDGETED EXPENDED YTD THIS REQUEST LEFT AFTER THIS REQUEST DATE Ori.inal- Clerk/Finance STAFF ONLY agg3/357/0/Roo 5-op 33o0 e- �y 7-/3 Co. - De••rtment NAME(S) AND POSITION(S): Julie Snider, Housing Authority Director DATE: 07/12/16 NAME OF CLASS / MEETING: Ridgeway Towers Resident Meetings DESTINATION: Held at Ridgeway Towers DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: TBA FY2017 (7/1/16 thru 6/30/17) PURPOSE OF TRAVELITRAINING: Per HUD Regulations, we must hold resident meetings for input 3-4 times/year, and refreshments (food, cups, plates, napkins, etc.) for such are an allowable expense in our Public Housing Operating Budget approved by the Housing Authority Board 5/23/16. The requested amount is for FY2017 (July 1, 2016 through June 30, 2017). WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: N/A CITY VEHICLE AIRFARE DEPARTING FROM: PRIVATE VEHICLE ESTIMATE OF COST: LODGING 500.00 MEALS REGISTRATION MILEAGE/FUEL TOTAL FOR ALL: $ 500.00 TAXI PARKING AIRFARE MISC/TOLLS BUDGET LINE ITEM: 283-13-5450-1560 X GRANT REIMBURSABLE YES YES NO X REQUIRED CERTIFICATION NO TOTAL: $ 500.00 PER PERSON I BELIEVE THIS TRIP S BLIC PURPOSE AND IS NECESSARY D B y L TO THE CITY OF T DEPARTMENT HEAD )3.►(o I APPROVE THIS TRAVEL REQUEST MAYOR DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 City of Waterloo Expenditure Pre -Authorization Request Form City Clerk Use Only Finance Committee Approval Date —760 to The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 5,268.00 plus est. shipping costs of $ to pay for or purchase of tip and roll bleachers to assist with seating for larger events at the Cedar Valley SportsPlex. This purchase or expenditure is being made because: we have events that need extra bleacher space. These bleachers can be moved very easily. Vendor selected for this purchase: Kay Park & Rec. (Janesville, IA) n Bids or written quotes were taken on this purchase, as follows: Kay Park & Rec (Janesville, IA) $5,268.00 BSN Sports (Dallas, TX) $6,725.00 Beacon Athletics (Middleton, WI) $8,875.00 Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: x General Fund Bonds Road Use Tax n Sewer Sanitation Federal/other grants x Other (specify) hotel motel This expenditure is to be coded to the following budget line -item: 010-37-41051567 $4,943 4180 1567 (Fund - Department - Activity - Account Number) in which the budgeted amount is and the current available balance is RespectfulLv submitted, / r a (Signature Dept. .r Designee) Date Signature Finance Dept. Review) Date r (Project Code) 4,943 21,848✓ 4,943 2-1,848 A47 I ) K:\shared goodies\forms\Tip N' Roll Bleachers Pre-Auth (2).xls (Mar 2010) City Clerk Use Only Finance Committee Approval Date /8/ , City of Waterloo Expenditure Pre -Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Police Department to expend $ 10,000.00 purchase a new K9 plus est. shipping costs of $ 0.00 to pay for or purchase This purchase or expenditure is being made because: this purchase is to replace a dog which recently had to retire due to age Vendor selected for this purchase: Vohne Liche Kennels ❑ Bids or written quotes were taken on this purchase, as follows: ❑ Bids or quotes were not taken on this purchase because: Vohne Liche Kennels $ 10,000.00 Alderhorst International $ 10,425.00 Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: ❑ General Fund Bonds Road Use Tax Federal/other grants ❑X Sewer ❑ Sanitation Other (specify) Canine Fund This expenditure is to be coded to the following budget line -item: 010-11-1160-1528 11PROPDK9 (Fund - Department - Activity - Account Number) (Project Code) in which the budgeted amount is and the current available balance is (Rlespectfully (miitted, (Signature Dept. He €Ld or esignee) MO, (Signature Finance Dept. Review) Date $ 3(z -'$ -✓ K:\shared goodies \forms\Expenditure Pre -Authorization (Mar 2010) n p X City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer rd Tg- zi1 plus ext. shipping cost of $ 300.00 Replacement VFD speed drive and accessories for Easton RAS pump. Department to expend to pay for or purchase This purchase or expenditure is being made because: To replace a bad/worn-out speed drive. Vendor selected for this purchase: Electrical Engineering & Equipment C X Bids or written quotes were taken on this purchase, as follows 6,(-- ►"u) ,414V «/ r4-?EQ 11.42 5a n/ vF n-OuitenficAre7 Bids or quotes were not taken on this purchase because: Electrical Engineering & Equipment Co. is rep. for these equipment parts. Total cost including freight is $4 53 ! I Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: X Sewer: Sanitation: Bonds: Federal/other grants: Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1521 (Fund - Department - Activity - Account Number) in which budgeted amount is and the current available balance is Respectfully submitted, (Signature Dept. Head Or Designee) (Project Code) $ 59, 000.00 ✓ $ 58.976.94 e_2(-104e Date (Signature Finance Dept. Review) Date GH, ?/14{. 7/18 ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 EL-Ct2CAI ENCNRENG www.3e-co.com E EOIIWFMENT COMPANY CUST.a 281720 SHIPTO: POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 eil> ro: CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 PRODUCT AND DESCRWiION 1 SOD ATV630D55N4 97640 ATV630 TYPE1 460V 75 HP CORRESPONDENCE TO: QUOTE TAKEN BY QUOTEDATE QUOTE NO, gpfa 03/29/16 4638856-00 P.O NO. PAGE# DRIVE QUOTE 1 PLACED BY KENT Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SWUM SHIPPm W PAID BY: 3E - WATERLOO BEST WAY 2 SOD VW3A1112 1 62381 DOOR MOUNTING KIT G2APHIC KEYPAD TYPE 12 QUANTITY QTY. SNIPPED AMOUNT MET) each 5022.59 5022.59 each 50.31 50.31 3 SOD VW3A1104R30 1 E 26.21 26.21 68481 RJ45-RJ45 CBL FOR REMOTE LCD KYPD 3 MET 3 Lines Total Last Page Total 5099.11 Invoice Total 5099.11 7o0." Slei 11 Nancy Higby From: EVELYN RUSSELL Sent: Thursday, July 14, 2016 9:27 AM To: Nancy Higby Subject: authorization ammendment Attachments: Scan0198.pdf Hi Nancy Per our conversation I have attached a copy of the expenditure authorization change. The cost increase is due to an updated version being available. Thanks for your help. Ev Your message is ready to be sent with the following file or link attachments: Scan0198 Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i City Clerk Use Only Finance Committee Approval City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4,651.85 plus ext. shipping cost of $ 300.00 to pay for or purchase Replacement VFD speed drive and accessories for Easton RAS num. This purchase or expenditure is being made because: To replace a bad/worn-out speed drive. Vendor selected for this purchase: Electrical Engineering & Equipment C Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Electrical Engineering & Equipment Co. is rep. for these equipment parts. Total cost including freight is $4,951.85. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: []General Fund: []Road Use Tax: []Sewer: Sanitation: []Bonds: []Federal/other grants: HOther(specify): This expenditure is to be coded to the following budget line -item: 520-14-5700-1571 (Fund - Department - Activity - Account Number) (Project Code) in which budgeted amount is $ 59,000.00 V and the current available balance is $ 58.976.94 Respectfully submitted,� < �`"P`''12- l --7I i 2J2oI (0 2i/ve ii, . (Signature Dept. Head Or Designee) J Date (Signaature Finance Dept. Review) Date ELECT RCN IMIINI LNIN6 S EOIIII'MIN I MIANY GUST # 281720 SHIP TO BILL 10 ELECTRICAL ENGINEERING & EQUIPMENT CO. 183 WEST 9TH STREET WATERLOO, IA50702 (319)234-4000 FAX (319)234-9997 www.3e-co.com POLLUTION CONTROL CITY OF WATERLOO 3505 EASTON AVE. WATERLOO, IA 50702 CITY OF WATERLOO 715 MULBERRY ST. WATERLOO, IA 50703 CORM-SR/NIA NIT 10 QUOTE TAKEN BYIL QUOTEDATE 9pfa ._ 03/24/16 P.O. NO DRIVE QUOTE PIACED BrJ STEVE Electrical Engineering & Equipment Co. 953 73rd St. WINDSOR HEIGHTS, IA 50324 INSTRUCTIONS REFERENCE CASH DISCOUNT: SHIP POINT SHIP VIA SHIPPED IF PAID BY: 3E - WATERLOO BEST WAY LINE Na PRODUCT AND DESCRIPTION QUANTITY ORDERED QUANTITY B.O. OTY. SHIPPED QTY. UIM NET PRICE AMOUNT (NET) 1 SQD ATV61HD55N4 1 E 4584.44 4584.44 43564 SPEED DRIVE 75HP 460V ATV61 2 SQD VW3A1102 1 68498 REMOTE MOUNTING KIT FOR LCD KEYPAD:ATV61 E 41.20 41.20 3 SQD VW3A1104R30 1 E 26.21 26.21 68481 RJ45-RJ45 CBL FOR REMOTE LCD KYPD 3 MET 3 Lines Total 2 L/ O ! A -S Total 4651.85 Invoice Total 4651.85 rce cri s L 85 3049uc Last Page City Clerk Use Only Finance Committee Approval Date ! /� b City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 4.428.00 plus ext. shipping cost of $ 300.00 to pay for or purchase Replacement Impeller and volute gasket for Park Road IA Station Pump W3. This purchase or expenditure is being made because: Pump impeller worn-out Vendor selected for this purchase: Zimmer & Francescon, Inc. X Bids or written quotes were taken on this purchase, as follows Bids or quotes were not taken on this purchase because: Zimmer & Francescon, Inc. is rep. for these pump parts. Total cost including freight is $4, 728.00. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: nRoad Use Tax: nSewer: Sanitation: nBonds: Federal/other grants: [ Other(specify): This expenditure is to be coded to the following budget line -item: 570-14-5200-1571 (Fund - Department - Activity - Account Number) in which budgeted amount is (Project Code) $ 350,000.00'v- and the current available balance is $ 349.858.48 '7 Respectfully submitted, 1 (i 212,e1C° (Signature Dept. Head Or Designee) Date i n ture Finance Dept. Review) Date 07/06/2016 WED 11:18 FAX 877 244 2508 7.ieine, r & fr nnceecon Lti oo /002 Fax Quotation Zimmer & Francescon, Inc. 6200 65th Avenue Moline IL 61265 309-797-1117 877-244-2508 Fax rexlazfpump.com Job Description: FM 8" B5414, sn 1754429 QUOTATION # 160703 Onto. 0 7/06/2016 To: Waterloo WWTP Attention; Rrchavr101san F'ax 11 319.291-4523 From RFXCARSON QUANTITY UNIT DESCRIPTION PRICE TOTAL Itern 1 1 ea ea Impeller, CW 1 Volute gasket 156 $4,412.00 $16.00 $4,412.00 $16.00 sea L S '63 /',--,„,=5 C,r"..: rde Delivery 4-6 weeks ARO Materials Total $4,428.00 rt-t 300. ao r City Clerk Use Only Finance Committee / YApproval Date / lV) L City of Waterloo Expenditure Authorization Request Form The Finance Committee of the City Council is here by requested to authorize the following purchase or expenditure submitted by the WMS Department to expend $ 2.201.73 plus ext. shipping cost of $ 0.00 to pay for or purchase Renewal of two ArcGIS Desktop Basic Single Use license maintenance and one additional ArcGIS license purchase. This purchase or expenditure is being made because: Software renewals and an additional license for FOG Inspector to have access to mapping for FOG Program. Vendor selected for this purchase: Esri Bids or written quotes were taken on this purchase, as follows X (Bids or quotes were not taken on this purchase because: Esri is the vendor for this product. Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: General Fund: DRoad Use Tax: nSewer: Sanitation: Bonds: nFederal/other grants: ❑Other(specify): This expenditure is to be coded to the following budget line -item: 520-14-5200-1520 in which budgeted amount is (Fund - Department - Activity - Account Number) (Project Code) $ 32,000.00 and the current available balance is Respectfully submitted, � =�1� t/2 `i fro I tQ Xr)1.��, i�(e . L+J �,fiA %-!r'T4 (Signature Dept. Head Or Designee) 1 Date (ign'ature Finance Dept. Review) Date $ 32.000.00 Budget Amendment Descriptions for 7/18/2016 Finance Committee Meeting Agenda: 1. Approve the project budget for the SportsPlex Event Hosting Equipment Project in the amount of $4,943, funded with a hotel/motel tax grant, as submitted by Leisure Services. 2. Approve the project budget for the Cultural & Arts Advertising Project in the amount of $19,122, funded with a hotel/motel tax grant, as submitted by Cultural & Arts. 3. Approve the project budget amendment for the Fire Department Event Project, funded with hotel/motel taxes, in the amount of $2,187, as submitted by the Fire Department. Please use this for project budget descriptions on Finance agenda. Do not need to include this cover sheet in the Finance Committee packet. Completed forms should be routed directly to the Finance Dept. FINANCE DEPT. ONLY Finance C mmittee approval required? YES NO If so, date approved: �� 8 City of Waterloo Line -Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line -item budget amendment for FYE 2017 submitted by the Waterloo Fire Rescue Department: EXPENSES/REVENUE DECREASE EXPENDITURES (INCREASE REVENUE) INCREASE EXPENDITURES (DECREASE REVENUE) Fund Dept Activity Acct # Acct Name Proj Code Amount Fund Dept Activity Acct #) Acct Name Proj Code Amount 010 12 1412 3000 CASH 12GRTHM11 2,18Z381010 12 1400 1114 OVERTIME 2,18195 TOTAL $2,1 q.96 This amendment is being requested because: HOTEL/MOTEL FUNDS TO BE USED FOR SPECIAL EVENTS IN FISCAL YEAR 2017. TOTAL $2,1a.;a6 Prior Committee Actions (Dates): (Signature De.. Head or Designee) Date -12s2t- (Signature Finance Dept. Review) 7-/3 -alto Date Date Posted (Finance Dept.) Sent over 071316. PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION PAGE TWO Project Name (from page one) HOTEL MOTEL FY2017 City Clerk Use Only Finance Committee Approval Date —7// / C. � Adde/1j //020/7 Department No. project will be budgeted under 26 Activity Nc. project will be budgeted under 4265 REVENUES: 3000 Cash on Hand 3350 Federal Grant 3352 Federal HUD Grant 3354 Shared Program - Local 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3720 Donations - Restricted 3750 Sale of Bonds 3111 HOTEL MOTEL TAX EXPENDITURES: To be assigned by the Financ Project No. 26HMT.ADVFYI 7 Subproject No. (Each column should only include amounts by fund) Fund: ()/U Fund: Fund: Fund: 19,122.00 Total 19,122.00 TOTALS $ 19,122.00 $ - $ - $ - $ 19,122.00 1111 Salaries - Regular 1112 Salaries - Part Time 1315 Education & Training 1345 Travel - Official City 1346 Travel - Prof Training 1390 Contractual Services 1351 ADVERTISING TOTALS (Signature Dept. Head) 19,122.00 $ 19,122.00 $ $ (DI 2 /((o Date 19,122.00 $ $ 19,122.00 a That, ?41 aC (Signature( Finance Dept. Review) Date K:\shared goodies\forms\Project Budget-FY2017-HMT.ADVFY171Page 2 (Donat or NON-constr) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name HOTEL MOTEL FY2017 City Contract No. Project Manager Project Budget Total LAURA STAMMLER $ 19,122.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name To be assigned by the Finance Dept. Project No. 26HMT.ADVFY17 Subproject No. CFDA # % Paid by federal grant B. State Grant Yes Grant Name C. City Match No Grant Agreement Number % Paid by state grant Grant Agreement Number Source of Funding CONTRIBUTE A MATCH % Paid by City D. Other Entities Yes Name No % Paid by other entity 2. Attach copies of any grant agreements that will fund the project (REQUIRED) 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Done None ❑ ❑ Yes No ❑ h ❑ Q ❑ Q ❑ 0 ❑ 0 ❑ El El ADVERTISING HOTEL -MOTEL AWARD FOR FY2017 FROM CVB Page 2 must be attached and signed. K:\shared goodies\forms\Project Budget-FY2017-HMT.ADVFY17\Page 1 All Projects (Mar 2010) CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO Project Name (from page one) SportsPlex Event Hosting Equipment MO/7 Department No. project will be budgeted under 37 Activity No. project will be budgeted under 4105 City Clerk Use Only Finance Committee / Approval Date —7(/ g/((, To be assigned by the Finance Dept. Project No. n Subproject No. No. IgLeH#C,l% (Each column should only include amounts by fund) Fund: 010 Fund: Fund: Fund: REVENUES: 010-37-4105 3000 Cash on Hand 3112 Local Option Sales Tax 3350 Federal Grant 3357 Shared Program - County 3358 Shared Program - City 3360 Shared Program - State 3361 State Grant 3365 State RISE Grant 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted 3750 Sale of Bonds (lizi4-- 3111 Hotel/Motel iitzwpaizagy, 4,943.00 Total 4,943.00 TOTALS $ 4,943.00 $ $ $ - $ 4,943.00 EXPENDITURES: 2103 Engineering & Consulting 2125 Traffic Control Equipment 2140 Land Acquisition 2144 Land Improvements 2146 Demolitions 2151 Building Construction 2156 Bikeway Construction 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks 2165 Streets & Roadways 2199 Non -participating Misc 1390 Contractual Services 1567 Rec Equipment (Signature Dept. He 4,943.00 TOTALS $ 4,943.00 $ $ 4,943.00 $ 4,943.00 Date (turFinance Dept. Review) Date K:\shared goodies\forms\prof budget sportsplex hotel motel.xls\Page 2 (Constr Proj) (Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE �1'' Project Name SportsPlex Event Hosting Equipment ! 7/7 City Contract No. Project Manager Project Budget Total Mark Gallagher $ 4,943.00 1. How will this project be funded? A. Federal Grant Yes No Grant Name x CFDA # B. State Grant Yes No Grant Name C. City Match x Source of Funding NA D. Other Entities Yes No Name x 2. Attach copies of any grant agreements that will fund the project (REQUIRED) To be assigned by "Finance Dept. Project No. Subproject No. % Paid by federal grant Grant Agreement Number % Paid by state grant Grant Agreement Number % Paid by City % Paid by other entity 3. Does the project include the purchase of right of way or other real property? If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non -participating expenses, such as: A. Stormwater permit fees B. Publication, or printing costs C. Others, list 5. Does this project cover any regular full-time salaries or benefits? If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) this will inlcude purchasing tip and roll bleachers Done None x Yes No x x x x x x This project will take place AFTER July 1, 2016. x Page 2 must be attached and signed. K:\shared goodies \forms\prof budget sportsplex hotel motel.xls\Page 1 All Projects (Mar 2010)